administrative assistant

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administrative assistant ii Jobs in Houston

administrative assistant ii

senior executive assistant Jobs in Houston

senior executive assistant

administrative support assistant

Kennedys

<div>
 We are seeking a detail-oriented and proactive Administrative Assistant to support our Houston and Austin offices with electronic document processing and general administrative functions. This role is primarily focused on document management and e-filing, while also providing administrative and operational support to Legal Assistants, Paralegals, and office operations to ensure continuity of workflow during high-volume periods.
 <br/>
 <br/>
 This position is full-time, in our Houston office Monday-Friday, 9:00 AM &ndash; 5:00 PM.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Process incoming electronic documents and mail by downloading, renaming, and saving them to the correct iManage matter and subfolder
  </li>
  <li>
   Review legal and administrative materials to determine appropriate filing locations
  </li>
  <li>
   Provide calendaring and scheduling support
  </li>
  <li>
   Distribute incoming electronic mail and documents to assigned attorneys
  </li>
  <li>
   Ensure documents are filed promptly and are accessible where and when they are needed
  </li>
  <li>
   Maintain electronic files, ensuring they are consistently updated and well organized
  </li>
  <li>
   Provide as-needed coverage for Legal Assistants in both Houston and Austin to support workflow continuity
  </li>
  <li>
   Assist with case-related administrative tasks during high-volume periods
  </li>
  <li>
   Draft, review and notarize documents as needed
  </li>
  <li>
   Support office operations by assisting with sorting, logging, and distributing physical mail
  </li>
  <li>
   Provide limited facilities support as needed to maintain smooth day-to-day operations
  </li>
  <li>
   Manage inventory of IT equipment and office supplies
  </li>
  <li>
   Serve as reception support when required, including greeting visitors and handling incoming calls
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school degree or equivalent
  </li>
  <li>
   Minimum of 2 years related law office experience and familiarity with legal terminology
  </li>
  <li>
   Strong proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook (iManage experience is a plus)
  </li>
  <li>
   Notary license preferred but not required
  </li>
  <li>
   Strong organizational skills and meticulous attention to detail
  </li>
  <li>
   Ability to manage time effectively and deliver high-quality work
  </li>
  <li>
   Proven discretion with confidential information
  </li>
  <li>
   Self-starter with the ability to work both independently and collaboratively
  </li>
  <li>
   Resourceful, proactive, and capable of anticipating needs and solving problems
  </li>
  <li>
   Strong communication skills, both written and verbal
  </li>
  <li>
   Openness to feedback and a willingness to continue learning and growing in the role
  </li>
  <li>
   Ability to retrieve and distribute files, mail, written documents, or office supplies weighing up to 50 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high
  </li>
  <li>
   Work may occasionally require more than 40 hours per week to perform the essential duties of the position
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 FLSA Status: Non-Exempt
 <br/>
 <br/>
 Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
</div>


