business development representative (remote)

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billing coordinator v - remote Jobs in Boston

billing coordinator v - remote

business development representative (remote) Jobs in Boston

crm retention coordinator

licensing accounting associate - remote Jobs in Boston

licensing accounting associate - remote

billing coordinator v remote

Ryder System

<div><p><i>Job Seekers can review the Job Applicant Privacy Policy by clicking here (http://ryder.com/job-applicant-privacy-policy) .</i></p>
<p><b>Job Description</b> :</p>
<p><b>Description</b></p>
<p>The Billing Analyst analyzes large amounts of data, identifies root causes, and provides value added recommendations to management. He/she will be a pricing, rating, and special billing process workflow subject matter expert which includes training, testing IT enhancements and communicating system issues and changes. He/she will be expected to present to clients and all levels of management.</p>
<p><b>Summary</b></p>
<p>The Billing Analyst's main responsibility will be to support all aspects of the Ryder Last Mile billing functions with a focus on pricing, dedicated billing, and special processes. The Analyst will be involved heavily in report generation and IT testing in an effort to improve and enhance billing processes.</p>
<p><b>Essential Functions</b></p>
<ul><li>Analyzes customers' billing processes to discuss key aspects of financials in order to recommend key aspects of financial improvements, including reducing costs and maximizing profitability.</li>
<li>Researches and resolves billing discrepancies and recommends process improvements.</li>
<li>Generates KPI (Key Performance Indicators) and other statistical data for customers.</li>
<li>Analyzes the various revenue buckets that are billed to customers on a weekly basis, including revenue and commodity code analysis. Confirms all contractual rates and quantities are accurate in invoicing system</li>
<li>Conducts research and compiles data in order to prepare customized reports.</li>
<li>Ad Hoc requests and special projects as necessary.</li>
<li>Conducts audits of route details which directly correlate to the customers' invoice.</li>
<li>Entry of revenue and expense rating into billing and rating system</li>
</ul><p><b>Additional Responsibilities</b></p>
<ul><li>Performs other duties as assigned.</li>
</ul><p><b>Qualifications</b></p>
<ul><li>H.S. Diploma/GED - Required</li>
<li>Bachelor's Degree in related field - Preferred</li>
<li>Intermediate to Expert Microsoft Excel and other Microsoft programs Intermediate, Required</li>
<li>Adobe or equivalent electronic data management programs Intermediate, Required</li>
</ul><p><b>Job Category:</b> Credit &amp; Collections</p>
<p><b>Compensation Information</b> :</p>
<p>The compensation offered to a candidate may be influenced by a variety of factors, including the candidate&rsquo;s relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc. The position may also be eligible to receive an annual bonus, commission, and/or long-term incentive plan based on the level and/or type. Compensation ranges for the position are below:</p>
<p><b>Pay Type</b> :</p>
<p>Hourly</p>
<p>Minimum Pay Range:</p>
<p>$25.64</p>
<p>Maximum Pay Range:</p>
<p>$31.84</p>
<p><b>Benefits Information</b> :</p>
<p><b>For all Full-time positions only</b> : Ryder offers comprehensive health and welfare benefits, to include medical, prescription, dental, vision, life insurance and disability insurance options, as well as paid time off for vacation, illness, bereavement, family and parental leave, and a tax-advantaged 401(k) retirement savings plan.</p>
<p>For more information about benefits, click here (https://ryder.icims.com/icims2/servlet/icims2?module=AppInert&amp;action=download&amp;id=4022345&amp;hashed=256118533) to download the comprehensive benefits summary.</p>
<p>Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace.</p>
<p>All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.</p>
<p><b>Important Note</b> <b>:</b></p>
<p>Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.</p>
<p>Security Notice for Applicants:</p>
<p>Ryder will only communicate with an applicant directly from a [@ryder.com] email address and will never conduct an interview online through a chat type forum, messaging app (such as WhatsApp or Telegram), or via an online questionnaire. During an interview, Ryder will never ask for any form of payment or banking details and will never solicit personal information outside of the formal submitted application through www.ryder.com/careers .</p>
<p>Should you have any questions regarding the application process or to verify the legitimacy of an interview or Ryder representative, please contact Ryder at careers@ryder.com .</p>
<p><b>Current Employees</b> <b>:</b></p>
<p>If you are a current employee at Ryder, please click here (http://wd5.myworkday.com/ryder/d/task/1422$3.htmld) to log in to Workday to apply using the internal application process.</p>
<p><i>Job Seekers can review the Job Applicant Privacy Policy by clicking here (http://ryder.com/job-applicant-privacy-policy) .</i></p>
<p>\#wd</p></div><p></p>

