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administrative assistant ii Jobs in Los Angeles

administrative assistant ii

administrative coordinator

MindFriend PRO

<div>
 https://www.linkedin.com/company/mindfriend/
 
 
 https://mindfriend.com/
 
 
 We are seeking a highly organized and detail-oriented Remote Email &amp; Communications Coordinator to manage our email communications, organize our Google Workspace, and facilitate seamless communication between our in-house teams. You will be the central hub for email correspondence, ensuring efficient information flow and maintaining a well-organized digital workspace.
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Email Management:
 </li>
 <ul>
 <li>
 Monitor and manage incoming and outgoing emails, prioritizing and responding promptly
 </li>
 <li>
 Draft and send professional and clear emails to clients, partners, and internal teams
 </li>
 <li>
 Organize and maintain email folders and labels within Google Workspace for efficient retrieval
 </li>
 <li>
 Implement email filtering and automation rules to streamline workflow
 </li>
 </ul>
 <li>
 Google Workspace Organization:
 </li>
 <ul>
 <li>
 Maintain and organize files and folders within Google Drive, ensuring easy access for team members
 </li>
 <li>
 Manage shared calendars and documents, ensuring accuracy and up-to-date information
 </li>
 <li>
 Utilize Google Workspace tools (Docs, Sheets, Slides) for document creation and collaboration
 </li>
 </ul>
 <li>
 Internal Communication:
 </li>
 <ul>
 <li>
 Facilitate communication between in-house teams via email and other online communication tools
 </li>
 <li>
 Ensure clear and consistent communication of information and updates
 </li>
 <li>
 Relay information from external emails to the necessary internal teams
 </li>
 </ul>
 <li>
 Administrative Support:
 </li>
 <ul>
 <li>
 Assist with scheduling appointments and meetings
 </li>
 <li>
 Maintain accurate records and documentation
 </li>
 <li>
 Support other administrative tasks as needed
 
 
 </li>
 </ul>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Proven experience in email management and administrative support
 </li>
 <li>
 Proficiency in Google Workspace (Gmail, Drive, Docs, Sheets, Calendar)
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Ability to prioritize tasks and meet deadlines.
 </li>
 <li>
 Attention to detail and accuracy
 </li>
 <li>
 Ability to work independently in a remote environment.
 </li>
 <li>
 Reliable internet connection, and appropriate remote working environment
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Fully remote work environment.
 
 
 Flexible schedule.
 
 
 Opportunities for professional development.
 
 
 Collaborative and supportive team.
</div>

Customer Service- Admin- Virtual Assistant (Remote)

Mind Friend PRO

<div>https://www.linkedin.com/company/mindfriend/
https://mindfriend.com/
We are seeking a highly organized and detail-oriented Remote Email &amp; Communications Coordinator to manage our email communications, organize our Google Workspace, and facilitate seamless communication between our in-house teams. You will be the central hub for email correspondence, ensuring efficient information flow and maintaining a well-organized digital workspace. 
Requirements 
<ul>
<li>Email Management:
</li><li><ul><li>Monitor and manage incoming and outgoing emails, prioritizing and responding promptly.</li>
<li>Draft and send professional and clear emails to clients, partners, and internal teams.</li>
<li>Organize and maintain email folders and labels within Google Workspace for efficient retrieval.</li>
<li>Implement email filtering and automation rules to streamline workflow.</li>
</ul></li><li>Google Workspace Organization:
</li><li><ul><li>Maintain and organize files and folders within Google Drive, ensuring easy access for team members.</li>
<li>Manage shared calendars and documents, ensuring accuracy and up-to-date information.</li>
<li>Utilize Google Workspace tools (Docs, Sheets, Slides) for document creation and collaboration.</li>
</ul></li><li>Internal Communication:
</li><li><ul><li>Facilitate communication between in-house teams via email and other online communication tools.</li>
<li>Ensure clear and consistent communication of information and updates.</li>
<li>Relay information from external emails to the necessary internal teams.</li>
</ul></li><li>Administrative Support:
</li><li><ul><li>Assist with scheduling appointments and meetings.</li>
<li>Maintain accurate records and documentation.</li>
<li>Support other administrative tasks as needed.</li>
</ul></li></ul>Qualifications:<ul>
<li>Proven experience in email management and administrative support.</li>
<li>Proficiency in Google Workspace (Gmail, Drive, Docs, Sheets, Calendar).</li>
<li>Excellent written and verbal communication skills.</li>
<li>Strong organizational and time-management skills</li>
<li>Ability to prioritize tasks and meet deadlines.
</li><li>Attention to detail and accuracy.</li>
<li>Ability to work independently in a remote environment.
</li><li>Reliable internet connection, and appropriate remote working environment.</li> 
</ul> 
 
Benefits 
Fully remote work environment.
Flexible schedule.
Opportunities for professional development.
Collaborative and supportive team.</div>

AEG Worldwide

<div>For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Position Summary: The Executive Assistant provides high-level support to executives by managing operational duties and travel arrangements, conducting research, preparing statistical reports, handling information requests, and performing administrative/clerical functions. Administrative functions include but are not limited to, preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, scheduling meetings and heavy calendaring. This individual will also work on various projects of a confidential nature as assigned by the executive.

