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administrative assistant ii Jobs in Houston

administrative assistant ii

administrative support

Baylor College of Medicine

<div><div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div><div><p>
Baylor College of Medicine's Department of Pediatrics - Palliative Care is seeking temporary administrative support.</p><p></p><p><br>
The maximum assignment length is 3 months. This is a temporary position and is not eligible for benefits.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Duties</b></h2></div><div><ul><li>
Coordinate and manage outpatient scheduling, ensuring accuracy and timely communication.</li><li>
Assist with coordinating candidate interviews, including scheduling and logistics.</li><li>
Answer the department's main phone line; screen, route, and respond to telephone inquiries professionally and efficiently.</li><li>
Support fellowship coordination duties, including lecture scheduling and related administrative tasks.</li><li>
Arrange domestic and international travel using Concur; submit and track reimbursements for travel and other faculty-related expenses.</li><li>
Coordinate lecture and departmental events, including space reservations, audiovisual setup, catering arrangements, and preparation of materials.</li><li>
Maintain organized records and documentation related to scheduling, travel, and events.</li><li>
Perform other related administrative duties as assigned.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2></div><div><ul><li>
High school diploma or GED.</li><li>
Three years of relevant experience.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Preferred Qualifications</b></h2></div><div><ul><li>
Bachelor's degree in Business Administration or a related field.</li><li>
Basic office skills.</li><li>
Experience with Concur.</li><li>
Experience scheduling meetings and setting faculty reminders.</li></ul></div></div></div><p></p><p><b><br>
Work Authorization Requirement:</b></p><p><b>
This position is not eligible for visa sponsorship.</b> Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.</p><p></p><p><br>
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.</p></div>

BCM Temporary - Administrative Support

HSBC

<div>
 In compliance with applicable laws, HSBC is committed to employing only those who are authorized to work in the US. Applicants must be legally authorized to work in the U.S. as HSBC will not engage in immigration sponsorship for this position.
 <br/>
 <br/>
 Our purpose &ndash; Opening up a world of opportunity &ndash; explains why we exist. Here at HSBC we use our unique expertise, capabilities, breadth and perspectives to open up new kinds of opportunity for our more than 40 million customers. We&rsquo;re bringing together the people, ideas and capital that nurture progress and growth, helping to create a better world &ndash; for our customers, our people, our investors, our communities and the planet we all share.
 <br/>
 <br/>
 Administrative Assistants provide broad gauge support, principally secretarial / administrative tasks. Role holders will exercise confidentiality, tact and diplomacy and will have sufficient expertise in their area to appropriately support their department. Treating all constituents like clients, with a service-oriented attitude, is a must. For this role you will be the point person for the Head of Energy, Materials and Power Coverage and the Houston office.
 <br/>
 <br/>
 <strong>
  As Our Administrative Assistant You Will
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Organize schedules, maintaining diaries, arranging travel and accommodation
  </li>
  <li>
   Prepare and submit complex team expense reports in an accurate and timely manner with a thorough knowledge of the expense management system
  </li>
  <li>
   Maintain the utmost level of confidentiality in all aspects of work and interaction with their team and others as needed
  </li>
  <li>
   Co-ordinate activities, events, resources, meetings, services and managing internal and external stakeholders
  </li>
  <li>
   Support administration, composing presentations, drafting reports and assisting with key documents which requires working knowledge of Word, PowerPoint and Excel
  </li>
  <li>
   Manage external relationships and service providers, including regulatory stakeholders and other senior parties requiring highly sensitive handling and communication
  </li>
  <li>
   Gatekeeper or primary point of contact roles for an area
  </li>
  <li>
   Adhere to HSBC policies and procedures in the remit area
  </li>
  <li>
   May require work outside of traditional &ldquo;day shift&rdquo; hours, which will be covered by overtime compensation policies
   <br/>
   <br/>
  </li>
 </ul>
 You&acute;ll likely have the following qualifications to succeed in this role:
 <br/>
 <br/>
 <ul>
  <li>
   Proficiency in Microsoft Office (Word, Excel, Powerpoint) applications with excellent typing skills
  </li>
  <li>
   Exceptional communication skills, problem solving, organizational and project management skills
  </li>
  <li>
   Abilities to exercise discretion and maintain confidentiality on all confidential matters
  </li>
  <li>
   Ability to deal with all levels of personnel and external parties
  </li>
  <li>
   Self-directed, attention to detail, and excellent follow-through skills
  </li>
  <li>
   Uphold the highest level of integrity and act as a role model for all HSBC values and business principles
  </li>
  <li>
   Communicate information, knowledge and ideas with the team as relevant or appropriate
   <br/>
   <br/>
  </li>
 </ul>
 As an HSBC employee, you will have access to tailored professional development opportunities to ensure you have the right skills for today and tomorrow. We offer a competitive pay and benefits package including a robust Wellness Hub, all in a welcoming and inclusive work environment. You will be empowered to drive HSBC&rsquo;s engagement with the communities we serve through an industry-leading volunteerism policy, a generous matching gift program, and a comprehensive program of immersive Sustainability and Climate Change Initiatives. You&rsquo;ll want to join our Employee Resource Groups as they play a central part in life at HSBC, including the development of our employees and networking inside and outside of HSBC. We value difference. We succeed together. We take responsibility. We get it done. And we want you to help us build the bank of the future!
 <br/>
 <br/>
 The final fixed pay offer will depend on the candidate and a number of variables, including but not limited to, role responsibilities, skill set, depth of experience and education, licensing/certification requirements, internal relativity, and specific work location.
 <br/>
 <br/>
 All qualified applicants will receive consideration for employment without regard to age, ancestry, color, race, national origin, ethnicity, disability or medical condition, genetic information, military or veteran service, religion, creed, sex, gender, pregnancy, childbirth, caregiver status, marital status, citizenship or immigration status, sexual orientation, gender identity or expression or any other trait protected by applicable law.
</div>


