administrative assistant - floral department

administrative assistant

office assistant

executive assistant

senior executive assistant Jobs in Houston

senior executive assistant

administrative assistant - floral department Jobs in Houston

administrative personal assistant

UnifiedCommunications.com

Title: Executive Assistant / Personal AssistantReports to: President and Chief Operating OfficerEstimated Start Date: ASAPAdvanced English (100%): Fluent in reading, writing, and speaking.Resume in English: applications will only be considered with an updated CV in English.Proven Experience in the relevant field (to be specified according to the position).Location: 2075 W Governors Circle Houston, TX 77092.UnifiedCommunications is a global leader in helping organizations embrace modern work and collaboration &mdash; and we&rsquo;re looking for a highly capable Executive Assistant / Personal Assistant to support our President and Chief Operating Officer.This role goes beyond traditional administrative support. It&rsquo;s about being a trusted right hand to fast-moving executives, ensuring their time, priorities, and daily operations are handled seamlessly so they can focus on strategy, client success, and growth. You&rsquo;ll balance executive-level coordination with hands-on personal assistance, anticipating needs and keeping everything running smoothly.We&rsquo;re seeking someone who is obsessively organized, tech-savvy, process-minded, and fluent in the language of business. You thrive in dynamic environments, juggle multiple priorities with ease, and communicate clearly and professionally in English, both written and verbal.What You&rsquo;ll DoExecutive &amp; Business Support&middot; Provide high-level administrative support to C-suite leaders, amplifying their impact across client relationships, internal initiatives, and revenue-driving activities&middot; Act as a trusted extension of the executives by managing calendars, meetings, priorities, and follow-ups&middot; Prepare agendas, presentations, correspondence, and briefing materials&middot; Track and manage multiple concurrent projects, deadlines, and action items to completion&middot; Serve as a professional point of contact with internal teams, partners, and clientsPersonal Assistant &amp; Daily Operations Support&middot; Manage travel arrangements, itineraries, and expense reporting&middot; Handle personal scheduling needs, reminders, and logistics as requested&middot; Coordinate appointments, reservations, and time-sensitive personal tasks&middot; Anticipate needs and proactively resolve issues before they escalate&middot; Maintain discretion and confidentiality at all timesOrganization, Process &amp; Efficiency&middot; Proactively identify inefficiencies in workflows and suggest improved processes&middot; Organize files, documents, and information systems for easy access and clarity&middot; Ensure nothing falls through the cracks by maintaining task lists and priority trackers&middot; Support execution across key initiatives by keeping plans organized and moving forwardOnsite &amp; Local Support&middot; Serve as reliable local presence for day-to-day needs&middot; Provide hands-on, physical support for internal and customer events (setup, coordination, and on-the-ground logistics)&middot; Help maintain a professional, well-stocked environment (managing supplies, light organization, and ensuring key areas are ready for guests)&middot; Coordinate with local vendors and service providers as needed (scheduling, access, deliveries, and follow-ups)&middot; Handle local pick-ups and drop-offs, including meals, items and other time-sensitive needs&middot; Support local PA activities as requested (errands, pick-up/delivery runs) and assist with daily office opening/closingWhat You Bring&middot; Exceptional English fluency &mdash; polished, professional, and confident in both written and spoken communication&middot; Strong organizational skills with the ability to manage competing priorities with precision&middot; High attention to detail paired with the ability to see the big picture&middot; Comfort handling both strategic executive support and day-to-day personal assistance&middot; A proactive, service-oriented mindset &mdash; you anticipate needs rather than waiting to be asked&middot; Tech-forward approach &mdash; energized by productivity tools, platforms, and systems&middot; Ability to remain calm, adaptable, and solutions-focused under pressure&middot; Proficiency with calendars, spreadsheets, document tools, and online communication platformsBonus Points For&middot; Experience supporting senior executives in a fast-paced or high-growth environment&middot; Familiarity with sales operations, client-facing teams, or revenue-driven organizations&middot; Background in project coordination, operations, or business support roles&middot; Experience managing travel, expenses, and personal logistics for executivesIf you thrive in a high-performance environment, enjoy being the steady force behind busy leaders, and love balancing executive-level coordination with personal support &mdash; we&rsquo;d love to hear from you.Job Type: Full-timeBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Executive Assistant / Personal Assistant

C-SUITE ASSISTANTS

<div>
 
 
 Executive Personal Assistant to Entrepreneurial Physician with a High- Profile Clientele, Houston, Texas
 
 
 
 A dynamic, entrepreneurial physician who helps her clients try to boost their longevity as well as has a media presence is seeking an Executive Personal Assistant to serve as a true &ldquo;right hand&rdquo; and trusted operational partner. This is not a traditional administrative role, but a high-trust, high-responsibility partnership designed to amplify the principal&rsquo;s focus, clarity, and effectiveness. The Assistant will act as a stabilizing force, thoughtful gatekeeper, and proactive problem solver, someone who instinctively anticipates needs, protects time and energy, and creates order in a fast-moving environment.
 
