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administrative assistant, new york

administrative coordinator union square co

Hachette Livre

<div><p>Union Square &amp; Co. is seeking a highly organized self-starter to assist the SVP/ Publisher of Union Square &amp; Co. and work alongside the VP/Associate Publisher to support the execution of seasonal publishing programs across Editorial, Design, Marketing, Publicity, and Sales. In this role, you will serve as the key hub of communications across the editorial, design, marketing, publicity, sales and corporate management teams for Union Square &amp; Co.</p><div>
This position is based in our New York City office. Hachette Book Group has a hybrid model is 3 days in-office, 2 days working from home.</div><p><b>
Key Responsibilities</b></p><ul><li>
Provide administrative support to the Publisher, including scheduling, travel arrangements, and expense management</li><li>
Coordinate seasonal planning meetings (Launch, Strategy, Sales Conference), including timelines, materials, and follow-ups</li><li>
Partner with Editorial, Marketing, Design, and Sales to compile seasonal title lists and ensure metadata accuracy</li><li>
Manage creation and distribution of sales and catalog materials, including Edelweiss submissions and digital assets</li><li>
Oversee production of sales materials (e.g., galleys, F&amp;Gs) and coordinate print quantities and distribution</li><li>
Track deadlines and follow up on missing assets across teams</li><li>
Prepare presentations, meeting materials, and company-wide communications</li></ul><p><b>
Qualifications</b>:</p><ul><li>
1&ndash;3 years of relevant experience. Previous administrative experience supporting a senior executive preferred</li><li>
Strong organizational skills and attention to detail</li><li>
Ability to manage multiple projects simultaneously in a fast-paced environment</li><li>
Understand the need to maintain highly confidential information</li><li>
Excellent inter-personal, oral and written communication skills</li><li>
Proficiency in Microsoft Office; publishing systems experience a plus</li><li>
Ability to adapt to changing needs in a fast-paced environment and evolving industry</li></ul><p><b>
To Be Considered: </b>Please submit a resume AND cover letter.</p><div>
Union Square &amp; Co. is a talent-driven publisher whose mission is to promote excellence in contemporary publishing and to honor the vision of our creators by providing best-in-class production, editorial and design choices. Headquartered in New York City, Union Square &amp; Co., LLC, is an imprint of Grand Central Publishing, a division of Hachette Book Group, and includes the adult imprints Union Square &amp; Co., Puzzlewright Press and Sterling Ethos; the children&rsquo;s imprints Union Square Kids and Boxer Books; and the gift and stationery imprints Knock Knock, Em &amp; Friends, Knock Knock Kids and Union Square Gift. Union Square &amp; Co. is known for high-quality illustrated classics, popular children's books, and curated nonfiction.</div><div>
</div><div>
As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.
</div><div></div><div>Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</div><div>
</div><div>
The compensation range for this position is $62,000-$68,000. Salary can vary based on a number of factors including skills, experience, and location &mdash; talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.</div><div>
</div><div>
The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.</div></div>

Administrative Coordinator, Union Square & Co.

