administrative assistant (external agency staff)

office manager

bartender

accountant

accounting coordinator

accounting specialist

bookkeeper

Advice Personnel

<div>
 
 
 Part-time Bookkeeper/Accountant | HNW Family Office | Fully Remote!
 
 
 
 
 
 
 An Ultra High Net Worth Family Office is seeking a part-time Bookkeeper/Accountant to join its lean team. This SFO has been established to manage generational wealth across a myriad of investments. The ideal candidate is resourceful, detail-oriented, and comfortable working in a confidential environment that supports UHNW individuals. This is a small, collaborative group with a great culture, and you&rsquo;ll work hand in hand with the Controller.
 
 
 
 
 
 Working hours are flexible, as this does not have to be a traditional 9-5 role; however, the company is targeting roughly 25 p/week to start with potential for additional hours as needed.
 
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
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 Review, organize, and process invoices and approved purchase requests with proper coding and documentation; prepare weekly payables summaries and track outstanding obligations.
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 Perform monthly bank and credit card reconciliations and support quarterly intercompany reconciliations.
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 Record transactions accurately in the general ledger and maintain account balances.
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 Maintain organized digital financial records, ensuring documentation is complete and accessible.
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 Oversee financial and compliance records for vehicles and artwork.
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 Manage vendor relationships, monitor invoices and contracts, maintain payment histories, and support 1099 preparation.
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 Contribute to ad hoc accounting projects, system improvements, and operational support as needed.
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 </ul>
 
 
 
 
 
 
 Requirements
 
 
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 3+ years of experience in bookkeeping or accounting.
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 Strong background in accounts payable and account reconciliations.
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 Comfortable working in QuickBooks, Bill.com and Excel, with the ability to quickly adapt to new tools.
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 Detail-oriented and organized, with the ability to manage multiple priorities in a dynamic environment.
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 Proactive team player who takes ownership and operates with a flexible, hands-on approach.
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 Maintains a high degree of discretion, professionalism, and integrity.
 </li>
 </ul>
 
 
 
 
 
 Salary:
 
 $40K - $45K annualized
 
 
 
 
 
 The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.
 
 
 
 
 
 
 Please send your resume for immediate consideration to: mangeloni@adviceny.com.
 
 
 
 
 
 
 If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!
 
 
 
 
 
 
 
 Advice Personnel
 
 
 
 
 
 
 *Celebrating 40 years as New York&rsquo;s trusted boutique executive recruiting &amp; staffing firm*
 
 
 
</div>

Part-time Bookkeeper/Accountant | HNW Family Office | Fully Remote!

Lexington Neurology Associates

⸻Part-Time Bookkeeper &ndash; Medical Office (Upper East Side)Location: Upper East Side, Manhattan, NY / RemoteJob Type: Part-timeSchedule: Monday &amp; Thursday, 8 hours per day (16 hours per week)Pay: $18&ndash;$23 per hour (based on experience)⸻Job DescriptionWe are seeking a reliable and detail-oriented Part-Time Bookkeeper to support the financial operations of a medical office located on the Upper East Side of Manhattan. The ideal candidate will have at least 1 years of bookkeeping experience and be comfortable working independently.⸻Responsibilities<ul><li>Maintain accurate financial records</li><li>Accounts payable and accounts receivable</li><li>Bank and credit card reconciliations</li><li>Prepare financial reports as needed</li><li>Assist with payroll and expense tracking</li><li>Coordinate with outside accountant</li><li>Ensure compliance with standard accounting practices</li></ul>⸻Requirements<ul><li>Minimum 1 years of bookkeeping or accounting experience</li><li>Proficiency in QuickBooks (QB)</li><li>Strong working knowledge of Excel</li><li>Medical office experience is a plus</li><li>Strong attention to detail and organizational skills</li><li>Ability to maintain confidentiality</li></ul>⸻Work Location<ul><li>On-site for the beginning, Upper East Side, Manhattan</li><li>Remote after duty acquainting</li></ul>⸻How to ApplyPlease submit your resume and a brief description of your relevant experience.Pay: $18.00 - $23.00 per hourWork Location: Hybrid remote in New York, NY 10021

