administrative support

Fervo Energy

<div>Description:

The Administrative Assistant provides day-to-day administrative support to the CEO of Fervo Energy. This position sits within the Office of the CEO and reports to the Executive Assistant to the CEO. The role is responsible for routine administrative functions &mdash; including calendar management, travel coordination, and expense processing &mdash; enabling the Executive Assistant to focus on higher-level strategic priorities. The position requires a high degree of professionalism, discretion, and organizational competence.
Requirements:

Responsibilities<ul><li>
Manage the CEO's calendar, including scheduling meetings, resolving conflicts, and coordinating with internal and external stakeholders</li><li>
Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries</li><li>
Process and reconcile the CEO's expense reports in a timely and accurate manner</li><li>
Serve as a first point of contact for routine administrative inquiries directed to the CEO's office</li><li>
Draft and proofread correspondence and communications as directed</li><li>
Coordinate meeting logistics, including room reservations, catering, and audio-visual setup</li><li>
Handle additional administrative tasks as assigned by the Executive Assistant to the CEO</li><li>
Maintain strict confidentiality of all sensitive business and personnel information</li></ul>
Required Qualifications<ul><li>
3&ndash;5 years of experience in an administrative support role, preferably supporting senior executives</li><li>
Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)</li><li>
Experience managing complex calendars and coordinating multi-leg travel arrangements</li><li>
Experience processing expense reports</li><li>
Strong written and verbal communication skills</li><li>
Demonstrated ability to handle confidential information with discretion</li><li>
Highly organized with the ability to manage competing priorities in a fast-paced environment</li></ul>
Preferred Qualifications<ul><li>
Prior experience in a startup, energy, or technology company</li><li>
Experience working within an EA/AA team structure</li><li>
Familiarity with the Houston business community</li></ul>
Location
This is a full-time, on-site position based at Fervo Energy&rsquo;s headquarters in downtown Houston, operating primarily during standard business hours with occasional flexibility to support executive scheduling needs across multiple time zones, and performed in a standard office environment with primarily sedentary work.</div>

Administrative Assistant

MD Anderson Cancer Center

<div>The University of Texas MD Anderson Cancer Center seeks an Administrative Assistant to support the Surgical Oncology department, a fast-paced, broad-spectrum environment offering exposure to diverse clinical, academic, and research activities. The Administrative Assistant plays a key role in supporting faculty and ensuring efficient administrative operations that contribute to patient care, education, and research excellence. The Administrative Assistant will work closely with faculty, clinical teams, and administrative partners in a collaborative and established department known for strong tenure and teamwork. 
 
UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. The Administrative Assistant position at UT MD Anderson provides an opportunity to contribute to meaningful work while developing professional skills in a dynamic and mission-driven environment. 
 
The ideal candidate for this role is highly intuitive, able to quickly retain information or effectively document processes, and capable of working independently while contributing to a cohesive team. Preferred qualifications include experience providing administrative support to medical professionals in a teaching environment, advanced proficiency in Microsoft Office products, familiarity with medical publications and research tools such as NIH resources, MyCV, and SciENcv, and some exposure to grant processes. 
 
The typical work schedule: 
 