 
 The ideal candidate brings calm confidence, exceptional judgment, and absolute discretion to every interaction. They think two steps ahead, operate with precision and urgency, and seamlessly blend executive support with high-level personal assistance. This individual understands that their work directly increases the principal&rsquo;s decision speed and performance, and takes ownership of outcomes, not just tasks.
 
 
 
 
 
 
 About the Job
 
 
 
 
 Trusted Partner &amp; Strategic Support
 
 
 
 Serve as a thought partner and operational ally to the principal, offering perspective, preparation, and quiet counsel.
 
 
 Anticipate needs and remove friction before issues arise.
 
 
 Prepare the principal for meetings and engagements with agendas, briefing materials, research, and clear follow-through.
 
 
 Track priorities, commitments, and key initiatives to ensure momentum and accountability.
 
 
 
 Time, Energy &amp; Focus Management
 
 
 
 Own and manage a complex, fluid calendar with a strong understanding of priorities
 
 
 Triage inbound communication and prioritizing what matters most while resolving or delegating the rest.
 
 
 Protect the principal&rsquo;s time and create space for strategic thinking and high-impact work.
 
 
 
 Operational &amp; Project Coordination
 
 
 
 Support special projects and cross-functional initiatives as directed.
 
 
 Coordinate with leadership and external partners to keep priorities moving forward on schedule.
 
 
 Create systems and processes that improve efficiency and reduce operational friction.
 
 
 Assist with event planning, hiring coordination, and vendor relationships as needed.
 
 
 
 Travel, Logistics &amp; Personal Support
 
 
 
 Plan complex domestic and international travel with detailed itineraries and contingencies.
 
 
 Handle last-minute changes with speed and accuracy.
 
 
 Manage personal scheduling, reservations, and appointments.
 
 
 Coordinate household or personal vendors and manage confidential personal matters with professionalism and care.
 
 
 
 About You
 
 
 
 Bachelor&rsquo;s degree preferred.
 
 
 5+ years of experience supporting a senior executive, founder, or CEO in a fast-paced or high-growth environment.
 
 
 Exceptional organizational skills and attention to detail.
 
 
 Clear, concise written and verbal communicator.
 
 
 Calm under pressure and comfortable navigating rapid change.
 
 
 Relentlessly proactive with a strong sense of ownership and accountability.
 
 
 Highly discreet and trustworthy with sensitive information.
 
 
 Able to shift seamlessly between strategic thinking and hands-on execution.
 
 
 Proficient with Googler Suite; tech savvy.
 
 
 You thrive in ambiguity, anticipate rather than react, and take pride in creating clarity, order, and ease for others. You bring warmth, polish, and professionalism while remaining grounded and approachable.
 
 <ul>
 <li>
 
 Competitive Base Salary, Discretionary Bonus, Comprehensive Health Benefits.
 
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 </ul>
 
 
</div>

Executive Personal Assistant

Kingfisher Senior Living.

