part-time administrative assistant Jobs in Chicago

part-time administrative assistant

administrative assistant 3 Jobs in Chicago

administrative assistant 3

assistant club manager

front office manager

legal office assistant

assistant business office manager

Clarendale Six Corners

<div><p><b>STARTING WAGE $55k ANNUALLY FULLTIME POSITION<br>
</b><br>
</p><p></p><p>When you work at <b>CLARENDALE SIXCORNERS </b>you have a front-row seat to the amazing life stories of the wisest people on earth. What&rsquo;s more, you are part of an extraordinary company &ndash; one that&rsquo;s investing in the future of senior living by investing in you. Don&rsquo;t just do a job. Be part of an extraordinary life!
</p><p>The CLARENDALE SIX CORNERS is recruiting for <b>Assistant Business Office Manager </b>In this role you will provide Human Resources and Financial support to the community and Business Office Manager. This person is a key member of the Community team adhering to policies and procedures and upholding the Community&rsquo;s mission, philosophy, values and the Company&rsquo;s vision, principles and Hospitality Promises.
</p><p><b>Here are a few of the daily responsibilities of the Assistant Business Office Manager:
</b></p><p><b>Accounts Payable/Receivable, and HR Functions:
</b></p><ul><li>Assists with preparation and monitors all monthly billing and collection processes utilizing established policies, procedures and tracking systems.
 </li><li>Assists with the processing of invoices on weekly basis.
 </li><li>Assists with posting of rent checks.
 </li><li>Facilitates new hire orientations and reviews new hire paperwork before submitting the documentation to the payroll department.
 </li><li>Interfaces with residents on billing/collection issues.
 </li><li>Files resident and employee records. Updates terminations, 1-9 and TB/Hepatitis binders.
 </li><li>Submits open positions on a weekly basis.
</li><li>Supports creating a culture where the business decisions made in this position, along with individual employee engagement, drive top-line revenue and occupancy.
</li><li>other duties as assigned by Business Office Manager.
</li></ul><p><b>The Community embraces a culture of hospitality. To that end, all employees are expected as a condition of employment to practice the LCS Hospitality Promises&trade; in all interactions with residents, fellow employees, and guests:
</b></p><ul><li>We greet you warmly, by name and with a smile.
</li></ul><ul><li>We treat everyone with courteous respect.
</li></ul><ul><li>We anticipate your needs and act accordingly.
</li></ul><ul><li>We listen and respond enthusiastically in a timely manner.
</li></ul><ul><li>We hold ourselves and one another accountable.
</li></ul><ul><li>We make you feel important.
</li></ul><ul><li>We embrace and value our differences.
</li></ul><ul><li>We ask, &ldquo;Is there anything else I can do for you?&rdquo;
</li></ul><ul><li>We maintain high levels of professionalism, both in conduct and appearance, at all times.
</li></ul><ul><li>We pay attention to detail
</li></ul><p><b>QUALIFICATIONS:
</b></p><ul><li>Proficiency in the English language enabling the employee to read, write, comprehend and communicate simple instructions, correspondence, memos, etc.
</li></ul><ul><li>Familiarity with Microsoft Office Suite products
</li></ul><ul><li>Must demonstrate excellent telephone communication skills.
</li></ul><ul><li>Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
</li></ul><ul><li>Ability to compute simple math, including units of American money.
</li></ul><ul><li>Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
</li></ul><ul><li>Ability to deal with problems involving few concrete variables in standardized situations.
</li></ul><ul><li>Willingness to be available for any/all emergencies regarding the community
</li></ul><ul><li>Ability to multi-task, balance team and individual responsibilities, and respond promptly to resident and visitor needs.<br>
</li></ul><p></p><p><b>Here are a few of the qualifications we need you to have:
</b></p><ul><li>High school diploma or general education degree (GED) required
</li><li><ul><li>One to three years related experience and/or training; or equivalent combination of education and experience
 </li></ul></li><li>6mths- 1year of Senior Living experience.
</li></ul><p><b><i>If you're an enthusiastic, compassionate, senior care professional who is passionate about hospitality and senior engagement- please apply, we'd love to get to know you! EEO Employer</i></b></p></div>

