administrative coordinator Jobs in Boston

administrative coordinator

senior accounts payable specialist Jobs in Boston

senior accounts payable specialist

accounting associate

accounts payable

accounts payable manager (80-100k) Jobs in Boston

accounts payable manager (80-100k)

accounts payable coordinator

<div>Primary Purpose of Position:
Perform the day-to-day processing of Accounts Payable specifically invoice payment inquiries for external and internal customers in all regions. 
Essential Functions:
<ul><li>Review invoices in the Nexus program for all regions: Boston, New York, Washington, DC, San Francisco, Los Angeles and Corporate for proper coding. Review and verify vendor numbers, invoice numbers, invoice dates, total amount and inclusion of sub-ledgers if required. Submit reviewed invoices for payment through the Nexus software.
</li><li>Daily, manage the exception queue and the Invoices Received from Vendors queue in Nexus to select the property and vendor when that information is missing from the invoice details.
</li><li>Review statements received from vendors through Nexus to ensure all invoices that are outstanding, are in process.
</li><li>Assist with quarterly/yearly audit inquiries.
</li><li>Assist with the process of researching voided checks that provides abandon property information to the Tax department.
</li><li>Provides copies of canceled checks as requested.
</li><li>Assist with Paymode/ACH inquiries from vendors and BXP employees.
</li><li>Manage the US Bank&rsquo;s Payment Plus ghost card program; attach vendor payments, run a weekly billing statement for Cash Management and download the information into Excel for upload to JD Edwards.
</li><li>Daily, process Enel X&rsquo;s accounts payable consolidated utility file and upload into JD Edwards. Assist with Enel X inquiries.
</li><li>Set-up and maintain recurring payments within JD Edwards and manage checklist for assigned region(s).
</li><li>Key and verify cash sheets from Cash Management before they are posted into JD Edwards.
</li><li>Respond to email inquiries from vendors and BXP employees.
</li><li>Manage Access Online P-Card inquiries that includes set-up of new cards add G/L accounts and business units as needed.
</li><li>Scan in manually process invoices that posted to the G/L for archiving the images as needed.
</li><li>Provide high-quality customer service to vendors and BXP employees.
</li>Perform other duties or special projects as assigned by the Accounts Payable Manager and/or Assistant Accounts Payable Manager. 
<li>
</li></ul>Requirements and Qualifications:
<ul><li>A High School diploma or equivalent educational certification required.
</li><li>A minimum of 0-2 years experience in Accounts Payable.
</li><li>Knowledge of JD Edwards accounting software desirable.
</li><li>Experience with an Accounts Payable Automation Software preferred.
</li><li>Ability to work in a fast-paced environment.
</li><li>Detail oriented and proven problem solving skills.
</li><li>Ability to multitask.
</li><li>Ability to work independently and also as a productive member of a team.
</li><li>Proficient in Microsoft Office Applications.
</li>Ability to interact with co-workers and vendors in an articulate, courteous and business-like manner at all times. 
<li>
</li></ul>Physical Requirements:
<ul><li>Involves work of a general office nature usually performed sitting such as answering the phone and operation of a computer.
</li><li>Involves work of a general office nature usually performed standing such as operation of a photocopier and a fax machine.
</li>Involves movement between departments to facilitate workflow. 
<li>
</li></ul>Internal and External Contacts:
<ul><li>Regularly interfaces internally with Property Accountants, Accounting Managers, Accounts Receivable Department, Property Management, Cash Management and outside vendors.
</li>Regularly interfaces externally with vendors and contractors. 
<li>
</li></ul>Reporting Structure:
This position reports to the Accounts Payable Manager who provides supervision and guidance, and monitors work on a regular basis to include performance reviews. 
<ul><li>
</li></ul>Salary Range:
$55,000 - $70,000. BXP offers a competitive total rewards package including base salary and annual discretionary bonus. The range represents expected base salary; compensation will be determined based on role, skills, experience, qualifications, location, and other job-related factors. Our comprehensive benefits include medical and dental coverage, a retirement savings plan with competitive company match, backup childcare, educational assistance, employee support programs, a generous commuter transit subsidy and more. 
 
