administrative assistant

executive assistant

office administrator

office assistant

receptionist/administrative assistant Jobs in Houston

receptionist/administrative assistant

administrative personal assistant

The Church Without Walls

OverviewThe Administrative Assistant to the Minister of Ministries &amp; Media provides comprehensive administrative and organizational support to ensure the effective operation of the Executive Office. This position assists in coordinating communication, scheduling, record-keeping, and project tracking for the Minister of Ministries and Media. The Administrative Assistant serves as a key liaison between the Minister of Ministries and Media, staff, ministry leaders, and community partners. Advancing the mission, vision, and core values of The Church Without Walls.Key ResponsibilitiesExecutive Support&middot; Manage and maintain the Minister of Ministries &amp; Media&rsquo;s schedule, meetings, travel, and correspondence.&middot; Prepare, proofread, and distribute letters, reports, presentations, and other documents.&middot; Handle confidential information with the highest degree of integrity and discretion.&middot; Serve as the initial point of contact for internal and external inquiries directed to the Minister of Ministries and Media.Operational &amp; Ministry Coordination&middot; Support the implementation and documentation of strategic goals and initiatives.&middot; Coordinate interdepartmental communication to ensure timely follow-up on assigned projects.&middot; Maintain organized and up-to-date digital and physical filing systems for executive operations.&middot; Assist with administrative tasks related to staff onboarding, communications, and workflow tracking.Financial &amp; Administrative Support&middot; Process invoices, expense reimbursements, and purchasing requests under the direction of the Minister of Ministries and Media.&middot; Assist with budget preparation, expenditure tracking, and basic financial documentation.Ministry &amp; Administrative Support&middot; Supporting administrative processes that ensure operational readiness across administration, finance, HR, facilities, and ministry coordination.&middot; Providing administrative support for ministry development, budgeting, and calendaring initiatives.&middot; Maintaining records, reports, and follow-up documentation connected to strategic planning, ministry reviews, and key performance measures.&middot; Assisting with coordination between the Minister of Ministries and Media, ministry leaders, and Christian Education staff for continuing education, professional growth, and spiritual development initiatives.&middot; Coordinates meetings, retreats, and events for ministry staff focused on spiritual development, strategic goals, and annual planning.&middot; Helping facilitate communication and logistics related to annual strategic planning and the development of financial plans that align with church objectives.Qualifications:Associate or bachelor&rsquo;s degree preferred, or equivalent administrative experience.<ul><li>Minimum of 5 years of administrative experience supporting senior leadership in a church, nonprofit, or corporate setting.</li><li>Proficiency with Microsoft Office Suite, Google Workspace, and general office technology.</li><li>Exceptional organization, communication, and time management skills.</li><li>Demonstrated ability to manage multiple priorities in a fast-paced, ministry-focused environment.</li><li>Strong attention to detail, professionalism, and commitment to confidentiality.</li><li>Alignment with the mission, vision, and values of The Church Without Walls.</li></ul>Core Competencies:<ul><li>Professionalism &amp; integrity</li><li>Organizational and Time Management Skills</li><li>Strong written and verbal communication</li><li>Confidentiality and discretion</li><li>Problem-Solving &amp; Initiative</li><li>Team Collaboration and Interpersonal Effectiveness</li><li>High Capacity and Detail-Oriented</li><li>Proactive and Positive Attitude</li><li>Multitasker, Creative, and Fast Learner</li></ul>Spiritual Expectations:<ul><li>Maintain a personal relationship with Jesus Christ and a lifestyle consistent with biblical principles.</li><li>Support and actively participate in the mission, vision, and values of The Church Without Walls.</li></ul>Pay: $45,000.00 - $52,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive administrative support: 5 years (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77084 (Required)</li></ul>Work Location: In person