Assistant Business Office Manager

Optima, Inc

<div><b><i>Assistant Property Manager<br>
</i></b><br>
<br>
<br>
Our Assistant Property Manager is a business leader who focuses on resident customer service and assists in managing operations, processing rent payments, collections, financial reporting, supplies, and communications of a multi-million-dollar apartment community. This person must be meticulous in attention to detail and possess a professional and collaborative demeanor as a representative of Optima.<br>
<br>
<b>About Optima</b><br>
Optima is a design-driven real estate development firm rooted in the modernist tradition with offices in Illinois and Arizona. For more than 40 years, we have been developing, designing, building and managing striking urban and suburban luxury residential communities. From the beginning, we aimed to reinvent housing by integrating the functions involved in new construction within one company. We control and execute every aspect of the process in-house &ndash; development, architecture, construction, sales and management &ndash; for a dynamic system that offers greater focus and fluidity. We are committed to delivering extraordinary living through design, innovation, sustainability and management.<br>
<br>
<b>What You'll Do</b><ul><li>
Process leases and all required documentation from move-in to move-out to ensure all records are complete and accurate.</li><li>
Receive and post all payments in Yardi Voyager to insure accurate financial records are always maintained.</li><li>
Issue property notices timely to delinquent residents and work with our attorney to secure timely evictions when necessary.</li><li>
Prosecute collections to maximize revenue from delinquent accounts.</li><li>
Monitor resident insurance certificates to ensure all residents are in compliance with applicable requirements.</li><li>
Process and code all invoices related to property operations and maintenance.</li><li>
Maintain open communication with the Property Manager and Maintenance Supervisor.</li><li>
Provide superior customer service and communication to our residents and prospects to enhance customer satisfaction and increase renewals, revenue, reputation and profitability.
</li><li>Receive telephone calls, emails and in-person visits from residents, prospects and vendors/suppliers.</li><li>
Create, enter data for and manage Yardi reports, serving as the on-site team&rsquo;s Yardi resource.</li></ul><ul><li>
Assist in managing the community&rsquo;s budget by making sound fiscal decisions to increase the net operating income of the community.</li><li>
Issue maintenance service requests.</li></ul><ul><li>
Contribute to cleanliness and curb appeal of the community on an ongoing basis by physically inspecting the community and reporting any service needs to Maintenance. Inspect move-outs and vacancies, when requested.
</li><li>Maintain positive relations with all community vendors. Collect bids, administer contracts and supervise vendors/independent contractors.
</li></ul><ul><li>Assist in planning resident functions. Attend functions and participate as host for any functions as directed by the Property Manager.</li><li>
Assist in ensuring that all Optima policies and procedures are adhered to.
</li><li>Contribute ideas to property manager for marketing community and improving resident satisfaction.</li></ul><br>
<b>
What You'll Need</b><ul><li>
Must have a high school diploma or equivalent. A college degree is also favorable.</li><li>
1-2 years of on-site property business management experience (luxury apartment community experience preferred).</li><li>
Experience maintaining accounting reports.</li><li>
Must have experience in Yardi, a property management-based CRM as well as Microsoft Office Suite.</li><li>
General office and bookkeeping skills</li><li>
Ability to work a flexible schedule that will include some weekends
</li></ul><b>What Will Set Your Apart</b><ul><li>
A competitive spirit
</li><li>High-energy</li><li>
Customer-service driven</li><li>
Warm, friendly and service-oriented philosophy
</li><li>High degree of flexibility and tolerance for change
</li><li>Superior written and verbal communications skills
</li><li>Organized and detail-oriented
</li><li>Effective at setting priorities/managing competing demands
</li><li>Aptitude to work both independently and as a team member</li></ul><br>
<b>
Benefits and Perks
</b><ul><li>Annual Salary Range: $65,000 - $75,000</li><li>
Competitive benefits and great perks make a huge difference; we get that, so you&rsquo;ll get them too. At Optima, we believe they should be meaningful and a part of what makes us great!</li><li>
Come as you are! At Optima we celebrate diversity and are committed to creating an inclusive environment for all team members. Optima evaluates qualified applicants without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or other legally protected characteristics</li></ul><br>
<p>
</p><p>WLNafAIdu8</p></div>