BXP is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity or expression, sexual orientation, religion, age, national origin, disability, marital status, protected veteran status, genetic information or any other legally protected characteristic .</div>

Accounts Payable Coordinator

Daley And Associates, LLC

<div>
 
 Accounts Payable Professional
 
 
 
 
 Description:
 
 
 
 Our client a Boston based real estate firm is looking to hire an Accounts Payable professional.&nbsp; Our client has a wide range of real estate services and focus.&nbsp; They develop and manage both residential and commercial properties.&nbsp; This is a full cycle AP position&nbsp;including invoices, checks, 1099, vendor maintenance, etc.&nbsp; The AP person is processing approximately 1,000 checks per month and updating the AP to GL and close AP at the end of each month.&nbsp; If you want to work with a well-respected, established real estate firm in Boston, then email your resume to sflaherty@daleyaa.com
 
 
 
 Requirements:
 
 <ul>
 <li>
 5+ years hands-on real estate AP experience
 </li>
 <li>
 Experience managing the entire AP process
 </li>
 <li>
 Ability to work with outside vendors and inhouse stakeholders
 </li>
 <li>
 Highly organized
 </li>
 <li>
 Strong follow-up
 </li>
 <li>
 Ability to&nbsp;work in a professional business setting
 </li>
 <li>
 Excellent communication skills - written and verbal
 </li>
 <li>
 Knowledge of MRI is helpful
 </li>
 <li>
 Base Salary - $75,000-$85,000
 </li>
 <li>
 Email resume to sflaherty@daleyaa.com
 </li>
 </ul>
 
 
 
 &nbsp;
</div>

Accounts Payable

WHOOP

<div>
 At WHOOP, we are on a mission to unlock human performance and healthspan. WHOOP empowers members to perform at a higher level through a deeper understanding of their bodies and daily lives.
 
 
 The Finance team at WHOOP is committed to building scalable, efficient financial operations that keep pace with the company&rsquo;s rapid growth. We are investing in the systems, processes, and people needed to ensure operational excellence across all areas of accounting and finance.
 
 
 We are seeking a Senior Accounts Payable Specialist to own and manage the full accounts payable cycle in a business with significant manufacturing, inventory purchasing, and PO-driven spend. In this role, you will be responsible for processing high-volume invoices, including PO-backed invoices for contract manufacturers, component suppliers, and logistics providers; managing vendor relationships; ensuring timely and accurate payments; and maintaining strong internal controls within the AP function. You will serve as a cross-functional partner to Accounting, Operations, and other business teams, helping to drive process improvements and ensure financial accuracy. The right candidate is detail-oriented, highly organized, and thrives in a fast-paced, high-growth environment where efficiency and precision are essential.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage the full-cycle accounts payable process, including the review, coding, and processing of invoices, expense reports, and payment requests in a timely and accurate manner.
 </li>
 <li>
 Perform three-way matching of invoices to purchase orders and receiving documents, with a strong focus on inventory, manufacturing, and supply-chain related purchases.
 </li>
 <li>
 Resolve PO, receiving, and invoice discrepancies, collaborating with Procurement, Operations, and Inventory Accounting to ensure accurate quantities, pricing, and receipt information.
 </li>
 <li>
 Prepare and execute payment runs, including ACH transfers, wire payments, and check disbursements, ensuring adherence to payment terms, cash management policies, and approval workflows.
 </li>
 <li>
 Own vendor onboarding, maintenance, and compliance, including W-9 collection, 1099 reporting, and ensuring accuracy and integrity of the vendor master file.
 </li>
 <li>
 Reconcile the AP sub-ledger to the general ledger on a monthly basis and prepare supporting documentation for month-end close, including accruals, AP aging analysis, and inventory-related accruals for unbilled receipts where applicable.
 </li>
 <li>
 Manage and reconcile corporate credit card programs, ensuring proper coding, approvals, and compliance with company expense policies.
 </li>
 <li>
 Serve as the primary point of contact for vendor inquiries, resolving payment issues and building strong working relationships with internal and external stakeholders.
 </li>
 <li>
 Support internal and external audit requests by preparing AP-related schedules, documentation, and reports as needed.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 4&ndash;6+ years of progressive accounts payable experience, including experience in a manufacturing, hardware, consumer products, or other inventory-based environment with significant purchase order activity.
 </li>
 <li>
 Bachelor&rsquo;s degree in Accounting, Finance, or a related field preferred; Associate&rsquo;s degree with relevant experience considered.
 </li>
 <li>
 Strong understanding of AP workflows, internal controls, and compliance requirements, including 1099 reporting and sales/use tax.
 </li>
 <li>
 Demonstrated experience processing PO-backed invoices and resolving discrepancies across purchase orders, receipts, inventory records, and vendor statements.
 </li>
 <li>
 Experience with ERP systems such as Oracle, NetSuite, or SAP; proficiency in AP automation tools (e.g., Coupa, Concur, or similar) preferred.
 </li>
 <li>
 Advanced Microsoft Excel skills, including XLOOKUP, pivot tables, and data analysis capabilities.
 </li>
 <li>
 Experience processing high-volume, multi-entity, or multi-currency invoices in a fast-paced environment.
 </li>
 <li>
 Strong attention to detail and accuracy, with the ability to manage multiple priorities and meet tight deadlines.
 </li>
 <li>
 Excellent verbal and written communication skills, with the ability to interact effectively with vendors, cross-functional partners, and leadership.
 </li>
 <li>
 Experience implementing AI-driven solutions to streamline manual AP workflows is a plus.
 </li>
 <li>
 Strong alignment with WHOOP&rsquo;s mission and brand, with genuine energy for contributing to a high-growth, mission-driven organization
 
