admin assistant | real estate | shared services

office manager

accounts manager

admin & facility director

admin assistant | real estate | shared services Jobs in Cairo

admin. officer

admin facility director

Cleopatra Hospitals Group

<div>
 
 
 Core Responsibilities:-
 
 
 
 
 Operational &amp; Functional Excellence
 
 
 <ul>
 <li>
 Translate business strategy into actionable deliverables for administration and facilities management.
 </li>
 <li>
 Direct the preparation of Administration &amp; Facilities budgets and monitor performance against budgets.
 </li>
 <li>
 Set plans for hospital disposable fixed assets and monitor utilization.
 </li>
 <li>
 Manage day-to-day operations of administrative affairs including maintenance, safety, security, hospitality services (Housekeeping &amp; Laundry), dietitian, governmental affairs and fleet management.
 </li>
 <li>
 Evaluate the performance of external service providers such as maintenance and security companies against hospital objectives.
 </li>
 <li>
 Facilitate alignment of internal processes to overcome operational issues and enhance service efficiency.
 </li>
 </ul>
 
 
 People &amp; Collaboration
 
 
 <ul>
 <li>
 Lead, mentor, and coordinate the administrative and facilities teams to achieve operational goals.
 </li>
 <li>
 Collaborate with internal departments to implement corrective plans based on audit findings.
 </li>
 <li>
 Participate in Safety and Health Committee meetings and ensure action items are implemented effectively.
 </li>
 </ul>
 
 
 Customer, Patient &amp; Stakeholder Focus
 
 
 <ul>
 <li>
 Improve the level of hospitality services provided to patients by setting clear objectives for external service providers.
 </li>
 <li>
 Follow up with the nutrition team to ensure the highest standard of patient nutrition services.
 </li>
 <li>
 Ensure smooth coordination with internal and external stakeholders to address service-related issues promptly.
 </li>
 </ul>
 
 
 Compliance, Safety &amp; Continuous Improvement
 
 
 <ul>
 <li>
 Ensure hospital licenses are current and renewed on time.
 </li>
 <li>
 Supervise proper disposal of medical and non-medical waste in accordance with safety regulations.
 </li>
 <li>
 Monitor compliance with internal and external audit recommendations and track corrective actions.
 </li>
 <li>
 Implement continuous improvement initiatives to enhance operational performance and patient satisfaction.
 </li>
 </ul>
 
 
 Requirements:-
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree at any discipline.
 </li>
 <li>
 10 years of experience, 3 years in the same position.
 </li>
 <li>
 Proven experience of administration &amp; facilities management.
 </li>
 </ul>
</div>

Admin & Facility Director

Al-Futtaim

<div>
 
 Job Requisition ID:
 
 170782
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview of the role:
 
 
 
 The Admin Supervisor is responsible for overseeing end-to-end office management, ensuring a seamless and professional guest experience at the reception, and maintaining adequate stock and cost-efficient procurement of office consumables. The role also includes managing the telecom account for all employees-tracking usage, processing monthly payments, and handling the full lifecycle of mobile devices (issuance for new hires, replacements, and recovery post-separation). In addition, the Admin Executive supports administrative payments through SAP and Ariba, maintains accurate financial records, and ensures operational efficiency across all administrative touchpoints.
 
 
 
 What you will do:
 
 
 
 Office Management:
 
 
 <ul>
 <li>
 Ensure the workspace is well-maintained, organized, and supports productivity.
 </li>
 <li>
 Coordinate office maintenance, cleaning services, and facility repairs.
 </li>
 <li>
 Maintain records of contractual agreements and office service contracts.
 
 
 </li>
 </ul>
 Reception &amp; Guest Experience
 
 
 <ul>
 <li>
 Oversee reception operations and ensure a professional front-desk experience.
 </li>
 <li>
 Manage visitor protocols, logging, and hospitality arrangements.
 
 
 </li>
 </ul>
 Consumables &amp; Office Supplies Management
 
 
 <ul>
 <li>
 Track inventory, usage, and procurement of office consumables and stationery.
 </li>
 <li>
 Ensure timely restocking and cost-effective purchasing.
 
