administrative assistant

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accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

administrative aide

administrative assistant (brokerage administrator) Jobs in Los Angeles

administrative coordinator

University of California Los Angeles

<div><div><div><div><div>The Catering Administrative Coordinator is responsible for providing administrative, financial, and personnel support to the Catering Production management team. Major duties include but are not limited to, managing staff scheduling and payroll, invoice processing, food and equipment inventory management, vendor relations, handling of customer and team-member inquiries, and generating reports necessary for the department's productivity and efficiency. The Catering Administrative Coordinator provides top-notch customer service to diverse audiences over the phone and in person. The incumbent prepares and processes routine correspondence including memos, letters, spreadsheets, policies, and standard operating procedures.</div><br>
<br>
<p><b>Salary &amp; Compensation</b></p><br>
<br>
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul><p><b>Qualifications</b></p><br>
<ul><li>
Proficient skill using standard business software (e.g. Microsoft Office Suite) and hospitality sales software (e.g. Delphi) (Required)</li></ul>
<ul><li>Ability to collaborate with colleagues and work cooperatively as part of a team (Required)</li></ul>
<ul><li>Ability to engage with diverse populations in a respectful and culturally responsive manner (Required)</li></ul>
<ul><li>Ability to diagnose and troubleshoot problems, recommending or implementing solutions and following through to completion (Required)</li></ul>
<ul><li>Ability to prioritize assignments and make appropriate adjustments despite changes in workload and competing deadlines (Required)</li></ul>
<ul><li>Ability to work efficiently under conditions of a fluctuating work load with frequent interruptions and distractions (Required)</li></ul>
<ul><li>Skill in performing basic bookkeeping transactions (Required)</li></ul>
<ul><li>Skill in writing grammatically correct business English, such as reports, memos, and other routine correspondence (Required)</li></ul>
<ul><li>Skill in operating a 10-key calculator by touch (Required)</li></ul>
<ul><li>Skill in analyzing operating procedures and recommending necessary changes consistent with accepted practices and policies (Required)</li></ul>
<ul><li>Ability to encourage and motivate individuals to work together to achieve department's goals and objectives (Required)</li></ul>
<ul><li>Ability to maintain confidentiality in the work environment and use discretion when interacting with others (Required)</li></ul>
<br>
<p><b>Special Conditions for Employment</b></p><br>
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
<ul><li>Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.</li></ul>
<ul><li>Driving Record: The position is subject to the California DMV &quot;Pull Notice System&quot; and continued employment is contingent upon proof of a satisfactory driving record.</li><li>
Drive University vehicles, such as electric carts and vans (Required)</li></ul>
<ul><li>Evenings, weekends, holidays, and overtime based on departmental needs (Required)</li></ul>
<br>
<p><b>Schedule</b></p><br>
<br>
Variable
<br>
<p><b>Union/Policy Covered</b></p><br>
<br>
CX-Clerical &amp; Allied Services
<br>
<p><b>Complete Position Description</b></p><br>
<br>
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;jobcode=40085407</div></div></div><div><div><div><p>
Apply</p></div></div></div></div>
<br><div><div><b>Campus Requisition #:</b></div>
<p>10484</p>
<div><b>UC Payroll Title:</b></div>
<p>BLANK AST 3</p>
<div><b>Department:</b></div>
<p>CATERING PRODUCTION</p>
<div><b>Appointment Type:</b></div>
<p>2 - Staff: Career</p>
<div><b>Anticipated Hiring Pay Scale:</b></div>
<p>$30.36/Hr.</p>
<ul><li><b>Full Salary Range:</b></li></ul>
<p>USD $30.36/Hr. - USD $43.49/Hr.</p>
<div><b>Onsite | Remote | Hybrid Type:</b></div>
<p>Fully Onsite</p>
<div><b>Department Location:</b></div>
<p>425 Westwood Plaza
</p><div><b>Full or Part Time:</b></div>
<p>PART_TIME</p></div>

