administrative secretary (executive secretary i)

administrative assistant

executive assistant

administrative secretary (executive secretary i) Jobs in Chicago

business operations assistant Jobs in Chicago

business operations assistant

executive administrative assistant Jobs in Chicago

executive administrative assistant

administrative office assistant

City of Chicago

<div>
 
 BID/JOB ANNOUNCEMENT
 
 
 
 
 AMINISTRATIVE ASSISTANT
 
 
 
 
 DEPARTMENT OF FAMILY AND SUPPORT SERVICES
 
 
 
 
 HUMAN SERVICES DIVISION
 
 
 
 
 Number of Positions:
 
 
 1
 
 
 
 
 (Additional Vacancies Possible Pending Budget Approval)
 
 
 
 
 Starting Annual Salary:
 
 
 $51,936
 
 
 
 
 This position is open to the public and all current City employees covered under the City&rsquo;s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) &ndash; BARGAINING UNIT 1, 3, 4 &amp; 5. Only employees in City job titles in this bargaining unit are eligible to bid.
 
 
 
 
 BID INSTRUCTIONS: Apply on the bid site:
 
 
 https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en
 
 
 AND
 
 
 
 <ul>
 <li>
 Check the box on your profile titled &ldquo;Currently employed by the City of Chicago&rdquo;
 </li>
 <li>
 Enter your employee ID (located on your pay stub labeled &lsquo;payee/employee number&rsquo;)
 </li>
 <li>
 Select your correct bargaining unit
 
 
 </li>
 </ul>
 
 FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
 
 
 
 
 Applications for this position will be accepted until 11:59pm CDT on
 
 
 08/11/2026
 
 
 
 Under general supervision, performs administrative, clerical, and/or secretarial duties for a City manager or supervises staff performing office assistant support functions, and performs related duties as required
 
 
 
 Essential Duties
 
 
 
 <ul>
 <li>
 Compiles documents and obtains data from various sources to prepare programmatic and administrative reports
 </li>
 <li>
 Oversees the filing, storage and maintenance of office and electronic filing systems and updates tracking logs and database
 </li>
 <li>
 Responds to requests for information of departmental records and processes requests in accordance with departmental policies and procedures
 </li>
 <li>
 Coordinates the ordering, storage and distribution of office supplies and/or coordinates equipment repair and maintenance
 </li>
 <li>
 Processes payment vouchers, travel and mileage reimbursement requests
 </li>
 <li>
 Maintains account records, verifies the posting of payments and collects payment for department programs
 </li>
 <li>
 Trains and instructs staff in office and clerical operations and departmental rules and policies
 </li>
 <li>
 Maintains petty cash records to track office expenditures
 
 
 </li>
 </ul>
 
 Additional Duties May Be Required For This Position.
 
 
 
 
 
 Location:
 
 
 Human Services Division
 
 
 845 W. Wilson
 
 
 
 
 Days:
 
 
 Monday - Friday
 
 
 
 
 Hours:
 
 
 9:00AM &ndash; 5:00PM
 
 
 
 THIS POSITION IS IN THE CAREER SERVICE
 
 
 
 <ul>
 <li>
 Two years of administrative, office assistant or secretarial experience; or an equivalent combination of education, training, and experience.
 </li>
 <li>
 Should the above criteria not be fulfilled, the following options are acceptable: A diploma or a certificate of completion form a vocational or business education program in Office Administration, plus one (1) years of administrative, office assistant or secretarial experience
 </li>
 <li>
 Graduation from an accredited college with an Associate&rsquo;s degree or higher, plus one (1) year of administrative, office assistant or secretarial experience
 
 
 </li>
 </ul>
 
 Selection Requirements
 
 
 
 This position requires applicants to complete an interview which will include a universal assessment. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.
 
 
 
 Preference Will Be Given To Candidates Possessing The Following
 
 
 
 <ul>
 <li>
 Demonstrated ability to obtain and prepare programmatic data and administrative reports
 </li>
 <li>
 Training experience
 </li>
 <li>
 History of providing high-level support to senior leadership
 </li>
 <li>
 A Associates degree or 60 college credit hours
 </li>
 <li>
 Proficiency in Microsoft Office, including Excel, Power Point and Outlook
 
 
 </li>
 </ul>
 
 For Information on our employees benefits please visit our benefits website at:
 
 
 https://www.chicago.gov/city/en/depts/fin/benefits-office.html
 
 
 
 
 For Information on our salary and title structure visit our classifications website at:
 
 
 
 
 https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf
 
 
 
 
 APPLICATION EVALUATION:
 
 Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.
 
