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PULSE MEDIA

<div>
 
 Position Overview
 
 
 
 We are seeking a highly organized and proactive
 
 Business Administrative Assistant Specialist
 
 to provide comprehensive administrative and operational support in a fully remote environment. This role is ideal for professionals who excel at coordinating workflows, managing documentation, supporting leadership teams, and ensuring that daily business operations run efficiently and smoothly.
 
 
 As a Business Administrative Assistant Specialist, you will serve as a central support resource across departments, helping streamline processes, maintain accurate records, coordinate internal communications, and track key deliverables. This is a high-visibility role that requires attention to detail, strong communication skills, and the ability to manage multiple priorities in a structured, deadline-driven setting.
 
 
 This opportunity is well suited for individuals looking to build or expand a career in
 
 business operations, executive support, administrative management, or operations coordination
 
 within a remote-first organization.
 
 
 
 Key Responsibilities
 
 
 
 
 Administrative &amp; Executive Support
 
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to leadership and cross-functional teams
 </li>
 <li>
 Manage calendars, coordinate meetings, and schedule virtual appointments
 </li>
 <li>
 Prepare reports, presentations, summaries, and internal documentation
 </li>
 <li>
 Assist with travel coordination, expense tracking, and general executive assistance tasks
 </li>
 <li>
 Draft and format professional communications and correspondence
 
 
 </li>
 </ul>
 
 Business Operations Support
 
 
 
 <ul>
 <li>
 Maintain operational trackers, dashboards, and internal workflow systems
 </li>
 <li>
 Monitor deadlines, deliverables, and project milestones
 </li>
 <li>
 Assist with process documentation and standard operating procedures (SOPs)
 </li>
 <li>
 Support onboarding processes and internal compliance documentation
 </li>
 <li>
 Coordinate approvals and ensure documentation is complete and organized
 
 
 </li>
 </ul>
 
 Data &amp; Documentation Management
 
 
 
 <ul>
 <li>
 Update and maintain spreadsheets, databases, and shared systems
 </li>
 <li>
 Review records for accuracy, completeness, and consistency
 </li>
 <li>
 Organize digital files using standardized naming conventions and folder structures
 </li>
 <li>
 Prepare periodic reports and summaries for leadership review
 </li>
 <li>
 Maintain confidentiality of sensitive business information
 
 
 </li>
 </ul>
 
 Communication &amp; Cross-Functional Coordination
 
 
 
 <ul>
 <li>
 Serve as a liaison between departments to ensure alignment
 </li>
 <li>
 Support internal communications and follow-ups
 </li>
 <li>
 Assist with meeting agendas, note-taking, and action item tracking
 </li>
 <li>
 Coordinate project updates and ensure stakeholders remain informed
 </li>
 <li>
 Help improve collaboration across distributed teams
 
 
 </li>
 </ul>
 
 Process Improvement &amp; Quality Control
 
 
 
 <ul>
 <li>
 Identify inefficiencies in administrative workflows
 </li>
 <li>
 Recommend improvements to systems and documentation practices
 </li>
 <li>
 Ensure adherence to established policies and operational standards
 </li>
 <li>
 Support quality control by reviewing documentation before submission
 </li>
 <li>
 Contribute to continuous improvement initiatives
 
 
 </li>
 </ul>
 
 Performance Expectations
 
 
 
 <ul>
 <li>
 High accuracy and consistency in administrative tasks
 </li>
 <li>
 Strong organizational discipline and time management
 </li>
 <li>
 Clear and proactive communication
 </li>
 <li>
 Ability to manage multiple priorities without compromising quality
 </li>
 <li>
 Reliable follow-through on assigned tasks
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Previous experience in administrative support, business operations, or executive assistance preferred
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office or Google Workspace (Word, Excel, Docs, Sheets)
 </li>
 <li>
 Comfortable using collaboration and project management tools
 </li>
 <li>
 Strong attention to detail and ability to follow structured processes
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Reliable internet connection and access to a computer suitable for remote work
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Experience supporting remote or distributed teams
 </li>
 <li>
 Familiarity with CRM systems, workflow automation tools, or internal dashboards
 </li>
 <li>
 Basic reporting or analytics exposure
 </li>
 <li>
 Strong multitasking and prioritization abilities
 </li>
 <li>
 Interest in business operations, project coordination, or management support
 
