administrative assistant

administrative assistant (external agency staff) Jobs in New York

account coordinator

accounting coordinator

accounting specialist

associate director finance

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $78,000 to $87,000 Annually</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

Columbia College Finance is responsible for the effective financial management of all aspects of the College, including overseeing tuition revenue, financial aid expenses, management of College endowed funds, and oversight of annual expenditures. The CC Finance office works collaboratively with all College units to ensure that budget parameters are met and College and University policies are followed.

The Associate Director is responsible for the administration of a wide range of financial activities for Columbia College including procurement services and expense tracking, operational support for the Columbia College Dean&rsquo;s Office, and analytic support to the Chief Finance and Administrative Officer. The incumbent reports to the Executive Director, Columbia College Finance and will also work under the direction of the Director, Strategic Financial Planning and Analysis. The incumbent will possess strong customer service skills and a proactive approach, keep abreast of the latest policies and procedures, and promote accountability of administrative and financial activities.

Responsibilities
<ul>
<li>Responsible for the accurate and prompt processing, verification, and coding of expenses for invoices, business expense reimbursements, check requests, travel advances, purchase order requisitions, purchasing card purchases, and wire transfers in the financial accounting system (ARC), from the time the invoice is received until the payment of the item is completed.
<ul><li>Review ARC for rejections, corrections, vendor maintenance, and voucher holds.</li>
<li>Monitor invoice and requisition aging in ARC to ensure prompt payment.</li>
<li>Resolve inquiries on payment status for internal and external constituencies.</li>
<li>Research and reconcile financial activity on a routine basis to ensure appropriate accounting and problem solves discrepancies.</li>
<li>Maintain record of financial transactions in accordance with University and College policies.</li>
</ul></li><li>At the direction of the Executive Director, responsible for approving requisitions, journal vouchers, expense reimbursements, and other financial accounting transactions.</li>
<li>Interpret and apply University and College financial policies, purchasing guidelines, and travel and business expense rules; ensure internal control procedures are followed.</li>
<li>Support the financial operations of the Dean&rsquo;s Office. Oversee financial transactions for the Dean&rsquo;s Office, including providing feedback on the budget availability and the appropriateness of transactions. Partner with the Executive Director of CCIT and the Assistant Director of Administrative Operations and Student and Family Liaison to manage the procurement of items to support College operations. Track the overall technology and plant budgets.</li>
<li>Provide analysis and decision support as needed to the CC Finance team using University systems, Excel and other tools, including AI. Leverage University systems to streamline reporting, and improve the efficiency of financial operations.</li>
<li>Contribute to College-wide finance initiatives and projects including but not limited to, updating documentation of financial procedures, communicating information about financial policies and processes, identifying ways to streamline processes, and provide training on University and College financial procedures.</li>
<li>Safeguard confidential information and ensure compliance with data governance expectations.</li>
<li>Recommend and implement process improvements that streamline workflows, reduce errors, and enhance transparency.</li>
<li>Perform other related duties as assigned.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor's degree and/or its equivalent.
</li>
<li>Minimum of three to five years of relevant financial or accounting experience required, with a preference for relevant experience in a higher education setting.
</li>
<li>Progressive experience in finance administration, procurement or expense management is critical.
</li>
<li>Excellent oral and written communication and interpersonal skills are necessary.
</li>
<li>Must be organized and task oriented with the ability to establish priorities and follow up on multiple issues in a time sensitive manner.
</li>
<li>Ability to work under pressure and without supervision and good independent judgment required.
</li>
<li>Have ability to exercise a high degree of diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.
</li>
<li>Great discretion will be required as the incumbent will be dealing with confidential information.
</li>
<li>Excellent technical skills required including knowledge of Microsoft Office Suite, specifically strong Excel skills (for analysis, reporting and problem-solving).
</li>
<li>Must have, or be able to acquire quickly, a detailed knowledge of University policies, procedures, and systems.
</li>
</ul>Preferred Qualifications
<ul>
<li>Familiarity with higher education financial systems or other enterprise systems is a plus.
</li>
<li>Experience with data management tools and reporting software preferred.
</li>
</ul>Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Associate Director - Finance

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $110,000 - $125,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

Reporting to the Executive Director for Budget and Finance, the Associate Director focuses on providing high-level financial and strategic support for the Law School&rsquo;s budget planning and financial operations.

