executive assistant / administrative coordinator

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executive assistant / administrative coordinator Jobs in Chicago

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administrative coordinator

Impact Genome

<div>Description:

Key Responsibilities
Executive Support<ul><li>
Manage CEO calendar, scheduling, and appointment coordination</li><li>
Arrange meetings and maintain scheduling priorities</li><li>
Prepare meeting materials and assist with follow-up communication</li><li>
Coordinate travel arrangements and itineraries as needed</li><li>
Serve as a professional point of contact for executive scheduling matters</li></ul>
Administrative Office Coordination<ul><li>
Oversee and maintain general day-to-day office administrative functions</li><li>
Assist with employee requests</li><li>
Support internal organization of records, and documentation</li><li>
Help ensure a professional, organized, and efficient office environment</li></ul>
Employee Onboarding Support<ul><li>
Coordinate onboarding paperwork for new hires</li><li>
Enter and manage employee setup information within payroll/HR platform</li><li>
Maintain employee records within the HR platform</li><li>
Assist with benefit enrollment and related new hire administrative tasks</li></ul>
Requirements:

Qualifications<ul><li>
2+ years of executive assistant, office administration, or related administrative experience</li><li>
Strong organizational and multitasking skills</li><li>
Excellent written and verbal communication</li><li>
High level of professionalism and discretion</li><li>
Proficiency with Microsoft Office, Outlook mail/calendar systems, and web-based payroll/HR platform</li><li>
Ability to work independently in a small office environment</li><li>
Meeting and event planning is a plus.</li></ul></div>

Executive Assistant / Administrative Coordinator

Hilton

<div>Human Resources Coordinator (Part Time) - Palmer House a Hilton Hotel
Join the Palmer House Hilton as a Part-Time Human Resources Coordinator and become part of the legacy at one of Chicago&rsquo;s most iconic and historic hotels. With over 150 years of world-class service, this is your opportunity to help carry that tradition into the future.
If you&rsquo;re looking to launch a career in Human Resources, this role offers an excellent entry point to gain hands-on HR experience in a dynamic hospitality environment. You&rsquo;ll work alongside a dedicated team, support day-to-day HR operations, and build a strong foundation for long-term career growth.
The pay rate is $25.00 per hour or more and is based on applicable and specialized experience and location.
What will I be doing?
The Part-Time Human Resources Coordinator serves as the first point of contact for all guests, applicants, and team members entering the Human Resources office, creating a welcoming and professional environment.
Key Responsibilities<ul><li>
Greet, assist, and provide prompt, courteous service to guests, applicants, and team members</li><li>
Support Human Resources Managers with a wide range of administrative and clerical duties, including:<ul><li>
Word processing, typing, and email correspondence</li><li>
Filing and data entry</li><li>
Answering phones and responding to inquiries</li><li>
Processing mail and maintaining records</li><li>
Taking notes and/or dictation as needed</li></ul></li><li>
Perform general office duties such as faxing, copying, and organizing documents</li><li>
Assist with additional administrative tasks and special projects as needed</li></ul>
What are we looking for?<ul><li>
3+years of Administrative Experience</li><li>
Knowledge and experience with Microsoft Word and Email Communication
</li></ul>The Benefits &ndash; Hilton is proud to have an award-winning workplace culture ranking #2 Best Company To Work For in the U.S. We support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to innovative programs. Hilton offers Part Time team Members:
<ul><li>Best-in-Class Paid Time Off (PTO)</li><li>
Go Hilton travel discount program</li><li>
Career growth and development</li><li>
Team Member Resource Groups</li><li>
Recognition and rewards programs</li></ul>
#LI-JW1</div>

