accounting administrative assistant Jobs in Miami

accounting administrative assistant

accounts payable & accounting specialist Jobs in Miami

accounts payable & accounting specialist

accounts payable analyst

accounts payable clerk

accounts payable coordinator Jobs in Miami

accounts payable coordinator

accounts payables clerk

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a leading construction organization, is seeking an
 
 Accounts Payable Specialist
 
 on a contract-to-hire basis.
 
 
 
 Salary/Hourly Rate
 
 
 
 $22hr - $25hr
 
 
 
 Position Overview
 
 
 
 We are seeking a detail-oriented Accounts Payable Specialist to join our client's Finance team. This individual will be responsible for managing the full-cycle accounts payable process while also supporting general accounting functions, ensuring accuracy, efficiency, and compliance with company policies.
 
 
 
 Responsibilities Of The Accounts Payable Specialist
 
 
 
 <ul>
 <li>
 Process high-volume invoices, ensuring accuracy and proper coding to the general ledger.
 </li>
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 Manage the full-cycle accounts payable process, including invoice entry, approvals, and payments.
 </li>
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 Perform vendor statement reconciliations and resolve discrepancies in a timely manner.
 </li>
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 Maintain vendor records and ensure proper documentation (W-9s, contracts, etc.).
 </li>
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 Prepare and process weekly check runs, ACH, and wire payments.
 </li>
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 Assist with month-end close, including accruals and AP-related journal entries.
 </li>
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 Reconcile the AP subledger to the general ledger.
 </li>
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 Support audits by providing the requested documentation and reports.
 </li>
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 Assist with expense report processing and company credit card reconciliations.
 </li>
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 Collaborate cross-functionally with internal departments and external vendors.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Accounts Payable Specialist:
 
 
 
 <ul>
 <li>
 2 - 5 years of experience in accounts payable and/or staff accounting.
 </li>
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 Strong understanding of AP processes and general accounting principles.
 </li>
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 Experience with ERP systems (e.g., QuickBooks, NetSuite, SAP, or similar).
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Accounts Payable Specialist:
 
 
 
 <ul>
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 Construction experience is preferred.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Associate's degree is required.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 390177
</div>

Accounts Payable Specialist - 390177

Segrera Associates

<div>
 
 
 We are working with a client in Coral Gables, FL that is looking for a strong AP Specialist to join their team. This role is with a stable family office and is great for someone looking to join a company long-term.
 
 
 
 
 
 
 
 Purpose of role:
 
 
 
 The Accounts Payable Specialist is responsible for managing all aspects of accounts payable functions within the organization. This includes processing invoices, reconciling vendor statements, maintaining accurate records, and ensuring timely payments to vendors. The ideal candidate will possess strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment.
 
 
 
 
 
 
 Accounts Payable Specialist Key Responsibilities:
 
 
 <ul>
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 Process invoices accurately and efficiently, matching them with purchase orders and receiving documents.
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 Verify coding and obtain proper approval for payment.
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 Reconcile vendor statements and resolve any discrepancies in a timely manner.
 </li>
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 Prepare and process electronic payments, including ACH transfers and wire transfers.
 </li>
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 Maintain accurate and up-to-date accounts payable records and documentation.
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 Respond to vendor inquiries and resolve payment issues.
 </li>
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 Reconcile construction AIA contract payment applications, ensure change orders are signed and authorized and collect release of liens when required.
 </li>
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 Assist with month-end closing activities, including preparing accruals and reconciliations.
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 Collaborate with other departments to ensure proper expense allocation and coding.
 </li>
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 Stay current with accounting regulations and best practices related to accounts payable processes.
 </li>
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 Management and reconciliation of multiple credit card accounts.
 </li>
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 Ability to travel out of town one or two times per year for company meetings.
 </li>
 </ul>
 
 
 
 
 
 Accounts Payable Specialist Required Experience and Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 2+ years of accounts payable or accounting related roles.
 </li>
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 QuickBooks and Bill.com .
 </li>
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 Proficiency with Microsoft Office 365 suite including Outlook, Word, and Excel.
 </li>
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 Intermediate to advanced excel skills are mandatory.
 </li>
 </ul>
 
 
</div>

Accounts Payable Specialist

Jobot

<div>
 Want to learn more about this role and Jobot? Click our Jobot logo and follow
 
 our LinkedIn page!
 
