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accounts payable specialist Jobs in Houston

accounts payable specialist

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accounting assistant - houston, tx Jobs in Houston

accounting assistant - houston, tx

accounts payable coordinator

Orion Marine Group

<div><p><b>POSITION SUMMARY</b></p>
<p><b>
Working on-site Monday-Friday.</b></p>
<p>
</p><p>This position is accountable for providing accounts payable support for Orion. Close communication is required with corporate accounting personnel and local operations personnel to ensure accurate and timely submittal of information and reports.</p>
<p>
The incumbent must support the guiding beliefs and core values of Orion which are centered on Safety, Quality, Delivery, and Teamwork, most importantly with each built upon the all-important foundation of Integrity.</p>
<p>
</p><p><b>SPECIFIC RESPONSIBILITIES</b></p>
<ul>
<li>Works closely with Accounts Payable personnel to achieve departmental objectives.</li>
<li>Enters vouchers with appropriate account coding including project costing information.</li>
<li>Prepares weekly check disbursements according to company policy and vendor terms.</li>
<li>Researches vendor statements and invoices to ensure accuracy prior to payment.</li>
<li>Coordinates invoice coding and approval with Project Managers.</li>
<li>Responds to phone calls from vendors.</li>
<li>Interfaces effectively and serves as back-up to other Finance personnel as business demands necessitate.</li>
</ul>
<div></div><p><b>EMPLOYEE SAFETY AND COMPLIANCE</b></p>
<ul>
<li>Responsible and accountable for incumbent's own personal safety.</li>
<li>Responsible and accountable for the safety of all co-workers and any others incumbent comes in contact with.</li>
<li>Authorized and obligated to stop work on any task or series of tasks whenever an unsafe condition or situation is anticipated or is observed.</li>
<li>Complies with all applicable laws, regulations, and Company policies and procedures and is subject to appropriate disciplinary action (including dismissal) for failure to do so.</li>
<li>Reports any and all violations of applicable laws, regulations, or Company policies and procedures promptly and is subject to appropriate disciplinary action (including dismissal) for failure to do so.</li>
<li>Performs other related administrative and technical duties as may be assigned or requested by immediate supervision (such as certification training, safety training, procedure review, etc.).</li>
<li>All employees, current and former, must maintain confidentiality by not disclosing to others any confidential, proprietary, or trade secret information belonging to the Company.</li>
</ul>
<div></div><p><b>POSITION REQUIREMENTS</b></p>
<p>
High School Diploma and a minimum of 2 years accounting experience in a corporate environment is required. An Associate's Degree in Accounting or related discipline is preferred. The incumbent must be knowledgeable of basic accounting principles, be detail-oriented, possess good math aptitude, and be able to work in a team environment. The ability to interface effectively with employees at all levels of the organization is critical.</p>
<p>
Discretion and trustworthiness and the ability to keep all Company information and materials strictly confidential (both internally and externally) are essential elements of this position.</p>
<p>
Must be well organized, diligent, and be a self-starter with the ability to work with minimal supervision and to independently identify work to be done. Must be flexible and have the ability to adjust to sudden changes in work priorities. The incumbent must also have the ability to prioritize work generally and in order to accommodate those changes. Attention to detail and extreme care in performing tasks accurately and carefully are also essential.</p>
<p>
The Company expects and requires incumbent and each of its other employees to observe and fulfill the above and all other safety responsibilities and actively work toward maintaining a safe workplace. Failure to do so can result in disciplinary action up to and including termination of employment.</p>
<p>
</p><p><b>PHYSICAL/MENTAL REQUIREMENTS</b></p>
<p>
The incumbent must be able to perform the essential functions of the job with or without reasonable workplace accommodation.</p>
<p>
The individual must also be able to wear and properly utilize appropriate personal protective equipment if required to work or visit the jobsite. This may include hard hat, safety glasses, respirators, ear plugs, steel-toed shoes, personal flotation devices, or other equipment as required by the work performed and location the work is being done.</p>
<p>
The incumbent must possess the ability to remain calm during emergencies and respond appropriately as dictated by the circumstance of the incident and as directed by the Safety Representative or other management personnel. Must be capable of evacuating the work area in a timely manner should an emergency situation arise.</p>
<p>
</p><p><b>Compensation &amp; Benefits:</b></p>
<p>
An excellent compensation and benefits package is offered. Benefit plans include:</p>
<ul>
<li>Medical, including Prescription Drugs</li>
<li>Dental</li>
<li>Vision</li>
<li>Life and AD&amp;D Insurance</li>
<li>Short Term and Long-term Disability Insurance</li>
<li>Employee Assistance Plan</li>
<li>401(k) Retirement Plan</li>
<li>Paid Time Off for Vacation, Sick, Holidays, Jury Duty and Bereavement Leave</li>
<li>Pre-Tax Health and Dependent Care Flexible Spending Accounts</li>
<li>Career Growth &amp; Development</li>
</ul>
<p></p><p><b>Candidate Response:</b></p>
<p>
Qualified applicants should apply through the company career page: https://www.oriongroupholdingsinc.com/about-us/careers-at-orion</p>
<p>
Candidates that do not meet the minimum requirements will not be considered. The Company is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity and sexual orientation), age, national origin, genetic information, disability, veteran status or any other category protected by law.</p></div>

