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administrative recruiter

Platinum Security

<div><div><div>About Us:
We are an ever expanding and highly reputable private security company that is looking to add an Administrative Recruiter to our team. Our office is very fast paced, with many activities going on simultaneously. We love what we do and go to great lengths to make ourselves available to our clients. We have offices in Los Angeles, San Diego, Sacramento, Oakland and Las Vegas.
Job Summary:
The Administrative Recruiter will be responsible for efficient and successful recruiting for our Las Vegas branch office operational hiring needs. This individual will work closely with other members of the team to ensure smooth recruitment and transition from point of application through initial steps in the background and on boarding process.
Responsibilities
<ul><li>Partners with hiring manager to determine staffing needs</li></ul>
<ul><li>Screens resumes, interviews candidates (by phone or in person),</li></ul>
<ul><li>Uses traditional and nontraditional resources, such as career fairs, online job fairs, community network events, etc., to identify, attract, and source quality candidates</li></ul>
<ul><li>Communicates important employment information during delivery of employment offers (e.g., benefits, compensation, noncompete agreements) Manages current candidate activity in the applicant tracking system (ATS)</li></ul>
<ul><li>Displays good customer service skills with all security staff members.</li></ul>
<ul><li>Must possess strong written and verbal communication skills</li></ul>
<ul><li>Must possess the ability to effectively communicate with all levels of management</li></ul>
<ul><li>Must be flexible and possess the ability to function in stressful situations</li></ul>
<ul><li>Excellent time-management, communication, technical writing, presentation development, facilitation, and organizational skills required</li></ul>
<ul><li>A dependable team player with business maturity, enthusiasm, and a positive attitude</li></ul>
Qualifications
<ul><li>Strong interpersonal, critical thinking, organizational and time management skills</li></ul>
<ul><li>Minimum two years? experience in general office setting with clerical or related experience</li></ul>
<ul><li>Logistics, security, or dispatcher background preferred</li></ul>
<ul><li>Comfortable in an ever changing, fast paced, sometimes stressful environment</li></ul>
<ul><li>Able to manage shifting priorities</li></ul>
<ul><li>Takes the initiative and meets performance goals with little supervision</li></ul>
<ul><li>Must maintain flexibility regarding job assignments, including other departments, locations, and mandatory overtime</li></ul>
Job Type: Full-time, Monday through Friday, 8 a.m. to 5 p.m.
Experience:
<ul><li>Office: 2 years (Required)</li>
</ul><ul><li>Recruiting: 2 year (Required)</li>
</ul>
Education:
<ul><li>Bachelor's (Preferred)</li></ul></div></div></div>

