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administrative accounting specialist

administrative support

American Bureau of Shipping (ABS)

<div><p>The Senior Administrative Coordinator provides confidential administrative and office clerical support. Uses independent judgment in carrying out responsibilities and takes initiative to handle routine and semi-routine matters. Provide direction and guidance to another office administrative support staff in project work as assigned. Complete complex special projects requiring advanced level skills and knowledge of company and/or department operations.
</p><p><b>What You Will Do:
</b></p><ul><li>Maintains schedule of appointments and meetings.
</li><li>Screens phone calls, take clear and complete messages, and directs calls to the appropriate individual. Where appropriate, directly handles routine and semi-routine matters on behalf of an Executive or Senior Manager (may not necessarily be an Officer of ABS).
</li><li>Processes correspondence, maintains filing system, and sorts and distributes department's mail as required.
</li><li>Sets up and maintains files in a timely and organized manner. May assist with records management duties, including filing, file retrieval, and database entry tasks.
</li><li>Compose draft documents and letters on behalf of an Executive or Senior Manager of ABS. Ensures that the appropriate review, authorization, and signatures are obtained on documents and letters.
</li><li>Handle processing of vendor invoices, weekly entries of timesheets, and preparation of travel expense reports as required.
</li><li>Keeps track of travel scheduled and informs direct reports of same.
</li><li>Arranges and coordinate travel itinerary and hotel reservations with a company-designated travel agency. Works closely with travel agents to finalize the details of travel arrangements.
</li><li>Makes any necessary arrangements for various business and committee meetings that are attended by the Senior Managers and other Officers of ABS. May include related air travel, hotel accommodations, meeting space, or other required reservations for social functions, or the entertainment of clients. Required to work closely with other senior Executive Assistants of ABS.
</li><li>Performs routine and non-routine clerical tasks with little or no supervision.
</li><li>Provide occasional work direction and instruction to other Administrative Assistants.
</li><li>Keeps abreast of PC business applications and attends training courses as needed.
</li><li>Maintain a limited supply of office supplies or share a common storage area for the same.
</li></ul><p><b>What You Will Need:
</b></p><p>Education and Experience
</p><ul><li>High School diploma or equivalent
</li><li>Some college or advanced training preferred
</li><li>A minimum of ten (10) years of professional work experience as an Administrative Assistant, or a combination of education and experience.
</li></ul><p>Knowledge, Skills, and Abilities
</p><ul><li>Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy.
</li><li>Advanced knowledge and skills in the use of office automation software, which may include spreadsheet or database applications, word processing, and presentation applications.
</li><li>Ability to learn additional programs as required.
</li><li>Excellent oral and written communication skills.
</li><li>Must have strong interpersonal skills and the ability to deal with levels of employees and outside clients in a professional and business-like manner.
</li><li>Ability to handle routine and non-routine business matters in the absence of an executive.
</li><li>Ability to prioritize workload and handle assignments simultaneously as may be required.
</li><li>Must have strong organizational skills.
</li><li>Obtain a working knowledge of the ABS Health, Safety, Quality, and Environmental Management Systems.
</li></ul><p><b>Reporting Relationships:
</b></p><p>Reports to a Manager, Director, or Executive level position</p></div>