Catering Production - Administrative Coordinator

Hydrogen Group

<div>
 <p>
  JOB TITLE: Administrative Aide
  <br/>
  <br/>
  LOCATION: Remote, CA (occasional onsite in Pomona, CA)
  <br/>
  <br/>
  SCHEDULE: Monday - Friday, 8:00 AM - 5:00 PM
  <br/>
  <br/>
  DURATION: 12-Month Contract
  <br/>
  <br/>
  PAY: 22 USD per hour
  <br/>
  <br/>
  <br/>
 </p>
 Job Responsibilities:
 <br/>
 <br/>
 <p>
  In this role, you will provide comprehensive administrative support to program teams, ensuring smooth day-to-day operations and coordination across activities. Key responsibilities include:
  <br/>
 </p>
 <ul>
  <li>
   Supporting program operations, including:
   <br/>
   <br/>
   o Scheduling meetings and managing calendars
   <br/>
   <br/>
   o Coordinating meeting logistics and catering
   <br/>
   <br/>
   o Preparing agendas, taking notes, and tracking action items
   <br/>
  </li>
  <li>
   Preparing and maintaining documents, spreadsheets, and presentations
   <br/>
  </li>
  <li>
   Supporting data entry, reporting, and database management
   <br/>
  </li>
  <li>
   Assisting with basic research and information gathering
   <br/>
  </li>
  <li>
   Processing invoices, billings, and expense tracking
   <br/>
   <br/>
   <br/>
   <br/>
   Essential Duties and Job Functions:
   <br/>
   <br/>
  </li>
  <li>
   Coordinate and schedule meetings, including logistics, materials, and catering setup
   <br/>
  </li>
  <li>
   Prepare and distribute meeting agendas, notes, and follow-up action items
   <br/>
  </li>
  <li>
   Maintain and update databases, spreadsheets, and tracking systems with high accuracy
   <br/>
  </li>
  <li>
   Monitor and replenish office supplies to support daily operations
   <br/>
  </li>
  <li>
   Process invoices, billing, and expense reports, ensuring timely and accurate submission
   <br/>
  </li>
  <li>
   Assist with travel coordination, including hotel accommodations
   <br/>
  </li>
  <li>
   Screen and check in visitors, issue badges, and ensure compliance with security protocols
   <br/>
  </li>
  <li>
   Prepare reports and presentations using Microsoft Office tools
   <br/>
  </li>
  <li>
   Support continuous improvement by identifying opportunities to streamline administrative processes
   <br/>
  </li>
  <li>
   Ensure proper handling of sensitive and confidential information in compliance with company policies
   <br/>
  </li>
  <li>
   Provide general clerical and organizational support to program teams
   <br/>
   <br/>
   <br/>
   <br/>
   Knowledge &amp; Skills:
   <br/>
   <br/>
  </li>
  <li>
   Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook)
   <br/>
  </li>
  <li>
   Experience with SharePoint and familiarity with Power BI dashboards
   <br/>
  </li>
  <li>
   Strong organizational and multitasking skills
   <br/>
  </li>
  <li>
   Excellent written and verbal communication skills
   <br/>
  </li>
  <li>
   High attention to detail and accuracy in data management
   <br/>
  </li>
  <li>
   Ability to manage multiple priorities in a fast-paced environment
   <br/>
  </li>
  <li>
   Strong problem-solving skills and proactive mindset
   <br/>
  </li>
  <li>
   Ability to handle sensitive and confidential information with integrity
   <br/>
  </li>
  <li>
   Experience with administrative coordination, scheduling, and logistics
   <br/>
   <br/>
   <br/>
   <br/>
   Education &amp; Experience:
   <br/>
   <br/>
  </li>
  <li>
   High School Diploma or equivalent required
   <br/>
  </li>
  <li>
   Previous experience in an administrative, coordinator, or support role preferred
   <br/>
  </li>
  <li>
   Experience supporting program operations or team-based environments preferred
   <br/>
  </li>
  <li>
   Experience with invoice processing and tracking systems is a plus
   <br/>
   <br/>
   <br/>
   <br/>
   Additional Requirements:
   <br/>
   <br/>
  </li>
  <li>
   Ability to lift up to ~10 lbs for meeting and catering setup
   <br/>
  </li>
  <li>
   Occasional onsite presence in Pomona, CA required
   <br/>
  </li>
  <li>
   Ability to follow security protocols and handle sensitive information responsibly
   <br/>
   <br/>
  </li>
 </ul>
 <p>
  <span>
   ...
  </span>
 </p>
</div>


