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assistant project manager

Consigli Construction Co., Inc.

<div>
 
 Employment Type:
 
 Full-Time
 
 
 
 FSLA:
 
 Salary/Exempt
 
 
 
 Salary Range:
 
 $90,000.00 - $117,000.00
 
 
 
 Division:
 
 Project Management
 
 
 
 Department:
 
 Project Management
 
 
 
 Reports to:
 
 Project Manager
 
 
 
 Supervisory Duties:
 
 Yes
 
 
 The Assistant Project Manager (APM) will serve as a vital team member while assisting the Senior Project Manager and/or Project Manager on all aspects of a project. APM's will be expected to take on central roles for the oversight of the Project Engineer with a specific focus on document control (RFIs, submittals, material delivery, etc.), subcontractor coordination, design team communication, project reporting and overall representation of Consigli throughout the entirety of the project.
 
 
 
 Responsibilities / Essential Functions
 
 
 
 <ul>
 <li>
 Serve as a main point of contact for communication with Owners, OPMs and Design Teams members.
 </li>
 <li>
 Coordinate and provide input during weekly meetings with subcontractors, design teams, and owner representatives to resolve field conflicts and drive resolution.
 </li>
 <li>
 Support project cost and change management process: prepare reports for review with other team members and present at both Owner and internal meetings.
 </li>
 <li>
 Assist in development of estimates and bid proposals for both lump sum and GMP projects.
 </li>
 <li>
 Oversight/Management of Project Engineer and associated responsibilities including document Control, RFIs, Submittals, Material Delivery Tracking and Meeting Minutes.
 </li>
 <li>
 Mentor: support, develop, and train supporting team members, including Project Engineers.
 </li>
 <li>
 Maintain close relations with subcontractors, including early notification of submittal &amp; material delivery schedule expectations.
 </li>
 <li>
 Monitor executed subcontracts and insurance certificates; verify contracts and insurance are in place prior to commencing work.
 </li>
 <li>
 Coordinate with Project Scheduler to update and distribute project master schedule with input from Superintendent and project team.
 </li>
 <li>
 Assist the project Superintendent and other team members in the resolution of all critical issues, RFI's, etc. with a focus on quality, cost and schedule; provide documentation as necessary.
 </li>
 <li>
 Take ownership of the closeout process: complete and implement project closeout checklist.
 </li>
 <li>
 Manage close-out documentation (as-builts, O&amp;Ms, warranties, test reports, etc.) for submission to Design Team and Owner.
 </li>
 <li>
 Manage financial closeout process with subcontractors and Owner.
 </li>
 <li>
 Punch List: Upload and distribute the punch list through Procore to subcontractors.
 </li>
 <li>
 Assist with coordinating work completion as required and maintain an accurate log of items to be completed.
 </li>
 <li>
 Observations and Field Reports: work with project team to conduct field walks as necessary and compile any corresponding documentation accordingly. Review Design Team field reports and work with required parties to resolve open items and drive to resolutions.
 </li>
 <li>
 Safety: perform regular safety walks with field and safety staff and record observations.
 
 
 </li>
 </ul>
 
 Key Skills
 
 
 
 <ul>
 <li>
 Strong communication skills.
 </li>
 <li>
 Ability to review, understand and support all change management processes.
 </li>
 <li>
 Strong initiative and problem-solving abilities.
 </li>
 <li>
 Ability to multi-task and self-prioritize.
 </li>
 <li>
 Motivated and driven.
 </li>
 <li>
 Ability to work in a team environment with a primary focus on collaboration.
 </li>
 <li>
 Excellent written and verbal presentation skills
 
 
 </li>
 </ul>
 
 Required Experience
 
 
 
 <ul>
 <li>
 A bachelor's degree in engineering, Construction Management or Architecture preferred.
 </li>
 <li>
 3 - 5 years' experience within the construction industry in project management or similar role.
 </li>
 <li>
 OSHA 10 and OSHA-30 preferred.
 </li>
 <li>
 Additional proficiencies may include cost management software (Timberline, Sage preferred), scheduling software (Primavera P6 preferred) and construction management software (Procore preferred)
 </li>
 </ul>
</div>

Assistant Project Manager

<div>
 
 Employment Type
 
 : Full-Time
 
 
 
 FSLA:
 
 Salary/Exempt
 
 
 
 Division:
 
 Field Operations
 
 
 
 Department:
 
 Field Operations
 
 
 
 Reports to:
 
 Superintendent &amp; General Superintendent
 
 
 
 Supervisory Duties:
 
 Yes
 
 
 
 Salary Range:
 
 $77,000 - $100,000
 
 
 Reporting directly to the Superintendent and General Superintendent, the Assistant Superintendent will help with daily on-site management of construction activities on the project site.
 
