office administrative assistant Jobs in Houston

office administrative assistant

administrative coordinator

Harris Health

<p></p><div><div><div><p>Harris Health System is the public healthcare safety-net provider established in 1966 to serve the residents of Harris County, Texas. As an essential healthcare system, Harris Health champions better health for the entire community, with a focus on low-income uninsured and underinsured patients, through acute and primary care, wellness, disease management and population health services. Ben Taub Hospital (Level 1 Trauma Center) and Lyndon B. Johnson Hospital (Level 3 Trauma Center) anchor Harris Health&rsquo;s robust network of 39 clinics, health centers, specialty locations and virtual (telemedicine) technology. Harris Health is among an elite list of health systems in the U.S. achieving Magnet&reg; nursing excellence designation for its hospitals, the prestigious National Committee for Quality Assurance designation for its patient-centered clinics and health centers and its strong partnership with nationally recognized physician faculty, residents and researchers from Baylor College of Medicine; McGovern Medical School at The University of Texas Health Science Center at Houston (UTHealth); The University of Texas MD Anderson Cancer Center; and the Tilman J. Fertitta Family College of Medicine at the University of Houston.</p></div><div><p>
JOB SUMMARY:
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The Nursing Operations Coordinator (NOC) I is responsible for providing administrative support for a nursing department and assisting with coordinating assigned projects and programs. This includes assisting with/supporting: development, implementation, maintenance, and evaluation. The NOC I also provides assistance/support for: coordinating administrative activities related to assigned projects/programs; event planning and implementation; managing the project/program logistics; coordinating meetings, conferences, educational activities, and other related events; developing and dissemination of program/project materials; communication for project/program; data collection, collating, and reporting; and the coordination of and/or development and maintenance of databases to support program/project activities. Additionally the NOC I may assist in: conducting literature reviews to support project/program activities; and maintaining websites related to assigned project/program.<br>
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The NOC I assists in providing administrative support to the department and actively supports/assists facilitation of departmental operations and goal attainment.<br>
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MINIMUM QUALIFICATIONS:
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Education:<br>
a.High School Diploma with 10 plus (10+) years applicable experience; OR<br>
b.Associate Degree with four plus (4+) years applicable experience; OR<br>
c.Bachelors Degree with two (2) years applicable experience.
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Work Experience: Applicable experience includes advanced secretarial or office management. Medical/educational work environment preferred. Program/project management experience preferred.
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Equipment Operated: Various office equipment: fax machines, computers, printers, copiers, scanners, etc.<br>
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SPECIAL REQUIREMENTS:
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Communication Skills:<br>
Above Average Verbal (Heavy Public Contact)
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Exceptional Verbal (e.g., Public Speaking) On occasion<br>
Bilingual Skills Required: No Language(s): English Required
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Writing /Composing (Correspondence/ Reports)<br>
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Other Skills: Analytical, CRT, Dictation/Transcription, Medical Terms, Mathematics, PC, Research, Statistical, Typing (60 wpm), Word Proc.
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Work Schedule: Flexible</p></div></div></div>