 
 </li>
 </ul>
 Telecom Account Management
 
 
 <ul>
 <li>
 Manage telecom lines, mobile devices, and consumption for all employees.
 </li>
 <li>
 Coordinate issuance, exchange, and collection of mobile devices during onboarding/offboarding.
 </li>
 <li>
 Process monthly telecom bill payments and ensure accuracy.
 
 
 </li>
 </ul>
 Administrative Payments &amp; Vendor Coordination
 
 
 <ul>
 <li>
 Manage vendor contracts for admin expenses.
 </li>
 <li>
 Process payments via SAP &amp; Ariba with full documentation.
 </li>
 <li>
 Track admin budgets and expenditures.
 
 
 </li>
 </ul>
 Asset Lifecycle Management (Mobile Devices) &amp; Onboarding/Offboarding Support
 
 
 <ul>
 <li>
 Maintain logs of company assets issued to employees (mobiles, access cards, etc.).
 </li>
 <li>
 Ensure smooth onboarding and exit processes for admin-related items.
 
 
 </li>
 </ul>
 
 Required Skills to be successful:
 
 
 
 Minimum 3-5 years of experience in office administration, telecom coordination, or facilities management.
 
 
 
 What equips you for the role:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or related field.
 </li>
 <li>
 Proficient in MS Office, SAP, Ariba, and other administrative systems.
 </li>
 <li>
 Strong understanding of procurement cycles, telecom operations, asset lifecycle management, and vendor coordination.
 </li>
 <li>
 Proficiency in English and Arabic (spoken and written) is preferred.
 
 
 </li>
 </ul>
 
 About Al-Futtaim Group Real Estate
 
 
 
 The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years.
 
 
 Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us.
 
 
 AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.
</div>

Admin Assistant | Real Estate | Shared Services

Wadi Degla Developments

<div>
 
 
 
 Main job duties and responsibilities:
 
 
 
 <ul>
 <li>
 Manage day-to-day facility operations to ensure smooth and efficient functioning
 </li>
 <li>
 Ensure facility operations are carried out in line with approved plans, procedures, and standards.
 </li>
 <li>
 Monitor maintenance activities and ensure they are properly planned, tracked, and completed.
 </li>
 <li>
 Identify operational risks and recurring issues and escalate them appropriately.
 </li>
 <li>
 Ensure proper use and monitoring of facility management systems and tools.
 </li>
 <li>
 Follow up on preventive and corrective maintenance plans and schedules.
 </li>
 <li>
 Review maintenance records and ensure proper documentation is maintained.
 </li>
 <li>
 Support asset performance reviews and operational assessments.
 </li>
 <li>
 Ensure facilities operations comply with company HSE policies.
 </li>
 <li>
 Support inspections, audits, and compliance requirements related to facility operations.
 </li>
 <li>
 Report incidents, non-compliance, and safety observations in line with procedures.
 </li>
 <li>
 Monitor facility-related operational expenses within the approved budget.
 </li>
 <li>
 Review and validate operational reports and cost-related documentation.
 </li>
 <li>
 Identify opportunities for operational efficiency improvements.
 </li>
 <li>
 Coordinate with internal departments on facility-related technical matters.
 </li>
 <li>
 Prepare periodic operational and performance reports for management review.
 </li>
 <li>
 Escalate major operational issues, risks, or deviations to the Facility Senior Manager.
 </li>
 </ul>
 
 
 
 Job requirements:
 
 
 
 
 
 
 Educational background and previous experience:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in engineering or a related technical field.
 </li>
 <li>
 Minimum of 10 years of experience in facility management.
 </li>
 </ul>
 
 
 
 Knowledge and Functional Skills:
 
 
 
 <ul>
 <li>
 Strong knowledge of facility management operations, systems, and standards.
 </li>
 <li>
 Excellent understanding of safety, health, and environmental regulations.
 </li>
 <li>
 Strong financial and contract management skills.
 </li>
 <li>
 Excellent problem-solving and analytical skills.
 </li>
 <li>
 Strong leadership and team management abilities.
 </li>
 <li>
 Excellent planning, organization, and prioritization skills.
 </li>
 <li>
 Effective communication and interpersonal skills.
 </li>
 <li>
 Strong negotiation and vendor management skills.
 </li>
 <li>
 Excellent computer skills, including Microsoft Office and technical reporting tools.
 </li>
 </ul>
 
 
</div>

Facilities Manager

Fawry MSME Finance

<div>
 <ul>
 <li>
 
 Oversee facility operations including maintenance, security, housekeeping, and office services.
 
