administrative office assistant

Baird & Warner

<div>
 
 About Baird &amp; Warner Real Estate
 
 
 
 Behind every great company is a culture created by the professionals who work there. It's what has earned Baird &amp; Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we've stayed true to the belief that when you give people the support they need, amazing things happen. That's why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose &mdash; making it easier for homebuyers and sellers to realize their real estate dreams.
 
 
 
 Job Summary:
 
 
 
 Our front desk staff are the heart of our business operations, and the directors of first impressions with our internal and external customers. In this role, you will be a part of a integral team of professionals that are responsible for many of the daily tasks that keep our great organization at optimal efficiency.
 
 
 We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Lincoln Square (4553 N Lincoln Ave, Chicago IL 60625) office.
 
 
 The ideal candidate must be customer focused and detail oriented, computer savvy, an excellent communicator, and highly professional. The role of Front Desk Administrative Assistant reports directly to our Chief of Staff. In addition to the skills described below, we are looking for individuals with high energy and enthusiasm, bright ideas to grow professionally, and a propensity to work diligently in a dynamic industry. Real estate experience is not required, but definitely a bonus! If you come with the drive and passion to succeed, we can help coach you towards success.
 
 
 
 This is a part-time, on-site position with expected hours Saturday-Sunday 10am-5pm (not a remote position).
 
 
 
 
 Essential Duties &amp; Responsibilities:
 
 
 
 <ul>
 <li>
 Greet visitors, answer incoming calls, and route questions to appropriate departments
 </li>
 <li>
 Manage front desk location's email inbox, triaging questions and supporting our internal and external customers
 </li>
 <li>
 Schedule meetings and prepare conference rooms accordingly
 </li>
 <li>
 Create and manage all aspects of MLS listings, and manage related documents needed for compliance on behalf of agents
 </li>
 <li>
 Oversee mail and package fulfillment, both incoming and outgoing
 </li>
 <li>
 Confidently and securely open and close office as shift requires, following detailed procedures and instructions
 </li>
 <li>
 Perform administrative duties as needed, such as ordering, maintaining, and restocking of office supplies and inventory
 </li>
 <li>
 Process photos for agents on both the MLS and in creating brochures
 </li>
 <li>
 Work collaboratively with the Marketing team on signage orders, billing, and data collection to streamline work across offices
 </li>
 <li>
 Work with accounts receivable on issuing receipts for both agents and clients, processing check payments, and facilitating customer satisfaction
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Real estate knowledge is a plus
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Positive attitude and professionalism
 </li>
 <li>
 Ability to multi-task &amp; prioritize
 </li>
 <li>
 Strong computer skills - including Google platform and Microsoft Office
 </li>
 <li>
 Motivated, self-starter who can work independently and as part of a team
 </li>
 <li>
 Excellent organizational skills and attention to detail
 </li>
 <li>
 Adaptability and flexibility are key factors for someone to succeed in this role
 </li>
 <li>
 Desire to grow in your position and accept new responsibilities
 </li>
 <li>
 Professional appearance
 </li>
 <li>
 Proactive
 
 
 </li>
 </ul>
 
 
 Skills &amp; Experience:
 
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required
 </li>
 <li>
 Previous real estate experience preferred
 </li>
 <li>
 Administrative assistant experience preferred
 
 
 </li>
 </ul>
 
 
 Salary Range
 
 
 
