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administrative assistant ii, executive support, data reporting, project management Jobs in Chicago

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administrative assistant ii executive support data reporting project management

CNA Insurance

<div>You have a clear vision of where your career can go. And we have the leadership to help you get there. At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential.
JOB DESCRIPTION:<ul><li>This role is open to any US CNA office</li></ul><div>
We are seeking an experienced Administrative Assistant II to provide proactive, high-quality administrative and operational support to leaders within our Commercial Underwriting organization. This role helps leaders operate efficiently by managing complex logistics, preparing data-driven materials, and serving as a trusted partner across teams. 
 
The ideal candidate is highly organized, detail oriented, adaptable, and comfortable working in a fast paced, collaborative environment while handling sensitive and confidential information with discretion. 
 
Qualified candidates should have intermediate skills in the Microsoft Office Suite, including PowerPoint and Excel, plus experience using AI tools (such as Copilot or similar). Familiarity with data analysis and reporting tools (such as Looker and Power BI) is helpful, along with the ability to thrive in an agile learning environment. 
 
Key Responsibilities 
Administrative &amp; Executive Support 
<ul><li>Provide proactive administrative and logistical support that enables leaders to focus on strategic priorities.</li><li>Manage complex calendars, meeting logistics, and scheduling; anticipate conflicts and resolve issues independently.</li><li>Coordinate end-to-end travel arrangements and process expense reports accurately and on time.</li><li>Draft, prepare, and distribute professional correspondence, reports, presentations, and meeting materials.</li><li>Prepare large datasets, reports, and presentation materials for senior leadership and internal or external meetings.</li><li>Maintain organized electronic files, SharePoint sites, and databases with strong version control and file hygiene.</li><li>Handle sensitive and confidential information with a high level of discretion and professionalism.</li></ul>
Business &amp; Broker Support 
<ul><li>Provide timely and accurate support related to broker and agency activities, as applicable.</li><li>Update and maintain business opportunities, relationships, and reporting in Salesforce and other internal systems.</li><li>Partner with internal teams to support onboarding, changes, and agency needs.</li><li>Gather data and prepare analyses, reports, and presentations to support business unit priorities.</li></ul>
Customer Service &amp; Partnership 
<ul><li>Serve as a reliable point of contact for leaders and internal partners, responding promptly and professionally.</li><li>Apply sound judgment and initiative to identify solutions and escalate complex issues appropriately.</li><li>Adapt effectively to changing priorities while maintaining a high standard of service and accuracy.</li></ul>
Office &amp; Project Support 
<ul><li>Assist with special projects as needed, with quality, accuracy, and timely execution.</li><li>Ensure final deliverables are complete, meet quality standards, and achieve intended outcomes.</li><li>Coordinate meetings, events, and team activities as needed.</li><li>May serve as a facilities and office liaison, including supply management, equipment coordination, and vendor support.</li><li>Process invoices, accounts payable activities, and other operational requests as required.</li></ul>
 
Qualifications 
Education &amp; Experience 
<ul><li>Some college coursework preferred (Business, Accounting, Marketing, or related field).</li><li>Typically 4+ years of administrative experience, preferably supporting leaders or teams in a professional services or corporate environment.</li></ul>
Skills &amp; Capabilities 
<ul><li>Strong written and verbal communication skills with professional judgment and tone.</li><li>Excellent organizational skills with the ability to manage multiple priorities and deadlines.</li><li>Strong interpersonal skills with the ability to collaborate effectively across levels and functions.</li><li>Ability to work independently, anticipate needs, and resolve issues proactively.</li><li>Intermediate proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel); strong PowerPoint and Excel skills preferred.</li><li>Experience using AI productivity tools (e.g., Copilot or similar) and comfort learning new technologies.</li><li>Familiarity with data analysis or reporting tools (e.g., Power BI, Looker) is a plus.</li></ul></div>
#LI-SM1
#LI-HYBRID
In certain jurisdictions, CNA is legally required to include a reasonable estimate of the compensation for this role. In District of Columbia, California, Colorado, Connecticut, Illinois, Maryland, Massachusetts, New York and Washington, the national base pay range for this job level is $35,000 to $65,000 annually. Salary determinations are based on various factors, including but not limited to, relevant work experience, skills, certifications and location. CNA offers a comprehensive and competitive benefits package to help our employees &ndash; and their family members &ndash; achieve their physical, financial, emotional and social wellbeing goals. For a detailed look at CNA&rsquo;s benefits, please visit cnabenefits.com.
CNA is committed to providing reasonable accommodations to qualified individuals with disabilities in the recruitment process. To request an accommodation, please contact leaveadministration@cna.com.</div>

