administrative assistant

accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

administrative assistant (senior level) Jobs in Los Angeles

administrative assistant (senior level)

administrative assistant for a artist photographer Jobs in Los Angeles

administrative assistant iii - sleep lab Jobs in Los Angeles

administrative assistant iii - sleep lab

administrative assistant senior level

Skirball Cultural Center

<div><p><b>Title</b>: Administrative Assistant (Senior Level)<br>
<b>Department</b>: Hospitality &amp; Private Events<br>
<b>Reports To</b>: Vice President of Hospitality and Private Events<br>
<b>FLSA Status</b>: Non-Exempt<br>
<b>Compensation</b>: $25 - $28 per hour</p>
<p><b>SUMMARY</b></p>
<p>The Administrative Assistant (II/III) provides comprehensive administrative, clerical, and high-level operational support to the Hospitality &amp; Private Events department. This role balances frontline reception and event coordination with complex financial tracking, vendor management, and executive-level support for the Vice President.<br>
<br>
</p><p><b>ESSENTIAL DUTIES &amp; RESPONSIBILITIES</b></p>
<p>1. High-Level Leadership &amp; Executive Support
</p><ul><li><b>Gatekeeping</b>: Act as the primary point of contact for the Vice President; manage complex calendars and prioritize leadership time effectively.</li><li><b>
Logistics</b>: Coordinate executive travel, meeting materials, expense reimbursements, and high-stakes presentations.</li><li><b>
Governance</b>: Maintain sensitive office files, including contracts, donor/client records, union meeting materials, and corporate documents.</li><li><b>
Project Oversight</b>: Provide administrative leadership for cross-departmental efforts, ensuring effective tracking, reporting, and communication.
</li></ul><p>2. Event Coordination &amp; Scheduling
</p><ul><li><b>Booking Logistics</b>: Coordinate department booking events and in-house meetings, and internal events including event space, refreshments, and A/V requirements.</li><li><b>
Event Documentation</b>: Generate and distribute Event Order Confirmations (EOs) to ensure all internal departments are aligned, create and distribute food labels, event directional signage, and is also in charge of digital signage.</li><li><b>
Tours</b>: Assist with Group tour packages and booking working alongside Onsite Dining Manger and Lead.</li></ul>
<p>3. Financial Administration &amp; Reporting</p>
<ul><li><b>Accounts Receivable/Payable</b>: Manage vendor relations for A/P; maintain the A/R ledger and aging reports.</li><li><b>
Budgetary Oversight</b>: Monitor expenses against the department budget; process invoices and check requests.</li><li><b>
Reporting</b>: Prepare specialized month-end accounting reports for Private Events, Internal Events and Onsite Dining.
</li></ul><p>4. Departmental Operations &amp; Reception</p>
<ul><li><b>Frontline Support</b>: Serve as department receptionist; meet, greet, and escort visitors; respond to client inquiries via phone and email.</li><li><b>
Clerical Excellence</b>: Prepare routine and complex correspondence, reports, and mailings.</li><li><b>
Office Operations</b>: Maintain office efficiency by organizing, cleaning, and repairing equipment.</li><li><b>
Records Management</b>: Establish and maintain digital and physical filing systems; lead the digitization of historical files.
</li><li><b>Special Projects:</b> Attends all assigned meetings, included but not limited to weekly sales meetings for EO updates and distribution, monthly Marketing meetings, Admin circle meetings.<ul><li>
Responsible for taking notes and preparing a summary for distribution to HPE Leadership.</li><li>
Will create all request forms for marketing needs and maintain special projects calendar.</li></ul></li></ul>
<p><b>QUALIFICATIONS &amp; EXPERIENCE</b></p>
<ul><li><b>Experience</b>: Minimum 4-7 years of administrative experience, with specific background in social, corporate, or nonprofit event environments.</li><li><b>
Technical Skills</b>:<ul><li><b>
Required</b>: Proficiency in Financial Edge (financial/event software).</li><li><b>
Preferred</b>: Previous experience with Ungerboeck (Momentus).</li><li><b>
Tools</b>: Expert knowledge of Office 365 (Word, Excel, Outlook) and Adobe Acrobat/Foxit PDF Reader. Must be able to type 50 wpm</li></ul></li><li><b>
Communication</b>: Superior editing, proofreading, and verbal communication skills; English fluency is a required.</li><li><b>
Attributes</b>: High level of discretion, strong attention to detail, and the ability to work independently and cross-functionally.</li><li><b>
Flexibility</b>: Ability to work <b>evenings and weekends</b> as required by the event schedule.</li></ul>
<p><b>PHYSICAL REQUIREMENTS</b></p>
<ul><li>Substantial time spent sitting, standing, and communicating in person, on the telephone, and online conference systems.</li><li>
Occasional lifting and carrying of event materials or records up to 25 pounds.</li></ul></div>

