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administrative assistant Jobs in Los Angeles

administrative assistant

administrative assistant ii Jobs in Los Angeles

administrative assistant ii

administrative office assistant

Elite Placement Group, Inc.

<div>
 <p>
  <strong>
   Administrative Assistant &ndash; Private Equity Firm
  </strong>
 </p>
 <p>
  <strong>
   Hybrid schedule: 4 days in office, 1 day remote (Century City)
  </strong>
 </p>
 <p>
  Starting base salary up to
  <strong>
   $85K DOE
  </strong>
  and excellent benefits
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our client, a well-established private equity firm, is seeking a polished and proactive Administrative Assistant to join their Los Angeles office (Century City). This is an excellent opportunity for an early-career professional looking to build a career within the finance industry while supporting a dynamic team in a fast-paced environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Key Responsibilities:
 </p>
 <p>
  &bull; Provide administrative support to executives and investment team members
 </p>
 <p>
  &bull; Manage complex calendars, coordinate meetings, and schedule conference calls
 </p>
 <p>
  &bull; Assist with travel arrangements and expense reporting
 </p>
 <p>
  &bull; Prepare documents, presentations, and maintain organized filing systems
 </p>
 <p>
  &bull; Coordinate office logistics and assist with internal projects as needed
 </p>
 <p>
  &bull; Help ensure the office operates efficiently day-to-day
 </p>
 <p>
  <br/>
 </p>
 <p>
  Qualifications:
 </p>
 <p>
  &bull; Bachelor&rsquo;s degree
 </p>
 <p>
  &bull; 1&ndash;3 years of professional administrative or office experience
 </p>
 <p>
  &bull; Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
 </p>
 <p>
  &bull; Strong organizational skills and attention to detail
 </p>
 <p>
  &bull; Excellent written and verbal communication skills
 </p>
 <p>
  &bull; Professional demeanor and the ability to work in a fast-paced environment
 </p>
 <p>
  <br/>
 </p>
 <p>
  Local Los Angeles candidates only please
 </p>
 <p>
  <br/>
 </p>
 <p>
  We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the State of California.
 </p>
 <p>
 </p>
</div>


Administrative Assistant

Motive Companies

<div><p><b>Administrative Assistant - eCommerce / Consumer Goods</b><br>
Downtown Los Angeles (Onsite 100%) | $25/hr | Temp to hire</p><div>
Monday - Friday 8a-5p</div><p></p><p><b><br>
About the Company</b><br>
We're a rapidly growing eCommerce brand in the consumer-packaged goods (CPG) industry, known for our innovative products and high-energy culture. Our team blends creativity, precision, and hustle-and we're looking for an Administrative Assistant who can keep up with the pace and bring structure to the chaos. This position offers growth potential and a chance to be part of a forward-thinking, rapidly expanding eCommerce team.</p><p></p><p><b><br>
Why You'll Love Working Here</b><br>
This isn't your typical admin role. You'll be in the heart of the action, working directly with leadership, operations, and marketing to keep projects and people on track. Every day is different-and your impact will be seen and appreciated.</p><p></p><div><b><br>
What You'll Do</b><br>
<ul><li>Manage calendars, meetings, and travel for senior leaders</li><li>Support daily operations across purchasing, shipping, and vendor coordination</li><li>Assist marketing and product teams with launches, sample requests, and reports</li><li>Maintain digital and physical files, invoices, and office supplies</li><li>Help prepare internal communications and team presentations</li><li>Ensure the office runs smoothly and stays organized</li></ul></div><br>
<p></p>
<div><b>What We're Looking For</b><br>
<ul><li>2+ years of administrative or office coordination experience (preferably in eCommerce, retail, or consumer products)</li><li>Strong organizational skills and sharp attention to detail</li><li>Experience with Shopify, Amazon Seller Central, or NetSuite a plus</li><li>Advanced Excel or Google Sheets skills</li><li>Clear communicator who thrives in a fast-paced, collaborative environment</li><li>Comfortable working onsite 100% in DTLA</li></ul></div><p></p><p><b><br>
Compensation</b><br>
$25/hour<br>
Full-time position with growth potential and a chance to be part of a forward-thinking, rapidly expanding eCommerce team.</p></div>