Administrative Assistant

Texas Health and Human Services Commission

<div><div><div><div><div><p>Administrative Assistant
</p></div></div></div></div><div><div><div><div><b>Date: </b>Mar 12, 2026
</div></div></div></div><div><div><div><div><b>Location:
</b>HOUSTON, TX
</div></div></div></div><div><div><div><div><div>The Texas Department of Family and Protective Services (DFPS) works to build on strengths of families and communities to keep children and vulnerable adults safe, so they thrive. We do this through investigations, services, and referrals.</div><br>
<div></div>
<div><b>
What You Get Beyond Your Paycheck</b></div>
<div>
When you join the State of Texas, your monthly paycheck is just one part of your real income. Our benefits provide extra value that many private employers simply don&rsquo;t match&mdash;often adding hundreds of dollars each month to what you take home or save.</div><br>
<div></div>
<div>
Here&rsquo;s what you get as a full-time employee:</div>
<ul>
<li><b>100% paid health insurance</b> for you, and 50% paid for eligible family members&mdash;saving you hundreds every month in out-of-pocket medical costs</li>
<li><b>Retirement plans</b> with lifetime monthly payments after five years of state service, plus options to save even more with 401(k) and 457 plans</li>
<li><b>Paid vacation, holidays, and sick leave</b> so you can recharge and take care of life outside work (that&rsquo;s time off you&rsquo;re actually paid for)</li>
<li><b>Optional dental, vision, and life insurance</b>&mdash;at rates much lower than most private plans</li>
<li><b>Flexible spending accounts</b> for added tax savings on health and dependent care</li>
<li><b>Employee discounts</b> on things like gym memberships, electronics, and entertainment</li></ul><br>
<div></div>
<div>
You also might qualify for Public Service Loan Forgiveness, which could help you pay off federal student loans faster.</div>
<div>
You can see all the details here: ERS recruitment brochure</div><br>
<div></div>
<div><b>
Functional Title: </b>Administrative Assistant<br>
<b>Job Title: </b>CPS CVS Unit Admin Asst I<br>
<b>Agency: </b>Dept of Family &amp; Protectve Svc<br>
<b>Department: </b>Region 6A CPS Dir Del - CVS<br>
<b>Posting Number: </b>14827<br>
<b>Closing Date: </b>03/26/2026<br>
<b>Posting Audience: </b>Internal and External<br>
<b>Occupational Category: </b>Office and Administrative Support<br>
<b>Salary Range: </b>$2,694.34<b> </b>- $3,404.91<br>
<b>Pay Frequency: </b>Monthly<br>
<b>Salary Group: </b>TEXAS-A-09<br>
<b>Shift: </b>Day<br>
<b>Additional Shift:</b><br>
<b>Telework: </b>Not Eligible for Telework<br>
<b>Travel: </b>Up to 25%<br>
<b>Regular/Temporary: </b>Regular<br>
<b>Full Time/Part Time: </b>Full time<br>
<b>FLSA Exempt/Non-Exempt:</b> Nonexempt<br>
<b>Facility Location:</b><br>
<b>Job Location City:</b> HOUSTON<br>
<b>Job Location Address:</b> 3 NORTHPOINT DR<br>
<b>Other Locations:</b> Houston<br>
<b>MOS Codes:</b> 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN<br>
YN,YNS</div><div><b><br>
Brief Job Description:</b></div><br>
<div></div>
<p>
The position provides administrative support to unit supervisor and staff. The position interacts routinely with Texas Department of Family and Protective Services staff and the general public.<br>
<br>
To learn more about DFPS, please click here.</p><br>
<div><b>
</b></div><div><b>Essential Job Functions (EJFs):</b></div><br>
<div></div>
<ul>
<li>Performs data entry into IMPACT and other electronic programs and systems.</li>
<li>Answers and screens telephone inquiries; takes and routes messages and records intake information for referral to caseworkers.</li>
<li>Prepares and maintains statistical reports, leave and personnel records, case control systems, case records and related files for the unit. Functions as the unit timekeeper and will process purchase orders as directed.</li>