Administrative Recruiter

First Resonance

<div>TL;DR: We&rsquo;re looking for an LA-based Recruiter for a 3&ndash;6 month contract. You&rsquo;ll lead the charge on Engineering recruiting with occasional support for other departments. Whether you&rsquo;re looking for full-time or part-time work, if you know the LA hardtech scene, we want to talk and are looking to move fast.
Overview
First Resonance is seeking a highly motivated and experienced Contract Recruiter (Part-Time) to join our growing team. This is a critical part-time role that will play a significant part in scaling our talent acquisition efforts by supporting candidate pipelines for a variety of technical and sales-related roles.
Responsibilities &amp; Duties<ul><li>
Full-Cycle Recruitment Support: Manage and support various stages of the recruitment lifecycle for technical (e.g., Software Engineers, Data Scientists, Mechanical Engineers) and sales roles (e.g., Account Executives, Sales Managers).</li><li>
Candidate Sourcing &amp; Engagement: Proactively identify, attract, and engage passive and active candidates through diverse channels, including LinkedIn Recruiter, industry networks, job boards, and referrals.</li><li>
Pipeline Management: Build and maintain robust talent pipelines for current and future hiring needs, ensuring a continuous flow of qualified candidates.</li><li>
Candidate Screening &amp; Assessment: Conduct initial resume reviews and phone screenings to assess candidate qualifications, technical skills, cultural fit, and overall suitability for open positions.</li><li>
Interview Coordination: Efficiently schedule and coordinate interviews between candidates and hiring managers, ensuring a seamless and positive candidate experience.</li><li>
Hiring Manager Collaboration: Partner closely with hiring managers to understand their specific needs, ideal candidate profiles, and develop effective recruitment strategies.</li><li>
Applicant Tracking System (ATS) Management: Maintain accurate and up-to-date candidate records and recruitment activity within our ATS.</li><li>
Market Insights: Stay informed on industry trends, compensation benchmarks, and competitive market conditions to provide valuable insights to the talent team and hiring managers.</li><li>
Candidate Experience: Ensure a positive and professional experience for all candidates throughout the recruitment process.</li></ul>
Minimum Qualifications &amp; Skills<ul><li>
Proven experience as a Recruiter, preferably in a contract or temporary capacity, with a focus on technical and/or sales roles.</li><li>
Demonstrated success in sourcing and attracting high-quality candidates in a competitive market.</li><li>
Strong understanding of full-cycle recruiting processes and best practices.</li><li>
Familiarity with various sourcing techniques and recruitment tools, including Applicant Tracking Systems (ATS).</li><li>
Excellent communication (written and verbal), interpersonal, and negotiation skills.</li><li>
Ability to manage multiple priorities and projects simultaneously while maintaining a high level of organization and attention to detail.</li><li>
Self-starter with a proactive and results-oriented approach.</li><li>
Ability to work independently and as part of a collaborative team.</li><li>
Bachelor's degree in Human Resources, Business Administration, or a related field preferred.</li></ul>
Desired Qualifications:<ul><li>
Prior recruitment experience at manufacturing, aerospace, or deep tech companies such as Tesla, SpaceX, Anduril, or similar organizations.</li><li>
Understanding of manufacturing processes or experience recruiting for roles within the manufacturing software (MES) industry.</li></ul>
Location: Remote (with a preference for candidates in the Los Angeles area for occasional in-person collaboration, if desired).
Commitment: Part-time (10-20 hours a week).
Benefits &amp; Perks<ul><li>
Health Insurance; medical, vision, dental, &amp; life insurance.</li><li>
Paid Parental Leave.</li><li>
Employee Stock Option Plan.</li><li>
Team outings, group lunches, open office, happy hours.</li><li>
Paid holidays, sick days.</li><li>
Flexible Friday and PTO.</li><li>
401K.</li></ul>
First Resonance is an equal opportunity employer dedicated to building an inclusive and diverse workforce.
First Resonance participates in E-Verify. As part of our onboarding process, a new hire's Form I-9 information will be shared with the federal government to confirm they are authorized to work in the U.S.
Pay is based on factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and skillset, and location.
First Resonance accelerates the speed and reliability of hardware development for companies manufacturing the next generation of hardware products. This includes space exploration, electric airplanes, autonomous vehicles, nuclear reactors, robotics, and more. We are a group of software, hardware, and manufacturing engineers that are bringing the best of modern UX and data science to an industry that has been overly rigid in its innovation. We are removing the barriers preventing radical advancement by providing tools to manufacturing engineers and operators to move information more freely, collaborate with their teams more easily, and use the power of data to predict problems and provide insights that result in better hardware quality and delivery.</div>

Contract Recruiter (Part-Time)