Billing Coordinator V - REMOTE

Elms Interior Design

<p><b>Overview</b><br/>Are you the kind of person who gets real satisfaction from a perfectly timed delivery, a reconciled invoice, and a vendor who actually picks up the phone? Do you love beautiful design but also thrive in the behind-the-scenes mechanics that make projects run smoothly?</p><p>Elms Interior Design is seeking a highly organized, proactive Product Procurement &amp; Logistics Coordinator to manage the purchasing, tracking, delivery of furnishings, finishes, lighting, and d&eacute;cor for high-end residential and/or commercial interior design projects.</p><p>Responsibilities:</p><ul><li>Manage purchasing of furniture, fixtures, finishes, and d&eacute;cor from domestic and international vendors</li></ul><ul><li>Prepare and issue purchase orders; confirm pricing, lead times, and specifications</li></ul><ul><li>Track orders from placement through final delivery and installation</li></ul><ul><li>Coordinate freight, white-glove delivery, warehousing, and installation logistics</li></ul><ul><li>Monitor backorders, delays, damages, and discrepancies; resolve issues proactively</li></ul><ul><li>Reconcile vendor invoices and collaborate with accounting on billing and approvals</li></ul><ul><li>Maintain detailed procurement logs, order trackers, and project documentation</li></ul><ul><li>Communicate regularly with designers, vendors, workrooms, and clients as needed</li></ul><ul><li>Support project timelines by anticipating and mitigating supply chain risks</li></ul><p>Qualifications:</p><ul><li>2+ years of experience in procurement, purchasing, logistics, operations, or project coordination (design, construction, or hospitality experience a plus)</li></ul><ul><li>Strong organizational and time-management skills</li></ul><ul><li>Detail-oriented with the ability to juggle multiple projects and deadlines</li></ul><ul><li>Comfortable working with vendors, freight companies, and installation teams</li></ul><ul><li>Proficiency in Excel/Google Sheets; experience with design software (Studio Designer, Design Manager, Ivy, or similar) is a plus</li></ul><ul><li>Calm under pressure, solutions-oriented, and unflappable when shipments go sideways</li></ul><ul><li>Clear communicator with a professional, client-facing demeanor</li></ul><p>Why You&rsquo;ll Love Working With Us:</p><ul><li>Be part of a creative, collaborative design studio</li></ul><ul><li>Play a critical role in bringing beautiful projects to life</li></ul><ul><li>Work on high-end, design-forward projects</li></ul><ul><li>Competitive salary + benefits</li></ul><ul><li>Opportunities for growth as the firm expands</li></ul><p>Job Type: Part-time</p><p>Expected hours: No less than 20 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Flexible schedule</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Procurement: 2 years (Preferred)</li></ul><p>Location:</p><ul><li>Boston, MA 02118 (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Boston, MA 02118 (Preferred)</li></ul><p>Work Location: In person</p>