Nursing Operations Coord I

Scotiabank

<p></p><div><p><b>Requisition ID:</b> 243712</p><p><b>
Salary Range:</b> 52,000.00 - 86,700.00</p><p><i>
Please note that the Salary Range shown is a guideline only. Salary offered may vary based on factors, including, but not limited to, the successful candidate&rsquo;s relevant knowledge, skills, and experience.</i></p><p></p><p><br>
Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.</p><p></p><p><b><br>
Title: Administrative Assistant, Power &amp; Utilities, Investment Banking &ndash; Houston, TX</b></p><p><b><br>
Global Banking and Markets</b><br>
Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America, operating globally for over 100 years. Scotiabank&rsquo;s strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world.<br>
Global Banking &amp; Markets provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of our clients. Our products include debt and equity financing, mergers &amp; acquisitions, corporate banking, institutional equity sales, trading and research, fixed income products, derivatives, energy, foreign exchange and precious &amp; metals. We also cross-sell the full range of wholesale products and services offered by the Scotiabank Group.<br>
Be part of an innovative, Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries! We work together to drive ambition for every future!</p><p><b>
Purpose</b><br>
Contributes to the overall success of the Power &amp; Utilities Investment Banking team, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team&rsquo;s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.</p><p><b>
What You&rsquo;ll Do</b><br>
Perform administrative tasks for a team, including: calendar management for internal and external meetings, manage heavy domestic and international travel arrangements, and complete expense reports<br>
Experience coordinating travel logistics on behalf of several team members<br>
Expense report management for several team members, including follow-up &amp; corporate card reconciliation as needed<br>
Experience juggling multiple projects and ability to prioritize<br>
Proactively support the Power &amp; Utilities Investment Banking team in day to day management of scheduling and operations<br>
Must have experience with Salesforce<br>
Participation in the day-to-day running of our Salesforce application, organizing all incoming support requests<br>
Manage Salesforce users, profiles, roles, permission sets and other administrative responsibilities<br>
Provide input into developing and enhancing current processes and procedures. Comprehend and adhere to administrative policies implemented globally.<br>
Organize and consolidate information from multiple systems and utilize Microsoft Excel to prepare lists/reports for consumption of sales team and leadership; importing/exporting of data between various systems<br>
Role will need to work closely with a Business Lead, cross-functional internal teams, and external clients. The jobholder will need to be comfortable interfacing with external clients in a professional and friendly manner<br>
Advanced experience with Microsoft Office Suite<br>
Experience handling confidential information<br>
Experience with space management and planning<br>
Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.<br>
Understand how the Bank&rsquo;s risk appetite and risk culture should be considered in day-to-day activities and decisions.<br>
Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank&rsquo;s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.<br>
Champions a high-performance environment and contributes to an inclusive work environment.<br>
Perform other duties as required</p><p><b>
What You&rsquo;ll Bring</b><br>
Must have 5-10 + years working with a client-facing team in financial services<br>
Strong relationship building capability &ndash; friendly, positive, collaborate and assertive<br>
Strong self-awareness and desire to learn, grow and take initiative<br>
Strong written and verbal communication skills<br>
Excellent organizational skills<br>
High level of discretion and ability to manage conflicting priorities</p><p><b>
Interested?</b><br>
At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That&rsquo;s why we work to grow and diversify talent and engage employees in a performance-oriented culture.</p><p><b>
What's in it for you?</b><br>
Scotiabank wants you to be able to bring your best self to work &ndash; and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.</p><p>
Location(s): United States : Texas : Houston || United States : California : San Francisco || United States : Florida : Miami || United States : Florida : Tampa || United States : Georgia : Atlanta || United States : Illinois : Chicago || United States : Louisiana : New Orleans || United States : Massachusetts : Boston || United States : New York : New York City || United States : Texas : Austin || United States : Texas : Dallas</p><p>
Scotiabank is a leading bank in the Americas. Guided by our purpose: &quot;for every future&quot;, we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.</p><p>
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.<br>
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Scotiabank is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law.</p></div>

