administrative secretary (executive secretary i)

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administrative secretary (executive secretary i) Jobs in Chicago

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admissions & records coordinator

clinical coordinator

executive administrative assistant Jobs in Chicago

executive administrative assistant

administrative coordinator

Sinai Chicago

<div>Sinai Health System (SHS) is one the largest private safety net healthcare systems in Illinois. SHS includes Mount Sinai Hospital, Schwab Rehabilitation Hospital, Holy Cross Hospital, Sinai Children's Hospital, Sinai Medical Group, Sinai Community Institute, and Sinai Urban Health Institute and employs approximately 4000 individuals. For nearly 100 years, the organization's mission has been to improve the health of the individuals and the communities we serve.
Called Chicago's &quot;safety-net giant,&quot; Sinai Health System's merger with Holy Cross Hospital in 2013 created a unique Jewish-Catholic partnership united in a mission to bring quality, compassionate health care and social services to some of Chicago's most economically challenged communities. Even before the Affordable Care Act, Sinai's institutions emphasized community wellness by focusing on economic and social disparities that impact health. Today, there are 1.5 million Chicagoans in Sinai's service area.
 Background:
The Clinical Nurse Coordinator Cath Lab role on the Inpatient Nursing Units is a critical position designed to assist the Nurse Manager/Director in providing administrative and critical leadership; presents self as a dedicated healthcare professional, patient advocate, mentor, clinical resource, and leader.
The Clinical Nurse Coordinator role is essential in improving the patient experience on the units as well as elevating quality of care delivery and patient safety. Under the direction of the Nurse Manager/Director, assists with orientation and training for new employees, ensures compliance with all regulatory agencies by enforcing policy and procedures, and improves patient throughput.
In the absence or at the direction of the Nurse Manager/Director, the Clinical Nurse Coordinator will maintain the operational and clinical aspects of the unit.
Responsibilities include, but are not limited to staff management and development, appropriate staffing, patient flow/throughput, quality, patient safety, and patient experience.
The Clinical Nurse Coordinator is expected to communicate and collaborate with patients, families, physicians, and all other healthcare professionals to meet optimum outcomes.
The Clinical Nurse Coordinator works as needed providing direct line care to patients and enters into staffing as needed. This role is staffed for both day and night shifts and is required to provide leadership outside of regular business hours. This position also works rotating weekends and holidays. This position reports to nurse manager/director and provides supervision to unit staff
MINIMUM EDUCATION:
<ul><li>BSN PREFERRED</li>
</ul>
MINIMUM WORK EXPERIENCE:
<ul><li>3-5 years current clinical nursing background required.</li>
<li>Five (5) of progressive clinical experience to include Acute Care Cardiac Nursing, Acute Care Telemetry, Critical Care/Emergency Room Nursing, Case Management, Charge Nurse/House Supervision, or Transfer Center experience.</li>
</ul>
KNOWLEDGE &amp; SKILLS:
<ul><li>Progressive track record of leadership responsibilities.</li></ul> 

REQUIRED LICENSES, CERTIFICATES, REGISTRATIONS:
<ul><li>Registered Nurse (RN) with a valid Illinois license</li></ul> 
 
Location: SHS &middot; MSH MSH CATH LAB 
Schedule: Full Time, Varied Shifts, 7:30am-4pm, 8:30am-5pm,9:30am-6pm, call</div>

