administrative coordinator

The University of Chicago

<div>Department
Harris School Civic Leadership Academy and Undergraduate Studies 
About the Department
Policy with real impact doesn&rsquo;t evolve from ideology or intuition, or even experience. At the University of Chicago Harris School of Public Policy, developing effective public policy is a science, based on data and measurable impact. Addressing today&rsquo;s interconnected, global challenges requires rigorous inquiry. It also requires innovative people who will face the facts, gather data, and understand why current policies exist to improve them. 
 
For more than 30 years, the University of Chicago Harris School of Public Policy has been steadfastly committed to serving society by advancing analysis- and evidence-informed policy. Guided by this exacting mission, our community of faculty, students, and alumni from the public, private, and nonprofit sectors are taking on the world&rsquo;s most important problems by using the latest tools of social science. Harris Public Policy offers a full range of degree and executive education programs and is the academic home to research centers, institutes, and labs that study and engage the public on areas such as conflict, democracy and effective government, economic and political development, education, energy and environment, health, municipal finance, public safety, social policy, and urban policy. 
Job Summary
Reporting to the Executive Director, the Program Associate will work in coordination with staff and faculty of the Civic Leadership Academy to provide administrative and project support. This role is a perfect fit for an early-career professional who is a strong multi-tasker with excellent communication and organizational skills.
 
 
Supports strategy and coordinates day-to-day activities of a portfolio of programmatic initiatives and acts as primary program coordinator for the University of Chicago Civic Leadership Academy. Civic Leadership Academy responsibilities include:
Responsibilities<ul><li>
Recruitment - create presentation materials, coordinate on-site visits, and lead biweekly virtual and in-person information sessions throughout summer.</li><li>
Cohort Selection - manage Slate files, create interview rubric, recruit alumni for interview panels, book space, manage catering.</li><li>
Cohort Onboarding - collect fellows&rsquo; onboarding materials, manage financial assistance requests, plan agenda and speakers for December orientation.</li><li>
Curriculum support - manage liaising with guest faculty, course canvas, textbooks and class materials acquisition, prepare class agendas.</li><li>
Global Practicum planning and execution - manage all aspects of the Global Practicum trip, coordinate all the logistical aspects of the program with the UChicago satellite center(s) and partners abroad.</li><li>
Alumni Advisory Board - manage board&rsquo;s selection process, coordinate meetings, prepare agendas, support board activities and communications, maintain board-related documentation and provide other assistance as needed.</li><li>
Signature Events - collaborate with the Harris School event team to manage all technical and logistical aspects of event planning, including venue bookings, speakers engagement, registration, catering, video/photography, printed materials, etc.</li><li>
Communication and marketing - serve as the primary point of contact for CLA fellows and alumni.</li><li>
Budget Management - prepare documentation for budget proposals, track expenses, process tuition payments.</li><li>
Supports CLA&rsquo;s engagement with a variety of external stakeholders, including but not limited to civic practitioners, faculty, journalists, funders, and students.</li><li>
Supports CLA&rsquo;s development activity, including grant-writing and reporting.</li><li>
Executes the entry of CLA data into Salesforce, working with team members to ensure maximum utility of the system.</li><li>
Liaises with Harris Public Policy data partners regarding Salesforce and other data projects.</li><li>
Supports the Executive Director in the day-to-day management of the program, including finances, development, operations, communications, technological infrastructure, and supervision of student workers, if applicable.</li><li>
Ensures seamless coordination with Harris Public Policy and other key University and external partners.</li><li>
Processes and records financial documents for CLA&rsquo;s Executive Director and Faculty Director.</li><li>
Coordinate meetings for CLA faculty and staff, including reserving space, coordinating across schedules, coordinating catering, and providing in-meeting technical or other support.</li><li>
May initiate correspondence and other written materials under own signature or for the signature of the Executive Director. Triages emails and telephone calls for action. Resolve a combination of some routine and complex inquiries.</li><li>
Compiles research and briefing documents for CLA Executive Director and other staff when necessary.</li><li>
Ensures seamless coordination with Harris Public Policy, other key partners across campus, and external partners.</li><li>
Coordinates special projects as directed by the Executive Director. Prepares write ups for recommendations for operational and administrative problems.</li><li>
Supports the onboarding of student workers and new staff.</li><li>
Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.</li><li>
Interacts with faculty, researchers and staff for committee work or information.</li><li>
Plans and conducts quality assurance reviews and recommends changes as appropriate.</li><li>
Analyzes program budgets and uses a moderate/high level of authority to recommend or make budgetary recommendations.</li><li>
Performs other related work as needed.</li></ul> 
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field. 
Work Experience:
Minimum requirements include knowledge and skills developed through &lt; 2 years of work experience in a related job discipline. 
Certifications:
-
Preferred Qualifications
Education:<ul><li>
Bachelor's degree in a relevant field (e.g. humanities, social sciences, etc.).</li></ul>
Experience:<ul><li>
Interest in leadership development, institutional reform, and effective government topics gained through coursework, work, or internships.</li></ul>
Technical Skills or Knowledge:<ul><li>
Ability to learn and adapt to new technologies and platforms.</li><li>
Previous experience with HubSpot and Salesforce.</li><li>
Working knowledge and experience with Microsoft Office.</li><li>
Experience with social media platforms.</li></ul>
Preferred Competencies<ul><li>
Ability to project manage and track own portfolio of responsibilities, identifying and utilizing resources independently.</li><li>
Experience working with Salesforce, Hubspot, Concur and other similar software.</li><li>
Professional demeanor, including tact, discretion, and a customer service-oriented approach to the job.</li><li>
Superior interpersonal and communication skills (written and verbal).</li><li>
Strong organization, accuracy and planning skills (detail-oriented is a must).</li><li>
High attention to detail and excellent organizational skills.</li><li>
Ability to work collegially and collaboratively in a team setting.</li><li>
A creative problem-solving mindset.</li><li>
An exceptional work ethic and track record of personal initiative.</li></ul>
Working Conditions<ul><li>
Willingness and ability to travel when necessary, and to work some evenings and weekends when required.
</li></ul>Application Documents<ul><li>
Resume (required)</li><li>
Cover Letter (required)</li></ul> 
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions. 
 
