administrative assistant ii, executive support, data reporting, project management

administrative assistant

administrative assistant ii, executive support, data reporting, project management Jobs in Chicago

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business operations assistant Jobs in Chicago

business operations assistant

executive assistant

administrative office assistant

Releady

<div><div>OVERVIEW</div><div><p>
We are seeking an experienced Senior Administrative Assistant to provide high-level administrative, operational, and executive support within Investment &amp; Corporate Banking. This role is responsible for ensuring seamless day-to-day business operations by supporting executives and senior leaders through calendar management, meeting coordination, event planning, expense management, travel arrangements, reporting, and operational administration.
</p>
<p>The successful candidate will act as a key partner across a large and collaborative business group, helping maintain operational continuity during periods of transition, absence, or increased workload. This position requires a highly organized, proactive, and detail-oriented professional who thrives in fast-paced corporate environments and is comfortable managing multiple priorities while maintaining a high level of professionalism and discretion.
</p>
<p>Location: Chicago, IL (Hybrid &ndash; 4 days in office)<br>
<br>
Contract Length: 12 Months (Extension or FTE Conversion Possible)<br>
<br>
Hours: 8:30 AM&ndash;5:00 PM CST</p></div><div>
</div>
<div>Pay: W2: $28.5/h
</div><div></div><div>RESPONSIBILITIES</div><div>
</div><ul><li>Provide specialized administrative and operational support to executives, senior managers, and business teams within a large and diverse department.
</li><li>Manage complex calendars, schedule meetings, coordinate conference rooms, and arrange meeting logistics to support efficient operations.
</li><li>Coordinate and support department events, workshops, training sessions, and stakeholder meetings.
</li><li>Prepare, edit, and distribute professional communications, presentations, reports, policies, and correspondence.
</li><li>Track metrics, milestones, budgets, invoices, expense claims, and reporting activities to support business operations and strategic initiatives.
</li><li>Process invoices and expense reports in accordance with established processes, vendor agreements, and control standards.
</li><li>Coordinate travel arrangements including flights, accommodations, itineraries, and related logistics.
</li><li>Maintain organized filing systems and ensure operational documents and records are accurate, accessible, and up to date.
</li><li>Support onboarding, office moves, seating arrangements, contractor coordination, and other facilities-related activities while minimizing business disruption.
</li><li>Maintain office supply inventory and coordinate purchasing activities as required.
</li><li>Coordinate staff scheduling, vacation tracking, training registrations, and related administrative functions.
</li><li>Analyze operational issues, identify process improvement opportunities, and recommend solutions to improve efficiency and effectiveness.
</li><li>Collaborate with internal stakeholders and external vendors to support business objectives and deliverables.
</li><li>Provide coaching and guidance to junior administrative assistants as needed.
</li><li>Ensure adherence to operational procedures, internal controls, risk management frameworks, and applicable policies and regulations.
</li><li>Handle escalations, prioritize competing requests, and complete complex administrative tasks with accuracy and professionalism.
</li></ul><div></div><div>QUALIFICATIONS</div><div><ul><li>
3&ndash;5+ years of experience in an administrative, executive support, or professional support function within a corporate environment.
</li><li>Proven experience supporting senior leaders, executives, or large business teams in fast-paced organizations.
</li><li>Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
</li><li>Excellent written and verbal communication skills with strong attention to detail and professionalism.
</li><li>Demonstrated analytical and problem-solving capabilities with the ability to independently manage issues and determine next steps.
</li><li>Strong collaboration and stakeholder management skills across cross-functional teams.
</li><li>Experience coordinating meetings, travel, events, budgets, invoices, and expense management activities.
</li><li>Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
</li><li>Proficiency with Microsoft Office Suite including Outlook, Excel, Word, PowerPoint, and Teams.
</li><li>Strong administrative coordination skills including scheduling, documentation management, and operational support.
</li>
</ul><p></p><p>Preferred
</p>
<ul><li>Experience supporting teams within financial services, banking, or large enterprise environments.
</li><li>Prior experience working in hybrid office environments with facilities or workplace coordination responsibilities.
</li><li>Experience mentoring or supporting junior administrative staff.
</li><li>Relevant post-secondary education in Business Administration, Office Administration, or related discipline considered an asset.
</li></ul></div><div></div><div>EDUCATION
<ul><li>Post-secondary education in Business Administration, Office Administration, or a related field preferre
</li></ul></div><div><i>We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other non-merit factor. We are committed to creating a diverse and inclusive environment for all employees.</i></div></div>