<li>Types correspondence, forms narratives, travel vouchers, meeting notes, performance evaluations, and other documents to support work of the unit and files related documents.</li>
<li>Provides program and agency information and/or makes referrals to other community resources.</li>
<li>Greets visitors, responds to general questions, and directs callers to proper location.</li>
<li>Performs other duties as assigned and required to maintain unit operations.</li>
<li>Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts.</li>
<li>Attends work regularly in accordance with agency leave policy.</li></ul><br>
<div></div>
<div><b>
Knowledge, Skills and Abilities (KSAs):</b></div><br>
<div></div>
<ul>
<li>Knowledge of computers.</li>
<li>Skill in using Microsoft Works or Windows environment.</li>
<li>Skill in working in an office supporting several staff members.</li>
<li>Ability to effectively handle multiple assignments in a dynamic environment.</li></ul><br>
<div></div>
<div><b>
Registrations, Licensure Requirements or Certifications:</b></div><br>
<div></div>
<div>
None Required</div><br>
<div></div>
<div><b>
</b></div><div><b>Initial Screening Criteria:</b></div><br>
<div></div>
<ul>
<li>Graduation from high school or equivalent</li>
<li>One year full-time administrative support, general office, clerical, secretarial or Texas Department of Family and Protective Services experience.</li>
</ul>
<p>Acceptable Substitutions:</p>
<ul>
<li>Thirty semester hours from an accredited college or university may be substituted on a year for year basis for the required experience.</li></ul><br>
<div></div>
<div><b>
Additional Information:</b></div><br>
<div></div>
<p>
Administrative Assistants may be required to work together with DFPS caseworkers in providing supervision of children without placement (CWOP). Children can vary in age, but primarily the population that will be worked with is children that can range from 10 to 17 years of age. Responsibilities of the position include assisting the DFPS caseworker with monitoring children and ensuring needs are met during their office or community location stay to include safety, food, hygiene, education and entertainment/recreational activities. This could require working outside of the normal work schedule. If so, overtime compensation may be earned.</p>
<p>
Factors such as education and experience may be considered when establishing the starting salary for employees coming from other state agencies within Texas.</p><br>
<p></p>
<p>
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.</p>
<p>
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor&rsquo;s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. You may also contact the DFPS Military Liaison at dfpsmilvets@dfps.texas.gov with additional questions.</p>
<p>
Applicants selected for hire must pass a background check and if applicable a driver&rsquo;s record check.</p>
<p>
State of Texas employees are required to maintain the security and integrity of critical infrastructure as defined in Section 117.001(2), State of Texas Business and Commerce Code. Applicants selected for hire comply with this code by completing related training and abiding by agency cybersecurity and communications system usage policies.</p>
<p>
As a state agency, DFPS is required by Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.</p>
<p>
DFPS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Employees must provide documentation to DFPS to show their identity and authorization to work in the US. Please review the following link for authorized documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .</p>
<p>
In compliance with the Americans with Disabilities Act (ADA), HHS/DFPS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS/DFPS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.</p><br>
</div></div></div></div><p><br>
<b>Nearest Major Market: </b>Houston</p></div>