On Campus Days - 9:00 am - 3:00 pm 
Remote Days - 8:00 am - 5:00 pm 
 
Salary range: Minimum $45,500.00- Midpoint $57,000.00- Maximum $68,500.00 
 
Why Us? 
Surgical Oncology at UT MD Anderson offers a unique environment where employees gain exposure to a wide range of clinical, research, and academic activities. This role provides the opportunity to build a strong skillset portfolio while working alongside experienced professionals in a department with longstanding staff and a collaborative culture. With a hybrid schedule and meaningful work supporting cancer research and patient care, this is an opportunity to grow professionally while maintaining work-life balance. 
<ul><li>Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&amp;D, and disability insurance.</li><li>Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.</li><li>Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.</li><li>Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.</li></ul> 
Key Responsibilities 
Administrative &amp; Operational Support: 
<ul><li>Provide comprehensive administrative support to three faculty members</li><li>Answer, screen, and triage telephone calls and relay accurate messages</li><li>Receive, sort, and distribute departmental mail, faxes, and packages</li><li>Order and restock office and lab supplies on a scheduled basis</li><li>Coordinate service calls with vendors in the absence of the Office Manager</li></ul>
Calendar &amp; Coordination: 
<ul><li>Manage complex calendars including daily, monthly, and annual scheduling</li><li>Communicate leave schedules with administration, clinics, providers, and faculty</li><li>Ensure alignment of commitments across multiple stakeholders</li></ul>
Travel &amp; Expense Management: 
<ul><li>Coordinate extensive travel arrangements including registrations, lodging, and airfare</li><li>Submit and monitor reimbursement requests using institutional systems</li><li>Maintain travel documentation and compliance with organizational guidelines</li></ul>
Research &amp; Academic Support: 
<ul><li>Maintain faculty CVs using MyCV, including publications, presentations, and honors</li><li>Assist with manuscript preparation, editing, and literature searches</li><li>Retrieve research data from Medline and PubMed databases</li><li>Support grant submissions by coordinating documents, biosketches, and budget input</li><li>Ensure accuracy and completeness of grant proposals prior to submission</li></ul>
Financial &amp; Records Management: 
<ul><li>Perform account reconciliation in accordance with institutional policies</li><li>Track and maintain financial records, spreadsheets, and funding sources including grants and donor funds</li><li>Facilitate transfer of medical records for scanning and permanent documentation</li><li>Manage weekly lab coat collection and distribution logistics</li></ul> 

EDUCATION 
<ul><li>
Required: High School Diploma or Equivalent</li><li>
Preferred: Bachelor's Degree</li></ul> 

WORK EXPERIENCE 
<ul><li>
Required: 5 years Administrative/secretarial experience. or
 
 
3 years Required experience with Associate's degree. or
 
 
1 year Required experience with Bachelor's degree.</li></ul> 

OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
 
 
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. 
 
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. 
 
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html 
 
Additional Information
 
<ul><li>Requisition ID: 181465
</li><li>Employment Status: Full-Time
</li><li>Employee Status: Regular
</li><li>Work Week: Days
</li><li>Minimum Salary: US Dollar (USD) 45,500
</li><li>Midpoint Salary: US Dollar (USD) 57,000
</li><li>Maximum Salary : US Dollar (USD) 68,500
</li><li>FLSA: non-exempt and eligible for overtime pay
</li><li>Fund Type: Hard
</li><li>Work Location: Hybrid Onsite/Remote
</li><li>Pivotal Position: No
</li><li>Referral Bonus Available?: No
</li><li>Relocation Assistance Available?: No
</li></ul> 
#LI-Hybrid</div>

Senior Administrative Assistant - Surgical Oncology

<div>UT MD Anderson's Genitourinary Cancer Center is among the nation's leading programs for treating cancers of the urinary tract and male reproductive system. Our team-based approach brings together medical oncologists, surgeons, and radiation oncologists to deliver personalized care. We offer advanced treatments such as nerve-sparing prostate surgery, robotic bladder surgery, innovative immunotherapies, and specialized care for genetic conditions like von Hippel-Lindau disease. 
 
Sr. Administrative Assistant opportunity in the Genitourinary Cancer Center. The ideal candidate must have a high school diploma or equivalent and at least five years of administrative/secretarial experience. 
 
Prefer candidates with Microsoft Office (Teams, Word, PowerPoint, and Excel), Kronos, and prior experience as an Administrative Assistant. Concur and PeopleSoft experience is a plus. Must be able to work well independently or with a team, task-oriented, and organized.
 
 
What's in it for you: 
 
Be at the center of a mission-driven team - Support a leading Genitourinary Cancer Center and play a critical role in keeping operations running smoothly while contributing to meaningful patient care. 
 
Own and grow your administrative expertise - Gain hands-on experience with payroll, onboarding, compliance, and leadership support while using tools like Microsoft Office, Kronos, Concur, and PeopleSoft. 
 
Stability with impact and variety - Enjoy a consistent Monday-Friday schedule while managing various responsibilities, from coordinating meetings and events to supporting leaders and improving department processes. 
 
