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administrative manager fpa access center

Mount Sinai Health System

<div><b>Description</b><p>
The Administrative Manager oversees the administrative, operational and financial activities of a department or medical care unit, typically with oversight of 1-2 areas. Ensures the successful coordination and delivery of the day-to-day operations including staffing and administration of policies and procedures.</p><b><br>
Responsibilities</b><p>
1. Establishes major schedules, task assignments and allocation of manpower, space and equipment to ensure conformance with departmental goals and objectives.</p>
<p>
2. Administers departmental contracts and grants in accordance with MSMC policies and sponsors requirements regarding the maintenance of records, reports, controls and conditions governing expenditure of funds.</p>
<p>
3. Recommends changes in operational policies and procedures to ensure compliance with the organizations guidelines. Ensures activities are in compliance with federal, state and local regulations and/or guidelines.</p>
<p>
4. Assists in the determination of fiscal requirements and prepare budgetary recommendations; monitors, verifies and reconciles expenditure of budgeted funds.</p>
<p>
5. Ensures the adherence to budget parameters.</p>
<p>
6. Maintains liaison with all levels of administration, faculty and/or outside organizations to coordinate operational activities, to accomplish directives and to facilitate the resolution of problems.</p>
<p>
7. Prepares operational and financial reports and analyses. Setting forth progress, adverse trends and appropriate recommendations or conclusions.</p>
<p>
8. May serve as the departments liaison with administrative and professional staff regarding MSMC policies and procedures, personnel administration, grant administration and budgetary preparation and control.</p>
<p>
9. Interprets and administers personnel policies such as hiring, performance appraisals, training, disciplining and salary recommendations. Ensures compliance with federal, state and local regulations regarding equal pay and equal employment.</p>
<p>
10. Assists in the planning of short and long-range goals for the department, unit or division. Prepares and evaluates proposals to implement new programs and expand existing ones.</p>
<p>
11. Assists in the implementation of quality assurance programs and monitoring activities to meet standards and regulations of accrediting agencies such as JCAHO, CARF and New York State and City Department of Health<b>.</b></p><p></p><b><br>
Qualifications</b><ul>
<li>Bachelors degree in business related field preferred, or equivalent combination of education and applicable work experience (some in a supervisory preferred).</li>
<li>4+ years of related business experience with competency in applying general personnel practices, accounting and budgeting principles and coordination of one or more major administrative functions.</li>
</ul><br>
<b>Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p>
<p><b>
About the Mount Sinai Health System:</b></p>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p>
<p><b>
Equal Opportunity Employer</b></p>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><p><b><br>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $67530.77 - $104000 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Administrative Manager-FPA Access Center