Kutak Rock LLP

<div><div><b>JOB SUMMARY</b></div><div>
Kutak Rock LLP seeks a Legal Administrative Assistant for its Litigation practice. This pivotal position provides legal administrative support to multiple lawyers in a busy national litigation practice with a focus on mass/toxic tort litigation. This role is ideal for the experienced legal support professional who enjoys working collaboratively in a collegial environment.</div><div>
</div><div>
This full-time position may sit in either the firm&rsquo;s Irvine or Los Angeles office.</div><div></div><div><b>
</b></div><div><b>
RESPONSIBILITIES</b></div><ul><li>
Maintain strict confidentiality and discretion of firm and client matters</li><li>
Prepare, proofread, and edit pleadings, discovery, briefs, memoranda, and correspondence in draft and final form to incorporate revisions</li><li>
Submit court filings for State and Federal Courts</li><li>
Monitor and maintain compliance of State and Federal Court local rules and procedures</li><li>
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines, review documents, and correspondence for important deadlines and information</li><li>
Prepare scans, copies, printing, and other general office duties</li><li>
Handle heavy filing, organize and maintain extensive files, both paper and electronic</li><li>
Read and route incoming and internal mail; assemble large mailings</li><li>
Perform document comparisons using firm software (Litera)</li><li>
Organize and maintain electronic files in the Firm&rsquo;s document management system (NetDocs)</li><li>
Accept responsibility and take directions for work assignments and tasks from both attorneys and staff</li><li>
Handle client communications (when appropriate) through telephone and e-mail</li><li>
Maintain, report, and track Continuing Legal Education (CLE) credits</li><li>
Arrange travel and handle expense reports for attorneys, enter lawyers&rsquo; expenses for submission to Accounting through internal billing software</li><li>
Schedule conference calls, meetings, and professional organization events for attorneys</li><li>
Provide occasional coverage to office reception desk in rotation with existing office staff</li><li>
Assist with other tasks as assigned or necessary within the Litigation Department</li></ul><div>
</div><div><b>
QUALIFICATIONS: Skills and Abilities</b></div><ul><li>
Knowledge and proficiency in State and Federal Court local rules and procedures</li><li>
Advanced knowledge of e-file platforms both in State and Federal Courts.</li><li>
Advanced knowledge of Microsoft Office including the use of charts, Styles and Table of Contents, Word, and Excel</li><li>
Advanced knowledge in editing, combining, and assembling PDF documents</li><li>
Advanced knowledge of video conferencing platforms (Zoom, Teams)</li><li>
Knowledge and proficiency in document management systems</li><li>
Knowledge and understanding of mass tort or toxic tort litigation procedures and proceedings</li><li>
Excellent grammar, spelling, and proofreading skills with a keen eye for details</li><li>
Ability to work well under the pressures of deadlines, prioritize, multitask, and move from one project to another efficiently</li><li>
Excellent time management and organizational skills with the ability to work with practice groups in multiple time zones</li><li>
Ability and interest in learning new skills including software and technology</li><li>
Excellent interpersonal skills and adept at professional interactions with lawyers, clients, and staff</li></ul><div></div><div><b>
</b></div><div><b>
QUALIFICATIONS: Education and Experience</b></div><ul><li>
High School Diploma or equivalent required; associate or bachelor&rsquo;s degrees preferred</li><li>
3 + years of legal administrative support experience in a litigation practice required, experience in civil litigation, mass tort, or toxic tort practices preferred</li><li>
Experience with local, state, and federal court filing procedures as well as electronic court filing required</li></ul><div>
</div><div><b>
Position Information</b></div><div><b>
Status:</b> Non-Exempt</div><div><b>
Salary Range:</b> $70,000-$85,000 base salary per year, commensurate with education and experience.</div><div><b>
Work Arrangement:</b> Hybrid 4:1, with manager approval after an initial introductory period. This position may sit in either the firm&rsquo;s Irvine, CA or Los Angeles, CA office.</div><div>
</div><div><b><i>
Benefits</i></b></div><div>
Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death &amp; Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hours of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.</div><div>
</div><div><b><i>
Additional Information</i></b></div><div>
Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will bean individualized assessment based on the applicant or employee&rsquo;s specific record and the duties and requirements of the specific job.</div><div>
</div><div>
Qualified applicants with criminal histories will be considered for employment in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).</div><div>
</div><div><b><i>
About the Firm</i></b></div><div>
Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to &ldquo;allow and encourage each individual within it to be a full person,&rdquo; and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.</div><div>
</div><div>
We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.</div></div>

