administrative assistant

executive assistant

office administrator

office assistant

receptionist/administrative assistant Jobs in Houston

receptionist/administrative assistant

administrative office assistant

Generators of Houston

Overview We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This vital role is the heartbeat of our daily operations, ensuring that administrative functions run smoothly and efficiently. As an energetic and proactive professional, you will be the first point of contact for visitors and clients, manage essential office tasks, and support various departments with your exceptional organizational skills. Your enthusiasm and attention to detail will help create a welcoming environment while maintaining seamless office management.Duties<ul><li>Greet visitors, answer multi-line phone systems, and direct calls with professionalism and excellent phone etiquette</li><li>Manage front desk operations, including check-ins, appointments, and visitor sign-in procedures</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records</li><li>Coordinate calendar management for team members, scheduling meetings, appointments, and personal assistant tasks</li><li>Assist with office management duties such as supply inventory, maintenance requests, and general clerical support</li></ul>Experience<ul><li>Proven office experience with a strong background in administrative support roles</li><li>Familiarity with multi-line phone systems, data entry, filing systems, and office software including Microsoft Office and Google Workspace</li><li>Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members</li><li>Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Strong typing skills along with excellent proofreading capabilities to ensure clear communication</li></ul>Pay: From $17.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office Administrative Assistant

Small Places

OverviewSmall Places is seeking a dynamic and experienced Administrative Assistant to support our leadership team in their day-to-day operations at our urban farm location, Finca Tres Robles. The Administrative Assistant plays a key role in supporting organizational growth by strengthening internal systems and external relationships. This position provides high-level administrative support to the Executive Director and Development Manager, with a strong focus on donor engagement, scheduling, and management of our Neon CRM system. As our network of supporters grows, this role ensures timely, thoughtful communication and helps maintain meaningful connections with recurring and prospective donors.Responsibilities:As our Administrative Assistant, your responsibilities will include but not limited to:Executive &amp; Administrative Support<ul><li>Manage and coordinate calendars for the Executive Director and Development Manager</li><li>Schedule meetings, site visits, and donor engagements</li><li>Prepare meeting materials, agendas, and follow-up notes</li><li>Support general administrative needs and organizational coordination</li></ul>Donor Relations &amp; Communications<ul><li>Assist in maintaining relationships with recurring and new donors through timely communication with Development Manager</li><li>Draft and send donor acknowledgments, thank-you messages, and follow-ups</li><li>Track donor interactions and help ensure consistent engagement</li><li>Support planning and coordination of donor visits and events</li></ul>CRM &amp; Data Management<ul><li>Maintain and update donor records in our Neon CRM system</li><li>Ensure accuracy and organization of contact information, giving history, and engagement notes</li><li>Generate basic reports to support development strategy and outreach</li><li>Support gift tracking and acknowledgment processes</li></ul>Qualifications and Experience &ndash; preferences:<ul><li>1-2 year of experience in administrative roles</li><li>Systems-oriented, relationship-driven and community-minded</li><li>Strong organizational skills and attention to detail</li><li>Excellent written and verbal communication skills</li><li>Experience with Google Drive and Microsoft Office</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Discretion and integrity in handling sensitive information</li><li>Proactive and adaptable in a growing organization</li><li>Experience with CRM systems + Quickbooks Online - preferred</li><li>Possess sound judgment, a level-head, and a fair mind, especially under pressure.</li><li>Able to self-direct and carry out tasks independently.</li><li>Well organized with attention to detail and proven ability to multi-task.</li><li>Ability to meet deadlines.</li><li>Interest in food access and/or community-based initiatives</li><li>Bi-lingual (English and Spanish) - preferred</li></ul>Schedule and Pay:<ul><li>This is a part-time role, ~10-15 hours/week</li><li>$17-20/hr &ndash; based on previous experience</li></ul>Pay: $17.00 - $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Administrative Assistant

Aquent

<div>
 
 Summary
 
 
 
 The main function of this administrative assistant will be to provide administrative support by managing email communications and permit applications, as well as printing plan sets. Additional administrative responsibilities will be assigned as needed.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
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 Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
 </li>
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 Prepare invoices, reports, memos, letters, financial statements, and other documents.
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 File and retrieve corporate documents, records, and reports.
 </li>
 <li>
 Open, sort and distribute incoming correspondence, including faxes and emails.
 </li>
 <li>
 Prepare responses to correspondence containing routing inquiries.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
 </li>
 <li>
 Ability to work independently and manage one&rsquo;s time.
 </li>
 <li>
 Ability to keep information organized and confidential.
 </li>
 <li>
 Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
 
 
 </li>
 </ul>
 
 Education/Experience
 
 
 
 <ul>
 <li>
 High school diploma or GED required.
 </li>
 <li>
 0-2 years experience required.
 
