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benefit specialist

Metropolitan Family Services

<div>Metropolitan Family Services (MFS) empowers families to learn, to earn, to heal, to thrive. Part mentor, part motivator, part advocate, since 1857, Metropolitan Family Services has been the engine of change that empowers families to reach their greatest potential and positively impact their communities. Are you looking to have an impact on more than just a company&rsquo;s bottom line? Then we&rsquo;d love to hear from you!

We are now hiring for a full-time Benefit Specialist at our Headquarters office in downtown Chicago! 


ESSENTIAL DUTIES AND RESPONSIBILITIES:
<ul><li>Support day-to-day administration of the agency&rsquo;s benefits programs, ensuring timely and accurate responses to employee inquiries in partnership with the Benefits team.</li>
<li>Identify trends, issues, or gaps in benefits administration and communicate recommendations or changes to improve processes and enhance the overall benefits offering.</li>
<li>Administer leave of absence programs, including FMLA, Short-Term Disability, and Parental Leave, by coordinating requests and tracking through the Prudential system.</li>
<li>Partner with managers and leadership to provide updates on employee leave statuses, timelines, and return-to-work expectations, ensuring clear communication and adherence to policies.</li>
<li>Process and audit benefit enrollments and qualifying life events within the UKG system to ensure accuracy and compliance.</li>
<li>Coordinate and deliver new hire benefits orientations, ensuring employees understand available programs and enrollment processes.</li>
<li>Provide administrative support for Open Enrollment, including system setup, employee communications, and enrollment processing.</li>
<li>Administer COBRA enrollments and eligibility tracking through designated third-party system, ensuring compliance with regulatory requirements.</li>
<li>Identify and resolve benefits carrier and file feed issues by coordinating with brokers, carriers, and third-party administrators.</li>
<li>Review, reconcile, and process benefits invoices across multiple vendors, identifying discrepancies and ensuring timely resolution and payment.</li>
</ul>
SALARY: The salary range for this position will be $50,000 - $60,000 annually. Pay will be given based on skill and experience level.

REQUIRED EDUCATION, CERTIFICATIONS, CREDENTIALS and/or EXPERIENCE:
<ul>
<li>Bachelor&rsquo;s degree in human resources, business or related field required.</li>
<li>2+ year&rsquo;s benefit administration experience.</li></ul> 


TRAVEL/MOBILITY REQUIREMENTS:
<ul>
<li>Driving not required</li>
</ul>
TRAVEL BETWEEN SITES:
<ul>
<li>Yes</li></ul> 


PHYSICAL REQUIREMENTS:

While performing the essential duties of this job, the employee is required to sit and stand for sustained periods of time, frequently talk, hear, use hands and fingers to feel, handle, and operate objects or controls, and occasionally stand, bend, stretch, stoop, kneel and crouch. The employee is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, and viewing a computer terminal. 


Metropolitan Family Services puts our people first with a top-of-the-line benefits package. Find out more by clicking here!

Some highlights include:
<ul>
<li>Medical Coverage, Guardian Dental Coverage, and VSP Vision Coverage.</li>
<li>Metropolitan Family Services contributions of $2,000 to individual, and $4,000 to family, HSA accounts, pro-rated to your benefits start date.</li>
<li>FREE General Medicine and Behavioral Health Teladoc services provided to all team members.</li>
<li>Ascensus 401K plan services with a 4% employer match, vested at 100% on day one of eligibility.</li></ul> 


And so much more! Make sure you click here to see the full suite of benefits offered! 