Administrative Aide

Adams & Martin Group

<div>
 Position Overview
 <br/>
 <br/>
 <p>
  Adams &amp; Martin Group has partnered with a well-established Downtown Los Angeles law firm to find an experienced Legal Client Experience Coordinator. This temp-to-hire opportunity is ideal for a polished professional with prior front desk or reception experience who thrives in a fast-paced, client-focused environment. As the first point of contact for the firm, this role plays a key role in shaping each client's experience, ensuring the front desk and common areas reflect the firm's high standards of professionalism and service.
  <br/>
  <br/>
 </p>
 Responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Serve as the face of the firm by welcoming clients, attorneys, and visitors with a high level of professionalism and hospitality.
  </li>
  <li>
   Manage front desk operations, including visitor check-in, phone coverage, and daily reception duties.
  </li>
  <li>
   Coordinate conference room scheduling, catering, and meeting logistics.
  </li>
  <li>
   Support hybrid and in-person meetings by setting up Zoom, A/V equipment, and assisting with basic technical troubleshooting.
  </li>
  <li>
   Handle administrative tasks such as mail distribution, office supply inventory, and maintaining an organized, polished reception area.
  </li>
  <li>
   Liaise with building management and IT to address facility or technology-related needs.
  </li>
  <li>
   Assist with office projects, safety procedures, and committees as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 Qualifications
 <br/>
 <br/>
 <ul>
  <li>
   Proven front desk, reception, or client-facing experience in a professional services environment.
  </li>
  <li>
   Strong customer service, communication, and interpersonal skills.
  </li>
  <li>
   Ability to multitask, stay composed, and deliver exceptional service in a fast-paced setting.
  </li>
  <li>
   High school diploma or equivalent required; college coursework preferred.
  </li>
  <li>
   2-3 years of front desk, reception, or administrative experience (law firm or professional services environment preferred).
  </li>
  <li>
   Proficiency with Microsoft Office Suite and video conferencing tools (Zoom, A/V systems).
  </li>
  <li>
   Strong organizational skills with excellent attention to detail.
  </li>
  <li>
   Tech-savvy with the ability to troubleshoot basic issues alongside remote IT support.
   <br/>
   <br/>
  </li>
 </ul>
 Required Work Hours
 <br/>
 <br/>
 <p>
  Flexible 8-hour workday
  <br/>
  <br/>
 </p>
 Benefits
 <br/>
 <br/>
 <p>
  Full Benefits Package upon hire
  <br/>
  <br/>
 </p>
 Additional Details
 <br/>
 <br/>
 <p>
  This Downtown LA law firm is known for its professionalism, integrity, and commitment to exceptional client service. Joining this collaborative, respected team offers the opportunity to contribute to a positive experience for every client who walks through the door.
  <br/>
 </p>
 <p>
  <em>
   All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
  </em>
 </p>
</div>


