assistant - estate planning law firm

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assistant estate planning law firm

Albrecht & Barney Law Corporation

Job Title: Full-Time Assistant for Albrecht &amp; Barney Law CorporationLocation: Irvine, CaliforniaAlbrecht &amp; Barney, a leading estate planning law firm in Orange County, is seeking a dedicated and enthusiastic Assistant to join our team. This is an excellent opportunity for a self-motivated individual who values teamwork and excellence to work alongside a dynamic team of professionals and grow within a supportive environment.The Assistant will provide comprehensive support to our attorneys and play an important role in ensuring our clients receive excellent service. The ideal candidate is detail-oriented, dependable, and confident in their proofreading skills. If you are self-motivated, organized, and enjoy being part of a team, we would love to hear from you. Two years' experience in an office environment is preferred.This position requires the employee to work in the office 5 days a week in Irvine, California.Responsibilities would include, but not limited to:<ul><li>Manage and maintain attorneys' calendars, including scheduling client meetings and internal deadlines.</li><li>Communicate effectively with clients via phone, email, and in-person.</li><li>Maintain and organize client files, both physical and electronic, including scanning documents into electronic files, ensuring accuracy and easy accessibility.</li><li>Assist with the preparation of business, estate, and tax documents, including word processing and proofreading.</li><li>Assemble and notarize client documents.</li><li>Serve as a liaison between clients and the attorney to ensure clear, timely, and courteous communication.</li><li>Draft and prepare deeds and related documents for recording.</li><li>Handle sensitive and confidential client information with the highest level and discretion and care.</li><li>Provide backup support for phones and assist other team members when they are out of the office, as needed.</li><li>Support special projects and perform miscellaneous administrative duties.</li></ul>Qualifications:<ul><li>Previous experience in a professional office environment preferred.</li><li>Notary Public certification or willingness to obtain certification.</li><li>Proficiency in Microsoft Office (Word, Outlook, Excel) and general comfort with computer systems.</li><li>Strong customer service skills with the ability to interact professionally and compassionately with clients.</li><li>Ability to adapt quickly, take initiative, and support a variety of administrative needs.</li><li>Keen attention to detail and ability to proofread documents.</li><li>Commitment to always maintain confidentiality.</li></ul>Education/License/Certification:<ul><li>Bachelor&rsquo;s Degree (Preferred)</li><li>Licensed California Notary Public (Preferred)</li></ul>Benefits:<ul><li>Paid Health insurance</li><li>Paid time off (PTO) and holidays</li><li>401K Retirement Plan (with employer match when vested)</li><li>Group Disability and Life Insurance</li><li>Employee Appreciation Events</li></ul>Company's website:<ul><li>https://albrechtbarney.com</li></ul>Job Type: Full-timePay: $25.00 per hourBenefits:<ul><li>401(k) matching</li><li>Employee assistance program</li><li>Free parking</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Professional Office : 2 years (Preferred)</li></ul>Work Location: In person