<div><b>Description</b><p>
Greets and establishes first contact with patients. Confirms and updates patient demographics and verifies insurance as necessary to ensure that patients have appropriate insurance for physician they are seeing. Responsibilities may include provides secretarial and clinical support to Physicians &amp; Surgeons in a faculty practice setting.</p>
<ul><li>This position will require consistent rotation in various Faculty Practices; flexibility is a must.</li></ul>
<p>
Must be able to adapt quickly to a growing and changing environment.</p><b><br>
Responsibilities</b><p>
1. Greet patients either in person or via telephone, enter and update their insurance/demographics in the practice management system.</p>
<p>
2. Verifies patients insurance coverage prior to patients appointment and advised patient of any insurance referrals or authorizations needed. Prior to patients arrival or at minimum at time of arrival before visit.</p>
<p>
3. Communicate with appropriate staff regarding patients arrival, and ensure that patients medical record is available for physician.</p>
<p>
4. Process/update HIPAA-related paperwork and other institutional forms as necessary.</p>
<p>
5. Collect or retrieve referrals or insurance authorizations for procedures and tests ordered by attending physician.</p>
<p>
6. Review status of waiting room on a routine basis and ensure that patients are kept advised of wait times.</p>
<p>
7. May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician for the review and approval by the ordering physician.</p>
<p>
8. Ensures that patient has paid co-pay or collects co-pay under direction of billing staff, providing patient with receipt following established cash-control processes.</p>
<p>
9. May schedule surgeries/procedures or work in conjunction with Surgical Coordinator verifying times with patients; preparing charts, pre-admissions and consent forms as necessary.</p>
<p>
10. May schedule patient for follow-up appointment as needed. Provide patient with guidelines for requesting medical records, if necessary.</p>
<p>
11. May perform simple charge entry tasks <b>or</b> enter payments collected from patients and prepare Cashiers deposit. <i>Note: duties are mutually exclusive and may not be performed by the same employee.</i></p>
<p>
12. Answer phones for practice and schedule appointments, Take detailed clinical phone messages for physician or advanced allied healthcare provider.</p>
<p>
13. Follow all HIPAA and any other governmental or state agency requirements regarding the appropriate handling of PHI documents.</p>
<p>
14. May initiate reminder phones calls for next day appointments. Help direct patient flow during practice hours.</p>
<p>
15. Performs other related duties</p><b><br>
Qualifications</b><ul>
<li>High School graduate/GED.</li>
<li>Must have a <b>minimum 6 weeks</b> training on-site which will be provided by FPA practice.</li>
<li>Prefer experience in a medical office setting, utilizing a computer system for physician scheduling.</li>
</ul><br>
<b>Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p>
<p><b>
About the Mount Sinai Health System:</b></p>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p>
<p><b>
Equal Opportunity Employer</b></p>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><p><b><br>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $17 - $25.5708 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

FPA Support-Patient Coordinator-FPA Operations

Fox Corporation

<div>
 <strong>
  Overview Of The Company
  <br/>
  <br/>
 </strong>
 Fox Corporation
 <br/>
 <br/>
 Under the FOX banner, we produce and distribute content through some of the world&rsquo;s leading and most valued brands, including: FOX News Media, FOX Sports, FOX Entertainment, FOX Television Stations and Tubi Media Group. We empower a diverse range of creators to imagine and develop culturally significant content, while building an organization that thrives on creative ideas, operational expertise and strategic thinking.
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 FOX&rsquo;s Corporate Office is seeking an Administrative Assistant to provide day-to-day support across facilities, vendor management, and departmental projects. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 <br/>
 <br/>
 <strong>
  a Snapshot Of Your Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support to multiple executives, including calendar management and travel arrangements.
  </li>
  <li>
   Register visitors and vendors into building systems.
  </li>
  <li>
   Submit and track facilities work orders; liaise with building management.
  </li>
  <li>
   Coordinate guest office and conference room reservations.
  </li>
  <li>
   Organize colleague schedules for in-person and Zoom meetings.
  </li>
  <li>
   Submit ID badge access requests through the Security ID office.
  </li>
  <li>
   Maintain departmental files in Box.
  </li>
  <li>
   Liaise with vendors (cleaners, painters, electricians, plumbers) for project updates.
  </li>
  <li>
   Assist with new vendor onboarding and submit invoices for payment.
  </li>
  <li>
   Finalize monthly Conference Center usage back-billing with Finance.
  </li>
  <li>
   Distribute weekly food and beverage outlet menus, process weekly Fitness Center reports.
  </li>
  <li>
   Support departmental projects and events
  </li>
  <li>
   Manage Seamless account and process monthly invoices.
  </li>
  <li>
   Track ongoing projects, ensuring follow-up on outstanding needs.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You Will Need
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree, preferred
  </li>
  <li>
   2+ years of administrative or office support experience.
  </li>
  <li>
   Strong organizational skills and ability to prioritize.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Proficiency with Microsoft Office Suite, Box, Zoom, and similar tools.
  </li>
  <li>
   Experience coordinating with vendors, facilities, or building management, a plus.
  </li>
  <li>
   Detail-oriented, proactive, and comfortable handling multiple projects.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.
  <br/>
  <br/>
 </em>
 Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $23.50-31.25 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.
</div>