 
 
 Responsibilities / Essential Functions
 
 
 
 <ul>
 <li>
 Help administer project safety program to maintain a safe and healthy work environment
 </li>
 <li>
 Provides technical assistance on the project, interprets contract drawings and submittals
 </li>
 <li>
 Manage select self-perform operations and subcontractor operations including safety, budget, schedule, and quality.
 </li>
 <li>
 Assist Superintendent and Project Manager with daily and weekly tasks including daily reports, daily safety walks, weekly quantity reports, and weekly schedule updates.
 </li>
 <li>
 Understand the project schedule and the critical path
 </li>
 <li>
 Review and provide content for the short-term plan
 </li>
 <li>
 Participate in the quality program including attending meetings, performing inspections, and verifying materials.
 </li>
 <li>
 Interface with client representatives, A-E representatives, other contractors, and various building officials in a professional manner when required
 </li>
 <li>
 Participate in business development. Create Raving Fans on current projects. Utilize contacts to initiate leads for future projects
 </li>
 <li>
 Participate in monthly superintendent's meetings, quarterly safety meetings, and periodic training sessions
 </li>
 <li>
 Develop skills required to become a Superintendent and manage and control all aspects of a construction project
 
 
 </li>
 </ul>
 
 Key Skills
 
 
 
 <ul>
 <li>
 Self-starter with ability to set goals and tasks with strong leadership skills
 </li>
 <li>
 Strong communication skills
 </li>
 <li>
 Strong initiative and problem-solving abilities
 </li>
 <li>
 Motivated and driven
 
 
 </li>
 </ul>
 
 Required Experience
 
 
 
 <ul>
 <li>
 Bachelor's degree required, preferred in Construction Management/Civil Engineering.
 </li>
 <li>
 0-5 years of experience in the construction field or related field in a similar role.
 </li>
 <li>
 Understands building plans and specifications.
 </li>
 <li>
 Knowledge of safety standards and enforcement.
 </li>
 <li>
 OSHA 30 Required.
 </li>
 </ul>
</div>

Assistant Superintendent

Gainor Staffing

<div>
 
 A prominent investment firm is seeking a resourceful and detail-oriented
 
 Executive Assistant
 
 to support its Human Resources team. Known for its entrepreneurial mindset and ambitious growth strategy, the company fosters a culture of agility, accountability, and continuous improvement. The role offers a front-row seat to strategic HR initiatives in a collaborative, fast-moving workplace with global impact.
 
 
 
 
 
 
 Who You Are
 
 
 <ul>
 <li>
 A highly organized Executive Assistant with a bachelor&rsquo;s degree and 7&ndash;10 years of experience, ideally in finance or a corporate setting
 </li>
 <li>
 Skilled in managing complex calendars, coordinating across time zones, and supporting senior leaders with varied styles
 </li>
 <li>
 Advanced in Microsoft PowerPoint and Excel, with experience creating polished materials for executive audiences
 </li>
 <li>
 Strong project manager who can prioritize, track progress, and drive initiatives independently
 </li>
 <li>
 Discreet, adaptable, and effective in fast-paced, high-stakes environments
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Provide direct administrative support to three senior HR leaders
 </li>
 <li>
 Manage complex scheduling, internal communications, and recurring leadership touchpoints
 </li>
 <li>
 Prepare high-quality decks, reports, and materials for internal use
 </li>
 <li>
 Coordinate training sessions, onboarding schedules, and recruiting logistics
 </li>
 <li>
 Track and execute on firm-wide people initiatives and cross-functional HR projects
 </li>
 <li>
 Organize logistics for internal programs and events
 </li>
 </ul>
 
