administrative assistant

business office manager

business operations assistant Jobs in Chicago

business operations assistant

editorial administrative assistant Jobs in Chicago

editorial administrative assistant

executive administrative assistant Jobs in Chicago

executive administrative assistant

administrative office assistant

Scion Staffing

<div>
 <p>
  Scion Nonprofit Staffing has been engaged to conduct a search for a
  <strong>
   Part-Time Administrative Assistant to the Executive Director
  </strong>
  for a
  <strong>
   mission-driven nonprofit organization supporting survivor support services
  </strong>
  . This position is
  <strong>
   onsite in Chicago, Illinois
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   POSITION OVERVIEW:
  </strong>
 </p>
 <p>
  This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   PERKS:
  </strong>
 </p>
 <ul>
  <li>
   Flexible part-time schedule (approximately 15&ndash;20 hours per week)
  </li>
  <li>
   Competitive hourly compensation based on experience
  </li>
  <li>
   Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
  </li>
  <li>
   Collaborative and mission-driven team environment
  </li>
  <li>
   Meaningful work supporting survivor-centered services and advocacy
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   RESPONSIBILITIES:
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
  </li>
  <li>
   Assist with donor communications, database updates, and development-related administrative tasks
  </li>
  <li>
   Prepare meeting materials, track action items, and coordinate logistics for meetings and events
  </li>
  <li>
   Support planning and coordination of organizational events and donor engagement activities
  </li>
  <li>
   Maintain organized digital and physical records, documents, and reports
  </li>
  <li>
   Provide general operational and administrative support to ensure efficient day-to-day functioning
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   QUALIFICATIONS:
  </strong>
 </p>
 <ul>
  <li>
   Administrative support experience in a professional office environment
  </li>
  <li>
   Strong organizational skills with excellent attention to detail
  </li>
  <li>
   Ability to maintain confidentiality and exercise discretion
  </li>
  <li>
   Clear written and verbal communication skills
  </li>
  <li>
   Ability to work independently, anticipate needs, and take initiative
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   COMPENSATION AND BENEFITS:
  </strong>
 </p>
 <p>
  This position offers an hourly pay range of
  <strong>
   $22&ndash;$30 per hour
  </strong>
  , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ABOUT OUR FIRM:
  </strong>
 </p>
 <p>
  Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 </p>
 <p>
  <br/>
 </p>
 <p>
  For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 </p>
</div>


Part-Time Administrative Assistant

<div>Responsibilities:
<p>
Are you passionate about building strong connections with people? Are you looking to find more than just a job &ndash; rather a career filled with purpose? Do you want to make an impactful difference by providing affordable housing to those that need it most?</p><div>
If so, we are looking for you to join our team as a Administrative Assistant at Circle Park Apartments in Chicago, Il!</div><div></div><p><b><br>
ESSENTIAL JOB FUNCTIONS</b></p><ul><li>
providing timely and professional responses to phone calls and emails.</li><li>
Distributing application materials</li><li>
Managing leasing tasks such as lease signings, preparing financial statements and invoices, and performing other administrative duties.</li><li>
Maintain accurate wait and transfer lists; review applicant files to determine eligibility</li><li>
Support site and office operations as assigned by manager</li></ul><div></div><div><b><br>
WHY YOU&rsquo;LL LOVE IT HERE</b><b>
</b></div><ul><li>Lots of paid time off (19+ days!) &ndash; we value your life outside of work.</li><li>
Customizable total rewards package &ndash; pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program</li><li>
Financial wellness perks to set you up for success - such as 401(k), FSA &amp; HSA, employer-paid life and AD&amp;D insurance; paid leave &amp; disability programs.</li><li>
Mental health resources, such as counseling, are available to our team members.</li><li>
Fertility benefits &ndash; such as surrogacy, adoption assistance and more!</li><li>
Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world!</li><li>
Grow with us &ndash; learning &amp; training programs; tuition &amp; certification reimbursement; internal advancement opportunities are available&hellip;and so much more!</li></ul><div><b>
ANTICIPATED SALARY RANGE</b></div><ul><li>
$21.00 /hr.</li><li>
Annual Performance Bonus</li><li>
This position is Non-Exempt, meaning eligible for overtime pay</li></ul><div></div><div><br>
This range is provided as a general guideline and reflects what we reasonably expect to pay for this role at the time of posting. Actual compensation may vary depending on a variety of factors, including the candidate&rsquo;s qualifications, geographical location, and the specific responsibilities of the role. In addition to salary, this position may be eligible for performance bonuses and a comprehensive benefits package, including health insurance, retirement plans, and paid time off.</div><div></div><div><br>
Final compensation offers will be determined following a thorough assessment of the candidate&rsquo;s background and the requirements of the position.</div>
Qualifications:<br>
<div></div><ul><li>
Prior experience in the affordable housing industry (preferred but not mandatory).</li><li>
Ability to obtain a leasing license within 120 days of hire</li><li>
Excellent written and verbal communication skills.</li><li>
A proven track record of managing complex operational tasks.</li><li>
You are c<b>ommitted to exceed expectations</b> of those around you by providing exceptional service</li><li>
You bring<b> determination each day &ndash;</b> embracing constructive criticism and pushing to get better</li><li>
You believe in<b> teamwork &ndash;</b> that we are better, together</li><li>
You are t<b>rustworthy and reliable</b> to do the right thing &ndash; no matter what</li><li>
You welcome everyone and know the best ideas are born through diversity of thought and perspective</li></ul><div></div><div><br>
#RAJobs</div><div>
#LI-AB1</div>
Overview:
<div>
Related Affordable spearheads Related's initiatives to preserve and enhance the nation's affordable housing supply. With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Presently, Related Affordable manages one of the largest affordable housing portfolios in the United States. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide. Visit our website for more information: Related Affordable Housing.</div><p>
We are proud to be an equal-opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards.</p><p>
 Explore careers at www.Related.com</p><p>
For details on our hiring policies and privacy practices, visit our Privacy Policy</p></div>