Legal Receptionist

Sundance Institute

<div><p><b>POSITION OVERVIEW</b></p>
<p></p><p>The Coordinator to the Senior Director of Programming provides administrative and project coordination to the Senior Director of Programming and the Programming Department.</p>
<p></p><p>Working closely under the Senior Director of Programming, this position supports the department in upholding the artistic integrity of the Sundance Film Festival.</p>
<p></p><p><b>This full-time position is based within a commutable distance to Los Angeles, CA in order to work onsite in a hybrid capacity throughout the year. T</b>he role requires flexibility, including extended hours, evenings, and weekends during peak periods, as well as travel to Institute locations, events, and meetings as needed.</p>
<p></p><p><b>Top priorities include but are not limited to&hellip;</b></p>
<ul><li><p>Coordinating meetings including taking and distributing minutes, making travel arrangements, managing calendars, processing expense reports, and tracking the travel budget for the director and the team.</p>
</li><li><p>Assisting the Programming Department with tracking films in the database, scheduling and running screenings.</p>
</li><li><p>Maintaining and connecting detailed tracking databases with key submission information.</p>
</li><li><p>Entering programming changes into databases and facilitating updating fields and functions as directed by working with Tech Services as necessary.</p>
</li><li><p>Coordinating administrative and logistical needs for the department, including travel arrangements, tracking budgetary expenses, and communicating with stakeholders.</p>
</li><li><p>Establishing and maintaining relationships with other industry assistants.</p>
</li><li><p>Acting as a main point of contact for the director and the department to answer questions, detail department processes, route needs, schedule interviews, and facilitate the submission process.</p>
</li><li><p>Maintaining a submission watchlist and contact lists of over 600 titles, as well as other files for the director's office.</p>
</li><li><p>Assisting with screening films, slotting, writing film capsules, and program descriptions for the film guide and catalog.</p>
</li><li><p>Preparing reference materials and documents for various department needs.</p>
</li><li><p>Developing and maintaining detailed project schedules, including all administrative tasks and acting as a liaison between the director and internal and external stakeholders.</p>
</li><li><p>Screening all phone calls and rolling calls for the Senior Director of Programming.</p>
</li><li><p>Drafting correspondence and communicating remarks, preparing presentations, and coordinating thank-yous and other follow-ups on behalf of the director.</p>
</li><li><p>Organizing and cataloging information gathered by the director from attended film festivals.</p>
</li><li><p>During the Festival, assisting the director on a daily basis, administratively and otherwise, including managing their daily calendar, coordinating attendance at events, preparation for speaking engagements and press requests, and coordinating transportation.</p>
</li><li><p>Working with the Advancement team to facilitate and prepare information for the director&rsquo;s outreach to donors and prospects around events and submissions.</p>
</li></ul><p></p><p><b>You have the following direct or transferable skill sets:</b></p>
<ul><li><p>2 years of experience in high level administrative support.</p>
</li><li><p>Outstanding verbal, written, and interpersonal communication skills required to work effectively with a wide variety of people.</p>
</li><li><p>Detail-oriented with the ability to audit work to avoid mistakes, and perform tasks accurately.</p>
</li><li><p>Demonstrated interest in film curation and programming for film festivals.</p>
</li><li><p>Ability to work independently and reliably under tight timelines in a fast-moving environment.</p>
</li><li><p>Ability to collaborate across various internal and external teams.</p>
</li><li><p>Proven organizational skills and ability to prioritize tasks and anticipate needs.</p>
</li><li><p>Ability to maintain confidential information.</p>
</li><li><p>Legal authorization to work in the United States.</p>
</li></ul><p></p><p><b>You will be successful in this role if you...</b></p>
<ul><li><p>Support the needs of the director, ensuring tasks, calls/meetings, and correspondences on schedule.</p>
</li><li><p>Collaborate with programming colleagues and other departments while ensuring communication is consistent to meet deadlines and job duties.</p>
</li><li><p>Create a welcoming environment for coworkers, artists, audiences, and external constituents.</p>
</li><li><p>Uphold and model positive, inclusive, and equitable Institute values at all times.</p>
</li></ul><p></p><p><b>In addition to an hourly pay of $20.32 to $25.00*, this position** is eligible for our comprehensive benefits package, highlights include:
</b></p><ul><li><p>Health, vision, and dental insurance</p>
</li><li><p>25 paid Institute holidays plus accrued vacation time</p>
</li><li><p>Paid sick, family, and medical leave</p>
</li><li><p>Employee Wellness initiatives</p>
</li><li><p>401(k) with automatic 3% employer contribution after one year of employment</p>
</li><li><p>Sundance Film Festival passes and benefits (varies each year)</p>
</li></ul><ul><li>Final rate of pay is determined based on the applicant's geographic location, relevant experience and skills, and internal equity among similar positions within our organization.</li></ul>
<p>**Applications open 04/13/2026 and will be accepted for at least one week</p></div>