Career Group

<div>
 <p>
  <strong>
   Executive Assistant / Office Manager
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Union Square Area
 </p>
 <p>
  <strong>
   Work Model:
  </strong>
  Hybrid, onsite 4 days, 1 remote &ndash; flexibility as needed
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  9:00 AM &ndash; 5:00 PM with flexibility
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  $100,000&ndash;$140,000 base (DOE) + discretionary bonus
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Opportunity
  </strong>
 </p>
 <p>
  A global venture capital firm is seeking an experienced
  <strong>
   Executive Assistant / Office Manager
  </strong>
  to support one of their Partners while overseeing the day-to-day operations of our New York office.
 </p>
 <p>
  The Office Management component is maintenance-focused &mdash; systems and vendors are already in place.
 </p>
 <p>
  This is an ideal opportunity for a proactive, detail-oriented EA who enjoys high-level support, light operations, and working in a fast-moving but relaxed environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Executive Support
  </strong>
 </p>
 <ul>
  <li>
   Provide high-level administrative support to Partner, including:
  </li>
  <li>
   Calendar management and meeting coordination
  </li>
  <li>
   Domestic and international travel planning
  </li>
  <li>
   Expense management
  </li>
  <li>
   Light backup support to an additional executive
  </li>
  <li>
   Handle occasional personal support requests
  </li>
 </ul>
 <p>
  <strong>
   Office Management
  </strong>
 </p>
 <ul>
  <li>
   Oversee day-to-day operations of the NYC office
  </li>
  <li>
   Manage vendor relationships (IT, cleaning, snacks, security, etc.)
  </li>
  <li>
   Maintain office and equipment inventory
  </li>
  <li>
   Greet guests and coordinate meeting logistics
  </li>
 </ul>
 <p>
  <strong>
   Projects &amp; Events
  </strong>
 </p>
 <ul>
  <li>
   Support internal and external events as needed (venue sourcing, vendors, on-site coordination)
  </li>
  <li>
   Assist with special projects such as research, policy documentation, filing, and software evaluation
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Who You Are
  </strong>
 </p>
 <ul>
  <li>
   A clear, concise communicator with excellent judgment
  </li>
  <li>
   Highly organized, detail-oriented, and proactive
  </li>
  <li>
   Able to see the big picture and help executives prioritize effectively
  </li>
  <li>
   Resourceful self-starter with strong follow-through
  </li>
  <li>
   Comfortable with both strategic work and hands-on tasks &mdash; no job too big or too small
  </li>
  <li>
   Calm, flexible, and adaptable in a dynamic environment
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    2&ndash;5+ years
   </strong>
   of experience as an Executive Assistant
  </li>
  <li>
   Financial services background strongly preferred (VC, PE, hedge fund, banking); tech backgrounds also considered
  </li>
  <li>
   Based in NYC and able to work onsite Monday&ndash;Thursday
  </li>
  <li>
   Strong interpersonal skills and comfort interacting with senior executives, founders, and investors
  </li>
  <li>
   Ability to work autonomously and take ownership
  </li>
  <li>
   High ethical standards and discretion
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred
  </strong>
 </p>
 <ul>
  <li>
   Experience with office or business operations
  </li>
  <li>
   Event planning experience
  </li>
  <li>
   Prior experience in asset management
  </li>
  <li>
   Bachelor&rsquo;s degree
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant Office Manager