Assistant Property Manager - Chicago

The Dinerstein Companies

<div><p>Are you ready to be the cornerstone of our community, managing operations and fostering connections that transcend the basic introductions? If you're passionate about people and property, this is the role you've been waiting for!<br>
<br>
As one of the nation&rsquo;s largest multi-family and student housing community developers, <b>The Dinerstein Companies</b> has completed over 75,000 multi-family apartments and 44,000 student housing beds in 26 states. TDC is an integrated company specializing in the development, construction, and property management of the nation&rsquo;s finest apartment communities, with over sixty years in business. Whether it&rsquo;s luxury mid-rise, high-rise residences or the most innovative off-campus student housing, TDC has the experience, expertise, and reputation for developing premier apartment communities.<br>
<br>
We are an experienced company. Not a management company. We wake up daily with a renewed mission towards genuine hospitality and authentic care. We seek to build and encourage relationships that create lasting memories. People will know why we love our work by how they feel after each encounter with our team and our communities. The extra degree of customer service makes all the difference. TDC looks for dynamic individuals eager to be the face of our company, brand, and property in our markets. Team members should embody the Core Values of The Dinerstein Companies.
<br>
<br>
As the Assistant Manager, you will play a critical role in our community. You will have the mojo and constantly work to improve our community&rsquo;s operations. You will wear many hats and understand the general workings of an apartment community from the ground up. You will deliver top-notch service to all our clients and residents. You will be expected to work accurately, effectively, and efficiently.
<br>
<br>
<b>As our Assistant Community Manager, you will be expected to:</b></p><ul><li>
Process renter&rsquo;s applications for approval.</li><li>
Address matters involving residents and their needs.</li><li>
Contribute to the community's success by maintaining all aspects of bookkeeping and general administrative responsibility in the office.</li><li>
Handle all AR.
</li><li>Help ensure that invoices are processed (manager specific).</li><li>
Maintain and review individual resident lease file documents for accuracy.</li><li>
Ensure vendor documents meet compliance requirements.</li><li>
Reconcile property accounts monthly.</li><li>
Process move-ins and move-outs.</li><li>
Leasing activity - phone calls, emails, touring, and leasing apartments.</li><li>
Follow up on delinquent accounts.</li></ul><p><b>
To thrive, you should have:</b></p><ul><li>
2 years of experience as an Assistant Manager or Bookkeeping role in multifamily housing.</li><li>
Prior experience with affordable/income-restricted and high-end communities is a plus.</li><li>
Knowledge of generally accepted accounting principles.</li><li>
High school diploma or GED certificate.</li><li>
Must meet company background investigation, credit screening, and drug screening.</li><li>
Valid driver&rsquo;s license.</li></ul><p><b>
Best-in-Class Benefits and Perks:</b><br>
We value our employees&rsquo; time and efforts. Our commitment to your success is enhanced by competitive compensation and an extensive benefits package including:</p><ul><li>
Comprehensive health coverage: Medical, dental, and vision insurance provided.</li><li>
Robust retirement planning: 401(k) plan available with employer matching.</li><li>
Financial security: Life and disability insurance for added protection.</li><li>
Flexible financial options: Health savings and flexible spending accounts are offered.</li><li>
Well-being and work-life balance: Paid time off, flexible schedule, and remote work choices provided.</li></ul><p>
Plus, we work to maintain the best environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.<br>
<br>
<b>Apply Today!</b><br>
Are you ready to be the driving force behind our community, where connections flourish, neighbors become friends, and the sense of home is palpable? Take the first step in joining us by submitting your resume to:<br>
<br>
<i>We are an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law</i></p></div>

