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administrative assistant (entry-level) Jobs in Houston

administrative assistant (entry-level)

administrative office assistant

TNT Crane & Rigging

<div>TNT Crane &amp; Rigging Inc. 
Job Title: Administrative Assistant, Training Department 
Location: Houston
 
Reports to: Training Manager
Summary:
 
The Training Department Administrative Assistant performs routine clerical, secretarial, and administrative work in support of the Training Department. This role supports the registration and tracking of apprentices, coordinates and schedules training activities, assists with creation of training aids, maintains accurate record-keeping, and serves as a point of contact for the department.<div>
Responsibilities: 
<ul><li>Registers apprentices in RAPIDS and maintains accurate, up-to-date apprentice records.</li><li>Tracks apprentice on-the-job training (OJT) hours, certifications, and progress toward completion requirements.</li><li>Coordinates and schedules training classes, instructors, facilities, and materials for apprentices and employees.</li><li>Serves as a point of contact for the Training Department, responding to internal inquiries from employees, managers, and branch locations.</li><li>Maintains training department files, certification records, and compliance documentation.</li><li>Collect training feedback, maintain participation records, and summarize results for leadership</li><li>Prepares, duplicates, and distributes training materials, reports, rosters, sign-in sheets, and other training department material.</li><li>Maintains training department office and supply inventory.</li><li>Assists with tracking apprentice enrollment status, employee certification renewals, and required documentation deadlines.</li><li>Other job duties as assigned.</li></ul> 
</div><div>Qualifications:
 
<ul><li>High School diploma or GED required.</li><li>Experience coordinating schedules, events, or internal programs</li><li>Prior administrative support, office coordination, training administration, or related experience</li><li>Must have good interpersonal and communication skills, both written and verbal with the ability to interact professionally with employees, supervisors, trainers, and leadership</li><li>Exceptional organization skills with the ability to manage multiple projects and priorities simultaneously</li><li>High attention to detail and commitment to maintaining accurate records and documentation</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn training/apprenticeship tracking systems.</li><li>Ability to read, interpret, and write reports legibly in English.</li><li>Ability to prioritize, organize, and meet work deadlines.</li><li>Ability to type a minimum of 45 wpm</li></ul></div></div>

Administrative Assistant

EmpowHR Consulting

We are seeking an experienced, highly organized, and proactive Executive Assistant to serve as a trusted partner to the Owner and support the daily operations of our growing pharmacy. This is more than a traditional administrative role, we are looking for someone who is resourceful, takes initiative, anticipates needs, and thrives with minimal supervision.The ideal candidate is a self-starter who enjoys creating organization, solving problems independently, and keeping business operations running efficiently. This individual will play a critical role in executive support, office administration, vendor coordination, customer communication, and operational efficiency.Key ResponsibilitiesAdministrative &amp; Executive Support&middot; Manage and prioritize the executive's calendar, appointments, and daily schedule.&middot; Screen and prioritize phone calls, emails, and correspondence.&middot; Prepare reports, presentations, spreadsheets, and executive communications.&middot; Coordinate meetings, agendas, minutes, and follow-up action items.&middot; Handle confidential information with discretion.&middot; Coordinate travel arrangements and expense reporting.Strategic Business Support&middot; Assist with business planning and strategic initiatives.&middot; Research vendors, products, and business opportunities.&middot; Develop reports and dashboards to support executive decision-making.&middot; Coordinate cross-functional projects from planning through completion.&middot; Track key initiatives and ensure deadlines are met.&middot; Identify opportunities to improve operational efficiency and implement solutions.&middot; Serve as an extension of the Owner by following up on priorities and driving accountability.Office &amp; Business Operations&middot; Manage day-to-day administrative operations.&middot; Maintain filing systems and office records.&middot; Order office supplies and manage vendor relationships.&middot; Assist with invoices, billing support, and recordkeeping.&middot; Coordinate meetings, events, and employee activities.Pharmacy Administration&middot; Support operational initiatives and special projects.&middot; Coordinate communication with pharmaceutical vendors and suppliers.&middot; Track renewals, inspections, certifications, and compliance deadlines.Experience &amp; QualificationsRequired&middot; 5+ years of Executive Assistant, Administrative, or Office Management experience.&middot; Experience supporting executives or business owners.&middot; Excellent organizational, communication, and time-management skills.&middot; Ability to manage multiple priorities independently.&middot; Strong attention to detail and professionalism.&middot; Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).Preferred&middot; Healthcare, pharmacy, or medical office experience.&middot; Experience with QuickBooks or accounting software.&middot; Knowledge of healthcare administrative processes and compliance.Ideal CandidateThe successful candidate is someone who:&middot; Is a self-starter who requires minimal direction.&middot; Anticipates needs before they arise.&middot; Takes ownership from start to finish.&middot; Thinks strategically and proactively solves problems.&middot; Maintains professionalism under pressure.&middot; Builds strong relationships and improves processes.&middot; Is dependable, trustworthy, and highly accountable.Why Join Our Team?We are a growing pharmacy seeking an Executive Assistant who wants to become a valued member of our leadership team. We value initiative, accountability, professionalism, and continuous improvement. This role offers the opportunity to make a meaningful impact by helping streamline operations, support executive leadership, and contribute to the continued success of our organization.Pay: Up to $31.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Executive Assistant