Shift: Monday-Friday, 8:00 AM - 5:00 PM (fully onsite for the first 6 months, before transitioning to a hybrid schedule) 
 
KEY FUNCTIONS 
 
HR File maintenance - employee files (paper and electronic)
 
Facilitate on-boarding of new hires/transfers: request badge access, iPhone, keys, door signage, etc. as applicable; create personnel file folder, add PD to PD Warehouse, update Outlook mail groups to add/delete; update in-service lists and credentialing. 
 
Document Retention/Log Management; Verify appropriate credentials and maintain both tracking logs and e-mail monthly reminders. 
Comply with Joint Commission standards for personnel files. Conduct biennial file audits to include Education Center training/transcripts. Prepare and relocate documents to off-site storage per institutional record retention schedule, as needed. 
 
Payroll - Primary Timekeeper 
Track attendance points and provide biweekly reports to the unit leadership. 
Concur Travel and Expense Support - all titles 
Department Emergency planning assistance - update staff telephone list, maintain call-down tree. Mail pick-up and distribution. 
 
Provide administrative support to the Leadership Team and Staff 
Weekly staff meeting coordination. Schedule meetings and manage calendars as needed for the Leadership team. Order and confirm catering, if applicable. Send reminders, create agendas, prepare deliverables, take, transcribe, and distribute minutes (as needed and within one week of meeting). Manage audio/visual support, as needed. 
 
Professional Recognition Day Coordination
 
Create flyers and other signage and e-mail communication and distribute 
Manage Supply Par for GU Center 
 
Procurement Card Holder 
Staff Interviews coordination; Create interview packets and provide them to interviewers at least two days prior to the interview date 
In collaboration with the AD and respective NM, coordinate Meet and Greet meetings at the 30, 60, and 90-day mark for new hires. 
 
EDUCATION 
Required: High school diploma or equivalent. Five years of administrative/secretarial experience. With preferred associate's degree, three years of required experience and with preferred bachelor's degree, one year of required experience. 
Preferred: Associate or bachelor's degree 
 
EXPERIENCE 
Required: Five years of administrative/secretarial experience.
 
Preferred: Five years of administrative assistant experience in an oncology clinical/hospital setting. Kronos, Concur, PeopleSoft, and Microsoft Office (Teams, Word, PowerPoint, and Excel) are a plus. 
 
OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
 
 
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. 
 
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. 
 
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html 
 
Additional Information
 
<ul><li>Requisition ID: 181476
</li><li>Employment Status: Full-Time
</li><li>Employee Status: Regular
</li><li>Work Week: Days
</li><li>Minimum Salary: US Dollar (USD) 45,500
</li><li>Midpoint Salary: US Dollar (USD) 57,000
</li><li>Maximum Salary : US Dollar (USD) 68,500
</li><li>FLSA: non-exempt and eligible for overtime pay
</li><li>Fund Type: Hard
</li><li>Work Location: Hybrid Onsite/Remote
</li><li>Pivotal Position: No
</li><li>Referral Bonus Available?: No
</li><li>Relocation Assistance Available?: No
</li></ul> 
#LI-Hybrid</div>

Sr Administrative Assistant - Genitourinary Cancer Center

Sterling Crane

<div>Sterling Crane LLC
As a part of the global industrial organization Marmon Holdings&mdash;which is backed by Berkshire Hathaway&mdash;you&rsquo;ll be doing things that matter, leading at every level, and winning a better way. We&rsquo;re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone&rsquo;s empowered to be their best.
Job Description Summary 
Sterling Crane LLC 
Founded in 1954, Sterling Crane has been one of North America&rsquo;s premier leaders in the heavy lift industry offering operated and bare rentals, sales, parts, and unparalleled service to all our customers. We boast one of the largest inventories of modern lifting equipment in North America, in excess of 1000 units.
 
 
We're winning a better way. 
 