Responsibilities
<div>
<ul><li>Budget Management, Financial Reporting, and Oversight:
<ul><li>Oversees the Law School program and unit operating budgets, serving as the primary liaison for departmental budget submissions, quarterly reviews, and financial reporting. Prepares and distributes weekly and monthly financial reports and materials for quarterly Departmental budget meetings.</li>
<li>Ensures accurate transaction coding, interprets University financial reports and related data, including personnel and student account information. Collaborate with managers to maintain compliance and avoid budget overruns.</li>
<li>Partners with the Associate Dean for Finance, Strategy, and Operations and the Executive Director for Budget and Finance on the development and review of the annual budget submission.</li>
<li>Works collaboratively with the Assistant Director of Grants to develop and forecast budgets for the Law School centers&rsquo; sponsored projects.</li>
<li>Ensures that required budget and fund balance entries are recorded accurately in the appropriate system. Compiles and analyzes financial reports and supporting materials for annual budget submission and year-end close.</li>
<li>Maintains and modifies the long-range forecasting model for the central School budget, incorporating policy assumptions and external variables.</li>
</ul></li></ul><ul><li>Financial Operations:
<ul><li>Executes month‑end and year‑end closing processes, including accruals, reconciliations, and preparation of required journal entries to ensure accurate financial reporting.</li>
<li>Collaborates with the Donor Relations team to establish new endowment and current-use gift chartfields for the Law School, and provides fund balance and usage information as needed.</li>
</ul></li></ul><ul><li>Ad Hoc Analysis:
<ul><li>Collaborates with the senior leadership by developing ad hoc analysis and reporting related to funding requests and special financial projects.</li>
</ul></li></ul><ul><li>Other:
<ul><li>Performs other duties as assigned.</li>
</ul>
</li></ul></div>Minimum Qualifications

Bachelor&rsquo;s degree, preferably in accounting or finance, plus 4-6 years of related experience required. Demonstrated comprehensive financial reporting responsibility in a large, complex organization required. Experience in higher education preferred. Strong financial analysis and modeling skills, including variance analysis, and financial statement analysis required. Strong computer proficiency (Word and Excel), including an in-depth knowledge of spreadsheet design, required. Must be highly detail-oriented with strong organizational and problem-solving skills, and have the ability to prioritize and manage multiple assignments simultaneously. Excellent interpersonal, oral and written communication skills, including active listening skills, plus the ability to work closely and effectively with a diverse group of University administrators, as well as working independently and collaboratively as a team member is essential. The successful candidate must be a strategic thinker, with an open and collaborative style that encourages teamwork and cooperation. Must demonstrate the use of tact and discretion and be able to handle confidential information with excellent judgment. Must have a passion for excellent customer service and commitment to exceptional quality. Must be able to work with diverse constituencies and support an inclusive work environment.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Associate Director for Budget and Finance

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $66,300 - $68,000 Annually</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

Reporting to the Director of Administration and Planning, the incumbent assists with various financial functions for Undergraduate Student Life, including the areas of the Dean of USL, Multicultural Affairs, Residential Life, Student Engagement, as well as the financial functions for approximately 340 recognized student organizations and their governing boards and councils.

The Assistant Director serves as the primary travel arranger for student group travel and visitors invited to participate in recognized student group programs and events, and works as part of the Administration and Planning (A&amp;P) team to provide administrative assistance to Undergraduate Student Life staff.

The Assistant Director assists the department with: project management for A&amp;P; shaping financial policy and procedures; improving financial advising processes and services; processing &amp; approving a high volume of financial transactions; providing preliminary oversight over financial accounts and processes; fielding, delegating, troubleshooting and escalating student and staff inquiries; delivering financial training curriculums; developing policy documents; and developing communications related to finance and operations.