Human Resources Coordinator (Part Time) - Palmer House a Hilton Hotel

John D. and Catherine T. MacArthur Foundation

&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;h1&gt;&lt;b&gt;Job Description&lt;/b&gt;&lt;/h1&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p&gt;&lt;u&gt;&lt;span&gt;Summary:&lt;/span&gt;&lt;/u&gt;&lt;/p&gt;&lt;p&gt;&lt;span&gt;The &lt;a href=&quot;https://www.macfound.org/&quot; target=&quot;_blank&quot;&gt;John D. and Catherine T. MacArthur Foundation&lt;/a&gt; is one of the nation&amp;#39;s largest independent foundations. The Foundation supports creative people, effective institutions, and influential networks building a more just, verdant, and peaceful world. MacArthur invests in solving some of the world&rsquo;s most pressing social challenges, including advancing global &lt;a href=&quot;https://www.macfound.org/programs/bigbets/climate-solutions/&quot; target=&quot;_blank&quot;&gt;climate solutions&lt;/a&gt;, promoting &lt;a href=&quot;https://www.macfound.org/programs/bigbets/criminal-justice/&quot; target=&quot;_blank&quot;&gt;local justice reform&lt;/a&gt; in the U.S., revitalizing &lt;a href=&quot;https://www.macfound.org/programs/bigbets/local-news/&quot; target=&quot;_blank&quot;&gt;local news&lt;/a&gt;, expanding who creates, uses, and benefits from &lt;a href=&quot;https://www.macfound.org/programs/bigbets/ai-opportunity/&quot; target=&quot;_blank&quot;&gt;artificial intelligence&lt;/a&gt;, and strengthening the &lt;a href=&quot;https://www.macfound.org/press/perspectives/listening-honoring-and-acting-advancing-native-well-being&quot; target=&quot;_blank&quot;&gt;well-being of Native communities&lt;/a&gt;. In addition to the &lt;a href=&quot;https://www.macfound.org/programs/awards/fellows/&quot; target=&quot;_blank&quot;&gt;MacArthur Fellows Program&lt;/a&gt; and the global &lt;i&gt;&lt;a href=&quot;https://www.macfound.org/programs/awards/100change/&quot; target=&quot;_blank&quot;&gt;100&amp;amp;Change&lt;span&gt; competition&lt;/span&gt;&lt;/a&gt;&lt;/i&gt;, the Foundation continues its historic commitments to the &lt;a href=&quot;https://www.macfound.org/programs/enduring-commitments/journalism-media/&quot; target=&quot;_blank&quot;&gt;role of journalism&lt;/a&gt; in a responsive democracy as well as the vitality of our headquarters city, &lt;a href=&quot;https://www.macfound.org/programs/enduring-commitments/chicago-commitment/&quot; target=&quot;_blank&quot;&gt;Chicago&lt;/a&gt;. The Foundation also maintains offices in &lt;a href=&quot;https://www.macfound.org/about/offices/macarthur-in-nigeria&quot; target=&quot;_blank&quot;&gt;Nigeria&lt;/a&gt; and &lt;a href=&quot;https://www.macfound.org/about/offices/macarthur-in-india&quot; target=&quot;_blank&quot;&gt;India&lt;/a&gt;. &lt;/span&gt;&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;The Native Self-Determination portfolio centers the capacities of Native Nations and Indigenous communities to define and pursue their own priorities, elevating Indigenous knowledge, governance, and leadership. The portfolio invests in Native-led organizations, tribal governments, and community-based initiatives that build community and institutional capacity to support sustainable pathways to self-determination. As the same time, it advances accountable, trust-based relationships between philanthropy and Indigenous communities.&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;The Administrator is an integral and active part of the Native Self-Determination Team&rsquo;s Core Group, which includes active participation in meetings, seminars, site visits, etc. The Administrator works closely with the Coordinator to ensure smooth operations for the Team and reports to the Director, Native Self-Determination.&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;This role is time-limited for an initial period of 5 years with the possibility of extension.&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;&lt;u&gt;Essential Duties and Responsibilities&lt;/u&gt;:&lt;/p&gt;&lt;ul&gt;&lt;li&gt;&lt;p&gt;Prepare Grant and Administrative budgets, review budget forecast, and make adjustments throughout the year&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Budget scenario planning in preparation for program budget submission&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Assist the Director, Native Self-Determination with the progress of grants, including proposals, briefs, and reports, and tracking through different grantmaking stages&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Liaise with grants management staff&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Interact with, provide guidance to, and respond to questions from grantees and others&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Schedule and coordinate expert consultations&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Manage contracts&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Participate in meetings and serve as recorder of critical tasks, discussions, and decisions&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Perform writing, proofreading, and editing assignments as needed&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Coordinate document and information management tasks that add value for the Team&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Manage the production of Board materials&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Liaise with other Teams and Departments as needed&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Liaise with Coordinator and Meeting Planners as needed to ensure efficient coordination of meetings and convenings&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Assist with orientation of new Team members&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Travel to site visits, meetings, conferences &ndash; domestic and international &ndash; as needed and approved by Director&lt;/p&gt;&lt;/li&gt;&lt;/ul&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;&lt;u&gt;Other Duties and Responsibilities:&lt;/u&gt;&lt;/p&gt;&lt;ul&gt;&lt;li&gt;&lt;p&gt;Manage special projects and workflow as requested&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Work with Coordinator to ensure smooth and efficient operation for Team&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Serve as back-up to Coordinator and participate in cross-training&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Perform other duties as assigned&lt;/p&gt;&lt;/li&gt;&lt;/ul&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;&lt;u&gt;Qualifications:&lt;/u&gt;&lt;/p&gt;&lt;ul&gt;&lt;li&gt;&lt;p&gt;Minimum of six to ten years of relevant administrative experience&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;A bachelor&rsquo;s degree or related experience required&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Comfortable working in a team environment&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Able to take initiative and work proactively&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Strong interpersonal, communication, and leadership skills&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Excellent writing, editing, organizational, and verbal skills&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Able to effectively communicate in written and oral format with both internal and external contacts&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Facility in working with budgets and budgeting&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Organized and able to think and work independently with little direct supervision&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Strong working knowledge of Microsoft Office Suite&lt;/p&gt;&lt;/li&gt;&lt;/ul&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;The position is hybrid and based in Chicago, Illinois.&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;&lt;i&gt;Annual salary for this role will start at $73,900. We offer a generous total compensation package that emphasizes both base salary and a comprehensive benefits package to support your life, health, and well-being. &lt;/i&gt;&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;&lt;b&gt;&lt;u&gt;Physical Requirements and Work Environment&lt;/u&gt;&lt;/b&gt;&lt;/p&gt;&lt;p&gt;The work environment is an office setting. Intermittent physical activities will include bending, reaching, sitting, and moving around the office during working hours. Requests for reasonable accommodations will be considered to enable a person with disabilities to perform the job. Reasonable accommodations are also available during the interview process. &lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;