Legal Administrative Assistant

UCLA Health

<div><div><b>Description</b><p></p>
<p>Under the general supervision of the office manager, provide general and administrative support to the staff, physicians and patients of the assigned Clinic. Schedule new consultations, coordinate and follow up patient appointments and cancellations. Complete demographics, referral forms, on-line transactions including appointment and procedure scheduling using the Encounter Registration system. Collect insurance cards and payments. Balance daily cash drawers. Provide back up administrative support, triage calls, Xerox, collate and file reports, sort and distribute mail. The incumbent will travel and work at department clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed by manager or team leader. Incumbent will independently coordinate and prioritize task and protocols established by the department. Be able to work with minimal assistance.</p>
<p>Salary Range: $26.42 - $37.49 hourly</p></div><div><b>
Qualifications</b><p></p><p>
Required:</p><p></p><ul><li>
Typing skills to prepare forms, manuscripts, and correspondence with speed and accuracy.</li><li>
Ability to follow proper channels of policies &amp; procedures, communication &amp; work standards.</li><li>
Skill to organize tasks to facilitate smooth work/patient flow.</li><li>
Demonstrated ability to be punctual and maintain a satisfactory attendance record</li><li>
Ability to work overtime in cases of emergency.</li><li>
Demonstrated ability to be punctual and maintain a satisfactory attendance record.</li><li>
Skill in maintaining a harmonious work atmosphere, practicing excellent customer service.</li><li>
Skill in speaking clearly and using proper grammar.</li><li>
Ability to travel to various UCLA Health locations.</li><li>
Availability to work various days/shifts.</li></ul>
<p>
Preferred:</p>
<ul><li>
Knowledge to schedule patient appointments and encounter patients using the Appointment Scheduling/Encounter Registration Programs.</li><li>
Knowledge to schedule patients for referrals to specialists.</li><li>
Knowledge of major medical insurance plans.</li></ul></div></div><div></div>

Administrative Assistant II, Float - OBGYN (Westwood)

