administrative assistant ii, executive support, data reporting, project management

administrator, association management & operations

administrative assistant

administrative assistant ii, executive support, data reporting, project management Jobs in Chicago

administrator, association management & operations Jobs in Chicago

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coordinator, external affairs

administrative coordinator

John D. and Catherine T. MacArthur Foundation

&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;h1&gt;&lt;b&gt;Job Description&lt;/b&gt;&lt;/h1&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p&gt;&lt;u&gt;&lt;span&gt;Summary:&lt;/span&gt;&lt;/u&gt;&lt;/p&gt;&lt;p&gt;&lt;span&gt;The &lt;a href=&quot;https://www.macfound.org/&quot; target=&quot;_blank&quot;&gt;John D. and Catherine T. MacArthur Foundation&lt;/a&gt; is one of the nation&amp;#39;s largest independent foundations. The Foundation supports creative people, effective institutions, and influential networks building a more just, verdant, and peaceful world. MacArthur invests in solving some of the world&rsquo;s most pressing social challenges, including advancing global &lt;a href=&quot;https://www.macfound.org/programs/bigbets/climate-solutions/&quot; target=&quot;_blank&quot;&gt;climate solutions&lt;/a&gt;, promoting &lt;a href=&quot;https://www.macfound.org/programs/bigbets/criminal-justice/&quot; target=&quot;_blank&quot;&gt;local justice reform&lt;/a&gt; in the U.S., revitalizing &lt;a href=&quot;https://www.macfound.org/programs/bigbets/local-news/&quot; target=&quot;_blank&quot;&gt;local news&lt;/a&gt;, expanding who creates, uses, and benefits from &lt;a href=&quot;https://www.macfound.org/programs/bigbets/ai-opportunity/&quot; target=&quot;_blank&quot;&gt;artificial intelligence&lt;/a&gt;, and strengthening the &lt;a href=&quot;https://www.macfound.org/press/perspectives/listening-honoring-and-acting-advancing-native-well-being&quot; target=&quot;_blank&quot;&gt;well-being of Native communities&lt;/a&gt;. In addition to the &lt;a href=&quot;https://www.macfound.org/programs/awards/fellows/&quot; target=&quot;_blank&quot;&gt;MacArthur Fellows Program&lt;/a&gt; and the global &lt;i&gt;&lt;a href=&quot;https://www.macfound.org/programs/awards/100change/&quot; target=&quot;_blank&quot;&gt;100&amp;amp;Change&lt;span&gt; competition&lt;/span&gt;&lt;/a&gt;&lt;/i&gt;, the Foundation continues its historic commitments to the &lt;a href=&quot;https://www.macfound.org/programs/enduring-commitments/journalism-media/&quot; target=&quot;_blank&quot;&gt;role of journalism&lt;/a&gt; in a responsive democracy as well as the vitality of our headquarters city, &lt;a href=&quot;https://www.macfound.org/programs/enduring-commitments/chicago-commitment/&quot; target=&quot;_blank&quot;&gt;Chicago&lt;/a&gt;. The Foundation also maintains offices in &lt;a href=&quot;https://www.macfound.org/about/offices/macarthur-in-nigeria&quot; target=&quot;_blank&quot;&gt;Nigeria&lt;/a&gt; and &lt;a href=&quot;https://www.macfound.org/about/offices/macarthur-in-india&quot; target=&quot;_blank&quot;&gt;India&lt;/a&gt;. &lt;/span&gt;&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;The Native Self-Determination portfolio centers the capacities of Native Nations and Indigenous communities to define and pursue their own priorities, elevating Indigenous knowledge, governance, and leadership. The portfolio invests in Native-led organizations, tribal governments, and community-based initiatives that build community and institutional capacity to support sustainable pathways to self-determination. As the same time, it advances accountable, trust-based relationships between philanthropy and Indigenous communities.&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;The Administrator is an integral and active part of the Native Self-Determination Team&rsquo;s Core Group, which includes active participation in meetings, seminars, site visits, etc. The Administrator works closely with the Coordinator to ensure smooth operations for the Team and reports to the Director, Native Self-Determination.&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;This role is time-limited for an initial period of 5 years with the possibility of extension.