MORE ABOUT US:

Metropolitan is Illinois' first comprehensive human services agency and reaches more than 122,970 individuals and families in Chicago, Evanston/Skokie, the southwest suburbs, and DuPage County with services promoting education, economic stability, emotional wellness, and empowerment.</div>

Benefit Specialist

First Chicago Insurance Company

<div>As a Senior Personal Injury Protection (&quot;PIP&quot;) Specialist, you will be responsible for evaluating and managing claims filed under the Personal Injury Protection (&quot;PIP&quot;) coverage of commercial and personal insurance policies. You will investigate claims, assess injuries, negotiate settlements, and ensure compliance with relevant laws and regulations. 
Key Responsibilities<ul><li>
Review and assess PIP claims to determine coverage, liability, and the extent of injuries.</li><li>
Conduct thorough investigation into the circumstances surrounding each claim, including obtaining medical records, police reports, and statements.</li><li>
Evaluate the nature and severity of injuries reported by first-party claimants through medical documentation, diagnostic tests, and expert opinions.
</li><li>Determine the applicability of PIP coverage based on policy terms, state regulations, and the specifics of each claim.
</li><li>Negotiate fair and equitable settlements with claimants, attorneys, and medical providers to resolve claims effectively.
</li><li>Maintain detailed and accurate records of claim files, including correspondence, investigation findings, settlement offers, and payment transactions.
</li><li>Communicate effectively with first-party claimants, legal representatives, medical providers, and other stakeholders to provide updates, address concerns, and facilitate the claims process.
</li><li>Ensure compliance with all relevant laws, regulations, and company policies throughout the claims handling process.
</li><li>Provide exceptional customer service to first-party claimants by addressing inquiries promptly and offering assistance throughout the claims process.
</li><li>Manage pre-authorization requests and identification of cases requiring an IME.
</li><li>Stay abreast of industry trends, legal developments, and medical advancements relevant to PIP claims to enhance expertise and effectiveness in the role.
</li><li>Complete a detailed analysis of claims where a new suit has been received inclusive of coverage, liability, and damages</li><li>
Manage and oversee litigation processes, working closely with legal counsel to develop strategies for case resolution</li></ul> 
Qualifications<ul><li>
Bachelor's degree or equivalent work experience
</li><li>Previous experience in auto claim adjusting, preferably with a focus on commercial PIP claims in NJ and PA.
</li><li>Previous experience with AICRA in New Jersey and MVFRL in PA.
</li><li>Strong knowledge of insurance principles, coverage types, and regulations governing PIP</li><li>
Excellent analytical skills with the ability to assess complex situations and make informed decisions</li><li>
Effective negotiation skills and the ability to resolve conflicts and disputes</li><li>
Exceptional communication skills, both verbal and written, and the ability to convey information clearly and concisely</li><li>
Detail-Oriented with strong organizational and time management skills</li><li>
Proficiency in relevant software applications for claims management and documentation
</li><li>Previous litigation experience is preferred but not required.</li><li>
Prior Non-Standard Auto Claims experience a plus, not required.</li></ul> 
First Chicago Insurance Company provides a competitive benefits package to all full- time employees. Following are some of the perks First Chicago employees receive:<ul><li>
Competitive Salaries</li><li>
Commitment to your Training &amp; Development</li><li>
Medical and Dental</li><li>
Telemedicine Benefit</li><li>
401k with a generous company match</li><li>
Paid Time Off and Paid Holidays</li><li>
Tuition Reimbursement Training Programs</li><li>
Wellness Program</li><li>
Fun company sponsored events</li><li>
And so much more!</li></ul></div>