Lendistry

<div>Lendistry is an Equal Opportunity/Affirmative Action Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, or membership in any other group protected by federal, state, or local law.
If you need assistance or accommodation due to a disability, you may contact us at hr@lendistry.com 
Lendistry does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms. To conduct business with Lendistry, a Master Services Agreement (MSA) must be executed and confirmed prior to submitting any information relating to a potential candidate. Without a signed MSA, Lendistry shall not be responsible to any individual or entity for any payment relating to any form of fee or compensation.
And, in the event that a resume or candidate is submitted by a recruiter, an employment agency, or a staffing firm without a fully executed MSA, Lendistry has the unrestricted right to pursue and hire any of those candidate(s) without any legal or financial responsibility to the recruiter, agency, and/or firm.
A Day in the Life
The Marketing Associate will develop and maintain strong partnerships both within the internal Marketing team and with the Sales, Credit, and all other Lendistry departmental teams, in order to support the development, implementation and execution of marketing and customer communication strategies for the organization. The Marketing Associate should possess a strong ability to prioritize multiple requests concurrently while following through on vital projects. They are expected to be a conceptual thinker with superb communication, problem-solving skills and an outstanding eye for detail. This is an excellent opportunity for a self-motivated individual to join our team and make a difference in a fast-paced, creative environment. Some travel may be required.
Lendistry: Who We Are
We&rsquo;re proud to be the nation&rsquo;s largest minority-led, tech-savvy lender for small businesses and commercial real estate. As a certified Community Development Financial Institution (CDFI) and Community Development Entity (CDE), our mission is all about creating economic opportunities and fueling growth for small business owners and their communities. Join us as we pave the way with innovative financing and financial education!
What You&rsquo;ll Be Doing
<ul><li>Works closely with the Sales, Relationship, and Credit teams to support all marketing and customer communication strategies for Lendistry.</li><li>
Works with Marketing Department shared resources teams (communications/PR/social media, graphic design, web design, email automation) on all projects.</li><li>
Assists the assigned Product Division Marketing Team with executing daily tasks.</li><li>
Using excellent proofreading skills and attention to detail, creates/edits Marketing content for web, emails, presentations, and other materials.</li><li>
Learns, masters, and enforces Lendistry brand standards.</li><li>
Schedules kick-offs, and follows timelines to support projects day-to-day through completion.</li><li>
Represent the Lendistry Marketing team both internally and externally in an overwhelmingly positive manner.</li><li>
Regular attendance during business hours and reliable punctuality are essential functions of this position, and conformance with Lendistry&rsquo;s attendance policy is a key responsibility of the employee.</li><li>
Complete other related duties as assigned and support the Company&rsquo;s strategic initiatives.</li></ul>
Your Areas of Knowledge and Expertise<ul><li>
2+ years working in a corporate marketing environment.</li><li>
Formal Marketing education preferred; comparable experience acceptable.</li><li>
Direct experience working with and presenting ideas to team leaders.</li><li>
Experience in marketing B2B financial services, ideally business lending.</li><li>
Understanding of the B2B sales funnel and customer life cycle.</li><li>
Strong analytical skills &ndash; has a clear methodology and a consistent approach.</li><li>
Ability to execute multiple projects and priorities simultaneously in a fast-paced environment.</li><li>
Proficient understanding of Salesforce best practices and functionality.</li><li>
Technology, Internet savvy; proficiency in Microsoft Office including PowerPoint.</li><li>
Experience with Adobe Creative Cloud programs such as Photoshop, InDesign, or Illustrator and basic web design experience with WordPress.</li><li>
Excellent verbal and written communication skills.</li><li>
Fast learner with creative problem-solving skills.</li><li>
Good interpersonal skills with the ability to work effectively with individuals and groups at all organizational levels, ability to work independently and as part of a team.</li><li>
Strong analytical ability with active listening skills.</li><li>
Must be flexible, resilient, comfortable with ambiguity and adapt easily to changing business needs and deadlines.</li><li>
Exhibit a professional, business-like appearance and demeanor.</li></ul>
Why You'll Love Working Here:<ul><li>
Comprehensive Medical, Dental, and Vision Insurance</li><li>
Generous Paid Time Off</li><li>
Birthday Day Off</li><li>
12 Paid Company Holidays</li><li>
401(k) Match</li><li>
FSA and HSA</li><li>
Paid Life Insurance</li><li>
Paid Disability Insurance</li><li>
Pet Insurance</li><li>
Employee Assistance Program (EAP)</li><li>
Professional Development Courses</li><li>
In Office Provided Snacks and Drinks</li><li>
Gym Facilities (LA &amp; Tustin/CEC Offices)</li><li>
In Office Engagement Activities</li></ul>
Compensation Range
The US base salary range for this full-time position is $28.00 - $32.00 an hour.
Our salary ranges are determined by role, level, and location.
The range displayed on each job posting reflects the minimum and maximum base salary for new hires for the position across all US locations. Within the range, individual pay is determined by multiple factors like job-related skills, experience, and state of residence. Your recruiter can share more about the specific salary range during the interview process.
Please note that the compensation details listed in US role postings reflect the base salary only, and do not include any variable compensation elements.
Physical Requirements
This is a stationary position that requires frequent sitting (approximately 95%), repetitive wrist motions, grasping, speaking, listening, close vision, and the ability to adjust focus. It also may require occasional standing, lifting, carrying of 20lbs or less, walking, kneeling, bending/stooping, twisting, pulling/pushing, and reaching above the shoulder. Employees in this position must be physically able to efficiently perform the essential functions of the position.
ACKNOWLEDGEMENT 
B.S.D. Capital, Inc. dba Lendistry is an equal employment opportunity employer committed to providing its employees, applicants and other covered persons with equal opportunities without regard to race, color, age (40 or older), religious creed (including religious belief, practice or dress and grooming practices), national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender (including pregnancy, childbirth or medical condition related to pregnancy or childbirth), gender expression, gender identity, sexual orientation, military or veteran status (including past, current or prospective service), or any other characteristic protected under applicable federal, state or local law.</div>

Marketing Associate

Whatnot

<div>
 
 
 🚀 Join the Future of Commerce with Whatnot!
 