Accountant

Troutbrook

Position Type: Part-Time (10&ndash;20 hours per week)Location: In person onlyRole Overview:Currently operating on QuickBooks Desktop and transitioning to QuickBooks Online. Seeking a senior-level bookkeeper or accounting systems specialist to lead migration and build an automated accounting system and heavy AI usage and intergration.Key Responsibilities:- Lead migration from QuickBooks Desktop to QuickBooks Online- Clean and restructure the chart of accounts- Set up bank feeds and automation rules- Integrate AP, expense tracking, and payroll tools- Produce monthly financials (P&amp;L, balance sheet, cash flow)- Improve processes and reduce manual work- Maintain books part-time- we are a mature company seeking a part-time person for two( 2 ) days a week- and then three days a week- once a month-; in the Fall we are seeking someone three( 3) days a week- permanently-Required Qualifications:- 7+ years of bookkeeping/accounting experience- Proven QuickBooks Desktop &rarr; Online migration experience- Advanced QuickBooks Online skills- Experience with Bill.com, Ramp, Gusto, Zapier or similar- Strong reporting and systems mindset- Ability to work independentlyPreferred:- Real estate or construction accounting experience- sophisticated around real estate and loan closings-- Experience building accounting systemsCompensation:Market- Long-term opportunityApplication Instructions:Include:1. Migration experience2. Automation examples3. Availability and ratePay: From $45.00 per hourWork Location: In person

Accounting Specialist

Y LIFT

**IN-OFFICE POSITION, NOT REMOTE**About Us At Y LIFT, we are a growing organization dedicated to delivering high-quality services in the aesthetics industry. We're looking for a detail-oriented and reliable Accounting Coordinator to join our team and ensure the integrity and accuracy of our financial records.What You&rsquo;ll Do As our Accounting Coordinator, you&rsquo;ll play a critical role in managing day-to-day financial transactions and supporting month-end close processes. Your responsibilities will include:<ul><li>Recording daily financial transactions (accounts payable/receivable, journal entries, bank reconciliations)</li><li>Managing payroll and employee expense reimbursements</li><li>Preparing monthly, quarterly, and annual financial reports</li><li>Assisting with budget preparation and variance analysis</li><li>Maintaining accurate and organized financial records</li><li>Liaising with external accountants for audits and tax filings</li><li>Ensuring compliance with financial regulations and best practices</li></ul>What We&rsquo;re Looking For We&rsquo;re seeking a seasoned professional who brings accuracy, accountability, and insight to the role. The ideal candidate has:<ul><li>5+ years of proven experience as a bookkeeper, preferably in a small to mid-sized company</li><li>Proficiency in QuickBooks, Xero, or similar accounting software</li><li>Strong knowledge of GAAP and financial principles</li><li>Excellent attention to detail and organizational skills</li><li>Ability to work independently and prioritize tasks effectively</li><li>Experience collaborating with cross-functional teams and external partners</li><li>Bachelor&rsquo;s degree in Accounting, Finance, or related field preferred</li></ul>What We Offer<ul><li>Competitive salary</li><li>Health insurance</li><li>Paid time off and holidays</li><li>A collaborative, supportive work environment</li></ul>Job Type: Full-timePay: From $60,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Application Question(s):<ul><li>In-person job</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Bookkeeping: 5 years (Required)</li><li>Accounting: 5 years (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10065 (Required)</li></ul>Work Location: In person

Accounting Coordinator

Integrated Systems, New York

<div>
 
 
 Brief Description: An established 42-year-old IT/Telecommunications Integrator in the Upstate New York Area is looking for a unique individual to become a key player in our Victor Office Operations. We are looking for highly motivated individuals that are eager to learn and apply proven company processes for successful customer service and business management functions in the exciting field of Data communications, Data Center Operations and Security.
 
 
 
 
 &nbsp;
 
 
 
 As the Office Operations Assistant, you will be engaged in accurate management of billing and service order tracking systems. You will also provide support for the following:
 
 
 &nbsp;
 
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Partial List of Candidate&rsquo;s Experience:
 
 
 