Headsbase LLC

<p><b>Job Title: Administrative Assistant III</b></p><p><b>Duration: 6 Months</b></p><p><b>Location: Houston, TX 77056</b></p><p><b>Note :</b> Candidates with prior experience using Oracle financial systems will be preferred over others!</p><p><b>Summary:</b></p><ul><li>Responsible for providing administrative support of a sophisticated nature to a dedicated group and/or for one or more leaders. This role will perform a variety of moderately difficult assignments requiring experience, analysis, innovation and judgment! Your work will challenge you, and with our Core Values to guide you, you&rsquo;ll quickly learn and grow with us.</li></ul><p><b>Responsibilities/Expectations:</b></p><ul><li>Provides administrative and clerical support, including work of a confidential nature</li><li>Responds to inquiries from internal and external business partners</li><li>Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, preparing presentations, monitoring data, and reporting</li><li>Maintains cost center data and analysis</li><li>Assists with preparation of budgets and forecasts</li><li>Supervises the work of others on assigned projects</li><li>Mentors' others</li></ul><p><b>Education/Years of Experience:</b></p><ul><li>Required: High school diploma/GED and minimum five (5) years of progressive experience in general office, clerical or administrative support</li><li>Preferred: Some college or associate&rsquo;s degree</li><li>Administrative Assistance experience</li><li>Experience working with executives</li></ul><p><b>Other Requirements:</b></p><ul><li>Strong verbal and written communication skills</li><li>Proficiency in Microsoft Office Applications and PC skills</li><li>Demonstrates excellent organizational/interpersonal skills and safety as the upmost priority</li><li>Preferred: Experience using Oracle financial systems</li><li>Preferred: Basic knowledge of SharePoint</li></ul><p><b>In addition to the standard qualifications, we're looking for candidates who have a strong executive presence and professionalism. Responsibilities will include ordering catering, scheduling conference rooms, managing travel arrangements, and handling expenses. While the directors aren't very needy on a day-to-day basis, the role could potentially involve supporting up to five directors.</b></p><p>Pay: $28.00 per hour</p><p>Expected hours: 40 per week</p><p>Work Location: In person</p>