 
 </li>
 </ul>
 
 This role is based in the WHOOP office located in Boston, MA. The successful candidate must be prepared to relocate if necessary to work out of the Boston, MA office.
 
 
 
 Interested in the role, but don&rsquo;t meet every qualification? We encourage you to still apply! At WHOOP, we believe there is much more to a candidate than what is written on paper, and we value character as much as experience. As we continue to build a diverse and inclusive environment, we encourage anyone who is interested in this role to apply.
 
 
 WHOOP is an Equal Opportunity Employer and participates in E-verify to determine employment eligibility
 
 
 The WHOOP compensation philosophy is designed to attract, motivate, and retain exceptional talent by offering competitive base salaries, meaningful equity, and consistent pay practices that reflect our mission and core values.
 
 
 At WHOOP, we view total compensation as the combination of base salary, equity, and benefits, with equity serving as a key differentiator that aligns our employees with the long-term success of the company and allows every member of our corporate team to own part of WHOOP and share in the company&rsquo;s long-term growth and success.
 
 
 The U.S. base salary range for this full-time position is $80,000 - $105,000. Salary ranges are determined by role, level, and location. Within each range, individual pay is based on factors such as job-related skills, experience, performance, and relevant education or training.
 
 
 In addition to the base salary, the successful candidate will also receive benefits and a generous equity package.
 
 
 These ranges may be modified in the future to reflect evolving market conditions and organizational needs. While most offers will typically fall toward the starting point of the range, total compensation will depend on the candidate&rsquo;s specific qualifications, expertise, and alignment with the role&rsquo;s requirements.
</div>

