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administrative assistant

administrator, association management & operations Jobs in Chicago

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executive assistant - strategy & implementation Jobs in Chicago

administrative coordinator

Chicago ENT

<div>Patient Care Coordinator
Our friendly and skilled Patient Care Coordinators are key members of our care team. They welcome our patients, coordinate check in/out, and ensure all follow-up care is scheduled before patients exit our office. They also assist with administrative tasks including routing correspondence, coordinating patient documentation, and eligibility/schedule review to ensure a smooth flow for our providers' schedules. This role is full-time. The primary location is St. Joe's with occasional travel to other locations as needed.
This role will report to the Scheduling Lead.
PRIMARY RESPONSIBILITIES of the PATIENT CARE COORDINATOR<ul><li>
Register and schedule patients for a range of ENT, Sleep, Imaging, Cosmetic, Allergy, Audiology, Oral Appliance, and Post-Operative appointments.</li><li>
Ensure appropriate and accurate data entry of patient information.</li><li>
Ensure insurance verification accuracy through EMR system and/or directly with the patients' insurance.</li><li>
Ensure copies of insurance, photo ID, outside medical records, and any required referrals are entered into the EMR system.</li><li>
Courteously collect outstanding balances and copayments in advance of patient appointments.</li><li>
Promptly respond to patient and provider inquiries via telephone, web, SMS, and EHR systems.</li><li>
Provide knowledgeable responses to patients, patient family members, providers and Chicago ENT team members in a courteous and professional manner.</li><li>
Assist with group administrative tasks including:</li><li>
Sorting faxes</li><li>
Verifying virtually scheduled appointments via ZocDoc, Healow, and PerfectServe</li><li>
Monitoring tasks assigned internally to &quot;User, Scheduler&quot; and &quot;User, Front Desk&quot; as assigned by the Scheduling Lead</li><li>
Responding to voicemail messages and Glacial inquiries</li><li>
Reviewing provider schedules for accuracy and rescheduling as needed</li><li>
Monitoring the info@chicagoent.com general email box</li><li>
Registering patients referred to the practice</li><li>
Patient care coordination including outreach to patients, primary care providers, and/or other specialist offices</li><li>
Other duties as individually assigned</li></ul>
REQUIRED QUALIFICATIONS of the PATIENT CARE COORDINATOR<ul><li>
High school diploma or equivalent required</li><li>
Ability to work within an EMR database and navigate through a Windows environment required</li><li>
Must be able to type a minimum of 30 words per minute with 90% or greater accuracy</li></ul>
PREFERRED QUALIFICATIONS of the PATIENT CARE COORDINATOR<ul><li>
1-5 years of experience as a healthcare call center representative, patient access representative, patient service representative, medical scheduler, medical assistant, or medical receptionist</li><li>
Experience working in a Sleep or ENT Specialist Office</li></ul>
SUPERVISORY RESPONSIBILITY of the PATIENT CARE COORDINATOR
This position has no supervisory responsibility.
CERTIFICATES, LICENSES, REGISTRATIONS of the PATIENT CARE COORDINATOR
All employees are required to provide proof of vaccination or exemption.
WAGE of the PATIENT CARE COORDINATOR
$18-22.00 + Travel Reimbursement
ENT is a drug-free environment and an Equal Opportunity Employer. We offer competitive salaries and benefits, including medical/dental, life and disability coverage, generous vision benefits, a 401 (k) plan with a match, vacation time, and weekends and major holidays off.</div>

ENT Patient Care Coordinator

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Part-Time Administrative Assistant