Administrative Assistant

NYC Health + Hospitals

<div><div><div><h2 class="jobSectionHeader"><b>About NYC Health + Hospitals</b></h2><div><br>
<div><div>
</div><p>NYC Health + Hospitals/Jacobi is a 457-bed teaching hospital affiliated with the Albert Einstein College of Medicine. The facility has earned numerous Center of Excellence designations, accreditation, and recognition for its renowned Level 1 Trauma Center, Burn Center, Surgical Intensive Care Unit, regional Stroke Center, Snakebite Treatment Center, Breast Health Center, Bariatric Surgery Center, and Cancer Service. The facility also offers the region&rsquo;s only multi-person hyperbaric chamber, allowing up to nine patients to dive together at one time. Jacobi&rsquo;s Ambulatory Care Pavilion is a stunning complement to its inpatient acute care, allowing staff to provide patients with high-quality service in a modern, state-of-the-art environment.</p><p>
At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.</p><br>
<p></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Duties &amp; Responsibilities</b></h2><div><br>
<div><div>
</div><p>Purpose of Position:</p><p>
The Assistant Chief of Hospital Police, under the direction of the Chief of Hospital Police, provides assistance in the direction and oversight of all Hospital Police Department functions, initiatives, and activities across the health care setting(s). The Assistant Chief of Hospital Police plans, manages, and continuously evaluates the security operations of a facility to effectively direct the daily operations of the Hospital Police Department. Partners with the Chief of Hospital Police to promote, implement, and direct a culture of safety, and to formulate and institute effective strategies and policies that focus on high-quality results, ensuring optimal utilization of resources.</p><p>
Essential Duties and Responsibilities:</p><p>
1. Participates in the development, implementation, evaluation and enforcement of security programs, policies, and guidelines across the health care setting to ensure the safety of all individuals and property on NYC Health + Hospitals premises.</p><p>
2. Assists in leading and directing the overall day-to-day operation of the department&rsquo;s programs and initiatives. Facilitates process-improvement initiatives and monitors the impact of security on the health care setting.</p><p>
3. Assists the Chief of Hospital Police in collaborating with Central Office Emergency Management and facility emergency manager(s) to ensure appropriate mitigation, preparedness, response and/or recovery efforts with regard to emergency management activities.</p><p>
4. Establishes program and service goals and priorities ensuring compliance with all required protocols and regulations and identifies potential problems affecting the health care setting, making recommendations for workable and cost-effective solutions.</p><p>
5. Assists in oversight of investigations involving criminal activities, complaints, and other security incidents at the facility and liaises with facility managers, law enforcement, first responders, and other emergency management partners in response to incidents.</p><p>
6. Assists in the collection and review of security data and makes recommendations for methods of prevention and enforcement. May participate in special studies, conduct research to identify and analyze trends and/or produce reports on findings of studies.</p><p>
7. Monitors incidents involving patient and public safety, ensuring Peace Officers comply with and enforce New York State Penal Law, local New York City Municipal Codes, and other laws. Maintains necessary documentation and promptly reports incidents, as required, to appropriate local, state, and federal law enforcement, public health and regulatory agencies.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2><div><br>
<div><div>
</div><p>1. New York State residency (for the duration of employment); and<br>
2. Completion of the NYC Health + Hospitals Assistant Chief of Hospital Police training within six (6) months of appointment; and<br>
3. Possession of a valid New York State motor vehicle driver&rsquo;s license (Note: This license must be maintained for the duration of employment); and<br>
4. Bachelor&rsquo;s degree from an accredited college or university in Criminal Justice, Security Management, Security Administration, or related discipline, and three (3) years of full-time, paid work experience in law enforcement or a security&ndash;related position, one (1) year of which must have been in a responsible administrative, managerial or supervisory capacity; or<br>
5. A satisfactory equivalent combination of education and experience, where one (1) year of full-time, paid work experience in law enforcement or security in a responsible administrative, managerial or supervisory capacity equates to 30 college credits. However, all candidates must have a minimum of one (1) year of experience in law enforcement or security in a responsible, administrative, managerial or supervisory capacity; a high school diploma; New York State residency; and a valid New York State motor vehicle driver&rsquo;s license. In addition, the NYC Health + Hospitals Assistant Chief of Hospital Police training must be completed within six (6) months of appointment.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Benefits</b></h2><div><br>
<div><div>
</div><p>NYC Health and Hospitals offers a competitive benefits package that includes:</p><ul><li>
Comprehensive Health Benefits for employees hired to work 20+ hrs. per week</li><li>
Retirement Savings and Pension Plans</li><li>
Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts</li><li>
Loan Forgiveness Programs for eligible employees</li><li>
College tuition discounts and professional development opportunities</li><li>
College Savings Program</li><li>
Union Benefits for eligible titles</li><li>
Multiple employee discounts programs</li><li>
Commuter Benefits Programs</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>How To Apply</b></h2><div><br>
<div><div>
</div><p>If you wish to apply for this position, please apply online by clicking the &quot;Apply for Job&quot; button.</p></div></div></div></div></div>