Administrative Assistant

Scion Staffing

<div>
 <p>
  Scion Nonprofit Staffing has been engaged to conduct a search for a
  <strong>
   Part-Time Administrative Assistant to the Executive Director
  </strong>
  for a
  <strong>
   mission-driven nonprofit organization supporting survivor support services
  </strong>
  . This position is
  <strong>
   onsite in Chicago, Illinois
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   POSITION OVERVIEW:
  </strong>
 </p>
 <p>
  This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   PERKS:
  </strong>
 </p>
 <ul>
  <li>
   Flexible part-time schedule (approximately 15&ndash;20 hours per week)
  </li>
  <li>
   Competitive hourly compensation based on experience
  </li>
  <li>
   Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
  </li>
  <li>
   Collaborative and mission-driven team environment
  </li>
  <li>
   Meaningful work supporting survivor-centered services and advocacy
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   RESPONSIBILITIES:
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
  </li>
  <li>
   Assist with donor communications, database updates, and development-related administrative tasks
  </li>
  <li>
   Prepare meeting materials, track action items, and coordinate logistics for meetings and events
  </li>
  <li>
   Support planning and coordination of organizational events and donor engagement activities
  </li>
  <li>
   Maintain organized digital and physical records, documents, and reports
  </li>
  <li>
   Provide general operational and administrative support to ensure efficient day-to-day functioning
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   QUALIFICATIONS:
  </strong>
 </p>
 <ul>
  <li>
   Administrative support experience in a professional office environment
  </li>
  <li>
   Strong organizational skills with excellent attention to detail
  </li>
  <li>
   Ability to maintain confidentiality and exercise discretion
  </li>
  <li>
   Clear written and verbal communication skills
  </li>
  <li>
   Ability to work independently, anticipate needs, and take initiative
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   COMPENSATION AND BENEFITS:
  </strong>
 </p>
 <p>
  This position offers an hourly pay range of
  <strong>
   $22&ndash;$30 per hour
  </strong>
  , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ABOUT OUR FIRM:
  </strong>
 </p>
 <p>
  Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 </p>
 <p>
  <br/>
 </p>
 <p>
  For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 </p>
</div>