Administrative Assistant (Senior Level)

Carpenters Services Administrative Corporation

<p><b>Classification/Status:</b> Non-Exempt &ndash; Full Time</p><p><b>Reporting To:</b> Administrative Manager and Travel Coordinator</p><p><b>Overview:</b></p><p>The <b>Administrative Assistant</b>, under the general direction of the Administrative Manager and the Travel Coordinator, provides comprehensive administrative support to the CSAC Executive Management team and Western States Carpenters Training Fund (WSCTF) leadership. This role is responsible for performing a broad range of administrative duties, including, but not limited to, preparing correspondence and reports, managing filing systems, answering and directing telephone calls, greeting visitors, and developing forms, documents, spreadsheets, and presentations. The position also involves responding to non-routine inquiries and handling confidential and sensitive information with discretion.</p><p>Additional responsibilities include coordinating travel arrangements for WSCTF instructors, apprentices, and members attending career fairs, seminars, meetings, and training programs, as well as providing support on special projects as assigned. This position requires the ability to effectively collaborate with a diverse group of executive and senior-level professionals across all levels of the organization. Strong organizational skills and the ability to exercise independent judgment in prioritizing and managing a varied workload are essential. This is a non-exempt, full-time position with a standard work schedule of Monday through Friday, 8:00 AM to 5:00 PM.</p><p><b>Position Functions and Responsibilities:</b></p><p>&middot; Provide administrative support to Administrative Manager, CSAC Executive and Management Teams and WSCTF Leadership</p><p>&middot; Coordinate all travel for WSCTF instructors, apprentices, members and DET Programs</p><p>&middot; Coordinate all aspects of DET programs from registration to requesting stipend checks</p><p>&middot; Maintain and update master travel calendar timely and efficiently</p><p>&middot; Provide administrative support to apprenticeship training centers as requested</p><p>&middot; Respond and communicate in a timely, effective and professional manner, both verbally and in writing</p><p>&middot; Provide all backup for WSCTF travel transactions to reconcile monthly corporate credit card statements</p><p>&middot; Run reports in TRAIN to assist the Regional Council with DET programs</p><p>&middot; Run weekly next class report for WSCTF</p><p>&middot; Request airline refunds for cancelled flights</p><p>&middot; Perform other related administrative duties as required and assigned</p><p>&middot; Assist Administrative Manager with other ad-hoc projects as needed</p><p><b>Required Qualifications and Skills:</b></p><p>&middot; Minimum of three (3) years of administrative support experience in a fast-paced environment</p><p>&middot; Strong written and verbal communication skills</p><p>&middot; Proficiency in Microsoft Office (Word, Excel, Outlook)</p><p>&middot; High level of integrity, discretion, and professionalism in handling confidential information</p><p>&middot; Detail-oriented with strong organizational and proofreading skills</p><p>&middot; Excellent interpersonal skills; ability to work effectively with all levels of staff and external stakeholders</p><p>&middot; Ability to manage multiple priorities, meet deadlines, and support concurrent projects</p><p>&middot; Professional demeanor, including phone etiquette and presentation</p><p>&middot; Ability to work independently while contributing to a collaborative team environment</p><p>&middot; Self-motivated with strong accountability and ownership of work</p><p>&middot; Ability to support meetings, events, and seminars as needed</p><p>&middot; Knowledge of HIPAA regulations a plus</p><p>&middot; Bilingual in English and Spanish (spoken and written) preferred</p><p>&middot; High school diploma preferred, but not required</p><p><b>Supervisory Responsibility:</b></p><p>&middot; This position has no supervisory responsibilities.</p><p><b>Work Environment/ Physical Demands</b></p><p>&middot; While performing the duties of the job, the employee regularly works in an office setting.</p><p>&middot; While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel or operate objects, tools or controls, and to reach with hands and arms. The employee is frequently required to stand, talk and hear.</p><p>&middot; Ability to lift 10-30 pounds when necessary.</p><p>&middot; The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.</p><p><b>Travel</b></p><p>&middot; Minimal to no travel. Occasional travel to business related events, offices and/or seminars may be required.</p><p><i><b>NOTE:</b></i></p><p><i>The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similarly related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. </i><i><b>CSAC is an equal opportunity employer and encourage applications from all qualified candidates regardless of gender, race, ethnicity, national origin, age, sexual orientation, marital status, religion, disability or any other classification protected by law.</b></i></p><p>Job Type: Full-time</p><p>Pay: $24.49 - $26.37 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Administrative: 3 years (Required)</li><li>Administrative Assistant: 3 years (Required)</li></ul><p>Language:</p><ul><li>Spanish (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant

