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administrative assistant (new york, ny) Jobs in New York

administrative assistant (new york, ny)

assistant designer nyc hybrid

HarperCollins Canada and Harlequin

<div>Overview:
<div>
HarperCollins Publishers seeks an Assistant Designer with a passion for manga, manhwa, and manhua to join our graphic novel imprint, HarperAlley. Launched in the fall of 2020, HarperAlley is a collaborative, creator-focused publisher of graphic novels for readers of all ages ranging from children to adults. The Assistant Designer will be an integral part of the team, working with creators, licensors, and in-house team to design books that stand out in the rapidly growing graphic novel marketplace.
</div>Responsibilities:
<ul><li>Create and execute arresting jacket and interior designs under general supervision</li><li>
Follow design workflow and adhere to tight deadlines</li><li>
Assist all phases of design process and production process. Prepare mechanical files and production-ready layouts for print, coordinate with the production team to create files for proofs and assist with color-reviews.
</li><li>Participate in group creative discussions</li><li>
Collaborate and effectively work with freelancers and creators</li><li>
Communicate with in-house departments to keep workflows moving smoothly</li><li>
Archives files into DAM</li><li>
Create dummies/mockups as well as other sales materials for sales presentations</li><li>
Work closely with Art Director to keep them informed on project and production status</li><li>
Provide general administrative support, including coding and processing invoices, archiving files and contracts, updating and maintaining Biblio, etc.
</li></ul>Qualifications:
<ul><li>1+ years of relevant work experience required</li><li>
A proven ability to envision and execute outstanding design</li><li>
Keen eye for detail and experience working with the production teams to ensure high quality end products</li><li>
Strong typographic skills; Hand-lettering skills a plus</li><li>
Understanding of manga, manhwa, and manhua book techniques, marketplace, and knowledge of current trends</li><li>
Strong organization, time management, and communication skills</li><li>
Thorough knowledge and experience with InDesign, Photoshop, Illustrator, ClipStudio and related applications</li><li>
Knowledge of children&rsquo;s and young adult publishing field a plus</li><li>
Passion for graphic novels a must</li><li>
Preferred candidate will have the ability to communicate effectively in both Japanese and English.</li></ul><div>
HarperCollins Publishers is a company full of people who are passionate about books. When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That&rsquo;s why cover letters are strongly preferred.</div><div> 
</div><div>The salary range for this position $55,000. We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.</div><div> 
</div><div>In addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including &quot;elective&quot; benefits employees may select to best fit the needs and personal situations of our diverse workforce. 
</div><div></div><div>HarperCollins Publishers is an equal opportunity employer.</div><div></div><div> 
HarperCollins Publishers is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at TalentManagement@harpercollins.com. Note: we will only respond to accommodation requests.</div></div><div></div>

Assistant Designer (NYC Hybrid)

JW Michaels & Co.

<div>
 
 Global company in NYC is hiring an Executive Personal Assistant to support the CEO. This role is hybrid.
 
 
 
 
 
 The Executive Personal Assistant will be managing calendars, booking travel arrangements, assisting with projects, expenses, and providing executive level support.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree is required
 </li>
 <li>
 7+ years supporting a CEO
 </li>
 <li>
 Experience with both executive assistant and some personal assistance required
 </li>
 </ul>
 
 
</div>

Executive Personal Assistant

Vaco by Highspring

<div>
 
 
 Administrative Assistant - UHNW Family Office
 
 
 
 Location:
 
 New York, NY
 
 
 Salary
 
 :$75,000-80,000
 
 
 
 The Role:
 
 We are seeking a bright, highly discreet Administrative Assistant to support a prominent Family Office and Private Residence. This is a dynamic "hybrid" role that requires a blend of professional office administration and high-touch personal support.
 
 The ideal candidate is a proactive problem-solver who possesses exceptional judgment and the ability to navigate both a corporate boardroom and a private household with ease.
 
 
 
 Core Responsibilities
 
 <ul>
 <li>
 
 Executive Coordination:
 
 Manage complex calendars, coordinate appointments, and handle scheduling for both professional and personal obligations.
 </li>
 <li>
 
 Logistical Support:
 
 Serve as the "connective tissue" between the family's NYC office and private residence, including running sensitive errands and ensuring seamless operations between both locations.
 </li>
 <li>
 
 Vendor Relations:
 
 Act as a professional point of contact for external vendors and service providers; must be well-spoken and able to negotiate and follow up effectively.
 </li>
 <li>
 
 Project Management:
 
 Anticipate needs before they arise, thinking through challenges independently while maintaining a high level of respect for family privacy.
 </li>
 <li>
 
 Digital Support:
 
 Utilize Outlook for heavy scheduling and Excel for basic tracking and organizational tasks.
 </li>
 </ul>
 
 Candidate Profile
 
 <ul>
 <li>
 
 Experience:
 
 2-3+ years of administrative experience, ideally within a Family Office, Luxury Brand, or high-level Corporate environment.
 </li>
 <li>
 
 Discretion:
 
 Absolute commitment to confidentiality and the ability to handle sensitive information with a high degree of "quiet" professionalism.
 </li>
 <li>
 
 Communication:
 
 Exceptionally well-spoken with a polished phone presence and clear written skills.
 </li>
 <li>
 
 Technical Skills:
 
 Proficiency in Microsoft Office (specifically Outlook and Excel).
 </li>
 <li>
 
 The "Right" Mindset:
 
 A "no task is too small" attitude paired with the intellectual horsepower to work with minimal guidance.
 