Accounts Payable Coordinator

Search Services

<div>
 <p>
  ABOUT OUR CLIENT
 </p>
 <p>
  Our Client, a well-established company in the hospitality industry, is expanding their Accounts Payable department and seeking experienced Accounts Payable Specialists to join their team. This role offers the opportunity to contribute to a growing organization while ensuring accurate and efficient processing of financial transactions.
 </p>
 <p>
  <br/>
 </p>
 <p>
  ABOUT THE ROLE
 </p>
 <p>
  The Accounts Payable Specialist will be responsible for processing vendor invoices, preparing payments, maintaining financial records, and resolving vendor inquiries. This role requires strong attention to detail, accuracy, and the ability to work with internal staff and external vendors to ensure timely and compliant payments.
 </p>
 <p>
  <br/>
 </p>
 <p>
  RESPONSIBILITIES
 </p>
 <ul>
  <li>
   Review invoices for proper authorization and compliance with company policies
  </li>
  <li>
   Enter invoices and post batches into the accounting system
  </li>
  <li>
   Review and approve invoice batches for multiple sites
  </li>
  <li>
   Prepare and process payment run batches according to due dates
  </li>
  <li>
   Monitor outstanding invoices and follow up on pending approvals
  </li>
  <li>
   Review vendor statements for accuracy and resolve missing or past-due invoices and unprocessed credit memos
  </li>
  <li>
   Process credit memos and overpayments owed to the organization
  </li>
  <li>
   Support ongoing maintenance of the AP function, including scanning invoices and retrieving documentation for account analysis
  </li>
  <li>
   Respond to payment inquiries and manage early payment discounts and late fee avoidance
  </li>
  <li>
   Ensure timely issuance and distribution of checks
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  QUALIFICATIONS
 </p>
 <ul>
  <li>
   Minimum of 5 years of experience in an Accounts Payable role
  </li>
  <li>
   Proficiency with computerized accounting systems, including AI or web-based AP platforms
  </li>
  <li>
   Strong analytical skills with exceptional attention to detail and accuracy
  </li>
  <li>
   Effective interpersonal and communication skills for working with internal staff and external vendors
  </li>
  <li>
   Proven discretion and sound judgment with the ability to maintain confidentiality
  </li>
  <li>
   Proficiency in Microsoft Excel
  </li>
 </ul>
 <p>
 </p>
</div>