Coordinator, Senior Administrative

TNT Crane & Rigging

<div><p><b>TNT Crane &amp; Rigging Inc.</b><br>
<b>Job Title: Administrative Assistant, Training Department</b><br>
<b>Location: Houston
</b><br>
<b>Reports to: Training Manager
</b></p><p><b>Summary</b>:
<br>
The Training Department Administrative Assistant performs routine clerical, secretarial, and administrative work in support of the Training Department. This role supports the registration and tracking of apprentices, coordinates and schedules training activities, assists with creation of training aids, maintains accurate record-keeping, and serves as a point of contact for the department.</p><div><b>
Responsibilities</b>:<br>
<ul><li>Registers apprentices in RAPIDS and maintains accurate, up-to-date apprentice records.</li><li>Tracks apprentice on-the-job training (OJT) hours, certifications, and progress toward completion requirements.</li><li>Coordinates and schedules training classes, instructors, facilities, and materials for apprentices and employees.</li><li>Serves as a point of contact for the Training Department, responding to internal inquiries from employees, managers, and branch locations.</li><li>Maintains training department files, certification records, and compliance documentation.</li><li>Collect training feedback, maintain participation records, and summarize results for leadership</li><li>Prepares, duplicates, and distributes training materials, reports, rosters, sign-in sheets, and other training department material.</li><li>Maintains training department office and supply inventory.</li><li>Assists with tracking apprentice enrollment status, employee certification renewals, and required documentation deadlines.</li><li>Other job duties as assigned.</li></ul><br>
</div><div><b>Qualifications</b>:
<br>
<ul><li>High School diploma or GED required.</li><li>Experience coordinating schedules, events, or internal programs</li><li>Prior administrative support, office coordination, training administration, or related experience</li><li>Must have good interpersonal and communication skills, both written and verbal with the ability to interact professionally with employees, supervisors, trainers, and leadership</li><li>Exceptional organization skills with the ability to manage multiple projects and priorities simultaneously</li><li>High attention to detail and commitment to maintaining accurate records and documentation</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn training/apprenticeship tracking systems.</li><li>Ability to read, interpret, and write reports legibly in English.</li><li>Ability to prioritize, organize, and meet work deadlines.</li><li>Ability to type a minimum of 45 wpm</li></ul></div></div>

Administrative Assistant

Lowe's Home Improvement

<div><div><b>What You Will Do
</b><br>
All Lowe&rsquo;s associates deliver quality customer service while maintaining a store that is clean, safe, and stocked with the products our customers need. As a Scheduling and Staffing Administrator, this means:<br>
<ul><li>Being friendly, professional, and supporting internal customers (store leadership, HR, and Lowe&rsquo;s associates) and external customers.</li><li>Monitoring driver and associate scheduling to ensure merchandise can be delivered on time and stocked efficiently.</li><li>Engaging in safe work practices and encouraging others to do the same.</li></ul></div><p></p><div>
The Scheduling and Staffing Administrator supports store leadership through administrative duties related to staffing, scheduling, talent acquisition training, compliance, and payroll. This role maintains associate paperwork, organizes the break and training rooms, and updates time and attendance records, according to Lowe&rsquo;s policies and procedures. This role also assists the Store Manager and Assistant Store Manager in reviewing, scheduling and processing prospective candidates through the talent acquisition process. In addition, the Scheduling and Staffing Administrator supports a strong safety culture by handling all administrative tasks related to Worker&rsquo;s Compensation, General Liability, and Auto Claims. To be successful, the individual in this role must be organized and able to balance many administrative tasks throughout the day.<br>
<br>
The Scheduling and Staffing Administrator works closely with the Store Manager, Assistant Store Managers and Human Resources to support administrative duties and allow these roles to focus on strategic and people leadership activities.<br>
Travel Requirements: This role does not require regular travel; however, this role may need to travel on occasion to meetings, trainings, or to support neighboring stores.<br>
<b>What We're Looking For</b><br>
<ul><li>Hourly Full Time or Part Time: Generally scheduled 39 to 40 or up to 25 hours per week, respectively; more hours may be required based on the needs of the store.</li><li>Requires morning, afternoon and evening availability any day of the week.</li><li>Requests to be scheduled off for a specific day require advanced notification and approval by supervisor.</li><li>Minimally must be able to lift 10 pounds without assistance; may lift over 10 pounds with or without assistance.</li></ul><br>
<b>
What You Need To Succeed</b><br>
<i>Minimum Qualifications</i><br>
<ul><li>High school diploma or equivalent.</li><li>1 year of experience in a retail environment.</li><li>2 years of administrative experience such as processing data, scheduling, monitoring and tracking information, and using office software.</li><li>1 year of experience administering confidential staff information such as personnel files and employment compliance data.</li><li>1 year of experience in a cross-functional team environment with exempt and non-exempt staff.</li></ul><br>
<i>
Preferred Qualifications</i><br>
<ul><li>Bachelor&rsquo;s Degree in Business or a related field.</li><li>2 years of experience in a retail environment or equivalent and relevant work experience.</li><li>2 years of experience in a cross-functional team environment with exempt and non-exempt staff.</li><li>1 year of experience supporting the staffing process (e.g., posting requisitions, screening candidate qualifications, scheduling interviews).</li></ul></div><p></p><p><b>
About Lowe&rsquo;s</b></p><p>
Lowe's Companies, Inc. (NYSE: LOW) is a FORTUNE&reg; 100 home improvement company serving approximately 16 million customer transactions a week, with total fiscal year 2025 sales of more than $86 billion. Lowe's employs approximately 300,000 associates and operates over 1,700 home improvement stores, 530 branches and 130 distribution centers. Based in Mooresville, N.C., Lowe's supports the communities it serves through programs focused on creating safe, affordable housing, improving community spaces, helping to develop the next generation of skilled trade experts and providing disaster relief to communities in need. For more information, visit Lowes.com.</p><p></p><p><i>
Lowe&rsquo;s is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.</i></p>
Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. For information regarding our benefit programs and eligibility, please visit https://talent.lowes.com/us/en/benefits.</div>

