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administrative assistant Jobs in Los Angeles

administrative assistant

accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

administrative assistant (senior level) Jobs in Los Angeles

administrative assistant (senior level)

administrative assistant for a artist photographer Jobs in Los Angeles

aircraft maintenance operations assistant Jobs in Los Angeles

administrative office assistant

Carpenters Services Administrative Corporation

Classification/Status: Non-Exempt &ndash; Full TimeReporting To: Administrative Manager and Travel CoordinatorOverview:The Administrative Assistant, under the general direction of the Administrative Manager and the Travel Coordinator, provides comprehensive administrative support to the CSAC Executive Management team and Western States Carpenters Training Fund (WSCTF) leadership. This role is responsible for performing a broad range of administrative duties, including, but not limited to, preparing correspondence and reports, managing filing systems, answering and directing telephone calls, greeting visitors, and developing forms, documents, spreadsheets, and presentations. The position also involves responding to non-routine inquiries and handling confidential and sensitive information with discretion.Additional responsibilities include coordinating travel arrangements for WSCTF instructors, apprentices, and members attending career fairs, seminars, meetings, and training programs, as well as providing support on special projects as assigned. This position requires the ability to effectively collaborate with a diverse group of executive and senior-level professionals across all levels of the organization. Strong organizational skills and the ability to exercise independent judgment in prioritizing and managing a varied workload are essential. This is a non-exempt, full-time position with a standard work schedule of Monday through Friday, 8:00 AM to 5:00 PM.Position Functions and Responsibilities:&middot; Provide administrative support to Administrative Manager, CSAC Executive and Management Teams and WSCTF Leadership&middot; Coordinate all travel for WSCTF instructors, apprentices, members and DET Programs&middot; Coordinate all aspects of DET programs from registration to requesting stipend checks&middot; Maintain and update master travel calendar timely and efficiently&middot; Provide administrative support to apprenticeship training centers as requested&middot; Respond and communicate in a timely, effective and professional manner, both verbally and in writing&middot; Provide all backup for WSCTF travel transactions to reconcile monthly corporate credit card statements&middot; Run reports in TRAIN to assist the Regional Council with DET programs&middot; Run weekly next class report for WSCTF&middot; Request airline refunds for cancelled flights&middot; Perform other related administrative duties as required and assigned&middot; Assist Administrative Manager with other ad-hoc projects as neededRequired Qualifications and Skills:&middot; Minimum of three (3) years of administrative support experience in a fast-paced environment&middot; Strong written and verbal communication skills&middot; Proficiency in Microsoft Office (Word, Excel, Outlook)&middot; High level of integrity, discretion, and professionalism in handling confidential information&middot; Detail-oriented with strong organizational and proofreading skills&middot; Excellent interpersonal skills; ability to work effectively with all levels of staff and external stakeholders&middot; Ability to manage multiple priorities, meet deadlines, and support concurrent projects&middot; Professional demeanor, including phone etiquette and presentation&middot; Ability to work independently while contributing to a collaborative team environment&middot; Self-motivated with strong accountability and ownership of work&middot; Ability to support meetings, events, and seminars as needed&middot; Knowledge of HIPAA regulations a plus&middot; Bilingual in English and Spanish (spoken and written) preferred&middot; High school diploma preferred, but not requiredSupervisory Responsibility:&middot; This position has no supervisory responsibilities.Work Environment/ Physical Demands&middot; While performing the duties of the job, the employee regularly works in an office setting.&middot; While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel or operate objects, tools or controls, and to reach with hands and arms. The employee is frequently required to stand, talk and hear.&middot; Ability to lift 10-30 pounds when necessary.&middot; The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Travel&middot; Minimal to no travel. Occasional travel to business related events, offices and/or seminars may be required.NOTE:The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similarly related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. CSAC is an equal opportunity employer and encourage applications from all qualified candidates regardless of gender, race, ethnicity, national origin, age, sexual orientation, marital status, religion, disability or any other classification protected by law.Job Type: Full-timePay: $24.49 - $26.37 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Administrative: 3 years (Required)</li><li>Administrative Assistant: 3 years (Required)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Administrative Assistant