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. 
Job Family
Administration &amp; Management 
Role Impact
Individual Contributor 
Scheduled Weekly Hours
37.5 
Drug Test Required
No 
Health Screen Required
No 
Motor Vehicle Record Inquiry Required
No 
Pay Rate Type
Salary 
 
FLSA Status
Exempt 
 
Pay Range
$55,000.00 - $60,000.00
The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting. 
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook. 
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. 
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. 
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. 
The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.</div>

Program Associate, Civic Leadership Academy (CLA)

Addison Group

<div>
 
 
 Job Title:
 
 Recruiting Coordinator
 
 
 
 
 
 Location:
 
 Chicago, IL
 
 
 
 Industry:
 
 Consulting
 
 
 
 Compensation:
 
 $25 &ndash; $30 / hour
 
 
 
 Work Schedule:
 
 8 AM to 5 PM- Hybrid &ndash; Onsite first 3 weeks for training.
 
 
 
 Benefits:
 
 This position is eligible for medical, dental, vision, and 401(k).
 
 
 
 
 
 
 
 About Our Client:
 
 
 
 Addison Group is partnering with our client, a consulting organization, to identify a Recruiting Coordinator for an ongoing contract opportunity.
 
 
 This is an excellent opportunity for someone who enjoys recruitment operations, thrives in fast-paced environments, and is interested in growing a long-term career within talent acquisition.
 