Interior Design Product Procurement

Daley And Associates, LLC

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      Administrative Assistant &ndash; Legal
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    We are currently seeking candidates for a Legal Administrative Assistant role with a highly-successful law firm located in Boston, MA. The Legal Administrative Assistant will support multiple different teams and work closely with attorneys and clients to manage complex document production, heavy administrative responsibilities, and ongoing client interaction. The ideal candidate will have 4+ years of progressive legal secretarial experience, preferably within a law firm environment, and demonstrate a high level of professionalism and discretion.
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    This is a full time, permanent position paying between $75,000 - $85,000 base salary. This role follows a hybrid work model, consisting of 4 days on-site and 1 day remote per week.
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    &bull; Provide primary administrative support to multiple attorneys across various groups within the firm.
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    &bull; Prepare, revise, and manage complex legal documents and correspondence.
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    &bull; Coordinate heavy administrative functions including calendaring, scheduling, file maintenance, and billing preparation.
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    &bull; Maintain regular contact with clients and third-party affiliates, demonstrating professionalism and diplomacy.
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    &bull; Ensure strict confidentiality in all client and firm matters.
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    &bull; Provide back-up administrative support to other legal personnel as needed.
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    &bull; Manage multiple priorities simultaneously while maintaining accuracy and strong follow-through.
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    &bull; Efficiently execute written and verbal instructions in a fast-paced legal environment.
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    &bull; Bachelor&rsquo;s degree required.
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    &bull; 4+ years of progressive legal secretarial experience, preferably in a law firm setting
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    &bull; Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
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    &bull; Experience with 3E and NetDocuments is a plus.
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    &bull; Notary Public certification preferred.
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    &bull; Excellent organizational skills with experience in file maintenance and billing preparation.
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    &bull; Strong written and verbal communication skills with the ability to interact professionally at all levels.
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    &bull; Ability to maintain discretion and strict confidentiality.
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    &bull; Team-oriented mindset with outstanding professionalism and follow-through.
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    For immediate consideration, interested and qualified candidates should send their resume to Jackson at jnichols@daleyaa.com.
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Administrative Assistant – Legal

Boston Children's Hospital

<div><div><div><div>83949BR</div>
</div><div><div>Anesthesia</div>
</div><div><p><b>Job Posting Description</b></p>
<div>General Summary<br>
<br>
The Division of Pain Medicine at Boston Children's Hospital is the most clinically active program of its kind in the world. Since its founding in 1986, the program has been at the helm of research and innovation in pain management. Our research includes behavioral studies, genetics, neural circuit architecture, computational modeling, imaging, medical/procedural interventions, and psychology.<br>
<br>
The Clinical Research Coordinator (CRC) will coordinate clinical research and quality improvement efforts within the Division of Pain Medicine under the Principal Investigator and/or designee&rsquo;s guidance. Tasks include patient screening, enrollment/informed consent, protocol development, creating case report forms, data collection and data analysis, and quality improvement effort coordination. The CRC will collaborate with multidisciplinary teams. The CRC will assist with writing articles and manuscripts for submission.<br>
<br>
Key Responsibilities<ul><li>
Coordinates study operations, implementing processes and procedures to meet protocol requirements and study goals.</li><li>
Recruit, consent, and enroll participants; evaluate eligibility and respond to study-related inquiries.</li><li>
Ensure regulatory compliance, including IRB submissions, maintaining regulatory binders, monitoring adverse events, and managing protocol amendments.</li><li>
Coordinate multi-center and site activities, serve as liaison with stakeholders, and ensure accurate data collection, database maintenance, and timely reporting.</li><li>
Manage study finances, including budgeting, expense monitoring, financial reporting, and subrecipient oversight.</li><li>
Support research dissemination and development by preparing reports, abstracts, manuscripts, presentations, training materials, and grant applications.</li></ul>
Minimum Requirements<br>
<br>
<b>Education:</b><ul><li>
Bachelor&rsquo;s Degree required, Master&rsquo;s degree in Public Health (MPH) or related Master&rsquo;s degree preferred for this role.</li></ul><br>
<b>
Experience</b><ul><li><b>
2 years of relevant experience</b></li><li>
Analytical skills to gather and interpret data, excellent organizational skills, and attention to detail. Resourcefulness to independently find answers and solve problems.</li><li>
Effective communication and writing skills to provide critical information to team members, patients, and families.</li><li>
Effectively deal with conflicting views or issues, and the ability to mediate fair solutions.</li><li>
Knowledge of principles of study design and approaches to statistical analysis.</li><li>
Ability to problem-solve, create, implement, and evaluate clinical study operationalneeds</li></ul></div>
</div><div><p><b>Status</b></p>
<div>Full-Time</div>
</div><div><p><b>Regular, Temporary, Per Diem</b></p>
<div>Regular
</div></div><div><p><b>Standard Hours per Week</b></p>
<div>40
</div></div><div><p><b>Pay Range</b></p>
<div>$44657.60-$69773.60 Annual</div>
</div><div><p><b>Office/Site Location</b></p>
<div>Boston</div>
</div><div><p><b>Job Posting Category</b></p>
<div>Research</div>
</div><div><p><b>Remote Eligibility
</b></p><div>Part Remote/Hybrid</div></div></div></div><div></div>