Responsibilities
<ul>
<li>Accurate and prompt processing, verification, and coding of expenses for a high volume of invoices, reimbursements, check requests, travel advances, deposits, journal entries, and wire transfers, in the University's accounting systems. Resolves inquiries on payment status for internal and external clients. Approve a high volume of purchasing card (P Card) transactions for approximately 40 USL staff and 340 student organizations with accuracy and efficiency. Problem-solve issues and clarify processes to staff and students as needed.</li>
<li>Books air, ground and rail transportation and lodging, for undergraduate students, University visitors, and Undergraduate Student Life (USL) staff, working closely with USL Leadership team and advisers to adhere to Columbia University&rsquo;s and Columbia College's travel policies and protocols. Reconcile travel expenses and process expense reimbursements via Concur (the University&rsquo;s online travel and expense system), including travel advances and preparation of reports on travel spend.</li>
<li>The incumbent, in collaboration with the Administrative Coordinator for Clubs and Orgs Travel, will serve as the primary point of contact for booking, logistics, itineraries, and inquiries related to travel for staff, students, and visitors. Acts as a liaison between USL and campus partners, including Columbia College Finance, Columbia Travel and Procurement, and Columbia Transportation, to facilitate contracts associated with travel, car service vouchers, and charter bus reservations. Maintains relationships with travel vendors, including airlines, hotels, car rentals, and the University&rsquo;s travel partner, World Travel, Inc. (WTI).</li>
<li>Prepare weekly reporting for student council and governing board leadership and ad-hoc reporting for USL staff, review monthly financial statements, and analyze budget variance reports. Routinely meet with staff, student leaders, supervisor, Columbia College Finance, and relevant Undergraduate Student Life staff to review year-to-date activity, identify trends that will impact the budget plans for future periods, and collaborate on solutions for improved budgeting and financial stewardship. Prepare ad hoc reports regarding financial activity as needed.</li>
<li>Serves as USL&rsquo;s primary liaison for Columbia&rsquo;s undergraduate travel policy and interacts with the Undergraduate Travel Review Committee&rsquo;s core planning team to ensure that student groups and advisers are aware of the latest policies and adhere to reporting and compliance requirements. Facilitates regular training sessions on travel policies and practices for USL staff members and students including during new staff onboarding, at the annual adviser training retreat, and on an as-needed basis. Keep staff and student organizations regularly informed of new policies, changes in current policy, current and new services within Undergraduate Student Life, Columbia College, Columbia Engineering, and the University.</li>
<li>Work closely with the Director, Associate Director, student organization advisers, and student leaders on all initiatives to ensure compliance with Columbia College and University policies and procedures. Assist with the evaluation of current financial processes and services, design and develop new methods of service to streamline processes and increase productivity and client satisfaction. Investigate requests for new services to determine feasibility and method of implementation.</li>
<li>Advise a cohort of student groups who participate in frequent travel. Provide backup assistance to the A&amp;P unit, including processing financial transactions, P-Card reconciliation, and non-travel Concur transactions and reimbursement/expense reports.</li>
<li>Play critical role in solutions-oriented ideation/regular conversations around policies and procedures with Associate Director and Director of Administration and Planning.</li>
<li>Participate in the growth and development of USL, the College; School of Engineering, and Columbia University, including providing support for key initiatives and experiences, serving on committees, and collaborating with College and University partners to further the work of USL and the College.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor's degree required along with at least two years of related experience required, or the equivalent combination of education and experience</li>
<li>Direct experience arranging complex domestic and international travel itineraries</li>
<li>Proven background in processing large volumes of transactional work on a day to day basis, while managing other short and long term travel projects</li>
<li>Outstanding administrative, organizational, and interpersonal skills required</li>
<li>Must be willing to learn new processes and technologies as needed</li>
<li>Must be well-organized, detail-oriented, and work well under pressure, managing multiple responsibilities simultaneously in a high volume operation</li>
<li>Excellent oral and written communication skills, and a strong commitment to providing high quality service in a fast-paced environment</li>
<li>Tact and diplomacy and the ability to exercise judgment when working with sensitive and confidential information</li>
<li>Fluency with Microsoft Office Suite, Google Workspace, Adobe programs, and other similar technology platforms</li>
<li>Must be able to work with diverse constituencies and support an inclusive work environment</li>
</ul>
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.

