administrative assistant contractor (resource management)-remote

administrative assistant/scheduling coordinator - asset management firm (# 3515278)

senior project manager

account coordinator

administrative assistant contractor (resource management)-remote Jobs in New York

administrative assistant/scheduling coordinator - asset management firm (# 3515278) Jobs in New York

administrative manager

assistant project manager planning design construction

Mount Sinai Health System

<div>Description
The Assistant Project Manager (APM) works directly for and with the Planning, Design, Construction and Infrastructure and is responsible for creating and executing plans for moderately complex projects. The APM works directly with division leadership on a number of duties and responsibilities which are listed below: 
Responsibilities
1. Help organize and facilitate project-related meetings, including the creation of agendas and preparation of materials. Prepares and/or edits meeting minutes, presentations and tables 
2. Maintains detailed records and documentation of project activity and may be responsible for developing uniform procedures system wide. Provides feedback to communicate project findings as appropriate 
3. Develop reports, PowerPoints, spreadsheets and other deliverables assigned 
4. Tracks regulatory requirements for key infrastructure and building systems 
5. Monitors project deliverables and timelines, notifies management when issues arise, and take corrective actions, as needed. Site visits are required. 
6. Coordinate ordering, follow up of receipt and invoicing as necessary. 
7. Responsible for conference travel planning, and departmental correspondence as it relates to the project 
8. May be responsible for communication with outside contractors and/or vendors and consultants as required by the project. 
9. Coordinates periodic project management meetings with architectural and engineering consultants, contractors, subcontractors and user clients 
10. Coordinates and schedules work with other departments 
11. Examines design and construction work, reports findings, follows up with corrective work 
12. Effectively assists with managing and reporting costs to budget on monthly commitment plans 
13. Assists VP &amp; SVP with administrative duties of the department 
14. Other duties as assigned 
Qualifications<ul>
<li>Bachelor&rsquo;s degree in Engineering or Architecture.</li>
</ul> 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65885 - $98827 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Assistant Project Manager, Planning, Design & Construction

Reveal Design Group

Reveal Design Group is an award-winning architectural lighting design firm based in Chelsea, NYC, specializing in boutique hospitality, restaurants, retail, cultural institutions, and high-end residential projects across the U.S. and internationally.We're hiring a full-time Project Manager in our Procurement Department, the in-house team that ensures our lighting designs are built exactly as intended. Our Project Managers bid, purchase, coordinate, and deliver lighting equipment for the projects we design, working closely with our design studios and construction teams from proposal through final fixture aiming.What This Role Looks LikeYou'll read architectural drawings, perform quantity take-offs, build competitive proposals, manage submittals and ship schedules, place orders, coordinate with contractors and manufacturers, track budgets, and visit job sites. You are the person who makes sure hundreds of specified lighting fixtures arrive on time, get installed correctly, and look the way our designers envisioned.This is a building and construction coordination role with a deep technical product component. If you've managed complex builds, coordinated trades, called cues in a theater, estimated millwork packages, or run logistics for installations with many moving parts, you likely have transferable skills.Ideal Previous Experience<ul><li>Theatrical production/stage management, technical direction, or assistant lighting design</li><li>Construction management, millwork estimation, or trade coordination</li><li>Interior design or architecture project management</li><li>Lighting showroom or manufacturer representative work</li><li>Any role combining technical product knowledge with complex logistics under deadline pressure</li></ul>A degree in architectural lighting, theatrical design, construction management, or a related field is a strong foundation, but we've seen people from a wide range of backgrounds succeed in this role.Technical Skills<ul><li>Proficiency in Bluebeam, Adobe InDesign, and advanced Microsoft Excel</li><li>Ability to read and interpret architectural and electrical drawings</li><li>Database familiarity (Oasis sales software is a plus)</li><li>Familiarity with architectural lighting fixtures, electrical installation, or lighting controls is preferred but not required if you learn quickly</li></ul>Compensation &amp; Benefits<ul><li>Salary: $70,000&ndash;$80,000, commensurate with experience</li><li>20 days PTO per year (vacation and sick combined)</li><li>Summer Fridays (Memorial Day through Labor Day)</li><li>401(k) with 3% employer contribution</li><li>Subsidized medical, dental, and vision insurance</li><li>12 weeks paid parental leave</li></ul>Location: Chelsea, Manhattan. In-office with occasional travel to project sites.To Apply: Email careers@revealdesigngroup.com with the subject line &quot;Lighting Project Manager (Procurement)&quot; and include your resume and cover letter.Pay: $70,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid parental leave</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Architectural Lighting Project Manager (Procurement)