 
 </li>
 <li>
 
 Coordinate preventive and corrective maintenance for all equipment, utilities, and workplace assets.
 
 
 </li>
 <li>
 
 Manage vendors and service providers, including contracts, performance, and cost control.
 
 
 </li>
 <li>
 
 Supervise office administration functions such as stationery, office supplies, travel arrangements, and asset management.
 
 
 </li>
 <li>
 
 Ensure timely and proper setup of workstations, meeting rooms, and company events.
 
 
 </li>
 <li>
 
 Handle facility-related budgets, purchasing, and expense tracking.
 
 
 </li>
 <li>
 
 Manage administrative staff, assigning tasks and monitoring daily performance.
 
 
 </li>
 <li>
 
 Lead facility projects such as renovations, space planning, layout changes, or office expansions.
 
 
 </li>
 <li>
 
 Maintain accurate documentation, reports, logs, and inventory records.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <li>
 
 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 </li>
 <li>
 
 6+ years of experience in facility management or administration roles.
 
 
 </li>
 <li>
 
 Strong knowledge of building operations, maintenance, safety standards, and vendor management.
 
 
 </li>
 <li>
 
 Excellent leadership, communication, and problem-solving skills.
 
 
 </li>
</div>

Facility & Administration Supervisor

Aramex

<div>
 Job description:
 
 
 
 Purpose of the Job
 
 
 The Facilities Supervisor (Engineer) will be the technical lead responsible for managing the design, planning, and execution of all Mechanical, Electrical, Plumbing, and Fire Protection (MEP/FP) and building infrastructure works for new Dark Stores.
 
 
 
 
 Job Description
 
 <ul>
 <li>
 Design, review and approve technical designs, specifications, and drawings submitted by external Architecture/Engineering (A/E) firms for all facility systems (e.g., power distribution, HVAC, lighting, security, and material handling interfaces).
 </li>
 <li>
 Ensure all designs comply with local building codes, fire regulations, environmental standards, internal engineering specifications and operational requirements for a high-volume fulfillment environment.
 </li>
 <li>
 Aligning with the procurement and project management teams to define the project scope, estimate costs, and manage the technical bill of quantities (BOQ) for all facility-related scopes.
 </li>
 <li>
 Provide on-site technical supervision and quality assurance for all facility installation work, including site preparation, civil works, structural modifications, and complex MEP/FP system installations.
 </li>
 <li>
 Serve as the primary technical point of contact for General Contractors and specialty vendors. Conduct regular site inspections, chair technical progress meetings, and ensure work quality meets contractual agreements.
 </li>
 <li>
 Monitor project schedules closely and proactively identify and mitigate technical risks or roadblocks that could impact the dark store's launch date.
 </li>
 <li>
 Manage the technical review and approval process for all design changes, Request for Information (RFIs), and submittals during the construction phase.
 </li>
 <li>
 Develop and execute comprehensive commissioning plans for all critical facility systems (e.g., power, cooling, fire suppression) to ensure full functionality and reliability before launch.
 </li>
 <li>
 Ensure the accurate collection and organization of final project documentation, including As-Built drawings, Operation and Maintenance (O&amp;M) manuals, and warranty documentation.
 </li>
 <li>
 Facilitate a smooth transfer of the facility to the local Operations and Maintenance teams, including conducting final walk-throughs and providing necessary system training.
 
