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business support officer admin 6 month ftc

PrivatPort

<div>
 
 
 Title: Business Support Officer (Admin), 6 month FTC
 
 
 
 
 Location: Dubai, On-site, Shift Pattern
 
 
 
 
 Reporting to: Head of OCC
 
 
 
 
 
 
 Building on Swissport's 25+ years of proven ground-handling expertise in executive aviation, PrivatPort's represents our evolution into the future of private aviation services. Under this dedicated brand, we unite our trusted operational excellence with a fresh strategic vision and global growth mindset.
 
 
 
 
 
 Rooted in Swiss precision and service excellence, PrivatPort delivers smooth and discreet journeys from runway to destination. By combining Swissport&rsquo;s trusted operational standards with tailored, passenger-focused services, PrivatPort ensures the highest levels of safety, comfort, and efficiency across our global network.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 
 The
 
 Business Support Officer
 
 (Admin) is responsible for providing comprehensive administrative and operational support to PrivatPort&rsquo;s OCC, based at the Dubai Airport Free Zone (DAFZA). This role encompasses government relations and visa processing through UAE authorities, human resources coordination, staff onboarding, facility management, licensing and regulatory compliance, insurance administration, and billing reconciliation. The position ensures that PrivatPort&rsquo;s internal administrative framework operates efficiently and in full alignment with UAE federal law and DAFZA free zone regulations, enabling the OCC team to deliver seamless and professional services to clients.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 1.Facility &amp; Office Management
 
 
 
 
 
 <ul>
 <li>
 Oversee day-to-day operations of the PrivatPort DAFZA office, including maintenance, supplies procurement, and vendor management.
 </li>
 <li>
 Manage relationships with DAFZA facilities management, cleaning contractors, and service providers.
 </li>
 <li>
 Coordinate workplace health, safety, and security compliance in accordance with DAFZA and Dubai Civil defence requirements.
 </li>
 <li>
 Ensure office equipment is functional and arrange timely repairs, replacements, or upgrades as needed.
 </li>
 <li>
 Manage Ejari (tenancy contract) registration and renewals through the RERA portal, liaising with landlords and DAFZA property management.
 </li>
 <li>
 Assist in preparing and processing invoices, purchase orders, and vendor payments related to administrative and facility functions
 </li>
 </ul>
 
 
 
 
 
 
 
 
 2.Trip Support (Billing &amp; Reconciliation)
 
 
 
 
 
 <ul>
 <li>
 Act as the administrative support for OCC Dubai&rsquo;s role as the sole commercial counterpart for all PrivatPort clients across the entire network &mdash; ensuring all billing flows are accurately recorded and processed.
 </li>
 <li>
 Receive, verify, and log inbound invoices from all local stations &mdash; whether PrivatPort-operated FBOs or Swissport commercial stations &mdash; for services rendered on behalf of clients.
 </li>
 <li>
 Support the preparation of consolidated client invoices issued by OCC Dubai, incorporating handling fees, trip support charges, and any applicable surcharges into a single, accurate client-facing invoice.
 </li>
 <li>
 Reconcile station invoices against trip records, ensuring all billable services are captured and discrepancies are identified and resolved promptly.
 </li>
 <li>
 Maintain an up-to-date billing register tracking the status of inbound station invoices and outbound client invoices across the network.
 </li>
 <li>
 Liaise with the Trip Support and operations teams to confirm service details, costs, and surcharge justifications ahead of invoice issuance.
 </li>
 <li>
 Support monthly billing reconciliation and expense reporting for the Trip Support department.
 </li>
 <li>
 Track operational expenditures against approved budgets and flag variances to management for review.
 </li>
 <li>
 Coordinate with the finance team on audits, cost reporting, petty cash management, and any ad hoc financial administrative requirements.
 </li>
 </ul>
 
 
 
 
 
 3.Staff Onboarding
 
 
 
 
 
 <ul>
 <li>
 Manage employee onboarding logistics including document collection, DAFZA access card issuance, systems setup, and orientation scheduling.
 </li>
 <li>
 Support the process of employment contracts and maintain accurate personnel files in compliance with UAE Labour Law.
 </li>
 <li>
 Coordinate offboarding procedures including visa cancellations, final settlements, and DAFZA deregistration where applicable.
 </li>
 <li>
 Liaise with payroll and finance to ensure new hires and leavers are processed accurately and on time.
 </li>
 </ul>
 