Clinical RN Coordinator-CATH LAB

LEARN Charter School

<div>Founded in 2001, LEARN is a network of high-performing college preparatory, tuition-free public elementary and middle schools with the mission of providing children with the academic foundation and ambition to earn a college degree. There are 11 LEARN Schools serving 4,100 students in grades PK-8 across Chicago, Waukegan, North Chicago, and Washington, D.C.
It is our goal to create an environment, on every campus, in which our staff members feel supported, respected, and appreciated. Our staff work together at each school and across the network to share ideas, problem solve, and innovate to move our schools and students beyond the expected. LEARN has been honored by having one of our school leaders recognized as the 2022 Principal of the Year by the Illinois Network of Charter Schools, in addition to LEARN 9 Waukegan earning a Exemplary school designation by the Illinois State Board of Education. LEARN also received a $7 million dollar gift from Mackenzie Scott in honor of our positive impact on education in Chicago.
LEARN's mission remains crystal clear: to provide children with the academic foundation and ambition to earn a college degree. LEARN is currently looking for hard-working and passionate professionals that are dedicated to transforming public education.
What You'll Do:
As an Office Manager, your critical tasks will include but not be limited to: 
Essential Job Functions<ul><li>Interacts frequently with staff, parents, students, instructors, visitors and community members</li><li>Manages student enrollment processes including family outreach and marketing</li><li>Responsible for the maintenance, care, security and integrity of student records</li><li>Updates all records and maintains a detailed filling system related to student information management systems (i.e. attendance, grades, health records, etc.). Adheres strictly to the policy of maintaining confidentiality</li><li>Ensures that the school is in compliance and meets all necessary administrative deadlines, requirements, etc.</li><li>Provides exceptional administrative support to the Principal and performs tasks in an efficient, professional and timely manner</li><li>Oversees staff attendance reporting</li><li>Facilities the ordering and receiving supplies for the office and school (i.e. purchase order process)</li><li>Provides Tier 1 tech support as needed (backup to IT support staff)</li><li>Establishing and maintains the organization of the school office</li></ul>
This job is a great fit if you:
<ul><li>Have a demonstrated record of living LEARN's Core Values
</li><li>Have experience working with computers including software (such as Excel) and student information management systems (i.e. Powerschool and ASPEN)
</li><li>Evaluate and improve processes
</li><li>Perform responsible, accurate and timely clerical work
</li><li>Understand and carry out oral and written directions
</li><li>Type at least 40-50 WPM
</li><li>Are able to establish and maintain professional relationships
</li><li>Can communicate accurately, courteously and effectively &ndash;orally and in writing &ndash; to different audiences</li></ul>
Preferred<ul><li>
You are bilingual
</li><li>Experience as an Office Manager or senior receptionist with 5 + years in a school setting preferred.</li><li>
Associates degree</li>
Ability to develop and maintain budgets 
<li>
</li></ul> 
 
Benefits Summary:
We offer a comprehensive and competitive benefits package for all full time employees, including:<div><ul><li> 
Medical, Dental and Vision Insurance</li><li>Wellness Benefits: Online Mental Health Support, free on site COVID testing</li><li>Paid vacation, personal days, paid holidays, including 5 days off every 23 days in a school year</li><li>Short and long term disability</li><li>Paid life insurance</li><li>403B Contribution + 4.5% matching as eligible</li></ul> 
</div> 
Working Conditions and Physical Demands
Nature of work required an ability to operate standard business office equipment. Required ability to communicate and exchange information, collect, compile and prepare work documents, set-up and maintain work files. Majority of work is performed in a general office environment. May require participation and attendance at organization sponsored events and meetings. 
 
This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of LEARN Charter School Network. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.</div>

Office Manager

Biological Sciences Division at the University of Chicago

<div>
 
 Department
 
 
 
 BSD OBG - Research Staff
 
 
 
 
 About The Department
 
 
 
 
 The Department of Obstetrics and Gynecology has 136 clinical providers providing care at the main hospital in Hyde Park and multiple offsite locations. We have more than 68,000 outpatient visits, 28,000 ultrasound visits, 2,800 deliveries, and 3,300 surgeries per year. Teaching, research, and the highest quality clinical care are top priorities for the Department. The residency and fellowship programs are highly ranked and have a history of training leaders in healthcare. The Department also has a significant research enterprise, engaging in population health studies, as well as research conducted in wet laboratories on tumor biology, fibroid research, and hypertensive diseases in pregnancy.
 