Skirball Cultural Center

<div>Title: Administrative Assistant (Senior Level) 
Department: Hospitality &amp; Private Events 
Reports To: Vice President of Hospitality and Private Events 
FLSA Status: Non-Exempt 
Compensation: $25 - $28 per hour
SUMMARY
The Administrative Assistant (II/III) provides comprehensive administrative, clerical, and high-level operational support to the Hospitality &amp; Private Events department. This role balances frontline reception and event coordination with complex financial tracking, vendor management, and executive-level support for the Vice President. 
 
ESSENTIAL DUTIES &amp; RESPONSIBILITIES
1. High-Level Leadership &amp; Executive Support
<ul><li>Gatekeeping: Act as the primary point of contact for the Vice President; manage complex calendars and prioritize leadership time effectively.</li><li>
Logistics: Coordinate executive travel, meeting materials, expense reimbursements, and high-stakes presentations.</li><li>
Governance: Maintain sensitive office files, including contracts, donor/client records, union meeting materials, and corporate documents.</li><li>
Project Oversight: Provide administrative leadership for cross-departmental efforts, ensuring effective tracking, reporting, and communication.
</li></ul>2. Event Coordination &amp; Scheduling
<ul><li>Booking Logistics: Coordinate department booking events and in-house meetings, and internal events including event space, refreshments, and A/V requirements.</li><li>
Event Documentation: Generate and distribute Event Order Confirmations (EOs) to ensure all internal departments are aligned, create and distribute food labels, event directional signage, and is also in charge of digital signage.</li><li>
Tours: Assist with Group tour packages and booking working alongside Onsite Dining Manger and Lead.</li></ul>
3. Financial Administration &amp; Reporting
<ul><li>Accounts Receivable/Payable: Manage vendor relations for A/P; maintain the A/R ledger and aging reports.</li><li>
Budgetary Oversight: Monitor expenses against the department budget; process invoices and check requests.</li><li>
Reporting: Prepare specialized month-end accounting reports for Private Events, Internal Events and Onsite Dining.
</li></ul>4. Departmental Operations &amp; Reception
<ul><li>Frontline Support: Serve as department receptionist; meet, greet, and escort visitors; respond to client inquiries via phone and email.</li><li>
Clerical Excellence: Prepare routine and complex correspondence, reports, and mailings.</li><li>
Office Operations: Maintain office efficiency by organizing, cleaning, and repairing equipment.</li><li>
Records Management: Establish and maintain digital and physical filing systems; lead the digitization of historical files.
</li><li>Special Projects: Attends all assigned meetings, included but not limited to weekly sales meetings for EO updates and distribution, monthly Marketing meetings, Admin circle meetings.<ul><li>
Responsible for taking notes and preparing a summary for distribution to HPE Leadership.</li><li>
Will create all request forms for marketing needs and maintain special projects calendar.</li></ul></li></ul>
QUALIFICATIONS &amp; EXPERIENCE
<ul><li>Experience: Minimum 4-7 years of administrative experience, with specific background in social, corporate, or nonprofit event environments.</li><li>
Technical Skills:<ul><li>
Required: Proficiency in Financial Edge (financial/event software).</li><li>
Preferred: Previous experience with Ungerboeck (Momentus).</li><li>
Tools: Expert knowledge of Office 365 (Word, Excel, Outlook) and Adobe Acrobat/Foxit PDF Reader. Must be able to type 50 wpm</li></ul></li><li>
Communication: Superior editing, proofreading, and verbal communication skills; English fluency is a required.</li><li>
Attributes: High level of discretion, strong attention to detail, and the ability to work independently and cross-functionally.</li><li>
Flexibility: Ability to work evenings and weekends as required by the event schedule.</li></ul>
PHYSICAL REQUIREMENTS
<ul><li>Substantial time spent sitting, standing, and communicating in person, on the telephone, and online conference systems.</li><li>
Occasional lifting and carrying of event materials or records up to 25 pounds.</li></ul></div>