At Sterling Crane USA, you truly get the best of both worlds -the dynamic opportunities that come with being part of a growing, U.S. -based company, combined with the strength, stability, and long-term vision of being part of Marmon and Berkshire Hathaway.
The Office Specialist provides comprehensive administrative and operational support to ensure the efficient day-to-day functioning of the branch. This role serves as a central resource for reception services, office coordination, company asset administration, employee onboarding support, and cross-functional communication. The Office Specialist supports branch leadership and employees by managing key administrative processes, maintaining accurate records, coordinating resources, and delivering exceptional customer service to internal and external stakeholders.
Essential Duties and Responsibilities
Office Administration &amp; General Support<ul><li>
Provide administrative support to the Branch Manager and branch leadership team.</li><li>
Serve as the primary point of contact for general office inquiries and requests.</li><li>
Maintain organized branch records, files, and documentation in accordance with company standards.</li><li>
Coordinate meeting logistics, scheduling, and other administrative activities as needed.</li><li>
Assist with special projects and additional duties to support branch operations.</li><li>
Serve as the first point of contact for visitors, customers, vendors, and employees entering the branch.</li><li>
Professionally greet guests, determine the purpose of their visit, and direct them to the appropriate individual or department.</li><li>
Answer and manage incoming telephone calls, ensuring inquiries are handled promptly and routed appropriately.</li><li>
Maintain visitor logs and ensure adherence to company security and visitor procedures.</li><li>
Coordinate conference room scheduling and assist with preparing meeting spaces as needed.</li><li>
Receive and distribute incoming mail, packages, and deliveries.</li><li>
Support a professional and welcoming front office environment by maintaining the reception area and common spaces.</li><li>
Provide backup reception coverage during employee absences, breaks, or periods of increased activity.</li></ul>
Fuel Card Management<ul><li>
Coordinate the issuance, replacement, and collection of company fuel cards.</li><li>
Maintain accurate records of assigned fuel cards and employee acknowledgments.</li><li>
Monitor fuel card inventory and communicate discrepancies or concerns to management.</li><li>
Partner with Accounting and Operations to support fuel card audits and reporting requirements.</li></ul>
Cell Phone and Tablet Administration<ul><li>
Manage company-issued cell phones, tablets, and related accessories.</li><li>
Coordinate device setup, upgrades, replacements, repairs, and returns.</li><li>
Maintain accurate records of device assignments, serial numbers, and user agreements.</li><li>
Serve as a liaison with vendors and internal IT resources regarding mobile device needs.</li></ul>
Company Property Management (IT Assets)<ul><li>
Administer branch tracking and accountability of company-owned technology assets, including laptops, tablets, cell phones, and related equipment.</li><li>
Ensure proper documentation of asset issuance and return during onboarding and offboarding activities.</li><li>
Conduct periodic audits of assigned equipment and maintain current inventory records.</li><li>
Coordinate with Information Technology to support equipment deployments and recoveries.</li></ul>
Multi-Branch Phone Support<ul><li>
Provide phone coverage and administrative support for the Lake Charles, Beaumont, and Houston branch locations as assigned.</li><li>
Professionally manage incoming calls, direct inquiries, and relay messages to appropriate personnel.</li><li>
Support effective communication between branch locations and corporate departments.</li></ul>
Purchase Order Requisitions<ul><li>
Prepare and submit purchase order requisitions in accordance with company procedures and approval requirements.</li><li>
Monitor requisition status and follow up on approvals when necessary.</li><li>
Maintain supporting documentation and records related to purchases and expenditures.</li></ul>
Onboarding Support<ul><li>
Coordinate administrative aspects of the new hire onboarding process.</li><li>
Prepare onboarding materials, equipment requests, and required documentation.</li><li>
Collaborate with Human Resources, hiring managers, and IT to ensure a seamless onboarding experience.</li><li>
Track completion of onboarding tasks and escalate outstanding items as needed.</li></ul>
Shipping and Receiving<ul><li>
Coordinate incoming and outgoing shipments for the branch.</li><li>
Receive, inspect, and distribute deliveries to appropriate recipients.</li><li>
Prepare shipping documentation and arrange courier or freight services as required.</li><li>
Maintain records of shipped and received items and address discrepancies when identified.</li></ul>
Maintenance Administration Support<ul><li>
Receive and coordinate branch maintenance requests.</li><li>
Track maintenance requests through completion and maintain related records.</li><li>
Support branch leadership in ensuring a safe, organized, and functional work environment.</li></ul>
Office Supply Management<ul><li>
Monitor office supply inventory levels and maintain adequate stock.</li><li>
Research, order, and distribute office supplies while adhering to budget guidelines.</li><li>
Identify opportunities for cost savings and efficient resource utilization.</li></ul>
Qualifications
Education and Experience<ul><li>
High school diploma or equivalent required; associate degree in Business Administration or a related field preferred.</li><li>
Minimum of 2&ndash;4 years of administrative, office support, or branch operations experience required.</li><li>
Experience supporting multiple departments or locations preferred.</li><li>
Experience with asset tracking, onboarding coordination, or purchasing processes is beneficial.</li></ul>
Knowledge, Skills, and Abilities<ul><li>
Strong organizational skills with the ability to manage multiple priorities and deadlines.</li><li>
Excellent verbal and written communication skills.</li><li>
Demonstrated attention to detail and commitment to accuracy.</li><li>
Ability to maintain confidentiality and handle sensitive information appropriately.</li><li>
Strong customer service orientation and interpersonal skills.</li><li>
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.</li><li>
Ability to work independently while collaborating effectively with cross-functional teams.</li><li>
Problem-solving skills with the ability to anticipate needs and proactively address issues.</li></ul>
Physical Requirements<ul><li>
Ability to sit, stand, walk, and use office equipment for extended periods.</li><li>
Occasional lifting and carrying of office supplies, packages, and equipment up to 25 pounds.</li><li>
Ability to move throughout the branch and storage areas as necessary to support operational needs.</li></ul>
Working Conditions<ul><li>
Primarily an office environment with occasional yard visits to support branch activities.</li><li>
Regular interaction with employees, vendors, customers, and multiple branch locations.</li><li>
Standard business hours with flexibility to support business needs when necessary.</li></ul><div></div>
Success in This Role
A successful Office Specialist demonstrates exceptional organization, responsiveness, and attention to detail while serving as a dependable resource for employees and leadership. This individual proactively supports branch operations, maintains accurate records, ensures accountability of company assets, and contributes to a positive and efficient work environment.
Benefits Package<div><div><div><div><div><div><div><div><div><ul><li>
Medical, Dental and Vision</li><li>
401K with Company match</li><li>
Company-paid employee and dependent life insurance</li><li>
Annual reimbursement for safety shoe and prescription safety eyewear</li><li>
Holiday Pay</li><li>
Vacation Pay</li><li>
Marmon Employee Discount Program</li></ul></div></div></div></div></div></div></div></div></div>
Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.
We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to careers@marmon.com, and please be sure to include the title and the location of the position for which you are applying.</div>