Part-Time Administrative Assistant

Wilson Elser

<div>
 <p>
  <strong>
   Wilson Elser
  </strong>
  is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal&rsquo;s survey of the nation&rsquo;s largest law firms.&nbsp;
 </p>
 <p>
 </p>
 <p>
  Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.&nbsp; If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our
  <strong>
   Administrative Assistant
  </strong>
  position.
 </p>
 <p>
  <strong>
   <em>
    This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.&nbsp;&nbsp;
   </em>
  </strong>
 </p>
 <p>
  <strong>
   <u>
    The Position
   </u>
  </strong>
 </p>
 <p>
  Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.&nbsp;
 </p>
 <p>
  <strong>
   <u>
    Key Responsibilities
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
  </li>
  <li>
   Collaborates on projects focused on client interfacing, document management, data entry, and data management
  </li>
  <li>
   Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
  </li>
  <li>
   Provides clerical or administrative legal services support as requested
  </li>
 </ul>
 <p>
  <strong>
   <u>
    Qualifications
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s Degree or equivalent professional experience
  </li>
  <li>
   Minimum of 1-2 years of experience in a law firm setting
  </li>
  <li>
   Familiarity with Document Management Systems
  </li>
  <li>
   Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
  </li>
  <li>
   Experience with data entry or data management
  </li>
  <li>
   Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
  </li>
  <li>
   Familiarity with web-based collaborative tools and work management software a plus
  </li>
  <li>
   Experience with team messaging and instant messaging platforms a plus
  </li>
  <li>
   Experience with email and calendar management, meeting coordination, and direct client interaction
  </li>
  <li>
   Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
  </li>
  <li>
   Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
  </li>
  <li>
   Excellent written, verbal and interpersonal communication skills
  </li>
  <li>
   Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
  </li>
  <li>
   Demonstrated professionalism in all client and internal communication
  </li>
 </ul>
 <p>
  A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.&nbsp; This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.&nbsp;
 </p>
 <p>
  Salary Range: : $60,000 USD - $70,000 USD
 </p>
 <p>
  <strong>
   Why Should You Apply?&nbsp;
  </strong>
 </p>
 <ul>
  <li>
   <em>
    <strong>
     Benefits:
    </strong>
    &nbsp;Outstanding benefits package, including 401k match and generous PTO plan
   </em>
  </li>
  <li>
   <em>
    <strong>
     Career Growth:
    </strong>
    &nbsp;Ample opportunities for professional development and advancement
   </em>
  </li>
  <li>
   <em>
    <strong>
     Employee Perks:
    </strong>
    &nbsp;Access to corporate discount plans and other benefits
   </em>
  </li>
 </ul>
 <em>
  Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
 </em>
 <em>
  Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.&nbsp; It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.&nbsp;
 </em>
 <em>
  Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.&nbsp; You may review our Accessibility Policy here.
 </em>
 <em>
  California Residents may review our CCPA notice for applicants and employees here.
 </em>
 #ZR
</div>


<div>Responsibilities:
<p>
Are you passionate about building strong connections with people? Are you looking to find more than just a job &ndash; rather a career filled with purpose? Do you want to make an impactful difference by providing affordable housing to those that need it most?</p><div>
If so, we are looking for you to join our team as a Administrative Assistant at Circle Park Apartments in Chicago, Il!</div><div></div><p><b><br>
ESSENTIAL JOB FUNCTIONS</b></p><ul><li>
providing timely and professional responses to phone calls and emails.</li><li>
Distributing application materials</li><li>
Managing leasing tasks such as lease signings, preparing financial statements and invoices, and performing other administrative duties.</li><li>
Maintain accurate wait and transfer lists; review applicant files to determine eligibility</li><li>
Support site and office operations as assigned by manager</li></ul><div></div><div><b><br>
WHY YOU&rsquo;LL LOVE IT HERE</b><b>
</b></div><ul><li>Lots of paid time off (19+ days!) &ndash; we value your life outside of work.</li><li>
Customizable total rewards package &ndash; pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program</li><li>
Financial wellness perks to set you up for success - such as 401(k), FSA &amp; HSA, employer-paid life and AD&amp;D insurance; paid leave &amp; disability programs.</li><li>
Mental health resources, such as counseling, are available to our team members.</li><li>
Fertility benefits &ndash; such as surrogacy, adoption assistance and more!</li><li>
Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world!</li><li>
Grow with us &ndash; learning &amp; training programs; tuition &amp; certification reimbursement; internal advancement opportunities are available&hellip;and so much more!</li></ul><div><b>
ANTICIPATED SALARY RANGE</b></div><ul><li>
$21.00 /hr.</li><li>
Annual Performance Bonus</li><li>
This position is Non-Exempt, meaning eligible for overtime pay</li></ul><div></div><div><br>
This range is provided as a general guideline and reflects what we reasonably expect to pay for this role at the time of posting. Actual compensation may vary depending on a variety of factors, including the candidate&rsquo;s qualifications, geographical location, and the specific responsibilities of the role. In addition to salary, this position may be eligible for performance bonuses and a comprehensive benefits package, including health insurance, retirement plans, and paid time off.</div><div></div><div><br>
Final compensation offers will be determined following a thorough assessment of the candidate&rsquo;s background and the requirements of the position.</div>
Qualifications:<br>
<div></div><ul><li>
Prior experience in the affordable housing industry (preferred but not mandatory).</li><li>
Ability to obtain a leasing license within 120 days of hire</li><li>
Excellent written and verbal communication skills.</li><li>
A proven track record of managing complex operational tasks.</li><li>
You are c<b>ommitted to exceed expectations</b> of those around you by providing exceptional service</li><li>
You bring<b> determination each day &ndash;</b> embracing constructive criticism and pushing to get better</li><li>
You believe in<b> teamwork &ndash;</b> that we are better, together</li><li>
You are t<b>rustworthy and reliable</b> to do the right thing &ndash; no matter what</li><li>
You welcome everyone and know the best ideas are born through diversity of thought and perspective</li></ul><div></div><div><br>
#RAJobs</div><div>
#LI-AB1</div>
Overview:
<div>
Related Affordable spearheads Related's initiatives to preserve and enhance the nation's affordable housing supply. With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Presently, Related Affordable manages one of the largest affordable housing portfolios in the United States. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide. Visit our website for more information: Related Affordable Housing.</div><p>
We are proud to be an equal-opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards.</p><p>
 Explore careers at www.Related.com</p><p>
For details on our hiring policies and privacy practices, visit our Privacy Policy</p></div>