&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;&lt;u&gt;Essential Duties and Responsibilities&lt;/u&gt;:&lt;/p&gt;&lt;ul&gt;&lt;li&gt;&lt;p&gt;Prepare Grant and Administrative budgets, review budget forecast, and make adjustments throughout the year&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Budget scenario planning in preparation for program budget submission&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Assist the Director, Native Self-Determination with the progress of grants, including proposals, briefs, and reports, and tracking through different grantmaking stages&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Liaise with grants management staff&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Interact with, provide guidance to, and respond to questions from grantees and others&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Schedule and coordinate expert consultations&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Manage contracts&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Participate in meetings and serve as recorder of critical tasks, discussions, and decisions&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Perform writing, proofreading, and editing assignments as needed&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Coordinate document and information management tasks that add value for the Team&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Manage the production of Board materials&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Liaise with other Teams and Departments as needed&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Liaise with Coordinator and Meeting Planners as needed to ensure efficient coordination of meetings and convenings&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Assist with orientation of new Team members&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Travel to site visits, meetings, conferences &ndash; domestic and international &ndash; as needed and approved by Director&lt;/p&gt;&lt;/li&gt;&lt;/ul&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;&lt;u&gt;Other Duties and Responsibilities:&lt;/u&gt;&lt;/p&gt;&lt;ul&gt;&lt;li&gt;&lt;p&gt;Manage special projects and workflow as requested&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Work with Coordinator to ensure smooth and efficient operation for Team&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Serve as back-up to Coordinator and participate in cross-training&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Perform other duties as assigned&lt;/p&gt;&lt;/li&gt;&lt;/ul&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;&lt;u&gt;Qualifications:&lt;/u&gt;&lt;/p&gt;&lt;ul&gt;&lt;li&gt;&lt;p&gt;Minimum of six to ten years of relevant administrative experience&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;A bachelor&rsquo;s degree or related experience required&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Comfortable working in a team environment&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Able to take initiative and work proactively&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Strong interpersonal, communication, and leadership skills&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Excellent writing, editing, organizational, and verbal skills&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Able to effectively communicate in written and oral format with both internal and external contacts&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Facility in working with budgets and budgeting&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Organized and able to think and work independently with little direct supervision&lt;/p&gt;&lt;/li&gt;&lt;li&gt;&lt;p&gt;Strong working knowledge of Microsoft Office Suite&lt;/p&gt;&lt;/li&gt;&lt;/ul&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;The position is hybrid and based in Chicago, Illinois.&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;&lt;i&gt;Annual salary for this role will start at $73,900. We offer a generous total compensation package that emphasizes both base salary and a comprehensive benefits package to support your life, health, and well-being. &lt;/i&gt;&lt;/p&gt;&lt;p&gt;&lt;/p&gt;&lt;p&gt;&lt;b&gt;&lt;u&gt;Physical Requirements and Work Environment&lt;/u&gt;&lt;/b&gt;&lt;/p&gt;&lt;p&gt;The work environment is an office setting. Intermittent physical activities will include bending, reaching, sitting, and moving around the office during working hours. Requests for reasonable accommodations will be considered to enable a person with disabilities to perform the job. Reasonable accommodations are also available during the interview process. &lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;&lt;p style=&quot;text-align:inherit&quot;&gt;&lt;/p&gt;

