administrative assistant

office administrator

executive assistant

office assistant

admin assistant - proposals Jobs in Houston

admin assistant - proposals

administrative office assistant

Fervo Energy

<div>Description:

The Administrative Assistant provides day-to-day administrative support to the CEO of Fervo Energy. This position sits within the Office of the CEO and reports to the Executive Assistant to the CEO. The role is responsible for routine administrative functions &mdash; including calendar management, travel coordination, and expense processing &mdash; enabling the Executive Assistant to focus on higher-level strategic priorities. The position requires a high degree of professionalism, discretion, and organizational competence.
Requirements:

Responsibilities<ul><li>
Manage the CEO's calendar, including scheduling meetings, resolving conflicts, and coordinating with internal and external stakeholders</li><li>
Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries</li><li>
Process and reconcile the CEO's expense reports in a timely and accurate manner</li><li>
Serve as a first point of contact for routine administrative inquiries directed to the CEO's office</li><li>
Draft and proofread correspondence and communications as directed</li><li>
Coordinate meeting logistics, including room reservations, catering, and audio-visual setup</li><li>
Handle additional administrative tasks as assigned by the Executive Assistant to the CEO</li><li>
Maintain strict confidentiality of all sensitive business and personnel information</li></ul>
Required Qualifications<ul><li>
3&ndash;5 years of experience in an administrative support role, preferably supporting senior executives</li><li>
Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)</li><li>
Experience managing complex calendars and coordinating multi-leg travel arrangements</li><li>
Experience processing expense reports</li><li>
Strong written and verbal communication skills</li><li>
Demonstrated ability to handle confidential information with discretion</li><li>
Highly organized with the ability to manage competing priorities in a fast-paced environment</li></ul>
Preferred Qualifications<ul><li>
Prior experience in a startup, energy, or technology company</li><li>
Experience working within an EA/AA team structure</li><li>
Familiarity with the Houston business community</li></ul>
Location
This is a full-time, on-site position based at Fervo Energy&rsquo;s headquarters in downtown Houston, operating primarily during standard business hours with occasional flexibility to support executive scheduling needs across multiple time zones, and performed in a standard office environment with primarily sedentary work.</div>

Administrative Assistant

McGriff

<div>
 
 
 Our not-so-secret sauce.
 
 
 
 Award-winning, inclusive, Top Workplace culture doesn&rsquo;t happen overnight. It&rsquo;s a result of hard work by extraordinary people. More than 11,000 of the industry&rsquo;s brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can thrive as an
 
 Administrative Assistant at McGriff
 
 , a division of Marsh McLennan Agency (MMA).
 
 
 MMA provides business insurance, employee health &amp; benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With 200 offices across North America, we combine the personalized service model of a local consultant with the global resources of the world&rsquo;s leading professional services firm, Marsh McLennan (NYSE: MMC).
 
 
 
 
 
 
 A day in the life.
 
 
 
 As our
 
 Administrative Assistant
 
 on the
 
 McGriff Commercial Insurance Team
 
 , you&rsquo;ll support office leaders on strategic projects and initiatives to help meet operational goals, add efficiency and drive excellence, and provide administrative support to individuals and department. A few key duties include:
 
 <ul>
 <li>
 Prepare or organize documents to assist with ongoing strategic projects
 </li>
 <li>
 Manage schedules for leadership
 </li>
 <li>
 Coordinate meetings and events
 </li>
 <li>
 Provide administrative help to assist teammates
 </li>
 <li>
 Contribute to data integrity projects &ndash; help provide assistance to identify solutions, data cleanup, and other ongoing projects to support office.
 </li>
 <li>
 Establish and maintain templates that can be used for client presentations.
 </li>
 <li>
 Work with offshoring team as well as third party vendors as needed
 </li>
 <li>
 Serve as subject matter expert for questions related to systems, procedures, workflows, and resources.
 </li>
 <li>
 Perform other administrative task as assigned
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Our future colleague.
 