Clinical Research Coordinator

The General Hospital Corporation

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
Full Time Onsite<br>
Monday -Friday<br>
9am to 5:30pm<p></p><p><b><br>
Job Summary</b></p>
Performs both administrative and clinical functions to support smooth and efficient clinical service or practice operations under minimal supervision. Performs administrative duties related to patient visits, including scheduling, check-in, and check-out duties (performs all duties of the other levels at the highest proficiency level). Actual job duties may vary by Department. The purpose of a Patient Services Coordinator is to provide a range of services and support to patients, families, and healthcare providers.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p>
Education<br>
High School Diploma or Equivalent required<br>
<br>
Experience<br>
Office experience 3-5 years required</p><ul><li>
Managing patient insurance Referrals and Prior Authorization process</li><li>
Ensuring the office operates smoothly and efficiently and maintaining office equipment</li><li>
Coordinator patient appointment in Book-It and manage providers and NP appointment calendars</li><li>
Schedule Medical and Oncology infusions in Opt-In to achieve available bed and Nurse time for patient appointment</li><li>
Handle incoming patient inquiries, via phone, email or in person</li><li>
Coordinate appointments for doctors, nurses, and other healthcare professionals</li><li>
Coordinator scan for patient including all images</li><li>
Ensure patient privacy and confidentiality in accordance with healthcare regulations</li><li>
Strong organizational and multitasking skills to effectively handle complex multiple tasks and patients simultaneously.</li><li>
Exceptional interpersonal communication skills to liaise between patients, healthcare professionals, and insurance companies, and to handle patient concerns and inquiries.</li><li>
Attention to detail to ensure accurate record keeping, scheduling of appointments,</li><li>
Good computer literacy to use various databases and software for documentation and communication.</li><li>
Understanding medical terminology and healthcare procedures to communicate effectively with medical staff and patients.</li><li>
Strong customer service skills to ensure patient satisfaction.</li><li>
Ability to work well under pressure and adapt to changing situations, as healthcare environments can be fast-paced and unpredictable.</li><li>
Participate in training and professional development opportunities to continuously improve skills and knowledge in healthcare practices and customer services techniques.</li><li>
Block /update provider template in Epic</li><li>
Coordinator payroll in UKG</li></ul><p><b>
Patient Service Coordinator Skills</b></p><ul><li>
Strong interpersonal and communication skills</li><li>
Ability to multitask</li><li>
Organization and critical thinking Skills</li><li>
Knowledge of office procedures</li><li>
Excellent customer service skills</li><li>
Strong organizational abilities</li><li>
Knowledge of healthcare regulations</li></ul><p><b>
Knowledge, Skills and Abilities</b></p><ul><li>
Strong technology and MS office skills-Advanced Outlook, Word, Excel, PowerPoint</li><li>
Knowledge of office operations and standard and understanding of office procedures, including filing and copying, scanning, printing and faxing</li><li>
Ability to use the phone system, manage more non-routine phone calls and triage issues as appropriate</li><li>
Understanding written sentences and paragraphs in work-related documents, corresponding and communicating with others clearly and effectively (including composing/editing e-mails memos, and letters) and taking complete and accurate messages</li><li>
Well-organized and good time management skills to manage multiple tasks effectively, follow established protocol and work within systems</li><li>
Ability to proofread and edit written documents</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
32 Fruit Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$19.37 - $27.71/Hourly<p></p><p><b><br>
Grade</b></p>
4<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Practice Assistant Senior