Origin Investigations

<div><div><p>We are looking for a highly organized and professional Executive Assistant to support our CEO and leadership team. The ideal candidate is proactive, discreet, and thrives in a fast-paced environment where no two days look the same.</p>
</div><div><h3 class="jobSectionHeader"><b>About ORIGIN / Careers</b></h3>
<div><div>Origin is a private investigation and intelligence agency. We assist governments, corporations, law firms, and individuals with criminal and civil matters throughout the United States and abroad. Join us at Origin and be a part of a dynamic team that values excellence, innovation, and collaboration.
</div></div></div><div><h3 class="jobSectionHeader"><b>Description</b></h3>
<div><div><p><b>Responsibilities</b></p><ul><li>
Manage the CEO's calendar, appointments, travel arrangements, and daily schedule</li><li>
Run errands on behalf of the CEO including pickups, procurement runs, and other time-sensitive tasks</li><li>
Handle inbound and outbound phone calls professionally (screening, routing, and logging communications)</li><li>
Anticipate needs, identify gaps before they become problems, and support the operational flow of the executive team</li><li>
Assist department heads with scheduling, document preparation, and administrative coordination</li><li>
Draft, proofread, and send correspondence, reports, and memos on behalf of leadership</li><li>
Maintain organized filing systems for confidential executive documents</li></ul><p></p><p><b><br>
Requirements</b></p><ul><li>
2+ years of experience in an executive or administrative assistant role</li><li>
Tech-savvy (able to adapt to new technology)</li><li>
Exceptional verbal and written communication skills</li><li>
Professional phone etiquette and experience managing high-volume calls</li><li>
Valid driver's license and reliable vehicle are required</li><li>
Must be located in Los Angeles</li><li>
Must be able to pass a thorough background screening</li></ul><p></p><p><b><br>
Preferred Qualifications</b></p><ul><li>
Prior experience supporting C-suite or senior leadership</li><li>
Background in law enforcement, legal, investigative, or security industries</li><li>
Highly organized with strong attention to detail</li><li>
Ability to maintain confidentiality and exercise sound judgment</li></ul><p></p><p><b><br>
Benefits</b></p><ul><li>
Health and dental benefits</li><li>
Paid time off</li><li>
401(k)</li><li>
Opportunities for growth within the organization</li></ul><p></p><p><b><br>
About Origin Investigations Inc.</b></p><p>
Origin is a private investigation and intelligence agency. We assist governments, corporations, law firms, and individuals with criminal and civil matters throughout the United States and abroad. Our in-house team is comprised of experienced law enforcement and intelligence professionals, and we operate with verified facts, structured findings, and a commitment to clarity in everything we do. We are a registered U.S. federal government prime contractor operating across all 50 states and five continents.</p>
</div></div></div><div><h4 class="jobSectionHeader"><b>Salary</b></h4>
<p>$25 - $30 per hour</p></div></div>