 
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 </ul>
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Administrative Assistant [209074]

The Church Without Walls

OverviewThe Administrative Assistant to the Minister of Ministries &amp; Media provides comprehensive administrative and organizational support to ensure the effective operation of the Executive Office. This position assists in coordinating communication, scheduling, record-keeping, and project tracking for the Minister of Ministries and Media. The Administrative Assistant serves as a key liaison between the Minister of Ministries and Media, staff, ministry leaders, and community partners. Advancing the mission, vision, and core values of The Church Without Walls.Key ResponsibilitiesExecutive Support&middot; Manage and maintain the Minister of Ministries &amp; Media&rsquo;s schedule, meetings, travel, and correspondence.&middot; Prepare, proofread, and distribute letters, reports, presentations, and other documents.&middot; Handle confidential information with the highest degree of integrity and discretion.&middot; Serve as the initial point of contact for internal and external inquiries directed to the Minister of Ministries and Media.Operational &amp; Ministry Coordination&middot; Support the implementation and documentation of strategic goals and initiatives.&middot; Coordinate interdepartmental communication to ensure timely follow-up on assigned projects.&middot; Maintain organized and up-to-date digital and physical filing systems for executive operations.&middot; Assist with administrative tasks related to staff onboarding, communications, and workflow tracking.Financial &amp; Administrative Support&middot; Process invoices, expense reimbursements, and purchasing requests under the direction of the Minister of Ministries and Media.&middot; Assist with budget preparation, expenditure tracking, and basic financial documentation.Ministry &amp; Administrative Support&middot; Supporting administrative processes that ensure operational readiness across administration, finance, HR, facilities, and ministry coordination.&middot; Providing administrative support for ministry development, budgeting, and calendaring initiatives.&middot; Maintaining records, reports, and follow-up documentation connected to strategic planning, ministry reviews, and key performance measures.&middot; Assisting with coordination between the Minister of Ministries and Media, ministry leaders, and Christian Education staff for continuing education, professional growth, and spiritual development initiatives.&middot; Coordinates meetings, retreats, and events for ministry staff focused on spiritual development, strategic goals, and annual planning.&middot; Helping facilitate communication and logistics related to annual strategic planning and the development of financial plans that align with church objectives.Qualifications:Associate or bachelor&rsquo;s degree preferred, or equivalent administrative experience.<ul><li>Minimum of 5 years of administrative experience supporting senior leadership in a church, nonprofit, or corporate setting.</li><li>Proficiency with Microsoft Office Suite, Google Workspace, and general office technology.</li><li>Exceptional organization, communication, and time management skills.</li><li>Demonstrated ability to manage multiple priorities in a fast-paced, ministry-focused environment.</li><li>Strong attention to detail, professionalism, and commitment to confidentiality.</li><li>Alignment with the mission, vision, and values of The Church Without Walls.</li></ul>Core Competencies:<ul><li>Professionalism &amp; integrity</li><li>Organizational and Time Management Skills</li><li>Strong written and verbal communication</li><li>Confidentiality and discretion</li><li>Problem-Solving &amp; Initiative</li><li>Team Collaboration and Interpersonal Effectiveness</li><li>High Capacity and Detail-Oriented</li><li>Proactive and Positive Attitude</li><li>Multitasker, Creative, and Fast Learner</li></ul>Spiritual Expectations:<ul><li>Maintain a personal relationship with Jesus Christ and a lifestyle consistent with biblical principles.</li><li>Support and actively participate in the mission, vision, and values of The Church Without Walls.</li></ul>Pay: $45,000.00 - $52,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive administrative support: 5 years (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77084 (Required)</li></ul>Work Location: In person

