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business analyst edi and customer service operations

Ensign Services

<div><div><b>Technical Business Analyst</b></div>
<div></div><div><b>Position Type</b>: Full Time, Exempt - Employee.</div>
<div><b>Salary:</b> $95,000 - $121,000 annually, (DOE).</div>
<div><b>Location: </b>We are only seeking candidates that can work on-site at our Service Center located in San Juan Capistrano, CA. This position offers a hybrid work option after a 90-day probationary period (not fully remote).</div>
<div></div><div><b>About the Company:</b></div>
<div>Ensign Services, Inc. (&ldquo;ESI&rdquo;) is a subsidiary of The Ensign Group, Inc. whose affiliated entities are considered national leaders in the fast-growing post-acute care industry. ESI provides service and support to over 378 facilities in the long-term care continuum that employ over 55,000 employees.<br>
<br>
ESI is known as the Service Center and provides the facilities and leaders it serves with back-office support in areas such as accounting, construction, compliance, human resources, information technology, learning and development, legal and risk management and recruiting. This structure allows the onsite leaders and caregivers to focus on day-to-day care and operational issues in their individual operations. What sets ESI apart from other companies is the quality of our most valuable resource - our people.<br>
<br>
We take our core values of <b>Celebration</b>, <b>Accountability</b>,<b> Passion for Learning</b>, <b>Love One Another</b>, <b>Intelligent Risk Taking</b>, <b>Customer Second</b>, and <b>Ownership</b> (&ldquo;CAPLICO&rdquo;) seriously. We want an individual in this role who will demonstrate these values through actions and words.</div>
<div></div><div><b>About the Opportunity:</b></div>
<div><div>We are forming a new team and seeking our initial members to help shape its direction and success. This is not a traditional, narrowly focused business analyst role. It requires a versatile professional who can operate comfortably across business and technical domains, including analysis, solution design, process improvement, testing, and implementation support.</div>
<div>Automation is a wide-ranging discipline focused on improving business operations through technology in any form &mdash; software development, system integration, workflow platforms, AI, data solutions, and process redesign. In this role, you will help identify opportunities where technology can remove friction, increase visibility, reduce risk, and enable scale.</div>
<div></div><div>As part of this team, the <b>Technical Business Analyst </b>will<b> </b>translate complex business needs into actionable technical requirements and partner closely with developers and stakeholders to deliver high-impact solutions. You must be equally comfortable discussing operational challenges with business leaders and engaging in detailed conversations with engineers and architects. Success in this role requires intellectual curiosity, strong problem-solving skills, and a natural tendency to dig into processes, data, and systems to understand not just how they work, but why. You should be confident in asking the right questions, challenging assumptions, and driving clarity in ambiguous situations while maintaining a collaborative, solutions-oriented approach.</div>
<div></div><div><b>Job Duties and Responsibilities include, but are not limited to:</b><b>
</b></div><ul><li>Identify operational pain points, analyze root causes, and help define practical, scalable solutions that align business objectives with technical capabilities.</li>
<li>Serve as the connective tissue between business stakeholders and technical teams by converting complex needs into clear user stories, process flows, and functional requirements.</li>
<li>Work closely with developers, architects, QA, and business leaders to ensure shared understanding, reduce ambiguity, and accelerate delivery.</li>
<li>Demonstrate curiosity by digging into systems, data, workflows, and edge cases to uncover risks, dependencies, and improvement opportunities.</li>
<li>Evaluate current-state processes and help design future-state workflows that emphasize automation, efficiency, and scalability.</li>
<li>Drive requirements from discovery through delivery, ensuring clarity, traceability, and alignment with measurable business outcomes.</li>
<li>Partner with QA and stakeholders to define acceptance criteria, support testing, and confirm that delivered solutions meet operational needs.</li>
<li>Prepare the business for new solutions through clear documentation, communication, and partnership during rollout.</li>
<li>Make pragmatic recommendations to address immediate challenges while contributing to longer-term strategic enhancements.</li>
<li>Use AI tools to accelerate analysis, summarize complex information, identify patterns, and improve documentation &mdash; leveraging AI as an amplifier for critical thinking rather than a substitute for it.</li>
</ul><div><b>Required Qualifications:</b><b>
</b></div><ul><li>Bachelor&rsquo;s degree in business, information systems, finance, healthcare administration, or a related field, or the ability to demonstrate equivalent analytical and technical expertise.</li>
<li>Minimum of 5+ years in business analysis, technical analysis, product delivery, or a similar role within a technology-driven environment.</li>
<li>Proven success working across both business and technical teams to deliver measurable outcomes.</li>
<li>You naturally break down complex challenges, ask thoughtful questions, and persist until the root cause is understood.</li>
<li>You focus on solutions rather than symptoms.</li>
<li>Exceptional communication skills with the ability to work effectively with both technical and non-technical audiences &mdash; able to &ldquo;talk the talk&rdquo; with engineers while remaining accessible to business partners.</li>
<li>Demonstrated curiosity and a strong desire to learn how systems, processes, and data truly work.</li>
<li>Excellent critical thinking skills with the ability to bring structure to loosely defined problems and operate effectively in ambiguous environments.</li>
<li>Skilled at writing clear requirements, user stories, acceptance criteria, and process documentation.</li>
<li>Comfortable facilitating discussions, asking challenging questions, and driving alignment across stakeholders.</li>
<li>Familiarity with Agile and Scrum practices, including backlog refinement, sprint planning, reviews, and retrospectives. You view collaboration and iteration as accelerators of value delivery.</li>
<li>Ability to build credibility quickly, partner effectively across organizational levels, and advocate for solutions that balance business value with technical feasibility.</li>
<li>Experience in finance or healthcare environments is a plus; however, strong analytical ability, adaptability, curiosity, and problem-solving capability are more important than specific domain experience.</li>
</ul></div><div><b>Additional Information:</b></div>
<ul><li>Pre‑employment criminal background screening required.</li>
</ul><div><b>What We Offer:</b><br>
We are committed to providing a competitive benefits and compensation package which includes medical/dental/vision coverage, company-provided life insurance, 401(k) with company match, and sick/vacation plans. Additionally, enjoy access to our fully equipped onsite gym (San Juan Capistrano office location). We also believe in supporting our employee&rsquo;s professional growth and development through our Learning Management System as well as training sessions and seminars. Take a look at these benefits (and more!) at www.ensignbenefits.com.</div>
<div></div><div>Ensign Services, Inc. is an equal opportunity employer. <i>If you need assistance or accommodation during the application process, please contact us at 888-659-3616.</i></div>
<div></div><div>Job ID 1658</div></div>