Administrative Assistant

Small Places

OverviewSmall Places is seeking a dynamic and experienced Administrative Assistant to support our leadership team in their day-to-day operations at our urban farm location, Finca Tres Robles. The Administrative Assistant plays a key role in supporting organizational growth by strengthening internal systems and external relationships. This position provides high-level administrative support to the Executive Director and Development Manager, with a strong focus on donor engagement, scheduling, and management of our Neon CRM system. As our network of supporters grows, this role ensures timely, thoughtful communication and helps maintain meaningful connections with recurring and prospective donors.Responsibilities:As our Administrative Assistant, your responsibilities will include but not limited to:Executive &amp; Administrative Support<ul><li>Manage and coordinate calendars for the Executive Director and Development Manager</li><li>Schedule meetings, site visits, and donor engagements</li><li>Prepare meeting materials, agendas, and follow-up notes</li><li>Support general administrative needs and organizational coordination</li></ul>Donor Relations &amp; Communications<ul><li>Assist in maintaining relationships with recurring and new donors through timely communication with Development Manager</li><li>Draft and send donor acknowledgments, thank-you messages, and follow-ups</li><li>Track donor interactions and help ensure consistent engagement</li><li>Support planning and coordination of donor visits and events</li></ul>CRM &amp; Data Management<ul><li>Maintain and update donor records in our Neon CRM system</li><li>Ensure accuracy and organization of contact information, giving history, and engagement notes</li><li>Generate basic reports to support development strategy and outreach</li><li>Support gift tracking and acknowledgment processes</li></ul>Qualifications and Experience &ndash; preferences:<ul><li>1-2 year of experience in administrative roles</li><li>Systems-oriented, relationship-driven and community-minded</li><li>Strong organizational skills and attention to detail</li><li>Excellent written and verbal communication skills</li><li>Experience with Google Drive and Microsoft Office</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Discretion and integrity in handling sensitive information</li><li>Proactive and adaptable in a growing organization</li><li>Experience with CRM systems + Quickbooks Online - preferred</li><li>Possess sound judgment, a level-head, and a fair mind, especially under pressure.</li><li>Able to self-direct and carry out tasks independently.</li><li>Well organized with attention to detail and proven ability to multi-task.</li><li>Ability to meet deadlines.</li><li>Interest in food access and/or community-based initiatives</li><li>Bi-lingual (English and Spanish) - preferred</li></ul>Schedule and Pay:<ul><li>This is a part-time role, ~10-15 hours/week</li><li>$17-20/hr &ndash; based on previous experience</li></ul>Pay: $17.00 - $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Federal Steel Supply

About the RoleFederal Steel Supply is looking for a detail-oriented Administrative Assistant to support our Houston operations. This role is critical to keeping daily shipping, receiving, and order processing running smoothly. You will work closely with the yard, supply chain, and corporate teams to ensure accuracy and communication across all orders and shipments.This is a hands-on role in a fast-paced environment, ideal for someone who is organized, comfortable learning new systems, and enjoys being a key part of operations.Duties<ul><li>Manage driver check-in and check-out for pickups and deliveries</li><li>Notify yard operators and receiving teams when trucks are ready for loading or unloading</li><li>Create packing lists and bills of lading for completed orders</li><li>Enter and manage order and material data within internal systems</li><li>Learn and use internal systems to process and track material (including cutting entries)</li><li>Schedule LTL shipments and coordinate outbound loads</li><li>Partner with Supply Chain and Corporate QA on material documentation and MTRs</li><li>Track buyout materials and move approved items into the order fulfillment process</li><li>Maintain records for orders sent out for outside services</li><li>Pull operational reports and support day-to-day data needs</li><li>Send daily shipment reports and distribute all shipping documentation</li></ul>Skills<ul><li>Strong attention to detail and accuracy</li><li>Clear and professional communication skills</li><li>Comfortable working in multiple systems and learning new tools quickly</li><li>Proficiency in Excel and basic computer skills</li><li>Ability to stay organized and manage multiple tasks at once</li><li>Previous administrative or operations support experience preferred</li></ul>Work EnvironmentThis role works closely with yard operations and office staff in a fast-paced, team-oriented setting. Flexibility is important, as workload may vary and occasional overtime may be needed.Pay: From $20.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Houston, TX 77049 (Required)</li></ul>Work Location: In person

Russell Tobin

<div>
 
 
 Job Duration : 6 Months
 
 
 
 
 Salary : $22/hour
 
 
 
 
 Location : Houston , TX 77002
 
 
 
 
 
 
 The Junior Banker Assistant role provides high-volume administrative support to 25+ Junior Bankers across analyst to junior VP levels. The position operates within a team-based support model, offers full training, and requires a proactive, detail-oriented professional capable of managing demanding workloads in a fast-paced, and occasionally remote, environment.
 