 
 &nbsp;
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Maintenance of the Solution Delivery System to yield accurate and &ldquo;up to date&rdquo; data for order processing, billing, purchasing, sales and marketing related support.
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Data Entry for these systems is shared by multiple people
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Oversee the Accurate management of the company PURCHASING functions
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Oversee &amp; Support for JOB COST accounting/reporting functions and processes
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Identify, research and resolve customer issues using computer data, company personnel and resources
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Share and support in efficient and expedient follow up of customer inquiries not immediately resolved
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Research billing issues
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Recognize, document and alert supervisor of trends in customer calls and service issues
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Recommend process improvements
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support for Marketing and Sales Staff
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Possible assistance with seminars, user days, exhibitions, etc
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Serve as point person for maintenance scheduling, mailing, supplies, bills etc.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage General Ledger and Bank Statement reconciliations
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage relationships with vendors
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Company Culture Ambassador
 
 
 
 o&nbsp;&nbsp;&nbsp;Create, Schedule &amp; Oversee Team Building Events
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provide General Support to visitors
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage CUSTOMER SERVICE Systems through telephone interaction and CRM management and updating
 
 <ul>
 <li>
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Other Duties not assigned that contribute to TEAM accomplishment of Company Goals
 
 </li>
 </ul>
</div>

Office Operations Assistant - Bookkeeping

Elysee Management Co.

About the RoleElysee Management Co. is seeking a detail-oriented and professional Accounts Receivable Specialist to support our growing retail property portfolio. The ideal candidate brings a combination of bookkeeping and property management experience, and is comfortable liaising with tenants, on-site managers, and company executives in a fast-paced environment.This is an in-office position at our Washington Heights office (1387 Saint Nicholas Avenue, 2nd Floor, NY 10033). Candidates must be able to reliably commute to this location.Key Responsibilities<ul><li>Process rent bills and manage monthly billing cycles</li><li>Maintain tenant records, leases, rent rolls, and contact information using Appfolio property management software</li><li>Track critical lease-related dates including renewals, expirations, and option deadlines</li><li>Assist with legal matters and coordinate with counsel as directed</li><li>Prepare financial reports by collecting, analyzing, and summarizing account information and trends</li><li>Maintain and update property data across the portfolio</li><li>Preserve historical records through organized document filing</li><li>Support general office and administrative operations as needed</li></ul>Qualifications<ul><li>Prior bookkeeping experience required; property management background strongly preferred</li><li>Proficiency with Appfolio or comparable property management software preferred</li><li>Strong data entry skills with a high degree of accuracy and attention to detail</li><li>Solid accounting fundamentals and financial reporting ability</li><li>Ability to handle sensitive and confidential information with discretion</li><li>Clear, professional communication skills for tenant and executive-facing interaction</li><li>Organized and capable of managing multiple priorities simultaneously</li><li>Must be able to reliably commute to our Washington Heights office</li></ul>Job Type: Full-timePay: $55,000.00 - $65,000.00 per yearBenefits:<ul><li>Employee discount</li><li>Paid sick time</li><li>Paid time off</li></ul>Physical Setting:<ul><li>Office</li></ul>Experience:<ul><li>Accounting: 1 year (Preferred)</li><li>Microsoft Excel: 1 year (Preferred)</li><li>Property management: 1 year (Preferred)</li></ul>Work Location: In person

Accounts Receivable Clerk

<div>
 
 LHH is working on behalf of our growing client in the non-profit space who is looking to bring an Accounts Payable Accountant on board on a 4+ month contract basis. This will require some in-office work in Manhattan, NY. Prior experience utilizing NetSuite is a highly preferred!
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Process invoices and weekly payments for all US entities
 </li>
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 Review GL coding
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 Manage vendor requests within the system
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 Prepare and post journal entries, including accruals
 </li>
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 Prepare year-end schedules
 </li>
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 Assist with ad-hoc reporting and month-end closing
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 </ul>
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 Bachelor's degree highly preferred
 </li>
 <li>
 3+ years of relevant experience
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 Strong Excel skills, including pivot tables &amp; v-lookups
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 Experience with NetSuite is preferred
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 Prior non-profit industry experience is a plus
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 Excellent communication and interpersonal skills
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 </ul>
 
 
 
 
 Compensation: $32 - $38/hr, depending on experience.
 
 
 
 
 
 Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
 
 
 
 
 
 Equal Opportunity Employer/Veterans/Disabled
 
 
 To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
 
 
 The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
 
 
 &bull; The California Fair Chance Act
 
 
 &bull; Los Angeles City Fair Chance Ordinance
 
 
 &bull; Los Angeles County Fair Chance Ordinance for Employers
 
 
 &bull; San Francisco Fair Chance Ordinance
 
</div>

Accounts Payable Accountant

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