Technical Business Analyst

Pathway Capital Management

<div><p><b>Job Title:</b> Senior Marketing Analyst</p><p><b>
Location:</b> Irvine, CA</p><p><b>
Proposed Annual Base Salary: </b>$85,000&ndash;$100,000</p><h2 class="jobSectionHeader"><b>
Overview</b></h2><p>
Pathway is seeking a highly motivated Senior Marketing Analyst to join its Marketing Operations team. This role supports business development and client service efforts through the coordination of bespoke RFPs, high-quality marketing materials, and institutional investor requests.</p><p>
A significant portion of this role&mdash;up to 50%&mdash;will be dedicated to supporting the RFP/RFI/DDQ process. The ideal candidate will have 2+ years of experience working on RFPs in financial services, possess strong project management skills, exceptional attention to detail, and experience developing responses for institutional investors and consultants.</p><p>
Pathway is a leading private markets solutions provider with ~250 professionals globally and more than $95 billion in assets under management. The firm provides customized investment solutions across the private market spectrum on behalf of institutional investors worldwide.</p><h2 class="jobSectionHeader"><b>
Key Responsibilities</b></h2><h3 class="jobSectionHeader"><b>
RFP, RFI, and DDQ Management</b></h3><div><ul><li>
Work with RFP manager to lead and coordinate responses to RFPs, RFIs, DDQs, consultant questionnaires, and other due diligence requests from institutional investors and consultants.</li><li>
Liaise with investment, client service, legal, compliance, operations, and business development teams to gather information and develop accurate, compelling, and timely responses.</li><li>
Manage multiple concurrent projects and deadlines while ensuring a high level of accuracy and attention to detail.</li><li>
Maintain and enhance the firm&rsquo;s repository of approved RFP content, standard responses, and supporting materials.</li><li>
Identify opportunities to incorporate AI and automation into RFP, RFI, and DDQ workflows, improving content management, response generation, process efficiency, and overall quality.</li></ul></div><h3 class="jobSectionHeader"><b>
Marketing Operations &amp; Client Services</b></h3><div><ul><li>
Produce presentations, data packages, fact sheets, and other marketing materials in response to requests from consultants, prospects, clients, and internal stakeholders.</li><li>
Help manage the client services workflow, ensuring timely responses to inquiries, triaging requests, and coordinating with internal teams to facilitate efficient resolution and follow-through.</li><li>
Maintain and update marketing collateral, including presentations, handouts, newsletters, digital assets, and other client-facing materials.</li><li>
Manage industry databases, consultant platforms, and company profiles to ensure information remains current and accurate.</li><li>
Assist with streamlining internal workflows and processes to improve consistency and efficiency of marketing deliverables.</li><li>
Collaborate with colleagues across departments and global offices on strategic marketing initiatives and other ad hoc projects.</li></ul></div><h2 class="jobSectionHeader"><b>
Qualifications</b></h2><div><ul><li>
Bachelor&rsquo;s degree in business, marketing, communications, finance, or a related field.</li><li><i>
Minimum of two years</i> of experience in RFPs, marketing, communications, business development, investor relations, or a related function; financial services experience strongly preferred. Strong preference for candidates with direct RFP, RFI, DDQ, or institutional due diligence experience.</li><li>
Demonstrated technical and business writing skills.</li><li>
Strong project management skills with the ability to manage multiple priorities and deadlines simultaneously.</li><li>
Exceptional attention to detail, organizational skills, and commitment to producing high-quality work.</li><li>
Ability to work independently while collaborating effectively across global teams and functional groups.</li><li>
Strong critical thinking, analytical, and problem-solving capabilities.</li><li>
Proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, and Word.</li><li>
Experience with CRM platforms, marketing systems, consultant databases, and/or RFP management software is preferred.</li></ul></div><h2 class="jobSectionHeader"><b>
What We Offer</b></h2><p>
Pathway offers a comprehensive benefits package and a collaborative, high-performing work environment, including:</p><div><ul><li>
Competitive base salary and opportunity for annual bonus.</li><li>
Generous healthcare, retirement, and paid time-off benefits.</li><li>
Exposure to senior professionals across investment, client service, and business development teams.</li><li>
The opportunity to contribute to a leading global private markets investment firm serving sophisticated institutional investors worldwide.</li></ul></div><div><b>
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. We are committed to maintaining a workplace free from harassment and discrimination.</b></div></div><p></p>