Executive Assistant

Wpromote

<div>
 <strong>
  The Role
  <br/>
  <br/>
 </strong>
 The Executive Assistant &amp; LA Office Manager will provide high-level administrative support to four executives while overseeing the day-to-day operations of Wpromote&rsquo;s Los Angeles headquarters office. This hybrid role is critical to ensuring executive effectiveness, maintaining a seamless and welcoming office environment, and supporting overall employee experience and engagement. Serving as a key partner to executives, internal teams, and external stakeholders, this individual will manage priorities, coordinate logistics, and help ensure office operations run smoothly and efficiently.
 <br/>
 <br/>
 The ideal candidate is highly organized, proactive, detail-oriented, and able to handle confidential information with discretion and professionalism. They thrive in fast-paced environments, can seamlessly balance executive support with in-office operational responsibilities, and bring a strong service-oriented mindset to every interaction. While Wpromote is a remote-first company,
 <strong>
  this role requires a consistent in-office presence at our LA headquarters on a fixed schedule of Monday from 10:00 a.m. to 2:00 p.m. and Tuesday through Wednesday from 8:30 a.m. to 4:00 p.m.
 </strong>
 Flexibility is also required for additional on-site support, including earlier mornings for client meetings and breakfast setup, as well as occasional after-hours events. This role reports to the Executive Business Partner.
 <br/>
 <br/>
 At Wpromote, we believe that great work is only possible with great people. Our goal is to build a better, more inclusive work environment and support our people at every stage of their careers by prioritizing a strong work-life balance through our policies and benefits listed below. As a Best Place to Work according to both Ad Age and Glassdoor and Adweek&rsquo;s Fastest Growing Digital Agency, we are moving fast to expand our teams and bring new experts into the fold to keep pushing the boundaries of what&rsquo;s possible in marketing.
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 We offer:
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 <ul>
  <li>
   Unlimited PTO
  </li>
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   Extended Holiday break (Winter)
  </li>
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   100% paid parental leave
  </li>
  <li>
   401(k) matching
  </li>
  <li>
   Medical, Dental, Vision, Life, Pet Insurance
  </li>
  <li>
   Sponsored life insurance
  </li>
  <li>
   Short Term Disability insurance and additional voluntary insurance
  </li>
  <li>
   Annual Class Pass credits and more!
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 The anticipated annual salary for this role will range from $75,000 - $90,000, based on a variety of factors unique to each candidate, including skill set, years and depth of experience, education and certifications, competitive benchmarks, scope of responsibility, market dynamics, geographic location, and the respective state&rsquo;s salary threshold for exempt employees. At Wpromote, pay ranges are subject to change and are based on specific market medians for similar jobs according to third-party salary benchmark surveys. Individual pay within that range can vary due to skills, experience, and available budget. The total compensation package for this role will include benefits (listed above).
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   This position will require on-site presence Monday through Wednesday with a fixed schedule in our Los Angeles headquarters
  </li>
  <li>
   This position is not eligible for immigration sponsorship
   <br/>
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   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Important Notice: Beware of Job Scams
  <br/>
  <br/>
 </em>
 Wpromote recruiting communications will only be sent through our official channels via wpromote.com email addresses. If you see a posting elsewhere that is not reflected on Wpromote.com/careers, it may be a fraudulent posting. We do not require payment or fees during the hiring process nor do we request sensitive information, such as Social Security numbers or payment details. Please safeguard yourself against possible scams and contact us if you encounter any suspicious activity.
 <br/>
 <br/>
 <strong>
  You Will Be
  <br/>
  <br/>
 </strong>
 Executive Assistant
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Providing proactive calendar management and administrative support for four executives, aligning schedules and priorities to support business needs
  </li>
  <li>
   Partnering with Executive Assistants and the Executive Business Partner to coordinate timelines, schedules, and key deliverables across the executive and senior leadership team
  </li>
  <li>
   Managing domestic and international travel logistics, including itineraries, accommodations, transportation, and executive event coordination
  </li>
  <li>
   Overseeing expense reporting, reimbursements, and purchase order processing
  </li>
  <li>
   Coordinating meetings and events, including board meetings, leadership onsites/offsites, client visits, and company events
  </li>
  <li>
   Serving as a liaison between executives, employees, clients, and stakeholders, helping manage communications, priorities, and follow-through
  </li>
  <li>
   Partnering with Talent Acquisition by scheduling candidate interviews with executives as needed
  </li>
  <li>
   Leading and supporting special projects, executive logistics, and operational initiatives that add value to the organization
  </li>
  <li>
   Attending meetings as needed to capture notes, track action items, and support follow-up execution
  </li>
  <li>
   Maintaining document repositories and support organization of executive materials and presentation
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Office Management
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 <ul>
  <li>
   Overseeing office services and ensuring day-to-day operations, processes, and procedures run efficiently and seamlessly across Wpromote&rsquo;s LA headquarters
  </li>
  <li>
   Opening the office and ensuring the space is set up, functional, and welcoming for employees, clients, vendors, and visitors
  </li>
  <li>
   Partnering with building management to submit work orders, activate keycard access, and provide parking access as needed
  </li>
  <li>
   Ordering, receiving, and unpacking deliveries for the office, including office supplies, food, and beverages, while maintaining appropriate inventory levels
  </li>
  <li>
   Ordering and setting up breakfast or lunch for in-person client and team meetings, and providing hands-on support for office and event logistics
  </li>
  <li>
   Planning engaging office events and team-building activities, including regular in-office programming and ERG-themed events, in partnership with internal stakeholders
  </li>
  <li>
   Maintaining the aesthetic integrity of the office, conference rooms, kitchen, and shared spaces, and helping drive employee foot traffic and engagement in the LA office
  </li>
  <li>
   Managing conference room calendars and office or desk booking for visitors, and assisting with other office operations projects as needed in support of Wpromote&rsquo;s hybrid, remote-first environment
  </li>
  <li>
   Providing support on in-office days Monday through Wednesday during the fixed onsite schedule, while remaining flexible for earlier meeting setup and occasional after-hours events as business needs require
  </li>
  <li>
   Multitasking across Executive Assistant and Office Management responsibilities during in-office days to ensure both executive support and office operations are handled effectively
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  You Must Have
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   2-3 years of Executive Assistant (preferred) and/or office administrative experience
  </li>
  <li>
   Ability to maintain and protect confidential information with discretion, sound judgment, and professionalism
  </li>
  <li>
   Experience with executive-level support and calendar management involving rapidly changing priorities and problem-solving
  </li>
  <li>
   Experience with domestic or international travel management and expense reporting
  </li>
  <li>
   Excellent written and verbal communication skills, with the ability to interact effectively with executives, employees, clients, visitors, and vendors
  </li>
  <li>
   Strong organizational, prioritization, and attention-to-detail skills, with the ability to manage multiple competing priorities and seamlessly balance executive support and office operations in a fast-paced environment
  </li>
  <li>
   A proactive, service-oriented approach with strong professionalism, reliability, positive energy, and a willingness to support executives, office operations, and the broader team wherever needed
  </li>
  <li>
   Ability to work both independently and collaboratively across teams and functions
  </li>
  <li>
   Experience with Google Workspace
  </li>
  <li>
   Ability to perform physical tasks associated with office operations, including carrying boxes up to 15 pounds and walking up and down a flight of stairs
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Nice to Have
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience coordinating in-person client and team meetings
  </li>
  <li>
   Experience planning office events, employee engagement activities, or culture-building initiatives
  </li>
  <li>
   Exposure in a fast-paced advertising agency environment
  </li>
  <li>
   Expertise managing multiple calendars and competing priorities simultaneously
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Wpromote is committed to bringing together individuals from different backgrounds and perspectives, providing employees with a safe and welcoming environment free of discrimination and harassment. We strive to create a diverse &amp; inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace.
 <br/>
 <br/>
 Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Wpromote.
 <br/>
 <br/>
 This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.
 <br/>
 <br/>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 <br/>
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</div>