The Bromley Companies

<div>
 <p>
  <strong>
   Executive Assistant and Office Manager
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   To apply for this position, please email your resume to
   <em>
    EA@bromco.com
   </em>
   with the subject line &ldquo;Bromley EA Temp Position&rdquo;.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Salary Range: $90,000-$100,000
 </p>
 <p>
  Medical, Dental, Vision, 401K, Vacation &amp; Sick PTO
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm.&nbsp;
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office.&nbsp;
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who&rsquo;s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs.
 </p>
 <p>
  <br/>
 </p>
 <p>
  It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company.&nbsp;This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <em>
   Executive Support
  </em>
 </p>
 <ul>
  <li>
   Provide high-level daily administrative support to the CEO, including managing heavy email correspondence.
  </li>
  <li>
   Manage a complex and frequently shifting calendar, keeping CEO on time for&nbsp;appointments/meetings, prioritization, prepare for upcoming events/meetings.
  </li>
  <li>
   Coordinate detailed travel itineraries for frequent domestic travel.
  </li>
  <li>
   Support the Chairman and Founder as needed for miscellaneous tasks.
  </li>
  <li>
   Collecting and organizing tax documentation for accountants for business entities and family foundation.
  </li>
  <li>
   Support for AI initiatives to be incorporated into daily office operations.
  </li>
  <li>
   Monthly expenses department coding on corporate credit cards.
  </li>
  <li>
   Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats.
  </li>
  <li>
   Occasional personal tasks to be completed, no more than 15% of workload.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Office Management &amp; HR Support
  </em>
 </p>
 <ul>
  <li>
   Act as a central point of contact for the 12-person Manhattan office.
  </li>
  <li>
   Planning &amp; executing of company wide Annual Meeting in November with support of COO.
  </li>
  <li>
   Coordinate with vendors &amp; manage invoices, office supply orders &amp; restocking, FedEx &amp; USPS mailings
  </li>
  <li>
   Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment &amp; new employee set up.
  </li>
  <li>
   Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second &amp; third round interviews, and onboarding once hired.
  </li>
  <li>
   Planning volunteer days and office activities.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Education &amp; Experience Requirements
  </em>
 </p>
 <ul>
  <li>
   5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive.
  </li>
  <li>
   BA/BS degree or higher in a relevant field.
  </li>
  <li>
   Notary Public license in New York (will be required to obtain if not already licensed).
  </li>
  <li>
   Demonstrated experience within the real estate industry strongly preferred.
  </li>
  <li>
   Must be able to commute to the NYC office five days per week (M-F).
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Required Skills
  </em>
 </p>
 <ul>
  <li>
   Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs.
  </li>
  <li>
   Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful.
  </li>
  <li>
   High level of discretion and professionalism while handling sensitive financial and personal matters.
  </li>
  <li>
   Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About Bromley Companies
  </strong>
 </p>
 <p>
  The Bromley Companies (www.bromco.com) is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.
 </p>
</div>


<div><div><b>SUMMARY:</b></div><div>
Union Square &amp; Co. is seeking a highly organized, motivated, and creative senior designer to join our team. As an integral part of our group, this person will carry each project through the design process, including conception, execution, approval, and transmitting files to Production. They should have extensive experience in book cover design and feel comfortable focusing on a range of genres under the supervision of the Art Director, Adult Books.</div><div>
</div><div><b>
 Duties include</b>:</div><ul><li>
Conceptualize and generate creative and innovative cover designs for UNSQ&rsquo;s Adult list, including Classics, and select Gift titles</li><li>
Works closely with the Art Director to maintain the highest quality of design and production standards while keeping on track with deadlines</li><li>
Collaborates closely with editorial team to develop thoughtful, market-appropriate designs</li><li>
Oversees all stages of preparation including prepress, color correction, setting print-ready files up for special effects, and proof review.</li><li>
Maintains ongoing communications and schedules with the Editorial and Production departments to ensure timely execution and follow through from manuscript to bound book for all projects</li><li>
Researches and oversees freelance illustrators and designers when required</li><li>
Ensures that designs fulfill UNSQ&rsquo;s high standards, represent the brand in the market, and push the envelope in both concept and execution</li><li>
Attends weekly status and design meetings</li><li>
Stays abreast of changes in publishing industry, design trends, and new techniques that will improve the efficiency and creativity</li></ul><div><b>
Minimum requirements:</b></div><ul><li>
4-year college degree preferably in Graphic Design, or equivalent work experience</li><li>
Minimum 5-7 years design experience in book publishing</li><li>
Proficient in InDesign, Photoshop, Illustrator, and Acrobat</li><li>
Extensive experience designing book covers</li><li>
Experience hiring and overseeing illustrators, negotiating rates, and rights usage</li><li>
Detailed knowledge of pre-press requirements for print: manufacturing process, proofing, and color correction</li><li>
Proven ability to work in a fast-paced, deadline driven environment</li></ul><div>
</div><div>
The compensation for this position is $65,000-$75,000. Salary can vary based on a number of factors including skills, experience, and location &mdash; talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.</div><div>
</div><div>
As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.</div><div>
</div><div>
Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</div><div>
</div><div>
The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.</div></div>

Senior Designer, Adult, UNSQ

Veterinary Innovative Partners (VIP)

