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administrative coordinator

DBSA

Position Title: Operations CoordinatorReports to: CFAOOUR TEAM VALUESIntegrity<ul><li>Perform at the highest standards. We strive for best in class.</li><li>Be honest in our interactions and develop trusting relationships.</li><li>Take personal, and where appropriate, team responsibility for results.</li><li>Acknowledge what we don&rsquo;t know.</li></ul>Openness<ul><li>Demonstrate willingness to continuously learn, grow, and change.</li><li>Celebrate our differences.</li><li>Be present, curious and receptive to new and different ideas and situations.</li></ul>Mindfulness<ul><li>Ask for help and reciprocate help when needed.</li><li>Respect each other&rsquo;s perspectives, experiences, and sensitivities.</li><li>Be mindful of our individual impact on the work environment.</li><li>Speak with thoughtfulness. We think before we speak.</li></ul>Collaboration<ul><li>Show a willingness to give up personal ownership for the greater good/outcome.</li><li>Work together to foster individual and organizational growth.</li><li>Create an environment where the whole is greater than the sum of its parts.</li><li>Have a holistic view of the work of the organization.</li><li>Remain flexible to achieve optimal outcomes.</li></ul>THE POSITIONThe Part-Time Operations Coordinator is a key member of DBSA&rsquo;s Finance &amp; Administration team, supporting the daily functions that keep the organization running efficiently. This role works closely with the Chief Finance and Administration Officer (CFAO) and provides operational and administrative support across facilities, HR, technology coordination, and finance. The Operations Coordinator helps create a responsive and well-organized workplace and plays an integral part in advancing DBSA&rsquo;s mission and internal operational excellence.This is a part-time position, working 20 hours per week. We are willing to discuss an ideal schedule on a candidate per candidate basis.ESSENTIAL FUNCTIONSFacilities &amp; Office Operations<ul><li>Coordinate office needs including supply management, equipment maintenance, and vendor communication</li><li>Assist with space planning, remote/hybrid work logistics, and ensuring a well-functioning and welcoming environment</li><li>Maintain office procedures and documentation</li></ul>HR &amp; People Operations<ul><li>Support employee onboarding and offboarding (equipment setup, system access, orientation materials, benefit 401(k) enrollment and exit)</li><li>Help maintain up-to-date HR records and documentation</li><li>Assist with organizing internal communications and engagement activities</li></ul>Technology Coordination<ul><li>Work with IT support vendors to resolve tech issues and ensure timely setup onboarding and offboarding</li><li>Track inventory of hardware, software, and user licenses</li><li>Support the implementation and documentation of new digital tools or platforms</li></ul>Finance &amp; Administrative Support<ul><li>Assist with data entry, invoice processing, and maintaining financial records</li><li>Support budget tracking, procurement activities, and document management</li><li>Collaborate with the CFAO on financial workflows, audits, and compliance needs</li><li>Perform other administrative or operational duties as assigned to support the Finance &amp; Administration team and overall organizational goals</li><li>Support CFAO on financial and administrative projects</li></ul>Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee of this job. Duties, responsibilities, and activities may change at any time with or without notice.QUALIFICATIONS<ul><li>Bachelor&rsquo;s degree in Business Administration, Operations, or a related field&mdash;or equivalent work experience</li><li>1&ndash;3 years of experience in an administrative, operations, or office coordinator role</li><li>Exceptional organizational and multitasking skills</li><li>Strong written and verbal communication abilities</li><li>Proficiency with Microsoft Office Suite</li><li>Detail-oriented and process-driven, with a flexible and collaborative approach</li><li>Experience working in nonprofit or mission-driven environments, preferred</li><li>Familiarity with project management software, preferred</li><li>Knowledge of tech inventory management and remote work coordination, preferred</li></ul>Desired Skills and Experience: Any combination of education or experience providing the required skills and knowledge for successful performance will be considered.PHYSICAL REQUIREMENTS, ENVIRONMENTAL CONDITIONS AND OTHER REQUIREMENTS <ul><li>Ability to perform work utilizing a computer and a telephone for extended periods of time.</li><li>Ability to frequently interact with others and work in environments with others</li><li>Ability to demonstrate regular and predictable attendance</li><li>Ability to multi-task, shift priorities</li><li>Strong interpersonal skills with the ability to build trust, rapport, and effective working relationships with diverse stakeholders.</li><li>Excellent communication skills, including the ability to convey complex information clearly in verbal and written formats.</li><li>High emotional intelligence with the capacity to navigate sensitive conversations, support staff, and motivate teams.</li><li>Strong organizational and time management skills, including the ability to manage multiple projects simultaneously in a fast-paced environment.</li><li>Sound judgment and decision-making abilities that reflect a balance between analysis, experience, and organizational values.</li><li>Demonstrated commitment to collaboration, teamwork, and fostering an inclusive, respectful workplace culture.</li></ul>COMPENSATION &amp; SCHEDULE This is a part-time, non-exempt position up to 20 hours per week. The hourly range for this position is $24-30. The position will primarily work standard hours of 8:30 am &ndash; 5:00 pm, with flexible start/end times possible. Periodic evening or weekend hours may be required.This position is fully remote through 2026, with required travel to Chicago for quarterly meetings and additional meetings as needed. While the role is currently remote, candidates should be open to a potential return to a hybrid or in-office model in Chicago beginning in 2027. Local Chicago candidates are preferred, and the position is open only to residents of Illinois.DEDICATION TO AN EQUITABLE WORKPLACE DBSA is committed to equal employment opportunity for all employees, and to providing employees with a work environment free of any form of discrimination and harassment. DBSA is committed to achieving a diverse workforce through our equal opportunity and nondiscrimination policies in all aspects of employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. At DBSA, we make a point to celebrate our differences and respect each other&rsquo;s unique perspectives. In fact, it is core to the work we do.Pay: $24.00 - $30.00 per hourWork Location: Remote