Administrative Assistant

F.H. Paschen

<div><p>F.H. Paschen has over 115 years of experience in the construction industry. You&rsquo;ve driven on highways we paved, you&rsquo;ve travelled through airports we modernized, you&rsquo;ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer <b>MORE Versatility</b>&mdash;as we work in any industry, offering any delivery method and service. We operate with <b>MORE Tenacity</b>&mdash;as we maneuver through tight schedules, spaces, and budgets. We provide <b>MORE Ingenuity</b>&mdash;by creating solutions to solve your greatest challenges. And we perform with MORE Pride&mdash;in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget&mdash;we deliver with <b>MORE Paschen</b>.</p><p></p><p><b><i>
Position Overview:</i></b></p><p>
Provide administrative support to project managers, engineers, and other team members, ensuring smooth and efficient operations within the construction projects. This position reports to the Office Manager and/or the project team.</p><p></p><p><b><i>
Assigned Responsibilities:</i></b></p><ul><li>
Manage incoming and outgoing correspondence, including phone calls, emails, and mail, and respond or redirect inquiries as appropriate.</li><li>
Assist with data entry, document formatting, and other administrative tasks to support project management activities.</li><li>
Maintain organized project files and records, both in physical and electronic formats, ensuring easy access and retrieval of information.</li><li>
Generate subcontractor pay applications and voucher for payment.</li><li>
Coordinate and manage subcontractor payments, including timely and clear communication with subcontractors on paperwork required for release of payment.</li><li>
Collect, review, and file certified payrolls and lien waivers.</li><li>
Verify subcontractor insurance for compliance with contract requirements.</li><li>
Maintain billing &amp; check logs and tracking sheets.</li><li>
Prepare and send subcontracts and change orders, route internally, and file.</li><li>
Process vendor/supplier accounts payable vouchers for payment.</li><li>
Log and track owner payments and subcontractor payments in multiple systems.</li><li>
Assist with onboarding paperwork for new FHP trade workers.</li><li>
Generate and submit department timecards.</li><li>
Generate Illinois Department of Labor (IDOL) payroll reports for FHP trade people.</li><li>
Enter certified payroll into LCP Tracker software for payroll reports for FHP trade people.</li><li>
Enter compliance information for various owners, utilizing owner provided software programs when applicable.</li><li>
Order office supplies and restock break room.</li><li>
Sort, distribute and process daily mail for the division.</li><li>
Other duties as assigned.</li></ul><p></p><b><br>
Requirements</b><br>
<ul><li>
High school diploma or equivalent; associate degree or certification in administrative assistance is a plus.</li><li>
Proven experience in an administrative support role, preferably in the construction or related industry.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management software.</li><li>
Strong organizational skills with the ability to multitask and prioritize tasks effectively.</li><li>
Excellent communication skills, both written and verbal, with a professional and courteous demeanor.</li><li>
Attention to detail and accuracy in data entry and document management.</li></ul><ul>
<li>Ability to work independently with minimal supervision and as part of a team.</li>
<li>Adaptability and willingness to learn new tasks and procedures.</li>
<li>Familiarity with construction terminology and processes is desirable but not required.</li>
</ul><p></p><p>F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
</p><p></p><p>If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474.</p><p></p><p><b><i>
Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms</i></b><i>: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.</i></p><b><br>
Benefits</b><br>
<ul>
<li>Health insurance</li>
<li>Dental insurance</li>
<li>Vision insurance</li>
<li>Paid time off</li>
<li>401K matching</li>
<li>Flexible spending account</li>
<li>Life insurance</li>
<li>Referral program</li>
<li>Professional development assistance</li>
<li>Eligibility for Year End Bonus</li>
<li>LifeLock Subscription
</li></ul><p></p><p><b><i>Salary Range:</i></b></p><p>
$45,000 - $55,000</p><p></p><p>
F.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority.</p></div>

