administrative & operations coordinator Jobs in Istanbul

administrative & operations coordinator

administrative and financial affairs assistant Jobs in Istanbul

administrative and financial affairs assistant

administrative manager

ceo executive office – specialist Jobs in Istanbul

ceo executive office – specialist

executive assistant

administrative affairs executive

Gizli

<div>
 
 We are seeking a highly organized and proactive
 
 Administrative Affairs Executive
 
 who will effectively manage the administrative and operational processes of our sports facility and work closely with senior management.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Coordinating cleaning teams and related service operations
 </li>
 <li>
 Planning and coordinating executive-level meetings, events, and travel arrangements
 </li>
 <li>
 Preparing agendas, reports, presentations, and meeting minutes for management meetings
 </li>
 <li>
 Managing the senior management&rsquo;s email and written correspondence, including providing necessary responses
 </li>
 <li>
 Ensuring effective communication and coordination between senior management, facility teams, internal departments, and external stakeholders
 </li>
 <li>
 Managing urgent schedule changes and processes requiring intensive time management in an efficient and timely manner
 </li>
 <li>
 Preparing regular reports related to facility operations and management
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Minimum 5 years of experience in administrative affairs, office management, or executive assistant roles
 </li>
 <li>
 Bachelor&rsquo;s degree from a relevant field
 </li>
 <li>
 Advanced proficiency in both written and spoken English
 </li>
 <li>
 Strong planning, organizational, and prioritization skills
 </li>
 <li>
 Excellent communication skills with strong representation abilities
 </li>
 <li>
 Strong analytical thinking and problem-solving skills
 </li>
 <li>
 High level of confidentiality, responsibility, and professional integrity
 </li>
 <li>
 Ability to adapt to a fast-paced and dynamic work environment
 </li>
 <li>
 Proactive, results-oriented, and a strong team player
 </li>
 </ul>
 
 
</div>

Administrative Affairs Executive

IMPETUS EXECUTIVE

<div>
 
 We are looking for a proactive and experienced
 
 Administrative Affairs Manager
 
 to oversee all general services and office operations within our holding structure. Reporting directly to the CFO, this role will ensure the smooth functioning of administrative processes, facility services, vendor management, and workplace efficiency across our group headquarters and relevant subsidiaries.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Manage and supervise all administrative operations including office management, facility services, reception, security, cleaning, catering, and logistics,
 </li>
 <li>
 Ensure proper functioning and maintenance of office infrastructure and building services,
 </li>
 <li>
 Oversee vendor management, service contracts, and procurement processes related to administrative needs,
 </li>
 <li>
 Support executive management with protocol services, meeting arrangements, and company-wide coordination efforts,
 </li>
 <li>
 Lead cost control and budget planning for general administrative expenses,
 </li>
 <li>
 Ensure compliance with local regulations, health &amp; safety standards, and internal company policies,
 </li>
 <li>
 Coordinate with HR, Finance, and IT departments to ensure crossfunctional operational efficiency,
 </li>
 <li>
 Manage office renovation, relocation, and workplace improvement projects as needed,
 </li>
 <li>
 Act as the main point of contact for outsourced service providers and corporate building management.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facility Management, or a related field,
 </li>
 <li>
 Minimum 7&ndash;10 years of experience in administrative affairs or office management, preferably in a holding, multinational, or corporate environment,
 </li>
 <li>
 Strong understanding of general services, procurement, contract management, and workplace operations,
 </li>
 <li>
 Experience managing third-party vendors and service providers,
 </li>
 <li>
 Good knowledge of local legal requirements and occupational health &amp; safety standards,
 </li>
 <li>
 Excellent organizational, negotiation, and communication skills,
 </li>
 <li>
 Proficiency in MS Office applications and administrative systems,
 </li>
 <li>
 Fluency in English (written and spoken),
 </li>
 <li>
 Strong sense of ownership, service mindset, and attention to detail.
 </li>
 </ul>
 
 
</div>

Administrative Manager

Fiberhome Turkey Branch

Logistics &amp; warehousing: Introduce and liaise with logistics providers, follow up on customs clearance and deliveries, maintain logistics documents and reconcile expense claims.Administrative affairs: Manage office/dormitory/vehicle leases and maintenance, procure office supplies, register and maintain fixed assets, handle visitor reception, and ensure normal office operations.Visa &amp; foreign affairs: Assist/guide employees in handling Turkish visas, invitation letters, work permits, etc.Compliance &amp; records: Manage contracts, company seals, authorizations/certifications and administrative records.HR support: Post job openings; handle onboarding/offboarding, employment contracts and attendance; assist with payroll reconciliation; liaise with HQ HR/Finance/Logistics departments.Finance liaison: Reconcile and submit payment requests for salaries, rent and lease fees, utilities/internet/parking and other routine expenses, and accounting service fees.External liaison: Coordinate with accounting firms, banks and government agencies (tax office, trade registry, immigration, etc.) to support compliant operations.Corporate culture: Assist in planning and organizing company events and team-building activities.Other: Complete other administrative/operations tasks assigned by supervisors.Job Type: Full-timePay: 40,000.00TRY - 50,000.00TRY per month

Administrative and Financial Affairs Assistant

SEGULA Technologies

<div>
 
 Company Description
 
 
 
 SEGULA Technologies is a globally leading engineering group with a presence in 30 countries, 140 locations, and a workforce of 12,000 employees. With 50 years of accumulated experience, the company is engaged in projects across various sectors, including Automotive, Defense, Aerospace, Rail Systems, and the Energy industry.
 