 
 
 
 Job Summary
 
 
 
 
 The job compiles, documents, analyzes, and reports on moderately complex clinical studies. Provides input to support the administrative and operational decisions that impact clinical research conducted across the University.
 
 
 The Clinical Research Coordinator II independently manages and executes moderately complex clinical research studies from start up through close out. This role serves as a central operational lead, ensuring scientific integrity, regulatory compliance, and seamless coordination across investigators, sponsors, and multidisciplinary teams. The Coordinator plans and conducts clinical and non clinical research activities, oversees participant recruitment and study visits, manages data collection and reporting, and supports dissemination of findings through publications and presentations.
 
 
 This position exercises professional judgment in navigating regulatory requirements, financial considerations, and study logistics, while maintaining strict adherence to institutional, state, and federal guidelines. The role contributes directly to advancing research initiatives across the University by ensuring studies are executed efficiently, ethically, and in alignment with sponsor expectations.
 
 
 
 
 Responsibilities
 
 
 
 
 <ul>
 <li>
 Develop study protocols, CRFs, and other study documents.
 </li>
 <li>
 Working closely with Principal Investigators (PIs) and laboratory team members.
 </li>
 <li>
 Technical proficiency and ability to operate, troubleshoot, and maintain specialized laboratory machinery.
 </li>
 <li>
 Sample preparation, including collecting, labeling, and processing biological samples for testing.
 </li>
 <li>
 Setting up experiments, running protocols (e.g., cell culturing, DNA extraction, PCR, ELISA, and staining slides and microscopy), and assisting with animal care and study design.
 </li>
 <li>
 Data management, collecting, recording, and analyzing data, often using computerized equipment.
 </li>
 <li>
 Keep detailed documentation of lab notebooks that document every step of an experiment. Lab maintenance, cleaning equipment, managing inventory, and handling hazardous materials.
 </li>
 <li>
 Develop instructional regulatory body (IRB) protocols, amendments and other documents as well as respond to IRB stipulations and requirements.
 </li>
 <li>
 Collect, archive subjects&rsquo; data. Assist in scientific data dissemination. Develop, write, edit, submit and publish scientific manuscripts and present scientific abstracts at national and international conferences.
 </li>
 <li>
 Participate in local and national meetings related to multi center trials and participate in regular phone/skype meetings related to clinical research.
 </li>
 <li>
 Assist in developing and submitting regular progress reports to NIH and other sponsors of clinical research studies.
 </li>
 <li>
 This job provides technical and administrative support in a laboratory environment performing basic laboratory techniques, research and analysis under direction.
 </li>
 <li>
 Provides routine or standardized laboratory duties by collecting data in support of research projects under direct supervision.
 </li>
 <li>
 Complies with institution, state and federal regulatory policies, procedures, directives, and mandates.
 </li>
 <li>
 Analyzes, facilitates and participates in the daily activities of multiple moderately complex clinical trials and performs all aspects of clinical data management, including patient data retrieval, referring MD office records, preparing clinical research charts, subject consenting, subject recruitment, perform and supervise various study visit procedures, and participate in program audits.
 </li>
 <li>
 Prepares program conference lists for multidisciplinary conferences and workshops.
 </li>
 <li>
 Participates in all pharmaceutical site visits. Uses moderate understanding of clinical trials to collect and store patient specimens, radiology scans and reports.
 </li>
 <li>
 Solves a range of straightforward problems relating to the administration of the compliance, financial and other related aspects of a clinical study.
 </li>
 <li>
 Interprets the data needed for insurance submissions. Gathers pre-testing results if obtained at an outside facility.
 </li>
 <li>
 Accountable for all tasks in moderately complex clinical studies.
 </li>
 <li>
 Facilitates and participates in the daily activities of moderately complex clinical studies and performs various activities including patient data retrieval, documenting clinical research records, and participation in program audits.
 </li>
 <li>
 Uses knowledge of clinical studies to coordinate the collection of analyzable clinical research data and/or samples with a limited to moderate degree of independence. Contributes to the problem solving on assigned clinical research studies and tasks.
 </li>
 <li>
 Performs other related work as needed.
 