The Bug Company

<div><p>The position will provide administrative support to The Development Group Cost Accounting Team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic ﬁles located in shared environments; training of new Timekeeping app users and providing other administrative support to group as needed.</p><h2 class="jobSectionHeader"><b>
Essential Job Duties</b></h2><ul><li>
In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor</li><li>
Perform various administrative, clerical, data collection, data entry, and report writing tasks</li><li>
Receive direction from immediate supervisor in completing non-routine assignments</li><li>
Gather statistics and general data; review and combine this information into established reports for use internally</li><li>
Scan documents and reports as required</li><li>
May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing</li><li>
May be responsible for verifying data gathered, such as matching supplier invoices against ﬁle copies</li><li>
Distribute reports as directed by immediate supervisor</li><li>
Originate correspondence and reports not requiring the personal attention of immediate supervisor</li><li>
Prepare general correspondence and maintains general ﬁles</li><li>
Answer telephone, take and relay messages, screen callers and direct calls accordingly</li><li>
Receive, sort, and distribute mail</li><li>
Maintain an organized workspace by keeping documents and supplies properly stored</li><li>
Contribute to the advancement of TDG&rsquo;s goals through commitment to productive collaboration with all stakeholders</li><li>
Perform other responsibilities associated with this position as may be appropriate</li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Hardware/Software Knowledge</b></h2><ul><li>
Proﬁciency in Microsoft Oﬃce Suite of software is required</li><li>
Demonstrated proﬁciency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required</li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Professional Experience Level/Other Qualiﬁcations</b></h2><ul><li>
Good written and oral communication, organizational, and interpersonal skills are required</li><li>
A working knowledge of TDG policies and procedures is preferred</li><li>
Self-starter, multi-tasker</li><li>
Ability to bring assignments to completion independently</li><li>
Ability to work in a high volume, dynamic team environment</li><li>
Proven record of accomplishments of oﬃce administration</li><li>
Prolog experience</li><li>
Flexible attitude to changing conditions</li><li>
Accountable and dependable to follow through with tasks/project</li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Education/Training</b></h2><ul><li>
High school diploma (or equivalent) and ﬁve years or more of relevant work experience</li></ul><p></p><h2 class="jobSectionHeader"><b><br>
Element-Speciﬁc Requirements/Notes</b></h2><ul><li>
May assume other duties as required/needed</li><li>
This position oﬀers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday.</li></ul></div>

Fulton Management

<div>
 <p>
  <strong>
   Receptionist / Front Office Assistant
  </strong>
 </p>
 <p>
  Fulton Management
 </p>
 <p>
  Los Angeles, CA (On-site)
 </p>
 <p>
  <br/>
 </p>
 <p>
  Fulton Management is a well-established entertainment business management firm serving high-net-worth individuals in the television and film industry, with additional clients in digital media and content creation. Our foundation is rooted in traditional entertainment business management, public accounting discipline, and long-term client relationships.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking an energetic, detail-oriented
  <strong>
   Receptionist / Front Office Assistant
  </strong>
  to join our team and serve as the first point of contact for clients and visitors while providing essential administrative support to the firm.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  The
  <strong>
   Receptionist / Front Office Assistant
  </strong>
  plays a key role in maintaining the professionalism and efficiency of the firm&rsquo;s daily operations. As the first impression for clients, executives, and guests, this individual must possess excellent communication skills, strong organizational abilities, and a polished, professional demeanor. This position requires the ability to multitask in a fast-paced environment, manage time effectively, and work both independently and collaboratively with the team. Our firm operates in a paperless environment and utilizes state-of-the-art technology.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Answer and direct incoming phone calls
  </li>
  <li>
   Greet and assist clients and visitors
  </li>
  <li>
   Prepare, sort, and track incoming and outgoing mail
  </li>
  <li>
   Run occasional errands, including bank deposits (reliable transportation required)
  </li>
  <li>
   Provide administrative support under the guidance of the Office Manager
  </li>
  <li>
   Assist staff with various clerical and administrative tasks as needed
  </li>
  <li>
   Maintain organization of front office and common areas
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Previous front desk or administrative experience preferred
  </li>
  <li>
   Professional, friendly, and confident demeanor
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
  </li>
  <li>
   Strong multitasking skills with the ability to perform under pressure
  </li>
  <li>
   Highly organized with strong attention to detail
  </li>
  <li>
   Excellent verbal and written communication skills
  </li>
  <li>
   Quick learner with a positive, team-oriented attitude
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  This is a full-time, on-site position, Monday through Friday, 9:00 a.m. &ndash; 6:00 p.m.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Medical, dental, vision, 401(k), PTO, and holidays
 </p>
 <p>
 </p>
</div>