 
 
 We&rsquo;d love to meet you if your professional track record includes these skills:
 
 <ul>
 <li>
 College Degree or equivalent education, training and work-related experience
 </li>
 <li>
 Five years of experience
 </li>
 <li>
 Highly effective written / verbal communication and facilitation skills
 </li>
 <li>
 Advanced proficiency in Microsoft Excel
 </li>
 <li>
 Proven ability to act with responsiveness, urgency and professionalism in all matters while prioritizing responsibilities and proactively accomplishing goals
 </li>
 <li>
 Exhibited ability to work independently.
 </li>
 <li>
 Demonstrated proficiency in basic computer applications, such as Microsoft Office software products
 </li>
 </ul>
 
 
 
 
 These additional qualifications are a plus, but not required to apply:
 
 <ul>
 <li>
 Knowledge of insurance specific systems and applications
 </li>
 </ul>
 
 
 
 
 We know there are excellent candidates who might not check all of these boxes. Don&rsquo;t be shy. If you&rsquo;re close, we&rsquo;d be very interested in meeting you.
 
 
 
 
 
 
 Valuable benefits.
 
 
 
 We value and respect the impact our colleagues make every day both inside and outside our organization. We&rsquo;ve built a culture that promotes colleague well-being through robust benefit programs and resources, encourages professional and personal development, and celebrates opportunities to pursue the projects and causes that give colleagues fulfilment outside of work.
 
 
 Some benefits included in this role are:
 
 <ul>
 <li>
 Generous time off, including personal and volunteering
 </li>
 <li>
 Tuition reimbursement and professional development opportunities
 </li>
 <li>
 Charitable contribution match programs
 </li>
 <li>
 Stock purchase opportunities
 </li>
 </ul>
 
 
 
 
 To learn more about McGriff, a division of Marsh McLennan Agency, check us out online: https://www.mcgriff.com/
 
 
 For careers at McGriff visit: http://marshmma.com/careers or flip through our recruiting brochure: https://bit.ly/3Qpcjmw
 
 
 Follow us on social media to meet our colleagues and see what makes us tick:
 
 <ul>
 <li>
 https://www.linkedin.com/company/mcgriff
 </li>
 <li>
 https://www.linkedin.com/company/marsh-mclennan-agency
 </li>
 <li>
 https://www.instagram.com/lifeatmma/
 </li>
 <li>
 https://www.facebook.com/LifeatMMA
 </li>
 <li>
 https://twitter.com/marsh_mma
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Who
 
 
 you
 
 
 are is who
 
 
 we
 
 
 are.
 
 
 
 We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.
 
 
 
 Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.
 
 
 
 
 
 
 
 
 
 McGriff Insurance Broker | McGriff
 
 
 McGriff specializes in business and personal insurance, employee benefit solutions, risk management services, specialized industry expertise and more.
 
</div>

Simon-Kucher

<div>
 
 To support the teams working on our exciting projects, we are looking for
 
 
 Administrative Assistant
 
 
 
 
 In the United States
 
 -
 
 Hybrid in office:
 
 Chicago | Houston | San Francisco |
 
 Remote:
 
 Illinois | Texas | California | Utah | Washington
 
 
 
 This role is open to candidates in either a hybrid or fully remote work arrangement. Hybrid employees are expected to work from the office 2-3 days per week. Standard work hours for this position will be 8:30 a.m. &ndash; 5:30 p.m. west coast time.
 
 
 
 This isn&rsquo;t your typical Administrative Assistant role. At Simon-Kucher, you&rsquo;ll be at the heart of the action, supporting senior leadership, partnering with dynamic teams, and making a real impact on how we connect with clients and colleagues around the world. Beyond administration, you&rsquo;ll have opportunities to get involved in team management, customer engagement, marketing initiatives, and social media strategy.
 
 
 If you&rsquo;re highly organized, thrive in a fast-paced environment, and love being the go-to person who keeps everything running seamlessly, this could be the perfect role for you.
 
