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administrative assistant iii

administrative resource team assistant entry level legal assistant

Husch Blackwell LLP

<div>Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Resource Team (ART) Assistant position in our Los Angeles, CA office. This position will work onsite full-time.

The Administrative Resource Team (ART) Assistant works within the Firmwide Administrative Resource Team to provide remote administrative and clerical support to PST Specialists and Resource Center Specialists. Works closely with Specialists to continually grow in understanding and ability to perform key administrative functions in a law firm environment. Demonstrates good spelling, proofreading and organizational skills. Essential functions include:
<ul>
<li>Assists with typing, transcribing, and revising documents.</li>
<li>Makes meeting arrangements and travel arrangements; creates itineraries for travelers.</li>
<li>Prepares expense statements, reimbursement requests and other Chrome River responsibilities.</li>
<li>Assists with saving and profiling pleadings and other documents in document management system.</li>
<li>Enters billable time and makes revisions to time entries and prebills as needed.</li>
<li>Assists with creating and organizing notebooks, large mailings, and file organization.</li>
<li>Provides on-site support, including mailing, copying, printing, scanning.</li>
<li>Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness.</li>
<li>Updates project log with pending and completed tasks.</li>
<li>Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters.</li>
<li>Copes successfully with office demands, remaining calm under pressure.</li>
<li>Conducts all business in a confidential manner.</li>
<li>Other duties as assigned.</li></ul> 


POSITION REQUIREMENTS
<ul>
<li>High School Diploma or GED required; 2-year degree preferred.</li>
<li>1-2 years&rsquo; relevant experience required, preferably in a legal environment.</li>
<li>Minimum typing speed of 60 wpm.</li>
<li>Basic proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint and Excel required.</li></ul> 


The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. Please reach out to our HR team to request an accommodation. 


Please include a cover letter and resume when applying.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.

#LI-Onsite 
#LI-JC1</div>

Administrative Resource Team Assistant (Entry-Level Legal Assistant)

Adams & Martin Group

<div>
 
 A dynamic law firm known for its collaborative culture and commitment to excellence seeks a detail‑oriented Litigation Assistant to support its busy team. The firm handles a wide range of complex matters and values proactive problem‑solving, strong communication, and a dedication to high‑quality work. This Litigation Assistant role is ideal for someone who thrives in a fast‑paced legal environment and enjoys being an essential part of case and client management.
 
 
 Litigation Assistant Key Responsibilities &amp; Requirements:
 
 <ul>
 <li>
 Manage comprehensive administrative and legal support tasks, including electronic court filings across multiple courts and agencies (NLRB, PERB, administrative bodies), maintaining case files, preparing exhibits, coordinating document production, and handling Bates stamping.
 </li>
 <li>
 Draft, edit, and redline legal documents, forms, and correspondence (Workshare), while performing legal research using Westlaw, Lexis, and BNA; update internal procedures based on court rule research and judge-specific requirements.
 </li>
 <li>
 Coordinate communication and scheduling by screening calls, arranging meetings, booking conference rooms, handling Zoom/conference calls, and liaising with clients, attorneys, witnesses, experts, and court personnel.
 </li>
 <li>
 Prepare and manage attorney billing (Juris), expense reimbursements, monthly/quarterly Excel reports, PowerPoint presentations, databases, and Outlook contact lists.
 </li>
 <li>
 Maintain documents within the firm's document management system (iManage) and operate office equipment including photocopiers, binding machines, and dictation tools.
 </li>
 <li>
 Oversee trial docket management, court correspondence, travel arrangements, mail coordination, and RFP creation for new clients.
 </li>
 <li>
 Demonstrate strong organizational skills, attention to detail, and the ability to handle multiple priorities efficiently; perform other duties as assigned.
 </li>
 </ul>
 
 Please submit your resume in MS Word Format for immediate and confidential consideration for the Litigation Assistant position.
 