 
 </li>
 </ul>
 
 
 Education:
 
 
 
 
 
 Minimum Qualifications
 
 
 
 Minimum requirements include a college or university degree in related field.
 
 
 
 
 Work Experience:
 
 
 
 
 Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
 
 
 
 
 Certifications:
 
 
 
 
 
 Preferred Qualifications
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 College or university degree in related field.
 </li>
 <li>
 Advanced degree in research or a related field strongly preferred.
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 2-5 years of work experience in a related job discipline.
 </li>
 <li>
 Previous clinical trials experience.
 </li>
 <li>
 Previous IRB protocol experience.
 
 
 </li>
 </ul>
 
 
 Preferred Competencies
 
 
 
 
 <ul>
 <li>
 Ability to independently coordinate and manage moderately complex clinical research studies from start up through close out.
 </li>
 <li>
 Knowledge of IRB processes, regulatory requirements, and institutional, state, and federal research policies.
 </li>
 <li>
 Strong data management and analytical skills, including experience with REDCap, Excel, and other research data systems.
 </li>
 <li>
 Understanding of research methodologies and basic laboratory techniques applicable to clinical and non clinical studies.
 </li>
 <li>
 Sound problem solving skills with the ability to exercise professional judgment in resolving study related operational, compliance, and financial issues.
 </li>
 <li>
 Effective collaboration and communication skills when working with investigators, sponsors, multidisciplinary teams, and external partners.
 </li>
 <li>
 Strong organizational skills and attention to detail with the ability to manage multiple studies and competing priorities.
 
 
 </li>
 </ul>
 
 Working Conditions
 
 
 
 <ul>
 <li>
 Work is performed primarily in an outpatient clinical setting with additional responsibilities in a laboratory environment.
 </li>
 <li>
 Requires travel between multiple clinical sites as needed to support study activities.
 </li>
 <li>
 Requires prolonged periods of standing during clinical or study related activities.
 </li>
 <li>
 Requires extended periods of computer use for data entry, documentation, and reporting.
 
 
 </li>
 </ul>
 
 Application Documents
 
 
 
 <ul>
 <li>
 Resume (required)
 </li>
 <li>
 Cover Letter (preferred)
 
 
 </li>
 </ul>
 When applying, the document(s)
 
 MUST
 
 be uploaded via the
 
 My Experience
 
 page, in the section titled
 
 Application Documents
 
 of the application.
 
 
 
 Job Family
 
 
 
 Research
 
 
 
 Role Impact
 
 
 
 Individual Contributor
 
 
 
 Scheduled
 
 
 Weekly Hours
 
 
 
 40
 
 
 
 
 Drug Test Required
 
 
 
 
 Yes
 
 
 
 
 Health Screen Required
 
 
 
 
 Yes
 
 
 
 
 Motor Vehicle Record Inquiry Required
 
 
 
 
 No
 
 
 
 Pay Rate Type
 
 
 
 Salary
 
 
 
 FLSA Status
 
 
 
 Exempt
 
 
 
 Pay Range
 
 
 
 $60,000.00 - $75,000.00
 
 
 The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting.
 