 
 
 What Makes Us Special
 
 
 
 <ul>
 <li>
 Become part of a unique entrepreneurial team. Think independently, use your initiative, and take ownership. Entrepreneurship is a powerful force that drives the growth not only of our firm but our clients and people.
 </li>
 <li>
 Unlock the power of opportunity. Advance your career in a high-growth environment with a startup feel and strong exposure to leadership and business development. We invest in your professional development every step of the way.
 </li>
 <li>
 Work in a values-driven culture. At Simon-Kucher, our vision is to become the world's leading growth specialist. Our values guide how we collaborate, communicate, and deliver impact
 </li>
 <li>
 Invest in your future. All US and Canadian employees enjoy 401(k) &amp; RRSP benefits with company matching.
 </li>
 <li>
 Prioritize your health and well-being. No matter where you live, we offer a competitive suite of health benefits to help keep you and your loved ones safe.
 </li>
 <li>
 Enjoy balance and flexible working. Be empowered to do your best work &ndash; whether it&rsquo;s in the office or from home.
 
 
 </li>
 </ul>
 
 How You Will Create An Impact
 
 
 
 <ul>
 <li>
 Be a trusted partner to three Partners &ndash; own complex calendars and follow-ups across time zones, manage travel and expenses, and priority management; anticipate needs and ensure seamless day-to-day execution. Support budget preparation and tracking for Partners.
 </li>
 <li>
 Coordinate internal and external meetings, client engagements, and senior-level interactions across time zones with precision and professionalism.
 </li>
 <li>
 Support client-facing project work including scheduling, contract coordination, CRM updates, and high-quality deliverables.
 </li>
 <li>
 Manage and enhance client engagement infrastructure, including contact databases, customer profiles, and outbound communication initiatives related to client management or business development.
 </li>
 <li>
 Oversee financial and administrative processes such as expense management, invoice handling, and budget tracking.
 </li>
 <li>
 Be a true team player by providing coverage and support for other Administrative Assistants as needed.
 
 
 </li>
 </ul>
 
 Your Profile
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or equivalent work experience required.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook in particular) and internal collaboration tools and messaging systems (i.e., MS Teams) required. Proficiency in Microsoft Dynamics or similar CRM system is a plus, as well as familiarity with AI in the context of administrative and office management work a plus.
 </li>
 <li>
 Experience supporting senior stakeholders in a fast-paced, professional services environment.
 </li>
 <li>
 Exceptional organizational and prioritization skills with the ability to manage multiple high-priority tasks simultaneously and work under pressure.
 </li>
 <li>
 Excellent written and verbal communication skills with the ability to interact confidently with senior leaders and clients.
 </li>
 <li>
 Proactive mindset, anticipating needs rather than reacting to them, with a flexible, friendly, and positive attitude. A keen sense of effective customer and client service and problem-solving orientation.
 </li>
 <li>
 Excellent attention to detail, accuracy, and organizational skills.
 </li>
 <li>
 High level of discretion and professionalism when handling confidential information.
 </li>
 <li>
 Comfortable working independently while also collaborating across teams.
 
 
 </li>
 </ul>
 The pay range for this position is $75,000-$85,000/year. Compensation may vary depending on relevant experience, skills, geographic location, and business needs. We offer a comprehensive package of benefits including paid time off, 13 paid holidays per year, medical/dental/vision insurance, basic life insurance, and 401(k) to eligible employees.
 
 
 
 Simon-Kucher
 
 
 
 is a global consultancy with more than 2,200 employees in 30+ countries. Our sole focus is on unlocking better growth that drives measurable revenue and profit for our clients. We achieve this by optimizing every lever of their commercial strategy &ndash; product, price, innovation, marketing, and sales &ndash; based on deep insights into what customers want and value. With 40 years of experience in monetization topics of all kinds, we are regarded as the world&rsquo;s leading pricing and growth specialist.
 
 
 Simon-Kucher is an Equal Employment Opportunity (&ldquo;EEO&rdquo;) employer. Our employment decisions are made without regard to race, color, religion, gender, national origin, age, disability, marital status, veteran or military status, or any other legally protected status.
 
 
 We believe in building a culture that embraces belonging, creating an environment in which our people feel valued, are able to be themselves and feel their contribution matters. If we get that right, great things will happen; people will grow faster, innovate, feel valued, and create better outcomes for everyone &ndash; our people, our clients and, of course, our business.
 