Operations Coordinator (Part-Time)

Feeding America

<div>Work. Serve. Thrive.
<div>Imagine a place where your talent can make a meaningful difference in peoples' lives. Working at Feeding America is a uniquely rewarding experience in which our employees work together as vital parts of a much larger mission. We are innovative, mission-focused, diverse, collaborative, values-driven and focused on results.
</div>Feeding America is the nation&rsquo;s largest charity and the leading domestic hunger-relief charity in the United States. Our mission is to feed America's hungry through a nationwide network of member food banks and engage our country in the fight to end hunger.
This is a hybrid position based out of Feeding America&rsquo;s Chicago office location. At Feeding America, we believe in offering a flexible work environment. Employees can be in the office an average of 2 days a week (when not travelling for work) and work from home on other days. Employees also have access to a 30-day &ldquo;work anywhere&rdquo; program during the course of each calendar year that can be combined with PTO and/or holidays.
Learn more about Feeding America here.<div><div>
The Opportunity</div><div><div><div><div><div><div><div><div><div>
The Executive Assistant and Coordinator provides operational and administrative support to the Chief Supply Chain Officer and the Chief Advocacy &amp; Community Partnerships Officer. Their primary focus will be to ensure efficient execution of day-to-day priorities and enterprise commitments. The role manages executive scheduling, coordinates internal and external engagements, and supports planning, budgeting, and reporting processes across both portfolios. The Executive Assistant and Coordinator translates strategic direction into organized workplans, tracks deliverables and deadlines, and ensures timely follow-through across cross-functional teams. By managing logistics, preparing briefing materials, and maintaining clear documentation of actions and commitments, the Executive Assistant and Coordinator helps maintain alignment, accountability, and smooth operations across Supply Chain and Advocacy &amp; Community Partnerships.</div></div></div></div></div></div></div></div></div></div><div><div>
</div><div>
Compensation</div><div>
Here at Feeding America national organization, equality is central to our mission and is an integral part of our compensation policies and structures. As such, we maintain transparent salary ranges and clearly defined practices for how our team, including new hire salary offers, moves through these ranges. You can expect us to offer the best salary up front based on these clearly defined pay practices with little room for negotiation. We make exceptions for highly experienced (multiple years of at-level experience) new hires in accordance with our pay practices. Once hired, employees have the opportunity to progress through salary ranges via regular merit increases and step promotions. 
 