 
 
 
 Benefits Eligible
 
 
 
 
 Yes
 
 
 The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
 
 
 
 Posting Statement
 
 
 
 The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
 
 
 Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
 
 
 All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
 
 
 The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
</div>

Clinical Research Coordinator II - OBG - Research Staff

South Side Healthy Community Organization (SSHCO)

<div>The Executive Assistant to the Chief Executive Officer provides high-level administrative and organizational support to the CEO and is responsible for the efficient operation of the Office of the CEO. Serving as the primary administrative liaison to the Board of Directors, Board Committees, executive leadership, and internal and external stakeholders, this position manages executive scheduling, communications, Board governance administration, leadership meeting coordination, and executive follow-up. Success in this role requires exceptional organizational skills, sound judgment, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.
ESSENTIAL JOB FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform essential duties.
<ul><li>Provide comprehensive executive administrative support to the Chief Executive Officer and other team members as assigned by the CEO.</li>
<li>Manage CEO&rsquo;s calendar, meeting schedule, email, travel arrangements, and executive logistics while resolving conflicts and protecting executive time.</li>
<li>Coordinate Board of Directors, Executive Committee, Executive Leadership, and other meetings by managing meeting logistics, preparing agendas and materials, recording official meeting minutes, documenting decisions and action items, maintaining governance records, and monitoring follow-up to ensure timely completion of assigned responsibilities.</li>
<li>Prepare, edit, proofread, and distribute executive correspondence, reports, presentations, meeting materials, and other documents with a high degree of professionalism, accuracy, and attention to detail.</li>
<li>Maintain executive tacking systems for CEO priorities, organizational committees, Board of Directors, and special projects while monitoring deadlines, follow-up activities, and completion of assigned tasks.</li>
<li>Serve as the primary point of contact for the Office of the CEO and communicate professionally with Board members, executive leadership, partner organizations, government agencies, vendors, community stakeholders, and other internal and external stakeholders.</li>
<li>Coordinate and support special projects, organizational initiatives, executive events, Board retreats, leadership meetings, and other activities as assigned.</li>
<li>Demonstrate initiative, professionalism, and exceptional organizational skills while effectively managing multiple priorities in a fast-paced environment.</li>
<li>Exercise sound judgement and discretion in managing confidential, sensitive, and proprietary information while maintaining the highest standards of professionalism and confidentiality.</li>
<li>Performs other duties as requested.</li>
</ul>
QUALIFICATIONS:
<ul><li>Minimum of a bachelor&rsquo;s degree and/or 7 years of direct experience working as an Administrative Assistant required.</li>
<li>Experience and/or knowledge of healthcare preferred.</li>
<li>Proficient in Microsoft Office Suite</li>
<li>Professional and friendly demeanor</li>
<li>Ability to critically think, act independently and exercise sound judgement.</li>
<li>Strong interpersonal skills and ability to build relationships with staff and stakeholders</li>
<li>Strong communication and organizational skills, ability to multi-task and set priorities.</li></ul></div>

Executive Assistant

City of Chicago

<div>
 
 BID/JOB ANNOUNCEMENT
 
 
 
 
 AMINISTRATIVE ASSISTANT
 
 
 
 
 DEPARTMENT OF FAMILY AND SUPPORT SERVICES
 
 
 
 
 HUMAN SERVICES DIVISION
 
 
 
 
 Number of Positions:
 
 
 1
 
 
 
 
 (Additional Vacancies Possible Pending Budget Approval)
 
 
 
 
 Starting Annual Salary:
 
 
 $51,936
 
 
 
 
 This position is open to the public and all current City employees covered under the City&rsquo;s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) &ndash; BARGAINING UNIT 1, 3, 4 &amp; 5. Only employees in City job titles in this bargaining unit are eligible to bid.
 