Oil-Dri Corporation of America

Job Overview The primary objective of this role is to enable our most senior leaders to be more productive with their time by taking on administrative tasks on their behalf. Under minimal supervision, but in accordance with established policies and procedures, provides administrative support services for the Chief Executive Officer, Group Vice President, B2B and Strategic Growth Initiatives and Chief Financial Officer/Chief Information Officer. This position has access to, and regularly works with, information of the most sensitive, highly confidential, strategic, and critical nature. The scope and complexity of this position is such that the Executive Administrative Assistant regularly deals with diverse matters which require extensive knowledge of Oil-Dri’s business and leadership team. Key Responsibilities <ul><li>Ensures most efficient use of Executives’ time by managing each Executive’s calendar, including prioritizing meetings and proactively addressing conflicts. Also works with each Executive to organize events and to organize information storage and sharing. The incumbent manages travel arrangements for the Executives and prepares expense reports on their behalf. Monitoring should be carried out to ensure that each Executive is paid for all expense reports submitted.</li><li>The incumbent coordinates the logistics for key business meetings including Jamboree, Blue Chip, New Year’s Eve Celebration, and Finance Annual Strategy session, IT Annual Strategy session and several others. Also, teammate events and initiatives to promote team building and teammate engagement, such as Town Hall meetings.</li><li>The incumbent processes Purchase Orders and Contract requests and monitors all requests to ensure that proper approvals are attained.</li><li>Manages day-to-day relationships with vendors, such as local hotels, in coordination with the Sr. Director of Procurement.</li><li>Responsible for initiating, preparing, coordinating and following up on administrative duties associated with Executives’ area of responsibility.</li><li>Anticipates, revises, and sends correspondence, as needed.</li><li>Reviews/edits communications for Executives as needed, ensuring accuracy and appropriate level of detail orientation.</li><li>Maintains a calendar to ensure that all repetitive activities are executed and completed and that all follow-up requests initiated by an Executive are tracked and brought to the attention of each Executive in a timely manner.</li><li>Maintains the company-wide corporate calendar, coordinating input from various departments and ensuring it is routinely updated.</li><li>Reviews materials for managers’ approval for typographical accuracy, formatting, conformance with procedures, internal consistency and assures proper approvals have been obtained before releasing correspondence.</li><li>Prepares agendas and presentations for executives, incorporating their input and supporting key deliverables.</li><li>Prepares special or one-time reports, summarizes, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence or other departments and teammates</li><li>Handle confidential information with discretion and professionalism.</li></ul>Additional duties: <ul><li>All other duties as assigned by the Executives.</li><li>Provides cross-functional back-up support with other Executive Assistants and Office Management.</li></ul>Qualifications <ul><li>4-year college degree preferred</li><li>Strong Microsoft Office skills (Word, PowerPoint, Excel and Outlook)</li><li>Minimum of 7 years’ experience providing administrative support to executives/ professionals</li><li>Experience scheduling travel arrangements in a fast-paced and multi-time zone environment.</li><li>Strong critical thinking and problem-solving skills with the ability to anticipate needs and respond proactively.</li><li>Ability to work independently, make decisions and prioritize responsibilities.</li><li>Strong verbal and written communication skills, including strong proofreading skills.</li><li>Incumbent consistently demonstrates a high level of attention to detail.</li><li>Ability to employ tact and diplomacy and maintain confidential information.</li><li>Possess core values of Honesty and Integrity.</li></ul>Compensation & Benefits <ul><li>Competitive pay ($92,000 - $120,000) + annual bonus</li><li>401(k) with 6% company match</li><li>Paid parental leave, generous PTO, & paid holidays</li><li>Work-life balance</li><li>Career growth with exposure to senior leadership.</li><li>Annual merit increase opportunity</li><li>Fitness & Gym Reimbursement</li><li>Employer Contribution - Health, Dental</li></ul>About Us Oil-Dri Corporation of America is a leading manufacturer and supplier of specialty sorbent products for consumer and business-to-business markets that has been voted as a Top 100 workplaces in the Chicago Tribune. Oil-Dri’s products are sold in the pet care, animal health, fluids purification, agricultural, sports field, industrial and automotive markets. Oil-Dri controls millions of tons of specialty mineral reserves, including calcium bentonite, attapulgite, and diatomaceous shale. The company’s mines and manufacturing facilities are located in Georgia, Mississippi, Illinois, and California. Oil-Dri is a family-controlled and operated organization that emphasizes honesty, integrity, and accountability. The company is dedicated to fulfilling its mission to Create Value From Sorbent Minerals. Oil-Dri is committed to providing equal opportunity for all teammates and qualified candidates without regard to race, color, creed, religion, sex, age, sexual orientation, national origin, ancestry, citizenship, marital status, mental or physical disability, veteran status, or any other characteristic protected by federal, state, or local laws. Accordingly, all employment decisions and personnel actions or programs such as hiring, promotion, discipline, compensation, benefits, transfers, reductions in workforce, and training, etc. will be consistent with the principle of equal employment opportunity. Benefits: <ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant

AA Chicago Cleaning

About UsWe are a rapidly growing cleaning and facility services company managing multiple residential and commercial properties. Our team is focused on reliability, quality, and strong client relationships&mdash;and we&rsquo;re looking for someone who can help keep our operations running smoothly as we continue to scale.The RoleWe&rsquo;re hiring an Administrative Assistant to support day-to-day operations. This is not a slow office job&mdash;this is a fast-paced, problem-solving role where you&rsquo;ll be coordinating schedules, communicating with clients and staff, and keeping everything organized behind the scenes.If you&rsquo;re someone who thrives under pressure, takes initiative, and likes being the person that keeps everything together&mdash;this role is for you.What You&rsquo;ll Be Doing<ul><li>Coordinate daily cleaning schedules across multiple properties</li><li>Communicate with clients, property managers, and team members</li><li>Handle last-minute call-offs and find coverage quickly</li><li>Manage service requests, work orders, and follow-ups</li><li>Assist with onboarding new clients and employees</li><li>Support invoicing, billing, and basic administrative tasks</li><li>Order supplies and coordinate with vendors</li><li>Help with hiring (posting jobs, scheduling interviews, screening candidates)</li><li>Keep operations organized and running efficiently</li></ul>What We&rsquo;re Looking For<ul><li>1&ndash;3 years of administrative, dispatch, or operations experience</li><li>Strong organization and time-management skills</li><li>Excellent communication skills (phone, text, email)</li><li>Ability to multitask and stay calm in a fast-paced environment</li><li>Problem-solver who takes initiative and ownership</li><li>Reliable, detail-oriented, and accountable</li></ul>Bonus Points If You Have<ul><li>Experience in cleaning, property management, or service-based businesses</li><li>Familiarity with scheduling or dispatch software</li><li>Basic bookkeeping or invoicing experience</li></ul>Why This Role Is Different<ul><li>You&rsquo;ll play a key role in daily operations (not just paperwork)</li><li>Opportunity to grow into an Operations Manager position</li><li>Be part of a company that is actively growing and scaling</li><li>Your work will have a direct impact on success and client satisfaction</li></ul>Schedule<ul><li>Monday&ndash;Friday</li><li>Occasional after-hours communication for urgent coverage</li></ul>How to ApplySend email to Nathan@aachicagocleaning.comPay: $18.00 - $23.00 per hourWork Location: Hybrid remote in Chicago, IL 60642

Job Title: Administrative Assistant

<div>Responsibilities:

Are you passionate about building strong connections with people? Are you looking to find more than just a job &ndash; rather a career filled with purpose? Do you want to make an impactful difference by providing affordable housing to those that need it most?<div>
If so, we are looking for you to join our team as a Administrative Assistant at Circle Park Apartments in Chicago, Il!</div><div></div> 
ESSENTIAL JOB FUNCTIONS<ul><li>
providing timely and professional responses to phone calls and emails.</li><li>
Distributing application materials</li><li>
Managing leasing tasks such as lease signings, preparing financial statements and invoices, and performing other administrative duties.</li><li>
Maintain accurate wait and transfer lists; review applicant files to determine eligibility</li><li>
Support site and office operations as assigned by manager</li></ul><div></div><div> 
WHY YOU&rsquo;LL LOVE IT HERE
</div><ul><li>Lots of paid time off (19+ days!) &ndash; we value your life outside of work.</li><li>
Customizable total rewards package &ndash; pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program</li><li>
Financial wellness perks to set you up for success - such as 401(k), FSA &amp; HSA, employer-paid life and AD&amp;D insurance; paid leave &amp; disability programs.</li><li>
Mental health resources, such as counseling, are available to our team members.</li><li>
Fertility benefits &ndash; such as surrogacy, adoption assistance and more!</li><li>
Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world!</li><li>
Grow with us &ndash; learning &amp; training programs; tuition &amp; certification reimbursement; internal advancement opportunities are available&hellip;and so much more!</li></ul><div>
ANTICIPATED SALARY RANGE</div><ul><li>
$21.00 /hr.</li><li>
Annual Performance Bonus</li><li>
This position is Non-Exempt, meaning eligible for overtime pay</li></ul><div></div><div> 
This range is provided as a general guideline and reflects what we reasonably expect to pay for this role at the time of posting. Actual compensation may vary depending on a variety of factors, including the candidate&rsquo;s qualifications, geographical location, and the specific responsibilities of the role. In addition to salary, this position may be eligible for performance bonuses and a comprehensive benefits package, including health insurance, retirement plans, and paid time off.</div><div></div><div> 
Final compensation offers will be determined following a thorough assessment of the candidate&rsquo;s background and the requirements of the position.</div>
Qualifications: 
<div></div><ul><li>
Prior experience in the affordable housing industry (preferred but not mandatory).</li><li>
Ability to obtain a leasing license within 120 days of hire</li><li>
Excellent written and verbal communication skills.</li><li>
A proven track record of managing complex operational tasks.</li><li>
You are committed to exceed expectations of those around you by providing exceptional service</li><li>
You bring determination each day &ndash; embracing constructive criticism and pushing to get better</li><li>
You believe in teamwork &ndash; that we are better, together</li><li>
You are trustworthy and reliable to do the right thing &ndash; no matter what</li><li>
You welcome everyone and know the best ideas are born through diversity of thought and perspective</li></ul><div></div><div> 
#RAJobs</div><div>
#LI-AB1</div>
Overview:
<div>
Related Affordable spearheads Related's initiatives to preserve and enhance the nation's affordable housing supply. With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Presently, Related Affordable manages one of the largest affordable housing portfolios in the United States. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide. Visit our website for more information: Related Affordable Housing.</div>
We are proud to be an equal-opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards.
 Explore careers at www.Related.com
For details on our hiring policies and privacy practices, visit our Privacy Policy</div>