Salary Range: $73,000 - $78,000 Based on Experience.</div><div>
Benefits: A comprehensive list of benefits available to full-time employees can be found here. 
 
Responsibilities:</div><div><div><ul><li>
Executive Scheduling &amp; Engagement Coordination: Manages complex calendars for both executives, ensuring meetings, travel, and engagements are scheduled efficiently and aligned to priorities; and coordinates logistics and prepares briefing materials so leaders are equipped with clear objectives, relevant background, and documented follow-up actions.</li><li>
Project Planning &amp; Tracking: Translates strategic direction into organized workplans with defined milestones, timelines, and accountable owners; and tracks progress across initiatives, monitors deadlines, and proactively surfaces risks or gaps to maintain steady execution.</li><li>
Enterprise Planning &amp; Reporting Support: Supports annual planning, budgeting, key performance indicators (KPI) tracking, and talent management processes across both portfolios; and coordinates inputs, liaises with Finance and HR, and helps ensure enterprise deliverables are completed accurately and on time.</li><li>
External &amp; Network Engagement Support: Organizes and supports executive engagement with network members, donors, partners, vendors, and community organizations; and manages event logistics, ensures materials are prepared in advance, and tracks commitments to ensure timely follow-through.</li><li>
Meeting &amp; Operational Management: Plans and supports leadership team meetings, including agenda coordination, documentation of action items, and tracking of next steps; and manages travel, expense reporting, and related administrative functions to maintain smooth daily operations.</li><li>
Follow-Through &amp; Accountability: Monitors executive commitments and ensures agreed-upon actions are completed; and maintains clear documentation and communication to support accountability across teams and reduce operational friction.</li><li>
Other duties as assigned.</li></ul></div><div>
Required Experience and Qualifications:<ul><li>
3 years of experience working in a complex stakeholder environment in a position that requires sophisticated coordination and planning of schedules for executives, translating project plans into tactical work plans and supporting effective communication and stakeholder.</li><li>
Tactical project management experience including ability to use supporting technology to manage and organize projects including Microsoft Suite, virtual meeting platforms and other audiovisual equipment.</li><li>
Demonstrated writing, editing and proofing skills including the ability to synthesize information and assemble briefings and meeting/event preparation materials providing structure, clarity and accessibility.</li><li>
Exhibit a high degree of professionalism, trustworthiness, and a demonstrated ability to handle highly confidential information.
</li><li>Ability to work independently and meet deadlines while managing multiple tasks and changing priorities. Must be able to react to time-sensitive matters as well as manage complex, longer-term initiatives.</li></ul></div></div><div>
Required Leadership Competencies:</div><ul><li>
Fosters an Enterprise Mindset</li><li>
Fosters an Open and Supportive Environment</li><li>
Leads with Accountability</li><li>
Collaborates Internally and Externally</li><li>
Focuses on People and Teams</li><li>
Manages Organization and Business Complexity</li><li>
Communicates with Impact and Influence</li></ul><div><div>
Preferred Competencies, Experience &amp; Certifications:</div><ul><li>
Non-profit experience working in a service-oriented environment with donors and other external partners is highly desirable.</li></ul></div><div>
Feeding America&rsquo;s goal is to attract, develop, retain, and promote a talented diverse workforce where all employees feel a sense of belonging and contribute to a culture that values differences, ideas, and experiences. We intentionally seek out diverse perspectives and skills on our teams, knowing that it makes us stronger as an organization and better equipped to serve our neighbors in need. We encourage all individuals, including those from historically under-represented communities and individuals with lived experience of hunger, to apply.</div><div> 
Feeding America participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.</div></div></div>

Executive Assistant and Coordinator

Adler University

<div>The Project Coordinator for Strategic Initiatives provides administrative, logistical, and operational support primarily to the Senior Vice President (SVP)/Chief Operating Officer (COO), and to the Office of the President more broadly. Reporting to both the SVP/COO (who also serves in a capacity of Board Secretary) and the Project Manager and Executive Assistant to the President, this role is the primary administrative resource for SVP/COO-driven and board-related projects, priorities, and day-to-day tasks while also supporting presidential office operations in close partnership with and direction from the Project Manager and Executive Assistant to the President.