 
 
 Division Objectives
 
 
 
 The division aims to be a leading global investment bank by building long-term client relationships, delivering world-class execution, driving strong stakeholder returns, and fostering a dynamic, diverse, and merit-based workplace.
 
 
 
 Key Responsibilities
 
 
 
 The role involves managing calendars, meetings, calls, travel, expenses, invoices, and daily administrative needs across multiple time zones and locations, while providing ongoing team support, ad hoc assistance, and coverage for colleagues as required.
 
 
 
 Skills &amp; Work Hours
 
 
 
 The position requires strong Microsoft Office skills, excellent communication, multitasking ability, discretion, adaptability, and a proactive team-oriented mindset. The role is suited to candidates with up to one year of experience and requires flexibility within standard business hours.
 
 
 
 
 
 
 Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.
 
 
</div>

Houston Methodist

<div>At Houston Methodist, the Patient Care Assistant/Unit Administrative Assistant (PCA/UAA) position is responsible for performing key functions that support the interprofessional team in delivering high quality, cost-effective care. The PCA/UAA position demonstrates basic knowledge and skills necessary to communicate appropriately and carry out delegated nursing assistant level tasks for assigned patient populations, assisting in the delivery of patient care and services under the supervision of a licensed nurse. This position performs basic patient care activities of daily living (ADL's) within unit-specific defined limits and job scope, such as assistance with patient elimination, hygiene, comfort, safety, nutrition, and progress activity and maintains competency requirements for computer medical terminology and other job-related functions, while practicing Patient and Family Centered Care in concert with Houston Methodist ICARE values: Integrity, Compassion, Accountability, Respect and Excellence. The PCA/UAA position assists with calls to physicians and their office, bed management, transfer services or other floors, coordinating with Operations Administrator as needed, answering incoming telephone calls for the unit and transfers as appropriate.
<div>FLSA STATUS 
Non-exempt 
 
QUALIFICATIONS 
 
EDUCATION<ul><li>
High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
</li></ul> 
EXPERIENCE<ul><li>
Eighteen months of Certified Nursing Assistant (CNA), Certified Medical Assistant (CMA) or Patient Care Assistant (PCA) experience
</li><li>One year of secretarial/office, college/vocational training, or six months of internal cross-training within Houston Methodist
</li><li>Prior health care experience and/or medical terminology preferred
</li></ul> 
LICENSES AND CERTIFICATIONS 
Required<ul><li>
BLS - Basic Life Support or Instructor (AHA) - American Heart Association
</li></ul> 
SKILLS AND ABILITIES<ul><li>
Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
</li><li>Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
</li><li>Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
</li><li>Performs basic patient care activities of daily living (ADL&rsquo;s) within unit specific defined limits and job scope, such as assistance with patient elimination, hygiene, comfort, safety, nutrition, and progress activity
</li><li>Ability to operate and troubleshoot equipment (fax, PC, printers, telephones, etc.)
</li>Proficient computer application skills 
<li>
</li></ul> 
 