Essential Functions:
<ul>
<li>Manage daily operational duties related to the executive in a personal and professional capacity. Ensures that all documents are seen and signed in timely manner.
</li><li>Execute various projects assigned by the executive in a timely, accurate and confidential manner.</li>
<li>Prepare, manage, and schedule travel arrangements for the executive and occasionally other team members.</li>
<li>Extremely heavy calendar management for both personal and professional management; coordinating and scheduling internal and external meetings.</li>
<li>Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence.</li>
<li>Prepare and submit the executive's expense reports including reconciling travel.</li>
<li>Work onsite at concert and festival events on an as needed basis as an industry liaison and coordinator. Coordinate credentials for executive's guest. Intercept issues and resolve before they reach executive.
</li><li>May be responsible for assisting the executive with the preparation of proposals and reporting information related to artist deals, venue development and internal operation reports. Make decisions on behalf of executive.
</li></ul>Required Qualifications:
<ul>
<li>BA/BS Degree (4-year) - in a related field</li>
<li>4-6 years - of related work experience</li>
<li>4-6 years - Executive level support experience</li>
<li>4-6 years - Experience processing travel and expense reports in Concur or a similar software.</li>
<li>Strong attention to detail, ability to work effectively under pressure and time constraints</li>
<li>Significant time management, organization, multi-tasking and prioritization skills</li>
<li>Strong attention to detail, ability to work effectively under pressure and time constraints</li>
<li>Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)</li>
<li>Ability to act with discretion and handle confidential information</li>
<li>Ability to interact with all levels of management</li>
<li>Ability to act in a professional manner in person, phone, and through email communications</li>
<li>Ability to work flexible schedule, including nights, weekends and some holidays</li>
<li>Passion for music preferred</li>
<li>Desire to attend music events outside of office requirements preferred</li>
</ul>
Payscale:$71,203.60 - $85,000

If not applicable: This position is not eligible for a bonus under the current bonus plan requirements.

Benefits: Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.

AEG's policy is to hire the most qualified applicants. We are an equal opportunity employer and will not discriminate against any individual, employee, or application for employment on the basis of race, color, marital status, religion, age, sex, sexual orientation, national origin, or any other legally protected status recognized by federal, state or local law.

Employer does not offer work visa sponsorship for this position.</div>

Executive Assistant - Global Touring

ECO-SHELL, LP

Overview*** Applicants must reside in the State of California and have a valid ID ***We are seeking a dynamic and highly organized Executive Assistant to provide exceptional administrative support to senior leadership. This vital role ensures smooth daily operations, manages complex schedules, and facilitates effective communication across teams. The ideal candidate will demonstrate proactive problem-solving skills, maintain confidentiality, and excel in a fast-paced environment. Join us to contribute to a vibrant workplace where your organizational talents will make a meaningful impact every day!Executive Assistant1) Telephone Communications:a) Screen and record all calls. E-mail call log at the end of each day.b) Monitor any communications requiring follow-up and make sure the necessary steps are taken in a reasonable amount of time.2) Maintain meeting calendar while working with other departments to coordinate meetings. Communicate every workday morning of schedule/itinerary for the day.3) Organize and maintain filing system and make suggestions for improvement.4) Prepare meeting documents and presentation material. This may require updating or development of power point presentations and or excel graphs.5) Attend meetings as needed to take notes, transcribe, make action plans, distribute to meeting participants as necessary and file.6) Assist in the flow of paperwork out of office and distribute to the appropriate person or department.Customer ServiceThe Executive Assistant will be the support person for customer service in the GA.1) Field inquiries in relation to all concerns regarding deliveries, timing of payments, and general information.2) Manage a comprehensive database with current email addresses, acreage planted, varieties, plant dates, locations, delivery timing and yield history. Work with the Field Representatives in compiling data keeping both electronic and physical files current.3) Schedule plant tours with the necessary plant personnel as requested.4) Work with web-site designer and/or sales department to insure information is current and accurate.5) Manage and oversee the compilation of information from all sources (WMB, NASS, and USDA) for graphs, handouts and new information packets.Event Planning and Marketing1) Coordinate promotional items for select groups, all growers, holiday gifts, trade shows and various meetings in the months of April/May/June so as not to interfere with harvest and grower payments.a) Coordinate advertising with trade publications within the annual budget for this purpose.b) Plan and coordinate Christmas gift and/or Holiday Cards organized and ready to mail 1st week of December to Level 1 &amp; 2 growers.c) Monitor ordering of all promotional items, Hats, Jackets, etc. for upcoming Harvest and Trade Shows by June of each year.d) Assist in scheduling and organizing grower meetings in July and August. It may be necessary to attend meetings and assist Owner and GA Manager with presentations.Trade ShowsThe GA Services Department will participate in two trade shows per year; The Colusa Farm Show and The World Ag Expo both in the month of February.1) Assist with creating and monitoring the display and promotional materials used in the trade show. This may include investigating other trade shows and booths to insure CWS is presenting the most current and progressive image for growers.2) Monitor and support Field Representatives with their communications with growers and follow up with emails, letters, etc. to potential growers.3) If necessary, the Grower Services Administrative Coordinator will attend the show making sure the booth is well staffed, and growers are receiving the necessary attention.4) Make suggestions for improvement for future trade shows.Field Representative Oversight &amp;SupportLend support to All Field Representatives as indicated:1) Develop accountability criteria for All Field Buyers2) Tonnage and Acreage Reports to All Field Buyers3) Establish projections and goals for Raw Product Acquisition growth by Field Buyer and monitor progression of goal achievement4) Contracting Support which includes preparing contracts with all known information prior to presenting to grower and making sure contracts are complete.5) Presentation Planning, creation and execution6) Trip scheduling and support.7) Plan and schedule special meetings and tours for groups of potential growersSpecial Projects and Additional SupportSpecial Projects and Support for Owner, the Grower Accounting Manager, the CFO and other Department Managers as needed.Pay: $50,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant

University of Southern California

<div>Job ID REQ20172375 Category Clinical Administration</div>
 <div>The Medical Staff Coordinator provides support to the organized Medical Staff via meeting management, practitioner credentialing and re-credentialing.
Essential Duties:<ul><li>
For all Medical Staff Committee and Department meetings assigned: Coordinates scheduling of Medical Staff meetings and Service Line pre-meetings. Delivers via electronic mail the meeting notices prior to each meeting. Prepares agendas and uploads documents to Diligent Board books to build meeting agenda packets. Coordinates/shares/projects the presentation/meeting agenda packet during the meetings. Transcribes minutes of the meetings, do follow-ups, track attendance, maintain a running 12-months of hardcopies of the meeting packets and minutes in the survey binders. Submits meeting summaries, policies, and approval items to Medical Executive Committee.</li><li>
Other meetings: Coordinates scheduling and supporting Ad Hoc and Special Meetings as needed. Attends and participates in file review meetings for all Service Lines/Departments assigned, these meetings are scheduled monthly prior to Integrated Credentials Committee and Interdisciplinary Committee meetings. Attends and participates in daily department huddles, monthly department meetings, and other meetings as required.</li><li>
Privileging/Proctoring/FPPE/OPPE: Tracks Proctoring/FPPE for new providers (Medical Staff and Allied Health Professionals), and Expanded Privileges. Tracks OPPE and Competencies for Allied Health Professional providers. Processes Additional privileges, Change in privileges, Department Transfers, and Temporary privilege requests for all Service Lines/Departments assigned. Processes Provisional Reviews and Proctoring Release for all Service Lines/Departments assigned. Maintains credentialing database such as entering proctoring information, privilege entries/updates after Governing Board approval, updating meeting module, and others as assigned to ensure information contained is accurate and current. Participates in facility/credentialing preparation for site visits and licensing/accreditation surveys. Ensures maximum confidentiality, accuracy, security, and appropriate access of all data and records, and provides maximum protection from discoverability of all information controlled.</li><li>
Miscellaneous Functions: Onboarding new Physicians/Allied Health Professionals when necessary/needed. Authenticates provider&rsquo;s access for Imprivata (Electronic Prescribing for Controlled Substances). Covers for office functions as necessary/needed Prepares and distributes monthly credentialing database reports as assigned. Responds to requests for proctoring summary reports, affiliation verification, activity reports, and other requests by hospital staff and/or outside facilities. Provides customer services to callers and visitors in accordance with KNOWN Standards. Other duties as assigned.</li><li>
Continuing Education &ndash; Maintains sufficient hours as required by Certification.</li><li>
Perform other duties as assigned.</li></ul>
Required Qualifications:<ul><li>
Req High school or equivalent</li><li>
Req 2 years Minimum two years experience providing administrative/office support in an acute care facility or large healthcare organization in which duties included multiple tasks</li></ul><ul><li>
Req Excellent communication (written and verbal) skills</li><li>
Req Strong interpersonal skills for interaction with peers, patients, physicians, and other customers of the medical center</li><li>
Req Knowledge of Joint Commission standards, Title 22, and CMS regulations pertaining to the organized medical staff</li><li>
Req Knowledge of medical staff principles, practices, quality assessment, performance improvement functions, and legal concepts related to the organized medical staff</li></ul> 
Preferred Qualifications:<ul><li>
Pref Associate's degree Degree in related field OR</li><li>
Pref Bachelor's degree Degree in related field</li><li>
Pref 5 years Five years experience as a medical staff services professional preferred</li><li>
Pref Medical Staff Services Certification Valid CPCS or CPMSM by the National Association of Medical Staff Services (or equivalent five years experience as medical staff professional).</li></ul> 
Required Licenses/Certifications:
<ul><li>Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)</li></ul> 