 
 </li>
 </ul>
 
 Work Environment &amp; Schedule
 
 
 
 <ul>
 <li>
 Fully remote / work-from-home role
 </li>
 <li>
 Structured workflows with defined deliverables
 </li>
 <li>
 Flexible scheduling within agreed availability windows
 </li>
 <li>
 Training and documentation provided
 </li>
 <li>
 Opportunities for professional growth and advancement
 
 
 </li>
 </ul>
 
 Career Growth &amp; Advancement
 
 
 
 This role provides exposure to leadership operations, cross-functional coordination, and structured business systems. High-performing candidates may progress into
 
 Senior Administrative Specialist, Operations Coordinator, Executive Assistant, Business Operations Analyst, or Project Support Manager
 
 roles.
</div>

Business Administrative Assistant Specialist (Remote)

Falcon Laboratory LLC

The Office Boy is responsible for basic office support tasks, ensuring cleanliness, assisting staff, and maintaining smooth daily operations.Key ResponsibilitiesMaintain cleanliness of office areas, meeting rooms, and pantry.Serve tea, coffee, water, and refreshments to staff and visitors.Assist in photocopying, scanning, filing, and basic clerical tasks.Handle delivery and collection of documents, parcels, and office supplies.Support staff with small errands within and outside the office when required.Ensure pantry supplies, stationery, and office materials are well-stocked.Follow company hygiene, safety, and conduct guidelines.Qualifications &amp; SkillsHigh school education (preferred but not mandatory).Basic communication skills.Hardworking, reliable, and punctual.Ability to follow instructions and maintain cleanliness standards.Job Type: Full-time

Office Boy / Office Assistant

SEVEN SEAS STEEL INDUSTRIES L.L.C

<ul><li>OVERTIME ALLOWANCES</li><li>FREE VISA</li><li>FREE FOOD</li><li>FREE ACCOMODATION</li><li>FREE TRANSPORT</li></ul><ul><li>Office Maintenance: Cleaning and organizing the office, including workstations, meeting rooms, restrooms, and the pantry/kitchen area.</li><li>Pantry Services: Preparing and serving tea, coffee, and water to staff and visitors.</li><li>Administrative Support: Assisting with photocopying, scanning, filing, and shredding documents.</li><li>Errands &amp; Delivery: Delivering documents, mail, and packages within the office or to nearby locations.</li><li>Inventory Management: Monitoring, restocking, and purchasing office supplies, stationery, and pantry items.</li></ul>Job Type: Full-timePay: Up to AED1,500.00 per monthExperience:<ul><li>UAE: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

ARN Innovation Technology LLC Dubai

Responsibilities:<ul><li>Maintaining cleanliness of office premises (workstations, pantry, meeting rooms).</li><li>Handling photocopying, scanning, filing, and document distribution.</li><li>Delivering documents within the office or to external locations (banks, clients, government offices).</li><li>Monitoring and replenishing office supplies (stationery, pantry items).</li><li>Coordinating minor repairs and maintenance when required.</li><li>Handling courier dispatch and receiving packages.</li><li>Depositing cheques or collecting documents from banks.</li><li>Running official errands as instructed by management.</li><li>Greeting and guiding visitors.</li><li>Supporting different departments as required.</li><li>Following company policies and maintaining confidentiality.</li><li>Serving tea, coffee, and water to staff and visitors.</li><li>Assisting in setting up meeting rooms before and after meetings.</li></ul>Requirements:<ul><li>Should be available in Dubai for face to face interview round</li><li>Minimum 2 years of experience as a office boy</li><li>Shold know all the basic work related to office maintenance and cleaning activities</li></ul>Job Types: Full-time, Permanent, FresherPay: AED2,000.00 - AED2,200.00 per month

Al-Futtaim

<div>
 
 Job Requisition ID:
 
 175770
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role:
 
 
 
 <ul>
 <li>
 The Backoffice Assistant role is essential for assisting customer orders and ensuring their fulfillment in a professional manner. Success in this position involves maintaining accurate records of order deliveries and providing timely monitoring and support to the IKEA Delivery team to enhance customer shopping experiences. The role also requires strong communication and organizational skills to maintain high standards of service and efficiency in the home delivery operations.
 