Administrative Assistant II, Executive Support, Data Reporting, Project Management

Releady

<div><div>OVERVIEW</div><div>
We are seeking an experienced Senior Administrative Assistant to provide high-level administrative, operational, and executive support within Investment &amp; Corporate Banking. This role is responsible for ensuring seamless day-to-day business operations by supporting executives and senior leaders through calendar management, meeting coordination, event planning, expense management, travel arrangements, reporting, and operational administration.

The successful candidate will act as a key partner across a large and collaborative business group, helping maintain operational continuity during periods of transition, absence, or increased workload. This position requires a highly organized, proactive, and detail-oriented professional who thrives in fast-paced corporate environments and is comfortable managing multiple priorities while maintaining a high level of professionalism and discretion.

Location: Chicago, IL (Hybrid &ndash; 4 days in office) 
 
Contract Length: 12 Months (Extension or FTE Conversion Possible) 
 
Hours: 8:30 AM&ndash;5:00 PM CST</div><div>
</div>
<div>Pay: W2: $28.5/h
</div><div></div><div>RESPONSIBILITIES</div><div>
</div><ul><li>Provide specialized administrative and operational support to executives, senior managers, and business teams within a large and diverse department.
</li><li>Manage complex calendars, schedule meetings, coordinate conference rooms, and arrange meeting logistics to support efficient operations.
</li><li>Coordinate and support department events, workshops, training sessions, and stakeholder meetings.
</li><li>Prepare, edit, and distribute professional communications, presentations, reports, policies, and correspondence.
</li><li>Track metrics, milestones, budgets, invoices, expense claims, and reporting activities to support business operations and strategic initiatives.
</li><li>Process invoices and expense reports in accordance with established processes, vendor agreements, and control standards.
</li><li>Coordinate travel arrangements including flights, accommodations, itineraries, and related logistics.
</li><li>Maintain organized filing systems and ensure operational documents and records are accurate, accessible, and up to date.
</li><li>Support onboarding, office moves, seating arrangements, contractor coordination, and other facilities-related activities while minimizing business disruption.
</li><li>Maintain office supply inventory and coordinate purchasing activities as required.
</li><li>Coordinate staff scheduling, vacation tracking, training registrations, and related administrative functions.
</li><li>Analyze operational issues, identify process improvement opportunities, and recommend solutions to improve efficiency and effectiveness.
</li><li>Collaborate with internal stakeholders and external vendors to support business objectives and deliverables.
</li><li>Provide coaching and guidance to junior administrative assistants as needed.
</li><li>Ensure adherence to operational procedures, internal controls, risk management frameworks, and applicable policies and regulations.
</li><li>Handle escalations, prioritize competing requests, and complete complex administrative tasks with accuracy and professionalism.
</li></ul><div></div><div>QUALIFICATIONS</div><div><ul><li>
3&ndash;5+ years of experience in an administrative, executive support, or professional support function within a corporate environment.
</li><li>Proven experience supporting senior leaders, executives, or large business teams in fast-paced organizations.
</li><li>Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
</li><li>Excellent written and verbal communication skills with strong attention to detail and professionalism.
</li><li>Demonstrated analytical and problem-solving capabilities with the ability to independently manage issues and determine next steps.
</li><li>Strong collaboration and stakeholder management skills across cross-functional teams.
</li><li>Experience coordinating meetings, travel, events, budgets, invoices, and expense management activities.
</li><li>Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
</li><li>Proficiency with Microsoft Office Suite including Outlook, Excel, Word, PowerPoint, and Teams.
</li><li>Strong administrative coordination skills including scheduling, documentation management, and operational support.
</li>
</ul>Preferred