Administrator, Native Self-Determination

ActiveCampaign

<div>
 At ActiveCampaign, we believe that world-class talent is the engine of our success. As our next
 
 People Coordinator
 
 , you won&rsquo;t just be managing administrative tasks&mdash;you&rsquo;ll be the architect of the first impression for every new hire and a guardian of our operational excellence. You will play a pivotal, dual role: serving as the backbone of the Talent Acquisition team by creating seamless interview experiences, while simultaneously partnering with the People Operations team to manage the entire employee lifecycle with precision and care. This is an opportunity to be at the heart of our culture, ensuring that every interaction&mdash;from a candidate&rsquo;s first phone screen to an employee&rsquo;s career milestone&mdash;is handled with the "best in class" service that defines our team.
 
 
 
 On a Typical Day, You Might
 
 
 
 <ul>
 <li>
 Safeguard compliance and records by meticulously maintaining and auditing HR data, including job classifications, salary updates, and terminations in accordance with federal and state laws.
 </li>
 <li>
 Streamline pre-boarding and hiring by administering background checks, managing the I-9 process, and ensuring all offer documents and employment contracts are executed flawlessly.
 </li>
 <li>
 Act as a Workday power user, building out new hire profiles and partnering with the broader People team to iterate on HRIS records and system needs.
 </li>
 <li>
 Serve as an Onboarding Liaison, partnering with the IT department for equipment logistics and providing dedicated support to new hires during their critical first days.
 </li>
 <li>
 Empower our employees as the first point of contact for inquiries, resolving Tier 1 tickets with speed and accuracy using internal resources.
 </li>
 <li>
 Orchestrate interview logistics for the Talent Acquisition team, utilizing Lever to coordinate phone screens, assessments, and panel interviews for a seamless candidate journey.
 </li>
 <li>
 Manage high-volume candidate pipelines, tracking individuals through various stages of communication, testing, and screening with precision.
 </li>
 <li>
 Deliver an "Experience First" service level, providing an exceptional and professional environment for both our candidates and internal interviewing teams.
 </li>
 <li>
 Drive special projects across People Ops initiatives, including compliance audits and team events, to constantly improve our internal HR duties.
 