 
 </li>
 </ul>
 
 Job Requirements - Experience and Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in mechanical, Electrical, Civil Engineering, or a related technical field.
 </li>
 <li>
 Minimum of 3+ years of experience in facilities engineering, construction project management, or technical supervision for industrial, logistics, or commercial construction projects.
 </li>
 <li>
 Proven experience managing the design and implementation of MEP/FP systems in a fast-paced environment.
 </li>
 <li>
 Proficiency in reading and interpreting technical drawings, specifications, and construction documents (AutoCAD knowledge is must).
 </li>
 <li>
 Strong understanding of local and international building codes, safety regulations, and construction best practices.
 </li>
 <li>
 Prior experience in the design or implementation of e-commerce, fulfillment center, or warehouse facilities.
 </li>
 <li>
 Experience in a multi-site, managing multiple projects concurrently.
 </li>
 <li>
 Familiarity with automated material handling systems and their associated power and control requirements.
 </li>
 </ul>
 
 Work location: 6th of October Industrial Zone
 
</div>

Facilities Supervisor - Dark Stores

Marriott International

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 26013521
 
 
 
 Job Category
 
 Engineering &amp; Facilities
 
 
 
 Location
 
 Cairo Marriott Hotel, 16 Saray El Gezira Street, Cairo, Egypt, Egypt, 11211VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Management
 
 
 
 Job Summary
 
 
 
 Manages all engineering/maintenance operations, including maintaining the building, grounds and physical plant with particular attention towards safety, security and asset protection. Accountable for managing the budget, capital expenditure projects, preventative maintenance and energy conservation. Responsible for maintaining regulatory requirements. Leads the emergency response team for all facility issues.
 
 
 
 CANDIDATE PROFILE
 
 
 
 
 Education And Experience
 
 
 
 <ul>
 <li>
 High school diploma or GED; 4 years experience in the engineering and maintenance or related professional area; technical training in HVAC-R/electrical/plumbing.
 
 
 </li>
 </ul>
 OR
 
 
 <ul>
 <li>
 2-year degree from an accredited university in Building and Construction, Engineering, Mechanics, or related major; 2 years experience in the engineering and maintenance or related professional area; technical training in HVAC-R/electrical/plumbing.
 
 
 </li>
 </ul>
 
 CORE WORK ACTIVITIES
 
 
 
 
 Managing Property Operations and Engineering Budgets
 
 
 
 <ul>
 <li>
 Supervises Engineering in the absence of the Director of Engineering.
 </li>
 <li>
 Assists in managing the physical plant including equipment, refrigeration, HVAC, plumbing, water treatment, electrical and life safety systems.
 </li>
 <li>
 Maintains and operates equipment at optimum effectiveness, efficiency and safety.
 </li>
 <li>
 Establishes and manages an effective rooms maintenance program.
 </li>
 <li>
 Ensures compliance with all Engineering departmental policies, standards and procedures.
 </li>
 <li>
 Manages department's controllable expenses to achieve or exceed budgeted goals.
 </li>
 <li>
 Select and order or purchase new equipment, supplies, and furnishings.
 </li>
 <li>
 Inspect and evaluate the physical condition of facilities in order to determine the type of work required.
 </li>
 <li>
 Recommend or arrange for additional services such as painting, repair work, renovations, and the replacement of furnishings and equipment.
 </li>
 <li>
 Supervises the day to day operations of Engineering.
 
 
 </li>
 </ul>
 
 Maintaining Property Standards
 
 
 
 <ul>
 <li>
 Maintains accurate logs and records as required.
 </li>
 <li>
 Assists in effectively planning, scheduling and evaluating preventative maintenance programs.
 
 
 </li>
 </ul>
 
 Providing Exceptional Customer Service
 
 
 
 <ul>
 <li>
 Handles guest problems and complaints effectively.
 </li>
 <li>
 Empowers employees to provide excellent customer service.
 </li>
 <li>
 Displays leadership in guest hospitality by exemplifying excellent customer service and creating a positive atmosphere for guest relations.
 
 
 </li>
 </ul>
 
 Managing Profitability
 
 
 
 <ul>
 <li>
 Helps establish priorities for total property maintenance needs.
 </li>
 <li>
 Ensures on-going communication occurs in all areas of responsibility to create awareness of business objectives, awareness of expectations and recognition of exemplary performance.
 
 
 </li>
 </ul>
 
 Managing and Conducting Human Resources Activities
 
 
 
 <ul>
 <li>
 Celebrates successes and publicly recognizes the contributions of team members.
 </li>
 <li>
 Establishes and maintains open, collaborative relationships with employees.
 </li>
 <li>
 Ensures employees are treated fairly and equitably.
 </li>
 <li>
 Strives to improve service performance.
 </li>
 <li>
 Provides feedback to employees based on observation of service behaviors.
 </li>
 <li>
 Supervises employee's ability to execute departmental and property emergency procedures.
 </li>
 <li>
 Reviews employee satisfaction results to identify and address employee problems or concerns.
 </li>
 <li>
 Solicits employee feedback.
 </li>
 <li>
 Helps ensure regulatory compliance to facility regulations and safety standards.
 </li>
 <li>
 Ensures disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.
 </li>
 <li>
 Ensures property policies are administered fairly and consistently.
 