Executive Assistant/Office Manager

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 <br/>
 <br/>
 <strong>
  Netflix is seeking an experienced Executive Assistant to support the Head of Sports Business Affairs and senior leaders in the Sports and Non-Fiction Business Affairs group. This role sits within a small, high-impact team that values collaboration, candor, and a healthy sense of humor. The ideal candidate is a highly organized, self-motivated professional who thrives in a fast-paced, high-volume environment. You are comfortable working with contracts and legal documents, confident with technology and new tools, and able to manage shifting priorities with sound judgment and discretion. Strong interpersonal skills are essential, as you will interact regularly with internal partners and external stakeholders. In this role, you will juggle multiple responsibilities while maintaining exceptional attention to detail and clear communication. In return, you&rsquo;ll be part of a close-knit team that works hard, supports one another, and offers meaningful opportunity to grow as Netflix&rsquo;s sports business continues to expand.
  <br/>
  <br/>
 </strong>
 <strong>
  Responsibilities Include But Are Not Limited To
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Serve as the executive administrative lead for the team, overseeing all administrative functions and acting as the primary point of contact for operational processes such as vendor and contract management, renewals, and documentation.
  </li>
  <li>
   Manage high‑volume, complex calendars and communications across multiple time zones for senior executives, and provide comprehensive support for seamless internal and external meetings by owning logistics, agenda preparation, executive support, catering arrangements as needed, tracking action items, and creating and maintaining presentations (e.g., Google Slides/PowerPoint), templates, org charts, and project trackers.
  </li>
  <li>
   Arrange and process domestic and international travel, itineraries, and expense reports.
  </li>
  <li>
   Plan and execute team events (offsites, social events), including agendas, logistics, vendors coordination, and budget tracking.
  </li>
  <li>
   Manage space planning, office moves, and onboarding of new hires, including developing and maintaining onboarding processes and documentation.
  </li>
  <li>
   Opportunity, depending on experience, to learn, take on or grow into contract management, including light contract drafting (e.g., first drafts) and basic review under the supervision of Business Affairs Executives, subject to interest, fit, and team needs.
  </li>
  <li>
   Assist Business Affairs Executives with reviewing, formatting, proofreading, tracking, and coordinating agreements and related documents (e.g., contracts, SOWs, amendments, option letters) from initial drafts through execution and distribution.
  </li>
  <li>
   Act as a liaison on agreements and rights-related questions; partner with internal teams on rights clearances and contract administration.
  </li>
  <li>
   Input, track, and maintain deal and rights information in internal systems, reviewing and analyzing contracts to ensure accurate data entry and compile clear deal/issue summaries to help guide contractual rights and obligations for Business Affairs Executives and leadership.
  </li>
  <li>
   Maintain and improve contract, workflow, and information systems (including internal portals), recommending and implementing process efficiencies.
  </li>
  <li>
   Support all areas of the team as needed, including special projects and new subject areas.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   BA/BS Degree preferred and a JD or MBA is a plus
  </li>
  <li>
   5+ years as an Executive Assistant (experience in Sports or at a media/ entertainment company is a plus)
  </li>
  <li>
   Experience with Sports deals and live sports production is a plus
  </li>
  <li>
   A team player who operates well in a fast-paced team-oriented setting;
  </li>
  <li>
   Ability to be discrete and maintain confidential information
  </li>
  <li>
   Understanding how to prioritize and quickly respond to change
  </li>
  <li>
   Strong written and verbal communication skills, and the ability to multitask
  </li>
  <li>
   Takes initiative, and approaches the work with curiosity and productivity, and
  </li>
  <li>
   Proficiency in using technology systems including Google Suite and new cutting edge tools
   <br/>
   <br/>
  </li>
 </ul>
 Generally, our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $125,000.00 - $220,000.00.
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 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
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 Netflix is a unique culture and environment. Learn more here.
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 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
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 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>


Executive Assistant, Business Affairs, Sports

Snap Inc.