 
 
 COMMITMENT TO DIVERSITY:
 
 To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration.
 
 
 These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders.
 
 
 For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.
 
 
 To learn more about our hiring practices click here.
 
 
 
 ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
 
 
 
 
 The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.
 
 
 
 
 City of Chicago
 
 
 
 Brandon Johnson, Mayor
 
 
 
 Job Posting
 
 
 
 Jul 28, 2026, 11:03:02 AM
</div>

ADMINISTRATIVE ASSISTANT

South Side Healthy Community Organization (SSHCO)

<div>The Executive Assistant to the Chief Executive Officer provides high-level administrative and organizational support to the CEO and is responsible for the efficient operation of the Office of the CEO. Serving as the primary administrative liaison to the Board of Directors, Board Committees, executive leadership, and internal and external stakeholders, this position manages executive scheduling, communications, Board governance administration, leadership meeting coordination, and executive follow-up. Success in this role requires exceptional organizational skills, sound judgment, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.
ESSENTIAL JOB FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform essential duties.
<ul><li>Provide comprehensive executive administrative support to the Chief Executive Officer and other team members as assigned by the CEO.</li>
<li>Manage CEO&rsquo;s calendar, meeting schedule, email, travel arrangements, and executive logistics while resolving conflicts and protecting executive time.</li>
<li>Coordinate Board of Directors, Executive Committee, Executive Leadership, and other meetings by managing meeting logistics, preparing agendas and materials, recording official meeting minutes, documenting decisions and action items, maintaining governance records, and monitoring follow-up to ensure timely completion of assigned responsibilities.</li>
<li>Prepare, edit, proofread, and distribute executive correspondence, reports, presentations, meeting materials, and other documents with a high degree of professionalism, accuracy, and attention to detail.</li>
<li>Maintain executive tacking systems for CEO priorities, organizational committees, Board of Directors, and special projects while monitoring deadlines, follow-up activities, and completion of assigned tasks.</li>
<li>Serve as the primary point of contact for the Office of the CEO and communicate professionally with Board members, executive leadership, partner organizations, government agencies, vendors, community stakeholders, and other internal and external stakeholders.</li>
<li>Coordinate and support special projects, organizational initiatives, executive events, Board retreats, leadership meetings, and other activities as assigned.</li>
<li>Demonstrate initiative, professionalism, and exceptional organizational skills while effectively managing multiple priorities in a fast-paced environment.</li>
<li>Exercise sound judgement and discretion in managing confidential, sensitive, and proprietary information while maintaining the highest standards of professionalism and confidentiality.</li>
<li>Performs other duties as requested.</li>
</ul>
QUALIFICATIONS:
<ul><li>Minimum of a bachelor&rsquo;s degree and/or 7 years of direct experience working as an Administrative Assistant required.</li>
<li>Experience and/or knowledge of healthcare preferred.</li>
<li>Proficient in Microsoft Office Suite</li>
<li>Professional and friendly demeanor</li>
<li>Ability to critically think, act independently and exercise sound judgement.</li>
<li>Strong interpersonal skills and ability to build relationships with staff and stakeholders</li>
<li>Strong communication and organizational skills, ability to multi-task and set priorities.</li></ul></div>

Executive Assistant

Cardiovascular Associates of America - CVAUSA

<div>
 
 
 Clinical Research Data Assistant
 
 This will be an in-person position in Chicago, Illinois&nbsp;
 
 
 
 
 Position Summary
 
 
 
 The Clinical Research Data Assistant provides administrative, data management, and study support services for clinical research studies. This position is responsible for sponsor system data entry, study reporting, document management, regulatory support, and research communications.
 
 
 The Clinical Research Data Assistant works closely with Clinical Research Coordinators, investigators, sponsors, and the regulatory team to ensure accurate, timely, and compliant study documentation and reporting.
 
 
 
 Essential Responsibilities
 
 
 
 
 Data Management
 
 
 
 &middot; Enter study data into sponsor electronic data capture (EDC) systems.
 