Assistant - Estate Planning Law Firm

Stone LLP

Warning: This Is Not Your Average Law Firm Case Manager Job.Most litigation firms hiring a case manager will bore you to tears with a laundry list of duties and then underpay you for the privilege. We're not most firms.Stone LLP is a boutique California litigation powerhouse specializing in business disputes, construction litigation, and real estate law. Our clients come to us when the stakes are high and they need a firm that fights. We win. And we need a sharp, detail-obsessed case manager to help us do it.Who We're Looking For in a Case ManagerYou're not the person who watches the clock. You're the one who notices the typo everyone else missed. You know that a misfiled document can sink a case, a missed deadline can cost a client everything, and &quot;good enough&quot; isn't good enough in litigation.You've got at least 2 years of legal case management or litigation support experience, ideally in business, construction, or real estate law. You can run circles around Microsoft Office. You proofread like your reputation depends on it &mdash; because here, it does.Case Manager Key ResponsibilitiesYou'll be in the mix from day one &mdash; managing client calls, calendaring court appearances and depositions, and supporting attorneys through every phase of litigation including pleadings, discovery, motions, and trial prep. You'll maintain case files, draft correspondence, generate client invoices, file documents with the court, and keep the office running like a well-oiled machine.The attorneys focus on winning cases. You make sure nothing falls through the cracks. It's a critical role &mdash; and we treat it that way.Case Manager Requirements<ul><li>Associate's degree or paralegal certificate</li><li>2+ years of litigation support or legal case management experience</li><li>Microsoft Office 365 mastery (we mean it &mdash; mastery!)</li><li>Ability to independently prioritize tasks and meet firm deadlines</li><li>Proofreading skills sharp enough to catch a comma splice at 40 paces</li><li>Follow-through that borders on relentless</li></ul>Why Work at Stone LLP | Business, Construction &amp; Real Estate LitigationWe're small enough that your work actually matters. Big enough that the work is serious and the cases are interesting. We offer competitive pay, real benefits, and a collaborative environment where sharp people get noticed &mdash; and rewarded. Career growth here is real, not a line in a job posting.How to Apply for the Case Manager PositionSubmit your resume and cover letter in PDF format through this posting. Stone LLP is an equal opportunity employer and welcomes candidates of all backgrounds.If you read this far and you're still excited &mdash; that's a good sign. Apply.Job Type: Full-timePay: $26.00 - $35.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Irvine, CA 92614 (Required)</li></ul>Work Location: In person