Company Overview Ella Springs Senior Living Community is a dedicated senior living company committed to creating vibrant and welcoming communities. We prioritize quality service and compassionate care, fostering an environment where residents feel valued and supported.** this position is for Tuesday - Saturday.Job Overview We are seeking an energetic and detail-oriented Office Assistant / Inside Sales Assistant to join our team. This paid position offers an exciting opportunity to support daily office operations, manage administrative tasks, and assist with inside sales efforts. The ideal candidate will be proactive, organized, and possess excellent communication skills to ensure smooth office functions and exceptional customer support.Duties<ul><li>Handle incoming calls, direct inquiries, and provide accurate information using phone etiquette.</li><li>Manage office management tasks including filing, data entry, proofreading, and maintaining organized records.</li><li>Support inside sales activities by assisting with customer inquiries, follow-ups, and lead tracking.</li><li>Utilize computer skills in Microsoft Office, QuickBooks, Paychex, and other software to prepare documents, reports, and correspondence.</li><li>Assist with calendar management and scheduling appointments or meetings for team members.</li><li>Provide clerical support such as copying, scanning, filing documents, and supporting administrative projects as needed.</li><li>Assist with scheduling of staff and onboarding new staff.</li></ul>Qualifications<ul><li>Proven office experience with strong organizational skills and attention to detail.</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar), and basic data entry skills.</li><li>Experience with QuickBooks or bookkeeping is a plus.</li><li>Excellent phone etiquette and customer service skills; bilingual ability is highly desirable.</li><li>Previous experience in reception roles such as dental or medical receptionist is advantageous.</li><li>Strong typing skills with high accuracy; ability to multitask efficiently in a fast-paced environment.</li><li>Knowledge of office management procedures including filing systems, calendar management, and clerical support.</li><li>Personal assistant or administrative experience that demonstrates reliability and proactive problem-solving. Join us to be part of a dynamic team dedicated to excellence in senior living services! We value motivated individuals who thrive on organization, communication, and delivering outstanding support every day.</li></ul>Pay: $16.00 - $20.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant / Inside Sales Assistant

NEXS Medical

Job Overview We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support to staff and visitors alike. Your energy and attention to detail will help create an efficient, welcoming environment where everyone can thrive. This paid position offers a fantastic opportunity to develop your administrative skills while contributing to a vibrant workplace culture.Responsibilities<ul><li>invoice, calling insurance . paper work.</li><li>Manage multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette</li><li>Handle data entry, filing, and document proofreading to maintain accurate records</li><li>Assist with calendar management and scheduling appointments for team members or executives</li><li>Support office management tasks such as supply ordering, inventory tracking, and organization of office spaces</li><li>Utilize Microsoft Office, Google Workspace, and other computer skills to prepare reports, correspondence, and presentations</li></ul>Requirements<ul><li>Proven office experience with strong clerical skills and organizational abilities</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Excellent typing speed and data entry skills for efficient record keeping</li><li>Knowledge of QuickBooks or bookkeeping experience is a plus</li><li>Strong communication skills with professional phone etiquette and customer service orientation</li><li>Ability to multitask efficiently while managing time effectively in a fast-paced environment</li><li>Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required</li></ul>Join us as an Office Assistant where your enthusiasm for organization and service will make a meaningful impact! We value energetic individuals eager to grow their administrative expertise in a supportive setting. This paid role is perfect for those looking to build a versatile skill set while contributing to an engaging team environment.Pay: $15.00 - $16.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant

San Jose Based Company

Job description:Overview We are seeking a detail-oriented and organized Office Assistant in our Mobile Home Community to join our dynamic team. This role is essential in maintaining smooth office operations, supporting administrative functions, and providing excellent customer service. The ideal candidate will possess strong computer literacy, excellent communication skills, and the ability to manage multiple tasks efficiently. Experience with office management software, clerical tasks, and a professional demeanor are highly valued. Bilingual abilities are a plus to assist diverse client needs.Duties<ul><li>Manage front desk responsibilities including greeting visitors and answering multi-line phone systems with professionalism and courtesy</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization</li><li>Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and correspondence</li><li>Schedule appointments, manage calendars, and coordinate meetings using calendar management tools</li><li>Assist with bookkeeping tasks using QuickBooks or similar software as needed</li><li>Provide customer support via phone, email, or in person while maintaining excellent phone etiquette</li><li>Support office management activities such as supply inventory, mail distribution, and general administrative support</li><li>Maintain a clean and organized work environment to promote efficiency and professionalism</li><li>Perform clerical duties including typing reports, managing files, and supporting other administrative functions as required</li></ul>Skills<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Strong organizational skills with the ability to prioritize tasks effectively</li><li>Excellent written and verbal communication skills; bilingual abilities are preferred</li><li>Experience with front desk operations, multi-line phone systems, and customer service excellence</li><li>Familiarity with office management software such as QuickBooks or bookkeeping tools is a plus</li><li>Demonstrated clerical experience including data entry, filing, proofreading, and calendar management</li><li>Strong computer literacy with the ability to adapt to new software quickly</li><li>Time management skills to handle multiple responsibilities efficiently</li><li>Professional phone etiquette and customer support skills for positive client interactions</li><li>Previous experience as an office assistant or personal assistant is advantageous but not required</li></ul>Job Type: Full-timePay: From $18.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