Administrative Assistant, Investment Banking

<div>About Us:
<div>
Groundbreaker. Game changer. Pioneer.</div><div></div><div><br>
TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.</div><div></div><div><br>
TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs - so our clients can better succeed in an ever-changing world.</div><div></div><div><br>
Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.</div>
Overview:
<div>
TRC is seeking an Administrative Assistant to join our Houston, Texas team. This position would be part of a very skilled team that works closely with office leadership to provide administrative and operations support. We are looking for an enthusiastic and personable individual with an eye for detail, a willingness to learn, and a desire to be part of a growing and high performing team.</div>
Responsibilities:
<ul><li>Support the General Operations Manager with general management of the Houston Office and tracking office costs;</li><li>
Oversee office maintenance, mailing, supplies, equipment, and billing;</li><li>
Support executive leadership with expense reporting, travel arrangements, and meeting schedules;</li><li>
Assist with setup, monitoring, and updating projects in financial system (Vision), including initial budgets, change orders, and quarterly update requirements;</li><li>
Assist the project managers with standard reports to monitor project progress;</li><li>
Assist project managers with establishing purchase orders in Vision, and approval of vendor invoices in AP System (SCERIS);</li><li>
Assist with marketing/hospitality event coordination and logistics;</li><li>
Assist project managers with formatting, production, and distribution of deliverables to clients;</li><li>
Quality assurance review on deliverables to clients ensuring all approvals are documented;</li><li>
Provide support in maintaining office functionality;</li><li>
Assist hiring managers with onboarding new hires; and,</li><li>
Provide office administrative support including mainline phones, hosting visitors, conference room reservation management, and organizing office functions.</li></ul>
Qualifications:
<ul><li>Experience with a consulting firm required, preferably in the environmental or infrastructure sector;</li><li>
Experience in Deltek Vision or similar financial systems required;</li><li>
Requires average to above-average abilities to work in MS Office and Adobe;</li><li>
Excellent communication, organizational, and customer service skills;</li><li>
Must be self motivated and can prioritize tasks;</li><li>
Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities;</li><li>
Willing to initiate and follow-through on assignments;</li><li>
May be required to occasionally lift and move up to 10 pounds while standing, kneeling, or stooping; and,</li><li>
Ability to be in office Monday through Friday. Full and part-time options available.</li></ul><div><b>
Benefits</b>*<b>: </b>TRC offers a competitive benefit package consisting of:</div><ul><li>
Medical, dental, vision, and disability insurance.</li><li>
401k package that includes both traditional and Roth IRA options and Company match.</li><li>
Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year).</li><li>
All full-time employees enjoy a minimum of 8 Paid Holidays per year.</li><li>
TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.</li><li>These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.</li></ul><div></div><div><b><br>
Compensation</b>: In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.</div><div></div><div><b><br>
Other Compensation:</b> Employee may be eligible for participation in the Company&rsquo;s annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.</div>
Disclaimers:
<div>
TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.</div><div></div><div><br>
The complete job description and application are available on TRC&rsquo;s career site.</div><div>
TRC accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time.</div>
Salary Range: USD $22.00 - USD $30.00 /Hr.</div>

Office Administrative Assistant

Cotton Holdings, Inc.