<div>
 Snap Inc is a technology company. We believe the camera presents the greatest opportunity to improve the way people live and communicate. Snap contributes to human progress by empowering people to express themselves, live in the moment, learn about the world, and have fun together. The Company&rsquo;s three core products are Snapchat, a visual messaging app that enhances your relationships with friends, family, and the world; Lens Studio, an augmented reality platform that powers AR across Snapchat and other services; and its AR glasses, Spectacles.
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 The Global Brand Experience (GBX) team brings Snap&rsquo;s brands to life through immersive events, innovative creative technology and AR and Spectacles experiences for our community, creators, partners, clients, and consumers. We collaborate across Snap to maintain a unified brand presence at global events and partner environments, consumer experiences, and to reinforce Snap&rsquo;s cultural and brand relevance. We&rsquo;re looking for an Operations Specialist, to join the Global Brand Experience (GBX) team at Snap Inc! This is a 12-month fixed term opportunity.
 <br/>
 <br/>
 What You'll Do:
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 <ul>
  <li>
   Provides comprehensive support to GBX Directors / Senior Directors, exercising high decision quality while managing demanding schedules and proactively handling time-sensitive matters while utilizing resources available with the ability to pivot quickly based on business needs
  </li>
  <li>
   Support with the GBX leadership team to streamline operational priorities
  </li>
  <li>
   Serve as the operational bridge between GBX and partner teams (Sales, Marketing, Communications, Finance, Procurement, Creative Strategy) to support with operational planning and budget management where required
  </li>
  <li>
   Prepare strategic presentations, operational updates, and executive briefings to support informed decision-making.
  </li>
  <li>
   Support the team on event production when necessary.
  </li>
  <li>
   Coordinate and manage special administrative projects while exercising high judgment and utilizing available resources to event planning, research, and preparing presentations while working with cross functional partners.
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  </li>
 </ul>
 Knowledge, Skills, and Abilities:
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 <ul>
  <li>
   Exceptional ability to build trusting, strategic relationships with many types of people
  </li>
  <li>
   Exhibits exceptional leadership qualities and inspires others to achieve excellence.
  </li>
  <li>
   Outstanding attention to detail and excellent written communication
  </li>
  <li>
   Tech-savviness, with proficiency in G-suite, Slack, Zoom, and Mac
  </li>
  <li>
   Resilience to navigate competing priorities and constant change
  </li>
  <li>
   Utilizes project management techniques to lead complex projects.
  </li>
  <li>
   Demonstrates an insatiable desire to learn and displays creativity in problem-solving.
  </li>
  <li>
   High level of professional integrity and confidentiality.
  </li>
  <li>
   Efficiently manage and prioritize executive's inbox, ensuring timely responses, categorizing emails based on urgency and importance, and flagging critical communications for immediate attention.
   <br/>
   <br/>
  </li>
 </ul>
 Minimum Qualifications:
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 <ul>
  <li>
   Bachelor&rsquo;s degree or equivalent years of experience
  </li>
  <li>
   5+ years as an executive assistant or related role
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   <br/>
  </li>
 </ul>
 Preferred Qualifications:
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 <ul>
  <li>
   Experience supporting multiple leaders
  </li>
  <li>
   Experience in a tech or fast-paced environment
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   <br/>
  </li>
 </ul>
 If you have a disability or special need that requires accommodation, please don&rsquo;t be shy and provide us some information.
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 "Default Together" Policy at Snap: At Snap Inc. we believe that being together in person helps us build our culture faster, reinforce our values, and serve our community, customers and partners better through dynamic collaboration. To reflect this, we practice a &ldquo;default together&rdquo; approach and expect our team members to work in an office 4+ days per week.
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 At Snap, we believe that having a team of diverse backgrounds and voices working together will enable us to create innovative products that improve the way people live and communicate. Snap is proud to be an equal opportunity employer, and committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws. EOE, including disability/vets.
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 We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring, where applicable).
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 Our Benefits: Snap Inc. is its own community, so we&rsquo;ve got your back! We do our best to make sure you and your loved ones have everything you need to be happy and healthy, on your own terms. Our benefits are built around your needs and include paid parental leave, comprehensive medical coverage, emotional and mental health support programs, and compensation packages that let you share in Snap&rsquo;s long-term success!
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 <strong>
  Compensation
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 </strong>
 In the United States, work locations are assigned a pay zone which determines the salary range for the position. The successful candidate&rsquo;s starting pay will be determined based on job-related skills, experience, qualifications, work location, and market conditions. The starting pay may be negotiable within the salary range for the position. These pay zones may be modified in the future.
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 Zone A (CA, WA, NYC):
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 The base hourly range for this position is $51.44-$77.4 hourly.
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 Zone B:
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 The base hourly range for this position is $49.03-$73.55 hourly.
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 Zone C:
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 The base hourly range for this position is $43.75-$65.86 hourly.
</div>