Accounts Payable Specialist

Rodney Hunt

<p><b>Job Summary</b><br/>We are seeking a detail-oriented Accounts Payable Specialist to join our finance team. The successful candidate will be responsible for processing invoices, maintaining accurate financial records, and supporting the organisation&rsquo;s financial operations. This role offers an excellent opportunity to utilise your accounting software expertise and analysis skills within a dynamic and collaborative environment. The position is paid and suitable for individuals with a strong background in accounts payable and human resources functions.</p><p><b>Responsibilities</b></p><ul><li>Process and verify invoices using various accounting software such as QuickBooks and SAP</li><li>Ensure timely and accurate data entry of financial transactions into the organisation&rsquo;s systems</li><li>Reconcile vendor statements and resolve discrepancies efficiently</li><li>Maintain organised records of all accounts payable transactions for audit purposes</li><li>Assist with month-end closing activities related to accounts payable</li><li>Support human resources functions related to supplier management and vendor onboarding</li><li>Analyse accounts payable data to identify trends or potential issues and recommend improvements</li><li>Collaborate with internal departments to ensure compliance with company policies and procedures</li></ul><p><b>Skills</b></p><ul><li>Proven experience with accounting software including QB and SAP</li><li>Strong data entry skills with high accuracy and attention to detail</li><li>Excellent analysis skills to interpret financial data and identify discrepancies or anomalies</li><li>Knowledge of accounts payable processes and best practices</li><li>Familiarity with human resources functions related to vendor management is advantageous</li><li>Ability to work independently as well as part of a team in a fast-paced environment</li><li>Organised approach to managing multiple tasks and deadlines effectively</li></ul><p>This role offers an engaging environment for professionals eager to develop their expertise in accounts payable while contributing to organisational efficiency. The ideal candidate will demonstrate strong technical skills combined with analytical capabilities and a proactive attitude towards problem-solving.</p><p>Job Type: Full-time</p><p>Pay: $25.52 - $30.74 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Elior

<div>
 <p>
  Accounts Payable / Accounting Specialist (Contract)
 </p>
 <p>
  Location: Houston, TX (4920 Westway Park Blvd, Houston, TX 77041)
 </p>
 <p>
  Employment Type: Contract
 </p>
 <p>
  Compensation: $25 to $26 per hour, based on experience
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Summary:
  </strong>
 </p>
 <p>
  As an Accounts Payable / Accounting Specialist (Contract), you will play a key role in ensuring accurate and timely processing of financial transactions within a fast-paced, multi-entity environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a contract position designed to provide additional support to our Accounting team for an audit project. The ideal candidate is detail-oriented, adaptable, and comfortable working in a dynamic environment with shifting priorities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <p>
  Accounts Payable &amp; Invoice Processing
 </p>
 <ul>
  <li>
   Process high volumes of vendor invoices with accuracy and timeliness
  </li>
  <li>
   Perform 2-way and 3-way matching (PO, receipt, invoice)
  </li>
  <li>
   Ensure proper coding of invoices to the general ledger and cost centers
  </li>
  <li>
   Review and resolve invoice discrepancies in collaboration with internal stakeholders
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Payment Processing &amp; Vendor Management
 </p>
 <ul>
  <li>
   Prepare and process weekly payment runs (ACH, wire, check)
  </li>
  <li>
   Maintain vendor records and ensure compliance with company policies
  </li>
  <li>
   Respond to vendor inquiries and resolve payment-related issues promptly
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Reconciliation &amp; Reporting
 </p>
 <ul>
  <li>
   Assist with month-end close activities, including AP accruals
  </li>
  <li>
   Reconcile vendor statements and investigate discrepancies
  </li>
  <li>
   Support account reconciliations and ensure accuracy of financial records
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Cross-Functional Support
 </p>
 <ul>
  <li>
   Partner with Procurement, Operations, and Finance teams to ensure smooth invoice flow
  </li>
  <li>
   Assist with process improvements and documentation of AP procedures
  </li>
  <li>
   Support audits by providing documentation and responding to requests
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience
  </strong>
 </p>
 <ul>
  <li>
   2+ years of experience in Accounts Payable or general accounting
  </li>
  <li>
   Experience working in a high-volume, multi-entity environment preferred
  </li>
  <li>
   Strong understanding of invoice processing, GL coding, and reconciliations
  </li>
  <li>
   Familiarity with ERP systems (e.g., Microsoft Dynamics GP, SAP, or similar)
  </li>
  <li>
   Proficiency in Microsoft Excel (pivot tables, lookups preferred)
  </li>
  <li>
   Strong attention to detail and organizational skills
  </li>
  <li>
   Ability to manage multiple priorities and meet deadlines in a fast-paced environment
  </li>
  <li>
   Strong communication skills and ability to collaborate cross-functionally
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Additional Details
  </strong>
 </p>
 <ul>
  <li>
   This is a contract role for an unspecified duration
  </li>
 </ul>
 <p>
  Pay: $25.00 - $26.00 per hour
 </p>
 <p>
 </p>
</div>