 
 
 
 
 
 
 Job Description:
 
 
 
 The Recruiting Coordinator will provide critical support to a high-volume hiring initiative by managing interview scheduling, candidate communications, applicant tracking system updates, and onboarding coordination. This role will partner closely with recruiters and hiring managers to ensure a seamless and positive candidate experience throughout the hiring process.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate and schedule interviews across multiple calendars, ensuring an efficient hiring process.
 </li>
 <li>
 Serve as a primary point of contact for candidates, providing interview details, confirmations, reminders, and follow-up communications.
 </li>
 <li>
 Maintain accurate candidate records within the applicant tracking system.
 </li>
 <li>
 Utilize Greenhouse to track candidate progress, update workflows, and manage recruiting documentation.
 </li>
 <li>
 Support recruiters with pipeline management and day-to-day administrative tasks.
 </li>
 <li>
 Monitor hiring activity and provide regular updates on project progress.
 </li>
 <li>
 Assist with onboarding coordination and other talent acquisition initiatives as needed.
 </li>
 <li>
 Prepare reports, manage data entry tasks, and contribute to process improvement efforts.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Minimum of 1 year of experience in recruiting coordination, HR administration, scheduling, or a related support role.
 </li>
 <li>
 Previous experience supporting high-volume hiring initiatives.
 </li>
 <li>
 Hands-on experience with Greenhouse ATS, including interview scheduling, candidate tracking, and reporting functions.
 </li>
 <li>
 Strong calendar management skills with the ability to coordinate across multiple stakeholders.
 </li>
 <li>
 Exceptional organizational skills and attention to detail.
 </li>
 <li>
 Excellent verbal and written communication abilities.
 </li>
 <li>
 Ability to prioritize competing deadlines in a fast-paced environment.
 </li>
 <li>
 Self-motivated with the ability to work independently while collaborating effectively with cross-functional teams.
 </li>
 <li>
 Interest in building a long-term career in recruiting coordination and talent acquisition.
 </li>
 </ul>
 
 
 
 
 
 Additional Details:
 
 
 <ul>
 <li>
 Start Date: ASAP
 </li>
 <li>
 Employment Type: Ongoing contract opportunity with potential for extension or contract-to-hire conversion.
 </li>
 </ul>
 
 
 
 
 
 Perks:
 
 
 <ul>
 <li>
 Flexible hybrid work environment after training.
 </li>
 <li>
 Exposure to a growing organization following a recent acquisition.
 </li>
 <li>
 Potential for long-term career growth and expanded responsibilities.
 </li>
 <li>
 Collaborative team environment with opportunities to develop recruiting expertise.
 </li>
 </ul>
 
 
 
 
 Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
 
</div>

Recruitment Coordinator

Northeastern Illinois University

<div>Northeastern offers a rewarding working environment for our students and employees. Our faculty and staff are smart, dedicated people who work to create an excellent urban university experience for bright and motivated students.
Job Summary:
The main function of this position is to prepare, maintain, evaluate, and supervise all phases of the graduation process. This position is responsible for analyzing student credentials to ascertain eligibility for graduation. This position supervises the Graduation Evaluations and Graduate Records staff. This position performs a wide variety of detailed tasks which require initiative and advanced judgment and the ability to maintain confidentiality as required by the Family Educational Rights and Privacy Act (FERPA) and other applicable state and federal privacy laws.
 