F.H. Paschen

<div><p>F.H. Paschen has over 115 years of experience in the construction industry. You&rsquo;ve driven on highways we paved, you&rsquo;ve travelled through airports we modernized, you&rsquo;ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer <b>MORE Versatility</b>&mdash;as we work in any industry, offering any delivery method and service. We operate with <b>MORE Tenacity</b>&mdash;as we maneuver through tight schedules, spaces, and budgets. We provide <b>MORE Ingenuity</b>&mdash;by creating solutions to solve your greatest challenges. And we perform with MORE Pride&mdash;in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget&mdash;we deliver with <b>MORE Paschen</b>.</p><p></p><p><b><i>
Position Overview:</i></b></p><p>
Provide administrative support to project managers, engineers, and other team members, ensuring smooth and efficient operations within the construction projects. This position reports to the Office Manager and/or the project team.</p><p></p><p><b><i>
Assigned Responsibilities:</i></b></p><ul><li>
Manage incoming and outgoing correspondence, including phone calls, emails, and mail, and respond or redirect inquiries as appropriate.</li><li>
Assist with data entry, document formatting, and other administrative tasks to support project management activities.</li><li>
Maintain organized project files and records, both in physical and electronic formats, ensuring easy access and retrieval of information.</li><li>
Generate subcontractor pay applications and voucher for payment.</li><li>
Coordinate and manage subcontractor payments, including timely and clear communication with subcontractors on paperwork required for release of payment.</li><li>
Collect, review, and file certified payrolls and lien waivers.</li><li>
Verify subcontractor insurance for compliance with contract requirements.</li><li>
Maintain billing &amp; check logs and tracking sheets.</li><li>
Prepare and send subcontracts and change orders, route internally, and file.</li><li>
Process vendor/supplier accounts payable vouchers for payment.</li><li>
Log and track owner payments and subcontractor payments in multiple systems.</li><li>
Assist with onboarding paperwork for new FHP trade workers.</li><li>
Generate and submit department timecards.</li><li>
Generate Illinois Department of Labor (IDOL) payroll reports for FHP trade people.</li><li>
Enter certified payroll into LCP Tracker software for payroll reports for FHP trade people.</li><li>
Enter compliance information for various owners, utilizing owner provided software programs when applicable.</li><li>
Order office supplies and restock break room.</li><li>
Sort, distribute and process daily mail for the division.</li><li>
Other duties as assigned.</li></ul><p></p><b><br>
Requirements</b><br>
<ul><li>
High school diploma or equivalent; associate degree or certification in administrative assistance is a plus.</li><li>
Proven experience in an administrative support role, preferably in the construction or related industry.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management software.</li><li>
Strong organizational skills with the ability to multitask and prioritize tasks effectively.</li><li>
Excellent communication skills, both written and verbal, with a professional and courteous demeanor.</li><li>
Attention to detail and accuracy in data entry and document management.</li></ul><ul>
<li>Ability to work independently with minimal supervision and as part of a team.</li>
<li>Adaptability and willingness to learn new tasks and procedures.</li>
<li>Familiarity with construction terminology and processes is desirable but not required.</li>
</ul><p></p><p>F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
</p><p></p><p>If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474.</p><p></p><p><b><i>
Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms</i></b><i>: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.</i></p><b><br>
Benefits</b><br>
<ul>
<li>Health insurance</li>
<li>Dental insurance</li>
<li>Vision insurance</li>
<li>Paid time off</li>
<li>401K matching</li>
<li>Flexible spending account</li>
<li>Life insurance</li>
<li>Referral program</li>
<li>Professional development assistance</li>
<li>Eligibility for Year End Bonus</li>
<li>LifeLock Subscription
</li></ul><p></p><p><b><i>Salary Range:</i></b></p><p>
$45,000 - $55,000</p><p></p><p>
F.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority.</p></div>