ANALYST - SENIOR MARKETING - IRVINE

Avita Medical Americas

<div>Description:
<p>
AVITA Medical&reg; is a therapeutic acute wound care company focused on transforming how patients heal. We develop and deliver innovative technologies that harness the body&rsquo;s own healing capabilities to accelerate recovery and improve clinical outcomes.</p><p>
Our flagship technology, RECELL&reg;, uses a patient&rsquo;s own skin to create Spray-On Skin&trade; at the point of care, enabling faster healing for patients with serious wounds, including burns and trauma. In the U.S., we also bring forward advanced wound care solutions such as Cohealyx&reg; and PermeaDerm&reg;, expanding our ability to support clinicians across the continuum of care.</p><p>
At AVITA Medical, we are united by a shared purpose: to help patients heal faster - and to make a meaningful difference when it matters most.</p><p><b>
Position Summary</b></p><p>
The Senior Customer Operations Specialist &ndash; Contracts &amp; Pricing serves as the operational owner of specialized commercial processes that support revenue execution, pricing administration, contract implementation, international distributor operations, consignment administration, GPO reporting, rebate administration, and customer account management across AVITA Medical.</p><p>
This senior-level individual contributor role requires advanced operational expertise, strong business acumen, independent judgment, and the ability to lead complex cross-functional initiatives with minimal supervision. The position is accountable for ensuring approved commercial terms, pricing structures, customer agreements, distributor operations, and consignment programs are accurately implemented, maintained, and executed across systems and departments.</p><p><b>
Key Responsibilities</b></p><ul><li>
Manage customer order management, account inquiries, pricing requests, and fulfillment coordination, ensuring accurate execution and high levels of customer satisfaction.</li><li>
Coordinate with internal teams to resolve customer, order, and account issues, ensuring timely communication and resolution.</li><li>
Act as the primary escalation point for complex customer operations, pricing, and contract issues, providing guidance to team members and recommending solutions to management.</li><li>
Contracts &amp; Pricing Administration</li><li>
Lead the execution of enterprise pricing initiatives, including annual price increases, GPO pricing updates, contracted account pricing, hospital system pricing, distributor pricing, and account-specific pricing programs.</li><li>
Own the end-to-end implementation, maintenance, validation, and auditing of pricing updates across Salesforce, ERP, CRM, and related systems, ensuring pricing accuracy, data integrity, and alignment with approved commercial agreements.</li><li>
Serve as the primary business resource and decision-maker for pricing implementation, contract administration, account-specific pricing structures, GPO pricing, rebate administration, and related commercial operations processes.</li><li>
Independently evaluate pricing requests, contract requirements, account structures, operational impacts, and implementation risks to determine the appropriate course of action within established company policies and authorization guidelines.</li><li>
Lead cross-functional coordination with Corporate Accounts, Sales Operations, Finance, Legal, and Customer Operations to drive successful implementation of pricing initiatives, contract amendments, commercial programs, and account-specific requirements.</li><li>
Own contract administration activities, including execution tracking, renewal management, amendment coordination, documentation oversight, operational implementation, and ongoing compliance monitoring of approved agreements.</li><li>
Lead investigation and resolution of complex pricing, contract, rebate, and reporting issues that may impact revenue realization, customer experience, compliance, or operational performance.</li><li>
Own the creation, maintenance, reconciliation, and analysis of monthly and quarterly GPO, hospital system, rebate administration, and pricing reports to support operational execution and financial accuracy.</li><li>
Lead continuous improvement initiatives across pricing, contracts, reporting, and customer operations by identifying process gaps and implementing scalable solutions that improve accuracy, compliance, efficiency, and customer experience.</li></ul><p><b>