Assist Chief of Hosp Police

MILBANK LLP

<div>Overview:
<p>
Reporting to the Legal Administrative Support Manager, the Legal Team Assistant will provide client service-related duties as part of an integrated legal support team encompassing a broad range of support tasks. Legal Team Assistants are expected to have a demonstrated positive and proactive customer service approach to support and work effectively as a member of a broader team. They must coordinate activities with their team as a collective group and work in conjunction with other teams and/or the Coordinators/Manager. The volume and type of requests handled by any team member is determined by the variable workflows of the practice areas. The Legal Team Assistant will work effectively within the legal support team structure as a collaborative team member, including sharing duties and assisting other support teams on other floors as needed. In general, Legal Team Assistants will consistently contribute in a positive manner to the overall success of the team. <b>Please note this position will be on-site four days a week at 55HY in NYC.</b></p>
Responsibilities:
<ul><li>In collaboration with assigned team, provide and coordinate legal administrative support for attorneys and clients. Review, track and complete incoming requests. If a request should be directed to other resources/departments, then coordinate accordingly while maintaining overall ownership of the request (ensure request is routed to the appropriate team or department in a timely and clear manner; verify the quality of the work product and follow-up with the requestor). Proactively anticipate business needs of attorneys; plan ahead and meet deadlines. Partner effectively with Legal Assistants, WP, Mailroom, Copy Center, IT, Finance, Travel and other department.</li><li>
Prepare and edit documents and spreadsheets. Prepare revisions and blackline documents. Generate and update Tables of Authorities/Table of Contents using Best Authority; prepare Pleading Backs. Prepare pro-bono audit letter responses. Assist in the preparation of presentation materials for prospective clients using templates and tools. Proofread documents and check for appropriate formatting, spelling and grammar. Coordinate lengthy and complex document preparation with Word Processing as needed. Prepare documents for filings and notarize documents as needed.</li><li>
Conduct competitive intelligence research as needed. Use designated machine learning applications to review selected outcomes, determine whether selected language is relevant, extract / correct results, and update application searching parameters to refine output as needed. Provide general database support and data entry / flagging including linking information to Business Development and other databases.</li><li>
Organize and maintain complex electronic files, including the use of multiple electronic tools/databases, for the practice and individual attorneys. Code and file case/matter documents and emails within NetDocuments. Comply with client-specific security requirements, work with IT security set and maintain legal team security access. Maintain paper and electronic files in compliance with Firm policies. Work with the Records Department to create, maintain and archive client files and indexes. Mark case or matter-related documents as needed with filing instructions to ensure proper archiving. Perform routine filing and retrieve files as needed.</li><li>