<ul><li>Experience supporting teams within financial services, banking, or large enterprise environments.
</li><li>Prior experience working in hybrid office environments with facilities or workplace coordination responsibilities.
</li><li>Experience mentoring or supporting junior administrative staff.
</li><li>Relevant post-secondary education in Business Administration, Office Administration, or related discipline considered an asset.
</li></ul></div><div></div><div>EDUCATION
<ul><li>Post-secondary education in Business Administration, Office Administration, or a related field preferre
</li></ul></div><div>We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other non-merit factor. We are committed to creating a diverse and inclusive environment for all employees.</div></div>

Administrative Assistant

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Part-Time Administrative Assistant

American Osteopathic Association

<div>THIS IS A HYBRID POSITION REQUIRING 2 DAYS PER WEEK (TUESDAY AND WEDNESDAY) EACH WEEK IN-PERSON AT OUR OFFICE LOCATED IN THE STREETERVILLE/MAG MILE AREA OF DOWNTOWN CHICAGO, IL.
JOB SUMMARY:
The Corporate Communications Specialist strengthens the organization&rsquo;s reputation by delivering modern, integrated communications across internal and external channels. This role develops high-quality written content, provides proactive earned media support, and collaborates closely with social media and integrated marketing teams to ensure messaging is aligned across platforms. This person also supports issues and crisis communications readiness and uses measurement, analytics, GenAI tools, and disciplined project management to enhance the speed, quality, and impact of communications. By unifying corporate messaging across media, social, digital, and campaign channels and maintaining preparedness for issues and crisis situations, the Specialist helps protect and elevate the organization&rsquo;s credibility with members, partners, policymakers, employees, and the public.
IMPACT OF THE ROLE:
Success in this role is measured by delivering stronger corporate reputation and trust; consistent, timely, quality and aligned messaging; greater share of voice and positive sentiment; and clear, data-driven evidence of communications effectiveness.
ESSENTIAL FUNCTIONS:
Corporate Communications &amp; Reputation Support
<ul><li>Execute corporate communications initiatives that reinforce the institutional narrative and reputation.</li>
<li>Draft clear, audience-appropriate messaging aligned to organizational priorities and leadership voice.</li>
<li>Maintain readiness materials and help coordinate rapid responses.</li>
<li>Support issues and crisis scenarios, track emerging risks, and escalate appropriately.</li>
</ul>
Proactive Earned Media &amp; Media Relations
<ul><li>Draft press releases, media pitches, talking points, statements, and backgrounders.</li>
<li>Support proactive media outreach and media list management; monitor coverage opportunities.</li>
<li>Contribute to responsive media coordination, including Q&amp;A, clarifications, and follow-ups.</li>
</ul>
Internal &amp; Executive Communications