Administrative Assistant (Senior Level)

Russell Law Group

Office location: Beverly Hills, CA.Overview We are seeking a dedicated and detail-oriented Litigation Legal Secretary/assistant to join our litigation boutique law firm. The ideal candidate will play a crucial role in supporting attorneys with litigation and managing administrative tasks, maintaining files, and ensuring compliance with court and litigation procedures and calendering. The candidate will work with case management systems for calendaring, operations and organization. This position requires a strong understanding of legal terminology and procedures and candidate should be familiar with setting up pleading shells and other standard litgiation documents for attorneys.Duties<ul><li>Provide litigation and administrative support to attorneys, including scheduling appointments and managing calendars, preparing draft pleadings and documents to be electronically filed. Experience with AI is helpful.</li><li>Maintain and organize legal files using My Case - a case management system.</li><li>Conduct document review and proofreading to ensure accuracy and compliance with legal standards.</li><li>Prepare, file, and serve legal documents in accordance with court rules and deadlines.</li><li>Assist in the preparation of case materials for trials, hearings, and meetings.</li><li>Communicate effectively with clients, court personnel, and other stakeholders.</li><li>Ensure confidentiality of sensitive information at all times.</li></ul>Qualifications<ul><li>Previous law office experience of 5+ years</li><li>Proficiency in legal software.</li><li>Strong proofreading skills with attention to detail for document accuracy.</li><li>Excellent organizational skills with the ability to manage multiple tasks efficiently.</li><li>Strong written and verbal communication skills are essential.</li><li>Ability to work independently as well as part of a team in a fast-paced environment.</li></ul>If you are passionate about the legal field and possess the necessary skills to excel as a Legal Secretary, we encourage you to apply for this opportunity to contribute to our dynamic team.Job Type: Full-timePay: $30.00 per hourExperience:<ul><li>Civil Litigation: 7 years (Required)</li></ul>Location:<ul><li>Los Angeles, CA (Required)</li></ul>Work Location: Remote

Legal Assistant/Secretary

Century Park Law Group, APLC

Company Overview Lyfe Law LLP, is dedicated to providing exceptional legal services with a personalized touch. Our founding attorneys take a hands-on approach to every case, ensuring clients receive direct communication and attentive support throughout their legal journey. Overview We are seeking a dynamic and detail-oriented Receptionist/Legal Assistant to join our team. This paid position offers an exciting opportunity to support our busy law office by managing front desk responsibilities and assisting with a variety of legal administrative tasks. The ideal candidate will be energetic, organized, and eager to contribute to a professional and collaborative environment. Responsibilities<ul><li>Greet clients, visitors, and callers with professionalism and courtesy, maintaining excellent phone etiquette</li><li>Manage the reception area, including scheduling appointments and directing inquiries efficiently</li><li>Perform data entry and maintain accurate filing systems for legal documents and client records</li><li>Assist with legal research using Filevine, and other case management systems</li><li>Support attorneys with document review, proofreading, transcription, and drafting of legal documents such as contracts and pleadings</li><li>Organize and manage legal files in compliance with firm procedures and confidentiality standards</li><li>Coordinate with team members on project management tasks related to litigation, landlord-tenant law, workers' compensation law, personal injury law and other practice areas</li></ul>Experience<ul><li>Previous clerical or legal administrative experience in a law office setting is highly preferred</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Excellent written and verbal communication skills with attention to detail in proofreading and legal drafting</li><li>Proficiency in document management systems such as iManage or similar platforms</li><li>Familiarity with legal research tools like Westlaw or LexisNexis is a plus</li><li>Experience with data entry, filing systems, and general office administration required</li><li>Demonstrated ability to handle confidential information discreetly and professionally</li></ul>Join our team to become an integral part of a dedicated legal practice that values proactive support and professional growth. We are committed to fostering an inclusive environment where your organizational skills and enthusiasm can truly shine!Pay: $19.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Receptionist/ Legal lAssistant