Shimaa Beauty Center Arlington

Start Your Career in a Professional Office Environment!We are currently hiring a reliable and detail-oriented Administrative Assistant to support our growing team. This is a great opportunity for individuals looking to build a stable career with growth potential.No advanced experience required &mdash; we provide training!Responsibilities<ul><li>Answer and direct phone calls</li><li>Manage emails and schedule appointments</li><li>Maintain and organize files and records</li><li>Assist with data entry and basic reports</li><li>Support team members with daily administrative tasks</li><li>Handle office supplies and general coordination</li></ul>Requirements<ul><li>High school diploma or equivalent</li><li>Basic computer skills (Microsoft Word, Excel, email)</li><li>Strong communication and organizational skills</li><li>Ability to multitask and stay organized</li><li>Positive attitude and willingness to learn</li></ul>What We Offer<ul><li>Competitive hourly pay</li><li>Paid training provided</li><li>Career growth opportunities</li><li>Supportive and friendly work environment</li><li>Stable, full-time schedule</li></ul>Why Join Us?We are a fast-growing company that values reliability, teamwork, and growth. Whether you are starting your career or looking for a fresh opportunity, this role offers a strong foundation for long-term success.Apply Today!We are actively hiring and reviewing applications daily. Immediate openings available.Pay: $24.00 - $29.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant (Entry-Level)

Federal Steel Supply

About the RoleFederal Steel Supply is looking for a detail-oriented Administrative Assistant to support our Houston operations. This role is critical to keeping daily shipping, receiving, and order processing running smoothly. You will work closely with the yard, supply chain, and corporate teams to ensure accuracy and communication across all orders and shipments.This is a hands-on role in a fast-paced environment, ideal for someone who is organized, comfortable learning new systems, and enjoys being a key part of operations.Duties<ul><li>Manage driver check-in and check-out for pickups and deliveries</li><li>Notify yard operators and receiving teams when trucks are ready for loading or unloading</li><li>Create packing lists and bills of lading for completed orders</li><li>Enter and manage order and material data within internal systems</li><li>Learn and use internal systems to process and track material (including cutting entries)</li><li>Schedule LTL shipments and coordinate outbound loads</li><li>Partner with Supply Chain and Corporate QA on material documentation and MTRs</li><li>Track buyout materials and move approved items into the order fulfillment process</li><li>Maintain records for orders sent out for outside services</li><li>Pull operational reports and support day-to-day data needs</li><li>Send daily shipment reports and distribute all shipping documentation</li></ul>Skills<ul><li>Strong attention to detail and accuracy</li><li>Clear and professional communication skills</li><li>Comfortable working in multiple systems and learning new tools quickly</li><li>Proficiency in Excel and basic computer skills</li><li>Ability to stay organized and manage multiple tasks at once</li><li>Previous administrative or operations support experience preferred</li></ul>Work EnvironmentThis role works closely with yard operations and office staff in a fast-paced, team-oriented setting. Flexibility is important, as workload may vary and occasional overtime may be needed.Pay: From $20.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Houston, TX 77049 (Required)</li></ul>Work Location: In person

Russell Tobin

<div>
 
 
 Job Duration : 6 Months
 
 
 
 
 Salary : $22/hour
 
 
 
 
 Location : Houston , TX 77002
 
 
 
 
 
 
 The Junior Banker Assistant role provides high-volume administrative support to 25+ Junior Bankers across analyst to junior VP levels. The position operates within a team-based support model, offers full training, and requires a proactive, detail-oriented professional capable of managing demanding workloads in a fast-paced, and occasionally remote, environment.
 
 
 
 Division Objectives
 
 
 
 The division aims to be a leading global investment bank by building long-term client relationships, delivering world-class execution, driving strong stakeholder returns, and fostering a dynamic, diverse, and merit-based workplace.
 
 
 
 Key Responsibilities
 
 
 
 The role involves managing calendars, meetings, calls, travel, expenses, invoices, and daily administrative needs across multiple time zones and locations, while providing ongoing team support, ad hoc assistance, and coverage for colleagues as required.
 
 
 
 Skills &amp; Work Hours
 
 
 
 The position requires strong Microsoft Office skills, excellent communication, multitasking ability, discretion, adaptability, and a proactive team-oriented mindset. The role is suited to candidates with up to one year of experience and requires flexibility within standard business hours.
 
 
 
 
 
 
 Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.
 
 
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Explore 479+ Administrative office assistant in Houston this May. Find roles across top companies and apply now to boost your career.

479 administrative office assistant jobs In Houston

Office Administrative Assistant

Administrative Assistant

Administrative Assistant [209074]

Administrative Assistant

Administrative Assistant (Entry-Level)

Administrative Assistant

Administrative Assistant