ESSENTIAL FUNCTIONS 
 
PEOPLE ESSENTIAL FUNCTIONS<ul><li>
Answers incoming telephone calls for the unit and transfers as appropriate. Facilitates and supports effective throughput with timely communication. Greets patients and visitors to the unit, assisting with directions, information and guidance. Works well with others to make contributions to the work effort as a whole and facilitates problem resolution, responding positively to requests for assistance.
</li><li>Interacts with peers, staff, and physicians in a supportive and respectful manner. Encourages open communication to achieve mutual understanding. Communication to promote both work efforts and problem resolution is clear and professional. Collaborates with all members of the interprofessional team by actively communicating and reporting pertinent patient care information in a clear and timely manner.
</li><li>Provides contributions towards improvement of department scores for employee engagement, i.e., peer-to-peer accountability.
</li></ul> 
SERVICE ESSENTIAL FUNCTIONS<ul><li>
Follows the patient and family-centered care standards and provides direct patient care under the direction of a registered nurse. Documents, where applicable, care administered, diagnostic measurements, treatments and procedures in accordance with established policies and procedures. Responds to the call light system, contacting nursing personnel as appropriate, and follows through with meeting patient needs.
</li><li>Pull/prints daily reports per unit standard, which may include daily shift report, charge nurse reports, handoff reports and/or My Daily Care Plan. Assists with calls to physicians and their office, bed management, transfer services or other floors, coordinating with Operations Administrator as needed. Organizes the unit workflow, paperwork as needed, proactively problem-solves, anticipating needs, and managing multiple ongoing priorities with minimal supervision.
</li><li>Coordinates the requests to Facilities Management and Biomed regarding department needs or broken equipment. Rounds through the unit, per unit expectations, to check for environmental or equipment needs, and other assistance that may be needed. Serves as an in-house courier which may include retrieving blood, hand-delivering labs, tele boxes, etc.
</li><li>Contributes towards improving department scores for patient satisfaction through peer-to-peer accountability, i.e., bedside shift handoff/report.
</li></ul> 
QUALITY/SAFETY ESSENTIAL FUNCTIONS<ul><li>
Reports observations, conditions and problems of patients to licensed personnel to achieve desired patient outcomes. Provides for the privacy of patients and families, keeping the safety of the patient in mind.
</li><li>Provides appropriate hand-off at change of shift at patient bedside to communicate and collaborate, promoting patient-centered care.
</li><li>Conducts hourly rounding to ensure patient needs are met (four P&rsquo;s). Monitors and addresses noise level of unit to improve or impact patient satisfaction. Responds to patient calls promptly. Reports near misses and collaborates with the interprofessional health care team to improve patient safety. Reports near misses and collaborates with the interprofessional health care team to improve patient safety.
</li><li>Contributes towards improving quality and safety scores, through peer-to-peer accountability. Supports initiatives to prevent conditions such as pressure injuries, patient falls, and hospital-acquired infections.
</li></ul> 
FINANCE ESSENTIAL FUNCTIONS<ul><li>
Assists with patient and staffing needs (floats) across the service line or hospital as competencies allow. Utilizes time between heavy workloads efficiently.
</li><li>Utilizes resources with cost effectiveness and value creation in mind. Self-motivated to independently manage time effectively and prioritize daily tasks, minimizing incidental overtime, assisting coworkers as needed.
</li></ul> 
GROWTH/INNOVATION ESSENTIAL FUNCTIONS<ul><li>
Offers innovative solutions in performance improvement projects and shared governance activities. Follows up on action items as necessary to ensure completion of assignments.
</li>Seeks opportunities to identify self-development needs on knowledge base, skill level and decision-making, as necessary, especially in areas of question, from preceptor and assigned licensed personnel and takes appropriate action. Ensures own career discussions occur with appropriate management. Completes and updates the My Development Plan on an on-going basis. 
<li>
</li></ul> 
 
SUPPLEMENTAL REQUIREMENTS 
<ul>
WORK ATTIRE<li><ul><li>
Uniform: Yes
</li><li>Scrubs: Yes
</li><li>Business professional: No
</li><li>Other (department approved): Yes
</li></ul></li> 
ON-CALL* 
<li><ul><li>Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.</li></ul></li><li><ul><li>
On Call* No
</li></ul></li> 
TRAVEL** 
**Travel specifications may vary by department**<li><ul><li>
May require travel within the Houston Metropolitan area No
</li><li>May require travel outside Houston Metropolitan area No
</li></ul></li></ul></div>QUALIFICATIONS 
 
