bilingual legal receptionist – houston law firm

administrative assistant

executive assistant

office assistant

bilingual legal receptionist – houston law firm Jobs in Houston

business immigration analyst (paralegal) Jobs in Houston

business immigration analyst (paralegal)

civil law firm legal assistant

Washington & Associates, PLLC

LEGAL ASSISTANT QUALIFICATIONS FOR CIVIL LITIGATION FIRMQualified Candidates must possess the following qualifications:&middot; superior organizational skills;&middot; strong work ethic;&middot; courteous and professional;&middot; the ability to work independently;&middot; the ability to work efficiently and thrive under pressure;&middot; detailed oriented;&middot; positive attitude; and&middot;. the ability to multi-task; prioritization skills.Qualified Candidates MUST also have the following experience:&middot; minimum of 2 years experience working in the civil law industry as a legal assistant or paralegal&middot; Excellence in writing and oral communications;&middot; Scheduling and calendaring appointments, travel, deadlines, meetings, depositions and other pretrial and trial deadlines;&middot; Ordering medical records in admissible format from hospitals, doctors, and other health care providers, including Medicare/Medicaid;&middot; Drafting requests for reduction of medical bills;ability to be analytical, problem solving and decision-making skills;&middot; Familiar with preparing and answering discovery and pretrial motions with assistance of attorney;&middot; Create internal files and/or organizing exhibits, medical records, discovery, and other documents for mediation and trial;&middot; Knowledgeable of E-filing in Texas state and federal courts;&middot; Interact professionally with clients on a daily basis concerning status or progress of their cases;&middot; Communicating and coordinating with court staff, expert witnesses, and medical providers in connection with cases filed in state and federal court;&middot; Outstanding computer and technology skills;&middot; Experienced with meeting deadlines; and&middot; Preferable, but not required knowledge and competence in working with Quickbooks.The position in-person and full time only. Please respond with your resume and 3 references(mandatory). Salary and bonuses will be commensurate with experience level and other related factors. Responsibilities<ul><li>Manage communication channels by answering phones with professional etiquette and scheduling appointments or meetings for attorneys.</li><li>Must have excellent organizational skills with the ability to manage multiple priorities simultaneously in a fast-paced environment.</li><li>Must have exceptional writing skills for drafting clear legal documents along with proofreading and transcription capabilities.</li><li>Effective communication skills with professional phone etiquette to interact confidently with clients and colleagues. This role is perfect for motivated individuals eager to deepen their expertise in civil litigation while providing vital support that drives the success of our legal team. We value detail-oriented professionals who thrive on organization and accuracy&mdash;ready to make an impact in a thriving legal environment!</li><li>Organize and maintain files, both physical and electronic, while managing document management systems.</li><li>Prepare and review legal documents, make edits, ensuring accuracy on all outgoing materials;</li><li>Support administrative functions, including data entry and maintaining schedules, while utilizing software like QuickBooks, MyCase, etc.</li><li>Assist attorneys with legal research and case management tasks, utilizing tools such as Lexis-Nexis and Westlaw.</li></ul>SummaryAs a Legal Assistant, you will support attorneys in managing legal matters and handling key administrative functions within the firm. This role requires consistent client interaction throughout all phases of a case, making professionalism and exceptional customer service essential. Your responsibilities will include conducting legal research, reviewing documents, and assisting with case management to ensure accurate and timely preparation of legal materials. Strong organizational skills and proficiency with computer applications are critical to maintaining efficient office operations. With experience in areas such as personal injury and employment law, you will play a vital role in delivering comprehensive legal support and ensuring clients receive high-quality representation and service.Pay: $16.00 - $25.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Civil Law Firm Legal Assistant