<div><div><div><div>84282BR</div>
</div><div><div>Pediatrics-Pulmonary
</div></div><div><p><b>Job Posting Description</b></p>
<div><p><b>Position Summary / Department Overview</b></p>
The Pulmonary Research Group at Boston Children&rsquo;s Hospital is seeking a highly motivated Clinical Research Coordinator (CRC) to join our nationally recognized clinical trials team. As one of the largest pediatric pulmonary research programs in the country, we lead innovative efforts in cystic fibrosis (CF), asthma and other respiratory diseases, providing early access to cutting-edge treatments and testing novel interventions to improve patient outcomes.<br>
<br>
The CRC will work under the general supervision of the Clinical Research Manager and collaborate with Principal Investigators (PIs), Research Nurses, other clinical research team members, research participants, sponsors, and internal hospital departments to ensure the successful execution of clinical trials. This role is integral to maintaining the quality and integrity of our research program.<p><b>
Key Responsibilities</b></p><ul><li>
Coordinate and execute clinical research studies in accordance with study protocols and institutional policies.</li><li>
Recruit and screen study participants via phone, clinic visits, and other settings.</li><li>
Conduct informed consent procedures and explain study details to participants and families.</li><li>
Schedule and manage study visits, including reminders and follow-ups.</li><li>
Collect and process biological samples (e.g., blood, urine, sputum, stool).</li><li>
Administer and score questionnaires; perform study procedures such as vital signs, sweat testing, ECGs, and spirometry.</li><li>
Maintain accurate and complete study documentation, including case report forms (CRFs), regulatory binders, and source documents.</li><li>
Assist with IRB submissions, protocol amendments, and regulatory correspondence.</li><li>
Monitor and report adverse events; ensure compliance with human subject protection regulations.</li><li>
Support data entry, quality control, and resolution of data queries.</li><li>
Participate in sponsor monitoring visits and internal audits.</li><li>
Contribute to literature reviews and manuscript preparation for publication.</li></ul><p><b>
Knowledge, Skills &amp; Abilities</b></p><ul><li>
Strong attention to detail and organizational skills.</li><li>
Ability to work independently and collaboratively within a team.</li><li>
Excellent verbal and written communication skills.</li><li>
Preliminary knowledge of clinical trials research and lab procedures.</li><li>
Proficiency in Microsoft Office (Outlook, Excel, Word).</li><li>
Professionalism and respect for research participants and their rights.</li></ul><p><b>
Minimum Qualifications</b></p><p><b>
Education:</b></p>
Bachelor&rsquo;s degree required.<p><b>
Experience:</b></p>
Bachelor&rsquo;s degree with at least 3 years of relevant experience, OR<br>
Master&rsquo;s degree with at least 1 year of relevant experience.</div>
</div><div><p><b>Status</b></p>
<div>Full-Time</div>
</div><div><p><b>Regular, Temporary, Per Diem</b></p>
<div>Regular
</div></div><div><p><b>Standard Hours per Week</b></p>
<div>40
</div></div><div><p><b>Pay Range</b></p>
<div>$44657.60-$69773.60 Annual</div>
</div><div><p><b>Office/Site Location</b></p>
<div>Boston</div>
</div><div><p><b>Job Posting Category</b></p>
<div>Research</div>
</div><div><p><b>Remote Eligibility
</b></p><div>Part Remote/Hybrid</div></div></div></div><div></div>