EDUCATION<ul><li>
High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
</li></ul> 
EXPERIENCE<ul><li>
Eighteen months of Certified Nursing Assistant (CNA), Certified Medical Assistant (CMA) or Patient Care Assistant (PCA) experience
</li><li>One year of secretarial/office, college/vocational training, or six months of internal cross-training within Houston Methodist
</li><li>Prior health care experience and/or medical terminology preferred
</li></ul> 
LICENSES AND CERTIFICATIONS 
Required
BLS - Basic Life Support or Instructor (AHA) - American Heart Association 
<ul><li>
</li></ul> 
Company Profile:
Houston Methodist Willowbrook Hospital is a Magnet-recognized, not-for-profit, faith-based hospital that serves the growing Northwest Houston community. We are committed to providing quality, cost-effective health care in a compassionate environment for a full range of services, including emergency care, cardiology, orthopedics and sports medicine, comprehensive women&rsquo;s services, neurology and neurosurgery, oncology, and primary and general medicine.
Houston Methodist is an Equal Opportunity Employer.</div>

PCA/Unit Administrative Assistant

TH Professional Inspections PLLC

Overview We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and streamline daily operations. This role offers an exciting opportunity to work in a fast-paced environment where your proactive approach, exceptional organizational skills, and attention to detail will make a significant impact. As a key member of our team, you will manage schedules, coordinate projects, and handle a variety of administrative tasks with professionalism and enthusiasm. The ideal candidate is energetic, resourceful, and thrives on multitasking while maintaining a positive attitude.Duties<ul><li>Manage complex calendars using Google Calendar, scheduling meetings, appointments, and events efficiently</li><li>Provide executive administrative support by send appointment confirmations &amp; reminders while handling with accuracy and attention to detail, very minimal errors</li><li>Handle phone etiquette professionally across multi-line phone systems and respond promptly to inquiries from clients, vendors, and team members</li><li>Organize files, maintain records, and oversee document management using tools like DocuSign for electronic signatures</li><li>Assist with event planning for company meetings, conferences, or social gatherings from start to finish</li><li>Perform data entry and bookkeeping tasks utilizing QuickBooks and other office management software to ensure accurate financial records</li><li>Support project coordination efforts by tracking deadlines, following up on action items, and collaborating with team members to meet objectives</li></ul>Requirements(ENGLISH/SPANISH BILIGUAL) REQUIRED<ul><li>Proven experience as a Personal Assistant or in an administrative support role with office management responsibilities</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment</li><li>Excellent typing speed combined with proofreading and transcription skills for accurate document preparation</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools</li><li>Exceptional communication skills with professional phone etiquette across multi-line systems</li><li>Demonstrated ability to handle confidential information discreetly and maintain professionalism at all times</li><li>Experience in event planning, project coordination, clerical work, filing systems, front desk duties or customer service is highly desirable</li><li>Bilingual required</li></ul>Join us as a Personal Assistant if you&rsquo;re eager to contribute your organizational expertise in a lively environment that values proactive problem-solving. Your dedication will support our leadership team&rsquo;s success while providing you with opportunities for growth in office management and administrative excellence.Email thprofessionalinspections@gmail.comJob Type: Full-timePay: From $125.00 per weekWork Location: Hybrid remote in Houston, TX 77002

Personal Assistant

Generators of Houston

Overview We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This vital role is the heartbeat of our daily operations, ensuring that administrative functions run smoothly and efficiently. As an energetic and proactive professional, you will be the first point of contact for visitors and clients, manage essential office tasks, and support various departments with your exceptional organizational skills. Your enthusiasm and attention to detail will help create a welcoming environment while maintaining seamless office management.Duties<ul><li>Greet visitors, answer multi-line phone systems, and direct calls with professionalism and excellent phone etiquette</li><li>Manage front desk operations, including check-ins, appointments, and visitor sign-in procedures</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records</li><li>Coordinate calendar management for team members, scheduling meetings, appointments, and personal assistant tasks</li><li>Assist with office management duties such as supply inventory, maintenance requests, and general clerical support</li></ul>Experience<ul><li>Proven office experience with a strong background in administrative support roles</li><li>Familiarity with multi-line phone systems, data entry, filing systems, and office software including Microsoft Office and Google Workspace</li><li>Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members</li><li>Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Strong typing skills along with excellent proofreading capabilities to ensure clear communication</li></ul>Pay: From $17.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office Administrative Assistant

Explore 418+ Administrative personal assistant in Houston this May. Find roles across top companies and apply now to boost your career.

418 administrative personal assistant jobs In Houston

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

PCA/Unit Administrative Assistant

Personal Assistant

Office Administrative Assistant