De Lara Law Firm, PLLC

Job Summary We are seeking an experienced, detail-oriented, and organized Legal Assistant/Secretary to join our law office. Our bustling immigration law firm is seeking a talented individual to join our team as a Legal Assistant/Secretary. If you're bilingual in English and Spanish, possess strong organizational skills, and have a passion for immigration law, we want to hear from you!**Key Responsibilities: **- Answer phones and calendar appointments.- Enthusiastically greet office clients/guests.- Prepare USCIS applications and packets with meticulous attention to detail.- Assist in preparing files for immigration court proceedings and applications for relief (I-589, 42A, 42B, AOS, etc.).- Conduct research and gather relevant documentation for cases.- Communicate effectively with clients and government agencies.- Maintain case management systems and update case statuses regularly.**Additional Duties:**- Draft legal correspondence and documents.- Assist the attorney in preparing for hearings and trials.- Assist with client intake and initial consultations.- Perform administrative tasks as needed to support the legal team.- Collect client payments and issue payment receipts.**Requirements:**- Bilingual proficiency in English and Spanish.- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.). and Adobe- Strong organizational skills and attention to detail.- Ability to work independently and as part of a team.-Prior experience in immigration law of at least 2 years is required.**Pay and Benefits:**<ul><li>-Pay is commensurate with experience.</li></ul>-Paid vacation and holidays.If you're passionate about helping people and ready to make a difference, this is the opportunity for you! Apply now by sending your resume detailing your qualifications and relevant experience. Join us in our mission to provide exceptional legal services to our diverse community. We look forward to welcoming you to our team!Job Type: Full-timePay: From $15.00 per hourBenefits:<ul><li>Paid time off</li></ul>Experience:<ul><li>Immigration Law: 2 years (Required)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Case Manager

Hunton Andrews Kurth LLP

<div>
 Job Details
 
 
 
 Description
 
 
 
 Hunton Andrews Kurth LLP, an international law firm, is actively recruiting a Professional Assistant for the Capital Finance and Real Estate team in our Houston office. This position performs specialized and secretarial/administrative duties for the practice area, clients and the firm; ensures client services and satisfaction are attained in all areas. Provides staff leadership in supporting firm, office and team initiatives and in support of management directives.
 
 
 
 Responsibilities And Accountabilities
 
 
 
 <ul>
 <li>
 Creates, proofreads and edits letters and complex legal documents from various electronic versions, handwritten drafts, rough notes or tape dictation; drafts transmittal letters and standard memoranda; reviews and proofreads all outgoing materials; performs document cleanup for all external documents, applying document styles as needed, in accordance with firm standards.
 </li>
 <li>
 Provides general administrative support including, but not limited to, managing attorney&rsquo;s Inbox, updating calendars and contacts, utilizing Foundation where appropriate, reviewing and routing internal and external mail and managing client matter files and folders; monitors and determines action items and appropriate distribution for incoming electronic files received from outside sources (e.g., faxes, client documents, and court filings).
 </li>
 <li>
 Complies with the firm&rsquo;s Client File Maintenance policy for managing the client file for both electronic and hardcopy files. Ensures a central file is maintained for each client matter and (a) all hardcopy files are barcoded and labeled appropriately at the inception of and throughout the life of each client matter and (b) all electronic files are stored in iManage in the appropriate client matter folders. Ensures timely closing of files. Maintains and monitors workrooms to ensure files are in compliance with our Records policy.
 </li>
 <li>
 Coordinates with assigned attorneys to ensure client/matter electronic materials (emails, documents, etc.) are stored in iManage and not to Outlook folders, drives, etc. Communicates directly with assigned attorneys to determine if assistance is needed to file electronic material appropriately. As needed, provides appropriate level of administrative support to assigned attorneys to manage electronic files (e.g. managing attorney&rsquo;s Inbox, moving emails from Outlook folders to iManage, separating attachments and filing in appropriate files). Works with attorneys and team members to utilize technology to promote less paper in the workplace.
 </li>
 <li>
 Arranges conference calls with clients and other outside parties; has working knowledge of fax, photocopy, videoconferencing and scanning equipment; keeps coverage group abreast of attorneys&rsquo; and assistants&rsquo; schedules (i.e., daily calendar or otherwise); may provide telephone coverage for team and work group; responds to client inquiries.
 </li>
 <li>
 Arranges appointments, coordinates meetings, reserves conference rooms, arranges for teleconferencing and equipment set-up and coordinates menu needs through caterers; coordinates travel arrangements; prepares and submits timely manual and electronic expense reimbursement and other payment requests; understands and follows firm policies and procedures, coding and approval requirements related to firm and client charges; anticipates needs and proactively seeks to avoid rush and emergency payment requests.
 </li>
 <li>
 Maintains a leadership role in both team and firm related projects and activities; assists with lawyer committee work, community service projects and other public relations activities.
 </li>
 <li>
 Performs special projects as assigned.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Education: High school diploma or equivalent required. College degree preferred.
 </li>
 <li>
 Experience: Minimum three years&rsquo; overall legal secretarial experience (or work equivalent) required. Prior law firm and litigation experience preferred. Has an in-depth and comprehensive knowledge of firm and team-specific software used in the execution of professional assistant responsibilities including, but not limited to, word processing, document management, file management, spreadsheets, calendaring, and time management. Proficiency in Microsoft Office and PDF required. Proficiency in iManage and other firm software applications preferred. Fundamental accounting aptitude, proficiency with accounting software and experience in interpreting and analyzing client accounting reports preferred.
 </li>
 <li>
 Other Qualifications: Accurate typing, strong word processing skills, familiarity with legal terminology and procedures, ability to generate a large volume of work and pay strict attention to detail. Excellent communication skills. Spelling, punctuation and use of grammar must be of high quality. Must exercise initiative in problem solving and be capable of making sound decisions in the absence of clear instructions and be multiple task oriented. Ability to work under pressure and maintain flexibility regarding work assignments. Ability to work well under pressure, patience, diplomacy, high stress tolerance, excellent interpersonal communication skills, ability to prioritize workload and adapt to changing conditions. Visual acuity needed for transcription, extensive reading and moderate or advanced keyboard usage. Ability to sit or stand for extended periods of time. Ability to receive and convey detailed information through both written and oral communications. Ability to lift, carry, reach, stoop or bend, at times repetitively, for tasks involving filing or movement of files/supplies weighing up to 5-10 pounds. Essential competency processes include language ability, reasoning and memory. This role requires in-office attendance in accordance with the policies set by your local office, team, and/or Firm. Ability to maintain flexibility regarding work assignments to work overtime on short notice required. Ability to work in a cooperative manner as a member of a team. To perform this job successfully, the incumbent must possess the abilities or aptitudes to proficiently perform each of the responsibilities and accountabilities described above, with or without reasonable accommodation.
 
