administrative assistant

bookkeeper/administrative assistant Jobs in Indianapolis

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administrative assistant sr

OneAmerica Financial

<div>
 At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success.
 
 
 
 Job Summary
 
 
 
 We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support for the Vice President Chief Accounting Officer. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision.
 
 
 Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply.
 
 
 
 Responsibilities
 
 
 
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 Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment.
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 Manage complex calendars, prioritize meetings, and optimize the executives&rsquo; time.
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 Prepare executives for meetings, deadlines, and conferences with proactive planning.
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 Coordinate and attend meetings, capturing detailed action items and follow-ups.
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 Support internal and external board preparation and maintain industry meeting schedules.
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 Arrange travel logistics and process expense reports in a timely manner.
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 Lead and support web and in-person presentations for company and industry events.
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 Create and edit presentations, spreadsheets, reports, and other business documents.
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 Provide backup support to other administrative staff as needed.
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 Handle confidential information with integrity and professionalism.
 
 
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 Qualifications
 
 
 
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 Minimum of 4 years of administrative experience, preferably supporting senior leadership.
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 Advanced proficiency in Microsoft Office Suite.
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 Strong interpersonal, communication, and listening skills.
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 Proven ability to maintain confidentiality and exercise sound judgment.
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 Excellent organizational skills and attention to detail.
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 Ability to work independently and manage multiple tasks in a dynamic environment.
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 Experience in recording and composing meeting minutes is a plus.
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 High School Diploma, or any combination of education and experience which would provide an equivalent background
 
 
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 Salary Band
 
 : 03C
 
 
 This selected candidate will be expected to work hybrid in Indianapolis, IN. The candidate will also be expected to physically return to the office in IN as business needs dictate or for team building and collaboration.
 
 
 
 Benefits
 
 
 
 We offer a comprehensive total rewards package designed to support you both at work and at home. Full‑time and part‑time associates working 30 or more hours per week are generally eligible for benefits, including but not limited to:
 
 
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 Medical &amp; prescription, dental, vision insurance
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 Health Savings Account &amp; Flexible Spending Accounts
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 Paid Time Off
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 10 weeks 100% paid parental leave (after completing 12 months of employment)
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 401(k) Plan with company match
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 Pension Plan
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 Company paid life &amp; disability insurance
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 Wellness Program &amp; Company paid employee assistance program
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 Clinic access subject to location* (*Indianapolis, Charlotte, Cincinnati)
 
 
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 If you are offered and accept this position, please be advised that OneAmerica Financial does not have any offices located in the State of New York and OneAmerica Financial associates are not permitted to work remotely in the State of New York.
 
 
 Selected employees must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
 
 
 Disclaimer: American United Life Insurance Company (&ldquo;OneAmerica Financial&rdquo;) is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, gender identity), age, physical or mental disability, veteran or military status, genetic information, citizenship, or any other legally recognized protected basis under federal, state, or local law.
 
 
 
 For All Positions
 
 
 
 Because this position is regulated by the Violent Crime Control and Law Enforcement Act, if an offer is made, applicants must undergo mandated background checks as a condition of employment. Such background checks include criminal history. A conviction is not necessarily an absolute bar to employment. Consistent with applicable regulatory guidelines and law, factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered.
 
 
 To learn more about our products, services, and the companies of OneAmerica Financial, visit oneamerica.com/companies.
 