The work spans four main areas: financial administration (processing and reconciling invoices, expenses, and reimbursements for the Office of the President and Board of Trustees); board logistics and governance support (coordinating meetings, materials, travel, and documentation for the Board of Trustees); communications support (drafting correspondence and providing copyediting and formatting assistance); and general administrative coordination including scheduling, travel, and project tracking.

The dual reporting structure &mdash; the SVP/COO and the Project Manager and Executive Assistant to the President &mdash; ensures that the role is operationally integrated across the office while remaining directly responsive to SVP/COO priorities. Success in this role requires a genuine commitment to collaboration, operational excellence, accuracy, and policy compliance, and an interest in working in a highly collaborative and fast paced, outcomes driven environment. There will be great exposure to leadership and learning opportunities in this role.

Key Responsibilities

SVP/COO &amp; Presidential Office Support (40%)
<ul>
<li>Provide high-quality administrative support to the SVP/COO and the Office of the President, including calendar management, correspondence, document preparation, and day-to-day operational coordination.
</li>
<li>Create project plans and set meetings with teams according to key priority and project deliverables with consultation with the SVP/COO.
</li>
<li>Prepare, format, and proofread executive materials including briefing documents, presentations, reports, and correspondence &mdash; ensuring all materials are polished, accurate, and appropriate for senior leadership audiences.
</li>
<li>Draft initial communications on behalf of the SVP/COO and Office of the President, including internal memos, external correspondence, and other materials requiring a professional and institutional voice.
</li>
<li>Support daily office operations in coordination with the Administrative Manager, Executive Assistant to the President, and other office staff, including phone coverage, visitor management, and office coordination.
</li>
<li>Maintain organized, accurate, and confidential electronic and physical records and files.
</li>
<li>Ensure smooth operations and logistics for meetings and events to maximize time of participants; set up Zoom and Teams meeting links, follow-up to support appropriate meeting attendance, and coordinate to collect, create, and distribute agenda before meetings.
</li>
<li>Serve as a back-up for the President&rsquo;s scheduler.
</li>
</ul>Board of Trustees Logistics &amp; Governance Support (20%)
<ul>
<li>Serve as a primary administrative point of contact for Board of Trustees members and their support teams &mdash; coordinating scheduling, travel, logistics, and communications with professionalism and discretion.
</li>
<li>Support the Board Secretary function by assisting with the preparation and distribution of board and committee materials, meeting minutes, approvals, and governance documentation.
</li>
<li>Coordinate logistics for board meetings and committee meetings &mdash; including space reservations, catering, AV and technology needs, travel arrangements, and on-site support.
</li>
<li>Maintain accurate and current board records, including member contact information, committee assignments, term dates, and governance documentation.
</li>
<li>Assist with planning and execution of board-related events and engagements, ensuring smooth operations from planning through close.
</li>
</ul>Invoice, Expense &amp; Financial Administration (15%)
<ul>
<li>Process, track, and reconcile invoices, receipts, expense reports, reimbursements, and check requests for the Office of the President and Board of Trustees &mdash; with consistent attention to accuracy, timeliness, and compliance with institutional policies.
</li>
<li>Serve as a primary point of contact for reimbursement and reconciliation within the Office of the President, working closely with the Executive Assistant and Administrative Manager to ensure all financial transactions are processed correctly and on schedule.
</li>
<li>Coordinate with the Finance office on invoice approvals, vendor payments, and budget tracking as needed.
</li>
<li>Maintain organized financial records and documentation to support audits, reviews, and reporting.
</li>
</ul>Travel Coordination (5%)
<ul>
<li>Under the direction of the administrative manager, support coordination of domestic and international travel for the President, SVP/COO, and Board of Trustees members &mdash; including itineraries, transportation, lodging, visa or documentation needs, and detailed logistics.
</li>
<li>Anticipate and resolve travel complications proactively, ensuring senior leaders and board members experience seamless, well-managed travel.
</li>
<li>Maintain and reconcile travel-related expenses in accordance with institutional policies.
</li>
</ul>Project &amp; Administrative Coordination (20%)
<ul>
<li>Provide project coordination support for initiatives led by the Office of the President &mdash; tracking timelines, action items, deliverables, and follow-up to ensure nothing falls through the cracks.
</li>
<li>Support administrative compliance and documentation efforts, coordinating communications, maintaining records, and assisting with audits or reviews as needed.
</li>
<li>Provide administrative support to senior leadership team committees or working groups, including scheduling, materials preparation, and documentation.
</li>
<li>Collaborate across departments and constituencies with professionalism and discretion, representing the Office of the President with care and institutional awareness.
</li>
<li>Oversee timekeeping and administrative guidance for student workers, temporary staff, or interns supporting the Office of the President, as assigned.</li></ul> 