Administrative Assistant

International Interior Design Association

The IIDA Member Services Coordinator provides high-level administrative and operational support to IIDA&rsquo;s Membership Department, which oversees the following initiatives: Individual/Corporate Membership, Student Programs, CEU/Education Programs, Chapter Governance, and the IIDA Foundation.This position is responsible for assisting with membership recruitment, retention, engagement initiatives, and day-to-day member services activities. The ideal candidate is extremely organized, detail-oriented, and passionate about delivering exceptional service to current and prospective members.Key Responsibilities:Membership Administration:<ul><li>Maintain and update member records in the association&rsquo;s database or CRM system.</li><li>Process new memberships, renewals, payments, and updates accurately and efficiently.</li><li>Generate membership reports and dashboards to track key performance metrics.</li><li>Ensure the accuracy and confidentiality of all membership data.</li></ul>Recruitment &amp; Retention Support:<ul><li>Assist in implementing member recruitment and retention campaigns, including email outreach, direct mail, and digital marketing efforts.</li><li>Coordinate follow-up communications with prospective and lapsed members.</li><li>Conduct outreach to potential members and respond promptly to inquiries.</li></ul>Member Engagement:<ul><li>Provide outstanding customer service by responding to member questions and requests via phone and email.</li><li>Support the planning and execution of member events, webinars, and networking opportunities.</li><li>Assist in gathering member feedback and satisfaction data to inform program improvements.</li></ul>Administrative Support:<ul><li>Schedule meetings, prepare agendas, and take minutes for membership-related priorities.</li><li>Collaborate cross-functionally with communications, marketing, and sales departments to support association initiatives.</li><li>Perform general administrative duties, including correspondence, document preparation, and record keeping.</li></ul>Qualifications:Education &amp; Experience:<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree preferred, or equivalent combination of education and experience.</li><li>2&ndash;4 years of administrative, customer service, or membership support experience (association or nonprofit experience preferred).</li></ul>Skills &amp; Competencies:<ul><li>Strong organizational and time-management skills with the ability to manage multiple priorities.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Experience with membership databases, CRM systems (e.g., Fonteva), or AMS platforms preferred.</li><li>Demonstrated ability to work independently and collaboratively in a team environment.</li><li>Professional demeanor with a commitment to providing exceptional service.</li></ul>Pay: $40,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Membership Coordinator

YASH Technologies

<div>
 
 
 About YASH Technologies
 
 
 
 YASH Technologies is a global technology services and solutions provider, partnering with Fortune 1000 enterprises to drive business transformation through technology, data, and innovation. With nearly three decades of experience and a strong presence across North America, India, Europe, and the Middle East, YASH combines deep domain expertise with a people-first culture.
 
 
 
 
 
 We are at an inflection point&mdash;focused on building a more disciplined, scalable, and high-performance global organization. This is an opportunity to join a company that is evolving its operating model, strengthening its go-to-market approach, and investing in the next phase of growth.
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a highly organized, proactive, and service-oriented Executive Assistant to support Mayuri Baheti within the Office of the CEO at YASH Technologies. This role operates across both business and personal priorities and requires a high level of discretion, judgment, and adaptability. The Executive Assistant will serve as a trusted partner, managing scheduling, travel, communications, and coordination to ensure priorities are executed seamlessly.
 