 
 </li>
 </ul>
 
 The Ideal Candidate Will Bring
 
 
 
 <ul>
 <li>
 1-2+ years of experience within an HR or People team, demonstrating a strong foundation in administrative coordination.
 </li>
 <li>
 Systems expertise with the ability to master new technology quickly; prior experience with Lever (ATS) and Workday (HRIS) is highly preferred.
 </li>
 <li>
 Exceptional communication skills, with a talent for interacting professionally with stakeholders at all levels.
 </li>
 <li>
 Unwavering attention to detail and a commitment to accuracy when managing sensitive data.
 </li>
 <li>
 A proactive, problem-solving mindset that seeks to streamline administrative workflows and improve efficiency.
 </li>
 <li>
 The agility to pivot between tasks at the drop of a hat, remaining productive and positive in a fast-paced environment.
 </li>
 <li>
 A proven ability to maintain strict confidentiality regarding sensitive employee information and records.
 </li>
 <li>
 Foundational knowledge of HR law and compliance (a strong plus) and a Bachelor&rsquo;s degree (preferred).
 
 
 </li>
 </ul>
 
 About ActiveCampaign
 
 
 
 ActiveCampaign is the autonomous marketing platform for people at the heart of the action. It empowers teams to automate their campaigns with AI agents that imagine, activate, and validate&ndash;freeing them from step-by-step workflows and unlocking limitless ways to orchestrate their marketing.
 
 
 With AI, goal-based automation, and 1,000+ app integrations, agencies, marketers, and owners can build cross-channel campaigns in minutes&ndash;fine-tuned with billions of data points to drive real results for their unique business.
 
 
 ActiveCampaign is the trusted choice to help businesses unlock a new world of boundless opportunities&ndash;where ideas become impact and potential turns into real results.
 
 
 As a global multicultural company, we are proud of our inclusive culture which embraces diverse voices, backgrounds, and perspectives. We don&rsquo;t just celebrate our differences, we believe our diversity is what empowers our innovation and success. You can find out more about our DEI initiatives here.
 
 
 
 Perks And Benefits
 
 
 
 At ActiveCampaign, we prioritize employees&rsquo; well-being and professional growth by cultivating a culture centered on collaboration and innovation. When you join our team, you&rsquo;ll not only have the opportunity to make a significant impact, but also enjoy a range of benefits tailored to support your personal and career development.
 
 
 
 Here Are Some Of The Benefits We Offer
 
 
 
 <ul>
 <li>
 Comprehensive Health &amp; Wellness: Top-tier benefits package that includes a fully-covered High Deductible Health Plan (HDHP), complimentary access to telehealth services, and a free subscription to Calm.
 </li>
 <li>
 Growth &amp; Development: Access to LinkedIn Learning, professional development programs, and career growth opportunities in a fast-growing organization.
 </li>
 <li>
 Generous Paid Time Off: Recharge and take the time you need to maintain work-life balance with open PTO.
 </li>
 <li>
 Total Rewards: Generous 401(k) matching with immediate vesting, quarterly perks with commuter and lunch benefits for hub based employees or a stipend for remote workers, and a four-week paid sabbatical with bonus after five years.
 </li>
 <li>
 Collaborative Culture: Work alongside brilliant, passionate colleagues in an environment that values innovation, teamwork, and mutual support.
 
 
 </li>
 </ul>
 ActiveCampaign is an equal opportunity employer. We recruit, hire, pay, grow and promote no matter of gender, race, color, sexual orientation, religion, age, protected veteran status, physical and mental abilities, or any other identities protected by law.
 