Customer Operations &amp; Commercial Support</b></p><ul><li>
Serve as the subject matter expert for contracts, pricing, and commercial processes, providing guidance to internal stakeholders and supporting execution of business initiatives.</li><li>
Manage customer accounts, order processing, and account-related inquiries, ensuring compliance with pricing, contract terms, and operational requirements.</li><li>
Lead resolution of customer complaints, product returns, replacements, and domestic and international Return Material Authorizations (RMAs) in accordance with company procedures and quality requirements.</li><li>
Own Customer Operations activities related to international distributor onboarding, operational support, and international RMA administration, serving as the primary operational contact for distributor-related matters.</li><li>
Own administration of consignment processes for customers operating under executed consignment agreements, including account setup, inventory tracking, reconciliation activities, documentation management, and issue resolution.</li><li>
Maintain accuracy, integrity, and audit readiness of customer, contract, and pricing data across Salesforce, ERP, CRM, and related systems.</li><li>
Partner cross-functionally to resolve operational issues and support execution of commercial initiatives.</li><li>
Develop and maintain SOPs, reports, training materials, and operational documentation; provide guidance to team members</li><li>
Support audits, compliance reviews, special projects, and evolving business initiatives as needed to support the continued growth and operational needs of the organization.</li></ul>
Requirements:
<p><b>
Education/Training</b></p><ul><li>
Associate or Bachelor&rsquo;s degree required.</li></ul><p><b>
Experience</b></p><ul><li>
Minimum of 5 years of progressive experience in customer service, customer operations, commercial operations, order management, contracts administration, pricing administration, or a related operational role.</li><li>
Experience in the medical device, biotechnology, pharmaceutical, healthcare, or other regulated industry strongly preferred.</li><li>
Demonstrated experience managing complex order, pricing, contract, account setup, reporting, or CRM workflows with cross-functional stakeholders.</li><li>
Experience with Salesforce CRM and ERP systems is required.</li><li>
Familiarity with Five(.com), Microsoft Dynamics, GPO pricing, rebate administration, consignment workflows, and healthcare customer account structures preferred.</li><li>
Strong Excel and Microsoft Office Suite skills.</li><li>
Special Knowledge/Skills</li><li>
Excellent written and verbal communication skills, including the ability to communicate clearly with Sales, Finance, Legal, Quality, Logistics, field teams, customers, and leadership.</li><li>
Collaborative, service-oriented mindset with a commitment to customer experience, compliance, quality, and operational excellence.</li><li>
Highly organized with strong attention to detail and accuracy.</li><li>
Strong problem-solving skills and a collaborative mindset.</li><li>
Ability to prioritize and manage multiple tasks in a fast-paced environment.</li></ul><p>
AVITA Medical is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business need.</p><p>
Your Physical Work Environment Will Require: The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p>
While performing the duties of this job, the employee is regularly required to sit, talk, and hear, stand, walk and/or balance, use hands and fingers to type, handle, feel, grasp, push, and pull. Hand-eye coordination necessary to operate computers and various pieces of office equipment. Specific vision abilities required by this job include close vision and the ability to adjust focus. The individual is frequently required to reach with hands and arms, and repetitive motion. The individual is occasionally required to stoop, kneel, or crouch. The individual may occasionally lift and/or move up to 25 pounds.</p><p>
AVITA Medical is an E-Verify participant. AVITA Medical recognizes the role of information security in ensuring that users have access to the information they require to carry out their work in a secure manner. AVITA Medical is committed to protecting the security of its information and information systems. As such, each role within AVITA Medical must demonstrate the same commitment to information security.</p></div>