BALANI Custom Clothiers

<div><p><b>Job Title: </b>Executive Assistant &amp; Administrative Coordinator</p>
<p><b>Reports to:</b> Vice President of Balani Custom Clothiers</p>
<p><b>Location:</b> Chicago, IL</p>
<p><b>Job Type:</b> Full-Time, Exempt, In-Person</p>
<p>We are seeking a polished, proactive, and highly organized Executive Assistant &amp; Administrative Coordinator to support the Vice President of Balani Custom Clothiers. This role will help take the lead on managing the flow of projects, relationships, and other priorities that allows our leadership to focus on growing the brand.</p>
<p>JOB RESPONSIBILITIES:</p>
<ul><li>Executive Assistant to the Vice President</li><li>
Monitor and manage the VP's email inbox - triaging incoming messages, flagging priority items requiring immediate attention and drafting responses with impeccable attention to tone, grammar and brand voice</li><li>
Vendor project management; keeping VP informed at every stage - proactively managing timelines, deliverables and driving projects to completion</li><li>
Manage complex calendars for the VP; including client meetings, vendor appointments, and Showroom events</li><li>
Attention to day-to-day office operations across Showroom locations, ensuring supplies, systems, and workflows run smoothly and consistently</li><li>
Continuously identify opportunities to streamline, challenge and improve internal processes</li><li>
Track action items, deadlines, and project milestones across multiple workstreams ensuring ongoing project movement</li><li>
Meet-and-greet clients creating a welcoming and professional environment</li><li>
Assist the Vice President and the marketing team with social media updates (including refreshing Facebook, Instagram, Twitter, etc.), sharing details about upcoming events and exciting news within the Balani community</li><li>
Must have ability to manage online CRM</li><li>
Responsibilities are not all-inclusive and will include other duties as assigned</li></ul>
<p></p><p>IDEAL CHARACTERISTICS OF BALANI EMPLOYEES:</p>
<ul><li>Proactive problem solver who takes initiative and anticipates needs instinctively</li><li>
Highly detail-oriented execution with strategic awareness</li><li>
Operates independently with strong decision making abilities</li><li>
Strong sense of ownership and accountability</li><li>
Systems oriented thinker with creative instincts</li><li>
Places importance on a routinely planned and organized day and life overall</li><li>
Prompt, reliable and accurate</li><li>
Calm, patient and emotionally aware</li><li>
Exudes top tier professionalism</li><li>
Brings positive energy and loves helping others</li></ul>
<p></p><p><b>Education:</b></p>
<ul><li>Bachelor's (Preferred)</li></ul>
<p><b>Experience:</b></p>
<ul><li>Brings 3+ years of experience as an Executive Assistant or Administrative Coordinator experience reflecting a strong grasp of administrative and operational functions</li><li>
Tech savvy; experience with various office equipment, such as printers, fax machines, projectors. Along with a solid proficiency in Microsoft Excel, Powerpoint and Google Suite</li><li>
Retail or similar industry experience a plus</li></ul>
<p><b>Compensation:</b></p>
<ul><li>$60,000-$75,000 annual salary; commensurate with experience</li></ul>
<p><b>Benefits:</b></p>
<ul><li>Medical, Dental, Vision, 401K, Life insurance</li></ul></div>

Executive Assistant & Administrative Coordinator

GIA Publications Inc.