 
 
 Job details:
 
 
 Accounts Payable / $$$ / Yardi Software Experience
 
 
 
 This Jobot Job is hosted by: Anne-Laure McGrory
 
 Are you a fit? Easy Apply now by clicking the "Easy Apply" button
 
 and sending us your resume.
 
 Salary: $50,000 - $70,000 per year
 
 
 
 
 
 A bit about us:
 
 
 
 
 As an AP Specialist, you will play a pivotal role in managing and overseeing all aspects of our accounts payable function. This position offers an exciting opportunity to be part of a dynamic finance team, where you will have the chance to contribute to the financial health of our thriving business. You will be working closely with other finance professionals and will have a direct impact on our company's financial operations. This role requires a detail-oriented and highly organized individual who thrives in a fast-paced, deadline-driven environment.
 
 
 
 
 
 Why join us?
 
 
 
 
 Medical / Health Insurance
 
 Dental Insurance
 
 Vision Insurance
 
 401(k) / Retirement Plan
 
 Paid Time Off
 
 
 
 
 
 Job Details
 
 
 
 
 Responsibilities:
 
 
 1. Review and process vendor invoices and expense reports accurately and timely.
 
 2. Reconcile accounts payable transactions and prepare analysis of accounts.
 
 3. Monitor accounts to ensure payments are up to date and resolve invoice discrepancies and issues.
 
 4. Assist with month-end close processes and prepare monthly reports.
 
 5. Maintain vendor files and correspond with vendors to answer inquiries and to resolve any issues.
 
 6. Collaborate with the finance team to improve AP processes.
 
 7. Ensure compliance with company policies, rules, and regulations.
 
 8. Provide supporting documentation for audits.
 
 
 Qualifications:
 
 1. Experience in an Accounts Payable, Invoice Entry and Treasury Management
 
 2. Proficiency in MS Office Suite, particularly strong capabilities in MS Excel.
 
 3. Familiarity with Yardi strongly preferred
 
 4. Excellent organizational skills and attention to detail.
 
 5. Ability to meet deadlines and manage multiple tasks simultaneously.
 
 6. Strong communication and interpersonal skills.
 
 7. Ability to work independently and as part of a team.
 
 8. Demonstrated problem-solving skills and the ability to take initiative.
 
 9. Experience with expense reports.
 
 
 This is an exciting opportunity for a seasoned Accounts Payable Specialist to take their career to the next level. If you have the necessary skills and experience, we encourage you to apply. We look forward to welcoming the successful candidate to our team!
 
 
 Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
 
 
 
 
 Want to learn more about this role
 
 and Jobot?
 
 
 Click our Jobot logo and follow our LinkedIn page!\n
</div>

Accounts Payable Analyst

Cala Sourcing Solutions LLC

<div>Accounts Payable Coordinator In-Office (Hybrid after 90 Days)
We are partnering with a reputable Miami-based law firm to hire an Accounts Payable Coordinator to support their accounting operations. This is a full-time, onsite position with the opportunity to transition to a hybrid schedule (1 remote day/week) after 90 days.
 Compensation: $28&ndash;$32/hour (DOE)
 Start Date: ASAP 
 Benefits Include:<ul><li>
100% employer-paid health &amp; dental base plans (with dependent contributions)</li><li>
Short- and long-term disability coverage</li><li>
401(k) with company match</li><li>
PTO, paid parking, gym access &amp; more</li></ul>
 Prior law firm experience is a plus, but not required&mdash;candidates with strong AP experience within professional services are encouraged to apply.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Accurately process, code, and input vendor invoices</li><li>
Liaise with vendors to resolve billing discrepancies</li><li>
Prepare and distribute payments (checks, ACH, wire transfers)</li><li>
Monitor and track client-related expenses and firm costs</li><li>
Perform account reconciliations (bank, credit card, vendor)</li><li>
Assist with month-end and year-end close processes</li><li>
Maintain organized financial records for audit readiness and compliance</li><li>
Produce AP aging reports, cash flow reports, and related financial summaries</li><li>
Oversee petty cash and assist with IOLTA trust account postings</li></ul><h3 class="jobSectionHeader">
Qualifications</h3>
✔️ 3&ndash;5 years of Accounts Payable experience (law firm background preferred) 
✔️ Bachelor&rsquo;s degree in Accounting or equivalent hands-on experience 
✔️ Proficiency in Microsoft Excel 
✔️ Highly detail-oriented with the ability to manage high-volume invoicing 
✔️ Strong communication skills with a focus on vendor relations 
✔️ Demonstrated discretion when handling sensitive financial information
#Workwolf</div>