Administrative Assistant - III

Kennedys

<div>
 We are seeking a detail-oriented and proactive Administrative Assistant to support our Houston and Austin offices with electronic document processing and general administrative functions. This role is primarily focused on document management and e-filing, while also providing administrative and operational support to Legal Assistants, Paralegals, and office operations to ensure continuity of workflow during high-volume periods.
 <br/>
 <br/>
 This position is full-time, in our Houston office Monday-Friday, 9:00 AM &ndash; 5:00 PM.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Process incoming electronic documents and mail by downloading, renaming, and saving them to the correct iManage matter and subfolder
  </li>
  <li>
   Review legal and administrative materials to determine appropriate filing locations
  </li>
  <li>
   Provide calendaring and scheduling support
  </li>
  <li>
   Distribute incoming electronic mail and documents to assigned attorneys
  </li>
  <li>
   Ensure documents are filed promptly and are accessible where and when they are needed
  </li>
  <li>
   Maintain electronic files, ensuring they are consistently updated and well organized
  </li>
  <li>
   Provide as-needed coverage for Legal Assistants in both Houston and Austin to support workflow continuity
  </li>
  <li>
   Assist with case-related administrative tasks during high-volume periods
  </li>
  <li>
   Draft, review and notarize documents as needed
  </li>
  <li>
   Support office operations by assisting with sorting, logging, and distributing physical mail
  </li>
  <li>
   Provide limited facilities support as needed to maintain smooth day-to-day operations
  </li>
  <li>
   Manage inventory of IT equipment and office supplies
  </li>
  <li>
   Serve as reception support when required, including greeting visitors and handling incoming calls
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school degree or equivalent
  </li>
  <li>
   Minimum of 2 years related law office experience and familiarity with legal terminology
  </li>
  <li>
   Strong proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook (iManage experience is a plus)
  </li>
  <li>
   Notary license preferred but not required
  </li>
  <li>
   Strong organizational skills and meticulous attention to detail
  </li>
  <li>
   Ability to manage time effectively and deliver high-quality work
  </li>
  <li>
   Proven discretion with confidential information
  </li>
  <li>
   Self-starter with the ability to work both independently and collaboratively
  </li>
  <li>
   Resourceful, proactive, and capable of anticipating needs and solving problems
  </li>
  <li>
   Strong communication skills, both written and verbal
  </li>
  <li>
   Openness to feedback and a willingness to continue learning and growing in the role
  </li>
  <li>
   Ability to retrieve and distribute files, mail, written documents, or office supplies weighing up to 50 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high
  </li>
  <li>
   Work may occasionally require more than 40 hours per week to perform the essential duties of the position
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 FLSA Status: Non-Exempt
 <br/>
 <br/>
 Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
</div>