Case Manager - Onsite

Brody Gapp LLP

EXECUTIVE LEGAL ASSISTANT &mdash; SENIOR LEVELLocation: Remote (West Coast hours preferred; strong candidates from all U.S. time zones considered)Type: Full-Time Employee (90-day introductory period)Reports To: Managing PartnerStart Date: ImmediatePlease read this posting in full and follow the application instructions below. Prior legal experience is required. Incomplete applications will not be reviewed.About the FirmBrody | Gapp LLP is a nationally recognized, remote-first boutique litigation and compliance firm serving the mortgage banking industry nationwide. Led by founding partners with over 50 years of combined experience as former general counsel, chief compliance officers, and litigators, the firm delivers proactive, business-focused counsel across regulatory compliance, complex litigation, and strategic advisory services. Our clients include independent mortgage banks, credit unions, depositories, fintechs, and related service providers across the country.We are also at the forefront of AI governance in financial services &mdash; advising lenders and technology vendors on emerging regulatory frameworks, publishing industry-leading analysis, and developing practical compliance tools for an industry in rapid transformation.The RoleWe are seeking a highly organized, initiative-taking Executive Legal Assistant to serve as a critical operational partner to the Managing Partner and firm attorneys and paralegals. This is not a passive support role &mdash; you will be the central point of coordination ensuring that legal deadlines, marketing initiatives, administrative operations, and client-facing deliverables run with precision and accountability.This position requires high-volume output on a daily basis. All new hires begin with a 90-day introductory period with structured performance milestones and a formal review &mdash; designed to ensure a strong mutual fit before long-term commitment. The ideal candidate brings senior-level experience in legal administration, thrives in a fast-paced, client-facing environment, exercises sound independent judgment, and is energized by working at the intersection of law, compliance, and business strategy.While this is a fully remote position built on flexibility and trust, occasional travel-related tasks will be required &mdash; including mailing client documents via USPS or FedEx and other firm-related errands as necessary.RESPONSIBILITIESLegal Operations &amp; Deadline Management- Manage and monitor all legal deadlines, court filing dates, regulatory submission timelines, and compliance calendars across multiple attorneys- Prepare, proofread, format, and file legal documents, correspondence, memoranda, and client deliverables with meticulous attention to detail- Assist with e-filings and maintaining organized case files- Open and close matters, run conflict checks, and maintain file accuracy- Track attorney calls, meetings, and daily time spent; draft corresponding time entries into the billing system on a daily basis- Scan, organize, and edit PDFs and maintain document repositories- Coordinate with courts, agencies, opposing counsel, and clients on scheduling and filingsCalendar, Communications &amp; Executive Support- Serve as the primary gatekeeper for the Managing Partner's calendar, inbox, communications, and priorities- Consistently review incoming emails &mdash; prepare draft responses and flag potentially urgent matters requiring attorney attention- Coordinate communication between the Managing Partner, attorneys, clients, and third parties- Manage incoming calls, correspondence, and document flow- Coordinate travel arrangements, meeting logistics, and event planning- Process expense reports, track invoicing timelines, and liaise with accounting and bookkeeping- Manage vendor relationships and office technology platforms- Handle confidential and sensitive information with the highest degree of discretionMarketing &amp; Business Development Support- Coordinate the production, editing, and distribution of firm publications, articles, newsletters, and industry commentary- Manage social media scheduling, website content updates, and marketing calendar deadlines- Support conference and speaking engagement logistics &mdash; including registrations, materials preparation, and travel coordination- Maintain media contact lists and coordinate with industry publications and podcast producers- Assist with CRM updates and client relationship trackingRequired Qualifications- Minimum 7 years of experience as an executive-level legal assistant, legal secretary, or senior administrative professional in a law firm or corporate legal department- Solid understanding of litigation terminology, court procedures, and legal document preparation- Strong writing, communication, and proofreading skills- High proficiency with MS Outlook, MS Word, and PDF management tools; working familiarity with Excel and PowerPoint- Ability to manage email and calendar priorities across multiple attorneys simultaneously- Typing speed of 60&ndash;80+ WPM- Exceptional organization, judgment, follow-through, and demonstrated reliability- Absolute discretion and professionalism with confidential mattersPreferred Qualifications- Experience with ShareFile, SharePoint, Microsoft Teams, Goldfinch, and LeanLaw- Experience supporting attorneys in regulatory compliance, financial services, or mortgage banking- Paralegal certificate or formal legal secretary training- Familiarity with marketing tools (e.g., Mailchimp, WordPress, LinkedIn, Canva)- Comfort working with AI-assisted tools and emerging legal technology platforms- Notary public commission (or willingness to obtain)Core Competencies- Meticulous attention to detail and exacting standards in legal document preparation- Strong problem-solving and independent decision-making- Composure under pressure and polished professionalism with clients and third parties- Ability to manage multiple competing tasks and deadlines without sacrificing accuracy- Initiative, accountability, and a positive, service-driven attitudeWhat We Offer- Competitive salary commensurate with experience- Fully remote work environment, with flexibility and trust- 90-day introductory period with clear performance benchmarks &mdash; structured so both sides can confirm the right fit- Direct partnership with firm leadership on high-visibility matters- Exposure to cutting-edge work at the intersection of law, mortgage banking, and AI governance- Opportunity to grow with a dynamic, nationally recognized firm- Supportive, collegial culture that values operational excellence, integrity, and initiativeTo ApplySubmit the following to admin@brodygapp.com:1. Resume &mdash; demonstrating relevant legal administrative experience2. Salary requirements &mdash; applications without compensation range/expectations will not be considered3. Brief cover letter addressing:- Your experience managing legal deadlines and administrative operations in a law firm or legal department- A specific example of how you improved an administrative process or workflow in a prior role- Your comfort level working in a fully remote environment with a high degree of autonomyApplications will be reviewed on a rolling basis. Position is available immediately.Pay: $30.00 - $40.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li><li>Work from home</li></ul>Work Location: Hybrid remote in Irvine, CA 92603