Coordinator to the Senior Director of Programming

<div><div><div><div><div>The Office Manager is an experienced and knowledgeable professional who ensures the smooth daily operation of the UCLA Technology Development Group by performing administrative and analytical functions, and providing support for day-to-day operations.</div><div></div><div><br>
1. Position organizes and implements meetings, appointments, and travel and entertainment arrangements, for in-house and off-site events. Serves as the central point of contact for office activities. Acts as a central liaison for information related to the department for both ancillary departments and external organizations, as needed. Prepares correspondence, PowerPoint presentations, and other written materials for department management. Edits and proofreads written materials for accuracy and marketing consistency.</div><div></div><div><br>
2. Researches and proposes systems to improve operational efficiency. Analyzes office trends and prepares reports and analyses to include summaries of financial transactions, evaluation of current and proposed services, etc. for management review and decision-making.</div><div></div><div><br>
3. Responsible for handling low-value procurement, office space inventory and maintenance, vendor management, and ensuring department compliance with applicable university policies and practices. Prepares reports and analyses to include summaries of financial transactions, evaluation of current and proposed services, etc. for management review and decision-making.</div><div></div><div><br>
4. Works with the Assistant Director of Marketing &amp; Communications and Department Management to maintain and update TDG website to better communicate the organization's mission. Produces and distributes marketing collateral materials. Provides onsite support for TDG events as needed.</div><div></div><div><br>
5. Exercises the utmost discretion in managing sensitive information learned in the course of performing their duties.</div><br>
<br>
<p><b>Salary &amp; Compensation</b></p><br>
<br>
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul><p><b>Qualifications</b></p><br>
<ul><li>
Experience developing and maintaining structured digital filing systems and archives. Expert ability to organize, secure, and retrieve digital and physical records. (Required)</li></ul>
<ul><li>Thorough knowledge of administrative procedures, including word processing, spreadsheets, PowerPoint presentations, and database applications. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneDrive), and solid experience with scheduling tools, databases, and CRM software. (Required)</li></ul>
<ul><li>Solid Excel capability, including functions like VLOOKUP, Pivot Tables, and Conditional Formatting for data analysis, budgeting, and reporting. (Required)</li></ul>
<ul><li>Expert ability to handle complex international travel arrangements and intricate calendar scheduling. (Required)</li></ul>
<ul><li>Strong skills in short-term planning, analysis, problem-solving, and customer service. Experience leveraging software automation for appointment scheduling, inbox prioritization, and data cleanup to increase overall efficiency. (Required)</li></ul>
<ul><li>Experience developing systems to improve operational efficiency. Advanced technical proficiency to boost office productivity and manage complex workflows. Strong experience with project management platforms such as Asana, Trello, etc. (Required)</li></ul>
<ul><li>Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Ability to use sound judgment in responding to issues and concerns. (Required)</li></ul>
<ul><li>Experience using administrative processes, protocols, and IT systems for low value purchasing. (Required)</li></ul>
<ul><li>Experience with professional events planning and logistics. (Required)</li></ul>
<ul><li>Skill and experience in managing sensitive and confidential information. (Required)</li></ul>
<ul><li>Solid organizational skills and ability to multi-task with demanding timeframes. Must be able to prioritize in a fast-paced environment, independently analyze issues, work with minimal supervision, and be exceedingly well-organized and flexible. (Required)</li></ul>
<ul><li>Substantive knowledge of organization's goals and objectives (Can be trained). (Required)</li></ul>
<br>
<p><b>Education, Licenses, Certifications &amp; Personal Affiliations</b></p><br>
<ul><li>
High school diploma and / or equivalent certification / experience / training. (Required)
</li></ul><br>
<p><b>Special Conditions for Employment</b></p><br>
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
<br>
<p><b>Schedule</b></p><br>
<br>
8:00 a.m. to 5:00 p.m.
<br>
<p><b>Union/Policy Covered</b></p><br>
<br>
CX-Clerical &amp; Allied Services
<br>
<p><b>Complete Position Description</b></p><br>
<br>
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(TBD_941197)</div></div></div><div><div><div><p>
Apply</p></div></div></div></div>
<br><div><div><b>Campus Requisition #:</b></div>
<p>10277</p>
<div><b>UC Payroll Title:</b></div>
<p>BLANK AST 3</p>
<div><b>Department:</b></div>
<p>TECHNOLOGY DEVELOPMENT GROUP</p>
<div><b>Appointment Type:</b></div>
<p>2 - Staff: Career</p>
<div><b>Anticipated Hiring Pay Scale:</b></div>
<p>$30.36/Hr. - $43.49/Hr.</p>
<ul><li><b>Full Salary Range:</b></li></ul>
<p>USD $30.36/Hr. - USD $43.49/Hr.</p>
<div><b>Onsite | Remote | Hybrid Type:</b></div>
<p>Hybrid</p>
<div><b>Department Location:</b></div>
<p>10889 Wilshire Blvd TECHNOLOGY DEVELOPMENT GROUP
</p><div><b>Full or Part Time:</b></div>
<p>Full Time</p></div>