Senior Personal Injury Protection Adjuster

GORDIE'S FOUNDATION

JOB DESCRIPTIONBookkeeper / Accounting SpecialistGordies Foundation, Chicago, IllinoisOrganization:Gordies FoundationPosition Title:Bookkeeper / Accounting SpecialistLocation:6430 S. Ashland Ave., Chicago, ILEmployment Type:Full-TimeWork Schedule:Telework and Hybrid Work Available (Based on Organizational Need)Reports To:Chief Financial Officer / Chief Data OfficerFLSA Status:Non-ExemptAbout Gordies FoundationGordies Foundation is a Chicago-based nonprofit organization committed to supporting reentry, workforce development, and community empowerment on the South Side of Chicago. Funded in part through the Illinois Criminal Justice Information Authority (ICJIA) R3 Program, the Foundation manages multiple grant-funded programs serving individuals impacted by violence, incarceration, and economic disinvestment. We are seeking a detail-oriented, mission-driven Bookkeeper to join our team and ensure the financial integrity of the organization.Position SummaryThe Bookkeeper / Accounting Specialist is responsible for managing the day-to-day financial operations of Gordies Foundation, including full-cycle bookkeeping, payroll processing, accounts payable, grant fund accounting, and financial reporting. This position requires a high degree of accuracy, sound accounting judgment, and a thorough understanding of nonprofit and grant compliance requirements. The Bookkeeper will work closely with the CFO/CDO and Executive Director to ensure all financial records are accurate, current, and audit-ready.Essential Duties and ResponsibilitiesGeneral Ledger &amp; Journal Entries<ul><li>Prepare, post, and reconcile journal entries on a timely basis in accordance with generally accepted accounting principles (GAAP).</li><li>Maintain and update the General Ledger (GL) to ensure accuracy and completeness of all financial transactions.</li><li>Perform month-end and year-end close procedures, including accruals and adjusting entries.</li><li>Identify and correct GL discrepancies; escalate material issues to the CFO/CDO.</li></ul>Bank Reconciliation <ul><li>Perform monthly reconciliations of all organizational bank and financial accounts.</li><li>Investigate and resolve reconciling items promptly, ensuring all transactions are properly recorded.</li><li>Maintain documentation of reconciliation records for audit purposes.</li></ul>Payroll Processing &amp; Administration<ul><li>Process semi-monthly payroll for all full-time, part-time, and grant-funded employees in compliance with Illinois Wage Payment and Collection Act requirements.</li><li>Calculate and remit payroll taxes (federal, state, and local), and prepare and file quarterly Form 941 and annual W-2 and W-3 forms.</li><li>Maintain accurate payroll records, including time and attendance documentation, wage allocations across multiple funding sources, and benefit deductions.</li><li>Coordinate payroll corrections, adjustments, and W-2c amendments as needed.</li><li>Ensure proper FICA calculations and compliance with IRS payroll regulations.</li></ul>Accounts Payable &amp; Bill Management<ul><li>Manage all accounts payable functions, including receiving, reviewing, coding, and processing vendor invoices for payment.</li><li>Ensure bills are paid accurately and on time; maintain a bill payment calendar to prevent late payments or lapses in service.</li><li>Code all expenditures to the appropriate program, grant fund, and GL account.</li><li>Maintain organized vendor files and documentation to support audit and compliance reviews.</li><li>Obtain required approvals prior to payment processing in accordance with organizational policies.</li></ul>Grant Fund Accounting &amp; Compliance<ul><li>Maintain separate and distinct accounting records for each grant fund to ensure financial segregation and accountability.</li><li>Track grant expenditures against approved budgets by line item and funding period, providing regular variance reports to the CFO/CDO.</li><li>Prepare and support the compilation of Program Financial Reports (PFRs), budget modification requests, and reimbursement draw requests in compliance with funder requirements (including ICJIA and other federal and state grantors).