 
 
 
 
 What Success Looks Like
 
 
 <ul>
 <li>
 Executives receive seamless, proactive support across scheduling, communication, and execution
 </li>
 <li>
 Materials are consistently accurate, professional, and delivered on time
 </li>
 <li>
 Projects and programs run smoothly, with clear timelines and measurable progress
 </li>
 <li>
 You consistently stay ahead of needs, solve problems quickly, and bring structure to shifting priorities
 </li>
 </ul>
 
 
 
 
 
 Salary Range:
 
 $130,000 &ndash; 140,000 annually, based on experience
 
 
 
 
 
 
 Location:
 
 New York, NY &ndash; On site
 
 
 
 
 
 
 
 
 Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
 
</div>

Executive Assistant to HR Team

New York University

<div><div><div><div>New York University: NYU - NY: Silver School of Social Work: Office of Research
</div></div></div><div><div><h3 class="jobSectionHeader">Location
</h3><div>New York, NY
</div></div><div><h3 class="jobSectionHeader">Open Date
</h3><div>Oct 07, 2025
</div></div></div><div><div><h3 class="jobSectionHeader">Description
</h3><div><div>NYU Silver School of Social Work

Job Opportunity: Research Assistant

Location: 1 Washington Square North, NY, NY 10003

Part-Time: 10 hours/week; Hybrid

Expected Starting Date: ASAP

Contact: si880@nyu.edu

Compensation: $30/hour 


Dr. Sireen Irsheid at the NYU Silver School of Social Work is seeking a Data Science Research Assistant (master&rsquo;s or PhD level) with strong existing skills in quantitative data analysis and experience working with large datasets to support ongoing projects focused on equity in education and disrupting school pushout.

Job Description

The intern will work on the Disrupting School Pushout project, which examines how systemic factors contribute to school pushout in New York City. The project connects data on neighborhood-level opportunity structures and school resource allocation with information about students&rsquo; academic and mental health outcomes.

Job responsibilities include:
<ul>
<li>Conducting descriptive and advanced statistical analyses (including multilevel modeling) on extant and merged datasets using SAS and Stata.</li>
<li>Working with large datasets, including merging files into the data archive.</li>
<li>Creating clear data visualizations to communicate results (including GIS maps).</li>
<li>Assisting with the preparation of manuscripts, presentations, and reports based on study findings.</li>
<li>Supporting the project coordinator on the qualitative portion of the study (e.g., data organization, coding support, or integration of qualitative and quantitative findings).</li>
<li>Collaborating with Dr. Irsheid and team members to support both quantitative and qualitative aspects of the project.</li>
</ul></div></div></div></div><div><div><h3 class="jobSectionHeader">Qualifications
</h3><div><div>Required Skills and Qualifications
<ul>
<li>Proficiency in SAS and Stata.</li>
<li>Demonstrated experience with quantitative data analysis, including multilevel modeling.</li>
<li>Proven ability to work with large datasets, including merging and managing complex files.</li>
<li>Experience with data visualization (graphs, GIS maps, figures).</li>
<li>Proficiency with GIS software and spatial data analysis is highly desirable.</li>
<li>Strong writing skills, including the ability to contribute to manuscripts and presentations.</li>
<li>Interest or experience in mixed-methods research and willingness to collaborate on qualitative aspects of the project.</li>
<li>High attention to detail and accuracy in coding, data management, and documentation.</li>
<li>Strong interest in issues of equity in education and school pushout</li>
</ul></div></div></div></div><div><div><h3 class="jobSectionHeader">Application Instructions
</h3><div><div>Please apply by submitting a resume and cover letter on Handshake or Interfolio.</div></div></div></div></div>