Texas Children's Hospital

<div>We&rsquo;re searching for a Department Assistant - who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Assistant Directors and/or other faculty/physicians and leaders.
Think you&rsquo;ve got what it takes? 
Job Duties &amp; Responsibilities
<ul><li>Answers telephones in a professional manner, takes accurate messages and transfers calls to the appropriate party in a courteous and timely manner.
</li><li>Develops and maintains a system for tracking and restocking office supply inventory that insures a constant and adequate supply of necessary operational supplies required for personnel and for all office machines and store them in an orderly, easily retrievable manner.
</li><li>Coordinates daily general communications functions including 1) timely pick-up, delivery and distribution of departmental mail, accurate preparation of outgoing mail, courier and other mail media items for departmental personnel; 2) reliably handling e-mail and facsimile correspondence as directed
</li><li>Maintains in stock and in an orderly manner the coffee and other food supplies provided by department, and ensures maintenance of general cleanliness of department, including scheduling of routine and/or needed maintenance of facilities (carpets, walls, etc.), machines, etc.
</li><li>Performs department specific customer service functions.
</li><li>Orders and maintains appropriate par levels of office supplies and manages within budget.
</li><li>Completes assigned tasks for onboarding of new employees.
</li><li>Performs administrative duties.
</li><li>Performs other essential job-related functions.
</li>Performs scheduling tasks. 
<li>
</li></ul>As part of our commitment to maintaining a safe and healthy workplace, all successful candidates will be required to undergo respiratory fit testing in compliance with occupational health and safety standards. 
Skills &amp; Requirements
<ul><li>H.S. Diploma or Equivalent Required
</li><li>2 Years Administrative/Secretarial Experience, preferably in a Healthcare Environment</li></ul></div>

Department Assistant

One new creation

<div><h2 class="jobSectionHeader">Description:</h2>
For years, One New Creation has been a trusted name in the moving industry across the United States. What began as a small operation built on hard work and integrity has grown into a dependable, full-service moving company known for consistency, professionalism, and care. 
 
We understand that moving is more than transporting belongings&mdash;it&rsquo;s about protecting memories, respecting timelines, and supporting new beginnings. That philosophy has guided every move we&rsquo;ve completed, whether for families relocating their homes or businesses transitioning to new spaces. 
 
Our longevity is rooted in doing things the right way. We invest in trained crews, proven processes, and quality equipment to ensure each move is handled with precision. From careful packing and secure loading to efficient transportation and thoughtful placement at the final destination, we focus on details that make a real difference. 
 
One New Creation is seeking a professional and detail-oriented Front Office Assistant to join our team in Houston, TX. This role is ideal for someone who enjoys creating positive first impressions, staying organized, and supporting daily business operations in a fast-paced office environment. 
 
As the first point of contact for visitors, clients, and team members, you will play an important role in ensuring the office operates efficiently while providing outstanding administrative support. 
 
Responsibilities 
 
Welcome visitors, clients, and guests with a professional and friendly attitude. 
Answer and direct incoming phone calls and emails. 
Schedule appointments, meetings, and maintain office calendars. 
Manage office correspondence, filing systems, and documentation. 
Maintain reception and common areas in a clean and organized manner. 
Assist with data entry, record management, and administrative tasks. 
Coordinate office supplies and support daily operational needs. 
Collaborate with team members to ensure efficient office workflow. 
 