</li><li>Ensure expenditures meet grant-specific allowability, allocability, and reasonableness standards under 2 CFR 200 (Uniform Guidance) and applicable grant terms and conditions.</li><li>Alert leadership to potential compliance concerns, unallowable expenditures, or budget variances in a timely manner.</li><li>Support preparation for grant audits and monitoring site visits; maintain organized grant files.</li></ul>Financial Statements &amp; Reporting<ul><li>Prepare and update standard nonprofit financial statements, including the Statement of Financial Position (Balance Sheet), Statement of Activities (Income Statement), and Statement of Cash Flows.</li><li>Generate budget-to-actual reports, fund-level expenditure reports, and other financial summaries for management and board review.</li><li>Assist the CFO/CDO in preparing the annual Form 990 and supporting schedules.</li><li>Prepare supporting documentation and schedules for external auditors; participate in the annual audit process.</li></ul>Additional Duties<ul><li>Maintain well-organized financial files and records in both physical and digital formats.</li><li>Assist with updating and maintaining the organizational Chart of Accounts.</li><li>Support budget development and forecasting as needed.</li><li>Participate in internal financial process improvement initiatives.</li><li>Perform other duties as assigned by the CFO/CDO or Executive Director.</li></ul>Minimum Qualifications<ul><li>Associate's degree in Accounting, Finance, Business Administration, or a related field required; Bachelor's degree preferred.</li><li>Minimum of 3 years of bookkeeping or accounting experience, with at least 1 year in a nonprofit or grant-funded environment strongly preferred.</li><li>Demonstrated proficiency in QuickBooks (Desktop or Online) or comparable accounting software.</li><li>Working knowledge of GAAP and nonprofit fund accounting principles.</li><li>Experience processing multi-employee payroll and filing federal/state payroll tax forms (941, W-2, W-3).</li><li>Familiarity with federal Uniform Guidance (2 CFR 200) and grant compliance requirements preferred.</li><li>Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and financial formulas.</li><li>Exceptional attention to detail, organizational skills, and commitment to accuracy.</li><li>Ability to handle confidential financial information with discretion and integrity.</li><li>Strong written and verbal communication skills; ability to explain financial data to non-financial stakeholders.</li></ul>Preferred Qualifications<ul><li>Experience working with ICJIA, Illinois state grants, or other government grant programs.</li><li>Certified Bookkeeper (CB), Certified Public Bookkeeper (CPB), or working toward CPA designation.</li><li>Experience supporting annual nonprofit audits (A-133 / Single Audit preferred).</li><li>Familiarity with case management or program financial reporting systems.</li></ul>Compensation &amp; BenefitsSalary:Commensurate with experience and qualificationsWork Arrangement:Full-Time | Telework and Hybrid options available based on organizational needPaid Time Off:Sick leave and paid vacation provided in accordance with industry standardsHealth Benefits:Medical and dental coverage currently unavailable; the organization is actively working to establish benefits in the near futureMission:Opportunity to contribute directly to community reentry, workforce development, and public safety initiatives on Chicago&rsquo;s South SideHow to ApplyQualified candidates should submit a resume, cover letter, and three professional references to Gordies Foundation. In your cover letter, please describe your experience with nonprofit bookkeeping, grant fund accounting, and payroll compliance. Applications will be reviewed on a rolling basis until the position is filled.Gordies Foundation | 6430 S. Ashland Ave., Chicago, IL Gordies Foundation is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Pay: $52,000.00 - $58,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid sick time</li><li>Paid time off</li><li>Work from home</li></ul>Work Location: Hybrid remote in Chicago, IL 60636