<div><p><b>Abingdon Square Veterinary Clinic is seeking a dedicated and customer-focused individual to join our team as a full-time</b><b> Veterinary Client Service Representative/Receptionist</b><b>. In this role, you will be the first point of contact for our customers and play a crucial role in providing exceptional service.</b></p>
<p><b>
Are you ready to take your skills to the next level in a beautiful, modern facility?</b> At Abingdon Square Veterinary Clinic, we're not just about top-notch care for our furry friends &ndash; we're building a team that's passionate about making a real difference! Our state-of-the-art clinic is located at <b>374 6th Ave, New York, NY</b>, and we're looking for an experienced, skilled Client Service Representative to join us as we elevate pet care to the next level.</p>
<div><b>
Why You'll Love Working Here:</b></div>
<div>Our gorgeous, spacious facility was built with both pets and people in mind:</div>
<ul><li>5 large, beautifully designed exam rooms</li></ul>
<ul><li>A cutting-edge surgical suite where precision meets comfort.</li></ul>
<ul><li>A dedicated dental suite with 2 dental tables to make every procedure smooth</li></ul>
<ul><li>An incredible staff lounge where you can relax, recharge, and enjoy top-tier amenities.</li></ul>
<ul><li>The latest in veterinary technology and a cloud-based medical record system to make your job easier and more efficient.</li></ul>
<div></div>
<div>At Abingdon Square, we believe that happy, healthy pets make happy people, and we go above and beyond to offer gold-standard veterinary care. Our services include routine and advanced soft tissue surgery, dental care, and urgent care during business hours. We're <b>Fear Free, Feline Friendly Certified, and Human-Animal Bond Certified</b>, because we know that caring for animals requires both skill and compassion.</div>
<div>You can check out our amazing practice and get a glimpse of our new home at https://abingdonsquarevet.com</div>
<p><b>
Responsibilities:</b></p>
<div>
<ul><li>Client Interaction and Communication:</li></ul>
<ul><li>Greet clients warmly and professionally, creating a welcoming and comforting atmosphere.</li>
<li>Schedule appointments, surgeries, and procedures, ensuring optimal utilization of veterinary staff and resources.</li>
<li>Answer phone calls, address client inquiries, and provide information about our services and policies.</li>
</ul><ul><li>Check-In and Check-Out Procedures:</li></ul>
<ul><li>Efficiently manage client check-ins, verifying patient information, updating records, and obtaining necessary paperwork.</li>
<li>Process payments accurately and provide clients with detailed invoices and receipts.</li>
<li>Coordinate smooth check-out processes, including scheduling follow-up appointments and providing post-operative care instructions.</li>
</ul><ul><li>Administrative Tasks and Record Keeping:</li></ul>
<ul><li>Maintain accurate electronic and paper records, including patient files, appointment logs, and client communication.</li>
<li>Handle administrative tasks such as filing, faxing, scanning, and data entry.</li>
<li>Manage and update client information in the practice management software.</li>
</ul><ul><li>Client Education and Support:</li></ul>
<ul><li>Provide basic information about preventive care, vaccinations, and medications.</li>
<li>Assist clients with completing forms, explaining treatment plans, and addressing concerns.</li>
</ul><ul><li>Team Collaboration:</li></ul>