 
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
 
 
</div>

Litigation Assistant - Pasadena

HEALTH ATLAST WEST LA INC

<div>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Wellness resources
 
 
 
 </li>
 </ul>
 
 Location:
 
 West Los Angeles, CA (90066)
 
 
 
 Employment Type:
 
 Full-Time (40 hours per week)
 
 
 
 Compensation:
 
 Competitive salary based on experience ($20 - $30 per hour, DOE)
 
 
 
 About Health Atlast:
 
 
 
 Health Atlast is a multi-specialty healthcare franchise dedicated to providing integrative and holistic medical services. Our mission is to revolutionize healthcare by offering a seamless patient experience through chiropractic, medical, physical therapy, acupuncture, massage therapy, and more&mdash;all under one roof.
 
 
 We are seeking a highly organized and proactive
 
 Executive Personal Assistant
 
 to provide high-level support to our CEO. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels at managing administrative, business, and personal tasks with discretion and efficiency.
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive Support:
 
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s schedule, appointments, and calendar with precision.
 </li>
 <li>
 Coordinate and confirm business meetings, travel arrangements, and event logistics.
 </li>
 <li>
 Prepare reports, presentations, and correspondence as needed.
 </li>
 <li>
 Assist with drafting emails and handling communication on behalf of the CEO.
 </li>
 <li>
 Screen and prioritize incoming calls, messages, and requests.
 
 
 
 </li>
 </ul>
 
 Business Operations Support:
 
 
 
 <ul>
 <li>
 Conduct research, compile data, and prepare briefs for meetings.
 </li>
 <li>
 Assist in managing confidential business and legal documents.
 </li>
 <li>
 Track and follow up on action items, deadlines, and key business initiatives.
 </li>
 <li>
 Coordinate with internal teams, franchisees, and external partners as directed.
 
 
 
 </li>
 </ul>
 
 Personal Assistance:
 
 
 
 <ul>
 <li>
 Handle personal errands and administrative tasks to ensure smooth daily operations.
 </li>
 <li>
 Oversee household scheduling, vendors, and appointments if necessary.
 </li>
 <li>
 Assist with organizing events, reservations, and travel logistics.
 
 
 
 </li>
 </ul>
 
 Project Management &amp; Coordination:
 
 
 
 <ul>
 <li>
 Support the execution of strategic projects and initiatives.
 </li>
 <li>
 Organize files, records, and key business documents.
 </li>
 <li>
 Liaise with key executives, including franchisees, medical professionals, and business associates.
 
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience:
 
 
 
 <ul>
 <li>
 3+ years of experience as an Executive or Personal Assistant to a C-level executive or business owner.
 </li>
 <li>
 Strong organizational, multitasking, and problem-solving skills.
 </li>
 <li>
 Exceptional written and verbal communication abilities.
 </li>
 <li>
 High level of discretion and professionalism when handling confidential matters.
 </li>
 <li>
 Proficiency in Google Suite, Microsoft Office (Word, Excel, PowerPoint), and project management tools.
 </li>
 <li>
 Tech-savvy with the ability to manage digital communications and scheduling software.
 </li>
 <li>
 Ability to work under pressure, anticipate needs, and adapt to changing priorities.
 </li>
 <li>
 Experience in healthcare, franchising, or business operations is a plus.
 </li>
 <li>
 Bachelor&rsquo;s degree preferred but not required.
 
 
 
 </li>
 </ul>
 
 Work Environment &amp; Schedule:
 
 
 
 <ul>
 <li>
 Location: Work will be performed in the West Los Angeles area (90066).
 </li>
 <li>
 Hours: Full-time (40 hours per week), Monday - Friday, with occasional flexibility for urgent matters.
 </li>
 <li>
 Hybrid Flexibility: While primarily in-person, some remote work may be possible based on schedule and tasks.
 
 
 
 </li>
 </ul>
 
 Why Join Health Atlast?
 
 
 
 <ul>
 <li>
 Be part of an innovative and growing healthcare franchise that is changing lives.
 </li>
 <li>
 Work closely with a dynamic CEO and leadership team.
 </li>
 <li>
 Gain valuable experience in a fast-paced, mission-driven organization.
 </li>
 <li>
 Competitive compensation and opportunities for professional growth.
 