Full Time - Scheduling Staffing Admin - Day

UTHealth Houston

<div><p><b><i>The Department of Surgery is seeking an Administrative Assistant to join the team in supporting 6-10 academic surgeons. This role will be solely administrative, with no clinic or patient care responsibilities. This position does allow remote work 1 day/week, after your initial 6-month probationary period is completed.</i></b></p><p><b><i>
The ideal candidate is a proactive, highly organized professional with exceptional interpersonal skills, strong judgment, and the ability to anticipate administrative needs while maintaining the highest level of professionalism and discretion. They thrive in a fast-paced academic healthcare environment, are committed to outstanding customer service, and continually seek opportunities to improve processes and enhance operational efficiency.</i></b></p><p><b>
What we do here changes the world.</b> UTHealth Houston is Texas&rsquo; resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That&rsquo;s where you come in.</p><p><b>
Once you join us you won't want to leave.</b> It&rsquo;s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you&rsquo;d expect from a top healthcare organization (benefits, insurance, etc.), plus:</p><ul><li>
100% paid medical premiums for our full-time employees</li><li>
Generous time off (holidays, preventative leave day, both vacation and sick time &ndash; all of which equates to around 37-38 days per year)</li><li>
The longer you stay, the more vacation you&rsquo;ll accrue!</li><li>
Longevity Pay (Monthly payments after two years of service)</li><li>
Build your future with our awesome retirement/pension plan!</li></ul><p><b>
We take care of our employees!</b> As a world-renowned institution, our employees&rsquo; wellbeing is important to us. We offer work/life services such as...</p><ul><li>
Free financial and legal counseling</li><li>
Free mental health counseling services</li><li>
Gym membership discounts and access to wellness programs</li><li>
Other employee discounts including entertainment, car rentals, cell phones, etc.</li><li>
Resources for child and elder care</li><li>
Plus many more!</li></ul><p><b>
Position Summary:</b></p><p>
Provides general administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative and/or project oriented. Work occasionally requires use of initiative and judgment. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description.</p><p><b>
Position Key Accountabilities:</b></p><ul><li>
Resolves routine inquiries and questions and responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor.</li><li>
Composes correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials.</li><li>
Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.</li><li>
Develops filing systems; maintains files, records and reports for assigned area.</li><li>
Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.</li><li>
Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.</li><li>
May be responsible for or assists with data entry and basic processing for the financial and/or human resources systems.</li><li>
Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.</li><li>
May be required to maintain office supplies and equipment.</li><li>
Screens calls and emails and receives and directs visitors.</li><li>
Retrieves information from departmental and/or project records and may produce reports.</li><li>
Handles confidential information and sensitive issues.</li><li>
Provides back-up for other support staff as needed.</li><li>
May provide guidance and direction to lower level staff. May train entry level clerical staff. May lead support staff.</li><li>
May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations.</li><li>
May be assigned routine budget or financial responsibilities by supervisor.</li><li>
May maintain or reconcile financial records/reports.</li><li>
Advises on policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls.</li><li>
Other duties as assigned.</li></ul><p><b><br>
Certification/Skills:</b></p><p>
Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.<br>
Use of University financial systems may be required.</p><p><b>
Minimum Education:</b></p><p>
High School diploma or equivalent.<br>
Associates degree preferred.</p><p><b>
Minimum Experience:</b></p><p>
Four (4) years related work experience required.<br>
Prior experience with scheduling, maintaining calendars, and travel itineraries required.<br>
Prior experience preparing meeting materials or general reports preferred.<br>
May substitute required experience with equivalent years of education beyond the minimum education requirement.</p><p><b>
Physical Requirements:</b></p><p>
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.</p><p><b>
Security Sensitive:</b></p>
This position is a security-sensitive position pursuant to Texas Education Code &sect;51.215 and Texas Government Code &sect;411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code &sect;117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. &sect;791.4.<p><b>
Veteran Information:</b></p><p>
Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to: 001802, 2605, 0111, 3F561,68G, 70A, 70B, 70E.</p><p>
For a complete list please visit www.uthealth-veterans.jobs.</p><p><b>
Residency Requirement:</b></p><p>
Employees must permanently reside and work in the State of Texas.</p></div>

