administrative support

Whitestone REIT

<div>
 
 
 CUBExec Administrative Assistant
 
 
 
 We are seeking an Administrative Assistant to provide high-quality administrative and operational support in a fast-paced, professional environment. This role serves as a key point of coordination across internal teams while delivering a consistent, hospitality-focused experience to tenants, vendors, clients, and guests.
 
 
 The ideal candidate is organized, service-oriented, and detail-driven, with strong communication skills and the ability to manage multiple priorities with professionalism and discretion.
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Deliver a best-in-class, hospitality-forward experience for clients, prospects, and visitors.
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 Serve as a central point of contact for regional administrative support.
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 Manage virtual mail, office supplies, and delivery coordination.
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 Provide professional customer service to internal and external stakeholders.
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 Maintain orderly, professional office spaces.
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 Support teams with reports, presentations, and project coordination.
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 Compile, organize, and maintain reports, documentation, and informational binders.
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 Enter and process invoices in Payscan and Yardi systems.
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 Assist with move-in and move-out processes.
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 Track work orders and maintain certificates of insurance for tenants and vendors.
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 Provide administrative support to the Director of Workspace, including Cube-related tasks.
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 Coordinate travel arrangements and support ad hoc projects as needed.
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 </ul>
 
 
 
 
 
 Qualifications
 
 
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 Strong organizational skills with exceptional attention to detail.
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 Sound judgment and a proactive, solution-oriented approach.
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 Ability to manage competing priorities and meet deadlines.
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 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
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 Experience with Concur, Payscan, and Yardi preferred.
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 Excellent written and verbal communication skills.
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 Dependable, professional, and service-oriented demeanor.
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 Associate&rsquo;s degree required; Bachelor&rsquo;s degree preferred.
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 </ul>
 
 
</div>

Administrative Assistant

Chevron

<div>
 Chevron is accepting online applications for the position
 
 Administrative Assistant
 
 through
 
 April 28th, 2026
 
 at
 
 11:59 p.m.
 
 (
 
 Central Time Zone
 
 ).
 
 
 The
 
 Administrative Assistant
 
 provides high-level administrative and operational support to leaders and teams, operating with professionalism, discretion, and sound judgment. The role manages competing priorities, coordinates complex schedules and travel, prepares accurate business documents, and serves as a trusted liaison to internal and external stakeholders to enable efficient, effective business operations.
 
 
 
 Responsibilities for this position may include but are not limited to:
 
 
 
 <ul>
 <li>
 Provide proactive administrative support with a high degree of independence, initiative, discretion, accuracy, and attention to detail.
 </li>
 <li>
 Manage leader calendar(s), anticipate needs, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones.
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 Schedule, coordinate, and support meetings (in-person and virtual), including agendas/materials, logistics, room/technology setup, and follow-up actions.
 </li>
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 Coordinate complex travel logistics (domestic/international), including itineraries, visas/passports as needed, and related communications.
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 Track, gather, and reconcile travel and business expenses; prepare and submit timely, accurate expense reports in accordance with company policy.
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 Prepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g., iPASS, CTREX, SharePoint as applicable).
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 Handle highly sensitive and/or confidential information; maintain strict confidentiality and appropriate records management.
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 Represent the leader&rsquo;s office professionally to internal partners and external organizations; route inquiries and connect stakeholders to the right resources.
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 Support small projects and special requests, including basic data gathering and simple analysis; track actions to closure.
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 Identify opportunities to improve administrative processes; apply best practices and support the broader administrative network.
 