Administrative Assistant

MD Anderson Cancer Center

<div><b>MISSION STATEMENT</b><br>
<br>
The mission of The <b>University of Texas MD Anderson Cancer Center</b> is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research, and prevention-and through education for students, trainees, professionals, employees, and the public.<br>
<br>
The <b>Department of Cancer Systems Imaging (CSI)</b> is a multidisciplinary research division within MD Anderson that advances the understanding, detection, and treatment of cancer through innovative imaging science. CSI brings together experts in biology, chemistry, engineering, physics, computational science, and clinical research to develop cutting edge imaging technologies and translate them into meaningful clinical applications.<br>
<br>
The department focuses on:<br>
<ul><li>Molecular and functional imaging to study cancer biology in real time</li><li>Development of new imaging probes, biomarkers, and analytical tools</li><li>Systems level approaches that integrate imaging, data science, and experimental research</li><li>Collaborative research across basic science, translational programs, and clinical departments</li></ul><br>
CSI supports a dynamic environment where discovery and innovation directly contribute to MD Anderson's mission, providing faculty, trainees, and collaborators with world class imaging resources and scientific infrastructure.<br>
<br>
<b>Location / shift / hours: Texas Medical Center / 8am - 5pm / 60% remote - 40% onsite</b><br>
<br>
The idea candidate will have 5 years of experience in an administrative role in which you have supported multiple leaders.<br>
<br>
Position Summary<br>
<br>
The <b>Sr. Administrative Assistant</b> in the Department of Cancer Systems Imaging provides advanced administrative and operational support to assigned faculty while ensuring smooth coordination of departmental functions. This role manages a broad range of responsibilities including faculty support, timekeeping, travel coordination, expense processing, badge access, space surveys, visitor onboarding, and departmental communications.<br>
<br>
Key Responsibilities<br>
<br>
Faculty &amp; Administrative Support<br>
<ul><li>Provide comprehensive administrative support to assigned faculty.</li><li>Maintain and update faculty CVs (excluding grant sections).</li><li>Coordinate faculty and lab member travel through Concur.</li><li>Process expense reports in a timely and accurate manner.</li><li>Manage memberships and renewals for assigned faculty and lab personnel.</li><li>Schedule meetings, reserve rooms, and coordinate catering services.</li></ul><br>
Departmental Support<br>
<ul><li>Maintain office supply inventory and coordinate orders.</li><li>Replenish departmental coffee supplies.</li><li>Manage departmental mail pickup and distribution.</li><li>Maintain an organized and professional departmental workspace.</li><li>Serve as point of contact for departmental copiers, printers, and fax machines; monitor maintenance needs.</li><li>Manage and distribute incoming deliveries.</li><li>Monitor and log suggestion box submissions weekly.</li><li>Track departmental mandatory training completion.</li><li>Serve as a designated Fire Marshal.</li><li>Provide backup support for the Departmental Forum Coordinator and office supply orders.</li><li>Contribute newsletter content as requested.</li></ul><br>
Additional Responsibilities<br>
<ul><li>Support Kronos timekeeping for assigned faculty and staff.</li><li>Process Faculty Extramural Leave.</li><li>Coordinate OGTO submissions for visitors.</li><li>Oversee the Department Space Survey, Emergency Contact List, and badge access requests.</li><li>Perform other duties as assigned to advance department operations.</li></ul><br>
<b>
Benefits &amp; Perks</b><br>
<br>
The University of Texas MD Anderson Cancer Center offers a comprehensive and competitive benefits package designed to support the health, well being, and financial security of our employees. Benefits typically include:<br>
<br>
Health &amp; Wellness<br>
<ul><li>Medical, dental, and vision coverage</li><li>Prescription drug plan</li><li>Mental health and wellness resources</li><li>Employee assistance programs</li></ul><br>
Retirement &amp; Financial Security<br>
<ul><li>Retirement plans with employer contributions</li><li>Flexible spending accounts (FSAs)</li><li>Life and AD&amp;D insurance</li><li>Disability coverage</li></ul><br>
Paid Time Off &amp; Work-Life Balance<br>
<ul><li>Generous paid time off (PTO)</li><li>Paid holidays</li><li>Sick leave</li><li>Family and parental leave programs</li></ul><br>
Career Development &amp; Education<br>
<ul><li>Tuition assistance and professional development opportunities</li><li>Access to training programs, workshops, and continuing education</li><li>Career advancement pathways within the institution</li></ul><br>
Additional Perks<br>
<ul><li>Employee discounts on various products and services</li><li>On campus amenities (varies by location)</li><li>Access to wellness and fitness programs</li></ul><br>
<b>
EDUCATION</b><br>
<ul><li>
Required: High School Diploma or Equivalent</li><li>
Preferred: Associate's Degree or</li><li>
Preferred: Bachelor's Degree</li></ul><br>
<b>
WORK EXPERIENCE</b><br>
<ul><li>
Required: 5 years Administrative/secretarial experience. or</li><li>
Required: 3 years Required experience with Associate's degree. or</li><li>
Required: 1 year Required experience with Bachelor's degree.</li></ul><br>
<b>
OTHER REQUIREMENTS: </b>Must pass pre-employment skills test as required and administered by Human Resources.
<br>
<br>
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.<br>
<br>
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.<br>
<br>
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html<br>
<br>
Additional Information
<br>
<ul><li>Requisition ID: 178653
</li><li>Employment Status: Full-Time
</li><li>Employee Status: Regular
</li><li>Work Week: Days
</li><li>Minimum Salary: US Dollar (USD) 45,500
</li><li>Midpoint Salary: US Dollar (USD) 57,000
</li><li>Maximum Salary : US Dollar (USD) 68,500
</li><li>FLSA: non-exempt and eligible for overtime pay
</li><li>Fund Type: Soft
</li><li>Work Location: Hybrid Onsite/Remote
</li><li>Pivotal Position: No
</li><li>Referral Bonus Available?: No
</li><li>Relocation Assistance Available?: No
</li></ul><br>
#LI-Hybrid</div>