Accounts Payable Coordinator

Sunrise Community

<div>Job Description:
Are you passionate about helping others? Would you like to make a difference in someone&rsquo;s life? If you answered yes, we encourage you to join the Sunrise family! Sunrise is one of the largest, private not-for-profit organizations in the country dedicated to serving people with intellectual and developmental disabilities. At Sunrise we pride ourselves in taking an individualized approach in addressing the unique needs of each person seeking or receiving services. As an employer, we seek to provide an environment of growth and development for our employees that is consistent with recognizing the rights, needs, and wants of all people. 
Purpose:
To provide clerical support to the Accounts Payable Department in the processing of invoices and payments. 
Qualifications:<ul><li>
Must successfully complete the required pre-employment Background and Drug Screenings</li><li>
Must possess strong computer skills</li><li>
Must possess a high school diploma (Associate&rsquo;s Degree preferred)</li><li>
Must possess at least one year of experience in Accounts Payable</li></ul> 
Essential Functions:<ul><li>
Collaborates with operations administrative staff to ensure all pertinent paperwork is submitted on a timely manner. Provides follow up on missing documentation and communicates any discrepancies to supervisor</li><li>
Review invoices for correct general ledger account, accuracy, proper authorization and supporting documentation and monitors all accounts to ensure payments are up to date</li><li>
Ensures AP related data is entered in the system on a timely manner</li><li>
Provides assistance to the Accounts Payable Manager in complying with external audit requests</li><li>
Responsible for reviewing and releasing accounts payable batches as required</li><li>
Provides support to operations administration staff with duties related to the Accounts Payable Department</li><li>
Performs all other duties as assigned</li></ul> 
This position will remain open until filled. 
Equal Opportunity Employer &amp; Drug-Free Workplace 
If you were referred by a current Sunrise employee, please make sure to indicate so when completing the employment application process
SR97NHQ
Sunrise is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</div>

Accounts Payable Clerk

AJC Rents

Email resume to claudia@ajcrents.com or apply today to learn more!AJC Rents is a full-service Real Estate investment management company with over 25 years of experience throughout the Miami-Dade area. The real estate portfolio consists of over 200 units of retail/office centers, luxury homes, and multi-family buildings. Our success is about managing right. Our office is located in Brickell, FL.Hours: 11AM - 4pm (M-F)$20 - $25/ per hour depending on experience&ndash; Paid BiweeklyRequirements: <ul><li>Fully bilingual (English and Spanish)</li><li>Data entry experience (payables &amp; receivables)</li><li>Bookkeeping experience preferred</li><li>Prior experience in a property management or real estate office is a plus</li><li>Proficient in Microsoft Excel and Word</li><li>Strong attention to detail and organizational skills</li><li>Must live near or have easy access to Brickell</li></ul>Responsibilities<ul><li>Assist with day-to-day administrative tasks in a fast-paced office</li><li>Perform bank reconciliations and assist with financial record accuracy</li><li>Assist Property Manager in the preparation of owner reporting packets</li><li>Support accounts payable and receivable data entry</li><li>Maintain organized records and files</li><li>Communicate with tenants, vendors, and internal team members</li><li>Assist with general property management operations</li></ul>We are looking for someone reliable, proactive, and organized who can keep up with a dynamic real estate office. This role is ideal for someone who enjoys structure, numbers, and being a key support in daily operations.Pay: $25.00 per hourWork Location: In person