Senior Customer Operation Representative- Contracts & Pricing Specialist

Cushman & Wakefield

<div><p><b>Job Title</b></p>
Assistant Property Manager, Multifamily (Floating)<p></p>
(https://careers.cushmanwakefield.com/)<p></p><p><b>
Job Description Summary</b></p>
The Assistant Property Manager is responsible for maintaining our communities to a market-ready standard, ensuring a high-level of service, at all times. Assistant Property Managers are also responsible for building and motivating high performing teams to maximize the performance of the property.<p><b>
Job Description</b></p><p><b>
ESSENTIAL JOB DUTIES:</b></p><ul><li>
Ensuring the smooth running of our community in a fast-paced environment.</li><li>
Assist the Property Manager with the overall operations including maintenance, capital improvements, lease administration, budgeting, forecasting, reporting, collections, evictions, vacancy anticipation, marketing, lease renewals, service contracts, expense control, audits, etc.</li><li>
Assist the Property Manager with providing superior customer service and communication to our residents and prospects to enhance customer satisfaction and increase renewals, revenue, reputation, and profitability.</li><li>
Complete lease/renewal paperwork to ensure completion to company standards.</li><li>
Track and evaluate advertising, and all client traffic.</li><li>
Assist the team by maintaining and modeling the Cushman &amp; Wakefield mission to be the best national management company.</li><li>
Assist the Property Manager with the day-to-day operations of entire on-site team, ensuring that all Cushman &amp; Wakefield policies and procedures are being followed.</li><li>
Maintain effective on-site staff through interviewing, hiring, and coaching team as necessary.</li><li>
Maintain residents' files in accordance with company standards.</li><li>
Maintain a positive living environment for community residents through prompt conflict resolution and consistent follow-up.</li><li>
Manage and maintain all aspects of overall community budget and finances.</li><li>
Work with leasing staff to ensure that leasing/marketing goals are being met.</li></ul><p></p><p><b>
COMPETENCIES:
</b></p><ul><li>Effective communication and customer service skills.</li><li>
Computer literate, including Microsoft Office Suite and internet navigation skills.</li><li>
General office, bookkeeping and sales skills and excellent oral and written communication skills</li><li>
Determine leasing opportunities of staff and work on goal setting &ndash; improving the performance of each staff member.</li><li>
Supervise day-to-day operations of the team, ensuring that all C&amp;W policies and procedures are being followed.</li><li>
Work with leasing staff to ensure that leasing/marketing goals are being met.</li><li>
Be able to manage a team.</li><li>
Perform any other related duties as required or assigned.</li></ul><p></p><p><b>
IMPORTANT EDUCATION
</b></p><ul><li>Bachelor&rsquo;s Degree preferred</li><li>
High School Diploma, GED, Technical or Vocational school required</li></ul><p></p><p><b>
IMPORTANT EXPERIENCE
</b></p><ul><li>3+ years of Property Management experience</li><li>
1+ years of Management experience</li></ul><p></p><p><b>
WORK ENVIRONMENT</b></p><p>
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.</p><p></p><p><b>
PHYSICAL DEMANDS</b></p><p>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to stand and walk for extended or continuous periods of time. They must be able to ascend and descend staircases, ladders, and/or step stools and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly use office machinery. The employee must be able to travel up to 15% of the time. Travel may vary in frequency and duration. The employee must demonstrate the ability to exert up to 25 pounds occasionally, and/or up to 25 pounds frequently, and/or up to 25 pounds of force constantly to lift, carry, push, pull, or move objects.</p><p></p><p><b>
OTHER DUTIES</b></p><p>
This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.</p><br>
<p></p>
Cushman &amp; Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.<br>
<p></p>
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate&rsquo;s experience and qualifications.<br>
<p></p>
The company will not pay less than minimum wage for this role.<br>
<p></p>
The compensation for the position is: $26.35 - $31.00<p></p>
Cushman &amp; Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.<p></p><p>
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman &amp; Wakefield, please call the ADA line at <b>1-888-365-5406</b> or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.</p><p></p>
INCO: &ldquo;Cushman &amp; Wakefield&rdquo;</div>

