administrative assistant

receptionist

administrative assistant ii Jobs in Houston

administrative assistant ii

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administrative receptionist

Robert Half

<div>
 
 We are looking for a detail-oriented and welcoming Receptionist to join our team on a contract basis in Houston, TX. This role is ideal for someone who is committed to delivering exceptional customer service while managing a variety of hospitality and administrative responsibilities. You will play a key role in ensuring smooth operations and creating a positive experience for guests and team members.
 
 
 
 
 
 Responsibilities:
 
 
 &bull; Greet and assist guests with a courteous and guest-focused demeanor, ensuring they feel welcomed.
 
 
 &bull; Provide high-quality customer service and guide visitors through the check-in process.
 
 
 &bull; Manage the badging process using related software and ensure accuracy.
 
 
 &bull; Escort guests through the building as needed and assist in setting up meeting spaces.
 
 
 &bull; Maintain and restock hospitality areas, including preparing coffee and ensuring cleanliness.
 
 
 &bull; Handle reprographics tasks such as creating books, pitch decks, and coil-bound materials.
 
 
 &bull; Perform printing, scanning, and copying tasks with attention to detail and quality control.
 
 
 &bull; Collaborate with clients to run proof samples and confirm approvals before final printing.
 
 
 &bull; Ask questions and work collaboratively to resolve uncertainties and improve processes.
 
 
 &bull; Stay proactive and organized, anticipating needs to ensure seamless operations.
 
 
 
 Reception &amp; Hospitality Expectations
 
 
 &bull; Welcoming, polished, guest focused demeanor
 
 
 &bull; White glove customer service
 
 
 &bull; Guiding and coaching guests through check in
 
 
 &bull; Understanding the badging process and associated software
 
 
 &bull; Walking guests through the building as needed
 
 
 &bull; Setting up meeting spaces, coffee, restocking, and maintaining hospitality areas
 
 
 &bull; Staying proactive, busy, and ahead of needs
 
 
 &bull; Previous experience as a receptionist or in a similar customer-facing role.
 
 
 &bull; Ability to manage multi-line phone systems and handle inbound calls efficiently.
 
 
 &bull; Familiarity with reprographics tasks, including printing, scanning, and formatting materials.
 
 
 &bull; Strong attention to detail and ability to maintain high-quality standards.
 
 
 &bull; Excellent communication skills and a collaborative mindset.
 
 
 &bull; Proficiency in using software for badging and other administrative functions.
 
 
 &bull; Ability to work proactively and stay ahead of operational needs.
 
 
 &bull; Part-time availability with flexibility to adapt to dynamic schedules.
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Receptionist

Webtrends

<div>
 
 Description
 
 
 
 We are looking for a bilingual (English and Spanish) friendly and welcoming Receptionist to join our growing company. You will greet clients and visitors when they arrive at the office and determine their reason for their visit. Job duties include:
 
 
 <ul>
 <li>
 Answer phone inquiries and provide basic company information;
 </li>
 <li>
 Perform clerical duties, take memos, maintain files, and organize documents;
 </li>
 <li>
 Monitor front desk and comply with all security procedures for visitors;
 </li>
 <li>
 Assist in planning company events, meetings, luncheons, and employee team building activities;
 </li>
 <li>
 Restock and maintain vending machines throughout facility;
 </li>
 <li>
 Oversee mail deliveries, packages, and couriers;
 </li>
 <li>
 Purchase, track, and invoice office supplies for each department;
 </li>
 <li>
 Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 High school diploma or equivalent
 </li>
 <li>
 Prior administrative or clerical experience preferred
 </li>
 <li>
 Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel)
 </li>
 <li>
 Highly organized multitasker who works well in a fast-paced environment
 </li>
 <li>
 Excellent time management and communication skills
 </li>
 <li>
 Willingness to learn and to grow with the company
 </li>
 </ul>
</div>

Volta, LLC

<div>Description:

W-Industries is an energy service company that specializes in Automation Solutions, I&amp;E Construction Services, Power Generation and Packaged Equipment for the Energy and Industrial markets. Our expertise encompasses the full spectrum of system technologies from pneumatic - hydraulic control systems to state-of-the-art programmable solutions to chemical injection systems, and everything in-between.
W-Industries Receptionist/Admin Assistant role encompasses a broad variety of duties which include answering phones, greeting visitors, scheduling appointments, managing calendars, coordinating meetings, and performing other administrative functions in the office. This role helps to ensure that our customers, vendors, internal and external contacts receive timely support and positive experience about our organization.
Requirements:
<ul><li>Answering phone in a professional manner; screening and routing calls as necessary.</li><li>
Greeting customers and visitors with a positive, helpful attitude.</li><li>
Assisting guests with their scheduled appointments and helping them to navigate around the office, escorting vendors to the proper area in the office.</li><li>
Maintaining established workplace security processes by issuing, checking, and collecting temporary badges as necessary, and maintaining visitors&rsquo; log.</li><li>
Providing excellent customer service, including responding to requests for information about products or services offered by the company, directing inquiries to the proper person/department on location.</li><li>
Managing conference and training rooms activities: arranging daily conference room reservations and setup, distributing meeting materials, assisting room attendees with food and beverage orders, etc.</li><li>
Coordinating floating offices (hot desks) reservations for W employees and customers.</li><li>
Preparing and setting up offices and cubicles for new occupants.</li><li>
Maintaining and updating office phone list and office/cubicle assignments.</li><li>
Assisting Executive Projects manager with coordination of special projects, internal and external events, ELT &amp; BOD meetings, marketing requests and orders.</li><li>
Working alongside the Facilities &amp; HSE teams to help them manage their day-to-day operations on location.</li><li>
Assisting colleagues from other departments (HR, Sales &amp; Business Development, Engineering, Document Control, Estimation) with a variety of administrative tasks; performing ad-hoc administrative duties as needed.</li><li>
Managing relationships with administrative vendors such as office equipment &amp; supplies, shredder service, etc.</li><li>
Monitoring and restocking office supplies, breakroom and bathroom supplies for the Main Administrative &amp; Engineering buildings, Manufacturing office and Main shop.</li><li>
Sorting and distributing incoming mail. Preparing, shipping, and tracking outgoing mail and parcels.</li><li>
Performing other clerical duties, such as: data entry, printing, photocopying, scanning, laminating, faxing, filing, binding, and collating.</li></ul>
Required Skills &amp; Competencies<ul><li>
Interpersonal skills: Ability to deal with different people and situations in a professional manner. Dependable, consistent, and trustworthy; Assertive and resourceful; Self-motivated, willing to ask questions and take initiative.</li><li>
Communication skills: Ability to communicate with customers and colleagues in a variety of ways including in-person, over the phone and through email. Excellent verbal and written communication skills.</li><li>
Customer service skills: Ability to maintain professional, courteous, and welcoming attitude with a &ldquo;customer-first&rdquo; approach. Excellent problem-solving and conflict resolution skills.</li><li>
Multitasking skills: Multitasking expert with ability to maintain balance among multiple priorities. Work effectively under pressure and in a fast-pacing environment.</li><li>
Organizational skills: Exceptional time-management, administrative and planning skills with proven ability to meet deadlines. Attention to detail and a high level of accuracy is a must.</li><li>
Technical skills: Computer literacy, including Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint), web-based and social media platforms, SharePoint and drive storage, messaging tools/applications. Additional technical knowledge of graphic programs (i.e., Photoshop, Adobe, etc.) is desired. General knowledge of office equipment such as multi-line phone systems, computers, printers, scanners.</li></ul>
Required Experience &amp; Education<ul><li>
Minimum of 3+ years of relevant working experience in a corporate setting.</li><li>
High school diploma or equivalent is required.</li><li>
Associate&rsquo;s degree or a certificate in business administration and/or business communications is preferred (but not required).</li></ul>
Physical Requirements<ul><li>
Prolonged periods of sitting or standing at a desk.</li><li>
Continuously requires vision, hearing, twisting, and talking.</li><li>
Some lifting (up to 30 lbs.). Long hours on computer keyboard.</li></ul>
Offered Benefits<ul><li>
401(k)</li><li>
Medical, dental, and vision insurance</li><li>
Basic Life, AD&amp;D, Short and Long term Disability insurance</li><li>
Voluntary benefits</li><li>
FSA and HSA</li><li>
PTO</li></ul>
W-Industries is an Equal Opportunity Employer. We ensure that no applicant for employment or employee is denied an equal opportunity based on race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit-based factors.
W-Industries is a participant of E-Verify. E-Verify is an Internet-based system that compares information entered by an employer from an employee&rsquo;s Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility.</div>

Receptionist / Admin Assistant

Texas Pipe & Supply

<div>
 
 
 Position Summary
 
 
 
 
 