Assistant Community Manager

Adler University

<div><p>The Project Coordinator for Strategic Initiatives provides administrative, logistical, and operational support primarily to the Senior Vice President (SVP)/Chief Operating Officer (COO), and to the Office of the President more broadly. Reporting to both the SVP/COO (who also serves in a capacity of Board Secretary) and the Project Manager and Executive Assistant to the President, this role is the primary administrative resource for SVP/COO-driven and board-related projects, priorities, and day-to-day tasks while also supporting presidential office operations in close partnership with and direction from the Project Manager and Executive Assistant to the President.</p>
<p>
The work spans four main areas: financial administration (processing and reconciling invoices, expenses, and reimbursements for the Office of the President and Board of Trustees); board logistics and governance support (coordinating meetings, materials, travel, and documentation for the Board of Trustees); communications support (drafting correspondence and providing copyediting and formatting assistance); and general administrative coordination including scheduling, travel, and project tracking.</p>
<p>
The dual reporting structure &mdash; the SVP/COO and the Project Manager and Executive Assistant to the President &mdash; ensures that the role is operationally integrated across the office while remaining directly responsive to SVP/COO priorities. Success in this role requires a genuine commitment to collaboration, operational excellence, accuracy, and policy compliance, and an interest in working in a highly collaborative and fast paced, outcomes driven environment. There will be great exposure to leadership and learning opportunities in this role.</p>
<p><b>
Key Responsibilities</b></p>
<p>
SVP/COO &amp; Presidential Office Support (40%)</p>
<ul>
<li><p>Provide high-quality administrative support to the SVP/COO and the Office of the President, including calendar management, correspondence, document preparation, and day-to-day operational coordination.</p>
</li>
<li><p>Create project plans and set meetings with teams according to key priority and project deliverables with consultation with the SVP/COO.</p>
</li>
<li><p>Prepare, format, and proofread executive materials including briefing documents, presentations, reports, and correspondence &mdash; ensuring all materials are polished, accurate, and appropriate for senior leadership audiences.</p>
</li>
<li><p>Draft initial communications on behalf of the SVP/COO and Office of the President, including internal memos, external correspondence, and other materials requiring a professional and institutional voice.</p>
</li>
<li><p>Support daily office operations in coordination with the Administrative Manager, Executive Assistant to the President, and other office staff, including phone coverage, visitor management, and office coordination.</p>
</li>
<li><p>Maintain organized, accurate, and confidential electronic and physical records and files.</p>
</li>
<li><p>Ensure smooth operations and logistics for meetings and events to maximize time of participants; set up Zoom and Teams meeting links, follow-up to support appropriate meeting attendance, and coordinate to collect, create, and distribute agenda before meetings.</p>
</li>
<li><p>Serve as a back-up for the President&rsquo;s scheduler.</p>
</li>
</ul><p>Board of Trustees Logistics &amp; Governance Support (20%)</p>
<ul>
<li><p>Serve as a primary administrative point of contact for Board of Trustees members and their support teams &mdash; coordinating scheduling, travel, logistics, and communications with professionalism and discretion.</p>
</li>
<li><p>Support the Board Secretary function by assisting with the preparation and distribution of board and committee materials, meeting minutes, approvals, and governance documentation.</p>
</li>
<li><p>Coordinate logistics for board meetings and committee meetings &mdash; including space reservations, catering, AV and technology needs, travel arrangements, and on-site support.</p>
</li>
<li><p>Maintain accurate and current board records, including member contact information, committee assignments, term dates, and governance documentation.</p>
</li>
<li><p>Assist with planning and execution of board-related events and engagements, ensuring smooth operations from planning through close.</p>
</li>
</ul><p>Invoice, Expense &amp; Financial Administration (15%)</p>
<ul>
<li><p>Process, track, and reconcile invoices, receipts, expense reports, reimbursements, and check requests for the Office of the President and Board of Trustees &mdash; with consistent attention to accuracy, timeliness, and compliance with institutional policies.</p>
</li>
<li><p>Serve as a primary point of contact for reimbursement and reconciliation within the Office of the President, working closely with the Executive Assistant and Administrative Manager to ensure all financial transactions are processed correctly and on schedule.</p>
</li>
<li><p>Coordinate with the Finance office on invoice approvals, vendor payments, and budget tracking as needed.</p>
</li>
<li><p>Maintain organized financial records and documentation to support audits, reviews, and reporting.</p>
</li>
</ul><p>Travel Coordination (5%)</p>
<ul>
<li><p>Under the direction of the administrative manager, support coordination of domestic and international travel for the President, SVP/COO, and Board of Trustees members &mdash; including itineraries, transportation, lodging, visa or documentation needs, and detailed logistics.</p>
</li>
<li><p>Anticipate and resolve travel complications proactively, ensuring senior leaders and board members experience seamless, well-managed travel.</p>