Senior Accounts Payable Specialist

Geode Capital Management

<div><div>Geode is looking for an initiative-taking Senior Accounts Payable Specialist to help drive our business forward. We are seeking a skilled financial specialist to own end-to-end invoice processing, perform vendor billing reconciliation and variance resolution, ensuring payments are valid and made in an accurate, efficient, and timely manner. The Senior Accounts Payable Specialist will have a daily, ongoing impact on financial transactions, interfacing with senior internal stakeholders and external vendors, requiring effective communication and professional judgment.</div>
<div></div><div>This is a hybrid work environment opportunity with a weekly in-office schedule of Tuesdays, Wednesdays, and Thursdays with remote work availability on Mondays and Fridays.</div>
<div> 
Responsibilities:</div>
<ul><li>Own end-to-end AP process including review, validation, approval coordination, and payment tracking</li>
<li>Review vendor invoices against contractual terms, pricing schedules, indexations clauses, and internal tracking models. Obtain approval of charges from Geode personnel when necessary</li>
<li>Confirm accuracy of invoice calculations including sales tax, price increases, usage-based fees, etc.</li>
<li>Partners with vendors and internal stakeholders to resolve billing questions and discrepancies, obtain supporting documentation, and ensure accurate and timely payment</li>
<li>Track status of invoices and payments, resolve any delays in processing or payment, and work with our third-party invoice and payment provider</li>
<li>Ensure compliance with accounts payable best practices (obtaining W-9s, apply judgment to assess Mass sales and use tax applicability, confirmation of payment information for payments made by wire, etc.)</li>
<li>Assist with month-end accounting close process by reviewing monthly AP reports for correct general ledger account coding, proposing reclasses as necessary, and assisting with accruals, as necessary</li>
<li>Identify opportunities to improve AP workflows, controls, and documentation and implement when possible</li>
</ul><div>Requirements and skills:</div>
<ul><li>5+ years of Accounts Payable experience directly related to the duties and responsibilities specified</li>
<li>Solid understanding of finance, accounting, and bookkeeping principles</li>
<li>Proficient in Microsoft Office and Excel</li>
<li>Must embrace and be able to employ the use of technology in the performance of the job</li>
<li>High degree of accuracy and attention to detail</li>
<li>Strong critical thinking skills and communication skills</li>
<li>Experience with Ariba or other external invoice processing provider preferred</li>
<li>Interest in automation and system enhancements preferred</li>
</ul><div>Company Overview:</div>
<div>Founded in 2001, Geode is headquartered in Boston&rsquo;s financial district, the center of one of the world&rsquo;s most vibrant finance and technology hubs and employs approximately 200 employees.</div>
<div></div><div>Geode is an institutional asset manager providing core beta exposures across a range of equity and niche asset classes, with over $1.5 trillion. With a robust infrastructure and experienced investment professionals, Geode offers the scale of a large asset management firm with the benefits of a smaller organization.</div>
<div></div><div>Our compensation philosophy is designed to attract, motivate, and retain top talent. We are committed to ensuring that compensation reflects the value our employees bring to Geode. Employees at all levels are eligible to receive a combination of base salary, variable compensation, and a comprehensive benefits package. Compensation decisions are informed by a range of factors including role, experience, education, and skillset.</div>
<div></div><div>Our benefits program is designed to support employees both professionally and personally, offering comprehensive health coverage, 401(k) matching, annual profit sharing, paid parental leave, and generous time off. We also provide tuition and certification reimbursement, student loan support, fitness reimbursement, commuter subsidy, charitable donation matching, family care assistance including a backup care benefit, adoption and surrogacy support. Hybrid work arrangements and a culture that encourages community engagement through volunteer opportunities and employee events further enhance the employee experience at Geode.</div>
<div></div><div>Geode is proud to be an equal opportunity employer and support a diversified work environment. Learn more about Geode at www.geodecapital.com/careers.</div></div><div></div>

<div>
 
 
 Accounts Payable Manager &ndash; Full-Time
 
 
 in Boston
 
 
 
 
 
 A growing commercial real estate accounting team is seeking an
 
 experienced AP Manager
 
 to oversee high-volume accounts payable operations and vendor relationships. This is a hands-on role with ownership of the AP function and an opportunity to modernize processes, including a potential transition to electronic payments.
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 
 Manage all AP operations in MRI, including invoice processing, check cutting (~800&ndash;1,000/month), 1099 preparation, and vendor maintenance.
 
 </li>
 <li>
 
 Ensure timely payments of company obligations, including loans and real estate taxes.
 
 </li>
 <li>
 
 Maintain organized physical and digital records, ensuring accuracy and compliance.
 
 </li>
 <li>
 
 Support process improvements and special projects, including electronic payment integration.
 
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 
 10+ years of AP experience, ideally in real estate or mortgage accounting.
 
 </li>
 <li>
 
 Proficiency with high-volume check processing, vendor management, and 1099 reporting.
 
 </li>
 <li>
 
 Experience with MRI or similar accounting systems preferred.
 