Sr Administrative Assistant - Cancer Systems Imaging

Texas Health and Human Services Commission

<div><div><div><div><div><p>Administrative Assistant
</p></div></div></div></div><div><div><div><div><b>Date: </b>Mar 12, 2026
</div></div></div></div><div><div><div><div><b>Location:
</b>HOUSTON, TX
</div></div></div></div><div><div><div><div><div>The Texas Department of Family and Protective Services (DFPS) works to build on strengths of families and communities to keep children and vulnerable adults safe, so they thrive. We do this through investigations, services, and referrals.</div><br>
<div></div>
<div><b>
What You Get Beyond Your Paycheck</b></div>
<div>
When you join the State of Texas, your monthly paycheck is just one part of your real income. Our benefits provide extra value that many private employers simply don&rsquo;t match&mdash;often adding hundreds of dollars each month to what you take home or save.</div><br>
<div></div>
<div>
Here&rsquo;s what you get as a full-time employee:</div>
<ul>
<li><b>100% paid health insurance</b> for you, and 50% paid for eligible family members&mdash;saving you hundreds every month in out-of-pocket medical costs</li>
<li><b>Retirement plans</b> with lifetime monthly payments after five years of state service, plus options to save even more with 401(k) and 457 plans</li>
<li><b>Paid vacation, holidays, and sick leave</b> so you can recharge and take care of life outside work (that&rsquo;s time off you&rsquo;re actually paid for)</li>
<li><b>Optional dental, vision, and life insurance</b>&mdash;at rates much lower than most private plans</li>
<li><b>Flexible spending accounts</b> for added tax savings on health and dependent care</li>
<li><b>Employee discounts</b> on things like gym memberships, electronics, and entertainment</li></ul><br>
<div></div>
<div>
You also might qualify for Public Service Loan Forgiveness, which could help you pay off federal student loans faster.</div>
<div>
You can see all the details here: ERS recruitment brochure</div><br>
<div></div>
<div><b>
Functional Title: </b>Administrative Assistant<br>
<b>Job Title: </b>CPS CVS Unit Admin Asst I<br>
<b>Agency: </b>Dept of Family &amp; Protectve Svc<br>
<b>Department: </b>Region 6A CPS Dir Del - CVS<br>
<b>Posting Number: </b>14827<br>
<b>Closing Date: </b>03/26/2026<br>
<b>Posting Audience: </b>Internal and External<br>
<b>Occupational Category: </b>Office and Administrative Support<br>
<b>Salary Range: </b>$2,694.34<b> </b>- $3,404.91<br>
<b>Pay Frequency: </b>Monthly<br>
<b>Salary Group: </b>TEXAS-A-09<br>
<b>Shift: </b>Day<br>
<b>Additional Shift:</b><br>
<b>Telework: </b>Not Eligible for Telework<br>
<b>Travel: </b>Up to 25%<br>
<b>Regular/Temporary: </b>Regular<br>
<b>Full Time/Part Time: </b>Full time<br>
<b>FLSA Exempt/Non-Exempt:</b> Nonexempt<br>
<b>Facility Location:</b><br>
<b>Job Location City:</b> HOUSTON<br>
<b>Job Location Address:</b> 3 NORTHPOINT DR<br>
<b>Other Locations:</b> Houston<br>
<b>MOS Codes:</b> 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN<br>
YN,YNS</div><div><b><br>
Brief Job Description:</b></div><br>
<div></div>
<p>
The position provides administrative support to unit supervisor and staff. The position interacts routinely with Texas Department of Family and Protective Services staff and the general public.<br>
<br>
To learn more about DFPS, please click here.</p><br>
<div><b>
</b></div><div><b>Essential Job Functions (EJFs):</b></div><br>
<div></div>
<ul>
<li>Performs data entry into IMPACT and other electronic programs and systems.</li>
<li>Answers and screens telephone inquiries; takes and routes messages and records intake information for referral to caseworkers.</li>
<li>Prepares and maintains statistical reports, leave and personnel records, case control systems, case records and related files for the unit. Functions as the unit timekeeper and will process purchase orders as directed.</li>