The hourly rate range for this position is $33.00 - 54.02. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
<div>Job ID REQ20172375 Posted Date 02/27/2026</div></div>

Medical Staff Coordinator - Medical Staff - Full Time 8 Hour Days (Non-Exempt)(Non-Union)

Elite Placement Group, Inc.

<div>
 
 
 Administrative Assistant &ndash; Private Equity Firm
 
 
 
 
 Hybrid schedule: 4 days in office, 1 day remote (Century City)
 
 
 
 Starting base salary up to
 
 $85K DOE
 
 and excellent benefits
 
 
 
 
 
 Our client, a well-established private equity firm, is seeking a polished and proactive Administrative Assistant to join their Los Angeles office (Century City). This is an excellent opportunity for an early-career professional looking to build a career within the finance industry while supporting a dynamic team in a fast-paced environment.
 
 
 
 
 
 Key Responsibilities:
 
 
 &bull; Provide administrative support to executives and investment team members
 
 
 &bull; Manage complex calendars, coordinate meetings, and schedule conference calls
 
 
 &bull; Assist with travel arrangements and expense reporting
 
 
 &bull; Prepare documents, presentations, and maintain organized filing systems
 
 
 &bull; Coordinate office logistics and assist with internal projects as needed
 
 
 &bull; Help ensure the office operates efficiently day-to-day
 
 
 
 
 
 Qualifications:
 
 
 &bull; Bachelor&rsquo;s degree
 
 
 &bull; 1&ndash;3 years of professional administrative or office experience
 
 
 &bull; Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
 
 
 &bull; Strong organizational skills and attention to detail
 
 
 &bull; Excellent written and verbal communication skills
 
 
 &bull; Professional demeanor and the ability to work in a fast-paced environment
 
 
 
 
 
 Local Los Angeles candidates only please
 
 
 
 
 
 We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the State of California.
 
 
 
</div>

Administrative Assistant

Motive Companies

<div>Administrative Assistant - eCommerce / Consumer Goods 
Downtown Los Angeles (Onsite 100%) | $25/hr | Temp to hire<div>
Monday - Friday 8a-5p</div> 
About the Company 
We're a rapidly growing eCommerce brand in the consumer-packaged goods (CPG) industry, known for our innovative products and high-energy culture. Our team blends creativity, precision, and hustle-and we're looking for an Administrative Assistant who can keep up with the pace and bring structure to the chaos. This position offers growth potential and a chance to be part of a forward-thinking, rapidly expanding eCommerce team. 
Why You'll Love Working Here 
This isn't your typical admin role. You'll be in the heart of the action, working directly with leadership, operations, and marketing to keep projects and people on track. Every day is different-and your impact will be seen and appreciated.<div> 
What You'll Do 
<ul><li>Manage calendars, meetings, and travel for senior leaders</li><li>Support daily operations across purchasing, shipping, and vendor coordination</li><li>Assist marketing and product teams with launches, sample requests, and reports</li><li>Maintain digital and physical files, invoices, and office supplies</li><li>Help prepare internal communications and team presentations</li><li>Ensure the office runs smoothly and stays organized</li></ul></div> 

<div>What We're Looking For 
<ul><li>2+ years of administrative or office coordination experience (preferably in eCommerce, retail, or consumer products)</li><li>Strong organizational skills and sharp attention to detail</li><li>Experience with Shopify, Amazon Seller Central, or NetSuite a plus</li><li>Advanced Excel or Google Sheets skills</li><li>Clear communicator who thrives in a fast-paced, collaborative environment</li><li>Comfortable working onsite 100% in DTLA</li></ul></div> 
Compensation 
$25/hour 
Full-time position with growth potential and a chance to be part of a forward-thinking, rapidly expanding eCommerce team.</div>

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154 administrative coordinator jobs In Los Angeles

Customer Service- Admin- Virtual Assistant (Remote)

Customer Service- Admin- Virtual Assistant (Remote)

Executive Assistant - Global Touring

Executive Assistant

Medical Staff Coordinator - Medical Staff - Full Time 8 Hour Days (Non-Exempt)(Non-Union)

Administrative Assistant

Administrative Assistant