 </li>
 <li>
 
 Highly organized, self-sufficient, and detail-oriented, with ability to work independently.
 
 </li>
 </ul>
 
 
 Why Join:
 
 
 <ul>
 <li>
 
 Competitive salary $80K&ndash;$100K + bonus
 
 </li>
 <li>
 
 Hands-on leadership in a small, collaborative team
 
 </li>
 <li>
 
 Opportunity to implement process improvements and modernize AP functions
 
 </li>
 </ul>
 
 Apply today by forwarding your resume to Kyle Archer at karcher@daleyaa.com
 
 
 
 
 
 
 
 &nbsp;
</div>

Accounts Payable Manager (80-100K)

HARBOR VIEW HOTEL

<div>About the Position:
Part-time accounting clerk position who will help with bookkeeping responsibilities for commercial real estate properties in the greater Boston area. Job requires two business days on site per week in Back Bay corporate office.
Primary Responsibilities:
Participate in the Accounts Payable function, which includes but is not limited to the following:<ul><li> Open incoming mail and emails containing vendor invoices.</li><li> Review and process invoice in proper entity, including general ledger account classification</li><li> Reconcile bulk invoices that need to be allocated to different entities, i.e. Home Depot monthly invoice</li><li> Prepare check runs</li><li> Mail payments to vendors</li><li> File paid invoices with remittance accordingly</li></ul> 
Participate in the Accounts Receivable function, which includes but is not limited to the following:<ul><li> 
 Prepare monthly tenant rent invoices and send to tenants</li><li> Prepare tenant billback invoices, including electric and property tax reconciliations, and chargeback items</li><li> Process cash applications for tenant payments received</li></ul> 
Help with preparing monthly financial statement reconciliations for balance sheet items, including PP&amp;E, prepaids, amortization, and accruals. 
Qualifications Required:
Prior bookkeeping experience
Must be proficient in Windows, Microsoft Office (intermediate excel)
Strong integrity and work ethic
Excellent oral and written communication skills
Excellent organizational and time management skills 
Qualifications Desired:
Prior experience in real estate bookkeeping
Prior experience using Microsoft Dynamics</div>

Part Time Accounting Clerk

Bisnow

<div>
 Our SelectLeaders client builds residential communities with unique, sought-after amenities . They have decades of experience deploying, preserving and growing capital in real estate investments and development opportunities throughout the world.
 
 
 The Accountant will prepare the financial reporting for our clients corporate financial reporting, their portfolio of residential land development and build-to rent (BTR) projects. Lead the month end close process and be responsible for the accounting process for their assigned portfolio of accounts, including account reconciliation, corporate accounting, audits, vendor inquiries, reporting requirements and ad-hoc reporting.
 
 
 Collaborate with Acquisitions, Asset Management, Operations, Legal, and property managers.
 
 
 This is a full-time, exempt role, working 8:30AM - 5:30PM in the office on Tuesdays, Wednesdays, and Thursdays. Mondays and Friday will be remote workdays, occasionally the role may be required to be in the office on Mondays and Friday, as needed.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Financial Oversight: Ensure the accuracy and integrity of your portfolio and corporate financial records and reporting.
 </li>
 <li>
 Teamwork and Engagement: Build and maintain strong relationships with peers, vendors, financial institutions, and auditors.
 </li>
 <li>
 Regulatory Compliance: Ensure compliance with accounting standards (GAAP, Tax Accounting, JV operating agreements), company policies, and external regulatory standards.
 </li>
 <li>
 Continuous Improvement: Champion initiatives to enhance efficiency and streamline workflows, mentor and support others, and contribute to the company goals and success.
 </li>
 <li>
 Maintain and Development Core Competencies: actively utilize and develop competencies to include but not limited to: research skills, accuracy, organization and time management, initiative and sound judgment, business acumen, and communication
 
 
 
 </li>
 </ul>
 
 Position Responsibilities:
 
 
 