ainy

Job Overview Freelance interior design assistant needed to support project development from conceptual sketches to detailed layouts, Millwork elevations, admin and budget maintenance, and some client interfacing in person and via Zoom. Proficiency in CAD software and flexible in person and remote availability required. This is a single job/project opportunity to support a residential interior design job in SoHo, NY. Project span estimated May 2026-November 2026Duties<ul><li>Assist in developing conceptual layouts and detailed drawings using CAD software such as AutoCAD, Revit, SketchUp, Rhinoceros 3D, and/or 3ds Max.</li><li>Support project management tasks including scheduling, budgeting, and coordinating with contractors for renovation and remodeling projects.</li><li>Contribute to lighting design concepts, including selecting creating lighting plans aligned with interior aesthetics and functionality.</li><li>Collaborate w/ GC and architect on drafting construction documents for bathroom renovation.</li><li>Participate in client meetings to present layout proposals, gather feedback, and refine concepts based on client needs.</li><li>Assist with site visits and zoom calls to oversee renovation progress, ensure adherence to design intent, and facilitate communication between clients and contractors. Estimating 1-4 on site visits and 1-4 client Zoom meetings for duration of project.</li></ul>Requirements<ul><li>Proficiency in CAD software such as AutoCAD, Revit, SketchUp, Rhinoceros 3D, 3ds Max, and Bluebeam for drafting and visualization purposes.</li><li>Strong knowledge of interior design principles including color theory, space planning, lighting design, and remodeling processes.</li><li>Experience with project management tasks like budgeting, scheduling, and coordinating construction or renovation activities.</li><li>Excellent communication skills for collaborating with clients, contractors, and team members.</li><li>Ability to manage multiple projects efficiently while maintaining attention to detail.</li><li>Knowledge of Adobe Photoshop and Adobe Creative Suite</li></ul>Job Type: ContractPay: $50.00 - $75.00 per hourExpected hours: 1 &ndash; 10 per weekBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in New York, NY 10013

Interior Design Assistant w/ CAD skills

Breaking Ground

ABOUT US: - We believe that everyone deserves a home!
 
Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.
 
But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.
 
Reporting to the Senior Vice President of Housing Development, the Project Manager, Design and Construction is part of the Housing Development team guiding Breaking Ground’s portfolio of architecturally significant supportive and affordable housing from implementation through the design process, construction, project and turnover to the Property Management team.
 
Travel within the five boroughs of NYC will be required.
 
ESSENTIAL DUTIES AND RESPONSIBILITES: 
<ul>
<li>Support the Design and Construction and Program Development teams on all aspects of new and existing projects</li>
<li>Manage contractors, vendors, and professionals towards successful project completion</li>
<li>Prepare feasibility analyses regarding zoning and design for acquisition opportunities</li>
<li>Recruit and prequalify architects and contractors</li>
<li>Work collaboratively with all members of the Real Estate Development team on new programs/initiatives</li>
<li>Set up, maintain and administer spreadsheets, databases, and shared drive project files</li>
<li>Maintain project documentation including construction documents, RFP responses, governmental agency approvals, official correspondence, and other project related materials</li>
<li>Record and distribute meeting minutes, track follow up items to completion in a timely fashion</li>
<li>Produce monthly project reports</li>
<li>Solicit proposals, analyze, and prepare contracts with environmental, zoning, and other consultants</li>
<li>Track consultant contracts and interface with Finance for contract administration</li>
<li>Coordinate with NYC and NYS governmental agencies, e.g., NYC HPD, NYC DOB</li>
<li>Report on project progress to the Housing Development Team</li>
<li>Insure timeliness and quality of contract deliverables from consultants</li>
<li>Review construction documents for compliance with organizational standards</li>
<li>Review project documents to ensure that they are complete</li>
<li>Prepare RFPs for purchase of furnishings and equipment for new and existing projects</li>
<li>Coordinate provision of phone, cable, security systems and IT for new and existing projects</li>
<li>Evaluate cost and value decisions in design and construction with the project team and insure funding exists to pay for the same</li>
<li>Regularly visit construction sites as needed</li>
<li>Monitor project schedules and assist with problem solving to ensure on-time delivery of projects</li>
<li>Manage project closeout including monitoring punch-lists to ensure timely completion for occupancy</li>
<li>Coordinate closeout materials for turnover of new projects to Asset Management</li>
<li>Perform other duties as assigned</li>
</ul>
MINIMUM QUALIFICATION: 
<ul>
<li>Bachelor’s degree in Architecture, Engineering, or Construction Management preferred</li>
<li>Minimum of 3 years of construction planning and administration required</li>
<li>Familiarity with Federal, State and Local Affordable and Supportive Housing funder design requirements</li>
<li>Ability to read and understand construction drawings and specifications, as well as submittals, shop drawings, and any other related materials</li>
<li>Demonstrate an understanding of building materials, systems, specifications, zoning, codes, ADA requirements, details, and construction techniques</li>
<li>Strong sustainability experience</li>
<li>Familiarity with LEED, Passive House, and Enterprise Green Communities</li>
<li>Interior design and furnishings experience</li>
<li>Ability to organize, complete, and track multiple tasks and projects simultaneously</li>
<li>Proficiency with AutoCAD, Revit and Microsoft Office Suite of programs including Word, Excel, Outlook, and Microsoft Team</li>
</ul>
EOE/M/F/Vet/Disabled