Validate and process vendor invoices in a timely manner. Prepare and process expense reimbursement and disbursement requests. Prepare New Business Intake forms and on-going updates that includes verification, compliance, routing and maintenance of Outside Counsel Guidelines, Engagement Letters, pricing / discount levels and marketing data. Assist in the preparation of client bills with the Billing Department.</li><li>
Manage, maintain and update attorney calendars and contacts, including meetings, appointments, due dates and client-related activities; arrange for conference rooms and catering for attorney/client meetings, update new and existing contacts. Coordinate specific court dates with the Managing Attorney's Office as needed. Link Calendar entries to appropriate records in Business Development database. Maintain attorney client contacts in Customer Records Management system.</li><li>
Provide additional general administrative support. Review, route and prioritize incoming and outgoing correspondence (hard copy and electronic). Arrange for specialized mail or messenger services as required; ensure that all attachments, exhibits and enclosures are included. Coordinate activities with mailroom and messenger personnel as needed. Prepare and process new case memoranda. Receive and screen phone calls and take messages. Receive and direct clients and visitors. Coordinate travel arrangements, prepare itineraries and prepare travel expense reports. Maintain and update contact names and addresses in the contact database.</li><li>
Other responsibilities/duties as they may be assigned from time to time.</li></ul><div><b>
 The anticipated base salary range offered for this role will be between $60,000 to $75,000 and represents the firm&rsquo;s good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors, including but not limited to the candidate&rsquo;s relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm.</b></div>
Qualifications:
<ul><li>A High School degree required; a college degree preferred.</li><li>
2 - 5+ years&rsquo; administrative/clerical support experience.</li><li>
Administrative support experience in a professional services environment required.</li><li>
Experience working effectively in changing team environments and demonstrated ability to work collaboratively, including having shared responsibilities to achieve single objectives.</li><li>
Experience with effective workload balancing to accomplish multiple tasks, including working cross-functionally with other teams and/or resources.</li><li>
Strong client service orientation.</li><li>
Effective and proactive team player; strong inter-personal skills.</li><li>
Strong written and oral communication skills.</li><li>
Strong grammatical and proofreading skills.</li><li>
Strong attention to detail.</li><li>
Strong organizational skills and ability to prioritize.</li><li>
Ability to meet deadlines and work well under pressure.</li><li>
Ability to think critically and analytically; exhibit sound judgment.</li><li>
Ability to handle privileged, confidential and sensitive information in an appropriate, professional manner.</li><li>
Strong computer/general database skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.</li><li>
Strong internet research skills.</li><li>
Ability and willingness to learn new technology and software platforms.</li><li>
Flexible and available to work overtime as needed (includes evenings and weekends).</li><li>
Available to report to work on the regularly scheduled days and at the scheduled hour.</li></ul></div>