Preferred Qualifications
<ul>
<li>Three to four years of related experience preferred</li>
<li>Knowledge and/or experience using Concur is a strong advantage</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Assistant Director of Administration & Planning, Travel Coordinator

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $92,000 - $102,400</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

Reporting to the Senior Director of Online Support and Academic Technology, the Associate Director of Academic Technology Solutions plays a critical role in advancing the School of Professional Studies&rsquo; (SPS) use of educational technologies to support high-quality teaching, learning, and operations across all modalities. The incumbent leads initiatives that enhance the digital learning experience, strengthen instructional delivery, and improve academic operations by strategically integrating technology to drive innovation.

This role oversees the full lifecycle of the SPS Academic Technology Stack from vendor evaluation and procurement through implementation, training, interoperability, and continuous improvement, ensuring alignment with institutional goals, security standards, and accessibility requirements. The Associate Director collaborates with faculty, program directors, and colleagues across Online Curriculum and Instruction (OCI), including Instructional Design, Faculty Assessment and Development, and Online Support and Academic Technology subteams, to develop scalable, sustainable solutions for technology-enhanced learning.

A key focus of this position involves leading pilots and evaluations of innovative technologies, including AI-enabled tools and learning management system (LMS) solutions, to assess their pedagogical value, usability, and alignment with SPS&rsquo;s digital learning strategy. The Associate Director translates emerging trends in educational technology into actionable strategies that strengthen SPS&rsquo;s leadership in online and digital learning.

Responsibilities

Academic Technology Strategy and Operations
<div>
<ul><li>Strategic Planning and Academic Technology Leadership
<ul>
<li>Lead the evaluation, implementation, and management of tools within the SPS Academic Technology Stack, ensuring alignment with pedagogical goals, institutional policies, and technical requirements.
</li>
<li>Guide long-term academic technology strategy, including evaluating learning management systems and related platforms for future readiness.
</li>
<li>Partner with academic and administrative leaders to identify scalable technology solutions that advance academic quality, operational efficiency, and innovation across modalities.
</li>
<li>Contribute to budgeting and forecasting for academic technology renewals, pilots, and licensing to ensure fiscal sustainability.
</li>
<li>Align academic technology planning with SPS&rsquo;s digital learning strategy and institutional priorities.
</li>
</ul></li></ul><ul><li>Vendor and Systems Management
<ul>
<li>Manage vendor relationships, including contract lifecycle management, procurement coordination, renewals, and payment processes in partnership with SPS Finance.
</li>
<li>Coordinate with CUIT to conduct security reviews and risk assessments for all new educational technologies, ensuring compliance with institutional standards.
</li>
<li>Ensure interoperability across academic systems and integrations to deliver a seamless, secure, and consistent user experience for students and faculty.
</li>
</ul></li></ul><ul><li>Faculty and Program Support
<ul>
<li>Lead collaborative processes to identify technology solutions that enhance teaching, learning, and assessment across online, hybrid, and in-person modalities.
</li>
<li>Provide consultations, training, and pilot support to faculty, staff, and students to promote effective adoption of new tools and technologies.
</li>
<li>Develop and maintain user guides and documentation that emphasize intuitive, user-centered design to support scalable, high-quality learning experiences.
</li>
</ul></li></ul><ul><li>Compliance, Data Governance, and Accessibility
<ul>
<li>Advance digital accessibility across SPS courses and systems by identifying and addressing barriers, maintaining high standards of compliance, and supporting continuous improvement.
</li>
<li>Ensure that all academic technologies and vendor integrations adhere to institutional data privacy policies and accessibility standards.
</li>
<li>Collect and analyze usage and impact data to evaluate technology effectiveness, inform continuous improvement, and guide decisions on tool retention or sunset.
</li>
</ul></li></ul><ul><li>Innovation and Emerging Technologies
<ul>
<li>Monitor and evaluate developments in generative AI and automation within educational technologies to assess their implications for digital teaching, learning, and operations.
</li>
<li>Evaluate AI capabilities embedded within existing tools and new technologies to ensure alignment with academic governance standards, institutional policy, and pedagogical frameworks, and to determine readiness for responsible adoption.
</li>
<li>Coordinate with institutional partners to review AI-enabled tools for privacy, security, and ethical considerations prior to adoption.
</li>
<li>Develop and apply structured frameworks for piloting and evaluating emerging technologies, including AI-enabled tools, to ensure responsible and evidence-based adoption at scale.
</li>
<li>Provide documentation and recommendations regarding the technical readiness, compliance status, and instructional value of emerging tools to inform institutional decision-making.</li></ul> 