 
 Simon-Kucher North America Talent Acquisition Team
 
 
 RecruitingNorthAmerica@simon-kucher.com
 
 
 simon-kucher.com/careers
</div>

MD Anderson Cancer Center

<div>The University of Texas MD Anderson Cancer Center seeks an Administrative Assistant to support the Surgical Oncology department, a fast-paced, broad-spectrum environment offering exposure to diverse clinical, academic, and research activities. The Administrative Assistant plays a key role in supporting faculty and ensuring efficient administrative operations that contribute to patient care, education, and research excellence. The Administrative Assistant will work closely with faculty, clinical teams, and administrative partners in a collaborative and established department known for strong tenure and teamwork. 
 
UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. The Administrative Assistant position at UT MD Anderson provides an opportunity to contribute to meaningful work while developing professional skills in a dynamic and mission-driven environment. 
 
The ideal candidate for this role is highly intuitive, able to quickly retain information or effectively document processes, and capable of working independently while contributing to a cohesive team. Preferred qualifications include experience providing administrative support to medical professionals in a teaching environment, advanced proficiency in Microsoft Office products, familiarity with medical publications and research tools such as NIH resources, MyCV, and SciENcv, and some exposure to grant processes. 
 
The typical work schedule: 
 
On Campus Days - 9:00 am - 3:00 pm 
Remote Days - 8:00 am - 5:00 pm 
 
Salary range: Minimum $45,500.00- Midpoint $57,000.00- Maximum $68,500.00 
 
Why Us? 
Surgical Oncology at UT MD Anderson offers a unique environment where employees gain exposure to a wide range of clinical, research, and academic activities. This role provides the opportunity to build a strong skillset portfolio while working alongside experienced professionals in a department with longstanding staff and a collaborative culture. With a hybrid schedule and meaningful work supporting cancer research and patient care, this is an opportunity to grow professionally while maintaining work-life balance. 
<ul><li>Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&amp;D, and disability insurance.</li><li>Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.</li><li>Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.</li><li>Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.</li></ul> 
Key Responsibilities 
Administrative &amp; Operational Support: 
<ul><li>Provide comprehensive administrative support to three faculty members</li><li>Answer, screen, and triage telephone calls and relay accurate messages</li><li>Receive, sort, and distribute departmental mail, faxes, and packages</li><li>Order and restock office and lab supplies on a scheduled basis</li><li>Coordinate service calls with vendors in the absence of the Office Manager</li></ul>
Calendar &amp; Coordination: 
<ul><li>Manage complex calendars including daily, monthly, and annual scheduling</li><li>Communicate leave schedules with administration, clinics, providers, and faculty</li><li>Ensure alignment of commitments across multiple stakeholders</li></ul>
Travel &amp; Expense Management: 
<ul><li>Coordinate extensive travel arrangements including registrations, lodging, and airfare</li><li>Submit and monitor reimbursement requests using institutional systems</li><li>Maintain travel documentation and compliance with organizational guidelines</li></ul>
Research &amp; Academic Support: 
<ul><li>Maintain faculty CVs using MyCV, including publications, presentations, and honors</li><li>Assist with manuscript preparation, editing, and literature searches</li><li>Retrieve research data from Medline and PubMed databases</li><li>Support grant submissions by coordinating documents, biosketches, and budget input</li><li>Ensure accuracy and completeness of grant proposals prior to submission</li></ul>
Financial &amp; Records Management: 
<ul><li>Perform account reconciliation in accordance with institutional policies</li><li>Track and maintain financial records, spreadsheets, and funding sources including grants and donor funds</li><li>Facilitate transfer of medical records for scanning and permanent documentation</li><li>Manage weekly lab coat collection and distribution logistics</li></ul> 

EDUCATION 
<ul><li>
Required: High School Diploma or Equivalent</li><li>
Preferred: Bachelor's Degree</li></ul> 

WORK EXPERIENCE 
<ul><li>
Required: 5 years Administrative/secretarial experience. or
 
 
3 years Required experience with Associate's degree. or
 
 
1 year Required experience with Bachelor's degree.</li></ul> 

OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
 
 
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. 
 
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. 
 