Operations Specialist

Lucas Museum of Narrative Art

<div><div><b>ABOUT THE LUCAS MUSEUM OF NARRATIVE ART</b></div>
<div>Opening in September 2026, the Lucas Museum of Narrative Art is dedicated to illustrated storytelling. Founded by George Lucas and Mellody Hobson, the museum&rsquo;s collection features works by artists including Norman Rockwell, Kadir Nelson, Jessie Willcox Smith, N. C. Wyeth, Beatrix Potter, Judith F. Baca, Frida Kahlo, and Maxfield Parrish; as well as comic art legends such as Winsor McCay, Jack Kirby, Frank Frazetta, Alison Bechdel, Chris Ware, and R. Crumb; and photographers Gordon Parks, Henri Cartier-Bresson, and Dorothea Lange. The Museum also houses the Lucas Archives, containing models, props, concept art, and costumes from Lucas&rsquo;s filmmaking career.</div>
<div></div>
<div>Designed by Ma Yansong of MAD with a landscape by Mia Lehrer of Studio-MLA, the Museum is in Exposition Park, Los Angeles, on an 11-acre campus that includes new green space and a 300,000-square-foot building with galleries, two theaters, a library, restaurant, caf&eacute;, retail store, and community spaces.</div><div></div><div><p><b><br>
POSITION SUMMARY</b></p>
<p>
The Lucas Museum seeks an enthusiastic, detail-oriented, and strategic Executive Assistant to support the Chief of Staff and Deputy Director (CSDD). The Executive Assistant plays a key role supporting institutional priorities in a developing organization. The ideal candidate is nimble, highly responsible, trustworthy, and flexible. This position offers the opportunity to be engaged with diverse, dynamic teams, as well as external stakeholders and guests who will need high-touch engagement and communication.
</p><p>This position is responsible for confidential and time-sensitive materials and the management of the CSDD schedule, travel, and administration.
</p><p>The Executive Assistant is also responsible for the Chief Financial Officer&rsquo;s (CFO) schedule and expenses.
</p></div><h3 class="jobSectionHeader"><b>RESPONSIBILITIES</b></h3><div>
<ul><li>Manages CSDD correspondence, calendar, scheduling, meetings, expenses, and all related requests and routing of items as appropriate. Considerable discretion and confidentiality and ability to prioritize in alignment with portfolio goals in vetting requests required</li>
</ul><ul><li>Manages CFO&rsquo;s calendar and expenses</li>
</ul><ul><li>Manages CSDD and CFO&rsquo;s business travel, including reservations, itineraries, and scheduling meetings</li>
</ul><ul><li>Manages processes for high-touch tours and ticket requests. Maintains calendar, coordinates with internal tour leads and staff, and ensures responsive and welcoming communication with guests so they feel the highest-level of care and attention to detail. Tracks engagement in Tessitura and updates records when appropriate</li>
</ul><ul><li>Proactively manages and assists with scheduling and meeting logistics, including preparing for technical requirements, drafting agendas, ordering food, etc.</li>
</ul><ul><li>Drafts letters, talking points, and correspondence as assigned by CSDD</li>
</ul><ul><li>Oversees and leads special projects, research assignments, and other duties as assigned</li>
</ul></div><h3 class="jobSectionHeader"><b>CORE COMPETENCIES</b></h3><div>
<ul><li><b>Analytical Rigor: </b>Simplifies complex problems by using critical thinking to evaluate problems, gathering information, incorporating multiple perspectives, understanding causes, and identifying best-possible solutions. Invests time in planning, discovery, and reflection to drive better decisions and more efficient implementations. Adopts an audience-centric approach, understanding the needs of the audience and incorporating them, as appropriate, into the decision</li>
<li><b>Courageous Communication:</b> Intentionally works well with others both on the team and cross-functionally to achieve individual, team, department, or organizational goals. Values diverse input and working with others as a way to achieve the best output possible</li>
<li><b>Collaborative Excellence:</b> Displays courage when handling difficult conversations and genuinely and intentionally communicates. Relays key messages effectively, targeted to specific audiences. Identifies others' communication styles and perspectives, adjusting language and approach accordingly. Employs active listening to understand, rather than reply. Asks for, integrates, and values feedback from team, peers, and leaders</li>
<li><b>Adaptive Resilience:</b> Thrives and grows in a rapidly changing and complex environment. Displays flexibility, activates networks, and adopts a continuous growth mindset to learn from mistakes and bounce back from adversity</li>
<li><b>Inclusive Interaction:</b> Actively contributes to an environment in which all employees feel a sense of belonging, valued for their differences and empowered to participate and contribute freely</li>