 
</div>

Administrative Assistant Sr

Hyco Logistics

Job SummaryWe are seeking a detail-oriented and organized Administrative Assistant to support the day-to-day administration of our office. This role plays a key part in maintaining accurate financial records and managing administrative systems. The ideal candidate is highly organized, comfortable working with numbers, and experienced in handling routine bookkeeping and administrative tasks.Key Responsibilities<ul><li>Manage weekly invoicing for clients</li><li>Track incoming client payments and outgoing vendor payments following approval</li><li>Organize, file, and maintain physical and digital receipts for proper documentation</li><li>Update and manage expense-tracking reports using Excel spreadsheets</li><li>Maintain up-to-date business records, agreements, and documentation</li><li>Check, sort, and distribute incoming postal mail</li><li>Provide general administrative support to various departments as needed</li></ul>Qualifications<ul><li>Previous experience in an administrative support role</li><li>Proficiency with QuickBooks and Microsoft Excel</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Excellent recordkeeping and documentation skills</li><li>Reliable, professional, and able to work independently</li></ul>Why Join Us<ul><li>Be a key contributor to the organization&rsquo;s operational success</li><li>Supportive team environment</li><li>Opportunity to grow within administrative and financial operations</li></ul>Pay: $20.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>QuickBooks: 1 year (Required)</li></ul>Language:<ul><li>Spanish and English (Required)</li></ul>Work Location: In person

Administrative Assistant

Archdiocese of Indianapolis

<div>Roncalli High School on the southside of Indianapolis is hiring an Administrative Assistant to assist with administrative needs in the main office and assistance to the principal and other administration as needed. 
 
Responsibilities:<ul><li>
Greet students and guests, answering phones, and monitoring access to the building for anyone visiting campus</li><li>
Assist the main office with administrative tasks such as ordering office supplies, preparing monthly birthday post cards, and maintaining the postage machine</li><li>
In charge of calculating academic points for students for the end of the year awards banquet</li><li>
Cross train as backup to the attendance officer position</li><li>
Reconcile the &quot;R&quot; card for the principal each month</li><li>
Print exam cards for students</li><li>
Orders coke machine supplies for the wellness center</li><li>
Tracks years of service for faculty, staff and head coaches and orders respective gifts at the end of each year</li><li>
Assists the principal and administration with a variety of needs on a daily basis</li></ul></div>

Transjet Cargo India Private Limited

Job Summary We are seeking for freshers who are eager to learn &amp; highly proactive Executive Assistant to support our CEO in driving the company's strategic initiatives and ensuring smooth daily operations. This dynamic role requires a exceptional administrative skills, capable of managing complex schedules, coordinating projects, and handling sensitive information with discretion. The ideal candidate will thrive in a fast-paced environment, demonstrating enthusiasm, efficiency, and a commitment to excellence. This paid position offers an exciting opportunity to be at the heart of our leadership team and contribute to our company's growth and success.Duties<ul><li>Manage the CEO&rsquo;s calendar with precision, scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.</li><li>Serve as the primary point of contact for internal and external communications, demonstrating professional phone etiquette on multi-line phone systems.</li><li>Coordinate various projects and events, including planning logistics, preparing materials, and ensuring deadlines are met.</li><li>Handle office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.</li><li>Provide executive administrative support by proofreading documents, transcribing meetings, and preparing reports or presentations as needed.</li><li>Assist with personal tasks for the CEO when required, acting as a reliable personal assistant to facilitate daily activities.</li><li>Use office software like Microsoft Office Suite to create correspondence, spreadsheets, and presentations; ensure all documents are accurate through meticulous proofreading.</li><li>Support front desk operations by welcoming visitors and managing incoming calls with professionalism and courtesy.</li><li>Utilize DocuSign for signing or sending electronic agreements securely and efficiently.</li><li>Maintain confidentiality of sensitive information while ensuring seamless communication across departments.</li></ul>Qualifications<ul><li>We are looking for freshers who are eager to learn and grow.</li><li>Proven experience in executive administrative support or office management roles with a strong background in clerical work.</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.</li><li>Exceptional communication skills including phone etiquette and customer service experience.</li><li>Ability to handle confidential information discreetly while maintaining professionalism at all times.</li><li>We value energetic professionals who are eager to contribute their organizational talents while supporting our CEO&rsquo;s vision for growth and innovation. This is a paid position committed to fostering your professional development within a vibrant company culture dedicated to excellence!</li></ul>Pay: $18.00 - $25.00 per hourBenefits:<ul><li>Health insurance</li></ul>Application Question(s):<ul><li>Ready to work in Hybrid</li><li>Must have Linkedin Profile</li></ul>Work Location: Hybrid remote in Indianapolis, IN 46202