Administrator, Native Self-Determination

Releady

<div><div>OVERVIEW</div><div>
We are seeking an experienced Senior Administrative Assistant to provide high-level administrative, operational, and executive support within Investment &amp; Corporate Banking. This role is responsible for ensuring seamless day-to-day business operations by supporting executives and senior leaders through calendar management, meeting coordination, event planning, expense management, travel arrangements, reporting, and operational administration.

The successful candidate will act as a key partner across a large and collaborative business group, helping maintain operational continuity during periods of transition, absence, or increased workload. This position requires a highly organized, proactive, and detail-oriented professional who thrives in fast-paced corporate environments and is comfortable managing multiple priorities while maintaining a high level of professionalism and discretion.

Location: Chicago, IL (Hybrid &ndash; 4 days in office) 
 
Contract Length: 12 Months (Extension or FTE Conversion Possible) 
 
Hours: 8:30 AM&ndash;5:00 PM CST</div><div>
</div>
<div>Pay: W2: $28.5/h
</div><div></div><div>RESPONSIBILITIES</div><div>
</div><ul><li>Provide specialized administrative and operational support to executives, senior managers, and business teams within a large and diverse department.
</li><li>Manage complex calendars, schedule meetings, coordinate conference rooms, and arrange meeting logistics to support efficient operations.
</li><li>Coordinate and support department events, workshops, training sessions, and stakeholder meetings.
</li><li>Prepare, edit, and distribute professional communications, presentations, reports, policies, and correspondence.
</li><li>Track metrics, milestones, budgets, invoices, expense claims, and reporting activities to support business operations and strategic initiatives.
</li><li>Process invoices and expense reports in accordance with established processes, vendor agreements, and control standards.
</li><li>Coordinate travel arrangements including flights, accommodations, itineraries, and related logistics.
</li><li>Maintain organized filing systems and ensure operational documents and records are accurate, accessible, and up to date.
</li><li>Support onboarding, office moves, seating arrangements, contractor coordination, and other facilities-related activities while minimizing business disruption.
</li><li>Maintain office supply inventory and coordinate purchasing activities as required.
</li><li>Coordinate staff scheduling, vacation tracking, training registrations, and related administrative functions.
</li><li>Analyze operational issues, identify process improvement opportunities, and recommend solutions to improve efficiency and effectiveness.
</li><li>Collaborate with internal stakeholders and external vendors to support business objectives and deliverables.
</li><li>Provide coaching and guidance to junior administrative assistants as needed.
</li><li>Ensure adherence to operational procedures, internal controls, risk management frameworks, and applicable policies and regulations.
</li><li>Handle escalations, prioritize competing requests, and complete complex administrative tasks with accuracy and professionalism.
</li></ul><div></div><div>QUALIFICATIONS</div><div><ul><li>
3&ndash;5+ years of experience in an administrative, executive support, or professional support function within a corporate environment.
</li><li>Proven experience supporting senior leaders, executives, or large business teams in fast-paced organizations.
</li><li>Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
</li><li>Excellent written and verbal communication skills with strong attention to detail and professionalism.
</li><li>Demonstrated analytical and problem-solving capabilities with the ability to independently manage issues and determine next steps.
</li><li>Strong collaboration and stakeholder management skills across cross-functional teams.
</li><li>Experience coordinating meetings, travel, events, budgets, invoices, and expense management activities.
</li><li>Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
</li><li>Proficiency with Microsoft Office Suite including Outlook, Excel, Word, PowerPoint, and Teams.
</li><li>Strong administrative coordination skills including scheduling, documentation management, and operational support.
</li>
</ul>Preferred

<ul><li>Experience supporting teams within financial services, banking, or large enterprise environments.
</li><li>Prior experience working in hybrid office environments with facilities or workplace coordination responsibilities.
</li><li>Experience mentoring or supporting junior administrative staff.
</li><li>Relevant post-secondary education in Business Administration, Office Administration, or related discipline considered an asset.
</li></ul></div><div></div><div>EDUCATION
<ul><li>Post-secondary education in Business Administration, Office Administration, or a related field preferre
</li></ul></div><div>We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other non-merit factor. We are committed to creating a diverse and inclusive environment for all employees.</div></div>

Administrative Assistant

Sinai Chicago

Job Description: Clinical Nurse Coordinator - L&D
 
The Clinical Nurse Coordinator role on the Inpatient Nursing Units is a critical position designed to assist
 the Nurse Manager/Director in providing administrative and critical leadership; presents self as a dedicated
 healthcare professional, patient advocate, mentor, clinical resource, and leader.
 
The Clinical Nurse
 Coordinator role is essential in improving the patient experience on the units as well as elevating quality of
 care delivery and patient safety. Under the direction of the Nurse Manager/Director, assists with orientation
 and training for new employees, ensures compliance with all regulatory agencies by enforcing policy and
 procedures, and improves patient throughput. In the absence or at the direction of the Nurse
 Manager/Director, the Clinical Nurse Coordinator will maintain the operational and clinical aspects of the
 unit. Responsibilities include, but are not limited to staff management and development, appropriate
 staffing, patient flow/throughput, quality, patient safety and patient experience. The Clinical Nurse
 Coordinator is expected to communicate and collaborate with patients, families, physicians and all other
 healthcare professional to meet optimum outcomes
 
Location: SHS · MSH MSH NR LDR
 Schedule: Full Time, Nights, varies

CLINICAL NURSE COORDINATOR - L&D

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Part-Time Administrative Assistant