Benefits 
Competitive Salary: $35,000&ndash;$39,000 annually. 
Career growth and professional development opportunities. 
Supportive and collaborative work environment. 
Skill-building through hands-on training and mentorship. 
Stable full-time position with long-term advancement potential. 
Opportunity to contribute to a growing and purpose-driven organization.
<h2 class="jobSectionHeader">Requirements:</h2>
Qualifications 
 
Excellent verbal and written communication skills. 
Strong organizational and time management abilities. 
Professional appearance and customer-focused mindset. 
Ability to multitask and prioritize responsibilities effectively. 
Attention to detail and problem-solving skills. 
Proficiency with standard office software and computer applications. 
Positive attitude and ability to work both independently and within a team.</div>

Front Office Assistant

Lowe's Home Improvement

<div><div>What You Will Do
 
All Lowe&rsquo;s associates deliver quality customer service while maintaining a store that is clean, safe, and stocked with the products our customers need. As a Scheduling and Staffing Administrator, this means: 
<ul><li>Being friendly, professional, and supporting internal customers (store leadership, HR, and Lowe&rsquo;s associates) and external customers.</li><li>Monitoring driver and associate scheduling to ensure merchandise can be delivered on time and stocked efficiently.</li><li>Engaging in safe work practices and encouraging others to do the same.</li></ul></div><div>
The Scheduling and Staffing Administrator supports store leadership through administrative duties related to staffing, scheduling, talent acquisition training, compliance, and payroll. This role maintains associate paperwork, organizes the break and training rooms, and updates time and attendance records, according to Lowe&rsquo;s policies and procedures. This role also assists the Store Manager and Assistant Store Manager in reviewing, scheduling and processing prospective candidates through the talent acquisition process. In addition, the Scheduling and Staffing Administrator supports a strong safety culture by handling all administrative tasks related to Worker&rsquo;s Compensation, General Liability, and Auto Claims. To be successful, the individual in this role must be organized and able to balance many administrative tasks throughout the day. 
 
The Scheduling and Staffing Administrator works closely with the Store Manager, Assistant Store Managers and Human Resources to support administrative duties and allow these roles to focus on strategic and people leadership activities. 
Travel Requirements: This role does not require regular travel; however, this role may need to travel on occasion to meetings, trainings, or to support neighboring stores. 
What We're Looking For 
<ul><li>Hourly Full Time or Part Time: Generally scheduled 39 to 40 or up to 25 hours per week, respectively; more hours may be required based on the needs of the store.</li><li>Requires morning, afternoon and evening availability any day of the week.</li><li>Requests to be scheduled off for a specific day require advanced notification and approval by supervisor.</li><li>Minimally must be able to lift 10 pounds without assistance; may lift over 10 pounds with or without assistance.</li></ul> 

What You Need To Succeed 
Minimum Qualifications 
<ul><li>High school diploma or equivalent.</li><li>1 year of experience in a retail environment.</li><li>2 years of administrative experience such as processing data, scheduling, monitoring and tracking information, and using office software.</li><li>1 year of experience administering confidential staff information such as personnel files and employment compliance data.</li><li>1 year of experience in a cross-functional team environment with exempt and non-exempt staff.</li></ul> 

Preferred Qualifications 
<ul><li>Bachelor&rsquo;s Degree in Business or a related field.</li><li>2 years of experience in a retail environment or equivalent and relevant work experience.</li><li>2 years of experience in a cross-functional team environment with exempt and non-exempt staff.</li><li>1 year of experience supporting the staffing process (e.g., posting requisitions, screening candidate qualifications, scheduling interviews).</li></ul></div>
About Lowe&rsquo;s
Lowe's Companies, Inc. (NYSE: LOW) is a FORTUNE&reg; 100 home improvement company serving approximately 16 million customer transactions a week, with total fiscal year 2025 sales of more than $86 billion. Lowe's employs approximately 300,000 associates and operates over 1,700 home improvement stores, 530 branches and 130 distribution centers. Based in Mooresville, N.C., Lowe's supports the communities it serves through programs focused on creating safe, affordable housing, improving community spaces, helping to develop the next generation of skilled trade experts and providing disaster relief to communities in need. For more information, visit Lowes.com.
Lowe&rsquo;s is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.
Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. For information regarding our benefit programs and eligibility, please visit https://talent.lowes.com/us/en/benefits.</div>