 
 &middot; Transcribe source documentation into sponsor systems accurately and timely.
 
 
 &middot; Review entered data for completeness and accuracy.
 
 
 &middot; Resolve basic data discrepancies and escalate complex issues.
 
 
 &middot; Maintain study tracking logs and databases.
 
 
 
 Sponsor Systems Management
 
 
 
 &middot; Maintain user access and system tracking documentation.
 
 
 &middot; Upload required documents into sponsor portals.
 
 
 &middot; Monitor sponsor system notifications and alerts.
 
 
 &middot; Support completion of sponsor-required documentation.
 
 
 
 Screening, Enrollment, and Study Reporting
 
 
 
 &middot; Prepare routine reports on screening, enrollment, randomization, and retention metrics.
 
 
 &middot; Track recruitment and enrollment performance.
 
 
 &middot; Maintain study enrollment dashboards and tracking tools.
 
 
 &middot; Generate reports for site leadership and study teams.
 
 
 
 Regulatory and Document Support
 
 
 
 &middot; Route study documents for review and signature.
 
 
 &middot; Assist with collection of regulatory documents.
 
 
 &middot; Maintain electronic and paper study files.
 
 
 &middot; Support regulatory filing activities.
 
 
 &middot; Assist with investigator and staff training documentation.
 
 
 
 Communication Management
 
 
 
 &middot; Manage study email inboxes.
 
 
 &middot; Route sponsor communications to appropriate team members.
 
 
 &middot; Track action items from sponsor correspondence.
 
 
 &middot; Assist with scheduling sponsor meetings and study-related calls.
 
 
 Coordinator and Site Support
 
 
 &middot; Provide administrative support to Clinical Research Coordinators and investigators.
 
 
 &middot; Assist with study start-up documentation.
 
 
 &middot; Support study close-out activities.
 
 
 &middot; Assist with preparation for sponsor monitoring visits, audits, and inspections.
 
 
 
 Quality and Compliance
 
 
 
 &middot; Maintain confidentiality of participant information.
 
 
 &middot; Ensure data accuracy and completeness.
 
 
 &middot; Follow Good Clinical Practice (GCP), sponsor requirements, and site SOPs.
 
 
 &middot; Participate in quality improvement initiatives.
 
 
 
 Qualifications
 
 
 
 
 Education
 
 
 
 &middot; High School Diploma required.
 
 
 &middot; Associate's degree or Bachelor's degree preferred.
 
 
 
 Experience
 
 
 
 &middot; Previous healthcare, data entry, administrative, research, or regulatory experience preferred.
 
 
 &middot; Experience with electronic systems and databases preferred.
 
 
 
 Knowledge, Skills, and Abilities
 
 
 
 &middot; Exceptional attention to detail.
 
 
 &middot; Strong data entry and computer skills.
 
 
 &middot; Strong written and verbal communication skills.
 
 
 &middot; Ability to manage multiple deadlines.
 
 
 &middot; Strong organizational skills.
 
 
 &middot; Proficiency in Microsoft Office applications, particularly Excel.
 
 
 &middot; Ability to learn sponsor systems, CTMS, eSource, and eRegulatory platforms.
 
 
 
 Physical Requirements
 
 
 
 &middot; Ability to perform prolonged computer-based work.
 
 
 &middot; Ability to review detailed documentation for extended periods.
 
 
 &middot; Ability to occasionally lift and move files or supplies up to 15 pounds.
 