Wpromote

<div>
 
 The Role
 
 
 
 The Executive Assistant &amp; LA Office Manager will provide high-level administrative support to four executives while overseeing the day-to-day operations of Wpromote&rsquo;s Los Angeles headquarters office. This hybrid role is critical to ensuring executive effectiveness, maintaining a seamless and welcoming office environment, and supporting overall employee experience and engagement. Serving as a key partner to executives, internal teams, and external stakeholders, this individual will manage priorities, coordinate logistics, and help ensure office operations run smoothly and efficiently.
 
 
 The ideal candidate is highly organized, proactive, detail-oriented, and able to handle confidential information with discretion and professionalism. They thrive in fast-paced environments, can seamlessly balance executive support with in-office operational responsibilities, and bring a strong service-oriented mindset to every interaction. While Wpromote is a remote-first company,
 
 this role requires a consistent in-office presence at our LA headquarters on a fixed schedule of Monday from 10:00 a.m. to 2:00 p.m. and Tuesday through Wednesday from 8:30 a.m. to 4:00 p.m.
 
 Flexibility is also required for additional on-site support, including earlier mornings for client meetings and breakfast setup, as well as occasional after-hours events. This role reports to the Executive Business Partner.
 
 
 At Wpromote, we believe that great work is only possible with great people. Our goal is to build a better, more inclusive work environment and support our people at every stage of their careers by prioritizing a strong work-life balance through our policies and benefits listed below. As a Best Place to Work according to both Ad Age and Glassdoor and Adweek&rsquo;s Fastest Growing Digital Agency, we are moving fast to expand our teams and bring new experts into the fold to keep pushing the boundaries of what&rsquo;s possible in marketing.
 
 
 We offer:
 
 
 
 <ul>
 <li>
 Unlimited PTO
 </li>
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 Extended Holiday break (Winter)
 </li>
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 100% paid parental leave
 </li>
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 401(k) matching
 </li>
 <li>
 Medical, Dental, Vision, Life, Pet Insurance
 </li>
 <li>
 Sponsored life insurance
 </li>
 <li>
 Short Term Disability insurance and additional voluntary insurance
 </li>
 <li>
 Annual Class Pass credits and more!
 
 
 
 
 </li>
 </ul>
 The anticipated annual salary for this role will range from $75,000 - $90,000, based on a variety of factors unique to each candidate, including skill set, years and depth of experience, education and certifications, competitive benchmarks, scope of responsibility, market dynamics, geographic location, and the respective state&rsquo;s salary threshold for exempt employees. At Wpromote, pay ranges are subject to change and are based on specific market medians for similar jobs according to third-party salary benchmark surveys. Individual pay within that range can vary due to skills, experience, and available budget. The total compensation package for this role will include benefits (listed above).
 
 
 
 <ul>
 <li>
 This position will require on-site presence Monday through Wednesday with a fixed schedule in our Los Angeles headquarters
 </li>
 <li>
 This position is not eligible for immigration sponsorship
 
 
 
 
 </li>
 </ul>
 
 Important Notice: Beware of Job Scams
 
 
 
 Wpromote recruiting communications will only be sent through our official channels via wpromote.com email addresses. If you see a posting elsewhere that is not reflected on Wpromote.com/careers, it may be a fraudulent posting. We do not require payment or fees during the hiring process nor do we request sensitive information, such as Social Security numbers or payment details. Please safeguard yourself against possible scams and contact us if you encounter any suspicious activity.
 