 
The incumbent must have an in-depth knowledge of student records, the Registrar's Office, and Enrollment Management, along with a good understanding of the entire University. The incumbent must be customer service focused, proficient with and comfortable learning new technology, and adept in both Google Suite and Microsoft Office, degree audit software and SIS (currently Banner).
Job Description:
Supervises activities of degree evaluation staff, including:<ul><li>
Planning, assigning and reviewing workload and work responsibilities.</li><li>
Initiating and/or shifting activities for staff in conjunction with the development of the units&rsquo; calendar of activities.</li><li>
Collaborating with Associate Registrar on annual and probationary job performance evaluations and recommendation of personnel actions.</li><li>
Training new staff and assisting current staff learn new processes and functionalities as systems are upgraded and/or updated.</li><li>
Creation and maintenance of training materials, working in conjunction with Associate Registrar.</li><li>
Creation and maintenance of departmental calendars of activities, working in collaboration with Associate Registrar.</li><li>
Guiding staff on all aspects of degree evaluation and scrutinizing requests for exceptions to program requirements, working in concert with Associate Registrar.</li><li>
Serves as functional back up to A&amp;R Officer role in scribing, maintaining and editing Degree audit platform.</li><li>
Collaborates with Coordinator of Transfer Articulation and Degree Audit staff and Colleges.</li></ul>
Evaluates student credentials for graduation eligibility, including:<ul><li>
Reviewing student records to verify fulfillment of graduation requirements.</li><li>
Updating Student Information System (SIS) and Degree Audit platform accordingly.</li><li>
Reviewing students&rsquo; program declarations for proper completion according to departmental requirements.</li><li>
Determining authenticity of transfer courses, substitution approvals and exceptions provided by departmental advisor, chair college dean or provost.</li><li>
Updating transfer credits for graduation applicants, when necessary.</li><li>
Maintaining individual graduation evaluations throughout entire term.</li><li>
Disseminating notification to students of any discrepancies or unfulfilled requirements and recommending next steps. Review any program, catalog and Degree Audit exceptions with the Associate Registrar.</li><li>
Preparing, monitoring, and correcting lists of prospective graduates each term. Updating lists, labels and records for distribution and review.</li><li>
Informing students of their graduation application status.</li><li>
Conducting final check of students&rsquo; files to confirm all necessary graduation requirements have been fulfilled and verifying all necessary documents are on file.</li><li>
Counseling students on graduation application outcome status and/or eligibility and University policy.</li><li>
Analyzing and interpreting University graduation requirement policy and making decisions on an individual basis.</li><li>
Revising prospective graduate correspondence issued to students each term.</li><li>
Responsible for composing special correspondence to graduate applicants.</li><li>
Researching graduation appeals and communicating outcomes to petitioning students, coordinating review of appeals and exception memos with Associate Registrar.</li></ul>
Graduation Services and Administrative Operations:<ul><li>
Disseminates information and acts as point of contact regarding graduation procedures and University policies pertaining to graduation and degree requirements to University community.</li><li>
Functions as primary One-Stop point of contact.</li><li>
Works with Associate Registrar to order diplomas, checking for accuracy and correcting discrepancies.</li><li>
Coordinates distribution of diplomas.</li><li>
Disseminates lists of graduates to designated departments within the University.</li><li>
Prepares and reviews graduation evaluation forms for update each term.</li><li>
Manages oversight of supplies and forms for the units.</li><li>
Works with Associate Registrar to research requests identifying courses not required for awarding of degree, including identifying the need for and tracking formal memos of request for exception to Chairs, Deans and Provost.</li><li>
Updates student records as needed.</li><li>
Coordinates graduation ceremony procedures with other University offices. This responsibility includes proofing commencement program and verifying eligibility of attendees at Commencement.</li><li>
Must attend and work commencement ceremonies.</li><li>
Other responsibilities as assigned.</li></ul>
Minimal Qualifications:
1. High school diploma or equivalent.
2. Any one or combination totaling four (4) years (48 months) from the categories below:
A. course work in any discipline as measured by the following conversion table or its proportional equivalent:<ul><li>
30 semester hours equals one (1) year (12 months)</li><li>
60 semester hours or an Associate&rsquo;s Degree equals eighteen months (18 months)</li><li>
90 semester hours equals two (2) years (24 months)</li><li>
120 semester hours or a Bachelor&rsquo;s degree equals three (3) years (36 months)</li><li>
a Master&rsquo;s degree equals four (4) years (48 months)</li></ul>
B. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.
3. One (1) year (12 months) of supervisory or administrative experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.
DEPARTMENTAL PREFERENCES<ul><li>
Knowledge of principles and processes for providing advanced customer service in person and via email, text and phone.</li><li>
Knowledge of basic math, algebra, statistics, and their applications, as needed.</li><li>
Knowledge of Higher Education business and management principles involved in leadership techniques, production methods, and coordination of processes and resources.</li><li>
Ability to identify measures or indicators of process and procedures and the the actions needed to improve them, as well as employee performance, relative to the goals of the department and University.</li><li>
Ability to exhibit strong organizational skills and maintain detailed, accurate records.</li><li>
Ability to communicate professionally, effectively and responsibly to staff, faculty and students.</li><li>
Ability to interpret work related documents, policies, and procedures.</li><li>
Ability to work independently and effectively organize and prioritize multiple tasks and distribute appropriate responsibilities to staff.</li><li>
Ability to process and handle confidential information with discretion; through knowledge of FERPA requirements.</li><li>
Ability to monitor progress towards semester goals, e.g. processing graduation applications, posting degree lines, obtaining memos.</li><li>
Demonstrates experience in working with and supervising a diverse staff, functioning as a team leader while simultaneously fully supporting departmental production goals.</li></ul> 
Hours: Monday - Friday, 8:30 A.M. - 4:30 P.M. (Hours may vary depending on departmental needs).
Location: NEIU Main Campus (5500 North St. Louis Avenue, Chicago, IL 60625)
Setting: A&amp;R Coordinator is an on campus position, not eligible for Hybrid or Remote work.
This position requires a background check.
&lrm;
Salary Range
$27.00 per hour
&lrm;
Benefits
University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Service (CMS). Please visit our Employee Benefits page to learn more about our comprehensive benefits package including health, dental, and vision benefits, sick and vacation days, and participation in the State Universities Retirement System.
Northeastern Illinois University is an Equal Opportunity/Affirmative Action employer and invites applications from Women, Minorities, Veterans and Persons with Disabilities, as well as other qualified individuals. Northeastern Illinois University's positions are contingent upon the University's receipt of its State of Illinois appropriation.</div>