 </li>
 </ul>
 Vaco PLC is acting as an Employment Agency in relation to this vacancy.
</div>

Administrative Assistant

Fourth Floor

<div>
 
 Our client, a fast growing Apparel Company, is looking for a Sportswear Design Designer to join their team in NYC!
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Lead the design direction for Sportswear, aligning with brand identity and market trends
 </li>
 <li>
 Develop seasonal concepts, color palettes, key items, and fabric/trim strategies
 </li>
 <li>
 Oversee trend research, competitive analysis, and market insights to drive innovation
 </li>
 <li>
 Manage and mentor the design team, providing creative guidance and performance feedback
 </li>
 <li>
 Ensure timely execution of the design calendar and deliverables across all categories
 </li>
 <li>
 Collaborate with cross-functional partners in merchandising, technical design, product development, and production
 </li>
 <li>
 Approve initial designs, fabrications, sketches, and final samples to ensure consistency and quality
 </li>
 <li>
 Participate in fittings and ensure garments meet design intent and fit standards
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 8+ years of design experience in women's Sportswear
 </li>
 <li>
 Strong knowledge of the Missy and women's customer and market preferences
 </li>
 <li>
 Excellent understanding of garment construction, fabrics, and technical design processes
 </li>
 <li>
 Advanced trend forecasting and color sensibility
 </li>
 <li>
 Proficient in Adobe Creative Suite (Illustrator, Photoshop) and PLM systems
 </li>
 <li>
 Strong communication, organizational, and leadership skills
 </li>
 <li>
 Ability to manage multiple priorities and meet deadlines in a fast-paced environment
 </li>
 <li>
 Collaborative and solution-oriented mindset
 </li>
 <li>
 Bachelor&rsquo;s degree in Fashion Design or a related field preferred
 </li>
 </ul>
 
 
</div>

Design Director - Sportswear

Confidential Company

<div>
 
 
 Personal Assistant to CEO
 
 
 
 
 Global Entertainment Company | New York, NY | Onsite
 
 
 
 A global entertainment company is seeking a
 
 Personal Assistant to support the CEO
 
 in its Midtown NYC office.
 
 
 This is a great opportunity to join a fast-growing entertainment organization producing and distributing high-caliber content. The New York office is a small, collaborative team (about 10 people), and this role will work closely with a
 
 team of assistants across multiple offices
 
 supporting a dynamic CEO with a fast-paced schedule.
 
 
 This role is ideal for someone who wants to
 
 build a long-term career supporting senior leadership in the entertainment industry
 
 and thrives in a high-energy, no-ego environment.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage a complex, fast-moving CEO calendar
 </li>
 <li>
 Coordinate domestic and international travel (commercial and private aviation)
 </li>
 <li>
 Handle high-volume calls and communications
 </li>
 <li>
 Assist with both professional and personal tasks including appointments, errands, gifting, and family logistics
 </li>
 <li>
 Liaise with internal teams and external partners across offices in LA, Texas, NYC, and London
 </li>
 <li>
 Support general administrative and operational needs as priorities shift
 </li>
 <li>
 Provide occasional driving support for meetings, airports, productions, and events
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 Highly organized, proactive, and resourceful
 </li>
 <li>
 Comfortable supporting both professional and personal needs for an executive and family
 </li>
 <li>
 Strong discretion and sound judgment
 </li>
 <li>
 Valid passport and willingness to travel as needed
 </li>
 <li>
 Valid driver&rsquo;s license
 </li>
 </ul>
 
 
 Details
 
 
 <ul>
 <li>
 Onsite
 
 5 days/week &ndash; Midtown West
 
 </li>
 <li>
 Hours typically
 
 9am&ndash;7pm
 
 with flexibility as needed
 </li>
 <li>
 
 $22&ndash;25/hour + overtime
 
 (flexible for exceptional candidates)
 </li>
 </ul>
 
 
 
 
 A great opportunity to join a respected entertainment company with strong culture, excellent tenure, and exposure to a dynamic CEO.
 