 
 
 You Will Be
 
 
 
 Executive Assistant
 
 
 
 <ul>
 <li>
 Providing proactive calendar management and administrative support for four executives, aligning schedules and priorities to support business needs
 </li>
 <li>
 Partnering with Executive Assistants and the Executive Business Partner to coordinate timelines, schedules, and key deliverables across the executive and senior leadership team
 </li>
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 Managing domestic and international travel logistics, including itineraries, accommodations, transportation, and executive event coordination
 </li>
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 Overseeing expense reporting, reimbursements, and purchase order processing
 </li>
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 Coordinating meetings and events, including board meetings, leadership onsites/offsites, client visits, and company events
 </li>
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 Serving as a liaison between executives, employees, clients, and stakeholders, helping manage communications, priorities, and follow-through
 </li>
 <li>
 Partnering with Talent Acquisition by scheduling candidate interviews with executives as needed
 </li>
 <li>
 Leading and supporting special projects, executive logistics, and operational initiatives that add value to the organization
 </li>
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 Attending meetings as needed to capture notes, track action items, and support follow-up execution
 </li>
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 Maintaining document repositories and support organization of executive materials and presentation
 
 
 
 
 </li>
 </ul>
 Office Management
 
 
 
 <ul>
 <li>
 Overseeing office services and ensuring day-to-day operations, processes, and procedures run efficiently and seamlessly across Wpromote&rsquo;s LA headquarters
 </li>
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 Opening the office and ensuring the space is set up, functional, and welcoming for employees, clients, vendors, and visitors
 </li>
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 Partnering with building management to submit work orders, activate keycard access, and provide parking access as needed
 </li>
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 Ordering, receiving, and unpacking deliveries for the office, including office supplies, food, and beverages, while maintaining appropriate inventory levels
 </li>
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 Ordering and setting up breakfast or lunch for in-person client and team meetings, and providing hands-on support for office and event logistics
 </li>
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 Planning engaging office events and team-building activities, including regular in-office programming and ERG-themed events, in partnership with internal stakeholders
 </li>
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 Maintaining the aesthetic integrity of the office, conference rooms, kitchen, and shared spaces, and helping drive employee foot traffic and engagement in the LA office
 </li>
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 Managing conference room calendars and office or desk booking for visitors, and assisting with other office operations projects as needed in support of Wpromote&rsquo;s hybrid, remote-first environment
 </li>
 <li>
 Providing support on in-office days Monday through Wednesday during the fixed onsite schedule, while remaining flexible for earlier meeting setup and occasional after-hours events as business needs require
 </li>
 <li>
 Multitasking across Executive Assistant and Office Management responsibilities during in-office days to ensure both executive support and office operations are handled effectively
 
 
 
 
 </li>
 </ul>
 
 You Must Have
 
 
 
 
 <ul>
 <li>
 2-3 years of Executive Assistant (preferred) and/or office administrative experience
 </li>
 <li>
 Ability to maintain and protect confidential information with discretion, sound judgment, and professionalism
 </li>
 <li>
 Experience with executive-level support and calendar management involving rapidly changing priorities and problem-solving
 </li>
 <li>
 Experience with domestic or international travel management and expense reporting
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to interact effectively with executives, employees, clients, visitors, and vendors
 </li>
 <li>
 Strong organizational, prioritization, and attention-to-detail skills, with the ability to manage multiple competing priorities and seamlessly balance executive support and office operations in a fast-paced environment
 </li>
 <li>
 A proactive, service-oriented approach with strong professionalism, reliability, positive energy, and a willingness to support executives, office operations, and the broader team wherever needed
 </li>
 <li>
 Ability to work both independently and collaboratively across teams and functions
 </li>
 <li>
 Experience with Google Workspace
 </li>
 <li>
 Ability to perform physical tasks associated with office operations, including carrying boxes up to 15 pounds and walking up and down a flight of stairs
 
 
 