 
 
 
 BID INSTRUCTIONS: Apply on the bid site:
 
 
 https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en
 
 
 AND
 
 
 
 <ul>
 <li>
 Check the box on your profile titled &ldquo;Currently employed by the City of Chicago&rdquo;
 </li>
 <li>
 Enter your employee ID (located on your pay stub labeled &lsquo;payee/employee number&rsquo;)
 </li>
 <li>
 Select your correct bargaining unit
 
 
 </li>
 </ul>
 
 FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
 
 
 
 
 Applications for this position will be accepted until 11:59pm CDT on
 
 
 08/11/2026
 
 
 
 Under general supervision, performs administrative, clerical, and/or secretarial duties for a City manager or supervises staff performing office assistant support functions, and performs related duties as required
 
 
 
 Essential Duties
 
 
 
 <ul>
 <li>
 Compiles documents and obtains data from various sources to prepare programmatic and administrative reports
 </li>
 <li>
 Oversees the filing, storage and maintenance of office and electronic filing systems and updates tracking logs and database
 </li>
 <li>
 Responds to requests for information of departmental records and processes requests in accordance with departmental policies and procedures
 </li>
 <li>
 Coordinates the ordering, storage and distribution of office supplies and/or coordinates equipment repair and maintenance
 </li>
 <li>
 Processes payment vouchers, travel and mileage reimbursement requests
 </li>
 <li>
 Maintains account records, verifies the posting of payments and collects payment for department programs
 </li>
 <li>
 Trains and instructs staff in office and clerical operations and departmental rules and policies
 </li>
 <li>
 Maintains petty cash records to track office expenditures
 
 
 </li>
 </ul>
 
 Additional Duties May Be Required For This Position.
 
 
 
 
 
 Location:
 
 
 Human Services Division
 
 
 845 W. Wilson
 
 
 
 
 Days:
 
 
 Monday - Friday
 
 
 
 
 Hours:
 
 
 9:00AM &ndash; 5:00PM
 
 
 
 THIS POSITION IS IN THE CAREER SERVICE
 
 
 
 <ul>
 <li>
 Two years of administrative, office assistant or secretarial experience; or an equivalent combination of education, training, and experience.
 </li>
 <li>
 Should the above criteria not be fulfilled, the following options are acceptable: A diploma or a certificate of completion form a vocational or business education program in Office Administration, plus one (1) years of administrative, office assistant or secretarial experience
 </li>
 <li>
 Graduation from an accredited college with an Associate&rsquo;s degree or higher, plus one (1) year of administrative, office assistant or secretarial experience
 
 
 </li>
 </ul>
 
 Selection Requirements
 
 
 
 This position requires applicants to complete an interview which will include a universal assessment. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.
 
 
 
 Preference Will Be Given To Candidates Possessing The Following
 
 
 
 <ul>
 <li>
 Demonstrated ability to obtain and prepare programmatic data and administrative reports
 </li>
 <li>
 Training experience
 </li>
 <li>
 History of providing high-level support to senior leadership
 </li>
 <li>
 A Associates degree or 60 college credit hours
 </li>
 <li>
 Proficiency in Microsoft Office, including Excel, Power Point and Outlook
 
 
 </li>
 </ul>
 
 For Information on our employees benefits please visit our benefits website at:
 
 
 https://www.chicago.gov/city/en/depts/fin/benefits-office.html
 
 
 
 
 For Information on our salary and title structure visit our classifications website at:
 
 
 
 
 https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf
 
 
 
 
 APPLICATION EVALUATION:
 
 Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.
 
 
 
 COMMITMENT TO DIVERSITY:
 
 To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration.
 
 
 These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders.
 
 
 For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.
 
 
 To learn more about our hiring practices click here.
 
 
 
 ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
 
 
 
 
 The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.
 
 
 
 
 City of Chicago
 
 
 
 Brandon Johnson, Mayor
 
 
 
 Job Posting
 
 
 