</div>

Clinical Research Data Assistant

Cardiovascular Associates of America

<div>Clinical Research Data Assistant 
This will be an in-person position in Chicago, Illinois
Position Summary
The Clinical Research Data Assistant provides administrative, data management, and study support services for clinical research studies. This position is responsible for sponsor system data entry, study reporting, document management, regulatory support, and research communications.
The Clinical Research Data Assistant works closely with Clinical Research Coordinators, investigators, sponsors, and the regulatory team to ensure accurate, timely, and compliant study documentation and reporting.
Essential Responsibilities
Data Management<ul><li>Enter study data into sponsor electronic data capture (EDC) systems.</li><li>Transcribe source documentation into sponsor systems accurately and timely.</li><li>Review entered data for completeness and accuracy.</li><li>Resolve basic data discrepancies and escalate complex issues.</li><li>Maintain study tracking logs and databases.</li></ul>
Sponsor Systems Management<ul><li>Maintain user access and system tracking documentation.</li><li>Upload required documents into sponsor portals.</li><li>Monitor sponsor system notifications and alerts.</li><li>Support completion of sponsor-required documentation.</li></ul>
Screening, Enrollment, and Study Reporting<ul><li>Prepare routine reports on screening, enrollment, randomization, and retention metrics.</li><li>Track recruitment and enrollment performance.</li><li>Maintain study enrollment dashboards and tracking tools.</li><li>Generate reports for site leadership and study teams.</li></ul>
Regulatory and Document Support<ul><li>Route study documents for review and signature.</li><li>Assist with collection of regulatory documents.</li><li>Maintain electronic and paper study files.</li><li>Support regulatory filing activities.</li><li>Assist with investigator and staff training documentation.</li></ul>
Communication Management<ul><li>Manage study email inboxes.</li><li>Route sponsor communications to appropriate team members.</li><li>Track action items from sponsor correspondence.</li><li>Assist with scheduling sponsor meetings and study-related calls.</li></ul>
Coordinator and Site Support<ul><li>Provide administrative support to Clinical Research Coordinators and investigators.</li><li>Assist with study start-up documentation.</li><li>Support study close-out activities.</li><li>Assist with preparation for sponsor monitoring visits, audits, and inspections.</li></ul>
Quality and Compliance<ul><li>Maintain confidentiality of participant information.</li><li>Ensure data accuracy and completeness.</li><li>Follow Good Clinical Practice (GCP), sponsor requirements, and site SOPs.</li><li>Participate in quality improvement initiatives.</li></ul>
Qualifications
Education<ul><li>High School Diploma required.</li><li>Associate's degree or Bachelor's degree preferred.</li></ul>
Experience<ul><li>Previous healthcare, data entry, administrative, research, or regulatory experience preferred.</li><li>Experience with electronic systems and databases preferred.</li></ul>
Knowledge, Skills, and Abilities<ul><li>Exceptional attention to detail.</li><li>Strong data entry and computer skills.</li><li>Strong written and verbal communication skills.</li><li>Ability to manage multiple deadlines.</li><li>Strong organizational skills.</li><li>Proficiency in Microsoft Office applications, particularly Excel.</li><li>Ability to learn sponsor systems, CTMS, eSource, and eRegulatory platforms.</li></ul>
Physical Requirements<ul><li>Ability to perform prolonged computer-based work.</li><li>Ability to review detailed documentation for extended periods.</li><li>Ability to occasionally lift and move files or supplies up to 15 pounds.</li></ul>
DrDNxKmIra</div>

Advocate Aurora Health

<div>Job Description Summary:
Support the care team by performing clinical and administrative tasks that are vital to patient care. Medical Assistants must adhere to all relevant regulations and guidelines to ensure patient safety and confidentiality. They are expected to maintain a high level of professionalism and compassion during all interactions.
Where You Will Work:
Advocate IL Masonic Creticos Cancer Center.
We&rsquo;re Looking For:<ul><li>
High School Diploma or GED required.
</li></ul><ul><li>Must have a medical assistant diploma or 2 years of medical assistant experience or be a certified MA with 2 years of medical assistant experience, to qualify.</li><li>
Preferred skills: Teamwork and accountability.</li></ul>
What You&rsquo;ll Do:
Schedule: Working 2-10 hour shifts every week Wednesday and Thursday. This is a part time, 20 hour/week opportunity.
As a Medical Assistant, you&rsquo;ll play a vital role in the care team &ndash; supporting providers, connecting with patients, and helping ensure a seamless, compassionate experience every day.
As a key member of the ambulatory care team, you will:
<ul><li>Welcome patients and support their transition into care.
</li><li>Take and record vital signs, medical histories, and health screenings.
</li><li>Prepare patients for exams and assist providers during procedures.
</li><li>Administer medications and vaccines as directed.
</li><li>Perform lab-related tasks including specimen collection and point-of-care testing.
</li><li>Document care accurately in the electronic health record.
</li><li>Partner with physicians, nurses, and teammates to deliver high-quality, coordinated care.</li></ul>
About This Location:
The Advocate Cancer Center at Advocate Illinois Masonic Medical Center delivers comprehensive cancer care through a multidisciplinary team committed to providing advanced treatments, innovative therapies, and compassionate support for patients and families
Your feedback matters. Every teammate&rsquo;s voice is vital in shaping our culture and improving care. We value your insights and experiences because they help us grow stronger together.
Physical Requirements and Working Conditions<ul><li>
Must be able to sit, stand, walk, lift, squat, bend, reach above shoulders, and twist frequently throughout the workday.
</li><li>Must be able to lift and support the weight of 35 pounds in handling patients, medical equipment, and supplies.
</li><li>Must be able to: push/pull with 30 lbs. of force and perform a sliding transfer of 150 lbs. with a second person present.
</li><li>Must have functional speech, vision, hearing, and touch with ability to use fine hand manipulation skills for IV insertion and other procedures/functions.
</li><li>Maneuver foot pedals on carts or machines.
</li><li>Perform physical safety interventions such as patient restraint and verbal de-escalation, if needed.
</li><li>May be exposed to chemical and hazardous waste as well as blood and body fluids and communicable disease. Therefore, protective clothing and equipment must be worn as necessary.
</li><li>Must be able to respond quickly to changes in patient and/or unit conditions.
</li><li>Physical Abilities Testing may be required.
</li><li>Additional department specific physical requirements may be identified for unique responsibilities within the department by the nurse leader.</li></ul>
Ready to Take the Next Step:
Apply Now!</div>