Bookkeeper / Accounting Specialist

Leica Microsystems

<div>Bring more to life.
Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology?
At Leica Microsystems, one of Danaher&rsquo;s 15+ operating companies, our work saves lives&mdash;and we&rsquo;re all united by a shared commitment to innovate for tangible impact.
You&rsquo;ll thrive in a culture of belonging where you and your unique viewpoint matter. And by harnessing Danaher&rsquo;s system of continuous improvement, you help turn ideas into impact &ndash; innovating at the speed of life.
Shape the Future with Us!
At Leica Microsystems, we have been shaping the future for over 175 years with groundbreaking optical and digital solutions. With a culture rooted in customer focus, innovation, and teamwork, we lead the market in microscopy, imaging, and analysis, unveiling the invisible and empowering our customers to build a better, healthier world.
Joining Leica Microsystems means contributing to scientific discoveries and supporting surgeons in making critical decisions. Our advanced microscopes and AI-based image analysis solutions enable users to gain profound insights into development and engineering challenges. Here, you will work on meaningful projects alongside passionate colleagues, driving progress and pushing the boundaries of what&rsquo;s possible.
Learn about the Danaher Business System which makes everything possible.
The Clinical Sales Specialist is responsible for providing technical sales support for all medical products. Support will be provided to Leica&rsquo;s Medical customers, as well as to Independent Manufacturer&rsquo;s Representatives (IMRs) in all facets of their selling activities. This includes, but is not limited to, visiting customers in the field, conducting product demonstrations, target account planning, development of strategies for opportunities, training field reps, participating in local and national exhibitions, handling inquiries, solving applications problems, and providing customer feedback.
This position reports to the Clinical Sales Specialist Manager and is part of the Medical Sales team and will work remotely to cover Midwest region.
In this role, you will have the opportunity to:<ul><li>
Ensure exceptional customer satisfaction by acting as the primary clinical and technical resource. Collaborate with IMR teams, Sales Leadership, Customer Service, Product Management, R&amp;D, Finance, Marketing, and Manufacturing to address customer needs and drive successful outcomes.</li><li>
Conduct technical product training and equip IMRs and Leica sales teams with the tools, knowledge, and confidence needed to effectively position our solutions. Lead and support product demonstrations and evaluations to showcase clinical value and differentiate Leica systems.</li><li>
Drive awareness, adoption, and successful sales of Leica Medical products by executing high‑quality demos, evaluations, and clinical support. Contribute to territory strategies that increase win rates, accelerate the sales cycle, and expand market share.</li><li>
Gather strategic customer feedback to generate new product ideas and provide recommendations for Product Management. Partner with Sales Leadership, Product Management, and R&amp;D to conduct field evaluations, validate product performance, and support local and national product launch initiatives.</li><li>
Collaborate with customers and clinical experts to generate field data, case studies, and real‑world evidence that demonstrate product benefits and strengthen Leica&rsquo;s competitive differentiation.</li></ul>
The essential requirements of the job include:<ul><li>
High school diploma or GED with 10+ years&rsquo; experience in Medical sales (working in hospital environment) OR Associate&rsquo;s Degree with 5+ years OR Bachelors&rsquo; Degree 2+ years</li><li>
Knowledge of microsurgical workflows and experience supporting procedures in specialties such as Neurosurgery, ENT, Plastics, Spine, or Ophthalmology</li></ul>
Travel, Motor Vehicle Record &amp; Physical/Environment Requirements:<ul><li>
This role will consist of up to 70% travel within region, including overnight stays</li><li>
Comfort working in operating rooms and clinical environments</li><li>
Be able to lift over 50 pounds at a single time.</li><li>
Comfortable standing for extended periods of time.</li></ul>
It would be a plus if you also possess previous experience in:<ul><li>
Microscopy or advanced imaging experience preferred; familiarity with surgical visualization systems</li><li>
Experience in medical devices, capital equipment, or technical sales</li></ul>
Leica Microsystems, a Danaher operating company, offers a broad array of comprehensive, competitive benefit programs that add value to our lives. Whether it&rsquo;s a health care program or paid time off, our programs contribute to life beyond the job. Check out our benefits at Danaher Benefits Info.
At Leica Microsystems we believe in designing a better, more sustainable workforce. We recognize the benefits of flexible, remote working arrangements for eligible roles and are committed to providing enriching careers, no matter the work arrangement. This position is eligible for a remote work arrangement in which you can work remotely from your home. Additional information about this remote work arrangement will be provided by your interview team. Explore the flexibility and challenge that working for Leica Microsystems can provide.
The base salary range for this role is $75,000-85,000. This is the range that we in good faith believe is the range of possible compensation for this role at the time of this posting. This range may be modified in the future.
This job is also eligible for sales incentive pay up to $70,000 annually.
We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determined. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company&rsquo;s sole discretion, consistent with the law.
Join our winning team today. Together, we&rsquo;ll accelerate the real-life impact of tomorrow&rsquo;s science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life.
For more information, visit www.danaher.com.</div>