<li>Types correspondence, forms narratives, travel vouchers, meeting notes, performance evaluations, and other documents to support work of the unit and files related documents.</li>
<li>Provides program and agency information and/or makes referrals to other community resources.</li>
<li>Greets visitors, responds to general questions, and directs callers to proper location.</li>
<li>Performs other duties as assigned and required to maintain unit operations.</li>
<li>Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts.</li>
<li>Attends work regularly in accordance with agency leave policy.</li></ul><br>
<div></div>
<div><b>
Knowledge, Skills and Abilities (KSAs):</b></div><br>
<div></div>
<ul>
<li>Knowledge of computers.</li>
<li>Skill in using Microsoft Works or Windows environment.</li>
<li>Skill in working in an office supporting several staff members.</li>
<li>Ability to effectively handle multiple assignments in a dynamic environment.</li></ul><br>
<div></div>
<div><b>
Registrations, Licensure Requirements or Certifications:</b></div><br>
<div></div>
<div>
None Required</div><br>
<div></div>
<div><b>
</b></div><div><b>Initial Screening Criteria:</b></div><br>
<div></div>
<ul>
<li>Graduation from high school or equivalent</li>
<li>One year full-time administrative support, general office, clerical, secretarial or Texas Department of Family and Protective Services experience.</li>
</ul>
<p>Acceptable Substitutions:</p>
<ul>
<li>Thirty semester hours from an accredited college or university may be substituted on a year for year basis for the required experience.</li></ul><br>
<div></div>
<div><b>
Additional Information:</b></div><br>
<div></div>
<p>
Administrative Assistants may be required to work together with DFPS caseworkers in providing supervision of children without placement (CWOP). Children can vary in age, but primarily the population that will be worked with is children that can range from 10 to 17 years of age. Responsibilities of the position include assisting the DFPS caseworker with monitoring children and ensuring needs are met during their office or community location stay to include safety, food, hygiene, education and entertainment/recreational activities. This could require working outside of the normal work schedule. If so, overtime compensation may be earned.</p>
<p>
Factors such as education and experience may be considered when establishing the starting salary for employees coming from other state agencies within Texas.</p><br>
<p></p>
<p>
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.</p>
<p>
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor&rsquo;s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. You may also contact the DFPS Military Liaison at dfpsmilvets@dfps.texas.gov with additional questions.</p>
<p>
Applicants selected for hire must pass a background check and if applicable a driver&rsquo;s record check.</p>
<p>
State of Texas employees are required to maintain the security and integrity of critical infrastructure as defined in Section 117.001(2), State of Texas Business and Commerce Code. Applicants selected for hire comply with this code by completing related training and abiding by agency cybersecurity and communications system usage policies.</p>
<p>
As a state agency, DFPS is required by Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.</p>
<p>
DFPS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Employees must provide documentation to DFPS to show their identity and authorization to work in the US. Please review the following link for authorized documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .</p>
<p>
In compliance with the Americans with Disabilities Act (ADA), HHS/DFPS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS/DFPS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.</p><br>
</div></div></div></div><p><br>
<b>Nearest Major Market: </b>Houston</p></div>