Qualifications

Required
<ul>
<li>Prior experience in an administrative, executive support, or operations role &mdash; in a professional, academic, nonprofit, or mission-driven environment.
</li>
<li>Strong organizational, time-management, and multitasking skills; ability to manage multiple priorities accurately in a fast-paced environment.
</li>
<li>Excellent writing, editing, and proofreading skills, with the ability to produce clear, polished materials for senior and governance audiences.
</li>
<li>Experience with or demonstrated ability to quickly learn invoice processing, expense reconciliation, and financial record-keeping.
</li>
<li>Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook) and Google Workspace.
</li>
<li>High level of professionalism, discretion, and sound judgment in handling confidential information.
</li>
<li> Proactive, self-directed working style with the ability to anticipate needs and act without waiting to be asked.
</li>
<li>Genuine commitment to operational excellence and continuous improvement.
</li>
<li>Collaborative, collegial approach with the ability to work effectively across diverse constituencies and stakeholders.
</li>
<li>A learning mindset and openness to leveraging tools and resources, including AI.
</li><li>Appreciation for and commitment to the mission of Adler University.
</li>
</ul>Preferred
<ul>
<li>Experience supporting a Board of Trustees, governing body, or senior executive in a higher education or nonprofit setting.
</li>
<li>Familiarity with board governance processes, meeting administration, or corporate secretary functions.
</li>
<li>Experience coordinating domestic or international travel for senior leaders.
</li>
<li>Demonstrated curiosity and interest in higher education, mission-driven organizations, or institutional leadership.</li></ul> 

Salary Range: $55,000.00 - $65,000.00

Work Environment (Physical Demands): The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment. 


Universal Core Behaviors:

Commitment to Adler&rsquo;s Mission
<ul>
<li>Acts with personal integrity, honesty, compassion. and integrity in all professional responsibilities.
</li><li>Aligns professional actions with Adler&rsquo;s commitment to community-rooted education, research, and impact.
</li><li>Contributes to a culture that advances health, well-being, and community connection &mdash; locally and globally.
</li><li>Respects and values colleagues and community partners.
</li></ul>Accountability and Excellence
<ul>
<li>Demonstrates results-oriented focus and commitment to quality.
</li><li>Consistently meets deadlines and delivers work of high professional standard.
</li><li>Prioritizes service and responsiveness.
</li><li>Seeks opportunities to improve efficiency, effectiveness, and resource use.
</li><li>Takes ownership of performance, seeks feedback, and accepts responsibility for actions.</li>
</ul>
Communication
<ul>
<li>Communicates with respect, diplomacy, and professionalism.
</li><li>Demonstrates active listening and comprehension.
</li><li>Expresses ideas clearly and effectively in both oral and written forms.
</li><li>Keeps colleagues informed in a timely and transparent manner.
</li></ul>Collaboration and Teamwork
<ul>
<li>Actively contributes to and engages with colleagues, partners, and communities.
</li><li>Builds relationships rooted in respect, empathy, and trust.
</li><li>Demonstrates curiosity, courage, and integrity in guiding work and decisions.
</li><li>Makes thoughtful, informed decisions that balance short-term needs with long-term impact.
</li><li>Works cooperatively with colleagues to achieve collective goals.
</li></ul>Adaptability and Lifelong Learning
<ul>
<li>Approaches challenges with proactive problem-solving.
</li><li>Commits to lifelong learning by continuously developing skills, knowledge, and effectiveness.
</li><li>Supports and adapts to evolving needs in the work environment.
</li></ul>Partnership with Supervisors
<ul>
<li>Engages supervisors as partners in achieving goals.
</li><li>Fosters open, respectful communication to maintain alignment and clarity.
</li>Seeks guidance and feedback when appropriate while demonstrating initiative and accountability. 
<li>
 </li></ul>Equal Opportunity Employer