 
 
 Job Description
 
 
 
 The
 
 Business Development Manager
 
 position primarily covers engineering, software, systems, infrastructure, and digital transformation projects carried out within the field of
 
 Information Technology (IT)
 
 . Within this scope, customer needs analysis, resource planning, proposal preparation, and recruitment processes will be conducted.
 
 
 <ul>
 <li>
 Analyze the engineering and technical needs of existing customers,
 </li>
 <li>
 Identify the required personnel and other resources to meet these needs,
 </li>
 <li>
 Support assessment, evaluation, and recruitment processes in line with the required human resources,
 </li>
 <li>
 Work in close coordination with technical teams, Human Resources, and Administrative Affairs departments throughout these processes,
 </li>
 <li>
 Manage proposal processes as well as customer and personnel relationships,
 </li>
 <li>
 Ensure the continuation and development of existing and new business activities in line with company objectives, including the management of personnel and customer relationships,
 </li>
 <li>
 Take an active role in the corporate branding process,
 </li>
 <li>
 Report customer needs, resource requirements, proposals, and recruitment processes related to both existing and new customers to senior management.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree from an Engineering faculty,
 </li>
 <li>
 Preferably experienced in business development, sales, project management or similar roles within Information Technology (IT)&ndash;driven engineering, software, systems, infrastructure or digital transformation projects,
 </li>
 <li>
 Knowledgeable and experienced in customer needs analysis, resource planning, proposal preparation and contract management processes,
 </li>
 <li>
 Able to contribute to workforce planning, assessment and recruitment processes in line with IT competencies,
 </li>
 <li>
 Strong communication and organizational skills, with the ability to work in coordination with technical teams, Human Resources and Administrative Affairs departments,
 </li>
 <li>
 Experienced in customer relationship management, stakeholder communication and negotiation processes,
 </li>
 <li>
 Possessing strong analytical thinking skills, with proficiency in reporting and presenting to senior management,
 </li>
 <li>
 Capable of identifying new business opportunities and developing existing customer portfolios in line with company objectives,
 </li>
 <li>
 Willing to take an active role in corporate branding and company representation,
 </li>
 <li>
 Preferably with advanced level of English proficiency,
 </li>
 <li>
 No travel restrictions and able to adapt to a dynamic working environment.
 </li>
 </ul>
</div>

Business Development Manager

<div>Company Description 
SEGULA Technologies is a globally leading engineering group with a presence in 30 countries, 140 locations, and a workforce of 12,000 employees. With 50 years of accumulated experience, the company is engaged in projects across various sectors, including Automotive, Defense, Aerospace, Rail Systems, and the Energy industry. 
Job Description 
The Business Development Manager position primarily covers engineering, software, systems, infrastructure, and digital transformation projects carried out within the field of Information Technology (IT). Within this scope, customer needs analysis, resource planning, proposal preparation, and recruitment processes will be conducted.<ul><li>
Analyze the engineering and technical needs of existing customers,</li><li>
Identify the required personnel and other resources to meet these needs,</li><li>
Support assessment, evaluation, and recruitment processes in line with the required human resources,</li><li>
Work in close coordination with technical teams, Human Resources, and Administrative Affairs departments throughout these processes,</li><li>
Manage proposal processes as well as customer and personnel relationships,</li><li>
Ensure the continuation and development of existing and new business activities in line with company objectives, including the management of personnel and customer relationships,</li><li>
Take an active role in the corporate branding process,</li><li>
Report customer needs, resource requirements, proposals, and recruitment processes related to both existing and new customers to senior management.</li></ul> 
Qualifications<ul><li> 
Bachelor&rsquo;s degree from an Engineering faculty,</li><li>
Preferably experienced in business development, sales, project management or similar roles within Information Technology (IT)&ndash;driven engineering, software, systems, infrastructure or digital transformation projects,</li><li>
Knowledgeable and experienced in customer needs analysis, resource planning, proposal preparation and contract management processes,</li><li>
Able to contribute to workforce planning, assessment and recruitment processes in line with IT competencies,</li><li>
Strong communication and organizational skills, with the ability to work in coordination with technical teams, Human Resources and Administrative Affairs departments,</li><li>
Experienced in customer relationship management, stakeholder communication and negotiation processes,</li><li>
Possessing strong analytical thinking skills, with proficiency in reporting and presenting to senior management,</li><li>
Capable of identifying new business opportunities and developing existing customer portfolios in line with company objectives,</li><li>
Willing to take an active role in corporate branding and company representation,</li><li>
Preferably with advanced level of English proficiency,</li><li>
No travel restrictions and able to adapt to a dynamic working environment.</li></ul></div>