Clinical Research Coordinator- Pulmonary

Clean Energy Ventures

<div><p><b>JOB OPENING: Office Coordinator</b></p><p><i>
Hybrid with weekly travel into Boston Office</i></p><p>
We&rsquo;re a different kind of climate tech VC firm: we lean into complex technologies, we transform strong technical teams into strong commercial teams, and we have a 20-year track record of investments. We invest in multifaceted &mdash; often hardtech &mdash; solutions that will enable decarbonization at massive scale, then provide hands-on guidance to guide our startups&rsquo; successes.</p><p>
Our team is transparent, growth-oriented, and inclusive. We believe in the work we&rsquo;re doing to help human civilization thrive sustainably and the power of the technologies and people we invest in.</p><p>
Role Overview</p><p><br>
The Office Coordinator is responsible for the smooth day-to-day operation of CEV&rsquo;s Boston Headquarters and our hybrid/remote team. This role focuses on site operations, scheduling, calendars, vendor coordination, and administrative execution, and serves as the first point of contact for many inbound needs.</p><p><br>
The Office Coordinator ensures that the entire office environment (both in-person and remotely) functions smoothly. This includes maintaining a welcoming and productive environment for team members, guests, and partners; coordinating logistics for meetings and events; and ensuring virtual and hybrid meetings are well organized and coordinated. The role supports executives and team members by managing shared calendars, scheduling meetings across multiple time zones, and assisting with travel coordination and expense processing across the team.</p><p><br>
This individual will also be responsible for liaising with the coworking space provider, IT and service vendors, and other partners to ensure smooth daily operations. They will play an important role in coordinating onsite activities such as interviews, partner meetings, and portfolio events, while supporting internal communication and team organization.</p><p><br>
This is a highly visible position within the firm, best suited for someone who is detail-oriented, organized, and proactive. The ideal candidate thrives in a collaborative environment, anticipates needs before they arise, and takes ownership of creating an efficient, positive, and well-managed hybrid workplace that supports the broader mission of Clean Energy Ventures.</p><p><br>
Key Responsibilities</p><ul><li>
Manage day-to-day office logistics, facilities, and hospitality standards</li><li>
Own and maintain up-to-date calendars for firm executives, and for team-wide virtual meetings</li><li>
Own a variety of vendor relationships, including coworking, software providers and IT</li><li>
Serve as the first stop for general inbound inquiries, understanding and directing urgent and important communications</li><li>
Assist with team travel arrangements around special events</li><li>
Manage physical mail and process invoices as needed</li><li>
Support the timely completion and processing of expense reports across the firm monthly in coordination with the Finance &amp; Accounting Associate</li><li>
Provide venue and onsite coordination support for a variety of events, including professional networking events, hybrid pitch meetings, portfolio onboarding, and more.</li><li>
Provide event coordination and investment pipeline support to our sister organization, Clean Energy Venture Group, as needed and in coordination with their Executive Managing Director</li></ul><p><b>
Qualifications &amp; Experience:</b></p><p>
Qualified candidates will possess a strong combination of the following:</p><ul><li>
Uncompromising integrity and professionalism, with a demonstrated reputation for discretion, reliability, sound judgment, and follow-through in high-trust environments</li><li>
Strong emotional intelligence and interpersonal skills, enabling effective collaboration across a diverse, mission-driven team and with external partners, executives, and visitors</li><li>
Proven ability to manage multiple priorities simultaneously, maintaining accuracy, responsiveness, and calm under shifting deadlines and competing demands</li><li>
Experience supporting executives and teams in a fast-paced, hybrid or distributed workplace, including calendar management, scheduling across time zones, and administrative coordination</li><li>
Demonstrated ability to own operational details end-to-end, including vendor coordination, facilities or coworking relationships, travel logistics, and day-to-day office operations</li><li>
Strong written and verbal communication skills, with the ability to triage inbound requests, communicate clearly and professionally, and ensure timely follow-up</li><li>
Prior experience in an administrative assistant, office coordinator/manager, or operations support role, ideally within a professional services, investment, startup, or mission-driven organization</li><li>
Highly organized and detail-oriented, with comfort managing administrative processes such as expense reporting, invoice processing, and document handling</li></ul><p>
When in doubt if you meet all these requirements, please apply!</p><p><b>
Compensation &amp; Benefits</b></p><p>
We provide competitive and holistic compensation to all our team members, including:</p><ul><li>
Competitive salary</li><li>
Carried interest (i.e., a share in the profits from fund performance)</li><li>
401(k) and additional retirement plan benefits</li><li>
Healthcare coverage or healthcare coverage subsidy</li><li>
Unlimited vacation policy, mental health personal days, generous sick leave, plus a week-long winter break at the end of December</li><li>
Paid parental leave and medical leave of up to 20 weeks; short and long term disability</li><li>
Work from home office stipend and cell phone stipend</li></ul><p>
Clean Energy Ventures operates in a hybrid work environment when health and safety regulations permit. This role can be fulfilled remotely, with the expectation of semi-monthly travel.</p><p><b>
Closing Statement</b></p><p>
At Clean Energy Ventures we aim to identify and manage our own unconscious biases in the hiring process and otherwise. We encourage all qualified applicants from any background to apply for this role.</p><p>
Above and beyond discrimination/harassment based on &ldquo;protected categories,&rdquo; Clean Energy Ventures also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our team. Whether blatant or hidden, barriers to success have no place at Clean Energy Ventures.</p><p>
Clean Energy Ventures is an equal opportunity employer, and will not discriminate in terms of recruitment, progression and terms and conditions of work on the basis of personal characteristics unrelated to inherent job requirements including gender, race, color, disability, political opinion, sexual orientation, age, religion, origin, and marital status.</p><br>
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Office Coordinator

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