 
 </li>
 </ul>
 
 What You Will Do:
 
 
 
 Financial
 
 
 <ul>
 <li>
 Maintain and submit KPI reports to track delivery performance.
 </li>
 <li>
 Ensure adherence to system procedures as per established protocols.
 </li>
 <li>
 Classify, sort, file, and archive documents properly.
 </li>
 <li>
 Post completed delivery orders daily and follow up with stores/service providers for pending orders.
 </li>
 <li>
 Perform daily reconciliation of postings in the system based on POD confirmations and fulfillment records.
 
 
 </li>
 </ul>
 Customer
 
 
 <ul>
 <li>
 Conduct regular spot checks and monitor team performance to ensure quality standards are met.
 </li>
 <li>
 Utilize reasoning skills to solve problems as they arise.
 </li>
 <li>
 Work to increase the last mile service level with On-Time Fulfillment (OTF) while maintaining shopping experience standards.
 </li>
 <li>
 Provide excellent customer service to enhance the shopping experience.
 
 
 </li>
 </ul>
 Operational
 
 
 <ul>
 <li>
 Lead the last mile teams to ensure timely order fulfillment.
 </li>
 <li>
 Ensure all equipment is safely maintained in good condition.
 </li>
 <li>
 Check output to ensure the highest quality of order fulfillment.
 </li>
 <li>
 Maintain a clean work environment and comply with all safety requirements.
 </li>
 <li>
 Keep records of Proof of Delivery (POD) for handling future customer escalations.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Analytical Skills
 </li>
 <li>
 Effective Communication
 </li>
 <li>
 Customer Focus
 </li>
 <li>
 Continuous Improvement
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role:
 
 
 
 <ul>
 <li>
 High School diploma or equivalent educational qualification.
 </li>
 <li>
 2 to 3 years of experience in last mile delivery services and operations.
 </li>
 <li>
 Experience with kitchen furniture delivery and assembly.
 </li>
 <li>
 Proficiency in analytic methodology and effective communication.
 
 
 </li>
 </ul>
 
 About Al-Futtaim Retail
 
 
 
 Al-Futtaim Retail has established itself as one of the leaders in Retail across the Middle East, Africa &amp; Asia over the past 30 years. We have developed partnerships with some of the biggest and most respected Brands in the world including IKEA, ACE and Toys R Us in the Middle East and the Inditex Group of Brands (Zara, Mango, Bershka and P&amp;B) across Asia. We are also one of the largest Global partners of Marks and Spencer&rsquo;s in both regions with over 75 stores offering both fashion &amp; food options.
 
 
 Most recently we have been responsible for bringing brands to the Middle East for the first time with the exciting launches of Watsons and B&amp;Q and we aim to continue to be agile and adaptive to our markets with new launches and further development. For this to be possible we aim to recruit the best talent from all backgrounds who will continue to challenge and develop our diverse workforce which includes over 100 nationalities across 12 countries. Join us today and make a difference&hellip;
 
 
 
 About Al-Futtaim IKEA
 
 
 
 GROWING TOGETHER...
 
 
 We are a values-driven company with a passion for life at home. Our vision is to create a better everyday life for the many people.
 
 
 Al-Futtaim IKEA holds the franchise rights for IKEA in Egypt, Oman, Qatar and the United Arab Emirates.
</div>

Back Office Assistant | Retail | IKEA Dubai Industrial City

<div>Job Requisition ID: 175770
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day 

Overview Of The Role: 
<ul><li>
The Backoffice Assistant role is essential for assisting customer orders and ensuring their fulfillment in a professional manner. Success in this position involves maintaining accurate records of order deliveries and providing timely monitoring and support to the IKEA Delivery team to enhance customer shopping experiences. The role also requires strong communication and organizational skills to maintain high standards of service and efficiency in the home delivery operations.</li></ul> 