Executive Legal Assistant

Sincere Realty Inc

Are You Building a Transaction&mdash;or a Business?Most brokerages focus on your next sale. At our Irvine-based firm, we focus on your long-term financial success. Sincere Realty Inc. is seeking entrepreneurial real estate professionals who want to excel in Residential Sales while mastering Residential and Commercial Property Management.In today&rsquo;s evolving Orange County market, relying solely on commissions can be unpredictable. We provide the infrastructure and support you need to build a managed property portfolio that generates consistent, recurring monthly income&mdash;alongside a thriving sales career.No Property Management Experience? No Problem. We provide comprehensive training, mentorship, and ongoing support to help you succeed with confidence.Our Commitment to IntegrityAt Sincere Realty Inc., we believe lasting success in real estate is built on trust, transparency, and ethical conduct. Our brokerage fosters a culture of professionalism and accountability, ensuring that every transaction meets the highest standards and complies with California Department of Real Estate (DRE) regulations.How We Support Your GrowthWe don&rsquo;t just offer a desk&mdash;we provide a comprehensive support ecosystem so you can focus on building relationships and closing deals.1. Full Property Management InfrastructureEliminate the complexity of back-office operations. We provide:<ul><li>Ongoing Property Management Training &ndash; No prior experience required</li><li>Trust Account Compliance &ndash; Broker-managed DRE trust accounting and security deposit handling</li><li>Professional Software &ndash; Access to industry-leading property management platforms</li><li>Accounting &amp; Statements &ndash; Automated monthly reports and year-end tax documentation for property owners</li><li>Broker Support &ndash; Compliance systems designed to protect and scale your management portfolio</li></ul>Why Join Us?Recurring, Recession-Resistant IncomeBuild a portfolio of managed properties that generates consistent monthly revenue.Client Retention &amp; Lifetime ValueMove beyond one-time transactions by managing your clients&rsquo; assets and becoming their trusted real estate advisor.Hybrid Career ModelGrow your sales business while developing a stable property management portfolio across residential and commercial sectors.Competitive Compensation Structure<ul><li>Attractive commission splits</li><li>Lower monthly fees</li><li>Errors &amp; Omissions (E&amp;O) insurance coverage</li></ul>Broker-Supported Compliance SystemsOperate with confidence through broker-backed, audit-ready compliance and risk management.Integrity-Driven CultureBuild your reputation with a brokerage that values honesty, professionalism, and ethical business practices.Requirements<ul><li>Active California Real Estate License (Required)</li><li>Strong ethical standards and professional integrity</li><li>Entrepreneurial mindset with a desire to build a scalable real estate business</li><li>Strong communication and relationship-building skills</li><li>Commitment to excellence in the Orange County market</li><li>Interest in residential sales, investment properties, and property management</li></ul>Build Stability. Scale Your Income. Own Your Future.Stop riding the commission rollercoaster. Create a stable, scalable real estate business with the support of a brokerage that invests in your long-term success.Apply Today to discover how our Hybrid Model can transform your career.Website: www.sincerealty.usOne Brokerage. Two Revenue Streams.Residential Real Estate Sales &amp; Property Management ServicesBuilt on Integrity. Driven by Excellence.Pay: $54,792.88 - $300,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li><li>Referral program</li></ul>Work Location: Hybrid remote in Irvine, CA 92612

Real Estate Agent – Sales & Property Management (Hybrid Model)

Irvine Company Chicago

<div>
 
 Position Summary
 
 
 
 Irvine Company is a diversified, privately held real estate operating and investment company, highly respected for its stewardship and master-planning of the Irvine Ranch in Orange County, California. Today, the Company&rsquo;s real estate portfolio totals approximately 123M square feet, with a focus primarily on coastal California. Approximately 65% of the Company&rsquo;s portfolio is in Orange County, with 35% in Silicon Valley, San Diego, West Los Angeles, Chicago, and New York City.
 
 
 The Company operates under a holding company structure with each of its four primary real estate operating divisions (Apartments, Office, Retail, and Community Development) functioning as wholly owned subsidiaries of the parent. While the parent provides strategic-level guidance and oversight, corporate services and support (IT, HR, Corporate Finance, Legal, Accounting, etc.), each division is staffed and managed as a fully functioning real estate operating company at scale.
 