</li>
<li><p>Maintain and reconcile travel-related expenses in accordance with institutional policies.</p>
</li>
</ul><p>Project &amp; Administrative Coordination (20%)</p>
<ul>
<li><p>Provide project coordination support for initiatives led by the Office of the President &mdash; tracking timelines, action items, deliverables, and follow-up to ensure nothing falls through the cracks.</p>
</li>
<li><p>Support administrative compliance and documentation efforts, coordinating communications, maintaining records, and assisting with audits or reviews as needed.</p>
</li>
<li><p>Provide administrative support to senior leadership team committees or working groups, including scheduling, materials preparation, and documentation.</p>
</li>
<li><p>Collaborate across departments and constituencies with professionalism and discretion, representing the Office of the President with care and institutional awareness.</p>
</li>
<li><p>Oversee timekeeping and administrative guidance for student workers, temporary staff, or interns supporting the Office of the President, as assigned.</p></li></ul><br>
<p>
</p><p><b>Qualifications</b></p>
<p>
Required</p>
<ul>
<li><p>Prior experience in an administrative, executive support, or operations role &mdash; in a professional, academic, nonprofit, or mission-driven environment.</p>
</li>
<li><p>Strong organizational, time-management, and multitasking skills; ability to manage multiple priorities accurately in a fast-paced environment.</p>
</li>
<li><p>Excellent writing, editing, and proofreading skills, with the ability to produce clear, polished materials for senior and governance audiences.</p>
</li>
<li><p>Experience with or demonstrated ability to quickly learn invoice processing, expense reconciliation, and financial record-keeping.</p>
</li>
<li><p>Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook) and Google Workspace.</p>
</li>
<li><p>High level of professionalism, discretion, and sound judgment in handling confidential information.</p>
</li>
<li> <p>Proactive, self-directed working style with the ability to anticipate needs and act without waiting to be asked.</p>
</li>
<li><p>Genuine commitment to operational excellence and continuous improvement.</p>
</li>
<li><p>Collaborative, collegial approach with the ability to work effectively across diverse constituencies and stakeholders.</p>
</li>
<li><p>A learning mindset and openness to leveraging tools and resources, including AI.
</p></li><li><p>Appreciation for and commitment to the mission of Adler University.</p>
</li>
</ul><p>Preferred</p>
<ul>
<li><p>Experience supporting a Board of Trustees, governing body, or senior executive in a higher education or nonprofit setting.</p>
</li>
<li><p>Familiarity with board governance processes, meeting administration, or corporate secretary functions.</p>
</li>
<li><p>Experience coordinating domestic or international travel for senior leaders.</p>
</li>
<li><p>Demonstrated curiosity and interest in higher education, mission-driven organizations, or institutional leadership.</p></li></ul><br>
<p>
</p><p><b>Salary Range: $55,000.00 - $65,000.00</b></p>
<p><b>
Work Environment (Physical Demands): </b>The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.</p><br>
<p></p>
<p><b>
Universal Core Behaviors:</b></p>
<p><b>
Commitment to Adler&rsquo;s Mission</b></p>
<ul>
<li>Acts with personal integrity, honesty, compassion. and integrity in all professional responsibilities.
</li><li>Aligns professional actions with Adler&rsquo;s commitment to community-rooted education, research, and impact.
</li><li>Contributes to a culture that advances health, well-being, and community connection &mdash; locally and globally.
</li><li>Respects and values colleagues and community partners.
</li></ul><p><b>Accountability and Excellence</b></p>
<ul>
<li>Demonstrates results-oriented focus and commitment to quality.
</li><li>Consistently meets deadlines and delivers work of high professional standard.
</li><li>Prioritizes service and responsiveness.
</li><li>Seeks opportunities to improve efficiency, effectiveness, and resource use.
</li><li>Takes ownership of performance, seeks feedback, and accepts responsibility for actions.</li>
</ul>
<p><b>Communication</b></p>
<ul>
<li>Communicates with respect, diplomacy, and professionalism.
</li><li>Demonstrates active listening and comprehension.
</li><li>Expresses ideas clearly and effectively in both oral and written forms.
</li><li>Keeps colleagues informed in a timely and transparent manner.
</li></ul><p><b>Collaboration and Teamwork</b></p>
<ul>
<li>Actively contributes to and engages with colleagues, partners, and communities.
</li><li>Builds relationships rooted in respect, empathy, and trust.
</li><li>Demonstrates curiosity, courage, and integrity in guiding work and decisions.
</li><li>Makes thoughtful, informed decisions that balance short-term needs with long-term impact.
</li><li>Works cooperatively with colleagues to achieve collective goals.
</li></ul><p><b>Adaptability and Lifelong Learning</b></p>
<ul>
<li>Approaches challenges with proactive problem-solving.
</li><li>Commits to lifelong learning by continuously developing skills, knowledge, and effectiveness.
</li><li>Supports and adapts to evolving needs in the work environment.
</li></ul><p><b>Partnership with Supervisors</b></p>
<ul>
<li>Engages supervisors as partners in achieving goals.
</li><li>Fosters open, respectful communication to maintain alignment and clarity.
</li>Seeks guidance and feedback when appropriate while demonstrating initiative and accountability.<br>
<li>
 </li></ul><p></p><p><b>Equal Opportunity Employer</b></p>
<p>
It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law.</p></div><p></p>