Office Specialist (Houston / Baytown, TX)

Remote Control Solutions

Job Overview Remote Control Solutions (RCS) specialises in innovative access control products, offering reliable and flexible solutions to suppliers and installers worldwide for over 20 years. We are currently seeking a highly organised and personable Front Office Coordinator to join our team at our Houston, Texas, United States location. This is a full-time position, and the successful candidate will be the first point of contact for our company, playing a crucial role in shaping the visitor experience and ensuring the smooth operation of our office. The ideal candidate will possess excellent communication skills, a professional attitude, and a proactive approach to administrative tasks. This position offers a competitive hourly rate of $32 - $35 USD. Responsibilities * Serve as the first point of contact for the company, greeting clients and visitors in a professional and welcoming manner. * Answer, screen, and forward incoming phone calls while providing basic information when needed. * Manage all incoming and outgoing correspondence, including emails, letters, and packages. * Schedule and coordinate meetings, appointments, and travel arrangements for staff. * Maintain office security by following safety procedures and controlling access via the reception desk. * Order front office supplies and keep an accurate inventory of stock. * Provide general administrative and clerical support to various departments as required. * Ensure the reception area and conference rooms are tidy and presentable, with all necessary stationery and materials. Qualifications * Proven experience as a Front Office Coordinator, Receptionist, or in a similar administrative role. * Proficiency in the Microsoft Office Suite (Word, Excel, Outlook). * Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively. * Excellent verbal and written communication skills. * A professional demeanour and a customer-service-oriented approach. * Ability to be resourceful and proactive when dealing with issues that may arise. * A high school diploma is required; an associate's or bachelor's degree in a relevant field is preferred. * Previous experience within the technology or manufacturing industry is advantageous but not essential.