 Jul 28, 2026, 11:03:02 AM
</div>

ADMINISTRATIVE ASSISTANT

VFS Global

Overview: We are seeking a detail-oriented and organized individual to join our team as a Submission Officer. As a Submission Officer, you will play a crucial role in supporting our organization by managing submissions, coordinating events, and providing administrative assistance. This is a full-time position with opportunities for growth and development.Duties: - Coordinate and manage the submission process, ensuring all required documents are received and processed accurately - Maintain an organized database of submissions and related information - Assist with event planning and coordination, including scheduling, logistics, and communication with participants - Perform data entry tasks to update records and maintain accurate information - Provide general office management support, including managing phone systems, mail distribution, and office supplies - Utilize Google Suite to create and manage documents, spreadsheets, and presentations - Conduct proofreading and editing tasks to ensure accuracy of documents - Type correspondence, reports, and other materials as needed - Act as a personal assistant to senior staff members, providing administrative support as requiredExperience: - Previous experience in event planning or coordination is preferred - Proficient in data entry tasks with strong attention to detail - Familiarity with office management procedures and clerical tasks - Excellent phone etiquette and communication skills - Proficient in using Google Suite (Docs, Sheets, Slides) - Strong proofreading skills with a keen eye for accuracy - Ability to type efficiently and accurately - Previous experience as a personal assistant or administrative role is an assetWe offer competitive compensation packages along with opportunities for professional growth. If you are a motivated individual who thrives in a fast-paced environment, we would love to hear from you. Apply today to join our team as a Submission Officer!Job Types: Full-time, ContractPay: $19.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Work Location: In person

Submission Officer

Peachy

<div>
 
 
 Peachy&rsquo;s mission is to clear care barriers and make wrinkle treatment more accessible than it&rsquo;s ever been through Preventative Botox, Prescription Retinoids, and Daily Use Sunscreen. Our approach? Transparent pricing, unmatched quality of care, and solutions backed by science. Plain and simple.&nbsp;
 
 
 
 
 Job Title:
 
 Front Desk Coordinator (Studio Experience Specialist)
 
 
 
 Location:
 
 Chicago, Illinois - Peachy Gold Coast
 
 
 The
 
 Front Desk Coordinator
 
 role at Peachy, known internally as a
 
 
 Studio Experience Specialist
 
 
 , works closely with our Studio Manager and Clinical Providers to ensure a positive and educational experience for every client, every time. This role is a client journey expert, passionate about wrinkle prevention and knowledgeable about Peachy products and services, driving sales through personalized recommendations and exceptional client care.&nbsp;
 
 
 
 What You&rsquo;ll Do:
 
 &nbsp;
 
 <ul>
 <li>
 Greet clients and ensure a seamless check-in and check-out process
 </li>
 <li>
 Build strong client relationships by understanding individual needs, recommending products and services, and identifying opportunities to enhance the client experience through thoughtful upselling.
 </li>
 <li>
 Execute sales strategies and initiatives to achieve individual and team performance goals while delivering an exceptional client experience.
 </li>
 <li>
 Collaborate with team members and support Clinical Providers to deliver a best-in-class studio experience for our clients
 </li>
 <li>
 Provide consistent, high-quality service and hospitality to clients, answer questions about Peachy treatment options and promote Peachy after care products
 </li>
 <li>
 Communicate with remote Customer Service team to maintain client schedule, including new client and rescheduled client appointments
 </li>
 <li>
 Demonstrate Peachy company Core Values and foster an inclusive culture with both team members and clients
 </li>
 <li>
 Complete studio opening and closing tasks
 </li>
 <li>
 Maintain studio appearance, replenishing products, maintaining stock room, cleaning common areas
 </li>
 <li>
 Adhere to infection control standards including, but not limited to hand hygiene, use of PPE, and equipment disinfection/sterilization. Strong commitment to HIPAA privacy practices&nbsp;
 </li>
 </ul>
 
 
 Who You Are:
 