Project Coordinator, Strategic Initiatives

Onni Group

<div><p><b>Job Description:</b></p><p>
The Residential Assistant Property Manger assists in the execution of strategic business plans and in leading day-to-day operations for an assigned residential building. The Residential Assistant Manager is a gatekeeper of accuracy and ensures accounting and administrative functions are conducted with precision. The Assistant Manager is a team leader and offers coaching and support to associates. They lead the team by example and ensure service and sales standards exceed customer expectation as well as ensure the property achieves established financial and operational goals. This team leader oversees that all work is carried out in accordance with the company&rsquo;s policies and procedures, and any applicable local, state or federal laws.</p><p></p><p><b>
Perks &amp; Benefits:</b></p><ul><li>
Competitive pay and a Comprehensive Benefit Package</li><li>
Health Saving Account, Flexible Saving Account, Employee Assistance Program</li><li>
Annual Education Allowance</li><li>
Generous Referral Program</li><li>
Fun and collaborative company culture with lots of team-building events</li><li>
Friends and Family rates for Level Hotels &amp; Furnished Suites, The Opus Hotel and The Emily Hotel</li></ul><p><b>
What Will You Do?</b></p><ul><li>
Manage, create, and maintain monthly A/R duties including but not limited to payment processing and management, &ldquo;Pre- Month End&rdquo; and &ldquo;Accounting Month End&rdquo; reports.</li><li>
Administer and maintain all administrative duties related to A/P, active purchase order system then coding invoices, and submitting them to the Head Office within the mandated time frame.</li><li>
Oversee, prepare, and carry out legal processes, weekly reporting, rent collection, delinquency management, Notices to Pay Rent or Quit, evictions, collections, Covid-19 moratorium understanding and updates, and balanced owed letters.</li><li>
Collaborate with the Service Team. Track resident service requests to ensure accuracy and resident satisfaction. Work with the Service Team to ensure an exquisite tour path.</li><li>
Process move-outs and resident final account statements.</li><li>
Understand every aspect of the customer&rsquo;s experience. Offer recommendations and work to find the right solutions.</li><li>
Execute a marketing plan and review reporting to ensure effective application of resources.</li><li>
Create and deliver any general notices to the residents and vendors.</li><li>
Maintain strong communication with all residents via Resident Email Blasts and notices.</li><li>
Assist with resolving resident issues, complaints, or special requests/accommodations.</li><li>
Create, print, and distribute reports required by the office or service team.</li><li>
Create and produce any forms, notices, marketing collaterals as directed.</li><li>
Oversee and manage day-to-day duties and responsibilities of Resident Services and Concierge teams.</li><li>
Support leasing staff by performing any and all duties of a Leasing Consultant as needed.</li><li>
Help plan and host monthly resident functions.</li><li>
Ensure that the office is always clean and that all workstations and filing areas are being kept organized as per company policy. Maintain office inventory and orders supplies as needed.</li><li>
Ensure that the property office is organized and runs smoothly as per company policies and in the absence of the Property Manager.</li><li>
Responsible for validation of all data entry including prospect, traffic, applications, leases, move-outs, deposits and closing reports.</li><li>
Comply with Company&rsquo;s policies and procedures, safety rules and regulations, and all applicable local, state, and federal laws.</li><li>
Successfully complete all training provided by the company with regards to accounting, fair housing, marketing, leasing, customer service, etc.</li><li>
Perform other duties assigned.</li></ul><p></p><p><b>
What You Bring:</b></p><ul><li>
Positivity-infused leadership style with the ability to persuade and negotiate well with others.</li><li>
3 years in Residential Property Management with a proven track record in sales and administrative responsibility.</li><li>
Demonstrated ability to read, write, and communicate effectively in English.</li><li>
Ability to comprehend and complete legal documents, sell and explain apartment features, and answer questions about the property&rsquo;s operation.
</li><li>Demonstrated proficiency in Internet, word processing, spreadsheet, and database management programs to complete required reports and employment documents.</li><li>
Strong proficiency in using property management software, preferably Yardi.</li><li>
Excellent experience in MS Excel, MS Word, MS Outlook and MS Windows.</li><li>
Demonstrates initiative, personal awareness, professionalism, integrity, professional appearance and exercises confidentiality.</li><li>
High School diploma or GED (College degree, preferred) and an employment history that demonstrates the application of property management, sales, marketing, and customer service background sufficient to manage the day-to-day operation of an apartment community.</li></ul><p></p><p><b><br>
Salary Range:</b></p><p>
$70,000 - $75,000</p><p></p><p><b><br>
About The Company:</b></p><p><b>
Onni</b></p><p>
For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.</p><p></p><p><b><br>
AI Use:</b></p><p>
This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.</p><p></p><p><br>
All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.</p><p></p><p><b><br>
How To Apply:</b></p><p><i>
Please apply through the link on the job posting and attach your resume and any other required documents.</i></p><p><i>
We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.</i></p></div><p></p>