 
 
 </li>
 </ul>
 
 How to Apply:
 
 
 
 If you are an experienced Executive Assistant who thrives in a dynamic environment and is looking for an opportunity to work closely with a visionary CEO, we&rsquo;d love to hear from you! Please submit your resume as well as a cover letter explaining why you would like to contribute to the Health Atlast mission. We look forward to hearing from you!
</div>

Executive Personal Assistant

Cedars-Sinai

<div>
 
 Job Description
 
 
 
 
 Grow your career at Cedars-Sinai!
 
 
 
 The Angeles Clinic &amp; Research Institute has established an international reputation for developing new cancer therapies, providing the best in experimental and traditional treatments, and expertly guiding and training the next generation of clinicians. Our board-certified fellowship-trained medical oncologists, surgeons, immunotherapists, pathologists, and dermatologists work closely together to advance cancer care. We are committed to bringing innovative therapeutic options to all our patients with cancer.
 
 
 
 Join our team and contribute to groundbreaking research.
 
 
 
 This position functions as a Clinical Research Coordinator providing support for clinical research protocols for the department. The Clinical Research Coordinator will assist the Research Department with all aspects of clinical research. This individual will interact with principal investigators, subjects, clinic and research staff, laboratory staff, medical professionals, pharmaceutical staff, and Sponsor representatives to successfully implement research protocols, in compliance with all regulatory requirements.
 
 
 
 Primary Duties &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Perform accurate processing of research laboratory specimens while demonstrating a moderate degree of proficiency and understanding of research protocol and laboratory procedures, including centrifuging, aliquoting, storing, and shipping of specimens.
 </li>
 <li>
 Monitor deliveries from sponsor, including inventory of kits, unpacking, and storing of supplies, and using kits and supplies appropriately for specimen collection, processing, storage, and shipping, as mandated by sponsor. Maintain electronic record of supplies.
 </li>
 <li>
 Responsible for administrative functions of research studies, including scheduling of patients for research visits, procedures and labs and completion and maintenance of consent forms, case report forms, SAE&rsquo;s and source documents.
 </li>
 <li>
 Facilitates screening and recruitment of potential patients for protocol eligibility, presenting non-medical trial concepts and details to the patients, and supporting the informed consent process.
 </li>
 <li>
 Coordinates logistical aspects of clinical research projects to achieve project objectives, including project planning, projecting resource requirements, and developing systems to ensure protocol compliance and patient safety.
 </li>
 <li>
 Responsible for accurate and timely data collection, documentation, entry and reporting, including timely response to sponsor queries.
 </li>
 <li>
 Schedules and participates in monitoring and auditing activities to ensure compliance, including implementing any corrective actions.
 </li>
 <li>
 Responsible for compiling and reporting on each study including information related to protocol activity, accrual data, workload, and other research information; present this information at regular research staff meetings.
 </li>
 <li>
 Works closely with investigators and regulatory staff or directly with Institutional Review Board (IRB) to submit adverse events, serious adverse events, protocol deviations, and Safety Letters in accordance with local and federal guidelines.
 </li>
 <li>
 Acts as a liaison with pharmaceutical company representatives or other project funding organizations to monitor and update project progress.
 </li>
 <li>
 Provides assistance with research finance billing, including identifying and classifying routine care vs. research related care.
 </li>
 <li>
 Attends meetings and conferences related to research activities, including research staff meetings. Participates in planning, workshops, evaluation meetings, and seminars, educational or administrative meetings as necessary or requested.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Educational Requirements:
 
 
 
 <ul>
 <li>
 High School Diploma or GED required.
 </li>
 <li>
 Associate degree or college coursework in a related field (e.g., Life Sciences, Health Sciences, or similar) preferred.
 