Administrative Assistant

Delaware North

<div><div><h2 class="jobSectionHeader">The opportunity</h2><div>
Delaware North Sportservice is searching for a full-time Accounting Clerk to join our team at Miami Freedom Park in Miami, Florida. As an Accounting Clerk, you will be responsible for completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices. You will also collaborate with team members to prepare weekly and monthly operating results.</div><div></div><div> 
If you enjoy fast-paced work, and seek hands-on learning, our Sportservice team invites you to apply today.</div></div><div><h2 class="jobSectionHeader">
Pay</h2>
$25.00 - $28.00 / hour
Information on our comprehensive benefits package can be found at https://careers.delawarenorth.com/whatweoffer.</div><div><h2 class="jobSectionHeader">
What we offer</h2><div>
We care about our team member&rsquo;s personal and professional well-being. Delaware North provides a benefits package designed to give you the comfort, safety, and security you need to deliver exceptional experiences for our guests. All team members receive benefits including:</div><ul><li>
Weekly pay</li><li>
Training and development opportunities</li><li>
Employee discounts</li><li>
Flexible work schedules</li></ul><div>
Eligible team members may also receive: health, dental, and vision insurance, 401(k) with company match, paid vacation days and holidays, paid parental bonding leave, employee assistance program, and tuition and/or professional certification reimbursement.</div></div><div><h2 class="jobSectionHeader">
What will you do?</h2><ul><li>
Prepare, verify, and process invoices and coding payment documents</li><li>
Verify that transactions comply with financial policies and procedures</li><li>
Bill and credit accounts involved with the accounts payable system</li><li>
Act as a liaison between departments and vendors</li><li>
Check department financial accounts to assure funds are available for purchases</li><li>
Review electronic direct invoices for proper accountability and weekly balancing</li></ul></div><div><h2 class="jobSectionHeader">
More about you</h2><ul><li>
Degree in Accounting, with additional specialized training in specific aspects of job functions or demonstrated ability to perform assigned tasks</li><li>
Prior accounts payable experience preferred</li><li>
Knowledge of generally accepted accounting principles and practices</li><li>
Above average Microsoft Office Suite skills and computerized accounting skills is required</li><li>
Strong guest service orientation, with a focus on accuracy in handling confidential information</li></ul></div><div><h2 class="jobSectionHeader">
Who we are</h2></div><div><div>
Miami Freedom Park is a state-of-the-art soccer stadium and entertainment destination in South Florida, opening in 2026 as the future home of Inter Miami CF. Delaware North will lead stadium concessions and premium food and beverage services, delivering innovative culinary experiences that celebrate Miami&rsquo;s vibrant culture while elevating classic stadium favorites. The venue will host world-class soccer matches, concerts, and live entertainment year-round.</div></div><div>
Our business is all about people, and that includes you. At Delaware North, you&rsquo;re not just part of a team &mdash; you&rsquo;re part of a global legacy: a family-owned company with 100+ years of history behind it. Our operations span the world, offering you unique paths to growth and success.
Who says you can&rsquo;t love where you work? With jobs in iconic sports arenas, stunning national parks, exciting casinos, and more, we pride ourselves on giving the world great times in great places. And whether you&rsquo;re interested in restaurants, hotels, sports, gaming, operations, or retail, part-time or full-time, we&rsquo;re invested in helping you achieve your career goals.
Together, we&rsquo;re shaping the future of hospitality &mdash; come grow with us!</div><div>
Delaware North, along with its subsidiaries, is an equal opportunity employer, showcasing job opportunities and considering applicants for all positions without regard to race, color, religion, sex, gender identity, national origin, age, disability, protected veteran status, sexual orientation, or any other legally protected status. 
</div> 
$25.00 - $28.00 / hour</div>

Accounting Clerk, Miami Freedom Park

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