 
 The Receptionist will provide general front office support with a variety of clerical activities and related tasks.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Answers telephones and provides general information to callers, and/or directs calls to appropriate individuals
 </li>
 <li>
 Assist with office supply orders when necessary
 </li>
 <li>
 Greets visitors
 </li>
 <li>
 Distributes incoming mail
 </li>
 <li>
 General office duties
 </li>
 <li>
 Provides clerical support to the staff
 </li>
 <li>
 Other tasks and projects as assigned by management
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 2 - 5 years&rsquo; experience in office administration
 </li>
 <li>
 Bilingual
 </li>
 <li>
 Outstanding communication and interpersonal abilities
 </li>
 <li>
 Excellent organizational skills
 </li>
 <li>
 Accelerated computer skills; ability to adapt quickly to computer software programs
 </li>
 <li>
 Professional appearance and demeanor
 </li>
 <li>
 Self-motivated and trustworthy
 </li>
 <li>
 Ability to pass a background check and drug screen
 </li>
 </ul>
 
 
 
 
 
 Physical Requirements:
 
 
 <ul>
 <li>
 Position works primarily in an office environment
 </li>
 <li>
 Constant telephone activity; must have a high comfort level of initiating conversation
 </li>
 <li>
 Moderate noise levels
 </li>
 <li>
 Occupation requires being sedentary greater than or equal to 80% of the time
 </li>
 <li>
 Work involves sitting, standing, hearing, talking, handling/fingering, reach outward, reach above shoulder, walk, climb, squat or kneel, bend
 </li>
 <li>
 Regularly required to work on multiple concurrent tasks with constant interruptions
 </li>
 </ul>
 
 
 
 
 
 Expected Hours of Work:
 
 
 
 This position will work Monday through Friday, 8:00 a.m. to 5:00 p.m.
 
 
 
 
 
 
 Education and Experience:
 
 
 <ul>
 <li>
 High school diploma
 </li>
 <li>
 2-4 years of Receptionist / Front Desk experience preferred
 </li>
 </ul>
</div>

Swish Dental

<div>
 Swish Dental is a privately owned and operated dental practice with the patient in mind. We are more than a place to get a perfect smile, we empower patients and employees to be their best. Through our core values we have created an environment that is inclusive, fun, and welcoming for everyone.
 
 
 The Swish Dental team is looking for a highly motivated
 
 
 Patient Concierge (Receptionist)
 
 
 
 
 
 
 Why You'll Love Swish Dental
 
 
 
 
 
 Our Career Opportunities Come With Great Benefits Including
 
 
 
 <ul>
 <li>
 Competitive salary
 </li>
 <li>
 Bonus programs
 </li>
 <li>
 No weekends
 </li>
 <li>
 Medical,vision, &amp; dental benefits
 </li>
 <li>
 Short-term disability
 </li>
 <li>
 Paid holidays and time off
 </li>
 <li>
 And more!
 
 
 </li>
 </ul>
 
 Main Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Maintain a clean, welcoming studio environment
 </li>
 <li>
 Interact with individuals in the reception area
 </li>
 <li>
 Assist patients with the completion of electronic intake forms
 </li>
 <li>
 Collect payments
 </li>
 <li>
 Notify the clinical team of patient&rsquo;s arrival
 </li>
 <li>
 Escort patients to/from the front desk and introduce them to all applicable team members
 </li>
 <li>
 Contact insurance companies to verify and gather pertinent policy information
 </li>
 <li>
 Communicate with patients clearly and efficiently
 </li>
 <li>
 Set up accounts and create charts for new patients
 </li>
 <li>
 Maintain a &ldquo;team first&rdquo; and &ldquo;patient first&rdquo; attitude
 </li>
 <li>
 Assist patients in scheduling appointments
 </li>
 <li>
 Other duties as assigned
 
 
 </li>
 </ul>
 
 Skills And Abilities
 
 
 
 <ul>
 <li>
 Fluent in English; verbal and written
 </li>
 <li>
 Reliable transportation to ensure punctual attendance
 </li>
 <li>
 Detail Oriented
 </li>
 <li>
 Interpersonal skills
 </li>
 <li>
 Excellent telephone etiquette
 </li>
 <li>
 Willingness to cover shifts at locations not typically assigned
 
 
 </li>
 </ul>
 
 Education And Experience
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required
 </li>
 <li>
 Associate degree or higher preferred
 </li>
 <li>
 1+ years of customer service experience preferred
 </li>
 <li>
 CPR and/or BLS certification preferred
 