 
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 </ul>
 
 Knowledge, Skills &amp; Abilities
 
 
 
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 Administrative expertise: Strong planning, organization, time management, and follow-through; ability to manage multiple priorities and deadlines.
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 Communication: Clear, professional written and verbal communication; strong interpersonal skills and ability to adapt messaging to diverse audiences and levels.
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 Technology proficiency: Advanced working knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint; ability to learn and leverage enterprise tools and workflows (e.g., iPASS, CTREX, SharePoint).
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 Calendar and meeting management: Skilled in complex scheduling, conflict resolution, and coordination across time zones; strong meeting logistics capability.
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 Travel and expense management: Knowledge of corporate travel processes; ability to organize multi-leg travel and prepare accurate expense reports.
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 Confidentiality and judgment: Demonstrated discretion when handling sensitive information and executive-level matters.
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 Problem solving: Proactive approach to identifying issues, developing options, and escalating appropriately; maintains composure under pressure.
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 Data accuracy: Strong attention to detail; ability to validate information, maintain records, and produce error-free deliverables.
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 Detail-oriented: Produces accurate work products and maintains strong quality control.
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 Discreet: Demonstrates integrity and appropriate handling of confidential information
 
 
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 </ul>
 
 Required Qualifications
 
 
 
 <ul>
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 High school diploma or equivalent
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 3+ years of administrative or business support experience
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 Demonstrated experience supporting leaders or teams in a fast paced environment
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 Proficiency with Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint)
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 Strong organizational, time management, and communication skills
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 Ability to exercise sound judgment, prioritize work independently, and manage competing demands
 
 
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 
 <ul>
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 Experience supporting multiple leaders or complex organizations
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 Familiarity with Workday, CTREX, or similar enterprise systems
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 Experience coordinating travel and expense reporting in a corporate environment
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 Strong customer service mindset and collaborative working style
 
 
 </li>
 </ul>
 
 Relocation Options:
 
 
 
 Relocation is not offered for this role. Only local candidates will be considered.
 
 
 
 International Considerations
 
 
 
 Expatriate assignments
 
 will not
 
 be considered.
 
 
 Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
</div>

PACS Construction Laboratories

The position is in a fast paced engineering firm. Will require basic computer skills including microsoft excell and word and other types of software. This person would: answer the phones , generate and submit technical test reports, generate and complete payroll (every 2 weeks), generate and submit invoicing, reconcile books, and other administrative duties. We will train on all items.Job Type: Full-timePay: From $16.00 per hourEducation:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Preferred)</li><li>Customer Service: 1 year (Preferred)</li></ul>Work Location: In person

MD Anderson Cancer Center

<div>The primary purpose of the Administrative Coordinator position is to perform complex administrative and support duties requiring judgment within general guidelines. The Administrative Coordinator impacts department efficiency and productivity by supporting Directors and Executive Directors in Nursing Administration. 
 
Candidate must be able to be onsite daily for the first 90 days for department training and acclimation to the department. This is a Monday-Friday 08:00am-5:0pm shift and will move to a hybrid schedule once fully trained. 
 
The ideal candidate for the Administrative Coordinator position is a highly organized, proactive professional who demonstrates sound judgment while managing complex administrative functions in support of Directors and Executive Directors within Nursing Administration. This individual excels at coordinating projects, tracking initiatives, and proactively managing priorities to improve departmental efficiency and productivity. They communicate clearly and consistently, collaborate effectively with nursing leadership and cross functional partners, and maintain a high level of accuracy, discretion, and accountability. Advanced proficiency in Microsoft Office applications-particularly Excel and PowerPoint-is essential, along with the ability to create tracking tools, reports, presentations, and databases. 
 
This candidate brings strong calendaring, scheduling, and meeting coordination expertise, seamlessly supporting virtual, hybrid, and in person meetings while managing agendas, materials, and follow up documentation. They demonstrate financial and operational acumen, adhering to institutional, legal, and regulatory requirements related to purchasing, travel, ProCard use, and inventory management. Service oriented and collaborative, the ideal Administrative Coordinator contributes positively to team dynamics, resolves issues professionally, and consistently delivers superior customer service in a fast paced, high impact environment. 
 
WHY US? 
 
<ul><li>Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&amp;D, and disability insurance.</li></ul> 
<ul><li>Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.</li></ul> 
<ul><li>Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.</li></ul> 
<ul><li>Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.</li></ul> 

JOB SPECIFIC COMPETENCIES 
SUPPORT OF ADMINISTRATIVE, TRAVEL, PROJECTS, AND/OR INITIATIVES - EXECUTIVE DIRECTORS AND DIRECTORS (40%)
 
Manage desk time; track initiatives/projects, proactively assist associates providing effective and accountable outcomes.
 