Receptionist/Front Office Assistant

University of California Los Angeles

<div><div><div><div><div>Under the supervision of the Department Manager, the HR/Finance Assistant will provide administrative support to the HR/Personnel Coordinator, including but not limited to UCPath, I9 Tracker, the Oath and Patton process, and will maintain the department personnel files. The HR/Finance Assistant will processes all Bruinbuy and Travel Express transactions, and provide administrative support to the Finance Coordinator, and the Student Services Advisor, assisting with emails and some administrative duties. They will assist with general office duties, inquiries; answers telephone calls and provides information and refers calls; they will maintain the general appearance of the Main Office. Takes and delivers messages; processes incoming/outgoing mail and packages when needed. Schedules appointments and maintains calendars; performs general administrative tasks, and runs errands. The appointee provides support with academic program and events planning. Gathers data for various projects; submits requests for equipment maintenance and repair; contacts vendors and interacts with other campus units on behalf of the Department; and assists with special assignments as needed. The HR/Finance Assistant is an integral member of the Department's administrative team whose support is essential to the successful administration of the Department of Geography.</div><br>
<br>
<p><b>Salary &amp; Compensation</b></p><br>
<br>
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul><p><b>Qualifications</b></p><br>
<ul><li>
Knowledge of general administrative and financial processes to support purchasing, travel, and reimbursements in line with university procedures. (Required)</li></ul>
<ul><li>Ability to use or learn systems such as BruinBuy, Travel Express, UCPath, and I-9 Tracker with attention to detail and accuracy. (Preferred)</li></ul>
<ul><li>Strong organizational skills to manage records, track requests, and keep office operations running smoothly. (Required)</li></ul>
<ul><li>Clear and professional communication skills, both written and verbal, to interact effectively with students, staff, faculty, and vendors. (Required)</li></ul>
<ul><li>Ability to handle confidential information with discretion and good judgment. (Required)</li></ul>
<ul><li>Comfort using Microsoft Office programs (Word, Excel, Outlook) and willingness to learn new tools as needed. (Required)</li></ul>
<ul><li>Ability to multitask, stay organized, and meet deadlines while managing frequent interruptions. (Required)</li></ul>
<ul><li>Positive, team-oriented attitude with the ability to work independently and support others when needed. (Required)</li></ul>
<br>
<p><b>Education, Licenses, Certifications &amp; Personal Affiliations</b></p><br>
<ul><li>
High School Diploma Or equivalent experience (Required)
</li></ul><br>
<p><b>Special Conditions for Employment</b></p><br>
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
<br>
<p><b>Schedule</b></p><br>
<br>
8:00 a.m. to 5:00 p.m
<br>
<p><b>Union/Policy Covered</b></p><br>
<br>
CX-Clerical &amp; Allied Services
<br>
<p><b>Complete Position Description</b></p><br>
<br>
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(41017971)</div></div></div><div><div><div><p>
Apply</p></div></div></div></div>
<br><div><div><b>Campus Requisition #:</b></div>
<p>9933</p>
<div><b>UC Payroll Title:</b></div>
<p>BLANK AST 3</p>
<div><b>Department:</b></div>
<p>GEOGRAPHY</p>
<div><b>Appointment Type:</b></div>
<p>2 - Staff: Career</p>
<div><b>Anticipated Hiring Pay Scale:</b></div>
<p>$63,391.68 - $79,511.04 Annually</p>
<ul><li><b>Full Salary Range:</b></li></ul>
<p>USD $30.36/Hr. - USD $43.49/Hr.</p>
<div><b>Onsite | Remote | Hybrid Type:</b></div>
<p>Flexible-To Be Determined</p>
<div><b>Department Location:</b></div>
<p>315 Portola Plz Geography
</p><div><b>Full or Part Time:</b></div>
<p>Full Time</p></div>

HR / Finance Assistant

Explore 367+ Administrative office assistant in Los Angeles this March. Find roles across top companies and apply now to boost your career.

367 administrative office assistant jobs In Los Angeles

Administrative Assistant

Administrative Assistant

Legal Administrative Assistant

Administrative Assistant II, Float - OBGYN (Westwood)

Administrative Assistant

Receptionist/Front Office Assistant

HR / Finance Assistant