SkillersZone LLC

<div>
 <strong>
  Job Overview
  <br/>
 </strong>
 We are looking for a highly organized and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will handle administrative tasks, manage schedules, maintain records, and ensure smooth communication within the organization. This role requires strong organizational, communication, and multitasking skills.
 <br/>
 <br/>
 <strong>
  Preferred Skills
  <br/>
 </strong>
 Experience with office management software or administrative tools.
 <br/>
 <br/>
 Familiarity with document management systems.
 <br/>
 <br/>
 Basic knowledge of bookkeeping or HR administrative tasks.
 <br/>
 <br/>
 Strong interpersonal skills and team collaboration.
 <br/>
 <br/>
 Benefits and Perks
 <br/>
 <br/>
 Competitive salary.
 <br/>
 <br/>
 Health and medical benefits.
 <br/>
 <br/>
 Paid time off and public holidays.
 <br/>
 <br/>
 Professional development and training opportunities.
 <br/>
 <br/>
 Supportive and collaborative work environment.
 <br/>
 <br/>
 Opportunities for career advancement.
 <br/>
 <br/>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 Provide administrative support to managers and team members.
 <br/>
 <br/>
 Manage calendars, schedule meetings, and coordinate appointments.
 <br/>
 <br/>
 Prepare and edit documents, reports, and presentations.
 <br/>
 <br/>
 Answer phone calls, respond to emails, and handle correspondence.
 <br/>
 <br/>
 Maintain and organize office files, records, and databases.
 <br/>
 <br/>
 Coordinate office activities, meetings, and company events.
 <br/>
 <br/>
 Assist with travel arrangements and expense reports.
 <br/>
 <br/>
 Order and manage office supplies and equipment.
 <br/>
 <br/>
 Support HR or finance departments with basic administrative tasks when needed.
 <br/>
 <br/>
 Ensure office operations run smoothly and efficiently.
 <br/>
 <br/>
 <strong>
  Required Qualifications
  <br/>
 </strong>
 Bachelor&rsquo;s degree or equivalent experience in business administration or a related field.
 <br/>
 <br/>
 1-3 years of experience in an administrative or office support role.
 <br/>
 <br/>
 Strong written and verbal communication skills.
 <br/>
 <br/>
 Excellent organizational and time-management abilities.
 <br/>
 <br/>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 <br/>
 <br/>
 Ability to multitask and prioritize tasks effectively.
 <br/>
 <br/>
 Strong attention to detail and problem-solving skills.
 <br/>
 <br/>
 Professional attitude and ability to maintain confidentiality.
</div>