 
 <ul>
 <li>
 Communicates Effectively - Delivers messages in a clear and concise manner; Attentively listens to others; Effective in a variety of settings: one-on-one, small and large groups, and among diverse position levels.
 </li>
 <li>
 Collaborates - Works cooperatively with others across the organization to achieve shared objectives; Partners with others to get work done.
 </li>
 <li>
 Tech Savvy - Readily learns and adopts new technologies.
 </li>
 <li>
 Situational Adaptability - Seamlessly adapts in a fast paced, quickly changing environment effectively utilizing available resources; Picks up on situational cues and adjusts in the moment; Understands that different situations may call for different approaches depending on the circumstances.
 </li>
 <li>
 Embodies our Core Values of Providing the Positive, Continually Raising the Bar, Earning &amp; Keeping Trust, Being Client Obsessed, and Reveling in the Constraints.&nbsp;&nbsp;
 </li>
 </ul>
 
 
 What You Have:
 
 
 <ul>
 <li>
 Client facing experience in a customer service, hospitality, high-end retail or wellness services role.&nbsp;
 </li>
 <li>
 Flexible to work in multiple studio locations within a reasonable distance to your home studio
 </li>
 <li>
 Must be able to work a minimum of 18 hours per week. Weekend availability on
 
 Saturdays and Sundays is required
 
 , as well as Tuesdays and Thursdays, along with some holiday availability.
 </li>
 <li>
 Employees are required to complete a minimum of one weekday half shift and one weekend half shift. Any remaining hours to reach the 18-hour minimum may be fulfilled at the employee&rsquo;s discretion.
 </li>
 <li>
 Minimum of 18 years old and eligible to work in the United States without sponsorship
 </li>
 </ul>
 
 
 Physical Requirements:
 
 
 <ul>
 <li>
 Frequently required to kneel, bend, sit and stand for long periods of time
 </li>
 <li>
 Ability to lift/transport items weighing up to 30 lbs&nbsp;
 </li>
 <li>
 Operate standard office equipment and technology
 </li>
 </ul>
 
 
 Pay &amp; Perks:
 
 
 <ul>
 <li>
 Competitive Compensation
 </li>
 <li>
 Complimentary quarterly wrinkle treatment + retinoid
 </li>
 <li>
 Employee discount for Peachy services and products
 </li>
 </ul>
 
 The target base pay for the Studio Experience Specialist role in Chicago, IL is $18.00/hour USD. This rate may be modified in the future.
 
 
 &nbsp;
 
 
 
 This position requires additional responsibilities not listed here and may change throughout employment.
 
 
 
 
 By applying for this job, I agree to receive text (SMS) messages, including via autodialer, related to my application and, if I am hired, related to my employment and Peachy&rsquo;s business. Standard messaging and data rates may apply. Text "STOP" at any time to cancel. I have read and agree to be bound by Peachy&rsquo;s Privacy Policy, which can be found here:
 
 https://peachystudio.com/pages/privacy-policy
 
 
 
 
 
 
 
 
 
 
 
 
 Peachy is an equal opportunity employer and does not discriminate against any applicant or employee because of race, color, religion, sex, national origin, disability, genetic information, age, or military or veteran status in accordance with federal law. In addition, the Company complies with applicable state and local laws governing non discrimination in employment in every jurisdiction in which it maintains facilities. The Company also provides reasonable accommodation to qualified individuals with disabilities, pregnant individuals, and individuals with sincerely held religious beliefs, in accordance with applicable laws.
 
 
 
 
 
 
 Alert: We are aware of a scam whereby imposters are posing as employees from Peachy. Be aware of anyone requesting financial or personal information. At Peachy, we take pride in creating a best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card, driver&rsquo;s license, or bank information, etc.) from you via text or email. If you are suspicious of a job posting or job related communication mentioning Peachy, let us know by contacting us at
 
 
 
 
 jobs@peachystudio.com
 
 
 
 
 .
 
 
 
 
 
 
 Information for Recruiters: Peachy only accepts resumes directly from candidates. Peachy does not accept unsolicited resumes from staffing vendors, including recruitment agencies and/or search firms, and does not pay fees to any such vendors for any unsolicited resumes.&nbsp;
 
 
 
 
 
 
 Pursuance to the Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
 
 
 
 
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Front Desk Coordinator

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