What You Will Do: 
<h4 class="jobSectionHeader">
Financial</h4> 
<ul><li>
Maintain and submit KPI reports to track delivery performance.</li><li>
Ensure adherence to system procedures as per established protocols.</li><li>
Classify, sort, file, and archive documents properly.</li><li>
Post completed delivery orders daily and follow up with stores/service providers for pending orders.</li><li>
Perform daily reconciliation of postings in the system based on POD confirmations and fulfillment records.</li></ul><h4 class="jobSectionHeader"> 
Customer</h4> 
<ul><li>
Conduct regular spot checks and monitor team performance to ensure quality standards are met.</li><li>
Utilize reasoning skills to solve problems as they arise.</li><li>
Work to increase the last mile service level with On-Time Fulfillment (OTF) while maintaining shopping experience standards.</li><li>
Provide excellent customer service to enhance the shopping experience.</li></ul><h4 class="jobSectionHeader"> 
Operational</h4> 
<ul><li>
Lead the last mile teams to ensure timely order fulfillment.</li><li>
Ensure all equipment is safely maintained in good condition.</li><li>
Check output to ensure the highest quality of order fulfillment.</li><li>
Maintain a clean work environment and comply with all safety requirements.</li><li>
Keep records of Proof of Delivery (POD) for handling future customer escalations.</li></ul> 

Required Skills To Be Successful: 
<ul><li>
Analytical Skills</li><li>
Effective Communication</li><li>
Customer Focus</li><li>
Continuous Improvement</li></ul> 

What Qualifies You For The Role: 
<ul><li>
High School diploma or equivalent educational qualification.</li><li>
2 to 3 years of experience in last mile delivery services and operations.</li><li>
Experience with kitchen furniture delivery and assembly.</li><li>
Proficiency in analytic methodology and effective communication.</li></ul> 
About Al-Futtaim Retail
Al-Futtaim Retail has established itself as one of the leaders in Retail across the Middle East, Africa &amp; Asia over the past 30 years. We have developed partnerships with some of the biggest and most respected Brands in the world including IKEA, ACE and Toys R Us in the Middle East and the Inditex Group of Brands (Zara, Mango, Bershka and P&amp;B) across Asia. We are also one of the largest Global partners of Marks and Spencer&rsquo;s in both regions with over 75 stores offering both fashion &amp; food options. 
 
Most recently we have been responsible for bringing brands to the Middle East for the first time with the exciting launches of Watsons and B&amp;Q and we aim to continue to be agile and adaptive to our markets with new launches and further development. For this to be possible we aim to recruit the best talent from all backgrounds who will continue to challenge and develop our diverse workforce which includes over 100 nationalities across 12 countries. Join us today and make a difference&hellip; 

About Al-Futtaim IKEA
GROWING TOGETHER...
We are a values-driven company with a passion for life at home. Our vision is to create a better everyday life for the many people.
Al-Futtaim IKEA holds the franchise rights for IKEA in Egypt, Oman, Qatar and the United Arab Emirates.</div>

Back Office Assistant

NATIONAL GENERAL INSURANCE CO (PSC)

Position : Office Boy / Office AssistantLocation : Dubai , UAE<ul><li>Sending files for approval</li><li>Sending documents from customer service department</li><li>Accepting other tasks (Recovery , Claims &amp; Underwriting)</li><li>Any additional tasks assigned by Manager. The JD are subject to change at point in time as per changing business need and management discretions on the same.</li></ul>&middot; Filing outstanding files&middot; Invoice &amp; performance dispatch&middot; Settled dispatch files&middot; Documents dispatch&middot; LOP dispatch&middot; Arrangement of box files in the storeResponsible for store ( Claims)Desired QualificationsHSC / Bachelors/Masters/Diploma / Insurance Certificates)You can send your cv to careers@ngiuae.com with the title &quot;Office Boy/Office Assistant&quot;Job Type: Full-time

Office Assistant / Office Boy

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Business Administrative Assistant Specialist (Remote)

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Back Office Assistant | Retail | IKEA Dubai Industrial City

Back Office Assistant

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