Executive Assistant to CEO

University of Indianapolis

<div><h2 class="jobSectionHeader">Job Description</h2>
SUMMARY: The University of Indianapolis is seeking a dedicated and motivated full-time Assistant Track and Field Coach to support the operations of its intercollegiate athletics program. Reporting directly to the Head Coach, the Assistant Coach plays an integral role in the daily coaching, recruitment, and development of student-athletes, as well as in the administrative and operational functions of the program. The successful candidate will demonstrate a commitment to NCAA Division II standards, academic excellence, and the overall mission of UIndy Athletics. This position requires strong leadership, effective communication, and a passion for student-athlete development both in and out of the competitive arena. 
REQUIREMENTS/MINIMUM QUALIFICATIONS:
Education:<ul><li>
Bachelor&rsquo;s degree required.</li></ul> 
Experience:<ul><li>
Minimum of two years of experience in a coaching or teaching role/ prior knowledge in the respective sport as an athlete or other</li><li>
Demonstrated success in:<ul><li>
Recruiting student-athletes</li><li>
Player development</li><li>
Program organization</li></ul></li></ul> 
Skills &amp; Abilities:<ul><li>
Strong interpersonal and communication skills</li><li>
Excellent organizational and time management skills</li><li>
Knowledge of NCAA Division II rules and regulations (or a willingness to learn)</li><li>
Ability to mentor student-athletes and support academic and athletic development</li><li>
Preferred: Proficiency in film breakdown, practice planning, and performance analytics</li></ul>
Administrative Tasks:<ul><li>
Aid in the organization and maintenance of team equipment and facilities.</li><li>
Assist with video analysis and statistical tracking to evaluate team performance and opponent tendencies.</li><li>
Handle other administrative duties as assigned by the head coach.</li></ul>
Other Requirements:<ul><li>
Valid driver&rsquo;s license</li><li>
Willingness to travel as required</li><li>
Availability to work evenings and weekends as needed</li></ul> 
SUPERVISORY RESPONSIBILITIES: This position will assist in supervising and mentoring graduate assistants, student interns, and student workers.
ESSENTIAL FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul><li>Follow the guidance and direction of the Head Coach and athletic department leadership.</li><li>
Coach and actively lead and mentor student-athletes.</li><li>
Assist with the planning and execution of practices, individual training sessions, and competitive events.</li><li>
Recruit prospective student-athletes, including communication, evaluation, campus visits, and social media outreach in accordance with NCAA and GLVC regulations.</li><li>
Demonstrate respectful, ethical, and responsible behavior at all times.</li><li>
Abide by University policies, procedures, and rules, as well as NCAA and conference regulations.</li><li>
Perform employee responsibilities as outlined in employee handbooks and institutional policies.</li><li>
Demonstrate regular and predictable attendance and punctuality.</li><li>
Complete daily administrative tasks and special projects as assigned (e.g., credit card reconciliation, CARA logs, travel arrangements).</li><li>
Assist with teaching sport-specific fundamentals, techniques, and game strategies.</li><li>
Support the enforcement of team training rules and program standards.</li><li>
Help educate others on and promote the NCAA Division II Strategic Plan.</li><li>
Support the Head Coach in managing the program&rsquo;s budget and equipment inventory, including purchasing and storage.</li><li>
Foster a positive team culture focused on academic success, athletic performance, and personal development.</li></ul><h2 class="jobSectionHeader">
Company Description</h2>
Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.
 
 
UIndy&rsquo;s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve and for excellence and leadership in their personal and professional lives. The motto of &quot;Education for Service&quot; provides the foundation for our work to better our communities, both near and far.
 
 
As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded, and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application! 
 