Assistant Residential Property Manager

Cooley LLP

<div><div>Cooley is seeking a Marketing Assistant to join the Marketing team in support of the business practice groups.</div><div></div><div>
Position summary: Under the supervision of the Practice Group Marketing Manager (Business), the Marketing Assistant will work closely with other marketing team members to support business development and marketing activities for designated practice groups, sectors and/or geographic markets. The primary goal is to drive revenue through supporting the administrative aspects of new business opportunities and client expansion programs, including pitches and proposals, events and sponsorships, key client initiatives, and sales pipeline management. Specific duties and responsibilities include, but are not limited to, the following:</div><div></div><div>
Position responsibilities:</div><div></div><ul><li>
Enter and update bio, practice group and experience records in databases</li><li>
Maintain Salesforce data, including create and update leads, opportunity, referral account records and campaigns, maintain mailing lists, and generate data reports</li><li>
Synthesize and analyze opportunity records and deal history for targeting efforts</li><li>
Maintain public companies client list</li><li>
Create and update logo slides</li><li>
Support edits to pitch documents</li><li>
Download and format bios</li><li>
Draft opportunity details to be tracked within Salesforce</li><li>
Win/loss follow-up</li><li>
Act as editorial coordinator for the Business Department&rsquo;s Microsoft Teams channel</li><li>
Perform content audits, updates and drafting for Cooley.com</li><li>
Act as project &amp; deadline calendar coordinator</li><li>
Coordinate with secretaries and/or practice team assistants to calendar various partner/marketing calls</li><li>
Provide event support, particularly as it relates to attendee intel</li><li>
All other duties as assigned or required</li></ul><div></div><div>
Skills and experience:</div><div>
Required:</div><ul><li>
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications</li><li>
Available to work overtime, as required</li></ul><div>
Preferred:</div><ul><li>
Bachelor&rsquo;s Degree, preferably in business, communication, marketing, or related field</li><li>
Proficiency in Salesforce and Foundation</li></ul><div></div><div>
Competencies:</div><ul><li>
Acute attention to detail</li><li>
Excellent oral and written communication and proofreading skills</li><li>
Ability to prioritize, multi-task, work under pressure, meet deadlines efficiently and maintain flexibility</li><li>
Ability to work independently</li><li>
High level of initiative, diplomacy and tact</li><li>
Professional demeanor</li></ul><div></div><div>
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.</div><div></div><div>
The expected hourly pay range for this position with a work schedule of 40 hours per week is $25.50 - $31.00 ($53,040.00 - $64,480.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.</div><div></div><div>
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.</div></div>