 
 $18 - $22 per hour
</div>

Part-Time Administrative Assistant

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

AA Chicago Cleaning

About UsWe are a rapidly growing cleaning and facility services company managing multiple residential and commercial properties. Our team is focused on reliability, quality, and strong client relationships&mdash;and we&rsquo;re looking for someone who can help keep our operations running smoothly as we continue to scale.The RoleWe&rsquo;re hiring an Administrative Assistant to support day-to-day operations. This is not a slow office job&mdash;this is a fast-paced, problem-solving role where you&rsquo;ll be coordinating schedules, communicating with clients and staff, and keeping everything organized behind the scenes.If you&rsquo;re someone who thrives under pressure, takes initiative, and likes being the person that keeps everything together&mdash;this role is for you.What You&rsquo;ll Be Doing<ul><li>Coordinate daily cleaning schedules across multiple properties</li><li>Communicate with clients, property managers, and team members</li><li>Handle last-minute call-offs and find coverage quickly</li><li>Manage service requests, work orders, and follow-ups</li><li>Assist with onboarding new clients and employees</li><li>Support invoicing, billing, and basic administrative tasks</li><li>Order supplies and coordinate with vendors</li><li>Help with hiring (posting jobs, scheduling interviews, screening candidates)</li><li>Keep operations organized and running efficiently</li></ul>What We&rsquo;re Looking For<ul><li>1&ndash;3 years of administrative, dispatch, or operations experience</li><li>Strong organization and time-management skills</li><li>Excellent communication skills (phone, text, email)</li><li>Ability to multitask and stay calm in a fast-paced environment</li><li>Problem-solver who takes initiative and ownership</li><li>Reliable, detail-oriented, and accountable</li></ul>Bonus Points If You Have<ul><li>Experience in cleaning, property management, or service-based businesses</li><li>Familiarity with scheduling or dispatch software</li><li>Basic bookkeeping or invoicing experience</li></ul>Why This Role Is Different<ul><li>You&rsquo;ll play a key role in daily operations (not just paperwork)</li><li>Opportunity to grow into an Operations Manager position</li><li>Be part of a company that is actively growing and scaling</li><li>Your work will have a direct impact on success and client satisfaction</li></ul>Schedule<ul><li>Monday&ndash;Friday</li><li>Occasional after-hours communication for urgent coverage</li></ul>How to ApplySend email to Nathan@aachicagocleaning.comPay: $18.00 - $23.00 per hourWork Location: Hybrid remote in Chicago, IL 60642

Job Title: Administrative Assistant

<div>Responsibilities:

Are you passionate about building strong connections with people? Are you looking to find more than just a job &ndash; rather a career filled with purpose? Do you want to make an impactful difference by providing affordable housing to those that need it most?<div>
If so, we are looking for you to join our team as a Administrative Assistant at Circle Park Apartments in Chicago, Il!</div><div></div> 
ESSENTIAL JOB FUNCTIONS<ul><li>
providing timely and professional responses to phone calls and emails.</li><li>
Distributing application materials</li><li>
Managing leasing tasks such as lease signings, preparing financial statements and invoices, and performing other administrative duties.</li><li>
Maintain accurate wait and transfer lists; review applicant files to determine eligibility</li><li>
Support site and office operations as assigned by manager</li></ul><div></div><div> 
WHY YOU&rsquo;LL LOVE IT HERE
</div><ul><li>Lots of paid time off (19+ days!) &ndash; we value your life outside of work.</li><li>
Customizable total rewards package &ndash; pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program</li><li>
Financial wellness perks to set you up for success - such as 401(k), FSA &amp; HSA, employer-paid life and AD&amp;D insurance; paid leave &amp; disability programs.</li><li>
Mental health resources, such as counseling, are available to our team members.</li><li>
Fertility benefits &ndash; such as surrogacy, adoption assistance and more!</li><li>
Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world!</li><li>
Grow with us &ndash; learning &amp; training programs; tuition &amp; certification reimbursement; internal advancement opportunities are available&hellip;and so much more!</li></ul><div>
ANTICIPATED SALARY RANGE</div><ul><li>
$21.00 /hr.</li><li>
Annual Performance Bonus</li><li>
This position is Non-Exempt, meaning eligible for overtime pay</li></ul><div></div><div> 
This range is provided as a general guideline and reflects what we reasonably expect to pay for this role at the time of posting. Actual compensation may vary depending on a variety of factors, including the candidate&rsquo;s qualifications, geographical location, and the specific responsibilities of the role. In addition to salary, this position may be eligible for performance bonuses and a comprehensive benefits package, including health insurance, retirement plans, and paid time off.</div><div></div><div> 
Final compensation offers will be determined following a thorough assessment of the candidate&rsquo;s background and the requirements of the position.</div>
Qualifications: 
<div></div><ul><li>
Prior experience in the affordable housing industry (preferred but not mandatory).</li><li>
Ability to obtain a leasing license within 120 days of hire</li><li>
Excellent written and verbal communication skills.</li><li>
A proven track record of managing complex operational tasks.</li><li>
You are committed to exceed expectations of those around you by providing exceptional service</li><li>
You bring determination each day &ndash; embracing constructive criticism and pushing to get better</li><li>
You believe in teamwork &ndash; that we are better, together</li><li>
You are trustworthy and reliable to do the right thing &ndash; no matter what</li><li>
You welcome everyone and know the best ideas are born through diversity of thought and perspective</li></ul><div></div><div> 
#RAJobs</div><div>
#LI-AB1</div>
Overview:
<div>
Related Affordable spearheads Related's initiatives to preserve and enhance the nation's affordable housing supply. With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Presently, Related Affordable manages one of the largest affordable housing portfolios in the United States. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide. Visit our website for more information: Related Affordable Housing.</div>
We are proud to be an equal-opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards.
 Explore careers at www.Related.com
For details on our hiring policies and privacy practices, visit our Privacy Policy</div>