 
 </li>
 </ul>
 
 At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
 
 
 
 Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of &ldquo;Wonderful Hospitality. Always.&rdquo; by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that&rsquo;s synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
 
 
 JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you&rsquo;re happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand&rsquo;s namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you&rsquo;ll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That&rsquo;s The JW Treatment&trade;. In joining JW Marriott, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
</div>

Chief Engineer

ALEXBANK

<div>
 
 
 Job Duties:-
 
 
 
 Check Credit Proposal Memos &ldquo;CPM&rsquo;s&rdquo; that present the proposed Facility Package and the associated Terms and Conditions.
 
 <ul>
 <li>
 Contact the targeted clients and attend business meetings.
 </li>
 <li>
 Review and concur Marketing Call Memos addressing Division / Department Heads.
 </li>
 <li>
 Collect the necessary documents for brief study.
 </li>
 <li>
 Check the Executive summary to obtain in principle approval.
 </li>
 <li>
 Collect all Legal, Financial and Technical documents sufficient for conducting a proper Due Diligence on the targeted client.
 </li>
 <li>
 Follow up with Credit Analysis &amp; Underwriting Department until complete revision and the issuance of Risk Recommendation.
 </li>
 <li>
 Follow up the implementation of the CPM (Credit Proposal Memos) till the assets are booked including fulfillment of all requested documents.
 </li>
 <li>
 Ensure the marketability of all ALEXBANK&rsquo;s products &amp; services including Loans/Contingent Business as well as Retail Products.
 </li>
 <li>
 Attend calls to the existing clients on quarterly basis.
 </li>
 <li>
 Conduct regular accounts follow up assisted by periodical reports prepared by credit officers, analysts and/or assistants to avoid the manifestation of past dues, excesses and the breach of terms and conditions of approved facilities.
 </li>
 <li>
 Check Credit Proposal Memos and ensuring that they are designed with the appropriate facility package and to ensure all credit risks are addressed in the CPM (Credit Proposal Memos).
 </li>
 <li>
 Check interim reviews regarding contracts financing, special transactions and amendments in facility&rsquo;s original Terms and Conditions.
 </li>
 <li>
 Address any deviation of approved package or any risks emerged before conducting the regular annual review.
 </li>
 <li>
 Ensure that ALEXBANK is well positioned with each client in terms of competitive facility structure and offering all range of services.
 </li>
 <li>
 Ensure that when originally designing the facility package and upon annual reviewal that terms &amp; conditions provided to clients are in compliance with ALEXBANK's credit policy, strategy guidelines as well as CBE regulations.
 </li>
 <li>
 Review reports required by Division / Department Heads.
 </li>
 <li>
 Review Internal Outgoing Memos, Letters addressed to Corporate Clients, Financial and Legal Institutions.
 </li>
 <li>
 Ensure that the Annual Reviews are submitted on time and does not exceed the identified expiry threshold (as per the yearly agreed % ) and to ensure that the proposals are completed
 </li>
 </ul>
 
 
 
 
 
 Qualifications:-
 
 
 <ul>
 <li>
 5-10 Years of Experience
 </li>
 <li>
 Credit Certified.
 </li>
 <li>
 Client's care focused, solution oriented, Excellent communication and negotiation skills, sense of dialogue, ability to relate to people at all levels
 </li>
 <li>
 Excellent knowledge of payments and liquidity management corporate practices
 </li>
 <li>
 Excellent knowledge of the bank's procedures in account management and payment services
 </li>
 <li>
 Excellent knowledge of Projects management
 </li>
 <li>
 Marketing skills
 </li>
 <li>
 Analytical skills, able to offer tailored solutions
 </li>
 </ul>
 
 
</div>

Corporate Senior Relationship Manager / Corporate Relationship Manager

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