<div><h2 class="jobSectionHeader"><b>GIA Publications Inc.</b></h2>
<h2 class="jobSectionHeader"><b>Chicago, IL (HYBRID POSITION)</b></h2>
<div><div><div><div>Job ID#:</div>
<div>12301175146</div>
</div><div><div>Posted:</div>
<div>May 7, 2026</div>
</div><div><div>Expires:</div>
<div>July 6, 2026</div>
</div><div><div>Category:</div>
<div>Clerical/Administrative</div>
</div></div><div><div><div>Terms:</div>
<div>Full-Time Employee</div>
</div><div><div>Experience:</div>
<div>0-2 Years</div>
</div><div><div>Education:</div>
<div>Undergraduate Degree</div>
</div><div><div>Base Pay:</div>
<div>$45k to $50k Salary</div>
</div></div></div><p>Send applications or inquiries to: <b>jobs@giamusic.com</b></p></div>
<br><div><h3 class="jobSectionHeader"><b>Job Description</b></h3>
GIA Publications, Inc. is seeking an Editorial Administrative Assistant to assist in the Sacred Music Editorial department. This position requires organization, flexibility, strong communication skills, and a fine attention to detail.<br>
<br>
Responsibilities:<br>
<ul><li>Assist with office administrative tasks</li><li>Support day-to-day department operations</li><li>Assist with maintaining and expanding the digital database</li><li>Manage music submissions database and correspondence</li><li>Provide administrative support for our Unbound platform.</li><li>Participate in weekly Editorial meetings.</li><li>Maintain regular communication via web platforms and personal interaction</li><li>Complete other tasks as assigned</li></ul><br>
Qualifications:<br>
<ul><li>General knowledge of music notation, sacred and educational music, and basic musicianship</li><li>Experience with music notation software</li></ul>
- Ability to learn software related to production as needed (Acumen, - Adobe In-Design, Graphic Converter, Slack, DocuSign, Google Drive, Microsoft Office Suite)<br>
<ul><li>Proficiency in using the Internet and web-related platforms</li><li>Ability to work well with co-workers, composers, and other business contacts</li><li>Ability to efficiently and effectively multi-task and work independently</li><li>Strong communication skills (written and verbal)</li><li>Ability to meet time-critical production deadlines and function well under pressure</li><li>Capacity for great attention to detail</li><li>Capability to adapt to GIA house-style, hymnal style, etc. while maintaining flexibility and taking direction as needed</li></ul><br>
GIA is a great place to work! After a 90-Day introductory period, benefits for full-time employees include:<br>
<ul><li>Employer-subsidized Medical Insurance and Prescription coverage</li><li>Dental and Vision insurance options</li><li>Employer-provided life insurance</li><li>A 401(k) plan and a Profit-Sharing plan</li><li>Paid vacation time and sick leave</li><li>Paid Holidays</li></ul><br>
Location: Remote or Hybrid position, with in-person office space located at 7404 S. Mason Ave, Bedford Park, Illinois 60638 and 1033 South Blvd. Oak Park, IL 60302<br>
<br>
Start date: Available immediately!
<p>Send applications or inquiries to: <b>jobs@giamusic.com</b></p>
<h3 class="jobSectionHeader"><b>About the Employer</b></h3>
Founded in 1941, GIA Publications, Inc. is a family-owned music publishing company, with a robust sacred music division. GIA offers more than 10,000 choral and instrumental editions in print, as well as hymnals, missalettes, books, recordings, a licensing division, and a wide variety of music education resources. The esteemed choral publisher Walton Music became part of GIA in 2013. Both World Library Publications (WLP) and Meredith Music joined the GIA family in 2020. Our website is www.giamusic.com.</div>