Clinical Sales Specialist - Midwest

Chicago ENT

<div>Patient Care Coordinator
Our friendly and skilled Patient Care Coordinators are key members of our care team. They welcome our patients, coordinate check in/out, and ensure all follow-up care is scheduled before patients exit our office. They also assist with administrative tasks including routing correspondence, coordinating patient documentation, and eligibility/schedule review to ensure a smooth flow for our providers' schedules. This role is full-time. The primary location is St. Joe's with occasional travel to other locations as needed.
This role will report to the Scheduling Lead.
PRIMARY RESPONSIBILITIES of the PATIENT CARE COORDINATOR<ul><li>
Register and schedule patients for a range of ENT, Sleep, Imaging, Cosmetic, Allergy, Audiology, Oral Appliance, and Post-Operative appointments.</li><li>
Ensure appropriate and accurate data entry of patient information.</li><li>
Ensure insurance verification accuracy through EMR system and/or directly with the patients' insurance.</li><li>
Ensure copies of insurance, photo ID, outside medical records, and any required referrals are entered into the EMR system.</li><li>
Courteously collect outstanding balances and copayments in advance of patient appointments.</li><li>
Promptly respond to patient and provider inquiries via telephone, web, SMS, and EHR systems.</li><li>
Provide knowledgeable responses to patients, patient family members, providers and Chicago ENT team members in a courteous and professional manner.</li><li>
Assist with group administrative tasks including:</li><li>
Sorting faxes</li><li>
Verifying virtually scheduled appointments via ZocDoc, Healow, and PerfectServe</li><li>
Monitoring tasks assigned internally to &quot;User, Scheduler&quot; and &quot;User, Front Desk&quot; as assigned by the Scheduling Lead</li><li>
Responding to voicemail messages and Glacial inquiries</li><li>
Reviewing provider schedules for accuracy and rescheduling as needed</li><li>
Monitoring the info@chicagoent.com general email box</li><li>
Registering patients referred to the practice</li><li>
Patient care coordination including outreach to patients, primary care providers, and/or other specialist offices</li><li>
Other duties as individually assigned</li></ul>
REQUIRED QUALIFICATIONS of the PATIENT CARE COORDINATOR<ul><li>
High school diploma or equivalent required</li><li>
Ability to work within an EMR database and navigate through a Windows environment required</li><li>
Must be able to type a minimum of 30 words per minute with 90% or greater accuracy</li></ul>
PREFERRED QUALIFICATIONS of the PATIENT CARE COORDINATOR<ul><li>
1-5 years of experience as a healthcare call center representative, patient access representative, patient service representative, medical scheduler, medical assistant, or medical receptionist</li><li>
Experience working in a Sleep or ENT Specialist Office</li></ul>
SUPERVISORY RESPONSIBILITY of the PATIENT CARE COORDINATOR
This position has no supervisory responsibility.
CERTIFICATES, LICENSES, REGISTRATIONS of the PATIENT CARE COORDINATOR
All employees are required to provide proof of vaccination or exemption.
WAGE of the PATIENT CARE COORDINATOR
$18-22.00 + Travel Reimbursement
ENT is a drug-free environment and an Equal Opportunity Employer. We offer competitive salaries and benefits, including medical/dental, life and disability coverage, generous vision benefits, a 401 (k) plan with a match, vacation time, and weekends and major holidays off.</div>