Medical Assistant (MA) - Oncology Clinic

State of Illinois

.buttontextab3a880b17a594ef a{ border: 1px solid transparent; } .buttontextab3a880b17a594ef a: focus{ border: 1px dashed #ff9933 !important; outline: none !important; }
 
We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome
 
Reasonable Accommodation Statement
 
The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
 
To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents Additional Documents section for each application.
 
Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.
 
Sponsorship for Employment
 
The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
 
Disclosure of Salary Information
 
In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.
 
.buttontext1994038eb7b1eb4e a{ border: 1px solid transparent; } .buttontext1994038eb7b1eb4e a: focus{ border: 1px dashed #000000 !important; outline: none !important; }
 Date: Jul 10, 2026
 
Location: 
Chicago, IL, US, 60607
 
#job-location.job-location-inline { display: inline; }
 Job Requisition ID: 57407
 
Job Requisition ID: 57407
 
BPIS: 07726
 Opening Date: 07/10/2026
 Closing Date: 07/24/2026
 Agency: Department of Healthcare and Family Services
 Class Title: EXEC SECRETARY I - 14031
 Skill Option: Keyboarding
 Bilingual Option: None
 Salary: Anticipated starting salary range $4,747-$6,446/mo.
 Job Type: Salaried
 Category: Full Time
 County: Cook
 Number of Vacancies: 1
 Bargaining Unit Code: None
 Merit Comp Code: Confidential (Management Bill) Exclusion from RC014 Collective Bargaining Coverage
 
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.
 
Why Work for Illinois?
 
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
 
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 
Position Overview: 
The Department of Healthcare and Family Services (HFS) is seeking an organized and dependable professional to serve as an Administrative Secretary to the Deputy Director for Human Resources. This position will conduct special projects and studies, analyze data, draft reports, compose correspondence and information requests for the EEO/AA Office. Additionally, the position will answer phone calls, respond to simple inquiries, interpret policies, create and maintain records and handle confidential information.
 
Employees receive a robust benefit package including: 
Monday-Friday work schedule
 Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
 Health, Life, Vision, and Dental Insurance
 Pension Plan
 Paid Parental Leave
 Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
 Employees earn (12) paid Sick Days annually.
 New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
 Employees earn (3) paid Personal Days annually.
 (13-14) paid holidays annually (based on start date)
 
If you are seeking a new opportunity, and this position appeals to you, please apply today!
 
At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.
 
HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.
 