 
 
 
 
 The position requires someone who is comfortable operating in a fast-moving, unstructured environment, and who enjoys solving problems, taking ownership, and driving tasks to completion with limited direction. While the role sits within YASH Technologies, it extends beyond a traditional corporate scope and includes supporting select responsibilities outside the company. This is a high-trust, high-visibility position with the opportunity to grow in scope over time, potentially expanding into broader support across the Office of the CEO and family-related initiatives.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage complex calendars and scheduling for senior leadership across multiple time zones
 </li>
 <li>
 Prepare meeting materials, agendas, and follow-up action items
 </li>
 <li>
 Assist with email coordination and professional correspondence
 </li>
 <li>
 Track priorities and ensure timely follow-through on key action items
 </li>
 </ul>
 
 
 
 
 
 Travel &amp; Logistics
 
 
 <ul>
 <li>
 Arrange domestic and international travel including flights, accommodations, and ground transportation
 </li>
 <li>
 Prepare detailed itineraries and ensure seamless logistics
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Coordination
 
 
 <ul>
 <li>
 Serve as a coordination point for internal and external stakeholders
 </li>
 <li>
 Ensure clear, timely, and professional communication on behalf of leadership
 </li>
 </ul>
 
 
 
 
 
 Problem Solving &amp; Execution
 
 
 <ul>
 <li>
 Own and execute complex, one-off tasks requiring research, judgement, and follow-through (e.g., resolving travel disruptions, reimbursements, vendor sourcing, logistics challenges)
 </li>
 <li>
 Operate effectively in ambiguous situations and drive tasks to completion without step-by-step guidance
 </li>
 <li>
 Proactively identify solutions rather than escalating problems
 </li>
 </ul>
 
 
 
 
 
 Event &amp; Office Coordination
 
 
 <ul>
 <li>
 Coordinate leadership meetings, firm outings, and company offsites
 </li>
 <li>
 Support day-to-day management of the Chicago offices, including vendors and facilities
 </li>
 <li>
 Assist with new office setup, sourcing vendors, and ensuring a high-quality office experience
 </li>
 <li>
 Source high-quality, tasteful, and on-trend options while remaining mindful of budget
 </li>
 </ul>
 
 
 
 
 
 Personal Administrative Support
 
 
 <ul>
 <li>
 Provide personal assistant support as needed, including coordinating appointments, managing reservations, handling occasional errands, researching vendors, and supporting personal logistics
 </li>
 <li>
 Assist with personal and household-related projects (e.g., vendor sourcing, travel planning, coordination of services)
 </li>
 </ul>
 
 
 
 
 
 Special Projects
 
 
 <ul>
 <li>
 Support ad hoc initiatives and strategic projects within the Office of the CEO such as assisting with hiring efforts including candidate scheduling, coordination, and communication, presentation creation, and research
 </li>
 </ul>
 
 
 
 
 
 Who You Are
 
 
 <ul>
 <li>
 Highly organized and detail-oriented
 </li>
 <li>
 Proactive, resourceful, and solutions-oriented
 </li>
 <li>
 High emotional intelligence and strong judgement
 </li>
 <li>
 Personable and confident interacting with senior leaders and external stakeholders
 </li>
 <li>
 Comfortable handling both business and personal administrative responsibilities
 </li>
 <li>
 Adaptable and capable of managing shifting priorities in a fast-paced environment
 </li>
 <li>
 Interested in building a long-term role and growing with the position over time
 </li>
 <li>
 Team-player, collaborative, positive attitude, and a good sense of humor
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5+ years of experience supporting c-suite executives, principals, family offices, or founders as an executive administrative assistant
 </li>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 <li>
 Must be highly literate in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
 </li>
 <li>
 Professional demeanor with refined interpersonal skills and a strong service orientation
 </li>
 <li>
 Ability to maintain composure and professionalism in a fast-paced, high-output, ambitious culture
 </li>
 <li>
 Outstanding organizational skills to ensure timeline execution of responsibilities
 </li>
 <li>
 Excellent written and verbal communication skills, with a focus on proofreading
 </li>
 <li>
 Strong interpersonal skills and a naturally service-oriented mindset
 </li>
 <li>
 Ability to seamlessly manage multiple tasks with potentially shifting priorities
 </li>
 <li>
 High level of professionalism, discretion, and integrity
 </li>
 </ul>
 
 
 
 
 
 Why Join YASH
 
 
 
 YASH is a founder-led global organization entering an exciting phase of growth and transformation. We combine the scale of a global IT services company with the agility and entrepreneurial mindset of a business that is still actively being built. This role sits within the Office of the CEO, offering direct exposure to leadership and the opportunity to become a trusted partner supporting both business and personal priorities. For the right candidate, this position provides meaningful ownership, variety, and long-term growth.
 
 
 
 
 
 
 Work Environment
 
 
 
 This role is based in Chicago, Illinois, and requires local residency. The position operates in a hybrid work environment, with a mix of in-office presence and remote flexibility depending on scheduling and business needs. Given the nature of the role, occasional flexibility outside of standard business hours may be required.
 
</div>

Executive Assistant & Operations Partner, Office of CEO

Explore 55+ Administrative coordinator in Chicago this April. Find roles across top companies and apply now to boost your career.