 
 
 
 Whatnot is the largest livestream shopping platform in North America and Europe to buy, sell, and discover the things you love. Whether it's trading cards, fashion, electronics, or live plants, our sellers are building real businesses across hundreds of categories. We're building live commerce at a scale that's never been done in the West, and there's no playbook to copy. The people here are shaping how an entirely new industry develops.
 
 
 As a remote co-located team, we're inspired by our values and anchored in hubs across the US, UK, Ireland, Poland, Germany, and Australia. We move fast, stay close to our users, and focus on the work that drives the most impact.
 
 
 We're one of the fastest growing marketplaces and were recently named the #1 Best Startup Employer in America by Forbes. Check out the latest Whatnot updates on our news and engineering blogs and join us as we enable anyone to turn their passion into a business and bring people together through commerce.
 
 
 
 
 💻 Role
 
 
 
 
 As a Recruiter on our Early Talent team, you&rsquo;ll partner with teams across the business to build strategic recruitment processes, develop our brand, and cultivate long-term relationships with early talent around the world.
 
 
 <ul>
 <li>
 Partner with hiring managers across Engineering to build targeted hiring strategies and attract top early career talent.
 </li>
 <li>
 Support end-to-end recruitment activities&mdash;leading interviews, facilitating offers, and overseeing intern programs.
 </li>
 <li>
 Act as a Whatnot brand ambassador at university, campus, and early career events, travel required at campus peak times
 </li>
 <li>
 Iterate on candidate feedback. You'll smooth rough edges in the early talent recruiting process by iterating on feedback from candidates or other signals.
 </li>
 <li>
 Build long-term relationships with high-potential candidates by understanding their motivations and helping them see the potential of starting their career at Whatnot.
 </li>
 <li>
 Juggle a variety of openings at once. At any given time you could be managing the pipelines for and working on filling 10-20 (or more at times) open roles.
 </li>
 <li>
 Emphasize diversity. You'll look for proven traditional and creative methods to bring new points of view to the team and encourage inclusive hiring practices.
 
 
 </li>
 </ul>
 Team members in this role are required to be within commuting distance of our New York, Los Angeles, Seattle or San Francisco hubs.
 
 
 
 
 👋 You
 
 
 
 
 Curious about who thrives at Whatnot? We&rsquo;ve found that embodying a low ego, growth mindset, and high-impact drive goes a long way here.
 
 
 
 Education
 
 
 
 As our next Recruiter, Early Talent, you should have at least 3+ years of experience with full cycle early career recruiting in high-growth startups within campus, university, higher education, career services, or related high volume recruiting spaces, plus:
 
 
 <ul>
 <li>
 You have experience hiring Early Talent across technical roles. Whether it&rsquo;s innovating on an engineering campus outreach strategy or figuring out the best way to manage high volume pipelines &mdash;you&rsquo;ve been in the weeds and know how to close in a competitive market.
 </li>
 <li>
 You know how to recruit in different global markets. You understand the nuances of recruiting outside the US and enjoy the challenge of finding world-class talent in new markets.
 </li>
 <li>
 You&rsquo;re a creative problem solver. You&rsquo;re not afraid to think outside of the box and experiment to build smarter recruitment processes and find the best talent around the world.
 </li>
 <li>
 You take ownership and move fast. Whatnot is growing quickly, and hiring for Early Talent is a key growth lever. You&rsquo;re not afraid to dive in, get scrappy, and roll up your sleeves.
 </li>
 <li>
 You know how to craft standout candidate experiences. You treat every interaction as an opportunity to showcase Whatnot's culture, values, and mission&mdash;because you know how much those details matter to early career talent.
 </li>
 <li>
 You&rsquo;re data-literate. You track metrics like time to fill, passthrough rates, and pipeline health&mdash;and you use that data to guide your team&rsquo;s strategy and influence stakeholders.
 </li>
 <li>
 You are a champion for diversity hiring &amp; inclusive interview practices. At Whatnot, we believe hiring and fostering a diverse team is the key to building a successful business.
 