Entry Level-Data Entry Clerk-Fully Remote

Winston & Strawn LLP

<div><div><p><b>ABOUT US</b><br>
For Business Professionals, Winston &amp; Strawn presents an exciting opportunity to be a part of a leading global law firm. With our commitment to excellence, diversity, a collaborative work environment, and an emphasis on professional growth, Winston offers a platform for individuals seeking to advance their careers in a dynamic and rewarding environment. Winston is known for its collaborative and collegial culture. We believe teamwork is an essential component in providing high-quality legal services and we value the talents and skills of our entire business professional team.<b>
</b></p><p><b>POSITION SUMMARY</b></p>
<p>The Supervisor of Administrative Services is responsible for supervising Practice Coordinators and Practice Assistants. This position creates and manages attorney assignments and oversees administrative teams. Acts as liaison between staff and attorneys.
</p><p><b>DUTIES AND RESPONSIBILITIES</b></p><div><ul><li>
Provides daily oversight of Practice Coordinators and Practice Assistants
</li><li>Creates and modifies attorney assignments to maintain well-balanced workloads; ensures appropriate staffing of administrative teams. Proactively collaborates with Partners directly on their support needs, applying input from the Senior Regional Manager of Administrative Services for as needed.</li><li>
Develops and manages staff performance through informal coaching and training. Ensures appropriate documentation to comply with firm guidelines. Conducts one-on-one coaching with staff members to solicit feedback, address issues and concerns, and facilitate interpersonal conflict resolution along with guidance from the Senior Regional Manager of Administrative Services.</li><li>
Oversees department attendance by reviewing and approving timecards, leave requests, and overtime utilizing firm software.</li><li>
Oversees the training and development for the Practice Assistant position.
</li><li>Plays a major role in the annual performance review cycle; provides comprehensive and insightful feedback for direct reports; and conducts performance review meetings with input from the Senior Regional Manager of Administrative Services.</li><li>
Conducts 90-day performance evaluations for new hires.</li><li>
Participates in the recruiting process to fill all staffing positions for PCs and PAs with input from the Senior Regional Manager of Administrative Services.</li><li>
Participates in development of new hire orientation schedules for team members. Provides comprehensive information regarding firm and department policies and procedures.</li><li>
Participates in all new hire attorney orientations.</li><li>
Conducts quarterly team meetings to provide business updates and receive feedback on various topics with the Senior Regional Manager of Administrative Services.</li><li>
Co-manages our cross office 83b team: creation of detailed training materials, onboarding new team members, monitoring submissions, answering attorney questions about the process, troubleshooting filing issues, research filing requirements in unusual situations to confer with supervising Tax attorney.</li><li>
Creates and maintains department records and documents.</li><li>
Assists with various department projects.</li><li>
Coordinates with other administrative departments for training and development of department staff members.</li></ul></div>
<p><b>BASIC QUALIFICATIONS</b></p><div><ul><li>
Bachelor&rsquo;s Degree or equivalent of relevant work experience.</li><li>
5+ years' legal support or administrative services experience required with a minimum of 3 years supervisory experience in a professional services environment, law firm preferred.</li><li>
This is an in-office role and will be expected to be in the office 4-5 days per week.</li></ul></div>
 <p><b>COMPETENCIES</b></p>
<ul><li>Knowledge of general legal and practice specific (if applicable) administrative processes and procedures, technology systems, and research tools</li><li>
Comprehensive understanding of litigation filing procedures (including e-filing), and pleading formats for both state and federal courts</li><li>
Excellent written communications skills including excellent grammar, punctuation, and spelling skills</li><li>
Advanced knowledge of Microsoft Word&trade; including creating, formatting, and editing legal documents and templates, and basic knowledge of Microsoft Excel&trade;</li><li>
Excellent attention to detail; ability to prepare basic and legal documents with minimal errors; good proofreading skills; Excellent organizational and follow-up skills</li><li>
Proactively demonstrates effective teamwork and communication with team members and all firm personnel</li><li>
Strategic and problem-solving skills necessary to handle a wide range of issues.</li><li>
Outstanding interpersonal skills required to work with all levels of firm personnel.</li></ul>
<p><b>BENEFITS</b></p><p>
Winston offers comprehensive benefits that provide a full spectrum of coverage and support for our full-time employees and their families.</p>
<p><b>SALARY</b></p>
<p><b>New York applicants only</b>: The target annual salary range for this role is currently $126,000-$143,000 based on a regular, full-time schedule. The amount of compensation offered will be determined by several factors, including but not limited to experience, qualifications, market data and internal equity. Total compensation includes a comprehensive healthcare benefits package, yearly retirement contribution, and may include an annual discretionary merit bonus.</p>
<p><b>We are an equal opportunity employer and welcome applicants from all backgrounds and experiences.</b> #LI-DC2</p></div></div>

Supervisor of Administrative Services

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