Editorial Administrative Assistant

Winston & Strawn LLP

<div><div><p><b>ABOUT US</b><br>
For Business Professionals, Winston &amp; Strawn presents an exciting opportunity to be a part of a leading global law firm. With our commitment to excellence, diversity, a collaborative work environment, and an emphasis on professional growth, Winston offers a platform for individuals seeking to advance their careers in a dynamic and rewarding environment. Winston is known for its collaborative and collegial culture. We believe teamwork is an essential component in providing high-quality legal services and we value the talents and skills of our entire business professional team.<b>
</b></p><p><b>POSITION SUMMARY</b></p>
<p>The Supervisor of Administrative Services is responsible for supervising Practice Coordinators and Practice Assistants. This position creates and manages attorney assignments and oversees administrative teams. Acts as liaison between staff and attorneys.
</p><p><b>DUTIES AND RESPONSIBILITIES</b></p><div><ul><li>
Provides daily oversight of Practice Coordinators and Practice Assistants
</li><li>Creates and modifies attorney assignments to maintain well-balanced workloads; ensures appropriate staffing of administrative teams. Proactively collaborates with Partners directly on their support needs, applying input from the Senior Regional Manager of Administrative Services for as needed.</li><li>
Develops and manages staff performance through informal coaching and training. Ensures appropriate documentation to comply with firm guidelines. Conducts one-on-one coaching with staff members to solicit feedback, address issues and concerns, and facilitate interpersonal conflict resolution along with guidance from the Senior Regional Manager of Administrative Services.</li><li>
Oversees department attendance by reviewing and approving timecards, leave requests, and overtime utilizing firm software.</li><li>
Oversees the training and development for the Practice Assistant position.
</li><li>Plays a major role in the annual performance review cycle; provides comprehensive and insightful feedback for direct reports; and conducts performance review meetings with input from the Senior Regional Manager of Administrative Services.</li><li>
Conducts 90-day performance evaluations for new hires.</li><li>
Participates in the recruiting process to fill all staffing positions for PCs and PAs with input from the Senior Regional Manager of Administrative Services.</li><li>
Participates in development of new hire orientation schedules for team members. Provides comprehensive information regarding firm and department policies and procedures.</li><li>
Participates in all new hire attorney orientations.</li><li>
Conducts quarterly team meetings to provide business updates and receive feedback on various topics with the Senior Regional Manager of Administrative Services.</li><li>
Co-manages our cross office 83b team: creation of detailed training materials, onboarding new team members, monitoring submissions, answering attorney questions about the process, troubleshooting filing issues, research filing requirements in unusual situations to confer with supervising Tax attorney.</li><li>
Creates and maintains department records and documents.</li><li>
Assists with various department projects.</li><li>
Coordinates with other administrative departments for training and development of department staff members.</li></ul></div>
<p><b>BASIC QUALIFICATIONS</b></p><div><ul><li>
Bachelor&rsquo;s Degree or equivalent of relevant work experience.</li><li>
5+ years' legal support or administrative services experience with a minimum of 3 years supervisory experience required in a professional services environment, law firm preferred.</li><li>
This is an in-office role and will be expected to be in the office 4-5 days per week.</li></ul></div>
 <p><b>COMPETENCIES</b></p>
<ul><li>Knowledge of general legal and practice specific (if applicable) administrative processes and procedures, technology systems, and research tools</li><li>
Comprehensive understanding of litigation filing procedures (including e-filing), and pleading formats for both state and federal courts</li><li>
Excellent written communications skills including excellent grammar, punctuation, and spelling skills</li><li>
Advanced knowledge of Microsoft Word&trade; including creating, formatting, and editing legal documents and templates, and basic knowledge of Microsoft Excel&trade;</li><li>
Excellent attention to detail; ability to prepare basic and legal documents with minimal errors; good proofreading skills; Excellent organizational and follow-up skills</li><li>
Proactively demonstrates effective teamwork and communication with team members and all firm personnel</li><li>
Strategic and problem-solving skills necessary to handle a wide range of issues.</li><li>
Outstanding interpersonal skills required to work with all levels of firm personnel.</li></ul>
<p><b>BENEFITS</b></p><p>
Winston offers comprehensive benefits that provide a full spectrum of coverage and support for our full-time employees and their families.</p>
<p><b>SALARY</b></p>
<p><b>New York applicants only</b>: The target annual salary range for this role is currently $126,000-$143,000 based on a regular, full-time schedule. The amount of compensation offered will be determined by several factors, including but not limited to experience, qualifications, market data and internal equity. Total compensation includes a comprehensive healthcare benefits package, yearly retirement contribution, and may include an annual discretionary merit bonus.</p>
<p><b>We are an equal opportunity employer and welcome applicants from all backgrounds and experiences.</b> #LI-DC2</p></div></div>