 
 
 
 
 4.Visa &amp; Government Relations (PRO Liaison)
 
 
 
 
 
 <ul>
 <li>
 Oversee the end-to-end processing of employment visas, renewals and cancellations. Monitor MOHRE and GDRFA portals for compliance.
 </li>
 <li>
 Coordinate for medical screenings, Emirates ID appointments, and visa stamping for all employees.
 </li>
 <li>
 Liaise with HR/DAFZA authorities for free zone-specific applications, gate passes, and labour card processing.
 </li>
 <li>
 Stay updated on UAE Labour Law changes, DAFZA regulations, and ensure ongoing company compliance.
 </li>
 <li>
 Act as the primary point of contact with government bodies including GDRFA, MOHRE, DAFZA Licensing, and the Dubai Department of Economy and Tourism (DET) as required.
 </li>
 <li>
 Maintain a comprehensive tracker for visa statuses, Emirates ID expiry dates, insurance and renewal deadlines, providing proactive alerts to management.
 </li>
 </ul>
 
 
 
 
 
 5.Licensing &amp; Regulatory Procedures
 
 
 
 
 
 <ul>
 <li>
 Maintain a compliance calendar with upcoming renewal deadlines and proactively alert relevant stakeholders.
 </li>
 <li>
 Coordinate for the timely renewal of the company&rsquo;s DAFZA Trade License, establishment card, and all associated regulatory certificates.
 </li>
 <li>
 Coordinate any additional permits required through the Dubai Department of Economy and Tourism (DET) or other Free Zone authorities (e.g., DMCC, DDA) as business needs dictate.
 </li>
 <li>
 Ensure corporate records are current and properly filed.
 </li>
 </ul>
 
 
 
 
 
 6.Insurance &amp; Benefits Administration
 
 
 
 
 
 <ul>
 <li>
 Administer employee group medical insurance in compliance with Dubai Health Authority (DHA) mandatory health insurance requirements, including enrolments, renewals, and claims coordination.
 </li>
 <li>
 Liaise with insurance brokers and providers to resolve claims, update policy schedules, and ensure accuracy
 </li>
 <li>
 Communicate employee benefit entitlements clearly and ensure new joiners are enrolled within required timelines.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Experience
 
 
 
 
 
 
 
 Mandatory
 
 
 
 
 
 <ul>
 <li>
 5-8 years&rsquo; experience in an administrative, business support, or government relations role, within the UAE. Experience within a Dubai Free Zone environment (DAFZA, DMCC, JAFZA, or equivalent) is highly desirable. UAE driving license preferred.
 </li>
 <li>
 Demonstrable experience handling PRO/government relations functions in the UAE, with working knowledge of MOHRE and GDRFA online portals.
 </li>
 <li>
 Strong knowledge of UAE visa categories, Emirates ID procedures, DAFZA free zone regulations, and UAE Labour Law (Federal Decree-Law No. 33 of 2021).
 </li>
 <li>
 Experience in managing employee benefits, insurance administration, and HR records.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems.
 </li>
 </ul>
 
 
 
 
 
 Good to have
 
 
 
 
 
 <ul>
 <li>
 Prior experience in the aviation or trip support sector is a strong advantage.
 </li>
 <li>
 Familiarity with ERP or HR information systems (e.g., SAP, Oracle HCM, or equivalent) is desirable.
 </li>
 <li>
 Experience with billing reconciliation, petty cash management, and basic office administrative functions.
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities simultaneously and meet tight deadlines.
 </li>
 <li>
 High attention to detail, discretion, and a professional approach in handling sensitive information.
 </li>
 </ul>
 
 
 
 
 
 Education
 
 
 
 
 
 
 Diploma or Bachelor&rsquo;s Degree. Equivalent vocational training with relevant operational experience will be considered.
 