Administrative Assistant/Sr. Administrative Assistant - Dept. of Surgery

Prime Asset Management Company 

<p>Corcoran Legends Realty Management Company is looking for a versatile, organized, and proactive team member to support day-to-day operations across admin, data, customer service, and marketing. You’ll be the backbone that keeps our clients and internal processes running smoothly.</p><p>Responsibilities</p><p>Administrative Support: Manage calendars, schedule meetings, handle emails, and organize documents and files.</p><p>Data Entry: Accurately input, update, and maintain client and property data in our CRM and spreadsheets.</p><p>Customer Service: Respond to client inquiries via phone, email, and chat with professionalism and speed.</p><p>Call Center Support: Handle inbound/outbound calls related to property inquiries, account updates, and follow-ups.</p><p>Social Media Marketing: Create and schedule posts, engage with followers, and track basic performance metrics across platforms.</p><p>Coordination: Liaise between clients, vendors, and internal teams to ensure tasks are completed on time.</p><p>Qualifications</p><p>High school diploma required; Associate’s or Bachelor’s degree in Business, Communications, or related field is a plus.</p><p>1+ year experience in admin, data entry, customer service, or social media management preferred.</p><p>Strong typing speed and accuracy, with proficiency in Google Workspace, Microsoft Office, and CRM tools.</p><p>Excellent written and verbal communication skills.</p><p>Comfortable multitasking and managing multiple priorities in a fast-paced environment.</p><p>Reliable internet connection and a quiet workspace for remote work.</p>