Front Office Coordinator

Baylor College of Medicine

<div><div><div><div><h2 class="jobSectionHeader">Summary</h2></div><div>
The Department of Pediatrics is looking to hire a Coordinator, Business Operations for the TCH West tower 19th floor. This professional would assist with tasks such as providing high-level program support with the Fellows College and Leadership College and Division Chief Boot Camp. This position will also be directing visitors, phone calls, and management of basic things such as mail pick up, facilities coordination, etc. Currently, this floor has 4 different divisions/areas and requires direction from this position. 
Position is located onsite in the Texas Medical Center.</div></div><div><div><h2 class="jobSectionHeader">
Job Duties</h2></div><div><ul><li>
Manages logistics, communications and calendar management, faculty support of the Director(s), and participates in the development of the Pediatrics Leadership College and Division Chief Boot Camp.</li><li>
Provides administrative support for the Pediatrics Fellows College: lecture management (includes calendar management), recruitment, travel arrangements, orientation, program's annual retreat, management of fellowship education awards and liaison program, SITE exams room and proctor management, participates in monthly meetings, responsible for meeting minutes and distribution to committee, works closely with faculty program director.
</li><li>Provides clerical and data entry assistance, ie, monthly AAP faculty memberships reviews and notifying AAP contacts with new or terminated membership, annual AAP membership audits, reconcile membership for annual payment.</li><li>
Greets department visitors.</li><li>
Provides telephone coverage, which includes answering telephones, routing calls appropriately, and taking messages when necessary.</li><li>
Sorts and distribute incoming and outgoing mail. Generate shipping labels as needed.</li><li>
Generates and maintain filing systems.</li><li>
Orders supplies for the department.</li><li>
Facilitates service calls for shared equipment.</li><li>
Manages travel (arrangements and reimbursements; travel expense reports)</li><li>
Performs other job-related duties as assigned.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Minimum Qualifications</h2></div><div><ul><li>
High School diploma or GED.</li><li>
Two years of relevant experience.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Preferred Qualifications</h2></div><div><ul><li>
Healthcare and/or Administrative experience.</li><li>
Basic skills in Microsoft (word, outlook, excel).</li></ul></div></div></div> 
Work Authorization Requirement:
This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. 
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.</div>