 
 </li>
 </ul>
 EEO/drug-free workplace/E-Verify participant/Veteran/Disability.
 
 
 Please view the Equal Employment Opportunity Poster here.
 
 
 
 The information offered on this site does not constitute an express or implied contract, and may be modified or revoked without notice at the discretion of Hunton Andrews Kurth LLP.
 
</div>

Professional Assistant

Enrique C. Ramirez Law

Our Houston law firm is led by a seasoned attorney with decades of hands-on legal experience. We are a tight-knit team of 5-7 professionals handling Criminal, Personal Injury, and Immigration matters. We have seen consistent growth and are actively looking for the right person to grow alongside us &mdash; someone who is driven, caring, and ready to make a real impact on the people we serve.This is a full-time, in-office position suited for a motivated candidate who brings either prior experience in a law firm or professional services environment OR a college degree of any kind &mdash; you do not need both to be considered. From day one, you will play a meaningful role in how potential clients experience our firm. Your ability to make someone feel heard and welcomed during what is often a stressful time in their life is just as important to us as your administrative skills.Compensation: $18&ndash;$23 per hour (based on experience and qualifications)Your Day-to-Day Responsibilities:<ul><li>Answer and manage a multi-line phone system while welcoming clients in a warm and professional manner</li><li>Have genuine, compassionate conversations with potential new clients who may be going through a difficult time, making them feel comfortable and confident in our firm</li><li>Conduct all client interactions in both English and Spanish fluently</li><li>Coordinate attorney schedules, manage client intake, and maintain organized case calendars</li><li>Handle a broad range of administrative duties including drafting correspondence, document filing, and data entry</li><li>Treat all client and case information with the highest level of confidentiality</li><li>Pitch in on daily office needs and special projects as they arise</li></ul>What We Are Looking For:<ul><li>Either prior experience working in a law firm or professional services environment OR a college degree of any kind &mdash; one is enough to qualify and both are welcome</li><li>Full fluency in Spanish, both spoken and written, is a firm requirement &mdash; the majority of our clients communicate in Spanish</li><li>A natural communicator who makes people feel welcomed, heard, and at ease from the moment they call or walk through the door</li><li>Someone who is comfortable having genuine conversations with people who may be stressed or uncertain, and who can represent the firm with warmth and professionalism</li><li>Working knowledge of Microsoft Office (Word, Outlook, Excel) and openness to learning legal software platforms</li><li>Detail-oriented, punctual, dependable, and a true team player</li><li>A genuine desire to build a long-term career with a firm that is actively expanding</li><li>Available to work full time in office Monday through Friday 9AM to 5PM</li></ul>Bonus Skills (Nice to Have, Not Required):<ul><li>Any background in customer service, hospitality, or client-facing roles where building rapport was important</li><li>Experience in sales or client acquisition</li><li>Familiarity with social media platforms or content</li><li>Prior experience in a law firm or legal environment</li></ul>What You Will Gain:<ul><li>Competitive hourly compensation with real room to grow as the firm expands</li><li>Direct exposure to Criminal, Personal Injury, and Immigration cases from day one</li><li>A collaborative small-team environment with close access to an experienced attorney</li><li>A genuine career growth opportunity &mdash; we want to invest in the right person for the long term</li></ul>If you are bilingual, naturally warm and communicative, and ready to play a meaningful role in the growth of a Houston law firm, we want to hear from you. When applying, please share any experience, education, or training that makes you a strong fit for this role.Pay: $18.00 - $23.00 per hourApplication Question(s):<ul><li>Are you fully fluent in Spanish, both spoken and written? </li><li>Are you available to work full time in office Monday through Friday 8:30AM to 5:30PM? </li><li>Do you have either prior experience working in a law firm or professional services environment OR a college degree of any kind? Both qualify, either one is enough to be considered.</li><li>Are you open to growing into additional responsibilities as the firm expands?</li></ul>Work Location: In person