Admissions & Records Coordinator

Holy Family Ministries

<div><div>JOB TITLE: Part-Time Admissions and Recruitment Coordinator</div>
<div>PROGRAM/DEPARTMENT: Admissions and Recruitment</div>
<div>REPORTS TO: Admissions and Recruitment Director</div>
<div>WORK SCHEDULE: This is a part-time position with hours generally required during the school's business day, though occasional evenings and weekends may be necessary for special events like open houses. The number of hours per week range from 20-25 hours per week.</div> 
<div></div>
<div>ABOUT HOLY FAMILY MINISTRIES</div>
<div>Holy Family Ministries is a unique community that provides opportunities for children, youth, and families from Chicago&rsquo;s under-resourced neighborhoods to excel academically, grow spiritually, expand life experiences, and become exceptional leaders. For nearly forty years, Holy Family (HFM) has provided hope and purpose, rooted in faith, through the transforming power of education. More than 500 students across four programs are enrolled in year-round programming, each experiencing the chance for a brighter future. At Holy Family, Excellence in Education goes beyond just the classroom, ensuring every child can succeed in school and life.</div> 
<div>Our programs strengthen communities by educating youth for entrance into high-performing high schools; instill in youth the values, character strengths, and resilience needed to succeed in life; and develop young leaders. The four stellar programs available at Holy Family Ministries: 1) Little Learners Academy - Early learning education, 2) Holy Family School - Education for K-8, 3) Adventures in Learning - afterschool and summer camp, and 4) The Peace Exchange - youth leadership and violence prevention program.</div> 
<div>Holy Family Ministries has earned a Four-Star rating from Charity Navigator and a well-respected 501(c)(3) organization.</div> 
<div>JOB OVERVIEW</div>
<div>The Part-Time Admissions and Recruitment Coordinator is the primary point of contact for prospective families and is responsible for managing the admissions process from initial inquiry through enrollment. This role supports the school's enrollment goals by conducting outreach, coordinating admissions events, and ensuring a positive experience for all applicants.</div> 
<div></div>
<div>ESSENTIAL FUNCTIONS AND RESPONSIBILITIES</div> 
<ul><li>
<div>Serve as the first point of contact for prospective families, answering phone calls and emails regarding the admissions process.</div></li> 
<li>
<div>Manage and track applicant information in the school's database or Student Information System (SIS).</div></li> 
<li>
<div>Coordinate and schedule school tours, interviews, and informational sessions for prospective parents and students.</div></li> 
<li>
<div>Assist with the planning and execution of recruitment events, such as open houses and information nights.</div></li> 
<li>
<div>Assist in creating and distributing marketing materials for recruitment efforts, collaborating with other staff as needed.</div></li> 
<li>
<div>Follow up with families throughout the application process to ensure all required paperwork is submitted.</div></li> 
<li>
<div>Communicate admission decisions and enrollment requirements to families in a timely and professional manner.</div></li> 
<li>
<div>Maintain confidentiality of all student and family information.</div></li> 
<li>
<div>Assist with the re-enrollment process for current students.</div></li> 
<li>
<div>Excellent written, verbal, and interpersonal communication skills, with a focus on delivering excellent customer service to diverse families.</div></li> 
<li>
<div>Strong organizational and time-management skills, with the ability to manage multiple projects and meet deadlines in a fast-paced environment.</div></li> 
<li>
<div>Proficiency with Microsoft Office Suite and experience with database management or student information systems.</div></li> 
<li>
<div>Self-aware, goal-oriented, flexible, and capable of working independently and as part of a team. A positive, friendly, and patient demeanor is essential.</div></li> 
<li>
<div>Demonstrated commitment to equity, inclusion, and the mission of the school.</div></li> 
<li>
<div>Perform other administrative and clerical duties as assigned.</div></li></ul> 
<div>
</div><div>QUALIFICATIONS/EDUCATION</div> 
<ul><li>
<div>Bilingual (English/Spanish) required</div></li> 
<li>
<div>Education: Associate's degree required; bachelor's degree preferred.</div></li> 
<li>
<div>Experience: A minimum of 1-3 years of relevant experience, preferably in an educational or customer service-related role.</div></li></ul> 
<div>
</div><div>WORK ENVIRONMENT</div>
<div>Able to work indoors and occasionally outdoors. Position requires sitting, standing, squatting, kneeling, seeing, hearing, and the ability to lift a minimum of 40lbs.</div> 
<div>BENEFITS (full-time employees only):</div>
<div>Paid time off</div>
<div>403(b)</div></div><div></div>