 
 Our Employee Resource Groups (ERGs) strive to foster a diverse inclusive environment by supporting each other, building a strong sense of belonging, and creating opportunities for mentorship and professional growth for their members.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

People Coordinator

HSH Group (owner and operator of The Peninsula Hotels)

<div>The Peninsula Chicago is seeking a Coordinator to join our Engineering team and be an integral part of our guest-focused service.
<ul>
<li>Work for a luxury Five-Star Five-Diamond property in the heart of Michigan Avenue, Chicago</li>
<li>Grow within a diverse multi-outlet property</li>
<li>Exceptional health benefits package and 401(k) with company match.</li></ul> 


Key Accountabilities:
<ul>
<li>Handle and coordinate the office administration functions according to the instructions of the Director of Engineering and established policies and procedures</li>
<li>Provides secretarial support to Director of Engineering and extends support to the team</li>
<li>Handles and screens incoming phone calls and takes messages</li>
<li>Receives and dispatches correspondences</li>
<li>Keeps filing system in good order and up-to-date</li>
<li>Relays R&amp;M orders from other departments</li>
<li>Prepares monthly utilities reports for submission to management of the Hotel</li>
<li>Performs other duties assigned by the Director of Engineering as well as with own initiative</li>
<li>Adheres to all house rules, fire regulations, departmental policies and procedures</li></ul> 


General Requirements:
<ul>
<li>2 years of coordination experience in a luxury property ideal</li>
<li>Knowledge of Microsoft systems and engineering preferred</li>
<li>Ability to deal with a high level of work demand and pressure, individual must have great organization skills</li>
<li>Excellent command of written and spoken English</li></ul> 


Benefits We Offer:
<ul>
<li>10 vacation days per year</li>
<li>5 Chicago Paid Leave Days per year</li>
<li>5 Chicago Paid Sick Leave Days per year</li>
<li>9 holiday days per year</li>
<li>Complimentary employee meals</li>
<li>Discounted parking</li>
<li>Discounted and complimentary room nights at The Peninsula Hotels</li>
<li>50% restaurant discount</li>
<li>50% discount on spa services</li>
<li>25% discount on spa retail</li>
<li>80% company-paid medical, dental, and vision coverage</li>
<li>Complimentary life insurance</li>
<li>Complimentary long-term disability</li>
<li>Retirement plan with 5% company match</li></ul> 


We are delighted to receive your resume for further consideration. As we anticipate a large number of applications, we look forward to connecting with candidates that meet our various role qualifications. To be considered for this position, you must have work authorization in the United States. The salary range for this position is $25-28 per hour.</div>

Engineering Coordinator

Insight Global

<div>
 
 
 Administrative Assistant
 
 
 
 Location: Chicago, IL (hybrid on-site Tuesday &ndash; Thursday)
 
 
 Duration: Temp‑to‑Hire
 
 
 Schedule: Full‑Time 7:30 AM &ndash; 4:00 PM (flexible)
 
 
 
 
 
 This financial services company is seeking a reliable, detail‑oriented Administrative Assistant to serve as the central administrative point of contact for its Chicago and Miami offices. This role is heavily administrative (not reception‑focused) and is critical to the day‑to‑day operations of the firm.
 
 
 The ideal candidate brings prior experience within a financial services or investment firm, demonstrates strong ownership of administrative responsibilities, and values consistency and professionalism in an in‑office environment.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 2&ndash;3 years of experience within a financial services or investment firm (required)
 </li>
 <li>
 Strong administrative background with experience supporting office‑wide operations
 </li>
 <li>
 High attention to detail and strong organizational skills
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
 </li>
 <li>
 Ability to work independently in a self‑reliant team environment
 </li>
 <li>
 Strong reliability and consistent attendance &mdash; this role requires an in‑office presence
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the Chicago office and Miami office
 </li>
 <li>
 Manage complex calendars and schedule internal and external meetings, including coordinating across time zones
 </li>
 <li>
 Coordinate conferences and register employees within the building
 </li>
 <li>
 Monitor office calendars and manage daily office access, including greeting visitors and letting employees into the office
 </li>
 <li>
 Answer phone lines and assist with internal and external communications
 </li>
 <li>
 Support executives and teams with calendaring and meeting logistics
 </li>
 <li>
 Prepare, edit, and organize presentations, reports, and materials for investment meetings
 </li>
 <li>
 Maintain files, manage office supplies, and support basic database/CRM updates
 </li>
 <li>
 Assist with ad‑hoc projects, onboarding support, and company‑wide initiatives
 </li>
 <li>
 Ensure smooth, consistent office operations on a daily basis
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Part-Time Administrative Assistant

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