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html 
 
Additional Information
 
<ul><li>Requisition ID: 181465
</li><li>Employment Status: Full-Time
</li><li>Employee Status: Regular
</li><li>Work Week: Days
</li><li>Minimum Salary: US Dollar (USD) 45,500
</li><li>Midpoint Salary: US Dollar (USD) 57,000
</li><li>Maximum Salary : US Dollar (USD) 68,500
</li><li>FLSA: non-exempt and eligible for overtime pay
</li><li>Fund Type: Hard
</li><li>Work Location: Hybrid Onsite/Remote
</li><li>Pivotal Position: No
</li><li>Referral Bonus Available?: No
</li><li>Relocation Assistance Available?: No
</li></ul> 
#LI-Hybrid</div>

Senior Administrative Assistant - Surgical Oncology

GMB Marine Shipping Agency, Inc.

Overview We are seeking a proactive and highly organized Executive Assistant in Maritime Logistics to join our team. This role provides comprehensive administrative support to senior management and ensures the smooth operation of maritime logistics activities. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a passion for facilitating efficient project coordination within a fast-paced maritime environment. Your energetic approach will help drive operational excellence and support our commitment to delivering seamless logistics solutions across global markets.Duties<ul><li>Manage complex calendars, schedule appointments, and coordinate meetings for senior executives involved in maritime logistics projects using tools like Monday.com and Google Workspace.</li><li>Prepare, proofread, and transcribe important documents, reports, and correspondence with precision, ensuring clarity and professionalism.</li><li>Oversee office management tasks including filing, data entry, bookkeeping using QuickBooks and Google Suite, and maintaining organized records of shipping documents, invoices, and compliance files.</li><li>Serve as a personal assistant by handling travel arrangements and managing multi-line phone systems with professional phone etiquette.</li><li>Coordinate project activities by tracking deadlines, preparing status updates, and liaising with internal teams to ensure timely execution of maritime logistics initiatives.</li></ul>Requirements<ul><li>Proven experience as an executive assistant or administrative professional within the maritime or logistics industry is preferred.</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment; experience in office management is advantageous.</li><li>Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems.</li><li>Exceptional calendar management skills using Microsoft Outlook Calendar or similar tools; ability to prioritize tasks effectively.</li><li>Knowledge of project coordination principles along with event planning capabilities for corporate logistics functions.</li><li>Outstanding communication skills with professional phone etiquette across multi-line phone systems; ability to handle sensitive information discreetly.</li><li>Detail-oriented with strong clerical experience including filing, data entry, and office organization; prior experience supporting executives in a maritime or transportation setting is a plus. Join us in this energetic role where your organizational prowess will directly contribute to the success of our maritime logistics operations!</li></ul>Pay: $40,000.00 - $50,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Health insurance</li></ul>Work Location: Hybrid remote in Houston, TX 77024

Executive Assistant - Maritime Logistics

Established Virtual Mailbox Provider

Overview We are seeking a dynamic and highly organized Office Manager/Bookkeeper to join our team! This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of our office environment while managing essential bookkeeping tasks. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ready to support daily office functions and maintain accurate financial records. Recent graduates with an accounting/ finance major are encouraged to apply. Skills in using AI as a force mulitlier will be a plus.Duties<ul><li>Oversee daily office operations, including front desk management, greeting visitors, and maintaining a professional reception area</li><li>Manage multi-line phone systems, answer inquiries, direct calls efficiently, and provide exceptional customer service</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all administrative files</li><li>Maintain financial records using QuickBooks ; process invoices, payments, and expense reports with precision</li><li>Support calendar management and scheduling for staff appointments, meetings, and deadlines using Google Workspace or Microsoft Office tools</li><li>Assist with clerical tasks such as typing correspondence, preparing reports, and managing office supplies inventory</li><li>Provide customer support via phone or email; address inquiries promptly and professionally to uphold excellent customer relations</li></ul>Skills<ul><li>Proficiency in QuickBooks for bookkeeping and financial management</li><li>Strong computer literacy with expertise in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment</li><li>Bilingual abilities are a plus to serve diverse clients and team members better</li><li>Experience in office management, clerical work, or administrative roles with a focus on accuracy and efficiency</li><li>Knowledge of front desk procedures, phone etiquette, and multi-line phone systems to create a welcoming atmosphere</li><li>Demonstrated ability in data entry, filing systems, proofreading documents, and managing calendars seamlessly</li><li>Personal assistant or medical/dental receptionist experience is advantageous for supporting various administrative needs</li><li>Strong time management skills to handle multiple responsibilities while maintaining attention to detail</li></ul>Join us in creating an organized, welcoming office environment where your skills will help us thrive! This is a paid position committed to fostering professional growth while delivering exceptional support across all facets of office management and bookkeeping.Pay: $45,000.00 - $55,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Office Manager/Bookkeeper