Assistant Property Manager, Multifamily (Floating)

Synventive Engineering

<p><b>Job Summary</b></p><p>We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! In this vital role, you will serve as the primary support for executive leadership, ensuring smooth daily operations and efficient office management. Your energetic approach and exceptional organizational skills will help foster a productive work environment, enabling leadership to focus on strategic initiatives. This position offers an exciting opportunity to showcase your administrative expertise while contributing to the overall success of our organization.</p><p><b>Duties</b></p><ul><li>Manage complex calendars, schedule appointments, and coordinate meetings for executive team members with precision and professionalism.</li><li>Handle multi-line phone systems, screen calls, and direct inquiries with excellent phone etiquette and customer service skills.</li><li>Prepare, review, and organize documents using Microsoft Office Suite, including Word processing, spreadsheets, and productivity software.</li><li>Maintain accurate data entry records, files, and filing systems to ensure easy retrieval of information.</li><li>Assist with office management tasks such as supply ordering, equipment maintenance, and general administrative support.</li><li>Facilitate client communication and support front desk operations to create a welcoming environment for visitors and callers.</li><li>Utilize technical proficiency in computer literacy to troubleshoot basic office equipment and improve workflow efficiency.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in office management, administrative support, or clerical roles with a focus on executive assistance.</li><li>Strong computer skills including proficiency in Microsoft Office (Word, Excel), spreadsheets, and data entry.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Exceptional communication skills both written and verbal; bilingual abilities are a plus.</li><li>Experience with QuickBooks or similar accounting software is desirable but not mandatory.</li><li>Familiarity with multi-line phone systems and front desk operations.</li><li>Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times.</li><li>Personal assistant experience or calendar management expertise is highly valued.</li></ul><p>Join us to be part of an energetic team that values proactive problem-solving, clear communication, and dedicated service! This role is paid and offers a rewarding environment where your organizational talents will truly shine as you support our leadership in achieving organizational excellence.</p><p>Pay: $20.00 - $35.00 per hour</p><p>Work Location: In person</p>