 
 
</div>

Business Support Officer (Admin), 6 month FTC

PureHealth

<div>
 
 
 About the role:
 
 
 
 We are looking for a Commercial Specialist &ndash; Admin Support who provides high-level administrative and coordination support to the Chief Commercial Officer and acts as a central point of administrative support for the wider Commercial Office. The role also supports the Marketing team with procurement-related activities, ensuring smooth coordination, compliance, and timely processing across internal stakeholders.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. PA Support to the Chief Commercial Officer
 
 
 <ul>
 <li>
 Provide comprehensive PA support to the CCO, including diary management, meeting coordination, correspondence, and travel arrangements.
 </li>
 <li>
 Organize meetings by preparing agendas, coordinating logistics, circulating materials, and tracking follow-up actions.
 </li>
 <li>
 Proactively manage priorities and administrative tasks to support effective time management and decision-making.
 </li>
 </ul>
 
 
 2. Commercial Office Administrative Support
 
 
 <ul>
 <li>
 Act as the central administrative point of contact for the Commercial Office.
 </li>
 <li>
 Coordinate administrative activities across all commercial sub-functions to ensure consistency and efficiency.
 </li>
 <li>
 Support internal communications and coordination with cross-functional teams, including Finance, Procurement, Contracts, Strategy, CSR, and PBE.
 </li>
 </ul>
 
 
 3. Marketing &amp; Procurement Support
 
 
 <ul>
 <li>
 Raise Purchase Requisitions (PRs) for the Marketing team and manage end-to-end approval workflows.
 </li>
 <li>
 Liaise with Finance and Procurement to ensure timely processing, policy compliance, and accurate documentation.
 </li>
 <li>
 Maintain organized records of PRs, approvals, and related commercial documentation
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field
 </li>
 <li>
 2&ndash;6 years of experience in a similar role
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Pick and Pay Shopping Center

Job Opening &ndash; Office Assistant (Female Only)Location: Dubai (Al Quoz / Al Karama)Salary: AED 2,000 per monthRequirements:Female candidate onlyMust be on Spouse Visa (UAE)Bachelor&rsquo;s DegreeMinimum 2 years&rsquo; experience in office/admin role preferredBasic knowledge of MS Office (Word, Excel, Email handling)Good communication skillsJob Responsibilities:Handling office documentation and filingPreparing invoices and reportsEmail correspondence and phone handlingWorking Hours:Monday to Friday: 9:00 AM &ndash; 6:00 PMSaturday: 9:00 AM &ndash; 3:00 PMSunday: OffMail id _hrjuniorfakihgroup@gmail.comJob Types: Full-time, PermanentPay: AED2,000.00 per monthWork Location: In person

Office Assistant

The Doris Duan-Young Autism Center

Client Relations Officer (Female / Arabic &amp; English Speaker)Full-time/ Admin / Dubai Healthcare CityBe part of DDY - Expertise That Cares!The Doris Duan-Young Autism Center (DDY) is a multidisciplinary center in Dubai Healthcare City. We are committed to delivering innovative, evidence-based programs and services, supported by industry-recognized credentials, accreditations, and certifications.We are looking for a Client Relations Officer to join our team at our Autism Center &mdash; someone who is compassionate, professional, and passionate about making a difference in the lives of children and families.This role offers an exciting chance to elevate your career in an inspiring &amp; Supportive environment.Key Responsibilities:<ul><li>Serve as the primary point of contact for both existing and new clients and families.</li><li>Answer a high volume of client inquiries and maintain a rapid response and follow-up rate according to the company standards.</li><li>Conduct communication with potential new clients, providing all relevant information about company services.</li><li>Educate patients about payment options and financial assistance while handling price and package negotiations with clients.</li><li>Explain all paperwork, policies, and Insurance procedures, and schedule the initial consultation appointments, assessment appointments, intake appointments, etc.</li><li>Support the admissions and onboarding process for new clients</li><li>Build and maintain long-term positive relationships with parents, caregivers, and stakeholders.</li><li>Coordinate closely with the Client Relations Manager to ensure seamless service delivery.</li><li>Collaborate with the clinical and administrative teams to ensure client satisfaction and service quality.</li><li>Maintain accurate and confidential client records in line with organizational standards.</li><li>Obtain customer feedback, assist with client satisfaction surveys, and provide regular updates to the Management of any concerns/matters that may arise.</li></ul>Requirements:<ul><li>A bachelor&rsquo;s degree in a related field is required.</li><li>Fluency in Arabic and English (spoken and written) is mandatory.</li><li>Previous experience in a healthcare or rehabilitation setting (experience in an autism or therapy center is a plus).</li><li>Good understanding of insurance procedures and documentation.</li><li>Strong communication, coordination, and interpersonal skills.</li><li>Excellent negotiation skills and multitasking abilities.</li><li>Professional, empathetic, and client-focused attitude.</li><li>Proficiency in Microsoft Office, MS Excel, and CRM systems (preferred).</li><li>Ability to work collaboratively within a multidisciplinary team.</li></ul>If you are interested, please share your CV with hr@ddydubai.com or drop your CV directly to the HR team via WhatsApp +971 55 524 8075Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Health care preferbly in rehabilitation/autism center: 3 years (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Work Location: In person