Project Manager, Design and Construction

HLW International

<div>HLW is built on the belief that exceptional design begins with exceptional people. With a 140-year legacy as a global, award winning architecture and design firm, we collaborate with leading clients to shape meaningful, future focused environments. Our culture is collaborative, inclusive, and growth‑minded, offering hybrid work flexibility, competitive compensation, and comprehensive benefits. When you join HLW, you become part of a global community that values innovation, mentorship, and long term professional growth.
For more information about our culture, we invite you to visit us as www.hlw.com
Position Summary
The Senior Designer is responsible for leading the design development and execution of projects within the NY Interiors Studio. This individual may have a professional background in either Architecture or Interior Design; however, the role is embedded within an interiors studio and is focused on the planning, design, coordination, and delivery of interior environments.
Working under the direction of the Design Director and in close collaboration with the Studio Director, Project Manager, Technical / Delivery leadership, and project team, the Senior Designer translates client goals, project strategy, and design vision into thoughtful, compelling, and well-coordinated design solutions.
Responsibilities
Project Design Leadership<ul><li>
Lead day-to-day design efforts on assigned projects, from concept development through design documentation and construction administration.</li><li>
Translate client goals, workplace strategy, brand, culture, and project requirements into clear and compelling design solutions.</li><li>
Develop project-specific design concepts, narratives, planning strategies, material palettes, and presentation approaches.</li><li>
Maintain the design intent throughout all phases of the project, balancing creativity with scope, schedule, budget, constructability, and client priorities.</li><li>
Collaborate with the Design Director to establish and refine the overall design direction for assigned projects.</li><li>
Identify opportunities to elevate the design work, improve the client experience, and strengthen the final built outcome.</li></ul> 
Design Development and Documentation<ul><li>
Lead the development of interior design packages, including plans, finish palettes, furniture concepts, material selections, presentation decks, and supporting design documentation.</li><li>
Collaborate closely with Project Architects, Job Captains, and technical team members to further develop the design through an integrated team process, ensuring that design ideas are tested, refined, coordinated, and translated into buildable solutions.</li><li>
Work with the project team to advance the design intent through documentation, recognizing that design development is a shared effort between design, technical, and project leadership rather than a one-directional handoff.</li><li>
Coordinate design concepts, planning strategies, material selections, detailing, and documentation with the broader project team to ensure alignment with the approved design direction.</li><li>
Review design documentation for consistency, completeness, coordination, and alignment with the evolving design intent.</li><li>
Work with MatTech and project teams to coordinate materials, finishes, specifications, and design standards.</li><li>
Support coordination with lighting, branding, strategy, sustainability, furniture, AV, MEP, structural, and other consultant teams as required.</li><li>
Participate in construction administration activities related to design intent, including submittal reviews, RFI responses, site observations, punch list support, and finish / mock-up reviews.</li></ul> 
Client Presentations and Communication<ul><li>
Prepare and participate in client presentations, workshops, and design meetings.</li><li>
Clearly communicate design concepts, options, recommendations, and rationale to clients and internal teams.</li><li>
Assist in developing compelling visual narratives that connect design ideas to client goals and project strategy.</li><li>
Support the Project Manager in documenting design decisions, client feedback, and next steps.</li><li>
Review overall design intent with the Design Director at appropriate project milestones to ensure alignment with studio priorities, firmwide design goals, and HLW&rsquo;s broader design standards.</li><li>
Build client confidence through strong preparation, thoughtful communication, and responsiveness to feedback.</li></ul> 
Team Collaboration and Mentorship<ul><li>
Lead, guide, and mentor junior and intermediate designers assigned to project teams.</li><li>
Delegate design tasks clearly and support team members in developing their technical, creative, and presentation skills.</li><li>
Foster a collaborative project environment that encourages curiosity, accountability, open communication, and shared ownership.</li><li>
Coordinate regularly with the Project Manager to align design tasks with project schedule, staffing, fee, and deliverables.</li><li>