<ul><li>Draft internal announcements, leadership messages, staff updates, and executive remarks.</li>
<li>Prepare briefing materials and message frameworks to support executive visibility and alignment.</li>
<li>Maintain internal and external communications-related web content.</li>
</ul>
Team Collaboration
<ul><li>Partner with the content creator and social media teams to translate corporate messaging into channel-appropriate content.</li>
<li>Collaborate with integrated marketing to align communications with campaigns and brand strategy.</li>
<li>Contribute messaging and content to ensure cohesive audience journeys across channels.</li>
</ul>
Measurement, Analytics &amp; Reporting
<ul><li>Track KPIs such as reach, engagement, sentiment, and media outcomes.</li>
<li>Prepare concise reporting for leadership with data-driven recommendations.</li>
</ul>
Project Management &amp; Workflow Execution
<ul><li>Manage multiple projects and deadlines with disciplined planning.</li>
<li>Use project management platforms such as Asana to coordinate timelines and approvals.</li>
<li>Maintain organized documentation and ensure high-quality delivery.</li>
</ul>
GenAI Tools &amp; Emerging Technologies
<ul><li>Use GenAI platforms to support drafting, ideation, and efficiencies.</li>
<li>Ensure AI-generated content meets accuracy, tone, and brand standards.</li>
</ul>
MINIMUM QUALIFICATIONS AND EXPERIENCE
Special Skills:
<ul><li>Exceptional writing and editing skills with the ability to translate complex topics into clear messages.</li>
<li>Proficiency in media relations fundamentals and reputation-focused messaging.</li>
<li>Strong project management skills; fluency with Asana or similar platforms.</li>
<li>Working knowledge of GenAI tools and content quality controls.</li>
<li>Digital communications fluency in social, LLMs and application multimedia.</li>
<li>Ability to analyze communications data and report insights using platforms such as Sprout Social, Meltwater, Muck Rack, etc.</li>
<li>Collaborative, detail-oriented, and able to maintain confidentiality.</li>
</ul>
Education:
<ul><li>Bachelor&rsquo;s degree in Communications, Public Relations, Journalism, Marketing, or related fields.</li>
</ul>
Licensure or Certification:
<ul><li>N/A</li>
</ul>
Experience:
<ul><li>3 &ndash; 5 years' experience in corporate communications, digital marketing and/or public relations.</li>
</ul>
WORKING ENVIRONMENT:
Physical:
<ul><li>This role involves prolonged sitting, repetitive computer use, and screen time.</li>
<li>Ability to operate office equipment.</li>
<li>Ability to lift up to 25 lbs.</li>
</ul>
ENVIRONMENT:
<ul><li>Regular office environment.</li>
<li>This is a hybrid position requiring physical presence in the office for a minimum of two days per week (Tuesday and Wednesday).</li>
</ul>
Salary Range: $60,000.00 - $65,000.00 Annually
The AOA offers the following benefits:
<ul><li>Medical</li>
<li>Dental</li>
<li>Vision</li>
<li>Life and AD&amp;D</li>
<li>Long and Short-term Disability</li>
<li>FSA/HSA</li>
<li>Commuter Benefits</li>
<li>401(k) with match</li>
</ul>
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
American Osteopathic Association is unable to sponsor work visas at this time.</div>