<ul><li>Collaborate effectively with veterinarians, veterinary technicians, and support staff to ensure smooth patient flow and excellent client service.</li>
<li>Assist in coordinating appointments, procedures, and special requests.</li>
</ul>
</div><p>The Client Service Representative is much more than just a receptionist. Our CSRs provide the first impression of the hospital to clients and patients. They must be warm, friendly, professional, helpful, knowledgeable, and capable of handling many tasks at once with many interruptions. This role requires an individual with knowledge of the veterinary world, critical thinking, and schedule maintenance. Individuals with a friendly and outgoing demeanor is necessary.</p>
<p><b>
Qualifications:</b></p>
<ul>
<li><ul><li><b><i>Previous experience working in a veterinary setting is required</i></b></li>
<li>Preferred experience using Vetspire practice management software</li>
<li>Excellent interpersonal and customer service skills, with a friendly and professional demeanor.</li>
<li>Strong communication skills, both verbal and written, for effective client interaction and team collaboration.</li>
<li>Ability to multitask and handle a fast-paced environment with attention to detail.</li>
<li>Proficiency in using computer software, including practice management systems and Microsoft Office.</li>
<li>Organizational skills to manage appointments, records, and administrative tasks.</li>
<li>Empathy and patience when dealing with clients who may be anxious or stressed about their pets' well-being.</li>
</ul>
</li></ul><p><b>Benefits:</b></p>
<p><i>
Salary Range: $21.00-26.00 an hour to commensurate with qualifications and experience</i></p>
<ul>
<li>Health Care Plan (Medical, Dental &amp; Vision)</li>
<li>Retirement Plan (401k, IRA)</li>
<li>Life Insurance (Basic, Voluntary &amp; AD&amp;D)</li>
<li>Paid Time Off (Vacation, Sick &amp; Public Holidays)</li>
<li>Short Term &amp; Long Term Disability</li>
<li>Training &amp; Development</li>
<li>Tuition assistance</li>
<li>Uniform allowance</li>
<li>Discounted healthcare for personal pets</li>
</ul>
<p>At <b>Abingdon Square Veterinary Clinic</b>, we're proud to offer the highest quality care for cats and dogs in New York City. Our team is close-knit, supportive, and dedicated to excellence &ndash; and we've got the tools and technology to make sure you thrive in your role. Our clinic is more than just a workplace &ndash; it's a place where your passion for animals can truly shine. If you're ready to step into a new, exciting chapter of your veterinary career in one of NYC's premier clinics, we'd love to meet you. Let's write the next success story for pets and their families together.</p>
<p><b>
Apply Now</b> to join the Abingdon Square Vet Clinic's family and make a real difference in the lives of pets and their people!</p><div><p>
Veterinary Innovative Partners (VIP) is a network of veterinarian-owned-and-operated hospitals across twelve states. VIP is guided by a mission to provide veterinarians and their teams with all the resources, mentorship, and autonomy they need to thrive personally and professionally while giving pets the best possible care.</p>
<p>
Join the VIP family, where our team members are our top priority to ensure best-in-class personalized care, ownership and accountability, trust, and an exceptional work environment</p><br>
<p></p>
<p><b>
Stay connected with VIP!</b><br>
Follow Veterinary Innovative Partners on LinkedIn for the latest career opportunities, team stories, and behind-the-scenes looks at life in our hospitals.</p></div></div><p></p>