 
 Although privately held, the Company is managed similarly to a public company, with strong corporate governance and executive management reporting to a board of directors. The Company is structured to operate in perpetuity.
 
 
 The Company is seeking a highly skilled Senior Security Intelligence &amp; Threat Assessment Analyst to drive proactive, intelligence-led security within the Company&rsquo;s Security Operations Center (SOC). This role is central to developing the Company&rsquo;s enterprise Threat Assessment and Management (TATM) program, with the primary goal of protecting Company associates, customers, guests, and properties across the Company&rsquo;s diverse portfolio. This position will report directly to the Senior Director, SOC, and will be based in the Division&rsquo;s offices in Irvine, California.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Threat Monitoring: Conduct real-time threat monitoring, detection, and analysis using open-source intelligence tools (OSINT) and other methods to protect Company associates, customers, guests, and properties
 </li>
 <li>
 Investigation Management: Manage investigations and case files related to threats targeting the Company, its associates, customers, guests, or properties; act as a liaison with local, state, and federal law enforcement agencies, supporting investigations and intelligence sharing
 </li>
 <li>
 Data Analysis: Analyze crime data and identify trends in partnership with internal and external stakeholders to map and mitigate risks
 </li>
 <li>
 Security Strategy: Develop security strategies, mitigation plans (for events/protests), and recommend enhancements (e.g., CPTED) to Corporate Security and Company leaders
 </li>
 <li>
 Reporting: Produce situational reports (SITREPs), trend reports, threat assessments, and dashboards, and brief Company leaders on risks and recommendations
 
 
 </li>
 </ul>
 
 Additional Skills
 
 
 
 <ul>
 <li>
 Technical Proficiency: Expertise in OSINT, social monitoring tools, data analytics, visualization software, and incident/dispatch management systems
 </li>
 <li>
 Analytical &amp; Critical Thinking Skills: Proven ability to synthesize and distill diverse, complex, and large volume information from disparate sources to identify and assess relevant risks and threats
 </li>
 <li>
 Communication: Exceptional written and verbal communication skills for reporting to diverse Company stakeholders
 </li>
 <li>
 Collaboration: Strong interpersonal skills with the ability to collaborate effectively and build trust with both internal and external stakeholders
 
 
 </li>
 </ul>
 
 Preferred Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree from an accredited college or university in Criminal Justice, Intelligence Studies, Data Analytics, Security Management, Psychology, or a related field (or equivalent experience)
 
 
 </li>
 </ul>
 
 Preferred Years Of Relevant Work Experience
 
 
 
 <ul>
 <li>
 4+ years of experience in corporate security, public safety, or military intelligence
 </li>
 <li>
 4+ years of experience working in a SOC, real-time crime or intelligence center, fusion center, dispatch center, threat management unit, or crime analysis unit preferred
 
 
 </li>
 </ul>
 
 Additional Requirements
 
 
 
 <ul>
 <li>
 Relevant professional certificates or certifications are preferred (e.g., Certified Threat Intelligence Analyst (CTIA); Certified Threat Manager (CTM); Criminal Intelligence Certified Analyst (CICA); CSULB / CSUF Crime &amp; Intelligence Analysis Certificates)
 </li>
 <li>
 Proficiency in data programming (e.g., SQL, Python, R) is desirable
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 Base Pay Range: $120,500.00 - $158,500.00
 
 
 Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.
 
 
 The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.
 
 
 
 About Us
 
 
 
 Irvine Company is a privately held real estate investment company and master-planner committed to creating and sustaining communities that thrive for generations.
 
 
 Irvine Company is respected for its master planning and environmental stewardship of the Irvine Ranch in Orange County, including diversified operations throughout coastal California. Irvine Company brings to life neighborhoods and sustainable communities with a full range of housing, jobs, retail centers, schools, parks and open space.
 