Corporate Communications Specialist

Mission Staffing

<div>
 
 Our client, a large international investment bank in Chicago, IL is looking for an Executive Assistant to support one of the bank's investment teams. Responsibilities include coordinating internal and external business meetings, screening incoming phone calls, booking travel arrangements, and handling light accounting work such as filing and reporting expenses. The ideal candidate will come with at least five years' experience as an Assistant for an investment team at a financial services firm, exceptional communication and time management skills, and the ability to manage a rapidly changing schedule.
 
 
 Responsibilities Include:
 
 <ul>
 <li>
 Managing an investment team's calendars, booking travel arrangements, and maintaining travel itinerary
 </li>
 <li>
 Screening and directing incoming phone calls
 </li>
 <li>
 Coordinating and managing internal meetings
 </li>
 <li>
 Assisting with expense filing, management, and reimbursement
 </li>
 </ul>
 
 Requirements:
 
 <ul>
 <li>
 5+ years' experience as an Assistant for a team of executive professionals, preferably within financial services
 </li>
 <li>
 Exceptional written and verbal communication skills
 </li>
 <li>
 Resourceful, analytical, and critical thinking skills
 </li>
 </ul>
</div>

Executive Assistant

Sargent & Lundy

<div>Description:

Sargent &amp; Lundy is a leading consulting engineering firm specializing in the power and energy sectors. Since 1891, we have provided comprehensive engineering, design, and consulting services for both traditional and renewable power generation, grid modernization, nuclear power, and beyond. Our mission is to help clients achieve their energy goals effectively by leveraging advanced technologies and adopting sustainable practices.
We are seeking an Asana Product Owner to join our Technology Business Operations team. This individual will serve as the primary owner of the Asana platform &mdash; responsible for its configuration, governance, optimization, and strategic evolution to support IT demand management, portfolio visibility, and Agile delivery across the CTO organization.<div>
We are looking for someone who combines deep Asana platform expertise with strong governance instincts. The ideal candidate brings hands-on experience designing workspace structures, enforcing data standards, building reporting frameworks, and driving adoption at scale.</div><div>
This role requires someone who will champion platform integrity and governance while remaining collaborative and responsive to the diverse needs of project teams, business relationship managers, and senior leadership.</div><h2 class="jobSectionHeader">
Key Responsibilities</h2><h3 class="jobSectionHeader">
Platform Administration &amp; Configuration</h3><ul><li>
Own the end-to-end administration of the Asana Enterprise workspace, including workspace settings, teams, projects, portfolios, and user access management.</li><li>
Design, build, and maintain standardized project templates, custom fields, workflows, rules, and forms that align with IT demand management and Agile delivery processes.</li><li>
Manage user provisioning and deprovisioning in coordination with Microsoft Entra ID and enterprise identity management policies; enforce role-based access controls across the workspace.</li><li>
Configure and optimize Asana integrations with adjacent platforms (e.g., Microsoft 365, Power BI, Azure DevOps, Glean, ServiceNow) to support seamless data flow and reporting.</li><li>
Monitor platform performance, API usage, and license utilization; manage Asana vendor relationship, feature requests, and support escalations.</li></ul><h3 class="jobSectionHeader">
Governance Framework &amp; Data Integrity</h3><ul><li>
Develop, document, and enforce an Asana governance framework, inclusive of naming conventions, custom field standards, project structure guidelines, data entry requirements, and lifecycle management policies.</li><li>
Establish and maintain data quality standards across the workspace; implement automated rules and validation checks to ensure completeness and consistency of task data (e.g., due dates, assignees, story points, planned effort, status fields).</li><li>
Define and enforce change control procedures for workspace-level configuration changes, including custom field creation, workflow modifications, and template updates.</li><li>
Conduct periodic audits of workspace data quality, project hygiene, and governance compliance; produce actionable reports and remediation plans.</li><li>
Maintain an inventory of all active projects, portfolios, custom fields, and integrations; decommission unused or redundant assets to minimize workspace sprawl.</li></ul><h3 class="jobSectionHeader">
Portfolio Reporting &amp; Analytics</h3><ul><li>
Design and deliver portfolio-level reporting views, dashboards, and KPIs that provide leadership with clear visibility into project health, capacity, throughput, and delivery performance.</li><li>
Build and maintain advanced reporting using Asana&rsquo;s native capabilities and extend reporting through Power BI or similar tools when multi-dimensional analysis is required.</li><li>
Develop standardized status reporting templates and cadences that support steering committee reviews, executive briefings, and cross-functional coordination.</li><li>
Track and report on demand intake pipeline metrics ensuring end-to-end traceability across the portfolio, from idea submission through triage, prioritization, and delivery.</li></ul><h3 class="jobSectionHeader">
Stakeholder Enablement &amp; Adoption</h3><ul><li>
Serve as the primary point of contact for Asana-related questions, best practices, and platform support across the CTO organization.</li><li>