Coordinator, Business Operations

Invesco

<div><h1 class="jobSectionHeader">About Invesco</h1>
As one of the world&rsquo;s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco.<div><div><h1 class="jobSectionHeader">
What&rsquo;s in it for you?</h1></div><div>
Our people are at the very core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including:</div><div><ul><li>
Flexible paid time off</li><li>
Hybrid work schedule</li><li>
401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution</li><li>
Health &amp; wellbeing benefits</li><li>
Parental Leave benefits</li><li>
Employee stock purchase plan</li></ul></div></div><div><div><h1 class="jobSectionHeader">
Job Description</h1></div></div>
About the Department / Team 
The Global Compliance team plays a critical role in safeguarding the integrity of Invesco&rsquo;s operations worldwide. With a large presence in Houston, the department is responsible for ensuring adherence to regulatory requirements, internal policies, and industry best practices. 
Joining this team means becoming part of a highly professional, fast-paced environment where attention to detail, adaptability, and discretion are valued. The department thrives on collaboration, innovation, and a shared commitment to maintaining the highest standards of compliance across the organization. 
About the Role: 
The Senior Administrative Coordinator provides comprehensive senior-level administrative, operational and coordination support to the Global Head of Core Compliance, and Compliance Leaders (Houston based). The role acts as a central point of organization, continuity and follow-through across the global Compliance team, supporting leadership effectiveness, team connectivity, governance routines, onboarding, vendor processes and key business initiatives. 
Responsibilities of the Role: 
<ul><li>
Provide direct senior-level administrative and operational support to the Global Head of Core Compliance, Compliance Leaders and other designated stakeholders.</li><li>
Maintain complex calendars and schedules across time zones, including meetings, appointments, travel, conference calls and leadership routines.</li><li>
Coordinate internal and external meetings, visits, interviews, departmental sessions and governance forums, including room bookings, participant scheduling, audio/visual support, catering and logistics.</li><li>
Support leadership meetings and governance routines by preparing agendas, coordinating presentation materials, compiling supporting documentation, capturing action items and tracking follow-up to completion.</li><li>
Maintain action trackers for projects, compliance deliverables, annual planning activities and team initiatives, proactively following up with stakeholders on outstanding items, deadlines and dependencies.</li><li>
Provide visibility into key priorities and flag risks, delays or coordination issues to Compliance leadership in a timely and constructive manner.</li><li>
Coordinate domestic and international travel and manage expense reimbursement reports for selected Compliance leaders.</li><li>
Manage correspondence, team communications, announcements, reminders and updates to support clear and timely information flow across distributed teams.</li><li>
Maintain electronic and paper files, documentation hubs, shared resources and Teams-based channels to improve accessibility, organization and knowledge sharing.</li><li>
Design, maintain and support onboarding processes for new team members, including checklists, access coordination, introductions, resources and integration tools tailored to team needs.</li><li>
Support vendor and financial administration, including new vendor set-up, Statements of Work, contract documentation, purchase orders, invoice tracking and timely processing in line with internal requirements.</li><li>
Assist with annual planning cycles, SOW renewals, year-end leadership meetings, large-scale deliverables and other recurring business processes.</li><li>
Organize team engagement, recognition and culture-building activities, including milestone celebrations, team events and related communications.</li><li>
Conduct general research, compile information and prepare presentations, reports and other materials for senior leaders, internal clients and business partners.</li><li>
Provide flexible project coordination support across special initiatives, applying analytical thinking, creativity and resourcefulness to improve processes and enable execution.</li><li>
Proactively identify and implement opportunities to streamline workflows, improve templates, strengthen team infrastructure and support more efficient ways of working.</li></ul> 
Requirements for the Role 
<ul><li>
7+ years of senior administrative, executive support, operations coordination or professional office experience.</li><li>
A Bachelor&rsquo;s degree and/or equivalent relevant work experience.</li><li>
Expert proficiency in Microsoft Word, PowerPoint, Outlook, Excel, SharePoint and Teams, with the ability to quickly learn and adopt new tools, including Microsoft Copilot and other AI-enabled productivity tools.</li><li>
Strong capability in meeting coordination, agenda development, materials preparation, action tracking and stakeholder follow-up.</li><li>
Experience supporting leaders across multiple offices, regions and time zones; familiarity with global team dynamics is preferred.</li><li>
Familiarity with the investment management industry and Compliance concepts, practices and procedures is preferred but not required.</li><li>
Demonstrated ability to build and maintain structured processes, documentation, trackers and shared resources that improve organization, transparency and collaboration.</li><li>
Comfort with onboarding coordination, team engagement activities, vendor administration, invoice tracking and recurring business planning processes.</li><li>
Outstanding organizational skills, attention to detail and ability to manage multiple priorities, deadlines and urgent requests in a fast-paced environment.</li><li>
Ability to anticipate leaders&rsquo; needs, work independently, exercise sound judgment and follow through with limited direction.</li><li>
Strong written and verbal communication skills, with a customer service-oriented and collaborative approach.</li><li>
Proactive problem-solving mindset, flexibility and willingness to identify opportunities for process improvement and more sustainable ways of working.</li><li>
Highest level of integrity and ability to handle confidential and sensitive information in a highly professional manner.</li><li>
Mature judgment, ownership mindset, initiative and ability to make decisions within the scope of responsibilities.</li></ul><h1 class="jobSectionHeader">
Full Time / Part Time</h1>
Full time<h1 class="jobSectionHeader">
Worker Type</h1>
Employee<h1 class="jobSectionHeader">
Job Exempt (Yes / No)</h1>
No<h1 class="jobSectionHeader">
Workplace Model</h1>
Pursuant to Invesco&rsquo;s Workplace Policy, employees are expected to comply with the firm&rsquo;s most current workplace model, which as of October 1, 2025, includes spending at least four full days each week working in an Invesco office. This reflects our belief that spending time together in the office helps us build stronger relationships, collaborate more easily, and support each other&rsquo;s growth and development.
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.
Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.</div>

Sr. Administrative Assistant

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