Accountant

Altrad Sparrows

<div><p>Behind every successful project is a finance team that keeps it all on track. Be part of ours!</p><p><b>
Built on expertise. Trusted for 50 years. Delivery assured &mdash; every time.</b></p><p>
Altrad Sparrows is a global provider of specialist engineering, inspection, operations and maintenance services to the offshore energy, industrial and renewables markets. We specialize in delivering structured and tailored solutions to meet our clients' lifting, mechanical handling, and fluid power requirements, whether that's on a drilling rig, a fixed offshore platform, or an onshore refinery, port, power station or manufacturing facility.</p><p>
With over 65,000 people across 50+ locations worldwide, we work around the world, around the clock, combining global reach with the network, knowledge and responsiveness of a local specialist. Our in-house engineering capability spans mechanical, hydraulic, electrical, structural and integrity disciplines, giving us the depth to take on complex, safety-critical challenges others can't.</p><p>
Our 'above all, one standard' commitment to quality and safety means our clients can count on consistent, high performance &mdash; every time, everywhere.</p><p><b>
Safety. Quality. People. </b>These are the foundations we've built on for 50 years, and the values that will drive us forward.</p><p></p><p><b><br>
Position Overview</b></p><p>
This is a hands-on accounting role ideal for a detail-oriented professional with experience in <b>accounts payable, invoice processing, job costing, and WIP reporting</b>. You'll work directly with project managers and senior finance staff to keep billing activity current, reduce aged work-in-progress (WIP), and ensure the accuracy of financial records across a fast-paced, global energy services environment.</p><p><b>
Key Responsibilities</b></p><ul><li><b>
Job setup and closeout: </b>Open new jobs upon receipt of all required documentation from approved requestors; close completed jobs after verifying all costs are captured and invoices issued</li><li><b>
Invoice and credit memo processing:</b> Generate and submit accurate invoices and credit memos upon job completion in a timely manner</li><li><b>
WIP management: </b>Produce weekly WIP Aging reports and distribute to project managers for review ahead of branch manager WIP meetings, helping to reduce aged WIP balances</li><li><b>
Accounts payable support: </b>Enter vendor invoices by matching against PO receivers or applying correct GL coding; submit batches for Senior AP Specialist approval</li><li><b>
Receipt entry: </b>Record miscellaneous receipts as needed</li><li><b>
AP filing: </b>Maintain an organized accounts payable filing system</li><li><b>
Spreadsheet management: </b>Build and maintain Excel spreadsheets to support reporting and analysis</li><li><b>
Month-end close: </b>Assist with reconciliations and related financial reporting at month-end</li><li><b>
Compliance: </b>Adhere to Sparrows Offshore's Quality Policy, Quality System Manual, and all Safety and Environmental requirements</li><li><b>
General support: </b>Assist with additional accounting and administrative projects as assigned</li></ul><p></p><p><b><br>
Required Qualifications</b></p><ul><li>
Minimum <b>2 years of experience</b> in an accounting, accounts payable, or finance support role</li><li>
High school diploma or equivalent required</li><li>
Proficiency in<b> Microsoft Office</b>, with strong <b>Microsoft Excel</b> skills</li><li>
Strong attention to detail and commitment to accuracy</li><li>
Clear written and verbal communication skills</li><li>
Ability to manage multiple priorities and meet deadlines in a team environment</li></ul><p></p><p><b><br>
What We Offer</b></p><ul><li><b>
Medical, Dental, and Vision</b> insurance plans</li><li><b>
401(k) with company match</b></li><li>
Life insurance</li><li>
Paid time off (PTO)</li><li>
Employee referral program</li><li>
Retirement plan</li><li>
A collaborative, values-driven culture rooted in <b>Respect, Solidarity, Courage, Humility, and Conviviality</b></li></ul><p></p><p><br>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</p><p><i>
**Candidates applying for U.S. based positions must have the legal right to work in the U.S. without sponsorship**</i></p><p>
LI-TF1</p><p>
accounting assistant jobs, accounts payable assistant, WIP reporting, invoice processing, energy services accounting, offshore accounting jobs</p></div>