Develop and deliver training materials, user guides, onboarding resources, and enablement sessions for new and existing users, tailored to role-specific needs (project managers, team leads, business relationship managers, individual contributors).</li><li>
Drive platform adoption by identifying friction points, gathering user feedback, and continuously improving workflows, templates, and governance documentation.</li><li>
Partner with business relationship managers and AI Champions to ensure Asana structures support use-case intake, backlog management, and prioritization workflows across business groups.</li></ul><h3 class="jobSectionHeader">
Strategic Platform Ownership</h3><ul><li>
Define and communicate the Asana platform roadmap, align platform capabilities with evolving organizational needs, Agile maturity goals, and IT strategy.</li><li>
Evaluate new Asana features, API capabilities, and third-party integrations; recommend and implement enhancements that improve efficiency, governance, or reporting.</li><li>
Collaborate with Enterprise Architecture and Information Security teams to ensure platform configurations comply with enterprise security standards, data residency requirements, and access management policies.</li><li>
Contribute to broader Technology Business Operations initiatives, including demand management process improvement, capacity planning, and tooling strategy.</li></ul><div></div> 
This position offers the flexibility of a hybrid schedule with the expectation of 3 days per week in our Chicago, IL office, and 2 days remote from home.
Qualifications:
<h2 class="jobSectionHeader">Required Qualifications</h2><ul><li>
Bachelor&rsquo;s degree in Information Technology, Business Administration, Project Management, or a related field (or equivalent professional experience).</li><li>
3+ years of hands-on experience administering Asana at an Enterprise or Business tier, including workspace configuration, custom fields, templates, rules, workflows, and portfolio management.</li><li>
Demonstrated experience developing, documenting, and enforcing governance frameworks for a work management or PPM platform &mdash; including data standards, naming conventions, access controls, and change management procedures.</li><li>
Strong proficiency in building Asana dashboards, reports, and portfolio views; experience extending Asana reporting through Power BI or similar analytics tools.</li><li>
Working knowledge of API integrations and automation capabilities within Asana; ability to configure and troubleshoot integrations with enterprise systems (e.g., Microsoft 365, Azure DevOps, ServiceNow).</li><li>
Solid understanding of Agile methodologies (Scrum, Kanban, or hybrid) and how work management platforms support Agile ceremonies, sprint tracking, and backlog management.</li><li>
Experience managing user access and identity in coordination with enterprise directory services (e.g., Microsoft Entra ID, Active Directory); understanding of role-based access control principles.</li><li>
Excellent written and verbal communication skills; ability to create clear governance documentation, training materials, and executive-level reports.</li><li>
Strong analytical skills with a data-driven approach to identifying quality issues, measuring adoption, and driving continuous improvement.</li><li>
Self-starter with a proactive mindset &mdash; someone who actively identifies data quality gaps, governance risks, and adoption barriers and drives solutions without requiring direction to do so.</li></ul><h2 class="jobSectionHeader">
Preferred Qualifications</h2><ul><li>
Asana Certified Administrator or Asana Solutions Architect certification.</li><li>
Experience managing Asana at scale (500+ users, multiple portfolios, complex custom field taxonomies).</li><li>
Experience with Asana&rsquo;s API, Asana Connect, or third-party integration platforms (e.g., Unito, Power Automate, Zapier) for workflow automation.</li><li>
Familiarity with IT demand management processes, including intake, triage, prioritization, and capacity planning workflows.</li><li>
Experience in the energy, engineering, utilities, or professional services industry.</li><li>
PMP, PMI-ACP, or CSM certification.</li><li>
Experience with data visualization and reporting tools (Power BI, Tableau, or similar).</li><li>
Familiarity with IT service management (ITSM) principles and tools (e.g., ServiceNow, Ivanti).</li></ul><h2 class="jobSectionHeader">
Key Attributes for Success</h2><ul><li>
Governance-Minded: Brings structure, standards, and accountability to platform management; instinctively builds guardrails that scale.</li><li>
Data Quality Obsessed: Treats incomplete or inconsistent data as a problem to solve, not a fact of life; builds systems and habits that prevent quality erosion.</li><li>
Ownership Mentality: Takes end-to-end responsibility for the platform &mdash; its configuration, its data, its users, and its outcomes.</li><li>
Curious &amp; Technical: Continuously explores Asana&rsquo;s evolving feature set, API capabilities, and integration opportunities to push the platform forward.</li><li>
Collaborative &amp; Influential: Builds trust across project teams, leadership, and cross-functional stakeholders; drives adoption through partnership, not mandates.</li><li>
Bias Toward Action: Moves things forward with urgency and purpose; doesn&rsquo;t let ambiguity or competing priorities stall progress.</li><li>
Clear Communicator: Translates technical platform concepts into practical guidance for end users and compelling narratives for leadership.</li></ul>
We do not sponsor employees for work authorization in the U.S. for this position. 