</div>

Personal Assistant to CEO

Schulman Plastic Surgery

Overview Busy, high-end and nationally-recognized Plastic Surgery Practice is looking to add another member to our front office team. We are a small but tight team, therefore all our staff must be ready, willing, and able to work outside of their traditional roles for the betterment of the office and exceptional patient care. We are looking for someone with previous experience in a medical office, preferably cosmetic surgery, who is knowledgeable about cosmetic procedures and terminology and has amazing people skills. If you are a Medical Assistant, there can be an opportunity for this to be a hybrid administrative/medical assistant position if you are the right person.Candidates must be available to work in person Monday through Friday in our Upper East Side NYC office. The work hours are usually 10:30am-6pm but there can be some flexibility on start time if requested.Requirements<ul><li>Previous experience in a front desk or administrative role, preferably in a medical setting, with bonus points for experience in a cosmetic/aesthetic practice.</li><li>Proficiency in medical scheduling practices and familiarity with healthcare terminology.</li><li>Bilingual candidates (english/spanish) are encouraged to apply to enhance communication with diverse patient populations.</li><li>Strong understanding of HIPAA regulations</li><li>Excellent organizational skills with the ability to multitask effectively.</li><li>Proficient typing skills and experience with office software applications.</li><li>Strong attention to detail and commitment to maintaining confidentiality.</li><li>Dedication to customer service.</li></ul>Responsibilities<ul><li>Greet patients and visitors warmly, providing exceptional customer service.</li><li>Manage medical scheduling, ensuring appointments are booked accurately and efficiently.</li><li>Handle incoming phone calls with professionalism, utilizing effective phone etiquette.</li><li>Maintain patient records and documentation in compliance with HIPAA regulations.</li><li>Review documentation for accuracy and completeness before patient visits.</li><li>Assist with administrative tasks such as filing, data entry, and office organization.</li><li>Collaborate with healthcare providers to facilitate smooth operations within the office.</li><li>Utilize medical software systems. Experience with MacPractice and/or Weave is optimal but not necessary.</li><li>Perform other tasks necessary for the efficient running of the office and providing excellent patient care (keeping a clean workspace and office, speaking with vendors, stocking supplies, payment of office bills, etc)</li></ul>Do you think you are the right person? Are you currently at an office and are looking for a change? Join our team as a Front Desk Coordinator/Administrative Assistant where your contributions will make a meaningful impact on our patients' experiences!Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.Job Type: Full-timePay: $21.00 - $24.00 per hourBenefits:<ul><li>On-the-job training</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li></ul>Work Location: In person

Medical Office Front Desk Coordinator/Administrative Assistant/Medical Assistant

Knockout Renovation Svcs., Inc.

Residential Interior Designer Project Manager - Requires 10 years min experience About usAll-in-one, design-products and remodeling firm focused on residential interiors in Manhattan, Brooklyn and Queens. We're based in Chelsea, Manhattan.We make it simpler for homeowners to have renovations done as we handle everything from design and product selection assistance to orders, deliveries, permits, and installations. We back it up with a 7-year labor and products warranty and an on-time guarantee. Our benefits to clients are advantageous and unique in key ways.Our projects range from full apartment and house interior renovations to combining apartments, kitchens, basements and bathrooms.We've recently upgraded our processes, improving our system and organization. In growth mode, we are always raising our standards by adopting better methods and technology.This role requires a minimum of 8 years of residential renovation design AND 5 years of onsite project management, supervising trades.Experience must include a minimum of 5 Co-op or Condo apartment and 5 house interior renovations in NYC or another major city.Design expertise (Min 5 years) in SketchUp, AutoCAD, 20/20 OR other design software.Must be a NYC resident or live within a 60 minute commute.An essential component of the job will be excellent, frequent communication with clients, building and maintaining good rapport, with the ability to run projects well, prevent, troubleshoot and resolve problems quickly.Design sales work will include meeting our clients at their homes/apartments and then designing, writing work scopes, presenting, meeting and guiding clients through product selections at our office and suppliers showrooms, and creating product lists.On the project management side, work will include scheduling, frequent site visits (twice a week or more), coordinating and supervising trades and product deliveries, client interactions, quality control and problem solving. As the head of the team, you'll be running the project, seeing it through to a successful completion.Hours may include some evening and weekend appointments based on client needs.Compensation:52K base plus commissions (total 85K to 110k+).Introductory period: Starting part-time for approximately 45 days at $30 per hour plus 3% commission, with hours increasing to full-time as new projects are signed.+Performance bonuses+Paid vacationKnockout Renovation provided the following inclusive hiring information:We are an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.<ul><li>Veteran-led organization</li></ul>Job Type: Full-timePay: $85,000.00 - $110,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Referral program</li></ul>Application Question(s):<ul><li>How many renovations have you designed in Manhattan, Brooklyn or other large city?</li><li>How many house renovations have you project managed in Manhattan, Brooklyn or other large city?</li><li>How many Co-op or condo renovations have you project managed in Manhattan, Brooklyn or other large city?</li></ul>Experience:<ul><li>Autocad or similar: 4 years (Required)</li><li>Design for home renovations: 7 years (Required)</li><li>Project management: 4 years (Required)</li></ul>Work Location: In person

Designer Project Manager - House, Co-op and Condo renovations

Explore 484+ Assistant designer nyc hybrid in New York this April. Find roles across top companies and apply now to boost your career.