Accounting Assistant - Houston, TX

Wyatt Field Service

<div><p><b>Position Title:</b> Accounting Specialist (Timekeeping Focused)</p><p><b>
Reports to:</b> Director of Financial Services</p><h1 class="jobSectionHeader"><b>
Position Summary</b></h1><p>
Accounting Specialist will perform a variety of tasks related to the maintenance/processing of payroll for multiple jobs. When not assigned to a specific job, perform various duties and special projects in the Accounting Department.</p><h1 class="jobSectionHeader"><b>
Key Responsibilities</b></h1><ul><li>
Process employee date changes (hires, terminations, updates, earnings/deductions) into payroll systems.</li><li>
Verify employee documentation for accuracy and completeness.</li><li>
Manage and reconcile Time &amp; Attendance data between systems.</li><li>
Allocate labor, time, and equipment in tracking systems and maintain related logs.</li><li>
Prepare and update daily jobsite reports, including manpower and foreman reports.</li><li>
Generate and distribute payroll and operational reports as needed.</li><li>
Prepare weekly labor and equipment timesheets for client approval.</li><li>
Support Accounts Payable with invoice entry, statement review, and issue resolution.</li><li>
Resolve payroll discrepancies at jobsite and escalate unresolved issues to the Payroll Lead.</li><li>
Cross-train team members and perform additional administrative, payroll, or accounting tasks as assigned.</li></ul><h1 class="jobSectionHeader"><b>
Qualifications
</b></h1><p><b>Education
</b></p><ul><li>High School Diploma or Equivalent (Required)</li><li>
Associate degree or equivalent combination of technical training and/or related experience (Preferred)</li><li>
Valid state-issued driver's license (Required)</li></ul><p><b>
Experience</b></p><ul><li>
1-3 years of experience in accounting or payroll (Required)</li><li>
Experience in refinery and petrochemical construction environment (Preferred)</li><li>
Prior work involving payroll, accounts payable, and accounting functions (Preferred)</li><li>
Prior work experience using TRACK (Preferred)</li><li>
Ability to solve practical problems and deal with a variety of sometimes stressful situations (Required)</li></ul><p><b>
Skills &amp; Competencies</b></p><ul><li>
Proficiency in Microsoft Office Suite, particularly Excel</li><li>
Strong attention to detail with the ability to review work for accuracy, organization, and compliance with policies and procedures</li><li>
Excellent analytical and problem-solving skills</li><li>
Strong communication skills to effectively interact with clients and internal staff</li><li>
Knowledge of basic accounting principles and practices</li><li>
Experience with relevant billing software and systems such as Viewpoint, TRACK, CDMS, SAP, and Coupa is a plus</li></ul><p></p><p><b><i><br>
Pre-employment drug-screen and background check are required.</i></b></p></div>