Executive Administrative Assistant

Allied Universal

<div><p>GSOC Operator</p><h2 class="jobSectionHeader"><b>
Overview</b></h2><div><br>
Company Overview:
</div><div>Allied Universal&reg;, North America&rsquo;s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.</div><h2 class="jobSectionHeader"><b><br>
Job Description</b></h2><p><br>
As a GSOC Operator, you will serve and safeguard clients in a range of industries such as Commercial Real Estate, Healthcare, Education, Government and more. The Global Security Operations Center (GSOC) Operator, under guidance of GSOC Supervisor, is responsible for assisting company personnel in all concerns that pertain to safety and security for corporate locations around the globe. The individual will work in a GSOC environment, monitoring several screens. The Operator will use a variety of tools that range from access control and alarm monitoring systems to various business intelligence sources, open-source media, Internet, and in-house tools. The Operator is required to detect, analyze, and alert others of any incidents which may impact the client&rsquo;s people, products, property, or brand image. These may range from extreme weather conditions, political instability, crime, terror, to technical failures.</p><p><b>
Join the world&rsquo;s leading global security company!</b></p><div><b>
Hiring for a GSOC Operator &ndash; Unarmed</b></div><div><b>
4+Years Experience is required/preferred for this role.</b></div><ul><li><b>
Pay-rate is $29.87 per hour. Part Time 24 Hours / Swing Shift 1400-2200 Hour / Friday &amp; Saturday
</b></li><li><b>Location Irvine, California</b></li><li><b>
Excellent benefits and career growth opportunities
</b></li></ul><p></p><p><b>RESPONSIBILITIES:</b></p><ul><li>
Manage the start-to-end process for granting physical access to client campuses. Includes interfacing with client associates via phone and email, granting and removing access within the client access control database, and troubleshooting access problems presented by the client.</li><li>
Proactively monitor physical access and video surveillance alarms within the respective systems and be able to execute appropriate response protocols in accordance with approved operation procedures</li><li>
Monitor and report after hours facilities power outages to the client</li><li>
Monitor and respond to facilities 911 and duress alerts in accordance with client operating procedures</li><li>
Support internal investigations when requested by producing supporting access and video evidence</li><li>
Reviewing of all incident reports for all 12 campuses.</li><li>
Assist client in all concerns that pertain to safety and security for all locations.</li><li>
Ability to operate within a GSOC environment, monitoring several screens and utilizing a variety of tools that range from access control and alarm monitoring systems to various business intelligence sources such as open-source media, Internet, and in-house tools</li><li>
Detect, analyze, and alert of critical incidents, which may impact the campuses &ndash; these may range from extreme weather conditions, political instability, crime, terror, to technical failures</li><li>
Monitor phone and email communications from client associates/students reporting suspicious activities</li><li>
Provide excellent customer service to associates by carrying out safety and security procedures, site-specific policies and when appropriate, emergency response activities</li><li>
Create, disseminate, and archive all &ldquo;BOLO - Be on the Lookout&rdquo; approved by client</li><li>
Ability to respond in a calm, organized, and professional manner.</li><li><div>
Provide backup coverages for all sites supporting continuous operation of &quot;SPOE - Single Point of Entry&quot;.</div></li><li>
Serve as the communication hub for all campuses.</li><li>
Provide support and participate in crisis mitigation (IMT)</li></ul><p>
</p><ul><li>Provide customer service to our clients by carrying out safety and security procedures, site-specific policies and when appropriate, emergency response activities</li><li>
Respond to incidents and critical situations in a calm, problem solving manner</li><li>
Investigate alarms and respond by sending security patrol, or alerting Fire services or Police as needed</li><li>
Assist company employees in all concerns that pertain to safety and security</li><li>
Monitor travel safety and security of company&rsquo;s employees</li></ul><div><b>
QUALIFICATIONS:</b></div><ul><li>
Be at least 18 years of age for unarmed roles; 21+ years of age for armed roles</li><li>
Possess a high school diploma or equivalent, or five (5) years of verifiable experience</li><li>
Minimum of two (2) years of military, law enforcement, government, or security experience</li><li>
As a condition of employment, applicants will be subject to a background investigation in accordance with all federal, state, and local laws. Allied Universal will consider qualified applications with criminal histories in a manner consistent with applicable laws.</li><li>
Licensing requirements are subject to state and/or local laws and regulations and may be required prior to employment.<br>
<ul><li>A valid driver&rsquo;s license will be required for driving positions only</li></ul></li></ul><div><b>
BENEFITS:
</b></div><ul><li>Medical, dental, vision, basic life, AD&amp;D, and disability insurance</li><li>
Enrollment in our company&rsquo;s 401 (k) or Supplemental Income Plan, subject to eligibility requirements</li><li>
Eight paid holidays annually, five sick days, and four personal day</li><li>
40 hours of vacation after one year of employment at eligible work assignments. Unused vacation is only paid out where required by law.</li></ul><h2 class="jobSectionHeader"><b><br>
Closing</b></h2><div><br>
Allied Universal&reg; is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com
</div><div>If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.</div><h2 class="jobSectionHeader"><b><br>
Requisition ID</b></h2><br>
2026-1645981</div>