Virtual Assistant/Data entry Specialist

US Military Treatment Facilities under DHA

<div><div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p><b>About the Position:</b> This position is located at Fort Sam Houston, Texas.
<br>
<br>
This is a Direct Hire Solicitation under Certain Personnel of the Department of Defense Workforce.</p>
<p>Learn more about this agency</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>This job is open to</b></h2>
</div><div><div><div><h3 class="jobSectionHeader"><b>The public</b></h3>
</div><div>U.S. Citizens, Nationals or those who owe allegiance to the U.S.</div></div></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>Duties</b></h2>
</div><ul><li>Assist the command/director in the management of all administrative support program functions.</li>
<li>Propose alternate approaches to management for more efficient operations.</li>
<li>Coordinate the implementation of policy and procedures to maintain compliance within the organization.</li>
<li>Track program status.</li>
<li>Communicate requirements of regulations and guidance to squadron members.</li></ul></div>
<br><div><div><h2 class="jobSectionHeader"><b>Requirements</b></h2>
</div><h3 class="jobSectionHeader"><b>Conditions of employment</b></h3>
<ul><li>Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.</li>
<li>A Personnel Security Investigation is required.</li>
<li>Selectees will be required to sign a statement (Condition of Employment) consenting to seasonal influenza vaccinations or must provide a recognized exemption.</li>
<li>Immunization screening is required. Hepatitis B immunization is required for all positions with direct patient contact. Applicants may be required to show proof of other immunizations depending on the type of position.</li>
<li>Must be able to obtain and maintain current Basic Life Support (BLS) certification through the American Red Cross or American Heart Association. Advanced certification (e.g., ALS) does not supersede BLS.</li>
</ul><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<p><b>Who May Apply: US Citizens</b><br>
<br>
In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.<br>
<br>
Specialized Experience: One year of specialized experience which includes: 1) Managing administrative programs, such as Defense Travel System (DTS), Government Purchase Card (GPC), Fitness Program, etc.; 2) Assisting with compliance or implementation of policies; and 3) Preparing correspondence or reports to disseminate within organization. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).<br>
<br>
OR<br>
<br>
Education: A half year (i.e., 9 semester hours) of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Business or Healthcare Administration.<br>
<br>
OR<br>
<br>
Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 9. Add the two percentages.<br>
</p><div><h3 class="jobSectionHeader"><b>Education</b></h3>
<p><b>FOREIGN EDUCATION: </b>If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
</p></div><div><h3 class="jobSectionHeader"><b>Additional information</b></h3>
<p></p><div><div><ul><li>Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.</li>
<li>You will be required to provide proof of U.S. Citizenship.</li>
<li>This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.</li>
<li>Direct Deposit of Pay is required.</li>
<li>Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.</li>
<li>Multiple positions may be filled from this announcement.</li>
<li>Salary includes applicable locality pay or Local Market Supplement.</li>
<li>If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.</li>
<li>Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.</li></ul></div></div><br>
<p></p>
<p>Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.</p>
</div><div><div><div><div><div><h1 class="jobSectionHeader"><p>Benefits</p></h1></div></div><div>
<p></p><p>Review our benefits</p></div></div></div></div></div>
<br><div><h2 class="jobSectionHeader"><b>How you will be evaluated</b></h2>
<p>You will be evaluated for this job based on how well you meet the qualifications above.</p>
<p>Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.<br>
<br>
If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.<br>
<br>
Veterans and Military Spouses will be considered along with all other candidates.</p></div>
<br><div><div><h2 class="jobSectionHeader"><b>Required Documents</b></h2>
</div><p>The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist for Public Announcements.<br>
<br>
As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. <b>If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.</b><br>
<br>
<b>1. Your resume:</b>
</p><ul>
<li>Your resume must be <b>two pages or less</b> and must support the specialized experience described in this announcement. Resumes exceeding two pages will be removed from consideration.</li>
<li>For each relevant work experience, make sure you include the employer's name, job title, start and end dates (include month and year), for qualifications purposes, the number of hours worked per week, and a brief description that show you can perform the tasks at the required level listed in the job announcement. If your resume does not contain this information, your application may be marked as incomplete, and you may not receive consideration for this position.</li>