It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law.</div>

Project Coordinator, Strategic Initiatives

Saint Anthony Hospital

<div>Position Title: Rehab Office Coordinator- West Loop 
Full Time 
Day Shift &ndash; 7AM-5:30 PM 
Compensation: $42&ndash;$65K 
The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and comparisons to colleagues in similar roles.
Saint Anthony Hospital is a diverse and community-centric organization your career can thrive in, while addressing the health and wellness challenges that families in our neighborhood face. Our employees deliver on our mission and achieve success by working together to provide excellent customer service and patient care.
Position Summary
Provide financial and administrative support for the rehabilitation clinics and professional staff while exercising judgement and independently arranging daily work schedules to promote an efficient clerical operation.
Responsibilities
<ul><li>Process incoming data (deliveries, calls, mail, e-mail, faxes), providing assistance and information for inquiries. Maintain awareness of corporate-wide activities to assist customers.
</li><li>Schedule appointments and meetings, screen referrals, coordinate appointments with other agencies or departments, facilitate patient arrival/attendance, greet patients and facilitate their comfort during waiting time, notify therapists of patient arrival.
</li><li>Register accounts, independently verify billing information and pre-authorization status, collect payments, manage billing complaints/discrepancies. Work directly with financial departments to facilitate a timely and effective billing collection process. Enter charges and credits into the billing system.
</li><li>Ensure claims are transmitted electronically each day to the appropriate payer. Ensure claims that cannot be billed electronically, are printed and mailed as needed. 10%</li>
<li>Initiate, compose, prepare and finalize correspondence, technical and confidential reports and forms for therapists, managers and physicians. Maintain knowledge and accurate use of current e-mail, database and word processing software.</li>
<li>Enter comprehensive registration data set into the hospital system by interviewing patients in person or by telephone to secure demographic, clinical and financial information. Evaluate demographic and financial data. Find specific CPT and ICD-9 codes for correct billing and diagnosis.
</li><li>Collect and process data for continuous improvement projects. Participate in quality improvement activities and other departmental program development.</li>
</ul>
Work Experience:
1&ndash;3 years of experience
Position Qualifications:
<ul><li>General knowledge of computer operations, including pruriency with windows and database systems</li>
<li>Ability to type a minimum of 35 WPM</li>
<li>Bilingual English/Spanish skills required</li>
</ul>
Benefits:
<ul><li>Comprehensive Health Insurance Plans (Medical, Dental, Vision) 
**Coverage begins on new hires on the first day**</li>
<li>Employer matching retirement plans</li>
<li>Eligibility for the Public Service Loan Forgiveness (PSLF) Program</li>
<li>Free parking</li>
<li>Basic &amp; Supplemental Life Insurance/Accidental Death &amp; Dismemberment Insurance</li>
<li>Paid Time Off &amp; Holidays</li>
</ul>
Saint Anthony Hospital Highlights:
<ul><li>Community Hospital with Modern Technology: Work in an environment that blends advanced tools with a missiondriven, communityfocused approach.</li>
<li>Competitive Salaries: Earn a strong, marketaligned compensation package.</li>
<li>Innovative Environment: Be part of a soontocome transformation as we transition into a new, nextgeneration healthcare campus.</li>
<li>Collaborative Culture: Join a closeknit team that values communication, teamwork, and mutual support.</li>
<li>Professional Growth: Build your skills in an organization that invests in its people and encourages continuous development.</li>
<li>Meaningful Work: Serve a diverse patient population and make a real impact on their health journey.</li>
<li>Recognition: We are a certified Primary Stroke Center and a respected teaching hospital shaping the next generation of healthcare professionals.</li>
</ul>
As part of Saint Anthony Hospital&rsquo;s commitment to providing the highest quality health care, we will be building a new state-of-the-art hospital to serve as an anchor to the Focal Point Community Campus. Learn more at focalpointchicago.org 