Full Time - Scheduling Staffing Admin - Day

Wyandotte Municipal Services

Position Overview: Are you looking for a flexible, rewarding opportunity to work from the comfort of your own home? We’re seeking motivated, detail-oriented individuals to join our dynamic team as Data Entry Clerk / Office Assistant. Whether you're just starting your career or bringing years of experience, this remote role offers the perfect platform to grow your skills, contribute meaningfully, and enjoy the freedom of a virtual workspace. In this position, you'll play a vital role in ensuring our operations run smoothly by accurately inputting and managing data, supporting administrative tasks, and assisting with various office functions. No matter your skill level, we provide comprehensive training and ongoing support to help you succeed. This is more than a job, it's an opportunity to develop valuable skills, enhance your professional profile, and work in a flexible environment that adapts to your lifestyle. Responsibilities: (All Levels)Accurately enter, update, and maintain data within our digital systemsAssist with digital document management, including filing, scanning, and organizing filesSupport administrative tasks such as email correspondence, scheduling, and customer inquiriesManage and track office supplies and digital resourcesPerform basic data verification and quality checksSupport team members with various remote administrative dutiesMaintain confidentiality and security of sensitive information Qualifications: (No Experience)High school diploma or equivalentStrong attention to detail and organizational skillsGood communication skillsTech-savvy with a willingness to learn new softwareReliable, self-motivated, and able to manage time effectively For Expert Candidates:Develop and refine data management workflows for efficiencyPerform complex data analysis and generate detailed reportsTrain and mentor new team members remotelyCoordinate cross-departmental communication and projectsAssist in implementing remote work best practices and tools Entry-Level: 2+ Years of Relevant Experience)2+ years of experience in remote data entry and administrative supportAdvanced proficiency in MS Office, Google Workspace, and relevant software (CRM, project management tools)Excellent organizational and multitasking abilitiesStrong problem-solving skills and adaptabilityAbility to work independently and lead remote projects Benefits and Perks:Health InsurancePaid Time Off (PTO) and Paid HolidaysRetirement PlansFlexible Work ArrangementsPaid Parental LeaveProfessional Development &amp; Certification OpportunitiesLife and Disability InsuranceEmployee Assistance Programs (EAPs)Wellness ProgramsPerformance Bonuses &amp; IncentivesEmployee Discounts &amp; PerksAn Inclusive, Safe, and Supportive Work Environment Work Environment:This fully remote position offers flexible hours, perfect for self-motivated individuals who excel in virtual settings. We provide comprehensive training and ongoing support to help you thrive. Join us and enjoy the freedom, flexibility, and growth opportunities of a remote career designed to fit your lifestyle. Non-Discrimination and Equal Opportunity StatementWe are an Equal Opportunity Employer and are dedicated to fostering an inclusive environment for all individuals. We celebrate diversity and do not discriminate based on race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, marital status, or any other protected characteristic under applicable law. All qualified applicants will receive consideration for employment without regard to these factors.

Remote Data Entry Clerk - All Levels

Superhero fire protection

<div>About the Role:
The Receptionist/Accounting Assistant plays a vital dual role in ensuring smooth front office operations while supporting the accounting department with essential financial tasks. This position serves as the first point of contact for visitors and callers, providing professional and courteous service that reflects the company&rsquo;s values. In addition to managing reception duties, the role involves assisting with some accounting task. The successful candidate will contribute to the overall efficiency of the office by coordinating communication between departments and supporting administrative and accounting functions. This role requires a detail-oriented individual who can balance multitasking with a high level of accuracy and professionalism. TRAINING PROVIDED
Minimum Qualifications:<ul><li>
High school diploma or equivalent.</li><li>
Knowledge of Microsoft Office applications (Outlook, Word, &amp; Excel).</li><li>
The ideal candidate must accurately take notes and direct callers to the correct team member.</li><li>
Ability to quickly learn new accounting software, specifically Sage Intacct.</li><li>
Strong organizational and multitasking abilities.</li></ul>
Preferred Qualifications:<ul><li>
Previous customer service experience (preferred but not required).</li><li>
Basic knowledge of accounting principles (preferred but not required).</li><li>
Excellent verbal and written communication skills.</li><li>
Ability to handle confidential information with discretion.</li><li>
Prior experience working in a fast-paced environment.</li></ul>
Responsibilities:<ul><li>
Greet and welcome visitors, clients, and vendors in a professional and friendly manner.</li><li>
Answer, screen, and forward incoming phone calls and emails promptly and courteously.</li><li>
Perform data entry and maintain accurate financial records, including invoices, and payments.</li><li>
Ensure the reception area is tidy and presentable at all times.</li><li>
Collaborate with other departments to facilitate smooth communication and workflow.</li><li>
Coordinate daily assignments with AR and AP staff.</li></ul>
Skills:
The required skills enable the candidate to efficiently manage front desk operations, ensuring all visitors and communications are handled professionally and promptly. Strong organizational skills help in managing multiple tasks and coordinating between departments. Effective communication skills are essential for interacting with clients, vendors, and colleagues, fostering a positive and collaborative work environment.<div>
Benefits:</div> 
<div></div><ul><li>
Health, Dental, Vision, Life &amp; Disability Insurance.</li><li>
8 Paid Holidays &amp; 1 Floating Holiday</li><li>
4% 401K/Roth Match - Fully Vested on Day 1</li><li>
Start Earning Paid Time Off (PTO) on Day 1</li></ul> 
On-Site Requirement: 100% on-site at our local office location
Full-Time Presence: Monday-Friday 7:00 AM to 4:00 PM
No Remote Option: In-office position with no current remote flexibility</div>

RECEPTIONIST/Accounting Assistant

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