HSBC

<div>
 In compliance with applicable laws, HSBC is committed to employing only those who are authorized to work in the US. Applicants must be legally authorized to work in the U.S. as HSBC will not engage in immigration sponsorship for this position.
 <br/>
 <br/>
 Our purpose &ndash; Opening up a world of opportunity &ndash; explains why we exist. Here at HSBC we use our unique expertise, capabilities, breadth and perspectives to open up new kinds of opportunity for our more than 40 million customers. We&rsquo;re bringing together the people, ideas and capital that nurture progress and growth, helping to create a better world &ndash; for our customers, our people, our investors, our communities and the planet we all share.
 <br/>
 <br/>
 Administrative Assistants provide broad gauge support, principally secretarial / administrative tasks. Role holders will exercise confidentiality, tact and diplomacy and will have sufficient expertise in their area to appropriately support their department. Treating all constituents like clients, with a service-oriented attitude, is a must. For this role you will be the point person for the Head of Energy, Materials and Power Coverage and the Houston office.
 <br/>
 <br/>
 <strong>
  As Our Administrative Assistant You Will
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Organize schedules, maintaining diaries, arranging travel and accommodation
  </li>
  <li>
   Prepare and submit complex team expense reports in an accurate and timely manner with a thorough knowledge of the expense management system
  </li>
  <li>
   Maintain the utmost level of confidentiality in all aspects of work and interaction with their team and others as needed
  </li>
  <li>
   Co-ordinate activities, events, resources, meetings, services and managing internal and external stakeholders
  </li>
  <li>
   Support administration, composing presentations, drafting reports and assisting with key documents which requires working knowledge of Word, PowerPoint and Excel
  </li>
  <li>
   Manage external relationships and service providers, including regulatory stakeholders and other senior parties requiring highly sensitive handling and communication
  </li>
  <li>
   Gatekeeper or primary point of contact roles for an area
  </li>
  <li>
   Adhere to HSBC policies and procedures in the remit area
  </li>
  <li>
   May require work outside of traditional &ldquo;day shift&rdquo; hours, which will be covered by overtime compensation policies
   <br/>
   <br/>
  </li>
 </ul>
 You&acute;ll likely have the following qualifications to succeed in this role:
 <br/>
 <br/>
 <ul>
  <li>
   Proficiency in Microsoft Office (Word, Excel, Powerpoint) applications with excellent typing skills
  </li>
  <li>
   Exceptional communication skills, problem solving, organizational and project management skills
  </li>
  <li>
   Abilities to exercise discretion and maintain confidentiality on all confidential matters
  </li>
  <li>
   Ability to deal with all levels of personnel and external parties
  </li>
  <li>
   Self-directed, attention to detail, and excellent follow-through skills
  </li>
  <li>
   Uphold the highest level of integrity and act as a role model for all HSBC values and business principles
  </li>
  <li>
   Communicate information, knowledge and ideas with the team as relevant or appropriate
   <br/>
   <br/>
  </li>
 </ul>
 As an HSBC employee, you will have access to tailored professional development opportunities to ensure you have the right skills for today and tomorrow. We offer a competitive pay and benefits package including a robust Wellness Hub, all in a welcoming and inclusive work environment. You will be empowered to drive HSBC&rsquo;s engagement with the communities we serve through an industry-leading volunteerism policy, a generous matching gift program, and a comprehensive program of immersive Sustainability and Climate Change Initiatives. You&rsquo;ll want to join our Employee Resource Groups as they play a central part in life at HSBC, including the development of our employees and networking inside and outside of HSBC. We value difference. We succeed together. We take responsibility. We get it done. And we want you to help us build the bank of the future!
 <br/>
 <br/>
 The final fixed pay offer will depend on the candidate and a number of variables, including but not limited to, role responsibilities, skill set, depth of experience and education, licensing/certification requirements, internal relativity, and specific work location.
 <br/>
 <br/>
 All qualified applicants will receive consideration for employment without regard to age, ancestry, color, race, national origin, ethnicity, disability or medical condition, genetic information, military or veteran service, religion, creed, sex, gender, pregnancy, childbirth, caregiver status, marital status, citizenship or immigration status, sexual orientation, gender identity or expression or any other trait protected by applicable law.
</div>