Office Manager

CVS Health

<div><p>We&rsquo;re building a world of health around every individual &mdash; shaping a more connected, convenient and compassionate health experience. At CVS Health&reg;, you&rsquo;ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger &ndash; helping to simplify health care one person, one family and one community at a time.</p><p></p><div><div><p><b>
Position Profile:</b></p></div><div><p>
This is an exciting opportunity to provide executive administrative support to the <b>VP of </b><b>Specialty, </b><b>Platform</b><b> and Digital </b><b>S</b><b>olutions</b>. The ideal candidate will be a motivated, self-starter with exemplary planning and time management skills as well as the ability to work with limited direction and supervision. The selected candidate will be instrumental in management of a complex calendar, tracking key deliverables and leading the coordination of travel and expenses. This candidate must have superior written and verbal communication skills and an ability to interact with professionals at all levels of the organization while maintaining confidentiality and exercising discretion. They must be highly proficient with Microsoft Office programs including Outlook, Word, Excel, and have advanced knowledge of PowerPoint. The ideal candidate will have the ability to be flexible with their schedule, accommodating additional overtime hours as necessary to meet business demands.</p></div><p></p><div><p><b>
Primary Job Responsibilities:</b></p></div><div><ul><li><p>
Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars</p></li></ul></div><div><ul><li><p>
Arrange and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly, demonstrate flexibility and manages the high volume of communications of phone and email</p></li></ul></div><div><ul><li><p>
Arrange travel and all accommodations including comprehensive and detailed itineraries &bull; Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner</p></li></ul></div><div><ul><li><p>
Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust, and support with senior leaders</p></li></ul></div><div><ul><li><p>
Responsible for executing complex meeting/event preparation, including (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink</p></li></ul></div><div><ul><li><p>
Coordinate on-boarding and off-boarding of executive-level leaders, including hardware installation request/repair, space planning, etc</p></li></ul></div><div><ul><li><p>
Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.</p></li></ul></div><div><ul><li><p>
Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools</p></li></ul></div><div><ul><li><p>
Create and edit presentations, agendas, spreadsheets, communications, databases, and reports</p></li></ul></div><div><ul><li><p>
Prioritize and track deliverables, manage project timelines, deadlines, and requests</p></li></ul></div><div><ul><li><p>
Participate in meetings, take notes, and disseminate information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence</p></li></ul></div></div><div><div><ul><li><p>
Manage special projects as designated and assist other department members as necessary</p></li></ul></div><div><ul><li><p>
Perform other duties as assigned and assist with special projects as needed</p></li></ul></div><div><ul><li><p>
Ability to travel, as needed, up to 10% of the time to be onsite and available to leaders</p></li></ul></div><p></p><div><p><b>
Required Qualifications:</b></p></div><div><ul><li><p>
5+ years administrative experience supporting senior leadership</p></li></ul></div><div><p><b>
Preferred Qualifications:</b></p></div><div><ul><li><p>
Experience with Microsoft Office tools such as Word, Excel, Outlook, and PowerPoint</p></li></ul></div><div><ul><li><p>
Previous experience maintaining executive's phone, calendar, work, and travel schedules using Microsoft Outlook</p></li></ul></div><div><ul><li><p>
Experience with Concur Travel &amp; Expenses tool<br>
Strong interpersonal skills, including a professional phone manner and in-person presence</p></li></ul></div><div><ul><li><p>
Ability to work with and maintain confidential information.</p></li></ul></div><div><ul><li><p>
Experience taking detailed notes and extracting action items.</p></li></ul></div><div><ul><li><p>
Ability to understand priorities and adjust meetings and content appropriately</p></li></ul></div><div><ul><li><p>
Ability to work independently</p></li></ul></div><div><p><b>
Education:</b></p></div><div><ul><li><p>
Bachelor's degree or equivalent experience</p></li></ul></div></div><p></p><p><b>
Anticipated Weekly Hours</b></p>
40<p></p><p><b>
Time Type</b></p>
Full time<p></p><p><b>
Pay Range</b></p><p>
The typical pay range for this role is:</p><p></p>
$22.59 - $58.85<p></p><p>
This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.</p><p><br>
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.</p><p></p><p><b>
Great benefits for great people</b></p><p></p><p>
We take pride in offering a comprehensive and competitive mix of pay and benefits that reflects our commitment to our colleagues and their families.</p><br>
This full‑time position is eligible for a comprehensive benefits package designed to support the physical, emotional, and financial well‑being of colleagues and their families. The benefits for this position include medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources, based on eligibility.<p><br>
Additional details about available benefits are provided during the application process and on Benefits Moments.</p><br>
We anticipate the application window for this opening will close on: 05/16/2026<p></p><p>
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.</p></div>