Accounting Specialist

Aluminum Maintenance Systems of Texas

<div><div><div>The Office Administrator plays a critical role in supporting daily operations and ensuring efficient administrative processes within the TXX office. This role is responsible for payroll processing, project setup, invoice routing, office management, and supporting project managers and leadership with administrative and operational needs. The ideal candidate is highly organized, detail-oriented, and able to manage multiple responsibilities while maintaining smooth office operations.</div></div><div><div><b>
Key Responsibilities</b></div></div><div><div><b>
Payroll Processing</b></div></div><ul><li><div>
Process weekly payroll through HH2, ensuring accurate placement of employee hours.</div></li><li><div>
Manually input travel time and per diem for field technicians.</div></li><li><div>
Verify correct job numbers and cost codes are assigned to technician timecards and make adjustments when necessary.</div></li></ul><div><div><b>
HH2 System &amp; Job Setup</b></div></div><ul><li><div>
Enter new projects into HH2 once they are activated in NetSuite, including assigning appropriate cost codes.</div></li><li><div>
Maintain user access by creating login accounts for new Operations and Management team members and removing accounts for departing employees.</div></li></ul><div><div><b>
Accounts Payable Coordination (Stampli)</b></div></div><ul><li><div>
Ensure all invoices received via email or mail are forwarded to the Accounts Payable department for upload into Stampli.</div></li><li><div>
Monitor the TXX queue in Stampli daily and route invoices to the appropriate approvers with accurate job numbers and cost codes.</div></li></ul><div><div><b>
Project Support</b></div></div><ul><li><div>
Assist Project Managers with job setup and logistical needs, including:</div></li><li><ul><li><div>
Sourcing affordable housing for out-of-town projects within budget estimates</div></li><li><div>
Coordinating permits</div></li><li><div>
Arranging port-a-lets, dumpsters, equipment rentals, and other job-related resources</div></li></ul></li></ul><div><div><b>
Office Operations</b></div></div><ul><li><div>
Coordinate office maintenance services such as cleaning, waste management, and alarm system setup in accordance with lease requirements.</div></li><li><div>
Manage office service payments and maintain service records.</div></li><li><div>
Assist Project Managers (PMs) and Business Development Managers (BDMs) with administrative documentation, including:</div></li><li><ul><li><div>
Vendor setup</div></li><li><div>
Certificates of Insurance (COI) and W-9 collection</div></li><li><div>
Bid documentation</div></li><li><div>
Payment portal registrations</div></li></ul></li><li><div>
Support administrative needs to ensure smooth office operations, including facility needs and responding to client-related administrative requests.</div></li><li><div>
Coordinate office lunches and assist with sourcing venues for team trainings when needed.</div></li><li><div>
Order and maintain monthly office supplies and ensure the communal supply closet remains fully stocked.</div></li></ul><div><div><b>
Employee Onboarding &amp; Offboarding</b></div></div><ul><li><div>
Manage onboarding processes for new hires, including:</div></li><li><ul><li><div>
Document verification</div></li><li><div>
Completion of required employment forms</div></li><li><div>
I-9 documentation</div></li><li><div>
Safety portal registration and training task completion</div></li></ul></li><li><div>
Assist with employee terminations by coordinating the return of company property and completing required Paycom documentation, including Personnel Action Forms (PAFs).</div></li></ul><div><div><b>
Additional Responsibilities</b></div></div><ul><li><div>
Perform other administrative and operational duties as required to support office efficiency and company objectives.</div></li></ul><ul><li><div><div>
Manage and organize office files, records, and documents</div></div></li><li><div><div>
Answer and direct phone calls, emails, and other correspondence</div></div></li><li><div><div>
Schedule meetings, appointments, and maintain calendars</div></div></li><li><div><div>
Prepare reports, spreadsheets, and other administrative documents</div></div></li><li><div><div>
Maintain office supplies inventory and place orders when needed</div></div></li><li><div><div>
Assist staff and management with daily administrative tasks</div></div></li><li><div><div>
Greet visitors and provide general support to clients and employees</div></div></li><li><div><div>
Ensure the office operates efficiently and professionally</div></div></li></ul></div>

Office Administrator

Explore 59+ Accounts payable coordinator in Houston this April. Find roles across top companies and apply now to boost your career.

59 accounts payable coordinator jobs In Houston

Accounts Payable Coordinator

Accounts Payable Specialist

Accounts Payable Specialist

Accountant

Accounting Assistant - Houston, TX

Accounting Specialist

Office Administrator