Supervisor of Administrative Services

ZG Subpoena Solutions

<div><p><b>About ZG Subpoena Solutions (ZGSS)</b><br>
ZG Subpoena Solutions (ZGSS) is a leading provider of expert-driven, technology-enabled legal process solutions for digital-first and highly regulated companies. Founded by one of the nation&rsquo;s premier privacy and compliance law firms, ZGSS has become a trusted partner to some of the world&rsquo;s most sophisticated platforms for managing subpoenas, civil investigative demands, national security orders, and emergency disclosure requests.</p>
<p>
ZGSS operates at the intersection of law, compliance, operations, and technology, helping clients reduce risk, scale responsibly, and operate with defensibility in high-stakes environments. While managed services are the foundation of our business today, ZGSS is intentionally expanding its technology and SaaS capabilities to deliver more automated, repeatable, and scalable solutions over time.</p>
<p>
The Business Operations Assistant (located in Chicago) is responsible for the office administration of both our Chicago and Modesto offices, while upholding ZGSS core values, adhering to all company policies, including accurately recording time worked on a daily basis using dedicated systems, and maintaining all assigned assets.</p>
<p><b>
Core Responsibilties</b></p>
<ul>
<li>Oversee daily administrative tasks for both office locations, including welcoming visitors and maintaining office supply inventory.</li>
<li>Maintain organized electronic filing systems to ensure efficient document retrieval and data management.</li>
<li>Ensure accurate data entry and assist in the timely creation of reports by compiling monthly operational metrics.</li>
<li>Prepare and edit various forms of communication, such as memos, emails, reports, and instructional materials, to support daily business operations.</li>
<li>Coordinate and schedule staff meetings and organizational gatherings.</li>
<li>Review team time entries for accuracy, track out-of-office requests on the shared calendar, and notify client liaisons of team availability.</li>
<li>Facilitate the administrative side of onboarding for new hires, ensuring they have the necessary materials and system access.</li>
<li>Offer administrative support to leadership on various initiatives, helping to keep projects on schedule and tasks organized.</li>
<li>Serve as a point of contact for internal team needs, helping to facilitate collaboration and the sharing of internal resources.</li>
<li>Track receipts and categorize by specific project budgets.</li>
<li>Organize and coordinate company outings and events, including assisting with the logistics of the annual retreat.</li>
<li>Coordinate and execute holiday and corporate gifting programs for the company and its clients.</li>
</ul>
<p><b>Capabilities and Experience</b></p>
<ul>
<li>Minimum of one (1) year of experience in office administration or equivalent experience.</li>
<li>High School graduate or equivalent, Bachelor&rsquo;s Degree preferred.</li>
<li>Exceptional organizational, analytical, research, and problem-solving abilities.</li>
<li>Quick to adapt to new technologies and processes, with a proactive approach to self-learning and experimentation.</li>
<li>Skilled in efficiently organizing tasks, workflows, physical spaces, and resources.</li>
<li>Capable of making independent decisions daily, identifying the most effective methods for task management.</li>
<li>Meticulous attention to detail, ensuring accuracy and precision in all tasks.</li>
<li>Proficient in a variety of software, including Adobe Acrobat, Google Workspace, Excel, Word, and web applications.</li>
</ul>
<p><b>What We Provide You</b></p>
<ul>
<li>A hybrid work arrangement (4 days onsite in Chicago office/1 day remote)</li>
<li>Work-life balance, generous PTO (earn up to 15 days annually), and 11 paid holidays</li>
<li>Competitive compensation</li>
<li>A full range of generous benefits including medical, flexible spending accounts, dental, vision, short-term and long-term disability, employee assistance program (EAP), commuter benefits, and more</li>
<li>401(k) retirement plan and profit sharing</li>
<li>Onsite fitness center (Chicago)</li>
<li>Weekly DoorDash meal allowance</li>
<li>Employee discount program</li>
<li>Quarterly volunteer opportunities</li>
<li>A proud commitment to employee well-being</li></ul><br>
<p><br>
<b>Compensation:</b> Annual base salary range of $47,500.00 - $52,000.00 depending on education, experience, and geographic location.</p></div>

Business Operations Assistant

Explore 170+ Administrative office assistant in Chicago this May. Find roles across top companies and apply now to boost your career.

170 administrative office assistant jobs In Chicago

Part-Time Administrative Assistant

Administrative Assistant

Administrative Assistant

Executive Assistant & Administrative Coordinator

Editorial Administrative Assistant

Supervisor of Administrative Services

Business Operations Assistant