Sanmina

<p></p><div><div><div><div><div><p><b>Job Purpose</b></p>
<p>This position will provide full administrative support to SVP, Sanmina Power and Energy Solutions. In addition, this admin could be relied upon to support members of the SVP's leadership team. You will also manage cross-functional calendars utilizing G Suite; heavy calendaring; organize meetings, videoconference and conference calls; quickly develop an understanding of the teams operations, culture, policies and procedures; help plan and execute offsite meetings for team; have interaction with top Executive Administrative Assistants and Executives within Sanmina; handle and maintain confidential and sensitive information; provide report and presentation generation and/or consolidation support for internal, customer and corporate meetings and submittals, complete expense reports; proactively manage team support, ranging from printer management, supplies, facilities and more.</p><br>
<p><br>
<b>Nature of Duties &amp; Responsibilities</b></p>
<ul><li>Experience in heavy calendar management while scheduling, coordinating and hosting key meetings and events</li>
<li>Global scheduling experience; dealing with calendars, events and travel in multiple countries and time zones</li>
<li>Create and/or consolidate presentations for meetings in G-Suite and/or Microsoft PowerPoint at the direction of SVP or staff.</li>
<li>Communicates with the SVP's Senior Staff on his behalf and coordinates logistics with meetings both internally and externally.</li>
<li>Research international travel requirements, submit internal visa applications, and ensure team members are well-equipped for travel</li>
<li>Complete expense reports using the Concur application</li>
<li>Responsible for distribution of Company Internal Memos</li>
<li>Experience interfacing with executives and high-profile individuals including customers and government officials</li>
<li>Manage all facility-related requests, working cross-functionally with the Facilities team and building representative</li>
<li>Support on-site meetings and events, including room reservations and catering</li>
<li>Assist in all event planning, including team building activities and off-sites</li>
<li>Extraordinary work ethic while balancing the needs of the individuals and the business</li>
</ul>
<p><b>Education &amp; Experience</b></p>
<ul><li>Bachelor&rsquo;s degree in related field or years of experience in lieu of degree</li>
<li>5+ years&rsquo; experience as an Executive Assistant or serving in a roll of similar level of complexity with proven capacity to manage multiple priorities.</li>
<li>Proficiency in Google applications (Calendar, Doc, Sheets) as well as Microsoft Office</li>
<li>Excellent organization, prioritization, multi-tasking, and time management skills</li>
<li>Travel management and logistics &ndash; international and domestic experience a plus</li>
<li>Ability to influence others; handle conflict appropriately, know when to delegate issues upward and when to apply common sense</li>
<li>Calm under pressure, sense of humor, good with people and ability to keep confidence on sensitive matters</li>
<li>Possess a &ldquo;can-do&rdquo; attitude for all situations, no task too big or too small to handle</li>
<li>Excellent writing and interpersonal skills</li>
<li>Positive attitude and assertive approach to handling tasks and responsibilities</li>
<li>Ability to solve problems and think quickly under pressure</li>
<li>Knows how to work effectively as a teammate, in a collaborative environment, work well with peers and members of the organization</li></ul><br>
<p>
</p><p>Sanmina is an Equal Opportunity Employer &ndash; M/F/Veteran/Disability/Sexual Orientation/Gender Identity</p>
<p>-</p>
<p><b>This is an ITAR facility and applicant must be a US Citizen or a lawful permanent resident.</b></p></div></div></div></div></div>

Baylor College of Medicine

<div><div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div><div><p>
Baylor College of Medicine's Department of Pediatrics - Palliative Care is seeking temporary administrative support.</p><p></p><p><br>
The maximum assignment length is 3 months. This is a temporary position and is not eligible for benefits.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Duties</b></h2></div><div><ul><li>
Coordinate and manage outpatient scheduling, ensuring accuracy and timely communication.</li><li>
Assist with coordinating candidate interviews, including scheduling and logistics.</li><li>
Answer the department's main phone line; screen, route, and respond to telephone inquiries professionally and efficiently.</li><li>
Support fellowship coordination duties, including lecture scheduling and related administrative tasks.</li><li>
Arrange domestic and international travel using Concur; submit and track reimbursements for travel and other faculty-related expenses.</li><li>
Coordinate lecture and departmental events, including space reservations, audiovisual setup, catering arrangements, and preparation of materials.</li><li>
Maintain organized records and documentation related to scheduling, travel, and events.</li><li>
Perform other related administrative duties as assigned.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2></div><div><ul><li>
High school diploma or GED.</li><li>
Three years of relevant experience.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Preferred Qualifications</b></h2></div><div><ul><li>
Bachelor's degree in Business Administration or a related field.</li><li>
Basic office skills.</li><li>
Experience with Concur.</li><li>
Experience scheduling meetings and setting faculty reminders.</li></ul></div></div></div><p></p><p><b><br>
Work Authorization Requirement:</b></p><p><b>
This position is not eligible for visa sponsorship.</b> Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.</p><p></p><p><br>
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.</p></div>