Experienced Veterinary Client Service Representative/Receptionist- Abingdon Square Veterinary Clinic - NY

American Museum

<div><h2 class="jobSectionHeader"><b>Posting Details</b></h2>
<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Position Title</b></div> <div>Coordinator, Donor Relations</div>
</div><br>
<div><div><b>Department</b></div> <div>Advancement - 130</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div><div>The American Museum of Natural History is one of the world&rsquo;s preeminent scientific and cultural institutions, and has as its mission to discover, interpret, and disseminate information about human cultures, the natural world, and the universe through a wide-ranging program of scientific research, education, and exhibition.<br>
<br>
The Advancement department is seeking a full-time Coordinator to support the production of a variety of fundraising and stewardship materials. Collaborating closely with the rest of the Donor Relations team and colleagues within Advancement and across the Museum, the Coordinator gathers and synthesizes content and writes stewardship reports, funding proposals, acknowledgment letters, and other Advancement-related materials and special projects as needed.<br>
<br>
Job responsibilities include, but are not limited to:</div><ul>
<li>Write original, engaging, and compelling copy for:<ul>
<li>Principal, individual giving, and corporate stewardship reports;</li>
<li>Proposals for the principal and individual giving teams;</li>
<li>Templated and custom acknowledgment letters used for principal, individual, corporate, and other gifts;</li>
<li>Other Advancement-related communications, as needed.</li>
<p></p>
</ul></li><li>Outreach and Content Synthesis:<ul>
<li>Gather relevant information from colleagues across the Museum to inform the preparation of written Advancement and Corporate Relations materials.</li>
<li>Proactively identify and ask questions needed to address gaps or inaccuracies and produce a clear, comprehensive, and accurate written product.</li>
<li>Foster cross-departmental relationships, as well as thoughtfully prepare and refine outreach to colleagues.</li>
</ul></li><li>Project Support:<ul><li>
Support the work of the Donor Relations team&mdash;assist with research to inform reports or proposals, prepare enclosures for reports or proposals, provide proofreading and copyediting support, and assist with other special projects as needed.</li></ul>
</li><li>Occasionally staff off-hours onsite events.</li>
</ul><div>
<br>
The expected salary range for the Coordinator, Donor Relations is $50,000/annual &ndash; $57,000/annual. This position is overtime-eligible and the AMNH offers an extensive benefits package designed to meet the needs of our dedicated and diverse community.<br>
<br>
Pay will be determined based on several factors. The hiring range for the position at commencement is based on the type of work and the scope of responsibilities. The salary and placement offered is based on a number of individualized factors, including, but not limited to, skills, knowledge, training, education, credentials, areas of specialization and depth and scope of experience.</div></div>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<ul><li>Bachelor&rsquo;s degree in Anthropology, History, English, liberal arts, or another relevant field.</li>
<li>Two years of professional experience.</li>
<li>Excellent writing, editing, and proofreading skills, including the ability to shift writing style to fit purpose, audience, voice, and tone.</li>
<li>Ability to describe complex information using clear, compelling, and original language, and present concise rationales for philanthropy.</li>
<li>Ability to critically examine information and ask probing questions.</li>
<li>Excellent organizational and time management skills, including the ability to meet deadlines, handle multiple priorities, take initiative, and shift focus quickly in a fast-paced and high-volume environment.</li>
<li>Ability to interpret, incorporate, and adapt to feedback.</li>
<li>Attention to detail and nuance.</li>
<li>Ability to work independently and as part of a team; flexible and adaptable.</li>
<li>Proficiency in Microsoft Office.</li>
</ul>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<ul><li>Experience with Raiser&rsquo;s Edge NXT or another similar database.</li></ul>
</div><br>
<div><div><b>Physical Demands</b></div>
<div><ul><li>Must be able to remain in a stationary position (sitting or standing) for prolonged periods.</li>
<li>Must be able to move about the Museum campus.</li></ul></div><br>
<p></p>
</div><br>
<div><div><b>Category</b></div> <div>Full-Time</div>
</div><br>
<div><div><b>Total Number of Scheduled Hours Per Pay Period</b></div> <div>70</div>
</div><br>
<div><div><b>Union Status</b></div> <div>Non-Union</div>
</div><br>
<div><div><b>FLSA</b></div> <div>Non-Exempt</div>
</div><br>
<div><div><b>Expected Salary Minimum</b></div> <div>$50,000/annual</div>
</div><br>
<div><div><b>Expected Salary Maximum</b></div> <div>$57,000/annual</div></div></div></div></div></div></div><p></p>