 
 We take as much pride in our employee community as we do the communities we create. It&rsquo;s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.
 
 
 Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.
 
 
 Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
 
 
</div>

Senior Security Analyst ($120,500 - $158,500)

Vorys, Sater, Seymour and Pease LLP

<div><div>Vorys is a special place! Vorys offers competitive pay, professional development, a robust benefits package on day one, and a culture of client service that permeates not only how we serve clients, but how we treat one another. Join us and experience The Vorys Difference!</div><div></div><div> 
Position Summary:</div><div>
The Legal Assistant will perform a variety of administrative duties for attorneys to whom assigned according to established policies and procedures. The Legal Assistant is assigned to assist and support several attorneys. This position will be responsible for preparing practice-specific forms, updating electronic and paper files, preparing and filing court documents and e-filings, updating attorney calendars as needed, delegating work to appropriate departments and completing other tasks as assigned in a timely and accurate manner.</div><div></div><div> 
Essential Functions:</div><ul><li>
Delegate attorney work to appropriate departments.</li><li>
Prepare practice-specific documents, paper court filings and e-filings, and update electronic pleading/correspondence/closing folders.</li><li>
Screen telephone calls and take messages for attorneys when requested. Receive clients and visitors. Maintain good public relations with clients. Observe confidentiality of attorney-client relationship.</li><li>
Read, sort and date incoming mail when requested. Ensure that outgoing mail is delivered timely and specify types of delivery.</li><li>
Schedule and calendar meetings and deadlines for attorneys. Calendar court docket and case updates in Milana (calendaring system).</li><li>
Assist other legal assistants and attorneys in the practice group team as time permits and as requested by other attorneys, the Regional Office Administrator or Human Resources.</li><li>
Review pro forma reports and make electronic revisions, when requested.</li><li>
Open new files, request conflict of interest checks, maintain client and general files, conduct periodic review of possible storage of older files, and prepare files to be closed.</li></ul><div>
Knowledge, Skills and Abilities Required:</div><ul><li><ul><li>
Excellent spelling and proofreading skills</li><li>
Intermediate Microsoft Word skills</li><li>
Typing (45+ wpm)</li><li>
Effective delegation and collaboration skills</li><li>
Recent knowledge of court filing procedures, including electronic filing</li><li>
Ability to organize, prioritize and produce quality work</li><li>
Ability to effectively multi-task</li><li>
Excellent interpersonal communication skills, both verbal and written</li><li>
Adaptable to changing demands from multiple people</li><li>
Detail and deadline oriented</li><li>
Self-motivated and flexible to complete assignments in a timely manner</li><li>
Strong team-working abilities</li></ul></li></ul><div>
Knowledge, Skills and Abilities Desired:</div><ul><li>
MS Excel</li><li>
Intapp Flow</li><li>
iManage</li><li>
Chrome River</li><li>
PDF conversions and manipulations</li><li>
Milana</li></ul><div>
Education and Experience:</div><ul><li>
High school diploma or equivalent required.</li><li>
3 - 5 years of experience in similar field required. Previous law firm experience preferred.</li><li>
Previous law firm experience preferred.</li></ul>
The expected pay scale for this position is $46.15&ndash;$66.6666 per hour (overtime eligible per applicable laws) with an approximate annualized equivalent of $90,000.00&ndash;$130,000.00 based on 37.50 hrs./week. Actual earnings may vary. The actual compensation offered will depend on factors such as your qualifications, relevant experience, education, work location, and market conditions.
At Vorys, we are dedicated to fostering a workplace where employees can succeed both personally and professionally. We offer competitive compensation along with a robust benefits package designed to support your health, well-being, and long-term goals. Our benefits include medical, dental, vision, FSA, life and disability coverage, paid maternity &amp; parental leave, family building resources, identity theft protection, a 401(k) plan, and paid sick, personal and vacation time. Some benefits are provided automatically, while others may be available for voluntary enrollment. You&rsquo;ll also have access to opportunities for professional growth, work-life balance, and programs that recognize and celebrate your contributions.<div>
Equal Opportunity Employer:</div>
Vorys does not discriminate in hiring or terms and conditions of employment because of an individual&rsquo;s sex (including pregnancy, childbirth, and related medical conditions), race, age, religion, national origin, ancestry, color, sexual orientation, gender identity, gender expression, genetic information, marital status, military/veteran status, disability, or any other characteristic protected by local, state or federal law. Vorys only hires individuals authorized for employment in the United States.
Vorys is committed to providing reasonable accommodations to qualified individuals in our employment application process unless doing so would constitute an undue hardship. If you need assistance or an accommodation in our employment application process due to a disability; due to a limitation related to, affected by, or arising out of pregnancy, childbirth, or related medical conditions; or due to a sincerely held religious belief, practice, or observance, please contact Julie McDonald, CHRO. Our policy regarding requests for reasonable accommodation applies to all aspects of the hiring process.</div>