</li></ul></div>Leadership and Management
<ul>
<li>Supervise and guide the activities of Educational Technologists, student workers, and temporary staff to align with the goals and priorities of the Online Support and Academic Technology unit.
</li>
<li>Manage workload distribution, mentoring, and professional development for direct reports.
</li>
<li>Lead change-management and communication efforts for academic technology initiatives, ensuring transparency and adoption across faculty and staff.
</li>
<li>Maintain comprehensive documentation, workflows, and resources related to the SPS Technology Stack and pilot processes.
</li>
<li>Serve as the primary liaison for academic technology projects with internal and external partners, coordinating efforts to ensure alignment, collaboration, and successful implementation.
</li>
<li>Anticipate and resolve issues with new or existing educational technologies, implementing timely and effective solutions.
</li>
<li>Represent SPS on university-wide academic technology groups, including the Academic Technology Leadership Group (ATLG) and related committees, ensuring alignment with institutional initiatives and bringing insights and best practices to SPS.
</li>
</ul>Performs related duties and responsibilities as assigned/requested 

Minimum Qualifications
<ul>
<li>Bachelor&rsquo;s degree required; advanced degree desirable</li>
<li>4 years of related experience</li>
<li>A resume and cover letter with salary requirements must be submitted for consideration</li>
</ul>
Preferred Qualifications
<ul>
<li>Master&rsquo;s degree in educational technology, instructional design, or related field</li>
<li>Minimum of four years of experience in higher education, educational technology, or a related academic support area</li>
<li>Demonstrated experience teaching or supporting faculty in higher education</li>
<li>Experience leading cross-functional projects or academic technology pilots in higher education</li>
<li>Experience supporting technology-enhanced assessment, data analytics, or reporting</li>
<li>Experience as an instructor or trainer in academic or corporate environments</li>
<li>Familiarity with data governance, privacy, and compliance in educational contexts</li>
<li>Knowledge of systems architecture and the integration of academic technologies within enterprise environments</li>
<li>Experience in a supervisory role including the training and development of staff is strongly preferred</li>
</ul>
Other Requirements
<ul>
<li>Proven success in evaluating, implementing, and supporting academic technologies that enhance teaching and learning</li>
<li>Experience managing vendor relationships, procurement processes, and technology budgets</li>
<li>Familiarity with learning management systems (e.g., Canvas, Brightspace, or similar platforms)</li>
<li>Working knowledge of evidence-based online teaching practices to inform technology recommendations and faculty consultations</li>
<li>Strong knowledge of accessibility standards (e.g., WCAG, ADA) and digital accessibility best practices</li>
<li>Excellent organizational, analytical, and problem-solving skills, with the ability to manage multiple projects and meet deadlines</li>
<li>Exceptional written and verbal communication skills, with the ability to collaborate effectively across technical and non-technical stakeholders</li>
<li>Demonstrated commitment to staying current with developments in educational technology, including AI-enabled tools, automation, and interoperability</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Associate Director, Academic Technology Solutions

New York University

Position Summary: 
NYU's Stern School of Business has an exciting opportunity available for an Associate Director, Dean’s Office Affairs in the Office of the Dean. The Associate Director will provide high-level executive support to the Dean and the Dean’s Office, orchestrating complex logistics, and crafting communications to internal and external stakeholders. They will manage operations, including the calendar, travel itineraries, daily briefing book, event briefings and remarks, and responding to constituent inquiries. They will work with the Dean’s Office leadership to understand priorities and proactively align office activities accordingly to ensure adherence to deadlines and the highest quality standards. The Associate Director will manage communications, crafting and sending correspondence. They will serve as a liaison for a wide range of internal and external stakeholder groups and cultivate relationships with faculty, administrators, and students. The Associate Director will also manage special projects in partnership with the Chief of Staff and Director, as well as support events sponsored by the Dean’s Office, such as receptions, conferences, programs, and meetings with faculty, administrators, and corporate partners.
 