Executive Assistant

<div>Responsibilities:
<p>
Are you passionate about building strong connections with people? Are you looking to find more than just a job &ndash; rather a career filled with purpose? Do you want to make an impactful difference by providing affordable housing to those that need it most?
</p><div>If so, we are looking for you to join our team as an <b>Administrative Assistant </b>at our affordable housing community in Los Angeles, CA.</div><div></div><p><b><br>
WHAT YOU&rsquo;LL BE DOING AS AN ADMINISTRATIVE ASSISTANT</b></p><ul><li>
providing timely and professional responses to phone calls and emails.</li><li>
Welcoming tenants and new applicants and guiding them through the application process.</li><li>
Distributing application materials, conducting interviews, and conducting background and credit checks.</li><li>
Managing leasing tasks such as lease signings, preparing financial statements and invoices, and performing other administrative duties.</li><li>
Establishing partnerships with local organizations to provide residents with resources that promote health and independence.</li><li>
Educating residents and staff about community resources, such as case management, meal delivery, transportation, etc.</li><li>
Overseeing the delivery of resident services to ensure their quality and timeliness.</li><li>
Collaborating with service providers and coordinating reporting as needed.</li><li>
Helping residents build supportive networks with family and friends.</li><li>
Organizing educational and volunteer opportunities for resident development and engagement</li></ul><div><b>
WHY YOU&rsquo;LL LOVE IT HERE</b><b>
</b></div><ul><li>Lots of paid time off (19+ days!) &ndash; we value your life outside of work.</li><li>
Customizable total rewards package &ndash; pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program</li><li>
Financial wellness perks to set you up for success - such as 401(k), FSA &amp; HSA, employer-paid life and AD&amp;D insurance; paid leave &amp; disability programs.
</li><li>Mental health resources, such as counseling, are available to our team members.</li><li>
Fertility benefits &ndash; such as surrogacy, adoption assistance and more!</li><li>
Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world!</li><li>
Grow with us &ndash; learning &amp; training programs; tuition &amp; certification reimbursement; internal advancement opportunities are available.&hellip;and so much more!</li></ul><p><b>
COMPENSATION:</b></p><ul><li>
$21.00- $23.00 / hour</li><li>
Annual Performance Bonus</li><li>
This position is Non-Exempt, meaning eligible for overtime pay</li></ul><div><i>
This range is provided as a general guideline and reflects what we reasonably expect to pay for this role at the time of posting. Actual compensation may vary depending on a variety of factors, including the candidate&rsquo;s qualifications, geographical location, and the specific responsibilities of the role. In addition to salary, this position may be eligible for performance bonuses and a comprehensive benefits package, including health insurance, retirement plans, and paid time off.</i></div><div></div><div><i><br>
Final compensation offers will be determined following a thorough assessment of the candidate&rsquo;s background and the requirements of the position.</i></div><div></div><div><i><br>
#RAJOBS</i></div><br>
<div></div>
Qualifications:
<ul><li>Prior experience in the <b>affordable housing</b> industry preferred</li><li>
Excellent written and verbal communication skills.</li><li>
A proven track record of managing complex operational tasks.</li><li><b>
Bilingual skills in Korean</b> (preferred but not required)</li><li>
You are <b>committed to exceed expectations</b> of those around you by providing exceptional service</li><li>
You bring<b> determination each day &ndash;</b> embracing constructive criticism and pushing to get better</li><li>
You believe in<b> teamwork &ndash;</b> that we are better, together</li><li>
You are <b>trustworthy and reliable</b> to do the right thing &ndash; no matter what</li><li>
You <b>welcome everyone</b> and know the best ideas are born through diversity of thought and perspective</li><li>
Demonstrates accountability and reliability by taking full ownership of projects and outcomes, prioritizing precision and attention to detail, and approaching challenges with grit, resilience, and proactive problem-solving, while continuously engaging in learning and development to enhance performance; fosters collaboration and a resident-centered environment, ensuring empathy, respect, and cross-functional success in all interactions.</li></ul>
Overview:
<div>
Related Affordable spearheads Related's initiatives to preserve and enhance the nation's affordable housing supply. With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Presently, Related Affordable manages one of the largest affordable housing portfolios in the United States. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide. Visit our website for more information: Related Affordable Housing.</div><p>
We are proud to be an equal-opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards.</p><p>
Explore careers at www.Related.com</p><p>
For details on our hiring policies and privacy practices, visit our Privacy Policy</p></div>

Administrative Assistant

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