Admission-Recruitment Coordinator

Foley & Lardner LLP

<div>Overview:
<div>
Foley &amp; Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It&rsquo;s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.</div><div></div><div> 
The Coordinator, Lateral Attorney Recruiting &amp; Integration plays a key role in supporting the firm&rsquo;s strategic growth through lateral partner recruitment and successful integration. Reporting to the Manager, Lateral Partner Recruiting, and partnering closely with the Lateral Integration team (approximately 60/40 split), this position ensures operational excellence and seamless coordination across recruiting and integration processes.</div>
Responsibilities:
<div>
Recruiting Support</div><ul><li>
Coordinate all aspects of lateral partner recruiting, including interview scheduling and candidate logistics.</li><li>
Maintain and update candidate materials and profiles in the firm&rsquo;s applicant tracking system.</li><li>
Ensure timely and accurate communication with candidates, internal stakeholders, and external legal recruiters.</li><li>
Identify and streamline administrative and coordination workflows across lateral partner recruiting and integration.</li><li>
Utilize the firm&rsquo;s competitive intelligence resources to research prospective candidates and groups.</li></ul><div>
Integration Support</div><ul><li>
Assist with project management related to the execution of lateral partner integration plans.</li><li>
Schedule integration calls with lateral partners and internal integration team members.</li><li>
Support planning and logistics for lateral partner roadshow visits to firm offices.</li><li>
Track and summarize integration meetings, monitor follow-up action items, and help ensure accountability.</li><li>
Facilitate additional touchpoints between the Integration Manager and lateral partners to foster engagement and retention.</li></ul>
Qualifications:
<ul><li>Bachelor's Degree required.</li><li>
Minimum of two (2) years of recruiting, human resources, talent development, legal practice, or project management experience required.</li><li>
Large law firm, search firm, or professional service firm experience strongly preferred. #LI-Hybrid</li></ul>
Required Posting Language:
<div>
In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.
</div><div>-Milwaukee - $58,100 to $81,300</div><div>
-Chicago, Dallas, Houston - $63,900 to $89,400</div><div>
-Washington D.C. - $69,700 to $97,600</div></div>