 
 </li>
 </ul>
 
 Licenses/Certification:
 
 
 
 <ul>
 <li>
 Current Certified Phlebotomy Technician I (CPT I) license issued by the State of California required. (Please note your license number in your resume and application)
 </li>
 <li>
 Current Basic Life Support (BLS) certification from the American Heart Association or American Red Cross required. (Certification must be valid for at least 60 days beyond anticipated start date)
 
 
 </li>
 </ul>
 
 Experience:
 
 
 
 <ul>
 <li>
 Minimum of six (6) months of healthcare-related or clinical research experience required.
 </li>
 <li>
 Phlebotomy and/or laboratory assistant experience with demonstrated proficiency in applicable job responsibilities.
 </li>
 <li>
 One (1) year of experience as a Clinical Research Coordinator, Clinical Research Associate, or Clinical Research Assistant preferred.
 </li>
 <li>
 This role is designed to be 100% onsite, giving you the opportunity to collaborate closely with your team and immerse yourself in the energy of our workplace. Please note that hybrid or remote work options are NOT available for this position at this time.
 
 
 </li>
 </ul>
 #Jobs-Indeed
 
 
</div>

Clinical Research Coordinator I, Laboratory + CPT - The Angeles Clinic & Research Institute

Rowin Insurance

<div>We are seeking a highly organized and dependable Client Financial Executive Assistant to support our financial services team with client coordination and administrative operations. This role is ideal for individuals looking to gain experience in financial services while working in a flexible, remote environment. 
You will play a key role in ensuring smooth day-to-day support for client-related financial processes.<h3 class="jobSectionHeader">
Key Responsibilities</h3> 
<ul><li>
Assist with client financial documentation and basic reporting</li><li>
Maintain and organize client records with accuracy and confidentiality</li><li>
Support financial executives with administrative and coordination tasks</li><li>
Handle data entry, document processing, and online submissions</li><li>
Communicate professionally with internal teams and, when needed, clients</li><li>
Ensure timely completion of assigned projects and tasks</li></ul><div><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
Strong attention to detail and organizational skills</li><li>
Professional communication (written and verbal)</li><li>
Basic proficiency with computers, online tools, and data entry</li><li>
Ability to manage time effectively in a remote setting</li><li>
Prior administrative, finance, or customer support experience is a plus (not required)</li></ul><div><h3 class="jobSectionHeader">
Compensation &amp; Benefits</h3><ul><li>
Competitive project-based compensation</li><li>
Performance-based bonuses and growth incentives</li><li>
Flexible remote work environment</li><li>
Opportunity to gain experience in financial services and client management</li><li>
Potential for long-term collaboration and advancement</li></ul><div><h3 class="jobSectionHeader">
Work Environment</h3>
This is a fully remote opportunity open to candidates across the United States. You will have the flexibility to manage your own schedule while meeting project deadlines.</div></div></div></div>

Client Financial Executive Assistant (Remote)

Customand

<div><h2 class="jobSectionHeader">Description:</h2>
About Us

Customand provides reliable transportation and logistics solutions, supporting businesses with efficient delivery and operational services. We value organization, clear communication, and dependable administrative support to keep our daily operations running smoothly. 
About job:

We are seeking a detail-oriented and dependable Office Assistant to support administrative and clerical functions at our Los Angeles location. The ideal candidate is organized, professional, and comfortable handling a variety of office tasks in a fast-paced environment. 
Responsibilities
<ul>
<li>Provide general administrative and clerical support to office staff.
</li><li>Maintain accurate records, files, and documentation.</li>
<li>Enter data and update internal systems as needed.
</li><li>Assist with scheduling, paperwork, and daily office coordination.
</li><li>Prepare reports, forms, and basic correspondence.
</li><li>Maintain a clean, organized, and professional office environment.</li>
</ul>
<h2 class="jobSectionHeader">Requirements:</h2>
Qualifications
<ul>
<li>High School Diploma or equivalent (required)
</li><li>Basic computer skills (email, data entry, document management)
</li><li>Strong organizational and time-management skills
</li><li>Clear written and verbal communication abilities
</li><li>Professional, dependable, and team-oriented attitude
</li>
</ul>Benefits
<ul>
<li>Competitive pay
</li><li>Paid training
</li><li>Health, dental, and vision insurance
</li><li>Paid time off (PTO)
</li><li>Weekly pay
</li><li>Opportunities for advancement</li></ul></div>