A. In collaboration with the Director or Nursing Leader, review project scopes to ascertain how best to provide administrative support; at a minimum, help assign timelines; assist or handle data collection and reporting; assure accuracy and timeliness related to project scope(s).
 
B. Collaborate daily with Division Administrator/Executive Directors, Directors to include discuss and coordinate information and tasks pertinent to the day's events; consistently communicate to associates throughout the day as necessary, essential meeting updates, project deadlines, emails, appointments, and so on, as well as during a weekly scheduled 1:1.
 
C. On behalf of Division Administrator/Executive Directors/Directors regularly gather/provide status updates as requested pertaining to their direct reports'/associates' task deadlines, initiatives, projects, reports, committee activities, etc.
 
D. Create/functionally utilize applications for databases, graphics, presentations, charts and tables; generate tracking mechanisms, input relevant data, and distribute accordingly. Accomplish mastery level for the Microsoft Office
 
Specifically, Excel, PowerPoint, and other Microsoft Office applications.
 
E. Collaborate with Inpatient Operations Managers to confirm proper chart strings for purchases and budgeting compliance.
 
F. If necessary, adhere to institutional travel regulations and process travel requests and expense reconciliations as needed, using Concur.
 
 
SCHEDULING/CALENDARING SUPPORT (40%) 
A. Maintain Division Administrator's/Executive Directors'/Directors' calendar(s) ensuring all are accurate and updated as often as necessary.
 
B. Schedule meetings and committee activities proactively and/or at the request of the Division Administrator/Executive Directors/Directors or internal/external customers;
 
C. Coordinate appointment calendars; reserve rooms; request ancillary products/catering as needed, etc. for meetings chaired by Division Administrator/Executive Directors/Directors, prepare and distribute agendas/documents; assemble material/provide handouts; format presentations, as determined applicable.
 
D. Facilitate/attend Division Administrator's/Executive Directors'/ Directors' chaired meetings; capture action items/germane meeting notes; complete draft of action items/meeting notes in a timely manner; submit to relevant associates for review/distribution.
 
E. Set up virtual, hybrid, and/or in person meetings using virtual meeting platforms and other media.
 
 
FINANCIAL RESPONSIBILITY &amp; PARTNERING (20%)
 
A. Adhere to all legal and regulatory requirements pertaining to purchasing and expenses.
 
B. Gain approval for financial expenditures; create purchase requests.
 
C. If assigned ProCard, handle fiduciary oversight and timely reporting.
 
D. If assigned as a Property Controller, responsibilities will include at a minimum, managing departmental inventory; completing timely and accurate annual inventory scanning/reconciliation process; completing bi-annual institutional space surveys.
 
E. Coordinate initiatives such as Nurses Week (month/year), Various Awards Programs, and gift distributions, with division of nursing, institutional and external personnel
 
F. Consistently work as a team unit with other support staff, so needs of team members and/or all associates are met in the most effective manner.
 
G. If warranted, professionally and amicably resolve conflicts with team members, colleagues and/or peers to ensure continued collaboration and positive team dynamics.
 
H. Participate in team and peer evaluations.
 
I. Demonstrate superior customer service in all interactions. 
 
Proficiency in the following:
 
Computer Software skills: Demonstrate proficiency in Microsoft office suite. MS Teams,
 
 
Other duties as assigned 
 
EDUCATION 
<ul><li>
Required: High School Diploma or Equivalent</li><li>
Preferred: Associate's Degree</li><li>
Preferred: Bachelor's Degree</li></ul> 

WORK EXPERIENCE 
<ul><li>
Required: 7 years Administrative or related experience. or</li><li>
Required: 5 years Required experience with Associate's degree. or</li><li>
Required: 3 years Required experience with Bachelor's degree.</li></ul> 
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. 
 
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. 
 