Nathan Wright Landscape Design

Landscape Operations CoordinatorCompany: Nathan Wright Landscape Design Location: Chicago, IL 60647 (In-person) Job Type: Full-time Salary: $55,000&ndash;$70,000 per year Schedule: Monday to FridayAbout UsNathan Wright Landscape Design is a residential landscape firm in Chicago that builds and maintains high-end outdoor spaces. We've been in business for over a decade and our reputation is built on reliability, follow-through, and getting the details right &mdash; every time. We are a small, structured team where every role has clear ownership and accountability. If you do your job well, everyone else can do theirs.The RoleWe need someone to own scheduling, work tickets, and daily operational coordination for our field crews. This is a process-driven, detail-intensive role where success is measured by whether every crew has a complete schedule, every contracted service has a work ticket, and nothing gets missed.You will build weekly schedules, create and manage work tickets in Aspire, and keep our operational data clean and accurate. You will also manage our office environment and handle routine scheduling communications with clients &mdash; confirming dates, relaying updates, and making sure information is accurate and timely.This is not a creative role. It is not a client relationship role. It is not a role where you wing it. This is a role for someone who finds genuine satisfaction in a system that runs exactly the way it should.This role reports to our Director of Field Operations.What You'll DoScheduling &amp; Work Ticket Management &mdash; This Is 70% of the Job<ul><li>Create and manage all maintenance, enhancement, and build work tickets in Aspire</li><li>Build complete weekly crew schedules aligned with contracted services, seasonal timing, and crew capacity</li><li>Pre-load recurring work tickets from signed maintenance agreements at the start of each cycle &mdash; no scrambling week-of</li><li>Update, reprioritize, and adjust tickets daily as conditions change (weather, crew availability, equipment)</li><li>Ensure every single contracted service has a corresponding work ticket &mdash; if it's not in Aspire, it doesn't exist</li><li>Track completion, flag overdue items, and follow up until every ticket is closed</li><li>Maintain documentation standards &mdash; every ticket, every update, every change recorded</li></ul>Office Management<ul><li>Keep the physical office clean, organized, and stocked at all times</li><li>Check and sort mail daily; deposit checks on schedule</li><li>Monitor and reorder supplies before they run out</li><li>Maintain organized digital and physical filing systems</li><li>Handle the routine, repeatable tasks that keep the business running &mdash; and do them the same way every time</li></ul>Client Scheduling Communications<ul><li>Send scheduling confirmations and service date updates to clients via phone, email, or text</li><li>Monitor the company inbox; triage, respond to routine items, and route everything else</li><li>Answer scheduling-related questions with accurate, up-to-date information</li><li>Keep communications brief, accurate, and professional &mdash; this is information delivery, not relationship management</li></ul>System Ownership<ul><li>Become the internal expert on Aspire's scheduling and work ticket functions</li><li>Keep data clean &mdash; no orphaned tickets, no missing dates, no duplicates, no &quot;I'll fix it later&quot;</li><li>Build templates and recurring ticket structures that reduce manual entry</li><li>Use AI tools (Claude, Claude Cowork, Claude Code, Gemini) to draft communications, build templates, streamline repetitive tasks, and manage information across platforms</li><li>Identify and recommend process improvements &mdash; if something can be done more consistently or efficiently, say so</li></ul>This Role Is NOT<ul><li>A client relationship or account management role</li><li>A sales or business development role</li><li>A design, horticultural, or creative role</li><li>A supervisory or crew management role</li><li>A role where you improvise process or make judgment calls outside your scope</li><li>A role with a lot of variety day-to-day &mdash; the work is consistent, structured, and repeatable, and that's the point</li></ul>If you read that list and felt relieved, keep reading.Who You Are<ul><li>You have a system for everything and you actually follow it</li><li>You measure a good day by whether everything got done, documented, and closed out</li><li>You would rather do something right than do it fast</li><li>You notice when something is out of place &mdash; a missing date, an unassigned ticket, a supply running low &mdash; and you fix it without being asked</li><li>You don't need variety to stay engaged; you find satisfaction in doing repeatable work to a high standard</li><li>You follow established processes exactly, and when a process doesn't exist, you build one</li><li>You communicate clearly and directly &mdash; no fluff, no ambiguity</li><li>You are not easily distracted by the urgent when you've already committed to the important</li><li>You are comfortable with AI tools and curious about using them to work more efficiently</li><li>When someone asks &quot;did that get done?&quot; your answer is always yes, and you can show them where</li></ul>Qualifications<ul><li>2&ndash;5+ years in scheduling, operations coordination, office management, or administrative roles</li><li>Proven track record of managing high volumes of detail without things falling through the cracks</li><li>Experience with scheduling or project management software (Aspire experience is a strong plus)</li><li>Proficiency with Asana, Slack, Google Workspace, or similar platforms</li><li>Strong written communication skills &mdash; clear, accurate, concise</li><li>Comfort with repetitive, process-driven work in a structured environment</li><li>Landscape industry experience is a plus but not required &mdash; what matters is that you're reliable, organized, and precise</li><li>AI fluency required &mdash; you should be comfortable using tools like Claude, Claude Cowork, Claude Code, and Gemini to draft communications, build templates, and streamline your work. We don't need you to be an expert, but we need you to be someone who reaches for these tools instinctively, not reluctantly</li></ul>What We Offer<ul><li>$55,000&ndash;$70,000 based on experience</li><li>2 weeks paid vacation annually + 5 days paid sick time</li><li>Health benefits &mdash; NWLD covers 50% of the employee premium</li><li>A structured, professional work environment where your attention to detail is valued, not overlooked</li><li>Clear role ownership &mdash; you will know exactly what's yours and be trusted to handle it</li><li>Room to grow as our operations scale</li></ul>Tools We UseAspire &middot; Asana &middot; Slack &middot; Google Workspace &middot; RingCentralNathan Wright Landscape Design is an equal opportunity employer.Pay: $55,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Application Question(s):<ul><li>How many years of experience do you have with scheduling or operations coordination?</li><li>Are you comfortable working in a role where the work is highly structured, repetitive, and process-driven &mdash; with the same core tasks every day?</li><li>This role requires in-person work at our Chicago office Monday through Friday. Does that work for you?</li><li>Do you have experience with Aspire software?</li><li>Have you worked in the landscape, construction, or field services industry?</li><li>Describe a system or process you built or improved in a previous role to keep things from falling through the cracks.</li><li>Do you use AI tools (like Claude or Gemini) in your current work? If so, how?</li><li>What does a successful day look like to you in an operations role?&quot;</li></ul>Work Location: In person