Administrative Assistant

Synergis

<div>
 
 
 TITLE:
 
 Administrative Business Partner
 
 
 
 LOCATION:
 
 Remote (CST hours)
 
 
 
 ANTICIPATED DURATION:
 
 From 04/14/2026 to 10/10/2026 (W2 with benefits)
 
 
 
 
 
 Join Our Team as an Administrative Business Partner and Make a Key Impact in a Dynamic, Remote-Friendly Environment!
 
 
 
 
 
 Are you an organized, proactive professional with a knack for streamlining operations and fostering strong relationships? As an Administrative Business Partner, you will play a vital role in supporting our team's success by handling essential administrative functions, managing schedules, coordinating travel, and ensuring smooth daily operations. This is a fantastic opportunity to contribute to a forward-thinking organization dedicated to innovation and growth.
 
 
 
 
 
 
 Required Skills:
 
 
 <ul>
 <li>
 Exceptional organizational and time management abilities
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Proficiency in calendar management and travel coordination
 </li>
 <li>
 Experience with expense reporting and facilities coordination
 </li>
 <li>
 Ability to work independently and prioritize effectively
 </li>
 </ul>
 
 
 
 
 
 Nice to Have Skills:
 
 
 <ul>
 <li>
 Familiarity with remote work tools and platforms
 </li>
 <li>
 Basic understanding of office management or administrative software
 </li>
 <li>
 Previous experience supporting executive teams
 </li>
 </ul>
 
 
 
 
 
 Preferred Education and Experience:
 
 
 <ul>
 <li>
 High school diploma or equivalent; a bachelor&rsquo;s degree is a plus
 </li>
 <li>
 Prior experience in an administrative or executive support role
 </li>
 <li>
 Proven ability to handle multiple tasks efficiently in a fast-paced environment
 </li>
 </ul>
 
 
 
 
 
 Other Requirements:
 
 
 <ul>
 <li>
 Flexibility to align with a 9-5 schedule in the CT time zone remotely
 </li>
 <li>
 Comfortable with handling sensitive information with discretion
 </li>
 <li>
 Willingness to adapt to evolving priorities and responsibilities
 </li>
 </ul>
 
 
 
 
 The hourly pay rate range for this position is $20.00 to $34.37 (dependent on factors including but not limited to client requirements, experience, statutory considerations, and location). Benefits available to full-time employees: medical, dental, vision, disability, life insurance, 401k and commuter benefits.
 
 
 
 
 
 Synergis is proud to be an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, ethnicity, national origin, religion, age, gender, gender identity, political affiliation, sexual orientation, marital status, disability, military/veteran status, or any other status protected by applicable law.
 
 
 
 
 
 Qualified applicants with arrest or conviction records will be considered for employment in accordance with the requirements of applicable state and local laws, including but not limited to, the San Francisco Fair Chance Ordinance, the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.
 
 
 
 
 
 For immediate consideration, please forward your resume to sdibb@Synergishr.com.
 
 
 If you require assistance or an accommodation in the application or employment process, please contact us at sdibb@Synergishr.com.
 
 
 Synergis is a workforce solutions partner serving thousands of businesses and job seekers nationwide. Our digital world has accelerated the need for businesses to build IT ecosystems that enable growth and innovation along with enhancing the Total Experience (TX). Synergis partners with our clients at the intersection of talent and transformation to scale their balanced teams of tech, digital and creative professionals. Learn more about Synergis at www.synergishr.com.
 