BCM Temporary - Administrative Support

OMAC

<p>Office Administrator Position<br/>OMAC USA INC. Houston, 77040<br/>Full Time - Salary - Full paid benefits<br/>JOB SUMMARY:</p><p>OMAC is a globally known online sales - digital marketing based auto accessories distributor has branches in Europe, Asia and USA.</p><p>Our sales are based on our online shop (www.omacshop.com), Amazon, ebay, Walmart stores to serve our top quality automotive products to our online customers globally. OMAC is also a global auto accessories supplier for OEMs like Hyundai, KIA etc.. automotive brands.<br/>We are seeking a highly motivated, positive and responsible team member for our Administrative Office positions in Houston TEXAS Branch. The position will report to branch Operation Manager and General Manager.<br/>JOB DUTIES:</p><p>- Communicate, assist our CPA accountant, HR and PEO partner, customs brokers, attorney and all business contacts, providers of business as office administrator.</p><p>- Entry of all accounts payable, accounts receivable on ORACLE Netsuite software.</p><p>- Follow up and assist our PEO, HR partner with all new hire, employee hour reports, termination, payroll related processes and all.</p><p>- Assists with posting jobs in channels, hiring processes for open job positions in the company.</p><p>- Follow up with payment schedules and process all business banking deposits.<br/>- Process expense, purchase price, vendor and all needed reports for business.</p><p>- Following up and placing office and warehouse operations supply orders online.</p><p>- Managing agendas, travel arrangements, appointments etc. for the upper management.</p><p>- Reading and taking the necessary action for daily letters received in company.</p><p>- Assisting e-commerce customer service department when needed as a support.</p><p>- Attends meetings for company with any third party business if required by General Manager for presentation or negotiations.</p><p>Basically the office administrator is full responsible for all office activities with manager responsibility.</p><p>QUALIFICATIONS:</p><p>- Associates (or higher level education) degree on business administration, marketing, sales, finance or related administrative degrees.</p><p>- Knowledge of basic accounting principles with at least one year of bookkeeping (accounts payable- accounts receivable) experience</p><p>- Knowledge and experience with human resources processes.</p><p>- Great written and verbal communication skills in English for great results in management.</p><p>- Experience and perfect skills on office programs for reporting and presentations (Microsoft Outlook, Excel, Word, Powerpoint...)</p><p>- All experience &amp; skills below is a big plus for the position requirements.</p><p>+Accounts payable-receivable bookkeeping experience<br/>+Basic HR process experiences<br/>+Oracle Netsuite software experience<br/>+Customer service experience<br/>+Purchasing experience<br/>- Productivity, multitask work skills, time management, problem solving, professional work ethic, discipline, responsibility and giving feedbacks to managers on time is the key for the success in this position.</p><p>OMAC USA INC will be happy to meet positive, energetic, hardworking candidates.</p><p>We offer one of the best and company paid, health, dental, vision insurances with paid time off and other benefits will be explained in interview.</p><p>Please apply online, our HR responsible will invite you with a message on indeed includes all the appointment info.</p><p>Our operations &amp; offices address for applicants is:</p><p>5670 Guhn road suit number 300A,</p><p>77040 Houston TEXAS<br/>OMAC USA Inc.<br/>www.omacshop.com</p><p>Job Type: Full-time</p><p>Pay: $36,500.00 - $41,600.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>Experience:</p><ul><li>Microsoft Excel: 2 years (Required)</li><li>Administrative Assistants &amp; Receptionists: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

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