Bilingual Legal Receptionist – Houston Law Firm

McGuireWoods LLP

<div>Overview:
<div>
We are seeking to fill this position in one of the following offices: Richmond, VA; New York, NY; Washington, DC; Tysons, VA; Chicago, IL; Charlotte, NC; Houston, TX; Austin, TX</div><div></div><div> 
McGuireWoods LLP is seeking to hire a Proposal &amp; Content Manager to join the team in the Houston, TX office. The Proposal &amp; Content Manager is a strategic advisor within McGuireWoods&rsquo; Marketing &amp; Business Development department, responsible for leading high-stakes pursuits and strengthening how the firm presents its capabilities in the market. This role partners closely with attorneys and Business Development to shape pursuit strategy, manage complex RFPs and cross-practice pitches, and deliver clear, persuasive, client-focused proposals that drive new business.</div><div></div><div> 
Combining strong writing with operational rigor, the role translates complex legal and business concepts into compelling, client-aligned narratives. The Proposal &amp; Content Manager also leads continuous improvement across the pursuit function &ndash; refining processes, advancing best practices, and leveraging technology and AI to increase efficiency and results. As a trusted advisor on pursuit strategy and content, this individual positions the firm to compete more effectively and capture growth opportunities.</div><div></div><div> 
McGuireWoods, one of the world&rsquo;s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.</div>
Responsibilities:
<ul><li>Lead RFPs and high-stakes pursuits: Take ownership of the firm&rsquo;s most complex RFP responses, cross-practice pitches, and panel submissions, ensuring they are strategic, persuasive, and client-focused.</li><li>
Craft compelling narratives: Develop executive summaries, case studies, team bios, and pursuit narratives that position McGuireWoods distinctively and speak directly to client priorities.</li><li>
Shape strategy and execution: Define pursuit objectives, timelines, and win themes, guiding cross-practice teams with authority and clarity under tight deadlines.</li><li>
Serve as a strategic advisor: Partner with lawyers and Marketing &amp; Business Development leadership to shape competitive strategies for RFPs, pitches, and panel processes, including auctions.</li><li>
Influence and collaborate across the firm: Build strong working relationships with partners, finance, and other stakeholders to integrate substantive expertise and client insights into winning materials.</li><li>
Drive operational excellence: Standardize workflows, refine templates, and lead continuous improvement in the firm&rsquo;s pursuit function.</li><li>
Leverage technology and AI: Use platforms like Foundation and generative AI tools to streamline drafting, automate content, and accelerate the delivery of consistent, high-quality proposals.</li><li>
RFP Platform Expertise: Demonstrates proficiency in managing and optimizing RFP platforms such as PERSUIT and Priori, with a focus on driving strategic outcomes and efficient responses.</li><li>
Measure performance and outcomes: Track pursuit activity, win/loss data, and client feedback, turning insights into actionable strategies for department and firm leadership.</li><li>
Maintain and elevate firm content: Lead the upkeep of proposal libraries, experience databases, and templates, ensuring the highest standards of quality and readiness.</li></ul>
Qualifications:
<ul><li>5+ years of experience writing in a proposal environment; law firm marketing experience preferred.</li><li>
Bachelor's degree or higher; degree in Journalism, Marketing, Communications, English or similar field of study preferred.</li><li>
Extensive experience with dataset/content management tools.</li><li>
Very strong writing, editing and communication skills.</li><li>
Ability to meet deadlines managing multiple tasks.</li><li>
Strong attention to detail.</li><li>
Proficiency in Microsoft and Google applications a plus.</li><li>
A pursuits professional with 5+ years of experience managing complex proposals in a law firm or professional services environment.</li><li>
A persuasive communicator and storyteller who can distill technical legal and business issues into client-centered, compelling narratives.</li><li>
Experienced in the full pursuit lifecycle, including competitive RFPs, cross-practice submissions, and global panel processes.</li><li>
Skilled at balancing big-picture strategy with operational discipline, ensuring both creativity and flawless execution.</li><li>
Technologically fluent, confident using tools and platforms to drive efficiency, speed, and quality.</li><li>
Analytical and data-driven, capable of developing insights and recommendations that inform firmwide strategy.</li><li>
Collaborative, resilient, and able to thrive in a fast-paced, high-stakes environment.</li><li>
Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.</li></ul><div></div><div> 
Have more questions? Connect with a recruiter directly. #LI-ER1</div></div>