 
 </li>
 </ul>
 
 
 🎁 Benefits
 
 
 
 
 <ul>
 <li>
 Flexible Time off Policy and Company-wide Holidays (including a spring and winter break)
 </li>
 <li>
 Health Insurance options including Medical, Dental, Vision
 </li>
 <li>
 Work From Home Support
 </li>
 <ul>
 <li>
 Home office setup allowance
 </li>
 <li>
 Monthly allowance for cell phone and internet
 </li>
 </ul>
 <li>
 Care benefits
 </li>
 <ul>
 <li>
 Monthly allowance for wellness
 </li>
 <li>
 Annual allowance towards Childcare
 </li>
 <li>
 Lifetime benefit for family planning, such as adoption or fertility expenses
 </li>
 </ul>
 <li>
 Retirement; 401k offering for Traditional and Roth accounts in the US (employer match up to 4% of base salary) and Pension plans internationally
 </li>
 <li>
 Monthly allowance to dogfood the app
 </li>
 <ul>
 <li>
 All Whatnauts are expected to develop a deep understanding of our product. We're passionate about building the best user experience, and all employees are expected to use Whatnot as both a buyer and a seller as part of their job (our dogfooding budget makes this fun and easy!).
 </li>
 </ul>
 <li>
 Parental Leave
 </li>
 <ul>
 <li>
 16 weeks of paid parental leave + one month gradual return to work *company leave allowances run concurrently with country leave requirements which take precedence.
 </li>
 </ul>
 </ul>
 
 
 💛 EOE
 
 
 
 
 Whatnot is proud to be an Equal Opportunity Employer. We value diversity, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, parental status, disability status, or any other status protected by local law. We believe that our work is better and our company culture is improved when we encourage, support, and respect the different skills and experiences represented within our workforce.
 
 
 Compensation Range: $158K - $175K
 
 
</div>

Recruiter, Early Talent (University + New Grad)

Hydrogen Group

<div>
 
 JOB TITLE: Administrative Aide
 
 
 LOCATION: Remote, CA (occasional onsite in Pomona, CA)
 
 
 SCHEDULE: Monday - Friday, 8:00 AM - 5:00 PM
 
 
 DURATION: 12-Month Contract
 
 
 PAY: 22 USD per hour
 
 
 
 
 Job Responsibilities:
 
 
 
 In this role, you will provide comprehensive administrative support to program teams, ensuring smooth day-to-day operations and coordination across activities. Key responsibilities include:
 
 
 <ul>
 <li>
 Supporting program operations, including:
 
 
 o Scheduling meetings and managing calendars
 
 
 o Coordinating meeting logistics and catering
 
 
 o Preparing agendas, taking notes, and tracking action items
 
 </li>
 <li>
 Preparing and maintaining documents, spreadsheets, and presentations
 
 </li>
 <li>
 Supporting data entry, reporting, and database management
 
 </li>
 <li>
 Assisting with basic research and information gathering
 
 </li>
 <li>
 Processing invoices, billings, and expense tracking
 
 
 
 
 Essential Duties and Job Functions:
 
 
 </li>
 <li>
 Coordinate and schedule meetings, including logistics, materials, and catering setup
 
 </li>
 <li>
 Prepare and distribute meeting agendas, notes, and follow-up action items
 
 </li>
 <li>
 Maintain and update databases, spreadsheets, and tracking systems with high accuracy
 
 </li>
 <li>
 Monitor and replenish office supplies to support daily operations
 
 </li>
 <li>
 Process invoices, billing, and expense reports, ensuring timely and accurate submission
 
 </li>
 <li>
 Assist with travel coordination, including hotel accommodations
 
 </li>
 <li>
 Screen and check in visitors, issue badges, and ensure compliance with security protocols
 
 </li>
 <li>
 Prepare reports and presentations using Microsoft Office tools
 
 </li>
 <li>
 Support continuous improvement by identifying opportunities to streamline administrative processes
 
 </li>
 <li>
 Ensure proper handling of sensitive and confidential information in compliance with company policies
 
 </li>
 <li>
 Provide general clerical and organizational support to program teams
 
 
 
 
 Knowledge &amp; Skills:
 
 
 </li>
 <li>
 Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook)
 
 </li>
 <li>
 Experience with SharePoint and familiarity with Power BI dashboards
 
 </li>
 <li>
 Strong organizational and multitasking skills
 
 </li>
 <li>
 Excellent written and verbal communication skills
 
 </li>
 <li>
 High attention to detail and accuracy in data management
 
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced environment
 
 </li>
 <li>
 Strong problem-solving skills and proactive mindset
 
 </li>
 <li>
 Ability to handle sensitive and confidential information with integrity
 
 </li>
 <li>
 Experience with administrative coordination, scheduling, and logistics
 
 
 
 
 Education &amp; Experience:
 