Location: Saint Anthony Hospital &middot; Rehab Services 
Schedule: Full Time, Day Shift, 7a-530p</div>

Rehab Office Coordinator

Covenant House International

<div>Company Overview
Founded in 2017, Covenant House Illinois (CHIL) provides critical protection and resources for youth ages 18-24 experiencing homelessness throughout Chicagoland and across Illinois. To date, CHIL has served nearly 2,000 young people, administering tailored, wraparound services, including interim and transitional shelter, workforce and education programming, clinical case management, life-skills training, and more to help youth permanently escape the cycle of homelessness. CHIL's programs and services are youth affirming, supportive, and rooted in harm reduction and trauma-sensitive care. With a newly renovated campus on Chicago&rsquo;s west side and a recently enacted three-year strategic plan outlining a comprehensive vision of program expansion and service innovation, CHIL is uniquely positioned to meet the emerging needs of young people experiencing housing instability and provide the resources and care they need to achieve sustainable independence.<div>
Primary Responsibilities</div><div>
The Administrative Assistant will work directly with the Chief Executive Officer and administrative staff and will be responsible for performing administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced non-profit environment. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.</div><div></div><div> 
Key Responsibilities/Job Duties</div><ul><li>
Acts as the administrative point of contact between the administrative teams and internal/external demands.</li><li>
Managing the CEO&rsquo;s calendar, including making appointments and prioritizing the most sensitive matters.</li><li>
Undertakes the tasks of receiving calls, taking messages, and routing correspondence politely and professionally.</li><li>
Support all Board of Trustee matters including meeting minutes, agenda distribution and other tasks as assigned.</li><li>
Responsible for accurately and comprehensively documenting meeting proceedings, action items, and key discussions during team meetings, ensuring the creation of clear and concise meeting minutes that capture essential details for reference and follow-up purposes.</li><li>
Handles the CEO&rsquo;s requests and queries promptly and appropriately.</li><li>
Conserves the CEO&rsquo;s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information, initiating telecommunications.</li><li>
Maintains the CEO&rsquo;s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.</li></ul><div></div> 
Administrative Duties<ul><li>
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.</li><li>
Maintains confidence and protects operations by keeping information confidential.</li><li>
Prepares reports by collecting and analyzing information.</li><li>
Developing and utilizing filing systems for easy retrieval.</li><li>
Maintaining comprehensive and accurate records.
</li><li>Recording meeting discussions and distributing to necessary parties.</li><li>
Performing minor accounting duties.</li><li>
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.</li><li>
Supports the submission of funding requests and audit coordination via organizing documentation, tracking documentation requests, and submitting as required.</li><li>
Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing, and expediting orders for supplies, verifying receipt of supplies.</li><li>
Maintains the cleanliness and order of the office space.</li><li>
Ensures operation of equipment by completing preventive maintenance requirements, following manufacturer&rsquo;s instructions, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.</li><li>
Other duties as assigned by the HR Manager. Other additional and/or alternative duties as assigned by the CEO, including supporting other departments or Executives as needed.</li></ul><div></div> 
Qualifications
Education &amp; Experience:<ul><li>
Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management.</li><li>
Bachelor's degree or equivalent experience.</li></ul><div> 
Desired Skills</div><ul><li>
Advanced Microsoft Office suite skills, with an ability to become familiar with firm-specific programs and software.</li><li>
Proficiency in collaboration and delegation of duties.</li><li>
Strong organizational, schedule management, project management, and problem-solving skills with impeccable multi-tasking abilities.</li><li>
Exceptional interpersonal skills.</li><li>
Strong written and verbal communication skills</li><li>
Adaptability to last minute changes.</li><li>
Friendly and professional demeanor.</li></ul><div></div> 
Our Community:
Our critical mission demands that we have all voices at the table. A team of diverse people, perspectives, and experiences is smarter, stronger, and more effective for our young people. At Covenant House, every</div>

Temporary Executive Assistant

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Part-Time Administrative Assistant

Humana

<div>
 
 Become a part of our caring community and help us put health first
 
 
 
 The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 3 performs advanced administrative/operational/customer support duties that require independent initiative and judgment. May apply intermediate mathematical skills.
 