<li><b>Working with People:</b> Demonstrates an interest in and understanding of others; adapts to the team and builds team spirit; recognizes and rewards the contribution of others; listens, consults others, and communicates proactively; supports and cares for others; develops and openly communicates self-insight; impeccable integrity and ability to maintain confidentiality; excellent judgment; mature and polished professionalism and comportment with colleagues, general public and high profile individuals</li>
<li><b>Delivering Results &amp; Meeting Expectations:</b> Focuses on candidate and staff needs and satisfaction; ability to work across the organization and assist other Executive/Administrative Assistants as needed; sets high standards for quality and quantity of personal work product; monitors and maintains quality and productivity; works in a systematic, methodical and orderly way; consistently achieves project goals; self-motivated with high initiative and resourcefulness; ability to thrive in an entrepreneurial, creative, collaborative, and nimble environment</li>
<li><b>Following Instructions &amp; Procedures:</b> Appropriately follows instructions; follows procedures and policies; keeps to schedules; is punctual for work and meetings; demonstrates commitment to the organization; complies with legal obligations requirements of the role. Superior attention to detail and accuracy; ability to understand and follows complex, detailed instructions</li>
</ul></div><h3 class="jobSectionHeader"><b>QUALIFICATIONS</b></h3><div>
<ul><li>Bachelor&rsquo;s degree from an accredited college or university required, preferably in art, art history, museum studies or closely related field</li>
</ul><ul><li>At least two (2) years prior administrative support experience required, preferably at the C-level, and/or start-up or arts institution environment</li>
</ul><ul><li>Development experience a plus</li>
</ul><ul><li>Competent and proficient knowledge of the Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint</li>
</ul></div><div><b>EQUAL OPPORTUNITY AND OUR COMMITMENT TO DEAIB</b></div>
<div>The Lucas Museum of Narrative Art embraces diversity and equal opportunity. We are committed to building a team that represents and supports a variety of backgrounds and perspectives. The Lucas Museum fosters a work environment that is free of discrimination and harassment, whether based on race, national origin, gender, gender expression, religion, ethnic background, age, disability, marital status, sexual orientation, or any other criterion prohibited by applicable federal, state, or local laws. We believe that diversity and inclusion among our team is critical to our success, and we seek to recruit, develop, and retain the best qualified people from a diverse candidate pool. Applications from traditionally underrepresented communities are encouraged.</div>
<div></div>
<div>The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.</div>
<div></div>
<div>***************************************************************************************************************</div>
<div></div>
<div><b>MISSION AND VISION</b></div>
<div></div>
<div>The Lucas Museum of Narrative Art is dedicated to the art of illustrated stories. Our mission is to inspire and connect people through the exploration of visual stories and their influences in society.</div>
<div></div>
<div><b>VALUES
</b></div><div>Our internal and external practices are shaped by the following beliefs and behaviors.</div>
<div></div>
<div><b>People First</b>: We meet people wherever they are (physically, intellectually, emotionally). Our inclusive practice connects who people are and what they find emotional in works of art.</div>
<div></div>
<div><b>Inspired:</b> We believe that art can move you to feel, think, reflect, and act.</div>
<div></div>
<div><b>Collaborative:</b> We believe that nimble thinking and working together yield exponential results.</div>
<div></div>
<div><b>STRATEGIC PRIORITIES
</b></div>
<div></div><div><b>Narrative Art:
</b></div><div>Amplify the social impact of storytelling and illustration.</div>
<div></div>
<div><b>Community:
</b></div><div>Connect to a broad and diverse public.</div>
<div></div>
<div><b>Operational Excellence:
</b></div><div>Create a healthy and durable institution.</div>
<div>
</div><div><i>All staff at the Lucas Museum of Narrative Art lead through a deep commitment to diversity, equity, and inclusion, both within the Museum and with the communities that we serve.</i></div>
<div></div>
<div><i>Salary and titles will be assigned commensurate to the successful candidates&rsquo; education and experience. An attractive compensation package will be offered to the successful candidate(s).</i></div></div><div></div>

Executive Assistant, Chief of Staff and Deputy Director

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