Research Assistant

Good Shepherd Services

<div>Job Summary: Works under the Contract Manager to prepare and monitor contract expenditure reporting. Assist in recognizing budget spending and need for modifications.
Reports to: Contract Manager
Location: Finance Department, 305 Seventh Ave., New York, NY 10001
Hours: 35 hours/week (temporary)
Salary: $27.55-$30.61/hr (temporary)
Major Duties:
<ul><li>Prepare monthly billing/expenditure reports</li>
<li>Prepare monthly variance analysis to ensure proper control of billing to budget</li>
<li>Assist in the preparation of annual budgets for agency government contracts</li>
<li>Work with Contract Manager to recognize and assist in the preparation of budget modifications as necessary</li>
<li>Work with Contract Manager to recognize and prepare journal vouchers as necessary</li>
<li>Enter budgets and modifications into accounting software and utilize the system to prepare billing/expenditure reports, as well as variance reports</li>
<li>Maintain detailed, organized file histories for each government contract</li>
<li>Support Program staff to properly manage contract spending and documentation</li>
<li>Work closely with other team members under supervision of Contract Manager, other finance staff, and other support departments to best support contract management</li>
<li>Perform other related duties as assigned by Contract Manager and Assistant Director &ndash; Contracts &amp; Budgets</li>
</ul>
Qualifications:
<ul><li>Bachelor&rsquo;s degree in accounting preferred or high school diploma with at least 2+ years relevant experience</li>
<li>At least 1&ndash;2 years experience with a Social Service Agency preferred</li>
<li>Excellent computer/technical skills, particularly Microsoft Excel</li>
<li>Ability to work independently and meet deadlines</li>
<li>Good verbal and written communication skills</li>
<li>Ability to work in a dynamic, fast-paced environment</li></ul></div>

Contract Analyst (Temporary)

SearchPointNY

<div>
 
 
 
 Actively
 
 
 seeking a
 
 Legal Practice Management Assistant
 
 for a
 
 
 HYBRID and Full-Time Position
 
 
 
 .
 
 This position is great for a candidate with strong project management, communication, and administrative skills. Role will support the Litigation Practice Group.
 
 
 -
 
 
 
 HOURS:
 
 Monday &ndash; Friday, 9:30 AM &ndash; 5:30 PM EST
 
 
 
 SCHEDULE | LOCATION: HYBRID
 
 | New York City
 
 
 
 PAY:
 
 $55 - $60K (Commensurate w/Overall Experience)
 
 
 
 BENEFITS HIGHLIGHTS:
 
 Health, Dental, Vision, 401K, etc.
 
 
 -
 
 
 
 IDEAL CANDIDATE REQUIREMENTS
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree
 
 REQUIRED
 
 </li>
 <li>
 0-1+ Years of Professional, Internship, or Working Experience
 
 PREFERRED
 
 </li>
 <li>
 Prior Law Firm Experience or Professional Services Experience
 
 PREFERRED
 
 </li>
 <li>
 Project Management experience is
 
 HELPFUL
 
 </li>
 <li>
 MS Office Suite Proficiency
 
 REQUIRED
 
 </li>
 </ul>
 
 -
 
 
 
 ROLE RESPONSIBILITIES
 
 
 <ul>
 <li>
 Assist with all aspects of the practice&rsquo;s experience database
 </li>
 <li>
 Assist with the creation and maintenance of the practice&rsquo;s knowledge management resources
 </li>
 <li>
 Assisting with practice updates
 </li>
 <li>
 Supporting practice group trainings for first year associates
 </li>
 <li>
 Bluebooking and cite checking practice resources.
 </li>
 </ul>
 
 -
 
 
 
 SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.
 