<div>DHL Freight is under Deutsche Post DHL Group. We are a global company with a unique portfolio. Having the expertise in road transportation, in more than 40 countries and 13.000 employees It is a big operation.
Freight Turkey is being operated in 7 cities with more than 150 employees. We are delivering more than 1.5 millions of tons yearly.
We are looking for an enthusiastic and hard-working team member for this huge organization. The role is located in Manisa.
Being responsible of organizing entire logistics process of the administrative affairs 
Job Description:<div>
<div><div><div><ul><li>Manage company purchasing processes in line with internal procedures and obtain required approvals.</li>
<li>Ensure cooperation with reliable and qualified suppliers.</li>
<li>Maintain accurate records and archives of all purchasing documents.</li>
<li>Coordinate staff transportation and ensure smooth shuttle operations.</li>
<li>Handle maintenance, repair, and technical support needs within the company.</li>
<li>Prepare and archive vehicle assignment records.</li>
<li>Manage the procurement of office supplies and consumables.</li>
<li>Follow up purchasing and procedural processes in compliance with Occupational Health and Safety (OHS) regulations</li>
<li>Perform assigned tasks accurately and on time as directed by management.</li>
<li>Monitor supplier invoices and ensure timely reconciliations</li>
 </ul></div></div> 
</div></div>Qualifications &amp; Key Requirements<ul><li> Bachelor&rsquo;s Degree</li><li> Fluent English in verbal and written</li><li> 2-3 years of experience in similar position.</li><li> Good communication, analytical, problem solving skills.</li><li> Result oriented, achiever, analytical</li><li> Negotiation skills</li><li> Basic knowledge of accounting principles</li></ul>
<div></div><div>WHAT IS NEXT:</div><div></div><div>
APPLY US! Attach your CV with a short self explanatory document including your dreams about your future and career aspirations.</div><div></div><div>
LOCATION: İSTANBUL</div><div></div><div>
https://www.dhl.com/content/dam/dhl/local/tr/core/documents/pdf/tr-core-legal-peronal-data-protection-freight-tr.pdf</div><div></div><div>
#LI-Freight</div></div>

PROCUREMENT AND ADMINISTRATION SUPPORT SPECIALIST

DHL Freight

<div>
 DHL Freight is under Deutsche Post DHL Group. We are a global company with a unique portfolio. Having the expertise in road transportation, in more than 40 countries and 13.000 employees It is a big operation.
 
 
 Freight Turkey is being operated in 7 cities with more than 150 employees. We are delivering more than 1.5 millions of tons yearly.
 
 
 We are looking for an enthusiastic and hard-working team member for this huge organization. The role is located in Manisa.
 
 
 Being responsible of organizing entire logistics process of the administrative affairs
 
 
 
 Job Description:
 
 
 
 
 <ul>
 <li>
 Manage company purchasing processes in line with internal procedures and obtain required approvals.
 </li>
 <li>
 Ensure cooperation with reliable and qualified suppliers.
 </li>
 <li>
 Maintain accurate records and archives of all purchasing documents.
 </li>
 <li>
 Coordinate staff transportation and ensure smooth shuttle operations.
 </li>
 <li>
 Handle maintenance, repair, and technical support needs within the company.
 </li>
 <li>
 Prepare and archive vehicle assignment records.
 </li>
 <li>
 Manage the procurement of office supplies and consumables.
 </li>
 <li>
 Follow up purchasing and procedural processes in compliance with Occupational Health and Safety (OHS) regulations
 </li>
 <li>
 Perform assigned tasks accurately and on time as directed by management.
 </li>
 <li>
 Monitor supplier invoices and ensure timely reconciliations
 
 
 
 </li>
 </ul>
 
 Qualifications &amp; Key Requirements
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree
 </li>
 <li>
 Fluent English in verbal and written
 </li>
 <li>
 2-3 years of experience in similar position.
 </li>
 <li>
 Good communication, analytical, problem solving skills.
 </li>
 <li>
 Result oriented, achiever, analytical
 </li>
 <li>
 Negotiation skills
 </li>
 <li>
 Basic knowledge of accounting principles
 
 
 
 </li>
 </ul>
 
 WHAT IS NEXT:
 
 
 
 
 APPLY US!
 
 Attach your CV with a short self explanatory document including your dreams about your future and career aspirations.
 
 
 
 LOCATION:
 
 &Idot;STANBUL
 
 
 
 
 https://www.dhl.com/content/dam/dhl/local/tr/core/documents/pdf/tr-core-legal-peronal-data-protection-freight-tr.pdf
 
 
 
 
</div>

Explore 164+ Administrative affairs executive in Istanbul this January. Find roles across top companies and apply now to boost your career.

164 administrative affairs executive jobs IN Istanbul

Administrative Affairs Executive

Administrative Manager

Administrative and Financial Affairs Assistant

Business Development Manager

Business Development Manager

PROCUREMENT AND ADMINISTRATION SUPPORT SPECIALIST

PROCUREMENT AND ADMINISTRATION SUPPORT SPECIALIST