<div><h3 class="jobSectionHeader"><b>Description</b></h3><div><br>
The Executive Assistant provides comprehensive administrative and operational support to the C-Suite, ensuring the efficient management of executive priorities, communications, and scheduling. This position requires exceptional organizational, communication, and problem-solving skills, as well as a high level of professionalism and discretion. Acting as a trusted partner to executive leadership, the Executive Assistant facilitates coordination, planning, and execution of key initiatives that advance company objectives.</div><h3 class="jobSectionHeader"><b><br>
What You&rsquo;ll Do<br>
</b></h3><br>
<ul><li>Calendar Management: Maintain the schedule, coordinate appointments, meetings, and travel arrangements, ensuring optimal time management and minimal conflicts.</li>
<li> Communication Management: Handle all incoming and outgoing communications, including emails, calls, and written correspondence. Respond promptly to inquiries or direct them to the appropriate parties.</li>
<li> Meeting Coordination: Arrange and organize meetings, conferences, and events. Prepare agendas, collate necessary documents, and take meeting minutes as required.</li>
<li> Information Management: Maintain an organized filing system, both physical and electronic, for important documents, reports, and records related to C Suite Level activities.</li>
<li> Travel Arrangements: Coordinate domestic and international travel arrangements for the C Suite Level and other accompanying personnel, including flights, accommodations, visas, and ground transportation.</li>
<li> Office Operations: Oversee the day-to-day operations of the office, ensuring a professional and welcoming atmosphere. Manage office supplies, equipment, and vendor relationships as needed.</li>
<li> Liaison and Networking: Represent the office with internal and external stakeholders, fostering positive relationships and promoting the C Suite initiatives.</li>
<li> Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion, always maintaining a high level of professionalism.</li>
<li> Project Support: Assist in the execution and tracking of special projects, initiatives, or events under the purview.</li>
<li> Research and Analysis: Conduct research and compile data on various topics, preparing briefs and reports to support the C Suite decision-making process.</li>
<li> Financial Administration: Assist with financial tasks, such as expense reporting, budget tracking, and invoice processing.</li>
<li> Team Collaboration: Work closely with other executives and administrative staff to ensure seamless communication and collaboration across the organization.</li></ul><div></div><h3 class="jobSectionHeader"><b><br>
What You Bring to the Table</b></h3><br>
<ul>
<li>
 Bachelor&rsquo;s degree in business administration, Communications, or a related field is preferred.</li>
<li>5-10 years of direct experience</li>
<li> Proven experience as an Executive Assistant or in a similar high-level administrative role, supporting senior executives or C-level personnel.</li>
<li> Excellent written and verbal communication skills, with the ability to draft professional correspondence and handle complex communication on behalf of the President.</li>
<li> Strong organizational skills and the ability to multitask, prioritize, and meet tight deadlines in a dynamic environment.</li>
<li> Proficiency in using office software and productivity tools, including Microsoft Office Suite and calendar management software.</li>
<li> Discretion and confidentiality are paramount; must exercise the highest level of professionalism and integrity in handling sensitive information.</li>
<li> Strong problem-solving abilities and resourcefulness to address challenges and find efficient solutions.</li>
<li> Flexibility and adaptability to accommodate changing priorities and ad-hoc tasks.</li>
<li> Demonstrated ability to work independently, take initiative, and anticipate the President's needs.</li></ul><br>
<h3 class="jobSectionHeader"><b>
Benefits</b></h3><br>
<ul>
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<b>Impactful Work:</b> Make a difference by helping businesses prepare for and recover from disasters.</li>
<li><b>Collaborative Culture:</b> Work alongside passionate, talented professionals in a fast-paced environment.</li>
<li><b>Career Growth:</b> Expand your skills and grow within a dynamic, industry-leading company.</li>
<li><b>Competitive Compensation &amp; Benefits:</b> Enjoy a strong benefits package, including healthcare, retirement plans, and more.</li>
</ul><div><b>Our Values</b><br>
At Cotton, we value <b>Action Orientation, Collaboration, and Accountability</b>. We&rsquo;re seeking someone who communicates effectively, makes data-driven decisions, and thrives in our fast-paced, dynamic environment. If you&rsquo;re a results-driven professional with a passion for business development, we&rsquo;d love to hear from you!<br>
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<b>Ready to Apply?</b><br>
Make an impact and grow with us! Apply today at www.work4cotton.com to join a team that&rsquo;s transforming the disaster recovery and construction industries.<br>
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<b>Disclaimer</b><br>
This Job Description indicates the general nature and level of work expected of the incumbent(s). It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent(s) may be asked to perform other duties as requested.<br>
</div><div>
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<b>Equal Opportunity Employer/Veterans/Disabled</b><br>
If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact HR at (877) 511-2962.<br>
#holdings</div><div></div><h3 class="jobSectionHeader"><b><br>
About Cotton Holdings</b></h3><div>
Founded in 1996, Cotton Holdings Inc. is a leading infrastructure support services company with subsidiaries that conduct business under the Cotton USA, Cotton International, Cotton Roofing, Cotton Logistics, Cotton Culinary, OneLodge, OneTeam, Stellar Commercial Roofing, Full Circle Restoration, Target Solutions, and Advanced Catastrophe Technologies, Inc. brands. Headquartered in Katy, Texas with an International Logistics Center and regional offices throughout North America, Cotton provides property restoration and recovery, construction, roofing, consulting, workforce staffing, temporary housing and culinary services to public and private entities worldwide.</div></div>