The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.<h2 class="jobSectionHeader">
Benefits</h2><ul><li>
Medical Insurance</li><li>
Vision Insurance</li><li>
Dental Insurance</li><li>
Life Insurance</li><li>
Tuition Discount</li><li>
Retirement Savings Plan - 403B</li><li>
Paid Vacation and Sick Time Accruals</li><li>
Paid Holiday time and additional University days off</li><li>
Employee Discounts &amp; Services</li><li>
Free Parking</li><li>
Onsite Health &amp; Wellness Center</li></ul>
For more information about the benefits of being a staff member at UIndy, visit our Benefits site.</div>

Full Time Assistant Coach Track and Field Coach- Sprints/ Hurdles/ Relays

ฺBeyond Property Management

Overview We are a fast-growing property management company managing over 100 residential units throughout the Indianapolis area. Working with both local and out-of-state investors, we pride ourselves on strong communication, efficient systems, and high-level customer service. We are seeking a motivated and highly organized Property Manager Assistant to support the successful day-to-day operations of our growing portfolio. In this role, you will assist with administrative tasks, tenant relations, leasing coordination, maintenance scheduling, and overall property operations to help ensure our communities operate efficiently and professionally. The ideal candidate is proactive, detail-oriented, positive, and passionate about delivering exceptional customer service while helping create a positive experience for both residents and property owners. This position offers an excellent opportunity for long-term growth into a key operations role with increasing responsibility over time, making it ideal for someone looking to build a career in property management within a fast-paced and team-oriented environment.Key ResponsibilitiesDaily Operations<ul><li>Respond to tenant inquiries via phone, email, and text</li><li>Coordinate maintenance requests through Property Meld</li><li>Schedule vendors and ensure timely completion of work</li><li>Track and follow up on open work orders</li><li>Assist with inspections and operational scheduling</li></ul>Leasing &amp; Scheduling<ul><li>Coordinate property showings</li><li>Communicate with prospective tenants</li><li>Assist with lease renewals and move-in coordination</li></ul>Administrative Support<ul><li>Update records in Buildium</li><li>Maintain organized communication logs</li><li>Assist with owner and tenant documentation</li><li>Help organize and implement daily, weekly, and long-term operational tasks</li></ul>Experience<ul><li>Previous experience in real estate administrative roles or property management support is highly preferred</li><li>Familiarity with Buildium, Yardi, OneSite or similar property management software is advantageous</li><li>Knowledge of landlord-tenant law, Fair Housing regulations, Section 8 housing programs, and CMMS (Computerized Maintenance Management System) is beneficial</li><li>Strong customer service skills with the ability to handle conflict management professionally and diplomatically</li><li>Office experience involving data entry, filing, contracts management, and phone etiquette is essential</li><li>Experience in sales or upselling amenities/services can enhance resident engagement efforts</li><li>Demonstrated ability to manage multiple priorities efficiently in a fast-paced environment while maintaining attention to detail</li></ul>Additional RequirementsResponsibility for complying with all state, federal, and local Fair Housing laws and completing all assigned training as required.Why This Role is DifferentThis is not simply an administrative position. You will play a direct role in helping manage and grow a real estate portfolio while building operational and leadership experience. If you are looking for a position where your efforts will be valued, rewarded, and supported with long-term growth opportunities, this is an excellent opportunity.Pay: From $18.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>Are you comfortable coordinating maintenance requests, scheduling vendors, and communicating with tenants?</li><li>Are you available to work daytime hours, including occasional Saturdays and Sundays?</li><li>How would a previous coworker or manager describe your communication style and work ethic?</li><li>Why are you interested in property management and/or real estate as a long-term career?</li><li>Do you have reliable transportation to travel to properties, meetings, and job-related appointments as needed?</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Work Location: Hybrid remote in Indianapolis, IN 46240