Participate in internal design reviews and incorporate feedback from the Design Director, Studio Director, Technical / Delivery leadership, and other reviewers.</li><li>
Contribute to a positive studio culture through mentorship, collaboration, and active participation in studio initiatives.</li></ul> 
Design Quality and Standards<ul><li>
Uphold HLW&rsquo;s design standards, presentation standards, and quality expectations.</li><li>
Ensure that design work is thoughtful, well-coordinated, visually clear, and appropriate to the client and project goals.</li><li>
Review presentation materials for clarity, consistency, graphic quality, and alignment with the approved design narrative.</li><li>
Support the integration of HLW&rsquo;s global resources, specialty studios, and best practices into project work.</li><li>
Stay current with design trends, materials, workplace strategies, furniture systems, sustainability considerations, and industry innovations.</li><li>
Contribute to the continual improvement of studio design process, tools, templates, and work product.</li></ul> 
Business Development and Marketing Support<ul><li>
Support proposals, interviews, pursuits, and presentations for new work as requested.</li><li>
Assist in developing design narratives, precedent imagery, conceptual approaches, and visual materials for business development efforts.</li><li>
Participate in project photography, award submissions, case studies, and marketing materials in collaboration with the Design Director and Marketing team.</li><li>
Represent HLW professionally in client-facing settings, industry events, and professional organizations where appropriate.</li><li>
Contribute to the studio&rsquo;s visibility and reputation through strong project work and active engagement in the design community.</li></ul> 
Qualifications<ul><li>
Bachelor&rsquo;s degree in Architecture or Interior Design from an accredited institution.</li><li>
10+ years of professional experience in interior design, architectural interiors, or a related design practice, with demonstrated experience working on interiors projects required.</li><li>
NCIDQ certification or architectural licensure (preferred or actively pursuing).</li><li>
Strong graphic, communication, and presentation skills.</li><li>
Proficiency in AutoCAD, Revit, 3D modeling/rendering software, Adobe Creative Suite, Teams, and MS Office.</li><li>
Working knowledge of building codes, ADA requirements, accessibility standards, and sustainable design principles.</li><li>
Experience with material selection, finish coordination, procurement support, and construction documentation.</li><li>
Understanding of construction, furniture, and material costs, with the ability to support design decisions that align with project budgets.</li><li>
Ability to manage multiple projects, meet deadlines, and collaborate in a team environment.</li><li>
Strong problem-solving and critical-thinking skills.</li></ul> 
Preferred Qualifications<div><ul><li>
LEED accreditation or knowledge of sustainable design standards.</li><li>
Experience in commercial, hospitality, or workplace design.</li><li>
Familiarity with coordinating MEP systems into project designs.</li><li>
Familiarity with material sourcing, bid processes, and furniture procurement.</li></ul></div> 
Why Join Us? We offer:<div><ul><li>
A collaborative, hybrid work environment (3 days onsite) where you will work on innovative and impactful projects.</li><li>
A diverse, creative studio culture grounded in technical rigor and design excellence.</li><li>
Opportunities for professional growth and development.</li><li>
Competitive compensation and comprehensive benefits package.</li></ul></div> 
If you are a technical expert with a passion for design execution, we&rsquo;d love to hear from you!<ul><li> 
All applications should include your resume and portfolio or link to work samples</li></ul> 
HLW is committed to supporting the health and wellbeing of our team members. We offer a comprehensive benefits package that includes medical, dental, and vision coverage, life and disability insurance, paid time off, flexible spending accounts, an employee assistance plan, parental leave, financial assistance toward professional licensing and reimbursement for certification exam fees, 401(k), and commuter benefits.
The expected salary range for this position is $100,000-$140,000. We will consider relevant experience, qualifications, location, and other job-related factors in determining compensation.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, sexual orientation, protected veteran status, or disability status.</div>

Senior Interior Designer

Vornado Realty Trust

<div>
 
 Position Summary
 
 
 
 Vornado Realty Trust (NYSE: VNO) is an equity Real Estate Investment Trust (REIT) with over 30 million square feet of office and retail properties under management. With portfolio concentration in New York City, Vornado also owns premier assets of theMART in Chicago and the 555 California Street complex in San Francisco. Vornado&rsquo;s reputation in the industry is one of unmatched quality and integrity. For more than ten years, Vornado has been a leader in environmental sustainability among REITs and large commercial landlords in New York.
 