Coordinator, Lateral Attorney Recruiting & Integration

Opensity solutions

<div>Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.<h1 class="jobSectionHeader"> 
We are seeking a professional and customer service focused Service Specialist to join the Opensity Solutions team at our law firm client's downtown office. In this pivotal role you will provide various administrative support which may include copy, print, mail, hospitality, facilities and receptionist services. If you thrive in a professional business environment and seek to join an organization with true career growth opportunities we invite you to apply to join our dynamic team.</h1>
Essential Job Responsibilities<ul><li>
Mail Services includes metering, sorting, and distributing mail and accountable packages per schedule</li><li>
Copy Services includes accurately producing copy, print and scan projects per written instructions</li><li>
Reception includes answering incoming telephone calls and routing to the appropriate person, will greet and announce visitors in a friendly and professional manner</li><li>
Hospitality Services includes coordinator and upkeep of client conference rooms, common areas and kitchens. Inspect and ensure that all rooms are clean, stocked with supplies and ready for continual use. Organize and distribute client kitchen supplies. Maintain inventory control and order supplies as needed.</li><li>
Floor Coordination includes the upkeep of copy rooms and stocking of general supplies, delivery of paper, and basic daily maintenance</li><li>
Facilities Services may include hanging pictures, small office moves, cleaning services and communication with key client contacts regarding building/equipment concerns.</li></ul>
Qualifications &amp; Requirements<ul><li>
High School Diploma or GED</li><li>
Minimum of 1 year work experience in a customer services field</li><li>
Ability to multitask with attention to detail</li><li>
Ability to resolve issues with professionalism and tact</li><li>
Ability to lift or move 40 lbs. or greater</li><li>
Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.</li><li>
Ability to walk, bend, kneel, stand or sit for an extended period of time</li></ul> 
The Compensation range for this role is up to 22.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
All eligible employees receive access to a comprehensive benefits package, including:
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)
Opensity is an Equal Opportunity Employer.
We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.
Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.</div>

Service Specialist

The Walsh Group

<div>We are currently seeking an Executive Assistant for our Heavy Civil/Transportation Estimating Department in Chicago, IL.
As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.
There are many compelling reasons why exceptional people should consider a career with our company:
<ul><li>Challenging, complex work
</li><li>Creative and innovative problem-solving environment
</li><li>Supportive, communicative managers who reward hard work
</li><li>Opportunities for growth, training, and development
</li><li>Flexibility in career path &amp; progression
</li><li>Opportunities to work and live all over the United States
</li></ul>RESPONSIBILITIES
<ul><li>Maintains calendars for 3 Senior Executives
</li><li>Schedule meetings, conference calls, and video conferences
</li><li>Manage travel arrangements
</li><li>Manage executive expenses, and enter information in software for budgeting control
</li><li>Answer phones and field questions or complaints
</li><li>Anticipate problems and critical issues in scheduling meetings
</li><li>Write correspondence on behalf of the executive staff
</li><li>Handle confidential matters including onboarding, terminations, living allowances, and wage and salary information
</li><li>Provide meeting planning support for annual company meeting (up to 300 employees) including invite lists, correspondence, venue selection, and logistics
</li><li>Use strategic thinking to seek ways to improve and increase the effectiveness of the department and organization as a whole
</li><li>Review resumes for various positions and coordinate interview schedules and travel
</li><li>Create presentations and organization charts
</li></ul>QUALIFICATIONS
<ul><li>College degree in business, communications or related field is required
</li><li>Minimum of 5 years of experience in executive assistant role or similar role
</li><li>Ability to maintain discretion at all times
</li><li>Proficient with MS Office Programs (especially Word, Excel, and PowerPoint)
</li><li>Outstanding communication skills, both verbal and written
</li><li>Experience with data entry
</li><li>Experience with expense reporting
</li><li>Experience with planning and executing meetings
</li><li>Ability to take direction and prioritize responsibilities from 3 executive leaders
</li><li>Salary Range: $35 - $53 per hour
</li></ul>Division: Transportation
Job Category: Administration
Job Type: Full_time
Please note that job titles may span more than one career level. The actual base pay is dependent upon many factors, including but not limited to: training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for a bonus and other benefits.
The Walsh Group, Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application, please contact the Human Resources Department at 312-563-5905 or hr@walshgroup.com.
An Equal Opportunity Employer, Disability/Veteran</div>

Executive Administrative Assistant

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