Property Manager Assistant

Lawler Manufacturing

Keep the Books Accurate. Support the Business. Play a Steady Role Behind the Scenes. Lawler Manufacturing Company is looking for a hands-on Bookkeeper / Administrative Assistant who thrives in a small, steady environment and takes pride in owning the details. This is not a corporate accounting role. You&rsquo;ll be the sole in-house accounting resource, handling day-to-day bookkeeping, working with our CPA and auditors, and keeping financials accurate and organized. You&rsquo;ll also support the owner and office with key administrative needs, supporting the day-to-day needs of the business. As the Bookkeeper, you will manage day-to-day accounting tasks and ensure financial records are kept accurate and up to date. This role operates in a steady, structured environment with consistent workflows and fewer day-to-day disruptions. It&rsquo;s well-suited for someone who enjoys predictable routines, working independently, and maintaining accuracy over time. This Bookkeeper role works best for someone who prefers a collaborative, low-key environment and is comfortable supporting established processes rather than leading change. If you&rsquo;re looking for constant change, rapid advancement, or a high-growth corporate path, this likely won&rsquo;t be the right fit. What You&rsquo;ll Do Accounting &amp; Bookkeeping (Primary Focus) Handle full-cycle bookkeeping, including month-end and year-end close Maintain general ledger and perform monthly reconciliations Prepare internal financial reports and track revenue/expenses Manage Accounts Payable and daily financial transactions Reconcile bank accounts and manage cash activity (wires, transfers) Maintain and reconcile inventory and cost of goods sold (COGS) accounts Run and review job cost and production reports within ERP system Assist in identifying and resolving inventory or cost discrepancies Coordinate with external CPA firm for tax preparation Work directly with auditors and support the annual audit process Maintain organized, accurate financial records and systems Administrative &amp; Executive Support Provide day-to-day administrative support to the office Assist the owner with scheduling, coordination, and general support Serve as backup for front office functions when needed Help coordinate company activities and internal operations What We&rsquo;re Looking For Associate degree (or higher) in accounting, or related area, required. Strong experience as a Bookkeeper (this is not a large corporate accounting role) Comfortable working independently as the sole in-house accounting resource Comfortable in a steady, routine-driven role with consistent workflows and fewer day-to-day changes Highly organized with strong attention to detail Trustworthy and able to handle confidential information Able to balance accounting responsibilities with administrative support Working knowledge of GAAP principles Proficiency in accounting software and Microsoft Excel Experience with ERP systems (Made2Manage ERP preferred) Experience working with inventory, COGS, or job costing in a manufacturing environment Strong written and verbal communication skills in professional English, with the ability to follow through on tasks accurately and consistently This role is ideal for someone who values stability, consistency, and a low-drama work environment over rapid change or career acceleration. Why People Stay Low turnover isn&rsquo;t an accident&mdash;it reflects a workplace people genuinely enjoy. Generous PTO + vacation buy plan, sick time, and paid holidays 401(k) - retirement with 3% employer match Life &amp; disability coverage (life, short-term disability, dental &amp; vision available) Clean, calm workplace &mdash; organized, respectful, and low-drama Please note: Medical insurance is not provided. Pay is commensurate with experience. Ready to Apply? Submit your resume through Indeed. We review every application carefully. **Please, no phone calls. Location: Indianapolis, IN (local candidates only) **This is an on-site position only. Daily in-office attendance is required. Remote or hybrid arrangements are not available under any circumstances. Eligibility: U.S. Citizenship required Lawler Manufacturing Company, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. pxLlwvMRxJ Pay: From $25.00 per hour Expected hours: 40 per week Benefits: <ul><li>401(k) matching</li><li>Dental insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Bookkeeper/Administrative Assistant

Explore 46+ Administrative assistant sr in Indianapolis this May. Find roles across top companies and apply now to boost your career.

46 administrative assistant sr jobs In Indianapolis

Administrative Assistant Sr

Administrative Assistant

Administrative Assistant

Executive Assistant to CEO

Full Time Assistant Coach Track and Field Coach- Sprints/ Hurdles/ Relays

Property Manager Assistant

Bookkeeper/Administrative Assistant