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html 
 
Additional Information
 
<ul><li>Requisition ID: 180188
</li><li>Employment Status: Full-Time
</li><li>Employee Status: Regular
</li><li>Work Week: Day/Evening
</li><li>Minimum Salary: US Dollar (USD) 53,000
</li><li>Midpoint Salary: US Dollar (USD) 66,000
</li><li>Maximum Salary : US Dollar (USD) 79,000
</li><li>FLSA: non-exempt and eligible for overtime pay
</li><li>Fund Type: Hard
</li><li>Work Location: Onsite
</li><li>Pivotal Position: No
</li><li>Referral Bonus Available?: No
</li><li>Relocation Assistance Available?: No
</li></ul> 
#LI-Onsite</div>

Administrative Coordinator - Nursing Administration

<div>Total Number of Openings
1
Chevron is accepting online applications for the position Administrative Assistant - Enterprise Communications through April 23rd, 2026 at 11:59 p.m. (Central Time).
Chevron is seeking an experienced Administrative Assistant to provide administrative support to five leaders on the Enterprise Communications Leadership Team. This role is ideal for someone who thrives in a fastpaced, dynamic environment and brings strong organizational skills, sound judgment, and the ability to execute quickly while managing multiple priorities with discretion and precision.
Responsibilities for this position may include but are not limited to:<ul><li>
Provide administrative support with a high degree of independence, discretion, accuracy, and attention to detail.</li><li>
Manage complex, dynamic calendars and schedules for multiple leaders simultaneously.</li><li>
Anticipate leadership needs, track critical action items, and ensure timely completion through follow‑up and coordination.</li><li>
Plan and manage off-sites and multi‑day meetings and team events.</li><li>
Coordinate travel arrangements, track expenses and compile accurate expense reports on time.</li><li>
Support onboarding and offboarding activities of employees and contractors.</li><li>
Create, submit, and manage requests in SMART by GEP, and pay invoices via Chevron systems or pcard.</li><li>
Maintain distribution lists and provide general office management support (e.g. supplies, visitor access, light information management IT support).</li><li>
Handle special projects and ad hoc requests as needed.</li></ul>
Required Qualifications<ul><li>
High school diploma or equivalent.</li><li>
Minimum of five (5) years of experience in an administrative assistant or similar support role.</li><li>
Demonstrated ability to support multiple senior leaders at the same time while managing competing priorities, meeting deadlines and completing work in a timely manner.</li><li>
Advanced proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, OneNote, and SharePoint.</li><li>
Strong organizational skills with a high level of accuracy and attention to detail.</li><li>
Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.</li></ul>
Preferred Qualifications<ul><li>
Eight (8) or more years of experience in similar roles.</li><li>
Experience using SMART by GEP, CTREX, and related Chevron systems and policies.</li><li>
Strong written and verbal communication skills.</li><li>
Ability to collaborate effectively across diverse teams and stakeholder groups.</li><li>
Demonstrated ability to quickly adapt and apply new technologies to increase efficiency.</li><li>
Strong peer network within the administrative assistant community; willingness to collaborate, share best practices, and simplify work.</li></ul>
Relocation Options:
Relocation is not offered for this role. Only local candidates will be considered.
International Considerations:
Expatriate assignments will not be considered.
Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
U.S. Regulatory notice:
Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.
We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at emplymnt@chevron.com.
Chevron participates in E-Verify in certain locations as required by law.</div>