<li>Use plain language. Avoid using acronyms and terms that are not easily understood. The hiring agency will not make assumptions about what's in your resume.</li>
<li>If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations, and you may not be considered for this vacancy.</li>
<li>For additional information, to include formatting tips, see: What to include in your resume.</li>
</ul><b>2. Other supporting documents:</b>
<ul><li>Cover Letter, optional</li>
<li>Most recent Performance Appraisal, if applicable</li>
<li>This position allows for substitution of education for experience. If you meet this requirement based on education you MUST submit a copy of your transcript with your application package or you will be rated ineligible. See: Transcripts and Licenses.</li>
</ul>
<br>
NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
<p></p>
<div><h3 class="jobSectionHeader"><b>If you are relying on your education to meet qualification requirements:
</b></h3><p>Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
</p><p>Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2>
</div><div><div><p>To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below.
</p><ul>
<li>The complete application package must be submitted by 11:59 PM (EST) on 08/06/2026<i>to receive consideration.</i></li>
<li>To begin, click <b>Apply </b>to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (https://apply.usastaffing.gov/ViewQuestionnaire/13021817<i>).</i></li>
<li>Follow the prompts to <b>select your resume and/or other supporting documents</b> to be included with your application package. As a reminder, your resume must be <b>two pages or less</b> and must support the specialized experience described in this announcement. Resumes exceeding two pages will be removed from consideration. For additional information, refer to the 'Required Documents' section.</li>
<li>You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.</li>
<li>After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and <b>click to continue with the application process.</b></li>
<li>You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. <b>Your resume selected in USAJOBS will be included, but you must re-select other documents from your USAJOBS account or your application may be incomplete.</b></li>
<li>It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.</li>
<li>Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center.</li>
</ul>
<br>
To verify the status of your application, log into your USAJOBS account (https://www.usajobs.gov/applicant/profile/dashboard/), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://help.usajobs.gov/how-to/application/status.</div><p></p><p><br>
</p></div>
<div><h3 class="jobSectionHeader"><b>Agency contact information</b></h3>
 <div>Army Applicant Help Desk
</div><div><div><div>Website</div>
<div>https://portal.chra.army.mil/hr_public?id=app_inq
</div></div><div><div>Address</div>
<div><div><i>JT-DD83BI CENTRAL DHN - WILFORD HALL</i><br>
<i>DO NOT MAIL</i><br>
<i>Lackland AFB, TX 78236</i><br>
<i>US
</i></div></div></div></div></div><h3 class="jobSectionHeader"><b>Next steps</b></h3>
<div><div><p>If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.</p></div></div></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2>
</div><div><div>Accepting applications</div>
<div><div>Posted this week &middot; Apply by 08/06/26
</div><div>Due by 11:59 p.m. ET on August 6, 2026
</div></div><div></div><div><div>Location</div>
<div>2 vacancies in the following location:</div>
 <div><div><div><div>Fort Sam Houston, TX
</div></div><div>No matching locations found.
</div></div></div></div><div>Work site options</div>
<div><div>Telework eligible</div>
<div>No</div>
</div><div><div>Remote job</div>
<div>No</div>
</div><div><div>Relocation expenses reimbursed</div>
<div>No
</div></div><div><div>Salary</div>
<div>$46,076 - $59,898 per year
</div></div><div><div>Pay scale &amp; grade</div>
<div><div>GS 6</div>
<div><div>Promotion potential</div>
<div>None
 </div></div><div><div>Learn more about pay scale and grade
</div><div>Pay scale and grade determines the salary of the job.
</div></div></div></div><div><div>Work schedule</div>
<div>Full-time</div>
</div><div><div>Travel Required</div>
<div>Not required</div>
</div><div></div><div><div>Appointment type</div>
<div>Permanent</div>
</div><div><div>Occupations and job series</div>
<ul><li>0303 Miscellaneous Clerk And Assistant
</li></ul></div><div><div>Supervisory status</div>
<div>No</div>
</div><div><div>Federal service type</div>
<div>This job is in the Competitive Service
</div></div><div><div>Represented by a union</div>
<div>No</div>
</div><div></div><div><div>Drug test</div>
<div>No</div>
</div><div><div>Security clearance</div>
<div>Not Required</div>
</div><div><div>Position sensitivity and risk</div>
<div>Non-sensitive (NS)/Low Risk</div>
</div><div><div>Jobs require a background check and some require a security clearance. The type depends on the job.
</div></div><div><div>Background check type</div>
<ul><li>Suitability/Fitness
</li></ul></div><div><div>Financial disclosure required</div>
<div>No</div>
<div><div>Some jobs require financial disclosure to identify conflicts of interests.
</div></div></div><div></div><div><div>Announcement number</div>
<div>HSJW-26-13021817-DHA</div>
</div><div><div>Control number</div>
<div>878106200</div></div></div></div>