Coordinator, Donor Relations

Tishman Speyer

<div><div>Administrative Assistant</div><div></div><div>
Tishman Speyer creates vibrant destinations and dynamic environments that inspire innovation and connected communities. As a diversified developer, operator, and investment manager of top-tier real estate in 33 markets across the globe, our business choices are driven by the belief that real estate should unlock human potential. Tishman Speyer&rsquo;s diversified portfolio spans market rate and affordable residential communities, premier office properties and retail spaces, industrial facilities, and mixed-use campuses. We create state-of-the-art life science centers through our Breakthrough Properties joint venture, and foster innovation through our strategic proptech investments. By combining global perspective with local expertise, and a personalized approach, we are able to anticipate our customers&rsquo; evolving needs. We were the first real estate company to introduce asset-wide amenity services through our ZO platform, and the first traditional real estate company to create its own flexible space and coworking brand, Studio.</div><div>
Since our founding in 1978, Tishman Speyer has acquired, developed, and operated 522 properties, totaling 218 million square feet, with a combined value of over $129 billion (U.S.). Tishman Speyer currently has approximately $68 billion in assets under management, including iconic properties such as Rockefeller Center in New York City, The Springs in Shanghai, TaunusTurm in Frankfurt, and Mission Rock in San Francisco.</div><div></div><div>
Summary of the Position:</div><div>
The Receptionist / Administrative Assistant is a hybrid position that blends primary front desk coverage with administrative support for the 600 Fifth Avenue office, supporting Rainbow Room, Top of the Rock (TOR), Rock Center Venues (RCV), Rink Operations, and IT Operations.</div><div><br>
In addition, this role provides Executive Assistant (EA) support to (General Manager, Rainbow Room &amp; RCV) and (General Manager, Rock Integrated Hospitality). Representing approximately 5%&ndash;10% of the overall time allocation.</div><div></div><div>
The position ensures seamless front‑of‑house operations, comprehensive administrative support, and consistent employee‑engagement execution across multiple departments.</div><div></div><div>
Key Responsibilities:</div><div>
FRONT DESK &amp; RECEPTION</div><ul><li>
Serve as the primary receptionist for 600 Fifth Avenue, maintaining a professional, welcoming presence in a high‑volume open‑lobby environment.</li><li>
Manage guest, vendor, and delivery traffic while balancing administrative responsibilities.</li><li>
Ensure all guests, visitors, and interview candidates are welcomed, offered water/coffee, and directed to the appropriate team.</li></ul><div></div><div>
EXECUTIVE ASSISTANT SUPPORT (General Managers)</div><ul><li>
Schedule and manage appointments, calendars, and meetings</li><li>
Follow up on administrative tasks, including uploading invoices into Basware for approval.</li><li>
Coordinate walkthroughs, safety meetings, and operational meetings related to Rainbow Room and RCV.</li><li>
Manage meeting logistics, agendas, room setup, and follow‑ups.</li></ul><div></div><div>
OFFICE FACILITIES MANAGEMENT &ndash; 600 Fifth Avenue</div><ul><li>
Maintain inventory and ordering of all office supplies for the 600 Fifth Avenue office.</li><li>
Partner with TS Office Services to manage pantry items (coffee, snacks, dry goods) and budget alignment.</li><li>
Coordinate repairs of office equipment (microwaves, refrigerators, printers, copiers) in consultation with General Manager to ensure budget adherence.</li><li>
Work with TS Office Services and TS CS (Cleaning Services) to ensure office cleanliness and organization.</li><li>
Schedule quarterly deep cleanings and carpet shampooing for the office floor.</li><li>
Oversee care, replacement, and servicing of live plants in coordination with TS Gardening and TS Office Services.</li></ul><div></div><div>
ADMINISTRATIVE SUPPORT &ndash; RAINBOW ROOM</div><ul><li>
Provide direct administrative support to Rainbow Room leadership.</li><li>
Schedule interviews and coordinate candidate logistics.</li><li>
Order office supplies and maintain inventory for Rainbow Room teams.</li></ul><div></div><div>
EMPLOYEE ENGAGEMENT &amp; RECOGNITION &ndash; RAINBOW ROOM</div><ul><li>
Oversee and maintain the annual employee recognition and engagement calendar.</li><li>
Coordinate birthday celebrations, flyers, tracking, and logistics.</li><li>
Organize departmental celebrations, recognition moments, and team events.</li><li>