 
 Vornado Realty Trust is seeking a highly organized and proactive Administrative Assistant &ndash; Development &amp; Construction to support both the Development and Construction teams. This role provides comprehensive administrative, scheduling, and project coordination support across complex Class A office, mixed-use, and high-street retail development, redevelopment, and construction projects.
 
 
 The position interfaces regularly with internal departments, external consultants, contractors, and ownership partners. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while maintaining a high level of professionalism and discretion.
 
 
 
 Key Responsibilities
 
 
 
 
 Scheduling &amp; Coordination
 
 
 
 <ul>
 <li>
 Answer, route, and track incoming departmental calls.
 </li>
 <li>
 Manage calendars for Development and Construction team members and coordinate internal, interdepartmental, and external meetings.
 </li>
 <li>
 Schedule meetings with internal stakeholders and external partners, including architects, engineers, expeditors, zoning consultants, contractors, construction managers, and joint venture partners.
 </li>
 <li>
 Interface with multiple departments, including Accounting, Construction, Leasing (Office and Retail), Legal, Property Management, and Sustainability.
 </li>
 <li>
 Coordinate and prepare for internal development meetings, construction coordination meetings, investment committee presentations, design reviews, and project strategy sessions.
 </li>
 <li>
 Assist in coordinating site visits, construction walkthroughs, and high-street retail tours.
 </li>
 <li>
 Support coordination of public agency and entitlement-related meetings (e.g., DOB, City Planning, Landmarks Preservation Commission, community boards).
 </li>
 <li>
 Book and coordinate domestic and international business travel arrangements.
 
 
 </li>
 </ul>
 
 Organization &amp; Document Management
 
 
 
 <ul>
 <li>
 Maintain and organize the Development and Construction shared drive, including architectural drawings, specifications, contracts, budgets, schedules, zoning analyses, and construction documentation.
 </li>
 <li>
 File and track executed agreements, including consultant contracts, construction agreements, NDAs, and joint venture documentation, in internal systems (e.g., BizFlow).
 </li>
 <li>
 Maintain project trackers for key milestones across development and construction, including rezoning processes (e.g., ULURP), permitting, procurement, and construction timelines.
 </li>
 <li>
 Assist in tracking zoning and entitlement workflows, as well as construction-related processes such as bid packages, contractor coordination, and project schedules.
 </li>
 <li>
 Coordinate version control and distribution of drawings, presentations, and reports across internal teams and external consultants/contractors.
 </li>
 <li>
 Support preparation of internal and external reporting materials, including development updates, construction reports, board materials, and lender/investor packages.
 
 
 </li>
 </ul>
 
 Expense &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Manage departmental time sheets through UKG.
 </li>
 <li>
 Process, track, and reconcile invoices and project-related billing, including architect/engineer fees, zoning consultants, legal invoices, contractor requisitions, and construction-related expenses.
 </li>
 <li>
 Coordinate with Accounting on development and construction budgets, coding, and invoice approvals tied to capital projects and redevelopment initiatives.
 </li>
 <li>
 Prepare, file, and monitor employee expense reports, including American Express statements and receipt reimbursements, via Chrome River.
 </li>
 <li>
 Assist with tracking project budgets, including costs associated with entitlement, pre-development, and construction activities.
 
 
 </li>
 </ul>
 
 Systems and Technology
 
 
 
 <ul>
 <li>
 Microsoft PowerPoint (investment committee materials, development presentations, construction updates)
 </li>
 <li>
 Zoom (meetings and phone system)
 </li>
 <li>
 DocuSign (monitoring and tracking signature workflows)
 </li>
 <li>
 BizFlow (document management and contract tracking)
 </li>
 <li>
 Chrome River (expense reporting)
 </li>
 <li>
 UKG (time and attendance)
 </li>
 <li>
 IBS Accounting System (budgets, job cost tracking, and financial reporting)
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Prior progressive administrative or project support experience in a professional environment.
 </li>
 <li>
 Experience within commercial real estate, construction, development, or a related field is preferred.
 </li>
 <li>
 Exposure to New York City development or construction projects is a plus, whether through a developer, contractor, construction manager, consultant, or professional services firm.
 </li>
 <li>
 Ability to manage multiple priorities with detail in an organized and fast-paced environment.
 </li>
 <li>
 Professional communication skills and ability to interact with a wide range of internal and external stakeholders.
 