Client Relations Officer (CRO)

Sulthanpur Fruits & Vegetable Trading LLC

<div>
 
 Job Opportunity: Admin Assistant
 
 
 
 Company:
 
 
 Sulthanpur Fruits and Vegetables Trading LLC
 
 
 
 📍 Location: United Arab Emirates
 
 
 📧 Email: Admin.sulthanpur@gmail.com
 
 
 🌐 Website: www.sulthanpurtradingllc.com
 
 
 &phone; Tel: +971 4 320 2792
 
 
 📱 Mobile: +971 56 133 7799
 
 
 
 
 
 
 
 
 
 🌟 About Us
 
 
 
 
 Sulthanpur Fruits and Vegetables Trading LLC
 
 is a fast-growing and reputable trading company in the UAE, specializing in high-quality fresh produce distribution. We are committed to excellence, efficiency, and professionalism in all aspects of our business.
 
 
 
 
 
 
 
 
 
 💼 Position: Admin Assistant
 
 
 
 We are looking for a highly organized, detail-oriented, and proactive&nbsp;
 
 Admin Assistant
 
 &nbsp;to support our daily office operations and ensure smooth administrative workflow.
 
 
 
 
 
 
 
 
 
 🔑 Key Responsibilities
 
 
 <ul>
 <li>
 Manage daily administrative tasks and office coordination
 </li>
 <li>
 Handle documentation, filing, and record-keeping
 </li>
 <li>
 Prepare reports, emails, and official correspondence
 </li>
 <li>
 Assist in scheduling meetings and managing calendars
 </li>
 <li>
 Coordinate with suppliers, clients, and internal teams
 </li>
 <li>
 Maintain office supplies and inventory
 </li>
 <li>
 Support management with operational tasks
 </li>
 </ul>
 
 
 
 
 
 
 
 
 🎯
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or relevant qualification preferred
 </li>
 <li>
 Proven experience in an administrative or office support role
 </li>
 <li>
 Strong communication skills (English and Hindi required, Arabic is bonus)
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, Outlook)
 </li>
 <li>
 2&ndash;4 years of experience in administration, customer service, or executive support
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Ability to work independently and meet deadlines
 </li>
 <li>
 Knowledge of UAE office procedures is an advantage
 </li>
 </ul>
 
 
 
 
 
 
 
 
 💡 What We Offer
 
 
 <ul>
 <li>
 Professional and growth-oriented work environment
 </li>
 <li>
 Competitive salary package
 </li>
 <li>
 Opportunity to develop administrative and business skills
 </li>
 <li>
 Supportive team and leadership
 </li>
 </ul>
 
 
 
 
 
 
 
 
 📩 How to Apply
 
 
 
 Interested candidates can send their CV to:
 
 
 📧
 
 Admin.sulthanpur@gmail.com
 
 
 
 
 
</div>

Galadari Trucks & Heavy Equipment

<div>
 
 
 Emirati Admin Support Executive &ndash; Procurement Division | Dubai
 
 
 
 
 
 
 Address: 3B St - Al Qouz Ind.first - Al Quoz - Dubai
 
 
 
 
 
 
 The Position
 
 
 
 We&rsquo;re looking for a motivated
 
 Emirati Admin Support Executive
 
 to join our Procurement Division in Dubai. This role is ideal for recent graduates or individuals with a strong interest in procurement, who are eager to gain hands-on experience in a fast-paced environment. You&rsquo;ll play a key role in supporting critical business operations while building strong relationships across the organization.
 