 
 </li>
 </ul>
 
 Nice to Have
 
 
 
 
 <ul>
 <li>
 Experience coordinating in-person client and team meetings
 </li>
 <li>
 Experience planning office events, employee engagement activities, or culture-building initiatives
 </li>
 <li>
 Exposure in a fast-paced advertising agency environment
 </li>
 <li>
 Expertise managing multiple calendars and competing priorities simultaneously
 
 
 
 
 </li>
 </ul>
 Wpromote is committed to bringing together individuals from different backgrounds and perspectives, providing employees with a safe and welcoming environment free of discrimination and harassment. We strive to create a diverse &amp; inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace.
 
 
 Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Wpromote.
 
 
 This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 
 
</div>

Executive Assistant/Office Manager

Origin Investigations

<div><div>We are looking for a highly organized and professional Executive Assistant to support our CEO and leadership team. The ideal candidate is proactive, discreet, and thrives in a fast-paced environment where no two days look the same.
</div><div><h3 class="jobSectionHeader">About ORIGIN / Careers</h3>
<div><div>Origin is a private investigation and intelligence agency. We assist governments, corporations, law firms, and individuals with criminal and civil matters throughout the United States and abroad. Join us at Origin and be a part of a dynamic team that values excellence, innovation, and collaboration.
</div></div></div><div><h3 class="jobSectionHeader">Description</h3>
<div><div>Responsibilities<ul><li>
Manage the CEO's calendar, appointments, travel arrangements, and daily schedule</li><li>
Run errands on behalf of the CEO including pickups, procurement runs, and other time-sensitive tasks</li><li>
Handle inbound and outbound phone calls professionally (screening, routing, and logging communications)</li><li>
Anticipate needs, identify gaps before they become problems, and support the operational flow of the executive team</li><li>
Assist department heads with scheduling, document preparation, and administrative coordination</li><li>
Draft, proofread, and send correspondence, reports, and memos on behalf of leadership</li><li>
Maintain organized filing systems for confidential executive documents</li></ul> 
Requirements<ul><li>
2+ years of experience in an executive or administrative assistant role</li><li>
Tech-savvy (able to adapt to new technology)</li><li>
Exceptional verbal and written communication skills</li><li>
Professional phone etiquette and experience managing high-volume calls</li><li>
Valid driver's license and reliable vehicle are required</li><li>
Must be located in Los Angeles</li><li>
Must be able to pass a thorough background screening</li></ul> 
Preferred Qualifications<ul><li>
Prior experience supporting C-suite or senior leadership</li><li>
Background in law enforcement, legal, investigative, or security industries</li><li>
Highly organized with strong attention to detail</li><li>
Ability to maintain confidentiality and exercise sound judgment</li></ul> 
Benefits<ul><li>
Health and dental benefits</li><li>
Paid time off</li><li>
401(k)</li><li>
Opportunities for growth within the organization</li></ul> 
About Origin Investigations Inc.
Origin is a private investigation and intelligence agency. We assist governments, corporations, law firms, and individuals with criminal and civil matters throughout the United States and abroad. Our in-house team is comprised of experienced law enforcement and intelligence professionals, and we operate with verified facts, structured findings, and a commitment to clarity in everything we do. We are a registered U.S. federal government prime contractor operating across all 50 states and five continents.
</div></div></div><div><h4 class="jobSectionHeader">Salary</h4>
$25 - $30 per hour</div></div>

Executive Assistant

University of California Los Angeles

<div><div>The Faculty Support Group at UCLA Law consists of 10 Faculty Support Assistants, 1 Program Faculty Assistant under the supervision of the Director of Faculty Services. Each FSA works closely with assigned Law School faculty members to provide high-level administrative and teaching support. Duties include: Serve as training and troubleshooting resource for faculty members to ensure that their work is handled smoothly and efficiently. Some coordination and organization of class related events, including guest lecturers, workshops and conferences. Perform general administrative duties to support the teaching and research activities of the Law School faculty members. Assistance in the production of various publications by faculty members. Exercise judgment and prioritize projects and assignments as assigned. Assist in training student workers and coordinate assignments for them to ensure that their work is completed using established departmental policies and procedures.</div> 
 