Executive Assistant

Group 1 Automotive

<div>Overview:<div></div><div><b><br>
Job Summary</b><br>
Provides high-level administrative support to Group 1 Marketing and Legal leadership. Orchestrates calendars and workflows, coordinates department initiatives, and handles sensitive and privileged information. Balances priorities across both teams.</div><div></div><div><b><br>
Scope and Reporting</b><br>
Role is split between Marketing and Legal departments. Priorities are coordinated with each function&rsquo;s senior leader to meet deadlines and business needs, with possible support to designated team members.</div>
Responsibilities:
<div><b>
Executive and Operational Support</b><br>
Manage calendars, meetings, travel, and expenses for both leaders. Prepare and format executive-ready materials for internal and external meetings. Maintain document and approval systems with timely routing and version control. Track deadlines and deliverables across both departments. Plan department meetings, offsites, events, and special projects, with agendas, materials, logistics, and follow-up. Handle sensitive, confidential, and privileged information with discretion.</div><div></div><div><b><br>
Marketing-Specific Support</b><br>
Support campaign calendars, vendor/agency meetings, creative reviews, and launch checkpoints. Coordinate agency/vendor materials and route contracts with Legal. Prepare marketing presentations and dashboards; ensure consistent brand and messaging. Support event logistics and onsite coordination as needed.</div><div></div><div><b><br>
Legal-Specific Support</b><br>
Manage legal intake, meeting coordination, and deadlines for matters, governance, and regulatory calendars. Coordinate contract intake, tracking, routing, signature, and repositories; assist with templates. Prepare and maintain agendas, minutes, and action logs with proper version control and confidentiality. Coordinate outside counsel scheduling, engagements, onboarding, and invoices per billing processes.</div><div></div><div><b><br>
Process and Communication Excellence</b><br>
Act as a hub for cross-functional communications with clear owners, timelines, and expectations. Anticipate needs, resolve issues, and escalate prioritization conflicts when needed.</div>
Qualifications:
<h3 class="jobSectionHeader"><b>Qualifications</b></h3><ul><li>
Bachelor&rsquo;s degree in business administration, communications, or a related discipline; equivalent experience will be considered.</li><li>
Minimum of 5 years of experience supporting senior or executive leaders in a fast-paced corporate environment; experience supporting more than one executive or function simultaneously is strongly preferred.</li><li>
Demonstrated ability to manage multiple complex calendars, prioritize competing demands, and execute against tight deadlines.</li><li>
Excellent written and verbal communication skills, with the ability to draft clear correspondence and produce executive-ready presentations and documents.</li><li>
High level of discretion and sound judgment, with proven experience handling confidential and, where applicable, privileged information.</li><li>
Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel) and collaboration tools (e.g., Teams, Zoom); familiarity with AI, as well as contract or document management tools and e-billing platforms is a plus.</li><li>
Strong relationship-building skills and a service-oriented mindset; able to work effectively with senior leaders, cross-functional stakeholders, and external partners.</li><li>
Proactive, resourceful, and detail-oriented, with strong problem-solving skills and the ability to operate independently.</li></ul><h3 class="jobSectionHeader"><b>
Preferred Experience</b></h3><div>
Experience supporting marketing and/or legal leadership.</div><h3 class="jobSectionHeader"><b>
Working Style and Expectations</b></h3><div>
Operates with ownership, reliability, and advance planning. Stays calm and solutions-oriented amid shifting priorities. Maintains organization, accuracy, and version control. Upholds professionalism, confidentiality, and privilege.</div></div>