Office Assistant

Estrada Law Group APC

<div>Job Title: Executive &amp; Personal Assistant
Classification: Non-Exempt (Hourly)
Work Locations: Office and occasional work at the employer&rsquo;s residence 
Position Summary
The Executive &amp; Personal Assistant provides administrative support to the executive and assists with select personal tasks to ensure efficient day-to-day operations. This role includes office responsibilities, coordination of errands, and limited support at the employer&rsquo;s residence, including transportation duties. The position requires a high level of professionalism, confidentiality, and reliability. 
Work Hours &amp; Compensation<ul><li>
This is a non-exempt position; all hours worked must be accurately recorded</li><li>
Employee is eligible for overtime in accordance with California law</li><li>
Employee must take all required meal and rest breaks</li><li>
All driving and errand time is considered hours worked and must be recorded</li></ul> 

Compensation:
$20 - $25 hourly 
Responsibilities:<ul><li>
Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc.</li>
<li>Support an executive with meeting preparation and take minutes</li>
<li>Serve as the main contact for high-level executive</li>
<li>Manage office duties such as organizing filing systems and ordering office equipment and supplies</li>
</ul>
Administrative/Office Duties<ul><li>
Manage calendars, schedule appointments, and coordinate meetings</li><li>
Handle emails, phone calls, and correspondence as directed</li><li>
Maintain organized filing systems (electronic and physical)</li><li>
Assist with projects, reports, and general office coordination</li><li>
Perform other administrative duties as assigned</li></ul> 
Personal Assistant Duties<ul><li>
Run business and personal errands as needed</li><li>
Assist with light coordination of household-related tasks</li><li>
Support scheduling and logistics for personal and professional commitments</li></ul> 
Transportation Responsibilities<ul><li>
Safely operate a company-provided vehicle for work-related duties</li><li>
Adhere to all traffic laws and company safety protocols</li><li>
Maintain cleanliness and proper care of the company vehicle</li></ul> 
Additional Expectations<ul><li>
Maintain professionalism in both business and personal environments</li><li>
Follow all company policies, including safety and vehicle use policies</li><li>
Comply with all applicable California wage and hour laws</li></ul> 

Qualifications:<ul><li>
2 or more years as an assistant, executive assistant, or in a position performing supportive duties</li>
<li>Must have graduated high school or received an equivalent certificate of completion
</li><li>Experience handling confidential information and adhering to strict deadlines</li>
<li>Impeccable time management skills, organizational skills, interpersonal skills, and communication skills</li>
<li>Must be comfortable using Microsoft Office</li>
</ul>
Requirements<ul><li>
Valid California driver&rsquo;s license with a clean driving record</li><li>
Ability to be insured under the company&rsquo;s vehicle insurance policy</li><li>
Strong organizational and communication skills</li><li>
Ability to handle confidential information with discretion</li><li>
Reliable, punctual, and detail-oriented</li><li>
Bilingual English/Spanish</li></ul> 
Physical &amp; Work Environment<ul><li>
Work is performed in both an office setting and occasionally at a private residence</li><li>
Position may require driving, walking, and light lifting</li></ul> 

About Company 
Why Choose Us?
We don&rsquo;t just talk about making a difference; we walk the walk. Our team is driven by a shared vision of improving the personal injury world, one case at a time. If you&rsquo;re passionate about standing up for clients and creating lasting change, we want you to be part of our success.
If you&rsquo;re ready to join a law firm that values compassion, results, and advocacy, apply today!
We also provide amazing benefits:<ul><li>
Generous bonus structure</li><li>
Hybrid work availability</li><li>
Health, vision, dental, and life insurance</li><li>
401(k) with employer matching</li><li>
11 paid holidays</li><li>
PTO</li></ul></div>

Explore 645+ Administrative resource team assistant entry level legal assistant in Los Angeles this May. Find roles across top companies and apply now to boost your career.

645 administrative resource team assistant entry level legal assistant jobs In Los Angeles

Administrative Resource Team Assistant (Entry-Level Legal Assistant)

Litigation Assistant - Pasadena

Executive Personal Assistant

Clinical Research Coordinator I, Laboratory + CPT - The Angeles Clinic & Research Institute

Client Financial Executive Assistant (Remote)

Office Assistant

Executive Personal Assistant