Legal Team Assistant

Tri-State Psychotherapy Group

<p><b>Job Summary</b></p><p>Tri-State Psychotherapy Group is seeking a highly organized and responsive Part-Time Clinical Operations Manager to support the day-to-day operations of our growing multi-state mental health practice. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem solving, and is comfortable communicating with both clients and clinicians. The Clinical Operations Manager will help ensure smooth administrative and operational processes across the practice, assist with staff onboarding, and support marketing and outreach efforts. Mental health billing knowledge and familiarity with clinical terminology are a plus, but no degree is required.</p><p><b>Responsibilities</b></p><p>Oversee day-to-day administrative operations of the practice to ensure smooth workflow and strong client experience</p><p>Respond promptly to client inquiries regarding scheduling, services, and general practice information</p><p>Manage and review staff timesheets to ensure accuracy and timely submission</p><p>Assist with staff onboarding and support new team members as they integrate into the practice</p><p>Help oversee general practice functions and ensure operational systems are running smoothly</p><p>Support coordination of clinician schedules and operational logistics</p><p>Assist with basic mental health billing processes and communication with billing staff when needed</p><p>Maintain organized records and documentation related to clinical operations</p><p>Assist with marketing and outreach initiatives to support practice growth</p><p>Coordinate with clinicians and administrative staff to ensure efficient communication and workflow</p><p>Identify operational improvements that enhance efficiency and client experience</p><p><b>Qualifications</b></p><p>Strong organizational skills and attention to detail</p><p>Excellent written and verbal communication skills</p><p>Highly responsive and able to manage client inquiries in a professional and timely manner</p><p>Comfort working remotely and managing multiple responsibilities independently</p><p>Familiarity with mental health billing, insurance processes, or clinical terminology is a plus</p><p>Experience in administrative, healthcare, or practice management roles preferred</p><p>Must have reliable WiFi and access to a computer</p><p>Ability to adapt quickly and manage tasks in a fast-paced environment</p><p>No degree required</p><p>Join a collaborative and mission-driven mental health practice dedicated to providing high-quality care to individuals, couples, and families across New York, Massachusetts, and Connecticut. This role offers an opportunity to play an important part in supporting both clinicians and clients while helping our practice continue to grow.</p><p>Job Type: Part-time</p><p>Pay: $30.00 per hour</p><p>Expected hours: 5 &ndash; 10 per week</p><p>Work Location: Remote</p>

Clinical Operations Manager- Part-Time

WSP in the U.S.

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  Job Description
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 This Opportunity
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 WSP is currently initiating a search for an Administrative Assistant for our Long Island City, NY office. Be involved in projects with our Mobility Operations Team and be a part of a growing organization that meets our client&rsquo;s objectives and solves their challenges.
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 Your Impact
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   Assist the NYSDOT Project Manager in administering the Joint Transportation Management Center (JTMC) contracts, preparing annual budgets; financial record keeping
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   Assist Operations Manager in answering telephones, be point of contact for visitors, complete filing reports, perform general office responsibilities
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   Perform various administrative tasks supporting the 24/7 JTMC traffic operations
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   Manage recordkeeping for call contract-related correspondence and communications
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   Utilize a variety of software packages such as Excel, word processing, spreadsheets, graphics, and electronic mail to complete assignments as dictated by JTMC Manager
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   Develop memoranda, engineering style reports and graphics products per project requirements.
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   Review outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy, program information and conformance to instructions. Ensure appropriate background material is attached
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   Answer the telephone, respond to questions concerning policy or procedures and refer calls to appropriate staff member for specific information
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   Manage consumable inventory &ndash; office supplies, paper products, other miscellaneous items
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   Manage calendars and conference room schedule for multiagency facility
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   Take meeting minutes to compile for distribution to meeting attendees
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   Set appointments/meeting invitations at the direction of JTMC Manager
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   Organize files and paperwork flow
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   Perform other miscellaneous tasks at the direction of the JTMC Manager
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   Recommend changes or modifications in the office, implement, or suggest new or revised procedures
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 Who You Are
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  Required Qualifications
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   Associate degree
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   0-2 years of full-time employment with administrative work, AND
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   Experience with business office procedures
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   Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP&rsquo;s Code of Conduct and related policies and procedures.
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   Perform additional responsibilities as required by business needs.
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 All candidates must successfully pass a NYSP Criminal History Background Check.
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 WSP Benefits:
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 WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee&rsquo;s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
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 Expected Salary: $37,800 - $68,100
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 WSP USA is providing the compensation range that the company in good faith believes it might pay and/or offer for this position within the state of Colorado, based on the successful applicant&rsquo;s education, experience, knowledge, skills, and abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant&rsquo;s sex or other status protected by local, state, and/or federal law.
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  About WSP
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 <strong>
  ABOUT US
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 WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
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 www.wsp.com
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 WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee&rsquo;s career.
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 At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
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 WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
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 The selected candidate must be authorized to work in the United States.
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  NOTICE TO THIRD PARTY AGENCIES:
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 WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation &ndash; no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
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