Marketing and Legal Executive Assistant

Revived

<p><b>About Us</b><br/>Revived Wellness is a leading holistic health and wellness clinic in Houston, specializing in advanced, patient-centered therapies. Our services include Vitamin IV Therapy, Hyperbaric Oxygen Therapy, Hormone Replacement, Hair Restoration, Ozone Therapy, Peptides, Medical Weight Loss, and more. We take pride in creating a positive, uplifting environment that empowers our clients to feel their best inside and out.</p><p>We are looking for a <b>Front Desk / Client Coordinator</b> with a warm, professional, and upbeat personality to join our growing team. The ideal candidate is passionate about wellness, organized, detail-oriented, and excited to help manage both front-office operations and assist with marketing initiatives.</p><p><b>Position Overview</b></p><p>As a Front Desk and Client Coordinator, you will be the first point of contact for our clients &mdash; setting the tone for an exceptional experience. This role supports our providers, nurses, and patients through administrative, organizational, and communication tasks to ensure smooth day-to-day operations.</p><p>You will also play a key role in assisting our <b>marketing and social media team</b>, helping to coordinate campaigns, create content, and engage with our community online to grow brand awareness and patient engagement.</p><p><b>Key ResponsibilitiesFront Desk &amp; Client Coordination</b></p><ul><li>Greet and check in all patients, visitors, and guests promptly and professionally</li><li>Manage appointment scheduling, confirmations, and follow-ups to maximize patient flow</li><li>Process check-outs, collect payments, and promote current specials or membership programs</li><li>Maintain an inviting, organized, and upscale reception area and treatment spaces</li><li>Answer phone calls and online inquiries with courtesy and comprehensive service knowledge</li><li>Conduct initial phone consultations and assist patients with pre- and post-care instructions</li><li>Review and maintain patient charts, ensuring all forms, consents, and records are complete</li><li>Assist providers during patient visits: rooming, charting, photography, and treatment support</li><li>Perform follow-up calls or messages to maintain client satisfaction and retention</li><li>Uphold HIPAA compliance and maintain confidentiality at all times</li></ul><p><b>Marketing &amp; Social Media Support</b></p><ul><li>Collaborate with the marketing team to coordinate promotions, patient campaigns, and events</li><li>Assist with filming, photography, and content creation for social media (Instagram, YouTube, etc.)</li><li>Engage with online followers by responding to comments and messages professionally</li><li>Help brainstorm creative ideas for posts, Reels, and patient education content</li><li>Track social media metrics and help identify growth opportunities</li><li>Ensure all marketing materials are aligned with brand voice and clinic standards</li></ul><p><b>Administrative &amp; Office Support</b></p><ul><li>Maintain accurate and organized patient data in EMR and office systems</li><li>Support team communication and coordinate between departments</li><li>Assist with supply organization, room preparation, and office cleanliness</li><li>Participate in staff meetings, training, and marketing events as needed</li></ul><p><b>Skills &amp; Qualifications</b></p><ul><li>Previous experience in a <b>medical, aesthetic, or wellness office</b> strongly preferred</li><li>Excellent communication and customer service skills</li><li>Strong multitasking, time management, and organizational abilities</li><li>Comfort using social media platforms for business (Instagram, TikTok, YouTube, etc.)</li><li>Proficiency in MS Office and patient management/EMR software</li><li>Professional appearance and positive, proactive attitude</li><li>Knowledge of IV therapy, peptides, or functional medicine is a plus</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: $15.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li></ul><p>Work Location: In person</p>

Front Desk / Client Coordinator

Baylor College of Medicine

<div><div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div><div><p>
The Assistant Coordinator, Clinical Research will support ongoing research projects and provide general administrative assistance to the project team.</p><p></p><div><br>
The schedule for this position is flexible, Monday through Friday, for up to 5 hours per week. Please note that this position does not include benefits.</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Duties</b></h2></div><div><ul><li>
Provide research support for ongoing projects, including organizing project files, scheduling project activities and meetings, and taking meeting minutes.</li><li>
Assist with project databases, including tracking and reporting on project components to ensure timelines are adhered to and deadlines are met.</li><li>
Conduct comprehensive literature searches in the areas of bioethics, social science, and health policy literature.</li><li>
Assist with qualitative and quantitative research data coordination and management, including contacting research participants, collecting data, and cleaning data.</li><li>
Assist with document preparation and references for publications.</li><li>
Attend project meetings.</li><li>
Perform other job-related duties as assigned.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2></div><div><ul><li>
High School diploma or GED.</li><li>
No experience required.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Preferred Qualifications</b></h2></div><div><ul><li>
Bachelor's degree.</li><li>
Detail-oriented, self-motivated, efficient, and strong organizational skills.</li><li>
Demonstrate a high degree of flexibility in accepting work assignments with the ability to effectively prioritize tasks, understand processes, and resolve issues.</li></ul></div></div></div><p></p><p><b><br>
Work Authorization Requirement:</b></p><p><b>
This position is not eligible for visa sponsorship.</b> Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.</p><p></p><p><br>
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.</p></div>

Assistant Coordinator, Clinical Research

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