Salary &amp; Compensation 
 
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul>Qualifications 
<ul><li>
Detailed knowledge of advanced features of Microsoft Office applications and Adobe Acrobat to create and troubleshoot complex charts, graphs, in-class presentations, class materials and to meet publisher's camera-ready formatting requirements on a timely basis. (Required)</li><li>
Proven excellent writing skills in composing and editing correspondence and other documents in a clear and concise manner for correct meaning, word usage, grammar, spelling, and punctuation with speed, accuracy, and attention to detail. (Required)</li><li>
Demonstrated ability to speak clearly, distinctly and diplomatically to relay concise, relevant information while using correct vocabulary and grammar. (Required)</li><li>
Demonstrated ability to meet deadlines and keep supervisor and clients apprised of progress or delays of a wide variety of simultaneous tasks in a high-pressure environment with frequent interruptions, fluctuating workloads, and/or short timelines. (Required)</li><li>
Proven interpersonal skills to maintain composure in the face of resistance, indifference, or hostility and cultivate cooperative relationships with coworkers, leadership, and customers including, faculty, staff, students, vendors and the public. (Required)</li><li>
Excellent listening skills to understand needs based on minimal or vague instructions from clients. - RequiredAbility to anticipate needs of faculty based on prior requests. (Required)</li><li>
Ability to anticipate needs of faculty based on prior requests. (Required)</li><li>
Demonstrated ability to find creative solutions to unique problems by researching solutions and identifying departmental and university resources in an autonomous and self-guided manner. (Required)</li><li>
Demonstrated ability to closely collaborate within a highly interdependent team to achieve common goals. (Required)</li><li>
Proven organizational skill in optimizing work procedures, identifying challenges, and formulating solutions. (Required)</li><li>
Demonstrated ability to rearrange priorities based on relative importance of job responsibilities when faced with a heavy workload. (Required)</li><li>
Demonstrated ability to organize and implement wide-ranging logistical requirements of events, which include colloquia, symposia, and multi-day/multi-venue conferences. (Required)</li></ul>
 
Education, Licenses, Certifications &amp; Personal Affiliations 
<ul><li>
Bachelor's Degree equivalent combination of education and experience (Required)
</li></ul> 
Special Conditions for Employment 
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li><li>
Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.</li><li>
Ability to maintain confidentiality of sensitive information with tact and discretion. (Required)</li><li>
Must be punctual and have consistent and dependable attendance in the office. (Required)</li><li>
Ability to work occasionally during after hours or on weekends, in connection with an organized event. (Required)</li></ul>
 
Schedule 
 
Monday - Friday | 8 a.m. - 5 p.m. PST
 
Union/Policy Covered 
 
CX-Clerical &amp; Allied Services
 
Complete Position Description 
 
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;jobcode=MI-DPT025000-JC004722-PD168073</div>
 <div><div>Campus Requisition #:</div>
10674
<div>UC Payroll Title:</div>
BLANK AST 3
<div>Department:</div>
LAW
<div>Appointment Type:</div>
2 - Staff: Career
<div>Anticipated Hiring Pay Scale:</div>
$30.36 - $31.76 Hourly
<ul><li>Full Salary Range:</li></ul>
USD $30.36/Hr. - USD $43.49/Hr.
<div>Onsite | Remote | Hybrid Type:</div>
Hybrid
<div>Department Location:</div>
385 Charles E Young Dr E Law School
<div>Full or Part Time:</div>
Full Time</div>

Faculty Support Assistant

Explore 63+ Administrative office assistant in Los Angeles this June. Find roles across top companies and apply now to boost your career.