Essential Functions
 Under direction, serves as Administrative Secretary to the Deputy Director of Human Resources for the Illinois Department of Healthcare and Family Services (HFS).
 Composes replies to routine correspondence and requests for information.
 Receives visitors, answers telephone, and responds to simple inquiries that relate to human resources, including but not limited to, EEO and Affirmative Action programs, personnel, labor relations, and training.
 Reviews all personnel transaction requests for complete and correct information and policy application.
 Reviews agency policies and procedures and human resources including federal and state rules and regulations and their application to the day-to-day activities in the Deputy Director’s office to remain current on section activities.
 Establishes and updates the section’s records, correspondence, and report filing system.
 Performs other duties as required or assigned which reasonably within the scope of the duties enumerated above.
 Minimum Qualifications
 Requires knowledge, skill, and mental development equivalent to completion of two (2) years secretarial or business college and one (1) year of secretarial experience or completion of high school and three (3) years of secretarial experience.
 Requires ability to keyboard accurately at 55 words per minute.
 Preferred Qualifications
 Minimum of two (2) years of professional experience serving an assistant to executive level management.
 Working knowledge of personnel, Equal Employment Opportunity/Affirmative Action policies and regulations.
 Minimum of one (1) year of professional experience working in a Human Resources Office.
 Minimum of two (2) years of professional experience interacting with government officials, managers and public through verbal and written correspondence.
 Minimum of two years (2) years of professional experience working with and handling sensitive information with professionalism.
 Conditions of Employment
 Requires completion of a background check and self-disclosure of criminal history.
 Requires the ability to utilize and maintain state issued equipment such as a laptop.
 Requires the ability to travel in the performance of duties, with overnight stays as appropriate.
 The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
 
Work Hours: Monday - Friday 8:30am to 5:00pm
 Headquarter Location: 401 S Clinton St, Chicago, Illinois, 60607
 Work County: Cook
 Email: HFS.DPASApps@illinois.gov
 Posting Group: Office & Administrative Support
 
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
 
donotreply@SIL-P1.ns2cloud.com
 systems@SIL-P1.ns2cloud.com
 
Nearest Major Market: Chicago

Administrative Secretary (Executive Secretary I)

Armitage Oral Surgery

Are you passionate about assisting in oral and maxillofacial surgery? Our thriving oral surgery practice is seeking a dedicated and skilled Oral Surgery Assistant to join our team. If you have the right qualifications and a commitment to patient care, we want to hear from you!Responsibilities:<ul><li>Administrative Tasks: Schedule appointments, maintain patient charts, and handle filing.</li><li>Patient Preparation: Prepare patient charts, record treatment plans, and update dental records.</li><li>Imaging Expertise: Operate X-ray and 3D scanning equipment, develop radiographs for diagnostic purposes.</li><li>Sterilization and Setup: Sterilize surgical instruments, materials, and equipment following infection control protocols. Assist the surgeon with operatory setup, anesthesia administration, and cleanup.</li><li>Patient Care: Prepare patients for surgery, monitor vital signs during procedures, and provide postoperative information.</li><li>Inventory Management: Monitor stock of surgical supplies and medication, replenish as needed.</li><li>Equipment Maintenance: Ensure effective maintenance of instruments and equipment.</li></ul>Skills and Qualifications:<ul><li>Radiography Certification: Proficiency in operating X-ray equipment.</li><li>Experience: At least six months of dental assisting experience (preferred).</li><li>Technical Skills: Knowledge of surgical equipment, instruments, and materials.</li><li>Surgical Techniques: Understanding of chairside responsibilities, surgical techniques, and health and safety protocols.</li><li>Documentation: Familiarity with dental records, charts, and documentation.</li><li>Organization: Excellent organizational and time management skills.</li><li>Communication: Strong written and verbal communication skills.</li><li>Patient-Centric Approach: Ability to provide excellent patient care, even under stressful circumstances.</li><li>Professionalism: Consistent professionalism in appearance and attitude.</li></ul>Join our team and contribute to exceptional patient experiences in oral surgery! Apply today by sending your resume and cover letter to karina@armitageoralsurgery.com .Job Type: Part-timePay: $17.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Oral Surgery Assistant

Explore 71+ Administrative office assistant in Chicago this August. Find roles across top companies and apply now to boost your career.

71 administrative office assistant jobs In Chicago

ADMINISTRATIVE ASSISTANT

Executive Assistant

Clinical Research Data Assistant

Clinical Research Data Assistant

Medical Assistant (MA) - Oncology Clinic

Administrative Secretary (Executive Secretary I)

Oral Surgery Assistant