ENT Patient Care Coordinator

Office Revolution

Office Revolution is seeking a highly organized, detail-oriented RFP Specialist to lead the end-to-end development and submission of all RFPs across the organization. This role is responsible for managing the full RFP lifecycle&mdash;from intake through final submission&mdash;ensuring accuracy, brand consistency, and a high level of strategic and visual quality in every response.In addition to RFP ownership, this role supports the Business Development team with client presentations, pricing coordination, marketing materials, and sales enablement tools. The ideal candidate is proactive, highly collaborative, and able to manage multiple fast-moving deadlines while maintaining precision and professionalism.Job ResponsibilitiesOwn The RFP Process From Start to Finish <ul><li>Manage all aspects of the RFP process from receipt through final submission, including small to mid-sized pursuits and assigned larger proposals.</li><li>Evaluate RFP feasibility, compliance requirements, and provide Go/No-Go decision support in partnership with BD leadership.</li><li>Review RFPs in detail, identifying requirements such as deadlines, submission instructions, evaluation criteria, scope, and special documentation needs.</li><li>Lead internal kickoff and coordination meetings to assign responsibilities, establish timelines, and align on strategy.</li><li>Partner with BD and design teams to develop win strategies and tailored response approaches based on client needs.</li><li>Ensure all submissions are complete, accurate, and fully aligned with RFP requirements through detailed cross-checking and quality control.</li><li>Create and maintain the responsibility matrix for each pursuit, assigning tasks, monitoring progress, and ensuring all team members meet deadlines.</li><li>Act as a &ldquo;referee&rdquo; across pursuit teams, holding senior stakeholders accountable and managing last-minute changes or unnecessary data submissions.</li></ul>Develop High-Quality, Client-Facing Proposals<ul><li>Assemble and tailor RFP responses using approved marketing materials, ensuring brand consistency and professional presentation.</li><li>Integrate project-specific content including bios, references, imagery, renderings, and tailored messaging.</li><li>Input and validate pricing within Excel or client-provided bid forms.</li><li>Translate technical specifications (including CAP data) into clear, accurate proposal and bid documentation.</li><li>Manage the end-to-end rendering process and final proposal deck production for all pursuits.</li><li>Own and update RFP and image book templates to ensure consistency across proposals.</li></ul>Coordinate Across Teams And Drive Accuracy<ul><li>Proactively communicate with internal teams to gather required information, content, and approvals.</li><li>Verify design specifications and ensure alignment with RFP requirements.</li><li>Assist in validating furniture counts and reviewing floor plans from architects when needed.</li><li>Collaborate with vendors to obtain pricing, product details, and supporting documentation as required.</li><li>Serve as a central resource for the company, assisting team members in locating SharePoint assets such as photos, renderings, templates, and past RFP decks.</li></ul>Support Marketing &amp; Sales Enablement<ul><li>Assist in the development of client presentations, image books, and PowerPoint decks.</li><li>Maintain and evolve sales tools and templates used across the BD team.</li><li>Support ad hoc marketing initiatives and content development requests.</li><li>Collaborate with team members to develop client-specific marketing strategies and materials.</li><li>Write new case studies and collaborate with marketing on photography, editing, and publishing.</li><li>Create blog posts and other social media content, including interviews with industry experts.</li><li>Manage location-specific and vendor-aligned collateral such as $/SF decks and marketing decks.</li></ul>Manage Content &amp; Resource Libraries<ul><li>Own and maintain Office Revolution&rsquo;s marketing and resource libraries (Y Drive / SharePoint), including the image library, rendering library, and installation photography.</li><li>Source and update content using internal and external platforms (e.g., vendor portals such as Teknion Hub).</li><li>Ensure all resources are organized, current, and easily accessible to internal teams.</li></ul>Drive Process Efficiency &amp; Consistency<ul><li>Continuously improve RFP workflows, templates, and internal processes.</li><li>Ensure compliance with brand standards, formatting guidelines, and internal policies.</li><li>Manage multiple deadlines and shifting priorities in a fast-paced environment.</li><li>Identify gaps, risks, or inconsistencies in RFP submissions and proactively resolve them.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree or equivalent experience required.</li><li>1+ year of experience in contract furniture, interior design, architecture, or related industry strongly preferred.</li><li>Strong understanding of contract furniture products, specifications, and manufacturing processes is a plus.</li><li>Proficiency in Microsoft Office Suite (especially Excel and PowerPoint); Adobe Creative Suite experience preferred.</li><li>Experience with AutoCAD, SketchUp, and CAP systems is a plus.</li><li>Strong written, verbal, editing, and proofreading skills with high attention to detail.</li><li>Highly organized with the ability to manage multiple projects and tight deadlines simultaneously.</li><li>Ability to think strategically, analytically, and creatively under pressure.</li><li>Strong interpersonal skills with the ability to collaborate across teams and influence stakeholders.</li><li>Basic understanding of financial concepts, including pricing structures and discount calculations.</li><li>Self-starter who is proactive, resourceful, and comfortable working independently or in a team environment.</li></ul>How You&rsquo;ll Embody Our Core Values<ul><li>Advocacy: We look out for one another and champion the success of our clients, partners, and teammates.</li><li>Integrity: You will support project execution with honesty and transparency, always prioritizing what&rsquo;s right for clients and colleagues.</li><li>Synergy: We know the best results come from collaboration. We show up for our team and rely on each other's strengths.</li><li>Stewardship: You will take ownership of your work and contribute to the success of each project while making a positive impact on our clients and communities.</li><li>Transformation: We are curious, forward thinking, and driven to find better ways to do what we do every single day.</li></ul>LocationChicago, ILBenefitsOffice Revolution provides a comprehensive benefit package including but not limited to Medical, Dental, Vision, Life and AD&amp;D insurance, Short-Term Disability, Voluntary Long-Term Disability, Supplemental Life insurance, 401(k) matching, Paid Time Off, Employee Assistance Program, Employee discounts, Pet insurance, and Parking and Transit FSA.Salary Band$53,000 &ndash; $69,000Qualified candidates should send their resume to Maya Delejewski at mdelejewski@office-revolution.com.Office Revolution is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, pregnancy, reproductive health decisions, parental status, family responsibilities, age, disability, genetic information, political affiliation, military service, or any other characteristic protected by applicable federal, state, or local law.Pay: $53,000.00 - $69,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Chicago, IL 60601