 <ul>
 <li>
 Maintain the general ledger by recording, verifying, and consolidating financial transactions
 </li>
 <li>
 Prepare comprehensive financial statements, reporting packages, including balance sheets, income sheets, and cash flow statements, on a timely basis.
 </li>
 <li>
 Reconciles and analyzes various company General Ledgers and portfolio accounts
 </li>
 <li>
 Ensures appropriateness and correctness of recorded entries.
 </li>
 <li>
 Maintain the general ledger and portfolio accounts including but not limited to cash, accrued expenses, debt and loan financing, accounts receivable and accounts payable
 </li>
 <li>
 Process annual 1099&rsquo;s.
 </li>
 <li>
 Assist in the preparation of monthly, quarterly, and annual financial support schedules.
 </li>
 <li>
 Reconcile bank statements and produce accurate bank reconciliation for portfolio
 </li>
 <li>
 Understand legal entity organization structure to ensure proper accounting procedures are applied at a transactional level.
 </li>
 <li>
 Responsible for compiling weekly cash reports and maintenance of cash balances
 </li>
 <li>
 Coordinate with the Accounts Payable Manager for invoices needed to be processed for assigned portfolios. This includes: vendor W9 administration, code and process invoices, weekly check runs in accordance with approved capital calls, lien waiver compliance, expense allocations.
 </li>
 <li>
 Manage the month-end, quarterly, and year-end closing procedures.
 </li>
 <li>
 Prepare and calculation of management fees.
 </li>
 <li>
 Accountable for meeting the timeliness of monthly financial closing schedule
 </li>
 <li>
 Work closely and effectively with asset management, underwriting, marketing, operations, and legal teams to incorporate their insights into accurate financials.
 </li>
 <li>
 Implement best practices for data management and ensure consistency in reporting across all entities
 </li>
 <li>
 Responsible for coordinating and preparing portfolio accounts, JV audits with external auditors, investors, and partners.
 </li>
 <li>
 Maintains high level of confidentiality of information related to the investors, partners, owners, employees, strategies, financials, compensation, vendors, and organization.
 </li>
 <li>
 Perform other duties and special projects as assigned by management
 
 
 
 </li>
 </ul>
 
 Essential Skills, Experience, and Preferred Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in accounting, finance, or related field, or equivalent experience
 </li>
 <li>
 3-5 years accounting experience, ideally with 1-3 years of portfolio or asset management industry accounting. Background in real estate development is preferred.
 </li>
 <li>
 Strong understanding of GAAP standards
 </li>
 <li>
 Advanced Excel skills (pivot tables, VLOOKUP etc.)
 </li>
 <li>
 Proficiency in Sage, TimberScan, MS-Outlook.
 </li>
 <li>
 Strong analytical skills with the ability to synthesize complex data and communicate insights clearly to non-financial stakeholders.
 </li>
 <li>
 Excellent problem-solving skills, ability to think critically to make informed decisions and recommendations.
 </li>
 <li>
 Proven ability to manage multiple projects and priorities in a fast-paced environment
 </li>
 <li>
 Strong organization skills and attention to detail.
 </li>
 <li>
 Excellent communication skills, both written and oral, with the ability to collaborate successfully with all levels of stakeholders
 </li>
 <li>
 Proactive individual, possess a strong work ethic, deadline orientated, and team player
 
 
 
 </li>
 </ul>
 Travel Requirements: The role has minimal travel, to attend meetings or visit other Freehold offices across the country.
 
 
 
 Salary Range/Benefits:
 
 
 
 <ul>
 <li>
 $85,000-$100,000 base plus 15% annual bonus
 </li>
 <li>
 Health Benefits (Medical, Dental, Vision)
 </li>
 <li>
 401k program
 </li>
 <li>
 15 federal paid holidays per year, 2-3 floating holidays and 15 days of PTO
 </li>
 <li>
 5 paid sick days
 
 
 
 </li>
 </ul>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Accountant (Commercial Real Estate)

Explore 136+ Accounts payable coordinator in Boston this May. Find roles across top companies and apply now to boost your career.

136 accounts payable coordinator jobs In Boston

Accounts Payable Coordinator

Accounts Payable

Senior Accounts Payable Specialist

Senior Accounts Payable Specialist

Accounts Payable Manager (80-100K)

Part Time Accounting Clerk

Accountant (Commercial Real Estate)