Qualifications: 
The selected candidate will have a bachelor's degree and 5 years of relevant experience with office operations, drafting and editing external communications, events, project management, or an equivalent combination of education and experience. Proven ability to communicate sensitive information and interact with high-profile stakeholders with professionalism and experience handling confidential information with discretion is essential. Excellent problem-solving skills, project management, interpersonal, and communication skills are also required. Knowledge of standard office software.
 
Additional Information: 
In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $80,000 to $100,000. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.
 
New York University Stern School of Business, located in the heart of Greenwich Village and deeply connected with the City for which it is named, is one of the nation’s premier management education schools and research centers. NYU Stern offers a broad portfolio of transformational programs at the graduate, undergraduate and executive levels, all of them enriched by the dynamism and deep resources of one of the world’s business capitals. NYU Stern is a welcoming community that inspires its members to embrace and lead change in a rapidly transforming world.
 
For more information about working at NYU please visit our website at: http://www.nyu.edu/about/careers-at-nyu.html.
 
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
 
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Associate Director, Dean's Office Affairs

Mount Sinai Health System

<div>Description
The Administrative Director exercises management responsibility over the business and operational activities of a small to medium sized department, unit or business process. This individual is responsible for establishing short- and long-term goals and objectives in line with Mount Sinai Health System as well as ensuring compliance with federal, state and city regulatory agencies.
The Institute for Health Equity Research (IHER) is a highly collaborative, mission-driven institute dedicated to transforming the future of health and health care. Our multidisciplinary teams share an inquiry-to-action philosophy, turning research into meaningful, real-world impact. 
As we continue to expand, we are seeking an Administrative Director who will play a pivotal role in advancing our mission. This leader will help shape and support our research operations, ensure our internationally recognized faculty can lead innovative projects that influence clinical practice, inform policy, and drive equitable health outcomes. The Administrative Director will be central to ensuring that our research infrastructure, processes, and collaborations flourish as we grow. This is an exceptional opportunity for someone who:
✔ Thrives in dynamic, team-oriented environments
✔ Excels at strategic planning and operational leadership
✔ Is passionate about supporting research programs that advance health equity
✔ Wants to make a meaningful, lasting impact on communities and health systems
The Administrative Director (AD) works closely with the Director and Co-Director to establish short- and long-term goals and objectives for IHER and oversees IHER&rsquo;s operational and administrative functions. The AD develops processes and procedures aligned to IHER&rsquo;s vision, oversees growth objectives, hiring and onboarding of faculty and staff, overseeing staff development, and facilitates applications for federal and non-federal funding opportunities. They work with a Finance Director to ensure financial oversight of IHER, and a Human Resources Director on faculty and staff management. The AD helps support a culture rooted in collaboration, inclusion and teamwork, and establishes mechanisms to enhance engagement and communication with internal and external stakeholders, including funders and donors. The AD establishes and monitors program metrics, prepares reports and presentations for diverse audiences and oversees IHER&rsquo;s annual symposia. They also work closely with the Director on building and maintaining relationships with the Development Office and co-managing relationships with current and potential donors to IHER.
The successful AD is a skilled communicator, a trusted partner, leader and strategic thinker. The AD must be detailed oriented, organized and have the capacity to manage multiple diverse assignments. The ideal candidate is also an experienced supervisor with proven experience working with diverse teams. Experience working in academic research setting, administrative leadership capacity and with federal and non-federal grants mechanisms are required. 
Responsibilities<ul><li>
Provide administrative direction and coordination in the formulation, interpretation and administration of current and long-range policies, procedures and programs.</li><li>
Establish goals and objectives for IHER that are consistent with MSHS policies and federal, state &amp; local regulations.</li><li>
Collaborate with the Institute Director to develop short-term and long-range plans.</li><li>
Interpret and administer policies regarding hiring, payroll, appointments and promotions, placement and orientation of all faculty and/or staff, alongside the HR Director.</li><li>
Review and approve all reclassifications, new positions and salary increases.</li><li>
Provide oversight to management staff to ensure compliance with established practices, to implement new policies and to keep employees aware of changes and current standards.</li><li>
Ensure compliance with regulatory, insurance and ethical standards regarding research and employee safety. Identify contingency plans for potential risks.</li><li>
Encourage collaboration within IHER to effectively coordinate and implement operational activities, facilitate and encourage effective communications across functional areas.</li><li>
Plan budget needs by analyzing short and long-term program plans. Collaborate with the Finance Director to assure the completion of the annual budget and subsequent monitoring of financial status of the Institute.</li><li>
Ensure compliance with Mount Sinai Health System policies and procedures.</li></ul> 