Landscape Operations Coordinator

CNA Insurance

<div>You have a clear vision of where your career can go. And we have the leadership to help you get there. At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential.
JOB DESCRIPTION:<ul><li>This role is open to any US CNA office</li></ul><div>
We are seeking an experienced Administrative Assistant II to provide proactive, high-quality administrative and operational support to leaders within our Commercial Underwriting organization. This role helps leaders operate efficiently by managing complex logistics, preparing data-driven materials, and serving as a trusted partner across teams. 
 
The ideal candidate is highly organized, detail oriented, adaptable, and comfortable working in a fast paced, collaborative environment while handling sensitive and confidential information with discretion. 
 
Qualified candidates should have intermediate skills in the Microsoft Office Suite, including PowerPoint and Excel, plus experience using AI tools (such as Copilot or similar). Familiarity with data analysis and reporting tools (such as Looker and Power BI) is helpful, along with the ability to thrive in an agile learning environment. 
 
Key Responsibilities 
Administrative &amp; Executive Support 
<ul><li>Provide proactive administrative and logistical support that enables leaders to focus on strategic priorities.</li><li>Manage complex calendars, meeting logistics, and scheduling; anticipate conflicts and resolve issues independently.</li><li>Coordinate end-to-end travel arrangements and process expense reports accurately and on time.</li><li>Draft, prepare, and distribute professional correspondence, reports, presentations, and meeting materials.</li><li>Prepare large datasets, reports, and presentation materials for senior leadership and internal or external meetings.</li><li>Maintain organized electronic files, SharePoint sites, and databases with strong version control and file hygiene.</li><li>Handle sensitive and confidential information with a high level of discretion and professionalism.</li></ul>
Business &amp; Broker Support 
<ul><li>Provide timely and accurate support related to broker and agency activities, as applicable.</li><li>Update and maintain business opportunities, relationships, and reporting in Salesforce and other internal systems.</li><li>Partner with internal teams to support onboarding, changes, and agency needs.</li><li>Gather data and prepare analyses, reports, and presentations to support business unit priorities.</li></ul>
Customer Service &amp; Partnership 
<ul><li>Serve as a reliable point of contact for leaders and internal partners, responding promptly and professionally.</li><li>Apply sound judgment and initiative to identify solutions and escalate complex issues appropriately.</li><li>Adapt effectively to changing priorities while maintaining a high standard of service and accuracy.</li></ul>
Office &amp; Project Support 
<ul><li>Assist with special projects as needed, with quality, accuracy, and timely execution.</li><li>Ensure final deliverables are complete, meet quality standards, and achieve intended outcomes.</li><li>Coordinate meetings, events, and team activities as needed.</li><li>May serve as a facilities and office liaison, including supply management, equipment coordination, and vendor support.</li><li>Process invoices, accounts payable activities, and other operational requests as required.</li></ul>
 