 
 </li>
 </ul>
 The starting base salary for this New York position is expected to be between $80,000 to $100,00 annually. Actual salary will be determined based on skills, experience (to the extent relevant) and other job-related factors, consistent with applicable law.
 
 
 
 Vornado Realty Trust is not offering relocation for this position based in New York, NY.
 
 
 
 
 Vornado Realty Trust is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, or status as a qualified individual with a disability.
 
</div>

Administrative Assistant

Arkco

ArkCo Corp. is searching for a talented Interior Designer to join our team.ABOUT US: ArkCo is a New York construction company that specializes in developing a wide range of projects. With experienced professionals skilled in design, project management, and regulatory processes, we provide comprehensive construction and design services to help clients across various industries realize their visions and build meaningful connections through their projects.We serve as a trusted partner for interior designers, construction coordinators, project managers, and contractors, crafting innovative design proposals, creating functional and aesthetic interior spaces, producing detailed plans and documentation, and overseeing construction processes. This integrated approach allows us to support clients throughout the entire design and construction lifecycle, ensuring exceptional project outcomes.JOB DESCRIPTION: As an Interior Designer at ArkCo, you will collaborate with our design and construction teams to conceptualize, plan, and execute innovative and functional interior spaces. You will be responsible for creating designs that meet client needs, project budgets, and timelines while maintaining adherence to regulatory and compliance standards. The ideal candidate is a creative thinker with excellent communication and organizational skills, a strong design portfolio, and the ability to manage multiple projects effectively.RESPONSIBILITIES: <ul><li>Develop creative interior design concepts aligned with client requirements and brand identity.</li><li>coordinate detailed designs, including space planning, renderings, and construction documentation.</li><li>Collaborate with architects, construction coordinators, and clients to ensure cohesive project execution.</li><li>Source materials, finishes, furniture, and fixtures, ensuring compliance with project specifications and budget.</li><li>Conduct site visits to oversee design implementation and ensure quality control.</li><li>Maintain project documentation and progress reports for stakeholders.</li><li>Manage client relationships, presenting design concepts and responding to feedback promptly.</li></ul>QUALIFICATIONS AND EXPERIENCE: <ul><li>Bachelor&rsquo;s degree in Interior Design, Architecture, or related field.</li><li>5+ years of professional experience in commercial interior design projects.</li><li>Strong knowledge of design principles, materials, and finishes.</li><li>Proficiency in design software, including AutoCAD, Bluebeam, and Adobe Creative Suite and Programa</li><li>Familiarity with NYC building codes and ADA compliance standards.</li><li>Excellent communication, project management, and organizational skills.</li><li>Bi-lingual: English and Spanish preferred.</li><li>Ability to manage multiple projects and deadlines in a fast-paced environment.</li><li>Flexible Schedule: Ability to work some evenings and weekends.</li></ul>COMPENSATION AND BENEFITS: <ul><li>Competitive Salary: $50,000 - $75,000 annually, commensurate with experience and qualifications.</li><li>Benefits: Health, dental, and vision insurance (eligibility after 90 days).</li><li>Paid Time Off: For full-time employees.</li><li>Professional Development Opportunities: Training, certifications, and mentorship programs.</li><li>Hybrid Position: Offering 1 day of remote work per month.</li></ul>EEO STATEMENT: At ArkCo, we are committed to fostering a workplace that celebrates diversity and embraces different perspectives. We believe in equal employment opportunity for all qualified applicants and employees, regardless of race, color, religion, sex (including pregnancy), gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by law. All applicants must be U.S. citizens, U.S. permanent residents, or otherwise legally authorized to work in the U.S.Job Type: Full-timePay: $50,000.00 - $75,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>New York, NY 10018 (Required)</li></ul>Ability to Relocate:<ul><li>New York, NY 10018: Relocate before starting work (Required)</li></ul>Work Location: In person

Interior Designer

Explore 748+ Assistant project manager planning design construction in New York this May. Find roles across top companies and apply now to boost your career.