Race Rock

<div>
 
 
 JOB SUMMARY:
 
 
 
 Reporting directly to the Chief Executive Officer, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external parties on a variety of matters. This role organizes and coordinates all business and personal external efforts for the CEO, provides office management and oversees special projects.
 
 
 The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations with a heightened sense of urgency, strong written and verbal communication, administrative, and organizational skills, and the ability to maintain juggling multiple duties and responsibilities seamlessly. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with the highest level of discretion.
 
 
 
 Roles and Responsibilities:
 
 
 
 &bull; Complete a variety of everyday tasks under the direction of the CEO and CAO (Chief Administrative Officer) including, but not limited to, managing complex and active calendars, arranging detailed travel plans, itineraries, and agendas
 
 
 &bull; Build relationships crucial to the success of the organization and manage a variety of special projects
 
 
 &bull; Provide a bridge for smooth communication by demonstrating leadership to maintain credibility, trust and support with senior leadership
 
 
 &bull; Create, route &amp; process written and verbal correspondence while exercising a high degree of discretion and confidentiality
 
 
 &bull; Promote corporate image by professionally representing the CEO both internally &amp; externally
 
 
 &bull; Schedule and coordinate logistics for Board meetings, conferences, and special events (onsite &amp; offsite)
 
 
 &bull; Regularly check for daily priorities and urgent matters
 
 
 &bull; Maintain and improve (where needed) systems to file, organize, and archive information
 
 
 &bull; Assist board members with travel arrangements, lodging, and meal planning, as needed
 
 
 &bull; Maintain discretion and confidentiality in relationships with all board members
 
 
 &bull; Assemble and distribute materials for board meetings in electronic/paper format or liaison with appropriate parties to have this completed in a timely manner accordingly to schedule laid out by CEO/CAO
 
 
 &bull; Participate as an adjunct member of a variety of projects and meetings in scheduling, documenting and attending calls and meetings
 
 
 &bull; Assist in coordinating the agenda of senior management team meetings, off-sites and all hands meetings, as needed
 
 
 
 Required Skills:
 
 
 
 &bull; Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail; ability to anticipate and balance needs seamlessly with a high sense of urgency
 
 
 &bull; Highly resourceful team-player, with the ability to also be extremely effective independently
 
 
 &bull; Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
 
 
 &bull; Expert level written and verbal communication skills
 
 
 &bull; Comfortable providing &ldquo;behind the scenes&rdquo; support to CEO and thrive on helping others be successful and willing to help others in a variety of situations to facilitate the most successful results
 
 
 &bull; Demonstrate proactive approaches to problem-solving
 
 
 &bull; Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and to identify and react to changing needs
 
 
 &bull; Excellent judgment, integrity and commitment to personal responsibility and accountability
 
 
 
 Qualifications:
 
 
 
 &bull; Must have 7 years working experience supporting the execution of high-level business initiatives including assigning tasks and priorities, writing agendas and navigating challenging calendars.
 
 
 &bull; Strong proficiency with computers, including proficiency with MS Office programs
 
 
 &bull; Strong communication skills
 
</div>

Executive Assistant

Explore 128+ Administrative office assistant in Houston this June. Find roles across top companies and apply now to boost your career.

128 administrative office assistant jobs In Houston

Administrative Assistant

Administrative Assistant

Administrative Assistant

Senior Administrative Assistant - Surgical Oncology

Executive Assistant - Maritime Logistics

Office Manager/Bookkeeper

Executive Assistant