Qualifications 
Education &amp; Experience 
<ul><li>Some college coursework preferred (Business, Accounting, Marketing, or related field).</li><li>Typically 4+ years of administrative experience, preferably supporting leaders or teams in a professional services or corporate environment.</li></ul>
Skills &amp; Capabilities 
<ul><li>Strong written and verbal communication skills with professional judgment and tone.</li><li>Excellent organizational skills with the ability to manage multiple priorities and deadlines.</li><li>Strong interpersonal skills with the ability to collaborate effectively across levels and functions.</li><li>Ability to work independently, anticipate needs, and resolve issues proactively.</li><li>Intermediate proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel); strong PowerPoint and Excel skills preferred.</li><li>Experience using AI productivity tools (e.g., Copilot or similar) and comfort learning new technologies.</li><li>Familiarity with data analysis or reporting tools (e.g., Power BI, Looker) is a plus.</li></ul></div>
#LI-SM1
#LI-HYBRID
In certain jurisdictions, CNA is legally required to include a reasonable estimate of the compensation for this role. In District of Columbia, California, Colorado, Connecticut, Illinois, Maryland, Massachusetts, New York and Washington, the national base pay range for this job level is $35,000 to $65,000 annually. Salary determinations are based on various factors, including but not limited to, relevant work experience, skills, certifications and location. CNA offers a comprehensive and competitive benefits package to help our employees &ndash; and their family members &ndash; achieve their physical, financial, emotional and social wellbeing goals. For a detailed look at CNA&rsquo;s benefits, please visit cnabenefits.com.
CNA is committed to providing reasonable accommodations to qualified individuals with disabilities in the recruitment process. To request an accommodation, please contact leaveadministration@cna.com.</div>

Administrative Assistant II, Executive Support, Data Reporting, Project Management

Wilson Elser

<div>
 
 
 Wilson Elser
 
 is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal&rsquo;s survey of the nation&rsquo;s largest law firms.&nbsp;
 
 
 
 
 Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.&nbsp; If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our
 
 Administrative Assistant
 
 position.
 
 
 
 
 This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.&nbsp;&nbsp;
 
 
 
 
 
 
 The Position
 
 
 
 
 Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.&nbsp;
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
 </li>
 <li>
 Collaborates on projects focused on client interfacing, document management, data entry, and data management
 </li>
 <li>
 Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
 </li>
 <li>
 Provides clerical or administrative legal services support as requested
 </li>
 </ul>
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or equivalent professional experience
 </li>
 <li>
 Minimum of 1-2 years of experience in a law firm setting
 </li>
 <li>
 Familiarity with Document Management Systems
 </li>
 <li>
 Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
 </li>
 <li>
 Experience with data entry or data management
 </li>
 <li>
 Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
 </li>
 <li>
 Familiarity with web-based collaborative tools and work management software a plus
 </li>
 <li>
 Experience with team messaging and instant messaging platforms a plus
 </li>
 <li>
 Experience with email and calendar management, meeting coordination, and direct client interaction
 </li>
 <li>
 Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
 </li>
 <li>
 Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
 </li>
 <li>
 Excellent written, verbal and interpersonal communication skills
 </li>
 <li>
 Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
 </li>
 <li>
 Demonstrated professionalism in all client and internal communication
 </li>
 </ul>
 
 A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.&nbsp; This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.&nbsp;
 
 
 Salary Range: : $60,000 USD - $70,000 USD
 
 
 
 Why Should You Apply?&nbsp;
 
 
 <ul>
 <li>
 
 
 Benefits:
 
 &nbsp;Outstanding benefits package, including 401k match and generous PTO plan
 
 </li>
 <li>
 
 
 Career Growth:
 
 &nbsp;Ample opportunities for professional development and advancement
 
 </li>
 <li>
 
 
 Employee Perks:
 
 &nbsp;Access to corporate discount plans and other benefits
 
 </li>
 </ul>
 
 Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
 
 
 Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.&nbsp; It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.&nbsp;
 
 
 Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.&nbsp; You may review our Accessibility Policy here.
 
 
 California Residents may review our CCPA notice for applicants and employees here.
 
 #ZR
</div>

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