Unit Program Coordinator

MD Anderson Cancer Center

<div>The GU Radiation Oncology Department relies on the Senior Administrative Assistant to provide comprehensive support for faculty, staff, and program operations. The Senior Administrative Assistant plays a key role in documentation, scheduling, compliance, financial coordination, and administrative workflow that ensures smooth and efficient operations across the department. As part of a large and specialized environment, the Senior Administrative Assistant contributes to maintaining organized, timely, and high-quality administrative processes.<br>
<br>
MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Senior Administrative Assistant supports this mission by ensuring strong administrative foundations, accurate documentation, and reliable coordination for clinical and academic operations. The Senior Administrative Assistant is essential to maintaining institutional standards and contributing to a high-performing team.<br>
<br>
The ideal candidate for the Senior Administrative Assistant role brings preferred experience with Concur for travel booking and expense reconciliation, demonstrated skill in arranging complex travel itineraries, strong proficiency in managing high-volume Outlook calendars, and the ability to provide consistent administrative support to multiple faculty members. Candidates with experience performing departmental timekeeping, coordinating schedules across clinical or academic environments, and supporting day-to-day operations in a fast-paced setting will be especially well-suited for this position.<br>
<br>
Minimum $21.88 - Midpoint $27.40 - Maximum $32.93<br>
<br>
<b>Why Us?</b><br>
<br>
In this role, you directly support the operational strength of a world-renowned institution while building expertise in administrative coordination, clinical operations support, and program management. The Senior Administrative Assistant position offers opportunities for professional development, stable career progression, and meaningful work that contributes to patient care, faculty success, and institutional excellence.<br>
<br>
<ul><li>Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&amp;D, and disability insurance.</li></ul><br>
<ul><li>Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.</li></ul><br>
<ul><li>Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.</li></ul><br>
<ul><li>Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.</li></ul><br>
<b>
Responsibilities</b><br>
<br>
<b>Documentation</b><br>
<br>
<ul><li>Process licensing applications and renewals</li></ul><br>
<ul><li>Maintain Risk Management Education credits and track attendance for Quality Assurance and Planning clinic meetings</li></ul><br>
<ul><li>Maintain documentation to ensure compliance with institutional, state, and board certifications</li></ul><br>
<ul><li>Complete general assignments and projects related to department programs</li></ul><br>
<ul><li>Create agendas, attend program meetings, and prepare information for review and dissemination</li></ul><br>
<ul><li>Follow up with meeting attendees to ensure completion of action items</li></ul><br>
<ul><li>Prepare minutes for meetings, conferences, and program activities</li></ul><br>
<ul><li>Maintain faculty CVs, biosketches, and other support documents monthly</li></ul><br>
<b>
Calendar Management</b><br>
<br>
<ul><li>Maintain faculty and staff time off requests and clinic coverage through Kronos and Outlook</li></ul><br>
<ul><li>Proactively manage faculty Outlook calendars</li></ul><br>
<ul><li>Perform departmental timekeeping using Kronos</li></ul><br>
<ul><li>Schedule meetings, classes, symposiums, and conferences</li></ul><br>
<ul><li>Schedule seminars and workshops</li></ul><br>
<ul><li>Coordinate institutional events, including announcing seminars, planning advertising, and arranging visitor travel</li></ul><br>
<ul><li>Facilitate meetings as requested</li></ul><br>
<b>
Department Operations</b><br>
<br>
<ul><li>Support administrative efforts across department locations</li></ul><br>
<ul><li>Complete projects assigned by the supervisor</li></ul><br>
<ul><li>Attend and complete required educational courses</li></ul><br>
<ul><li>Assist Operations Managers with faculty recruiting, credentialing, and other faculty actions</li></ul><br>
<ul><li>Mentor new support staff during their initial six months</li></ul><br>
<ul><li>Update the faculty and department website quarterly</li></ul><br>
<b>
Finance &amp; Travel</b><br>
<br>
<ul><li>Coordinate financial and service arrangements</li></ul><br>
<ul><li>Post and track PRS fiscal expenditures and reconcile monthly</li></ul><br>
<ul><li>Monitor expenses to ensure cost centers remain within budget</li></ul><br>
<ul><li>Process reimbursements and travel per funding source policy</li></ul><br>
<ul><li>Schedule faculty travel and visitor or candidate recruitment travel</li></ul><br>
<b>
Business Development</b><br>
<br>
<ul><li>Assist with policy creation, training, research, and business management related to program coordination</li></ul><br>
<ul><li>Perform additional duties as assigned</li></ul><br>
<b>
EDUCATION</b><br>
<ul><li>
Required: High School Diploma or Equivalent</li><li>
Preferred: Associate's Degree or</li><li>
Preferred: Bachelor's Degree</li></ul><br>
<b>
WORK EXPERIENCE</b><br>
<ul><li>
Required: 5 years Administrative/secretarial experience. or</li><li>
Required: 3 years Required experience with Associate's degree. or</li><li>
Required: 1 year Required experience with Bachelor's degree.</li><li>
Preferred: Experience working with Biosketches and other supporting documentations. MyNCBI skills are preferred</li></ul><br>
<b>
OTHER REQUIREMENTS: </b>Must pass pre-employment skills test as required and administered by Human Resources.
<br>
<br>
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.<br>
<br>
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.<br>
<br>
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html<br>
<br>
Additional Information
<br>
<ul><li>Requisition ID: 182212
</li><li>Employment Status: Full-Time
</li><li>Employee Status: Regular
</li><li>Work Week: Days
</li><li>Minimum Salary: US Dollar (USD) 45,500
</li><li>Midpoint Salary: US Dollar (USD) 57,000
</li><li>Maximum Salary : US Dollar (USD) 68,500
</li><li>FLSA: non-exempt and eligible for overtime pay
</li><li>Fund Type: Hard
</li><li>Work Location: Hybrid Onsite/Remote
</li><li>Pivotal Position: No
</li><li>Referral Bonus Available?: No
</li><li>Relocation Assistance Available?: No
</li></ul><br>
#LI-Hybrid</div>

Senior Administrative Assistant - GU Radiation Oncology

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