Marketing Assistant - Private Companies

Old Republic International

<div>CENTRAL TITLE DIVISION<div></div><div>
Job Description:</div><div>
The Underwriting Assistant is responsible for coordinating commercial multi-site and multi-state refinance and sale transactions under the direct supervision of a Senior VP and Underwriting Counsel; for answering inquiries from customers and staff on pending transactions; and for maximum levels of customer satisfaction in the providing of title and closing services.</div><div></div><ul><li><i>This is an onsite position and requires in-office attendance 5 days per week in the Chicago, IL office.</i></li></ul><div><br>
Essential Duties and Responsibilities:</div><ul><li><div>
Assist underwriters and office manager with underwriting and closing transactions.</div></li><li><div>
Issue proforma policies and final policies under the direction and supervision of the underwriter(s) and the Office Manager.</div></li><li><div>
Coordinates with all customers to confirm all required documentation is provided prior to closing.</div></li><li><div>
Maintains a close communication with examiner, underwriters making sure all files are ready to close.</div></li><li><div>
Liaison between customers and offices preparing title work.</div></li><li><div>
Record documents as needed.</div></li><li><div>
Assist department with other administrative responsibilities.</div></li><li><div>
Performs all other duties as assigned by supervisor.</div></li></ul><div></div><div>
Essential functions continued:</div><ul><li><div>
Ability to work from 8:00am to 5:00pm Monday through Friday</div></li><li><div>
Ability to manage and supervise assistant coordinators and support staff</div></li><li><div>
Ability to prioritize, organize and handle multiple site projects and portfolios</div></li><li><div>
Be responsible for the management of revenue</div></li><li><div>
Must be personable, positive and a professional representative of the Company</div></li><li><div>
Regular consistent attendance is required</div></li><li><div>
Ability to accept supervision</div></li><li><div>
Ability to foster, develop and maintain professional and collaborative working relationships. Must be able to get along and interact with others.</div></li></ul><div></div><div>
Knowledge/Skills/Experience required:</div><ul><li><div>
Previous commercial title insurance experience preferred</div></li><li><div>
Excellent verbal and written communication skills</div></li><li><div>
Excellent interpersonal and customer service skills</div></li><li><div>
Ability to prioritize and handle multiple projects</div></li><li><div>
Strong attention to detail and organizational skills</div></li><li><div>
Proficient in Microsoft Office and Outlook</div></li></ul><div></div><div>
#LI-KT1</div><div></div><div>
The estimated pay range stated represents the typical pay range for this position or similarly employed employees or employees performing substantially similar work. Factors which may be used to determine the actual pay rate may include, but are not limited to, education, training or experience; seniority; merit and work performance; quantity or quality of production; regional differences in compensation; differences in local minimum wages, or ability and effort.</div><div></div><div>
Position's Pay Range:</div><div></div>
$26.50 - $31.25<div></div><div>
Benefits may include:</div><ul><li><div>
Comprehensive medical, prescriptions, dental and vision plans</div></li><li><div>
401(k) plan with a discretionary company match</div></li><li><div>
Shareholder Purchase and Reinvestment Plan</div></li><li><div>
Basic life and accidental death and dismemberment insurance premium paid by the company</div></li><li><div>
Voluntary supplemental life insurance for employees, spouses and dependent children</div></li><li><div>
Fertility and Family Building Benefits</div></li><li><div>
Paid Disability benefits</div></li><li><div>
Paid time off programs</div></li><li><div>
11 Company paid holidays per year</div></li><li><div>
Flexible spending account</div></li><li><div>
Health savings account (available to High Deductible Health Plan participants only)</div></li><li><div>
Employee Assistance Program</div></li><li><div>
Educational Assistance Program</div></li><li><div>
Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance</div></li><li><div>
Title insurance policies and certain escrow services for the employee&rsquo;s primary personal residence at no charge</div></li><li><div>
Transportation benefit plan for mass transit, parking and vanpool, in several markets</div></li></ul><div></div><div>
Note: If you currently are employed by Old Republic Title (or one of its wholly owned affiliated companies) please get in touch with your human resources representative regarding the application process.</div><div></div><div>
For California applicants, please click the following link to view our <div>CCPA Applicant Notice</div></div><div><i>
Old Republic Title is an Equal Opportunity Employer</i></div></div>

Underwriting Assistant

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