Qualifications<ul><li>
Bachelors degree; Masters degree preferred, with applicable experience</li><li>
5+ years of experience in health care finance or administration; experience in strategic planning and execution, formulating policy, building and developing financial plans, managing resources and leading successful teams.</li><li>
Excellent written and oral communications</li><li>
Exceptional attention to detail and accuracy</li><li>
Analytical and problem solving skills</li><li>
Managerial skills including budgeting and finance</li></ul> 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $95450 - $143175 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Administrative Director - Institute for Health Equity Research

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $80,000 - $87,625</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

Reporting to the Associate Director, the Assistant Director, Career Design Lab works as part of the Career Design Lab team in advising and educating students regarding career goals, strategies and individual professional development through individual advising sessions, small group workshops and presentations. The Assistant Director works closely with the Associate Director in marketing, facilitating and evaluating programming including workshops, panels, on-campus and online recruitment events plus networking opportunities. Supporting the web-based career management system, website and online programming as well as general employer relations, the Assistant Direct also directly supervises Student Interns.

Responsibilities

Career Services Generalist
<ul>
<li>Provide school-wide programs and services for students, alumni, and employers.</li>
<li>Work in various Standing teams on long-term, school-wide projects, services, and programs as well as Agile Teams for short-term pilot projects and testing.</li>
</ul>
Program-Specific Support
<ul>
<li>Work directly with academic director and administrators from assigned program(s) for tailored support.</li>
<li>Provide career advising including individual coaching sessions to students, resume/CV critiques, and the administration of assessment inventories, mock interviews, and job search techniques.</li>
<li>Develop a repository of career development resources that is available to all SPS students (e.g. external resources as well as internally produced materials).</li>
<li>Develop initiatives focused on industry specific career outreach in targeted industries.</li>
<li>Facilitate a wide-range of recruitment opportunities for the benefit of SPS students in your assigned program(s); manage the design and delivery of recruiting activities for these students; maintain relationships to support the potential of future opportunities; uphold quality of recruiting services provided, and retain employer related data to improve the recruiting program.</li>
<li>Align qualified student talent with employer interest and needs; implement assessment based strategies to effectively cultivate student talent; manage the coordination of program-specific career events; oversee the communication between appropriate campus departments and program participants; conduct on-going assessment and provide feedback as to the effectiveness of such events.</li>
<li>Maintain the quality of resume books and processes, resume referral, and other methods of presenting students and alumni to employers; establish and enforce guidelines for student participation in the recruiting program including recruiting deadlines, procedures, and schedules.</li>
<li>May be responsible for supervising the work of one (1) or more employees.</li>
</ul>
Performs other duties and projects as assigned or requested.

Minimum Qualifications
<ul>
<li>Bachelor's degree and/or equivalent related experience required.</li>
<li>3 years related experience.</li>
<li>A resume and cover letter with salary requirements must be submitted to be considered for the position.</li>
</ul>
Preferred Qualifications
<ul>
<li>Master's degree preferred.</li>
<li>Substantial experience with career services technology in career assessment, recruitment/job boards, Applicant Tracking System (ATS), employer outreach, marketing, social media, and program and systems assessment.</li>
<li>Experience in a supervisory role including the training and development of staff is strongly preferred.</li>
</ul>
Other Requirements
<ul>
<li>Experience with career advising in higher educational setting with strong knowledge and experience with career coaching.</li>
<li>Ability to work well under pressure, balance school-wide and program-specific workload with shifting priorities and short-deadlines.</li>
<li>Must be detail-oriented, self-motivated, and able to work independently and carefully manage multiple responsibilities simultaneously with short deadlines in a high volume environment.</li>
<li>Excellent interpersonal, communication and organizational skills required, particularly for building trust and effective relationships with assigned academic programs.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Assistant Director, Career Design Lab

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