Rice Engineering

<div><p><b><i>Special Instructions to Applicants:
</i></b></p><p><i>All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
</i></p><h2 class="jobSectionHeader"><b>About Rice:
</b></h2><p>Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.<br>
</p><p></p><p>Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community and Excellence.<br>
<br>
</p><p><b>Position Summary:
</b><br>
The Administrative Assistant II role provides advanced administrative and operational support to the Office of Admission at Rice University. This position plays a critical role in ensuring the smooth and efficient functioning of daily operations within a fast-paced and service-oriented environment. Reporting to the Deputy Director of Administration and working in concert with an administrative team, the Administrative Assistant II performs complex administrative tasks, manages office calendars and schedules, and assists with the planning and execution of key admission-related processes and events.
</p><p><b>Ideal Candidate Statement:
</b><br>
The ideal candidate for the Administrative Assistant II position will demonstrate strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities with minimal supervision. This role requires excellent communication skills and a customer-service mindset, as it serves as a key point of contact for internal and external stakeholders, including prospective students, families, and university partners. The Administrative Assistant II is expected to exercise independent judgment, handle sensitive information with confidentiality, and contribute to a welcoming and inclusive atmosphere aligned with the university's mission.
</p><p><b>Workplace Requirements:
</b><br>
This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration - typically a rotating schedule of three days in office with two remote. Exceptions to this schedule may include special events, in-person meetings/retreats, or busy times of the year. Per Rice policy 440 , work arrangements may be subject to change.
</p><p><b>Hiring Range: </b>$19.90&ndash;$20.30 hourly, non-exempt.
<br>
<i>*Non-Exempt (hourly) positions under </i><i>FLSA </i><i>are eligible for overtime.
</i></p><p><b>Minimum Requirements:
</b></p><ul><li><p>High school diploma or equivalent
</p></li><li><p>2+ years&rsquo; experience providing administrative support, preferably in a university setting
</p><ul><li><p>In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
</p></li></ul></li></ul><p><b>Skills:
</b></p><ul><li><p>Proficient administrative skills including calendar management, meeting coordination, and office organization
</p></li><li><p>Strong written and verbal communication skills with the ability to interact professionally with a wide range of stakeholders
</p></li><li><p>Strong interpersonal skills and a commitment to providing excellent customer service
</p></li><li><p>Proficiency in Microsoft Office and Google Suite (Word, Excel, Outlook, PowerPoint) and comfort with learning new software systems
</p></li><li><p>Experience with data entry and database management (e.g., CRM systems like Slate or similar platforms)
</p></li><li><p>Exceptional attention to detail and a high level of accuracy in all work
</p></li><li><p>Ability to prioritize and manage multiple tasks and deadlines
</p></li><li><p>Demonstrated discretion and sound judgment when handling confidential or sensitive information
</p></li><li><p>Problem-solving skills and the ability to work independently with minimal supervision
</p></li><li><p>Flexibility and adaptability to support changing office needs and event-based workloads
</p></li><li><p>Team-oriented mindset with the ability to collaborate effectively with colleagues across the division<br>
<br>
</p></li></ul><p><b>Preferences:
</b></p><ul><li><p>3+ years of administrative support experience, preferably in a higher education or admission-related setting
</p></li><li><p>Familiarity with student information systems or CRM platforms such as Slate, Banner, or Salesforce
</p></li><li><p>Experience supporting events or programs, including scheduling, logistics, and vendor coordination<br>
<br>
</p></li></ul><p><b>Essential Functions:
</b></p><ul><li><p>Responsible for one or more administrative and business functions, including processing and managing student hire payroll, event management, onboarding coordination, FERPA file requests, and/or expense reporting
</p></li><li><p>Serves as a key point of contact for prospective students, families, school counselors, and campus partners by providing timely, accurate, and courteous responses via phone, email, and in-person interactions
</p></li><li><p>Greets and assists campus visitors to the Office of Admission and Welcome Center, ensuring a welcoming and professional first impression for campus visit registrants and walk-in visitors
</p></li><li><p>Provides high-level administrative support to Office of Admission staff, including managing calendars, scheduling meetings, and preparing communications
</p></li><li><p>Supports the planning, coordination, and execution of on-campus and virtual admission events, assisting with registration, guest services, and event logistics&mdash;from daily campus visits to large event days
</p></li><li><p>Maintains accurate and confidential records, enters and updates applicant data in internal systems, and assists with the generation of reports and queries
</p></li><li><p>Responds to general inquiries about the admission process, policies, and deadlines, and escalates complex issues to the appropriate staff member when necessary
</p></li><li><p>Manages the daily operations of the front office, including organizing supplies, maintaining office appearance, and coordinating mail, deliveries, and print materials
</p></li><li><p>Assists with onboarding and coordination of student workers and may provide guidance to junior administrative staff as needed
</p></li><li><p>Assists with the coordination and logistics of admission-related events, meetings, travel, and special projects<br>
<br>
</p></li></ul><p><b>Additional Functions:
</b></p><ul><li><p>Knowledge of university policies, procedures, and organizational structures
</p></li><li><p>Ability to draft and edit professional correspondence and documents with minimal oversight
</p></li><li><p>Participates in ongoing efforts to improve office workflows, enhance customer service, and support a positive and inclusive work environment
</p></li><li><p>Understanding of admissions or enrollment operations and the academic calendar cycle
</p></li></ul><p><b><i>Rice University HR | Benefits: </i></b><i>https://knowledgecafe.rice.edu/benefits
</i></p><p><b><i>Rice Mission and Values: </i></b><i>Mission and Values | Rice University
</i></p><p><i>Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.
</i><br>
<br>
<i>If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</i></p></div>

Administrative Assistant II

Rice University

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