Award-Winning Benefits:

At Sargent &amp; Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.<div><div><div> 
Health &amp; Wellness</div><div> Financial Benefits</div><div> Work-Life Balance</div></div> 
<div><ul><li>
Health Plans: Medical, Dental, Vision</li><li>
Life &amp; Accident Insurance</li><li>
Disability Coverage</li><li>
Employee Assistance Program (EAP)</li><li>
Back-Up Daycare</li><li>
FSA &amp; HSA</li></ul><ul><li>
401(k)</li><li>
Pre-Tax Commuter Account</li><li>
Merit Scholarship Program</li><li>
Employee Discount Program</li><li>
Corporate Charitable Giving Program</li><li>
Tuition Assistance</li><li>
First Professional Licensure Bonus</li><li>
Employee Referral Bonus</li></ul><ul><li>
Paid Annual Personal/Sick Time (PST)</li><li>
Paid Vacation</li><li>
Paid Holidays</li><li>
Paid Parental Leave</li><li>
Paid Bereavement Leave</li><li>
Flexible Work Arrangements</li></ul></div> 
</div>
Compensation Range: $69,657 - $106,421 Transparency Statement: Sargent &amp; Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus. Awards &amp; Recognition:
<div></div>
Equal Opportunity:
<div>
Sargent &amp; Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.</div></div>

Asana Product Owner

Wilson Elser

<div>
 
 
 Wilson Elser
 
 is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal&rsquo;s survey of the nation&rsquo;s largest law firms.&nbsp;
 
 
 
 
 Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.&nbsp; If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our
 
 Administrative Assistant
 
 position.
 
 
 
 
 This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.&nbsp;&nbsp;
 
 
 
 
 
 
 The Position
 
 
 
 
 Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.&nbsp;
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
 </li>
 <li>
 Collaborates on projects focused on client interfacing, document management, data entry, and data management
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 <li>
 Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
 </li>
 <li>
 Provides clerical or administrative legal services support as requested
 </li>
 </ul>
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or equivalent professional experience
 </li>
 <li>
 Minimum of 1-2 years of experience in a law firm setting
 </li>
 <li>
 Familiarity with Document Management Systems
 </li>
 <li>
 Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
 </li>
 <li>
 Experience with data entry or data management
 </li>
 <li>
 Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
 </li>
 <li>
 Familiarity with web-based collaborative tools and work management software a plus
 </li>
 <li>
 Experience with team messaging and instant messaging platforms a plus
 </li>
 <li>
 Experience with email and calendar management, meeting coordination, and direct client interaction
 </li>
 <li>
 Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
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 Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
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 Excellent written, verbal and interpersonal communication skills
 </li>
 <li>
 Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
 </li>
 <li>
 Demonstrated professionalism in all client and internal communication
 </li>
 </ul>
 
 A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.&nbsp; This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.&nbsp;
 
 
 Salary Range: : $60,000 USD - $70,000 USD
 
 
 
 Why Should You Apply?&nbsp;
 
 
 <ul>
 <li>
 
 
 Benefits:
 
 &nbsp;Outstanding benefits package, including 401k match and generous PTO plan
 
 </li>
 <li>
 
 
 Career Growth:
 
 &nbsp;Ample opportunities for professional development and advancement
 
 </li>
 <li>
 
 
 Employee Perks:
 
 &nbsp;Access to corporate discount plans and other benefits
 
 </li>
 </ul>
 
 Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
 
 
 Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.&nbsp; It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.&nbsp;
 
 
 Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.&nbsp; You may review our Accessibility Policy here.
 
 
 California Residents may review our CCPA notice for applicants and employees here.
 
 #ZR
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