 
 </li>
 </ul>
 
 
 Physical Demands and Work Environment
 
 
 
 
 <ul>
 <li>
 This position may be required to sit or stand for long periods
 </li>
 <li>
 This position may be required to work more than 40 hours per week
 </li>
 <li>
 This position is in a clinical studio environment which can be noisy and distracting
 </li>
 <li>
 This position may be exposed to infectious diseases and/or blood borne pathogens
 </li>
 <li>
 This position may be required to handle sharp objects
 </li>
 <li>
 This position may be exposed to harmful chemicals and/or gasses
 </li>
 <li>
 This position may be required to communicate with others to exchange information
 </li>
 <li>
 This position may require repetitive motions that include the wrists, hands and/or fingers
 </li>
 <li>
 This position may require the operation of machinery and/or power tools
 </li>
 <li>
 This position may require the assessment of the accuracy, neatness and thoroughness of the work assigned
 </li>
 <li>
 This position may require moving self in different positions to accomplish tasks in various environments including tight and confined spaces
 </li>
 <li>
 This position may require medium work that includes moving objects up to 50 pounds
 
 
 </li>
 </ul>
 
 
 Swish Dental is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability, protected veteran status, age, or any other characteristic protected by law.
 
 
 
 
 
 
 Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
 
 
</div>

DÉ REST MASSAGE & SPA

Work Friday -*Saturday -*SundayOverview We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and supporting office management tasks to ensure a smooth and professional environment. The ideal candidate will be highly organized, tech-savvy, and possess excellent communication skills, including bilingual abilities, to serve diverse clients and visitors effectively. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team.Duties<ul><li>Greet visitors, clients, and staff with enthusiasm and professionalism, creating a positive first impression.</li><li>Answer multi-line phone systems promptly and courteously, directing calls efficiently to the appropriate departments or personnel.</li><li>Manage appointment scheduling and calendar coordination using tools like Google Workspace or Microsoft Office.</li><li>Handle data entry, filing, and document proofreading to maintain accurate records and support office operations.</li><li>Perform basic bookkeeping tasks using QuickBooks or similar software to assist with invoicing and expense tracking.</li><li>Support office management activities such as supply inventory, mail distribution, and maintaining cleanliness of the reception area.</li><li>Provide customer support by addressing inquiries via phone or email, ensuring excellent customer service at all times.</li></ul>Requirements<ul><li>Proven experience in office administration, clerical work, or as a receptionist in a professional setting.</li><li>Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills.</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.</li><li>Demonstrated phone etiquette and customer service skills to handle diverse interactions confidently.</li><li>Bilingual abilities are highly preferred to communicate with a broader range of clients and visitors.</li><li>Experience with multi-line phone systems, calendar management, and office management software is advantageous.</li><li>Prior experience as a medical or dental receptionist or personal assistant is a plus but not required. Join us in creating a welcoming atmosphere where professionalism meets warmth! This role offers the chance to grow your administrative skills twhile supporting our vibrant team in delivering outstanding service every day.</li></ul>Job Type: Part-timePay: $130.00 - $150.00 per dayWork Location: In person

Front Desk Receptionist

NorthStar Memorial Group

<div>
 NorthStar Memorial Group is seeking a receptionist at
 
 San Jacinto Funeral Home
 
 . Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we uphold our commitment to care in every interaction.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Answer phone calls and direct them to the appropriate person
 </li>
 <li>
 Assist in answering customer questions and resolving any issues
 </li>
 <li>
 Collect, sort, distribute, and prepare mail and schedule courier deliveries
 </li>
 <li>
 Greet visitors and direct them to the appropriate location
 </li>
 <li>
 Provide information about location such as departments, offices, employees, and services offered
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School Diploma or equivalent education
 </li>
 <li>
 6+ months of customer service or receptionist experience
 </li>
 <li>
 Basic computer skills, MS Word and Outlook
 </li>
 <li>
 Professional communication skills
 </li>
 <li>
 Must be bilingual (English and Spanish)
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 <ul>
 <li>
 $16.00-$17.00/hr.
 
 
 </li>
 </ul>
 We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.
</div>

Receptionist (Bilingual - English and Spanish)

Explore 141+ Administrative receptionist in Houston this March. Find roles across top companies and apply now to boost your career.

141 administrative receptionist jobs In Houston

Receptionist

Receptionist

Receptionist / Admin Assistant

Receptionist

Receptionist

Front Desk Receptionist

Receptionist (Bilingual - English and Spanish)