JSL Multi Management Co

**MUST BE BI-LINGUAL IN SPANISH/ENGLISH**Job Overview We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks with efficiency, and support daily office operations. Your energetic approach and attention to detail will help create a welcoming environment while ensuring smooth workflow across departments. This paid position offers an exciting opportunity to develop your office management skills in a fast-paced setting, contributing to the overall success of our organization.Duties<ul><li>Greet visitors and clients at the front desk with professionalism and warmth, providing excellent customer service and assistance.</li><li>Operate multi-line phone systems, answer inquiries, direct calls appropriately, and maintain phone etiquette at all times.</li><li>Manage calendar appointments, schedule meetings, and coordinate conference room bookings using Microsoft Office and Google Workspace tools.</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records.</li><li>Handle correspondence via email and phone, supporting internal communication needs efficiently.</li><li>Maintain office supplies inventory, place orders as needed, and ensure the office environment remains tidy and organized.</li><li>Support bookkeeping activities using QuickBooks or similar software for basic financial record-keeping.</li><li>Assist with clerical tasks such as photocopying, scanning documents, and preparing reports or presentations.</li><li>Provide administrative support to team members or executives as needed, including personal assistant duties like calendar management and travel arrangements.</li></ul>Qualifications<ul><li>Proven experience in an office environment with strong clerical or administrative skills.</li><li>Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools.</li><li>Familiarity with QuickBooks or bookkeeping software is a plus.</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced setting.</li><li>Exceptional phone etiquette skills with experience managing multi-line phone systems.</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively.</li><li>Previous experience in customer service or front desk roles is preferred.</li><li>Attention to detail in proofreading documents and managing schedules accurately.</li><li>Ability to handle confidential information discreetly while demonstrating professionalism at all times. Join us as an Office Assistant if you&rsquo;re energetic, detail-oriented, and eager to support a vibrant team! Your dedication will help foster a welcoming environment while ensuring operational excellence every day!</li></ul>Pay: From $14.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Houston Drapery Center

Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! In this role, you will be the backbone of our daily operations, ensuring the smooth flow of administrative tasks and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help create an efficient, welcoming, and professional office environment. This paid position offers an exciting opportunity for someone eager to develop their office management skills while contributing to a vibrant team.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with friendly professionalism</li><li>Operate multi-line phone systems, answer inquiries promptly, and route calls efficiently using proper phone etiquette</li><li>Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks accounting software</li><li>Handle clerical tasks such as filing, proofreading documents, and organizing office supplies to ensure a tidy workspace</li><li>Support calendar management and appointment scheduling for staff members and executives</li><li>Assist with bookkeeping duties including invoice processing and basic financial record keeping</li><li>Provide excellent customer service by supporting clients, vendors, and internal teams with timely responses and support</li><li>Maintain office organization through filing systems, inventory management, and document management procedures</li><li>Support office management activities to improve workflow efficiency and overall office operations</li></ul>Experience<ul><li>Prior office experience or administrative support experience is required; familiarity with office procedures is highly preferred</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar, Drive) is essential</li><li>Experience with QuickBooks or other bookkeeping software is a plus</li><li>Bilingual skills are highly desirable to assist diverse client needs effectively</li><li>Strong organizational skills with the ability to prioritize tasks and manage time efficiently in a fast-paced environment</li><li>Excellent communication skills with professional phone etiquette and customer service orientation</li><li>Clerical skills such as typing quickly and accurately, proofreading documents, and data entry are necessary</li><li>Knowledge of front desk operations, multi-line phone systems, medical or dental receptionist duties, or personal assistant experience will be advantageous</li></ul>Join us as an Office Assistant where your enthusiasm meets your organizational talents! Be part of a team that values proactive support, clear communication, and a positive work environment. This role offers the chance to grow your administrative expertise while making a meaningful impact every day.Pay: $18.00 - $22.00 per hourWork Location: In person

Explore 270+ Administrative personal assistant in Houston this March. Find roles across top companies and apply now to boost your career.

270 administrative personal assistant jobs In Houston

Executive Assistant / Personal Assistant

Executive Personal Assistant

Office Assistant / Inside Sales Assistant

Office Assistant

Office Assistant

Office Assistant

Office Assistant