Manage service awards and tenure recognition processes.</li><li>
Support planning for the annual holiday party.</li><li>
Manage gift card ordering, tracking, and distribution for recognition programs.</li><li>
Coordinate team lunches and catering orders.</li><li>
Create and distribute employee announcements.</li><li>
Maintain employee bulletin boards.</li><li>
Track recognition‑related expenses and submit purchase requests.</li><li>
Obtain vendor quotes for engagement and recognition initiatives.</li></ul><div></div><div>
CROSS‑DEPARTMENTAL SUPPORT</div><div>
IT OPERATIONS</div><ul><li>
Provide administrative support to IT Operations.</li><li>
Support Building Technology initiatives by coordinating logistics, tracking progress, and reporting on portfolio‑wide projects.</li></ul><div>
ROCK CENTER VENUES (RCV)</div><ul><li>
Provide administrative and EA‑related support in coordination with leadership.</li></ul><div></div><div>
TOP OF THE ROCK (TOR)</div><ul><li>
Assist with administrative tasks and departmental coordination.</li></ul><div>
RINK OPERATIONS</div><ul><li>
Provide administrative support for seasonal or ongoing rink operations needs.</li></ul><div></div><div>
General Support Across Departments</div><ul><li>
Provide scheduling assistance to Rink, IT, GMS, and other leadership as needed.</li><li>
Ensure guests and internal visitors are welcomed and supported with facility access and refreshments.</li></ul><div>
FACILITIES &amp; R&amp;M / CAPEX COORDINATION</div><ul><li>
Work closely with FOH Coordinator to schedule R&amp;M and CAPEX vendors with TS Client Services.</li><li>
Ensure all related appointments are communicated to leadership and properly tracked.</li></ul><div></div><div>
Skills &amp; Qualifications:</div><ul><li>
Minimum 2 years of administrative or reception experience.</li><li>
Excellent organizational, multitasking, and customer service skills.</li><li>
Strong verbal and written communication abilities.</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>
High attention to detail, confidentiality, and discretion.</li><li>
Bilingual (Spanish) preferred.</li></ul><div></div><div>
The base compensation range for this role is $70,000- $75,000. This role is also eligible for a discretionary annual bonus, as well as access to our comprehensive medical, dental, and vision insurance, life and disability insurance, 401(k) plan (with matching contributions), wellness benefits and all other benefits afforded to full-time Tishman Speyer employees.</div><div></div><div>
This base range reflects a number of factors including, but not limited to, relevant experience, skill sets, and/or licensure required of an individual in this particular role. The base range is also specific to members of Tishman Speyer&rsquo;s New York team, as we&rsquo;ve considered factors specific to this geography.</div><div></div><div>
Tishman Speyer is deeply committed to creating and maintaining a diverse workforce which promotes different views and perspectives. We expect our leaders and employees alike to champion diversity and inclusion practices. Tishman Speyer has several employee affinity and interest groups that provide employees opportunities to develop professional relationships across the business and identify opportunities for development and advancement.</div><div>
We are proud to be an Equal Opportunity Employer and treat all applicants for employment equally based upon job-related qualifications and without regards to race, color, age, sex, sexual orientation, gender identity, gender expression, marital status, military or veteran status, national origin, disability, religion, or any other characteristics protected by law.</div><div></div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><br>
</div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><div></div><div><i>
Tishman Speyer is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, national origin, sexual orientation, gender identity or expression, disability, protected veteran status or military status, or any other category protected under applicable law. Tishman Speyer is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.</i></div><div></div><div><div><div><div><div><div><div><div><div><div><i><br>
</i></div></div></div></div></div></div></div></div></div></div><div></div><div><i>
Disability Assistance</i><i> - Tishman Speyer is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company&rsquo;s career webpage as a result of your disability. You may request reasonable accommodations by sending an email to </i><i>RecruitingAccommodations@tishmanspeyer.com</i></div></div>

Administrative Assistant

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