 
 The
 
 Administrative Assistant 3
 
 must be a self‑starter who identifies requirements, anticipates requests, and takes initiative to mitigate needs. This role transcribes, types, formats, and proofreads a variety of materials (e.g., correspondence, meeting minutes, reports, presentations) using Microsoft programs. The position builds and manages relationships across Humana in support of departmental objectives and the broader team. Work typically involves semi‑routine assignments.
 
 
 The Administrative Assistant 3 coordinates internal and external meetings, including scheduling, arranging travel for attendees, and ensuring necessary meeting amenities are available. This role manages the appointments and schedules of applicable staff and completes expense reconciliation accurately and in a timely manner for the leaders supported.
 
 
 Decisions typically focus on interpreting area/department policy and determining appropriate methods for completing assignments. Work is performed within defined parameters to identify expectations and quality standards, while allowing some latitude in prioritization and timing. The role operates under minimal direction and follows standard policies and practices, with some opportunity for interpretation, deviation, and independent discretion.
 
 
 Responsibilities also include management, prioritization, and completion of tasks for executives and their organizational needs. The role additionally supports basic
 
 network management tasks
 
 (e.g., maintaining shared drives, coordinating access needs, and ensuring functional connectivity for meetings and collaboration). This role is also responsible for
 
 maintaining and updating CRM tools
 
 , with a preference for experience in
 
 Salesforce
 
 , to support departmental tracking, reporting, and stakeholder management.
 
 
 For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;
 
 
 
 An Ideal Candidate Will Have The Following Skills
 
 
 
 <ul>
 <li>
 Calendar Management
 </li>
 <li>
 Initiative
 </li>
 <li>
 Problem Solving
 </li>
 <li>
 Office Administration
 </li>
 <li>
 Corporate Savviness
 </li>
 <li>
 Strong efficiency in scheduling and scheduling tools
 </li>
 <li>
 Multi‑tasking
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Basic network and systems coordination capabilities
 </li>
 <li>
 Ability to maintain and navigate CRM platforms (Salesforce preferred)
 </li>
 <li>
 For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 
 Use your skills to make an impact
 
 
 
 <ul>
 <li>
 5+ years of administrative experience directly supporting Senior Leadership
 </li>
 <li>
 Proven experience coordinating complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes
 </li>
 <li>
 Proficient in Microsoft Outlook, Word, and PowerPoint, including the full Office suite
 </li>
 <li>
 Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows
 </li>
 <li>
 Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor in all interactions with internal and external stakeholders
 </li>
 <li>
 Models confident, effective communication and consistently represent the organization&rsquo;s values and standards
 </li>
 <li>
 Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, and always maintains discretion and confidentiality
 </li>
 <li>
 Demonstrates the ability to balance multiple initiatives and effectively prioritize workload while remaining flexible to support urgent business needs, including availability during nights and weekends as required
 </li>
 <li>
 Experience with expense reports and reviewing financial documents to align with company policy
 </li>
 <li>
 For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Associates or Bachelor's Degree
 </li>
 <li>
 Salesforce experience
 </li>
 <li>
 Experience with CRM management or similar systems
 
 
 </li>
 </ul>
 Travel: While this is a remote position, occasional travel to Humana's offices for training or meetings may be required.
 
 
 
 Scheduled Weekly Hours
 
 
 
 40
 
 
 
 Pay Range
 
 
 
 The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.
 
 
 $53,100 - $72,500 per year
 
 
 
 Description Of Benefits
 
 
 
 Humana, Inc. and its affiliated subsidiaries (collectively, &ldquo;Humana&rdquo;) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.
 
 
 
 About Us
 
 
 
 Humana Inc. (NYSE: HUM) is committed to putting health first &ndash; for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health &ndash; delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large.
 
 
 
 Equal Opportunity Employer
 
 
 
 It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.
</div>

Administrative Assistant 3

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