RFP Specialist

PeopleCaddie

<div>
 
 Job Description
 
 
 
 
 Data Entry Specialist | 8 Week Contract | The Loop
 
 
 
 <ul>
 <li>
 Client : Large Public Accounting Firm
 </li>
 <li>
 Location: The Loop, Chicago, IL (onsite)
 </li>
 <li>
 Duration: 1/19 thru March
 </li>
 <li>
 Pay Rate: $35 (W2)
 
 
 </li>
 </ul>
 
 Overview
 
 
 
 We&rsquo;re supporting a leading professional services firm on a short-term data entry and digital records project in The Loop.
 
 
 This role is ideal for someone organized, detail-oriented, and proficient with Microsoft 365 tools who thrives in a professional, fast-paced office environment.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Enter and organize data with accuracy and consistency
 </li>
 <li>
 Digitize, tag, and upload documents using Microsoft Teams, OneDrive, and SharePoint
 </li>
 <li>
 Maintain attention to detail and data integrity throughout
 </li>
 <li>
 Collaborate with office staff to meet daily and weekly goals
 </li>
 <li>
 Handle confidential information with professionalism and care
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Proficiency with Microsoft 365 (Excel, Teams, SharePoint, OneDrive)
 </li>
 <li>
 Strong attention to detail and organizational skills
 </li>
 <li>
 Reliable, punctual, and efficient
 </li>
 <li>
 Prior data entry or administrative experience preferred
 
 
 </li>
 </ul>
 
 Schedule
 
 
 
 <ul>
 <li>
 Standard business hours, Monday&ndash;Friday (onsite) off 12/24 &amp; 12/25
 </li>
 <li>
 Business casual environment
 
 
 </li>
 </ul>
 
 Why This Role
 
 
 
 A fast-moving, high-visibility project in The Loop &mdash; strong hourly pay, a professional setting, and a great opportunity to gain hands-on experience with digital document management in a respected national firm.
 
 
 #PCO
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Data Entry

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