</div>

F.H. Paschen

<div>F.H. Paschen has over 115 years of experience in the construction industry. You&rsquo;ve driven on highways we paved, you&rsquo;ve travelled through airports we modernized, you&rsquo;ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility&mdash;as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity&mdash;as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity&mdash;by creating solutions to solve your greatest challenges. And we perform with MORE Pride&mdash;in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget&mdash;we deliver with MORE Paschen.
Position Overview:
Provide administrative support to project managers, engineers, and other team members, ensuring smooth and efficient operations within the construction projects. This position reports to the Office Manager and/or the project team.
Assigned Responsibilities:<ul><li>
Manage incoming and outgoing correspondence, including phone calls, emails, and mail, and respond or redirect inquiries as appropriate.</li><li>
Assist with data entry, document formatting, and other administrative tasks to support project management activities.</li><li>
Maintain organized project files and records, both in physical and electronic formats, ensuring easy access and retrieval of information.</li><li>
Generate subcontractor pay applications and voucher for payment.</li><li>
Coordinate and manage subcontractor payments, including timely and clear communication with subcontractors on paperwork required for release of payment.</li><li>
Collect, review, and file certified payrolls and lien waivers.</li><li>
Verify subcontractor insurance for compliance with contract requirements.</li><li>
Maintain billing &amp; check logs and tracking sheets.</li><li>
Prepare and send subcontracts and change orders, route internally, and file.</li><li>
Process vendor/supplier accounts payable vouchers for payment.</li><li>
Log and track owner payments and subcontractor payments in multiple systems.</li><li>
Assist with onboarding paperwork for new FHP trade workers.</li><li>
Generate and submit department timecards.</li><li>
Generate Illinois Department of Labor (IDOL) payroll reports for FHP trade people.</li><li>
Enter certified payroll into LCP Tracker software for payroll reports for FHP trade people.</li><li>
Enter compliance information for various owners, utilizing owner provided software programs when applicable.</li><li>
Order office supplies and restock break room.</li><li>
Sort, distribute and process daily mail for the division.</li><li>
Other duties as assigned.</li></ul> 
Requirements 
<ul><li>
High school diploma or equivalent; associate degree or certification in administrative assistance is a plus.</li><li>
Proven experience in an administrative support role, preferably in the construction or related industry.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management software.</li><li>
Strong organizational skills with the ability to multitask and prioritize tasks effectively.</li><li>
Excellent communication skills, both written and verbal, with a professional and courteous demeanor.</li><li>
Attention to detail and accuracy in data entry and document management.</li></ul><ul>
<li>Ability to work independently with minimal supervision and as part of a team.</li>
<li>Adaptability and willingness to learn new tasks and procedures.</li>
<li>Familiarity with construction terminology and processes is desirable but not required.</li>
</ul>F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474.
Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly. 
Benefits 
<ul>
<li>Health insurance</li>
<li>Dental insurance</li>
<li>Vision insurance</li>
<li>Paid time off</li>
<li>401K matching</li>
<li>Flexible spending account</li>
<li>Life insurance</li>
<li>Referral program</li>
<li>Professional development assistance</li>
<li>Eligibility for Year End Bonus</li>
<li>LifeLock Subscription
</li></ul>Salary Range:
$45,000 - $55,000
F.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority.</div>

Confidential

<div>
 
 Description:
 
 
 
 
 Role is 5 days a week in office. There is no opportunity for remote working.
 
 
 
 
 The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
 
 
 
 
 Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.
 
 
 
 
 Qualifications
 
 
 - Minimum of 3 years of experience in an Executive or Administrative Assistant role
 
 
 - High school diploma or GED is required; Bachelor's degree preferred
 
 
 - Being able to multi-task in a fast-paced environment
 
 
 - Experience in calendar management
 
 
 - Adaptable team player
 
 
 - Good problem-solving ability
 
 
 - Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
 
 
 - Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
 
 
 - Effective interpersonal skills and excellent telephone etiquette
 
 
 - Tact and good judgment in confidential situations and proven experience interacting with senior management
 
 
 
</div>

Executive Assistant

Explore 311+ Administrative office assistant in Chicago this April. Find roles across top companies and apply now to boost your career.

311 administrative office assistant jobs In Chicago

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Part-Time Administrative Assistant

Job Title: Administrative Assistant

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Administrative Assistant

Administrative Assistant

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