Administrative Assistant - Enterprise Communications

The Church Without Walls

OverviewThe Administrative Assistant to the Minister of Ministries &amp; Media provides comprehensive administrative and organizational support to ensure the effective operation of the Executive Office. This position assists in coordinating communication, scheduling, record-keeping, and project tracking for the Minister of Ministries and Media. The Administrative Assistant serves as a key liaison between the Minister of Ministries and Media, staff, ministry leaders, and community partners. Advancing the mission, vision, and core values of The Church Without Walls.Key ResponsibilitiesExecutive Support&middot; Manage and maintain the Minister of Ministries &amp; Media&rsquo;s schedule, meetings, travel, and correspondence.&middot; Prepare, proofread, and distribute letters, reports, presentations, and other documents.&middot; Handle confidential information with the highest degree of integrity and discretion.&middot; Serve as the initial point of contact for internal and external inquiries directed to the Minister of Ministries and Media.Operational &amp; Ministry Coordination&middot; Support the implementation and documentation of strategic goals and initiatives.&middot; Coordinate interdepartmental communication to ensure timely follow-up on assigned projects.&middot; Maintain organized and up-to-date digital and physical filing systems for executive operations.&middot; Assist with administrative tasks related to staff onboarding, communications, and workflow tracking.Financial &amp; Administrative Support&middot; Process invoices, expense reimbursements, and purchasing requests under the direction of the Minister of Ministries and Media.&middot; Assist with budget preparation, expenditure tracking, and basic financial documentation.Ministry &amp; Administrative Support&middot; Supporting administrative processes that ensure operational readiness across administration, finance, HR, facilities, and ministry coordination.&middot; Providing administrative support for ministry development, budgeting, and calendaring initiatives.&middot; Maintaining records, reports, and follow-up documentation connected to strategic planning, ministry reviews, and key performance measures.&middot; Assisting with coordination between the Minister of Ministries and Media, ministry leaders, and Christian Education staff for continuing education, professional growth, and spiritual development initiatives.&middot; Coordinates meetings, retreats, and events for ministry staff focused on spiritual development, strategic goals, and annual planning.&middot; Helping facilitate communication and logistics related to annual strategic planning and the development of financial plans that align with church objectives.Qualifications:Associate or bachelor&rsquo;s degree preferred, or equivalent administrative experience.<ul><li>Minimum of 5 years of administrative experience supporting senior leadership in a church, nonprofit, or corporate setting.</li><li>Proficiency with Microsoft Office Suite, Google Workspace, and general office technology.</li><li>Exceptional organization, communication, and time management skills.</li><li>Demonstrated ability to manage multiple priorities in a fast-paced, ministry-focused environment.</li><li>Strong attention to detail, professionalism, and commitment to confidentiality.</li><li>Alignment with the mission, vision, and values of The Church Without Walls.</li></ul>Core Competencies:<ul><li>Professionalism &amp; integrity</li><li>Organizational and Time Management Skills</li><li>Strong written and verbal communication</li><li>Confidentiality and discretion</li><li>Problem-Solving &amp; Initiative</li><li>Team Collaboration and Interpersonal Effectiveness</li><li>High Capacity and Detail-Oriented</li><li>Proactive and Positive Attitude</li><li>Multitasker, Creative, and Fast Learner</li></ul>Spiritual Expectations:<ul><li>Maintain a personal relationship with Jesus Christ and a lifestyle consistent with biblical principles.</li><li>Support and actively participate in the mission, vision, and values of The Church Without Walls.</li></ul>Pay: $45,000.00 - $52,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive administrative support: 5 years (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77084 (Required)</li></ul>Work Location: In person

Divin Electrical Services

Overview We are seeking a dedicated Office Assistant to join our team. The ideal candidate will provide essential support to ensure the smooth operation of our office environment.Duties - Perform general office tasks such as filing and organizing documents - Answer and direct phone calls in a professional manner - Assist with customer scheduling and inquiries and provide excellent customer service - Support administrative staff with various tasks as neededRequirements - Proficiency in Microsoft Office suite (Word, Excel) - Strong communication skills and phone etiquette - Ability to type accurately and efficiently - Prior experience in customer support or administrative roles is a plus - Prior experience in an office for a skilled trade is a plus - Excellent organizational skills with attention to detail, and ability to multitask - Basic proofreading skills for reviewing documentsJob Type: Full-timePay: $15.00 - $17.00 per hourExperience:<ul><li>Customer service: 3 years (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77080 (Required)</li></ul>Work Location: In person

Office Assistant

Explore 585+ Administrative support in Houston this April. Find roles across top companies and apply now to boost your career.

585 administrative support jobs In Houston

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Coordinator - Nursing Administration

Administrative Assistant - Enterprise Communications

Administrative Assistant

Office Assistant