 
</div>

Legal Practice Management Assistant

Pillinger Miller Tarallo, LLP

Legal Assistant Job Description Summary and Objectives The Legal Assistant is responsible for providing assistance to attorneys as well as performing general clerical duties when needed. The legal assistant must have knowledge of litigation procedures and processes, have experience e-filing and creating table of authorities, have familiarity with State and Federal court procedures and rules, have typing and Dictaphone transcription skills, and possess a strong knowledge of preparation of various legal documentation and correspondence. The legal assistant must have note-taking skills and be able to use proper grammar and spelling as well as the ability to multi-task. The legal assistant will work in a team setting, often five to seven attorneys with secretarial and clerical duties depending on workload of assigned attorneys while reporting to the Legal Assistant Supervisor, and assisting other legal assistants as needed.Classification: Non-ExemptReports To: Legal Assistant SupervisorEssential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Preparing pleadings, motions, discovery demands, Affirmations in Opposition, answers, and other legal documents and correspondence 2. Providing dictation transcription through use of headphones and a foot pedal 3. E-filing and creating table of contents and table of authorities in Word 4. Assisting attorneys in maintaining compliance with required reporting 5. Clerical work (i.e. copying, scanning, emailing, faxing) and any other clerical work needed to fully support your assigned attorneys 6. Occasional administrative work (i.e. filing, sorting and delivering mail and office supplies, making service calls for office equipment) 7. Other tasks as assignedCompetencies 1. Have familiarity with State and Federal court procedures and rules 2. Possess strong typing, note-taking, and multi-tasking skills 3. Possess strong grammar and spelling ability 4. Have the ability to work in a team-based setting with other legal assistants supporting a group of attorneysWork EnvironmentThis job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, and printers. Additionally, the legal assistant will be required to transcribe digital dictation by way of headphones while using a foot pedal.Physical Demands This is largely a sedentary role, requiring use of typical office equipment such as a computer, printer, fax, copy machine, desk phone, headphones and foot pedal. Work is completed in a corporate office environment.Position Type and Expected Hours of Work This is a full-time position, and hours of work and days are Monday through Friday, 9 a.m. to 5 p.m. Some flexibility in hours is allowed due to extenuating circumstances. Occasional evening and weekend work may be required as job duties demand. This position is not a fully-remote position and cannot be completed in its entirety outside of the officeTravel Travel is generally only expected in this position for training purposes.Required Education and Experience 1. High school or equivalent education.2. 2-5 years of experience as a legal assistant.Preferred Education and Experience 1. Post high school courses in keyboard and computer techniques, basic office procedures, grammar, spelling, and writing, and transcription best practices. 2. Notary Public.3. Insurance Defense experience.Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Job Type: Full-time (with hybrid work schedule available)Salary Range$25 - $30 per hour &ndash; Commensurate with ExperiencePMT NY Office Location: New York, NYWe Offer a Competitive Benefit Packages to All of Our Employees, Including:&middot; Medical, Dental, and Vision Insurance&middot; Employee Assistance Program (EAP)&middot; Family Medical Leave (FMLA)&middot; Paid Family Leave (PFL)&middot; Domestic Partner Benefits (Same Sex)&middot; Short and Long-term Disability&middot; Firm-paid Life Insurance&middot; Employee Paid Accidental Death and Dismemberment insurance&middot; Voluntary Life Insurance&middot; Medical&middot; Dental&middot; Vision&middot; Pre-tax Parking and Transit Programs&middot; Pre-tax Medical and Dependent Care Flexible Spending Accounts (FSA, HRA)&middot; 401(k) Retirement Savings Plan&middot; 401(k) Match Program&middot; 12 Paid Holidays Per Year&middot; 3 Weeks of Vacation Per Year to Start&middot; PTO days, Bereavement and Jury Duty&middot; Commuter BenefitsPlease email your resume, office location you are applying for, salary, and other benefit requirements to the Human Resources Manager: Stephany Dawkins (pmtcareers@pmtlawfirm.com).About Us: Pillinger Miller Tarallo began in 2002 with a handful of lawyers representing insurance clients in New York and has grown into over 100 lawyers located throughout New York, Connecticut, New Jersey, and Pennsylvania. We have been able to achieve this successful growth by providing highly-experienced representation to our clients in all areas of civil litigation.Our primary objective is the swift, cost-effective resolution of cases with the most favorable outcome possible for our clients.Our Firm is AV rated by Martindale Hubbell, the highest rating achieved only by a select group of law firms nationwide after a rigorous screening process.Our attorneys have handled thousands of cases across numerous practice areas throughout the Northeast. Moreover, we are known as a &ldquo;go to&rdquo; trial firm since our attorneys have tried over 500 cases since the formation of the firm. Our approach to each and every case is to provide not only sound legal counsel, but also to ensure excellent client service. The foregoing principles have guided us over the years and have laid a foundation for our attorneys to build upon for the future.Job Type: Full-timePay: $25.00 - $30.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Free parking</li><li>Health insurance</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li><li>Work from home</li></ul>Application Question(s):<ul><li>Salary range</li></ul>Work Location: Hybrid remote in New York, NY 10016

Legal Assistant/Secretary

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