 
 </li>
 <li>
 High School Diploma or equivalent required
 
 </li>
 <li>
 Previous experience in an administrative, coordinator, or support role preferred
 
 </li>
 <li>
 Experience supporting program operations or team-based environments preferred
 
 </li>
 <li>
 Experience with invoice processing and tracking systems is a plus
 
 
 
 
 Additional Requirements:
 
 
 </li>
 <li>
 Ability to lift up to ~10 lbs for meeting and catering setup
 
 </li>
 <li>
 Occasional onsite presence in Pomona, CA required
 
 </li>
 <li>
 Ability to follow security protocols and handle sensitive information responsibly
 
 
 </li>
 </ul>
 
 
 ...
 
 
</div>

Administrative Aide

Rowin Insurance

<div>We are seeking a highly organized and dependable Client Financial Executive Assistant to support our financial services team with client coordination and administrative operations. This role is ideal for individuals looking to gain experience in financial services while working in a flexible, remote environment. 
You will play a key role in ensuring smooth day-to-day support for client-related financial processes.<h3 class="jobSectionHeader">
Key Responsibilities</h3> 
<ul><li>
Assist with client financial documentation and basic reporting</li><li>
Maintain and organize client records with accuracy and confidentiality</li><li>
Support financial executives with administrative and coordination tasks</li><li>
Handle data entry, document processing, and online submissions</li><li>
Communicate professionally with internal teams and, when needed, clients</li><li>
Ensure timely completion of assigned projects and tasks</li></ul><div><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
Strong attention to detail and organizational skills</li><li>
Professional communication (written and verbal)</li><li>
Basic proficiency with computers, online tools, and data entry</li><li>
Ability to manage time effectively in a remote setting</li><li>
Prior administrative, finance, or customer support experience is a plus (not required)</li></ul><div><h3 class="jobSectionHeader">
Compensation &amp; Benefits</h3><ul><li>
Competitive project-based compensation</li><li>
Performance-based bonuses and growth incentives</li><li>
Flexible remote work environment</li><li>
Opportunity to gain experience in financial services and client management</li><li>
Potential for long-term collaboration and advancement</li></ul><div><h3 class="jobSectionHeader">
Work Environment</h3>
This is a fully remote opportunity open to candidates across the United States. You will have the flexibility to manage your own schedule while meeting project deadlines.</div></div></div></div>

Client Financial Executive Assistant (Remote)

Metropolitan Industries

<div><div><div>Benefits:</div>
<ul><li>401(k)</li>
<li>Bonus based on performance</li>
<li>Competitive salary</li>
<li>Opportunity for advancement</li>
</ul></div><div><div>Position Summary</div>
<div>We are seeking a Accounting Administrative Assistant to join our team! The Accounting Administrative Assistant provides documentation, filing, and reporting support to the Accounting Manager and Accounting Clerk. This role ensures accounting records are organized, complete, and audit-ready, while assisting with preparation of draft financial reports and monthly close documentation. The ideal candidate has experience working in customer service, is extremely organized, and can maintain the highest level of confidentiality.</div>
<div></div>
<div>Key Responsibilities</div>
<ul><li>Maintain organized digital and physical accounting files</li>
<li>File and index:<ul>
<li> Vendor invoices</li>
<li> Bank statements</li>
<li> Insurance policies</li>
<li> Property tax bills</li>
<li> Loan and lender statements</li>
</ul></li><li>Assist in preparing draft reports, including:<ul>
<li>Expense summaries</li>
<li>AR and AP aging reports</li>
<li>CAM backup schedules</li>
</ul></li><li>Assist with preparation of monthly rent billing packages.</li>
<li>Organize documentation for monthly close</li>
<li>Assemble documents for audits, lenders, and ownership requests</li>
<li>Track reporting deadlines and missing documentation</li>
<li>Support onboarding of new properties from a documentation standpoint</li>
</ul><div>Qualifications</div>
<ul><li>3+ years of administrative or accounting support experience preferred</li>
<li>Strong organizational and documentation skills</li>
<li>Experience supporting accounting or finance teams a plus</li>
<li>Real estate or property management experience preferred but not required</li>
<li>Proficiency with Microsoft Office, OneDrive, DropBox and cloud-based file systems</li>
<li>High attention to detail and confidentiality</li>
</ul><div>Location</div>
<div>This is an on-site position located in Downtown Los Angeles. 
Candidates must be able to reliably commute to DTLA.</div></div></div>

Accounting Administrative Assistant

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