Legal Assistant

<div>Overview:
<div>
We are seeking a Service Coordinator to join our growing team, assisting clients and vendors in closing real estate transactions by ensuring each party has the necessary resources to complete the transaction. The ideal candidate is friendly, compassionate, and extremely detail-oriented, with a genuine interest in advocating and ensuring customer satisfaction.</div><div></div><div> 
NV5 is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection &amp; Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings &amp; Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.</div><div></div><div> 
As engineers, architects, construction/program managers, environmental professionals, and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.</div><div></div><div> 
We are looking for candidates located on the East and Central Coast only. Apply today if this sounds like a role you'd be a good fit for!</div>
Responsibilities:
<ul><li>Work with Project Managers to understand project scope and client expectations.</li><li>
Assist Project Managers with keeping projects on track with clients and vendors.</li><li>
Collect documents from vendors and distribute them to 3rd party providers.</li><li>
Liaise with clients and contractors to create and maintain comprehensive project documentation, plans, status, and reports.</li><li>
Support internal NV5 project controls and performance by maintaining and saving project files, including documents/correspondence to internal drives, invoicing, and accounts receivable.</li></ul>
Qualifications:
<div>
Required Skills and Experience</div><ul><li>
Strong written/verbal communication skills.</li><li>
Customer service is #1</li><li>
Minimum one to two years of demonstrated experience in a related work position.</li><li>
Proficient with MS Office software, including Outlook, Excel, and Adobe PDF</li><li>
Demonstrated ability to work successfully in a collaborative team environment.</li><li>
Excellent organization and time management while working remotely.</li><li>
Discretion in dealing with clients and the internal team, including but not limited to basic contractual agreements, confidentiality clauses, and with special attention to sensitivity on a project-to-project basis.</li></ul><div>
Preferred Skills and Experience</div><ul><li>
Experience as an office administrator and/or project coordinator for a firm in the service industry.</li><li>
Experience or education in commercial real estate is preferred but not necessary.</li><li>
Experience writing business correspondence internally and externally</li><li>
Experience with Outlook, Excel, and Adobe PDF.</li></ul><div>
The pay range for this position is $21.00- $29.00 per hour; however, base pay offered may be higher or lower depending on job-related knowledge, skills, and experience of the candidate. Restricted stock units may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. This information is provided per California Senate Bill 1162. Base pay information is based on market location. Applicants should apply via the NV5 careers site.</div><div></div><div> 
All local employment laws apply. Base pay information is based on market location. Applicants should apply via the NV5 careers site.</div><div></div> 
NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities. 
NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.<div></div><div> 
#INDHP</div></div><div></div>

Service Administrative Coordinator

Explore 88+ Assistant estate planning law firm in Irvine this April. Find roles across top companies and apply now to boost your career.