 
 
 
 
 
 Key duties:
 
 
 <ul>
 <li>
 Providing day-to-day administrative support to the Procurement team
 </li>
 <li>
 Assisting with purchase requests, LPO creation and supplier coordination
 </li>
 <li>
 Following up on urgent procurement requirements to ensure timely delivery
 </li>
 <li>
 Maintaining accurate records, documentation and procurement trackers
 </li>
 <li>
 Liaising with internal stakeholders across departments to support business needs
 </li>
 <li>
 Supporting vendor onboarding and documentation processes
 </li>
 <li>
 Handling general admin tasks including reporting, filing, and data entry
 </li>
 </ul>
 
 
 
 
 
 What we&rsquo;re looking for:
 
 
 <ul>
 <li>
 
 UAE National with Family Book
 
 </li>
 <li>
 Previous experience in procurement will be beneficial
 </li>
 <li>
 
 Strong communication skills in both Arabic and English
 
 </li>
 <li>
 Excellent stakeholder management and coordination skills
 </li>
 <li>
 Highly organised with strong attention to detail
 </li>
 <li>
 Ability to manage multiple priorities and respond to urgent requests
 </li>
 <li>
 Good computer skills, can use MS Word, Excel effectively
 </li>
 </ul>
 
 
 
 
 
 What's in it for you?
 
 
 <ul>
 <li>
 Working for one of UAE's most influential and established Equipment Distributors
 </li>
 <li>
 Great company culture with state of the art L&amp;D programmes
 </li>
 <li>
 Supportive Team and Management
 </li>
 <li>
 Yearly bonus and tickets
 </li>
 </ul>
 
 
 
 
 
 About Us
 
 
 
 Galadari Trucks &amp; Heavy Equipment (GTHE) is a leading dealer and distributor of construction machinery and commercial vehicles of leading international brands in the United Arab Emirates. The company was founded in 1978 and is headquartered in Dubai, United Arab Emirates as a subsidiary of Galadari Brothers.
 
</div>

Procurement Admin Support Executive - (UAE Nationals)

AW Connect

<div>
 
 We are seeking a dynamic and hands-on
 
 Office Manager / Accountant
 
 to oversee day-to-day accounting operations while ensuring smooth office administration. This is a role ideal for someone who thrives in a fast-paced, small team environment and enjoys balancing finance with operations.
 
 
 
 
 
 📍 Location: Dubai, UAE
 
 
 💰 Salary: Open to candidate expectations
 
 
 🏢 Company: Confidential (disclosed during interview)
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Accounting
 
 
 <ul>
 <li>
 Daily accounting (invoicing, payments, bank entries)
 </li>
 <li>
 Bank reconciliations
 </li>
 <li>
 AR monitoring and collections follow-up
 </li>
 <li>
 Support closings (accruals, prepayments, cut-off)
 </li>
 <li>
 Coordinate with auditors
 </li>
 <li>
 VAT and Corporate Tax support
 </li>
 </ul>
 
 
 Office Management
 
 
 <ul>
 <li>
 Oversee office operations and suppliers
 </li>
 <li>
 Manage courier shipments and admin logistics
 </li>
 <li>
 Handle procurement, supplies, and coordination
 </li>
 <li>
 Provide administrative support to management
 </li>
 </ul>
 
 
 Candidate Profile
 
 
 <ul>
 <li>
 3&ndash;6 years of relevant experience
 </li>
 <li>
 Hands-on, organized, and reliable
 </li>
 <li>
 Strong Excel and accounting tool knowledge
 </li>
 <li>
 UAE VAT knowledge is a plus
 </li>
 </ul>
 
 
</div>

Accountant / Office Manager

Explore 806+ Business support officer admin 6 month ftc in Dubai this May. Find roles across top companies and apply now to boost your career.

806 business support officer admin 6 month ftc jobs In Dubai

Business Support Officer (Admin), 6 month FTC

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Accountant / Office Manager