GSOC Operator

Art of Problem Solving Academy

<div><p>As <b>part-time</b> front desk staff at our location in Irvine, CA, you will answer phone calls and emails, warmly welcome both current and prospective students and their families, and act as the friendly face of AoPS Academy while classes are in session. Additionally, in this role you will support campus operations by helping take inventory, tidying up the facility, and assisting the full-time staff with other campus procedures to ensure things are running smoothly.</p><br>
<p><b>
The Front Desk Associate will:</b></p>
<ul>
<li>Serve as campus receptionist; answer the phone, respond to voicemails, and pass on relevant information to the appropriate staff member</li>
<li>Warmly welcome both current and prospective students and their families</li>
<li>Manage and respond to customer inquiries both by phone and email</li>
<li>Maintain multiple calendars, schedule meetings and ensure everything is up-to-date</li>
<li>Use internal database to generate reports and lists, and perform data entry tasks</li>
<li>Provide admissions assistance as needed with consultation requests, scheduling, and post-consultation follow-ups</li>
<li>Organize and prepare classroom and office supplies</li>
<li>Take inventory to support campus operations</li>
<li>Supervise students between classes</li>
<li>Perform light cleaning duties and tidying up the facility</li>
<li>Assume responsibility for the organization, operation, and appearance of the lobby and front desk area</li>
<li>Assist full-time staff with other campus procedures to ensure things are running smoothly</li>
<li>Participate in occasional outreach/inreach opportunities</li>
<li>Other duties as assigned</li>
</ul>
<p><b>The ideal candidate has:</b></p>
<ul>
<li>Experience confidently interacting with customers; experience interacting with families and students (elementary through high school) preferred</li>
<li>Strong organizational and computer skills</li>
<li>Excellent verbal and written communication skills; knowledge of correct grammar, spelling, and English usage</li>
<li>Establish and maintain positive, effective working relationships with students, parents, staff, and the general public</li>
<li>Ability to work both independently and collaboratively</li>
<li>Maintain flexibility to effectively solve problems under pressure</li>
<li>Administrative and/or customer service experience</li>
<li>Proficiency with Google Workspace applications (i.e. Docs, Sheets, Calendar, etc.)</li>
<li>Motivated to learn new technologies</li>
<li>Maintain customer confidentiality</li>
<li>Excited about our mission of motivating high-performing students</li>
<li>Lift up to 25lbs</li>
</ul>
<p><b>Work schedule:</b></p>
<ul>
<li>This is an <b>in-person, part-time</b> position at our Pasadena campus.</li>
<li>Front Desk hours are weekday afternoons/evenings and weekends during the academic year with Monday through Friday day shifts available during the summer.</li>
</ul>
<p><b>Why join AoPS:</b></p>
<ul>
<li><b>Pay Rate: </b>Range of $21.13 - 21.63/hour</li>
<li><b>Impact</b>: Be the welcoming face of AoPS Academy, supporting campus operations and helping create positive first impressions for students and families in our mission to train great problem solvers</li>
<li><b>Culture</b>: Join a team of lifelong learners dedicated to discovering, inspiring, and training high-performing students in advanced problem-solving education</li>
<li><b>Benefits</b>: Paid sick leave, employee discounts on classes and Beast Academy Online subscriptions</li>
<li><b>Future Planning:</b> 401(k) retirement plan with company match</li>
<li><b>Quality of Life</b>: Part-time flexibility with afternoon/evening hours during academic year and day shifts available in summer</li>
</ul><h4 class="jobSectionHeader"><b>About AoPS Academy</b></h4>
<ul><li>AoPS Academy is a year-round educational enrichment program.</li>
<li>Since 1993, AoPS has prepared hundreds of thousands of students for college and career success through engaging curriculum, expert online instruction, and local, in-person academies.</li>
<li>AoPS Academy is a program of Art of Problem Solving, a global leader in K&ndash;12 advanced education. AoPS Academy brings the AoPS methodology to small live physical and virtual classrooms. We offer a world-class curriculum in math, science, and language arts for students in grades 1-12, creating an environment where exploration meets challenge, right in your local neighborhood. Students learn in small classes led by accomplished instructors and collaborate with a peer group who share their passion for learning.</li>
<li>We have opened 20+ academies across the nation since 2016 and are still growing!</li>
</ul>
<p><b>Please note that in order to be considered for this position you must be legally authorized to work in the US. We are unable to offer sponsorship, including STEM-OPT and H-1B.</b></p></div>

Front Desk Associate

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