Proposal & Content Manager

Lewis & Williams

Job OverviewWe are a fast-paced insurance defense law firm looking for a sharp, motivated Legal Assistant/Paralegal to join our team. If you&rsquo;re someone who thrives in a fast-paced environment, takes pride in being organized and proactive, and enjoys being an essential part of the litigation process, we&rsquo;d love to meet you.In this role, you&rsquo;ll work closely with our attorneys through every stage of case preparation and litigation &mdash; drafting pleadings, handling discovery, and communicating directly with clients. Strong drafting skills, confidence in client interaction, and hands-on experience with discovery are essential. Fluency in Spanish (spoken and written) is REQUIRED.Our office is located near NASA, and candidates must live within 20 miles of the 77058 area.We pride ourselves on maintaining a relaxed, team-oriented atmosphere with a casual dress code. While our environment is comfortable and supportive, we hold ourselves to high standards of professionalism and quality in our work product.Key Responsibilities<ul><li>Draft legal documents including pleadings, motions, notices, and correspondence</li><li>Prepare and respond to discovery requests (interrogatories, requests for production, requests for admissions)</li><li>Assist attorneys with trial preparation, including exhibit organization and witness files</li><li>Communicate directly with clients in English and Spanish</li><li>Conduct client intake interviews and gather relevant case information</li><li>Maintain case files and manage deadlines</li><li>File documents electronically in state and federal courts</li></ul>Qualifications<ul><li>Minimum of 2+ years of paralegal experience (litigation experience preferred)</li><li>Fluency in Spanish (spoken and written) REQUIRED</li><li>Strong drafting and proofreading skills</li><li>Experience preparing and responding to discovery</li><li>Familiarity with court filing systems (state and federal)</li><li>Excellent communication and organizational skills</li><li>Ability to manage multiple deadlines in a fast-paced environment without supervision</li><li>Paralegal certificate or equivalent experience preferred</li></ul>Skills &amp; Competencies<ul><li>High attention to detail</li><li>Strong time management skills</li><li>Professional client interaction</li><li>Ability to work independently and collaboratively</li><li>Confidentiality and discretion</li></ul>Benefits<ul><li>Competitive salary</li><li>Health insurance offered after probationary period</li><li>Paid time</li></ul>Pay: $40,000.00 - $50,000.00 per yearWork Location: In person

Legal Assistant/Paralegal

Amaro Law Firm

<div>Mail Distribution Admin - Houston, TX 
About Us 
Join the mission to bring closure, justice, and peace to thousands of families. Our firm&rsquo;s bedrock is built on our client service standards to provide assurance, compassion, and empathy throughout the client experience. Our firm is one of the fastest growing injury and wrongful death law firms in the country, known for its results, client experience, structure, and high-performance culture. 
Amaro Law Firm is fast paced, committed to our core values, and an ideal environment for passionate professionals looking to make a difference in our community and in their clients&rsquo; lives. The right candidate will gain access to a generous compensation package tied to what he or she can achieve based on their work ethic and production. 
We have 20+ years of experience in personal injury, wrongful death, insurance claims, and commercial litigation, with a renowned reputation in truck wrecks, catastrophic injury cases, and wrongful death litigation and trial work. Our firm provides comprehensive training, supports continuing legal education, and maintains a supportive culture for growth. We are looking for someone who takes ownership, is a lion for clients, and feels a calling to build a reputation and a lasting career in the industry. 
Key Core Values 
<ul>
<li>
Be Used and Useful to Others</li>
<li>Ethos before Egos</li>
<li>Excellence is Our Presence</li>
<li>Control the Controllables</li>
<li>Comfort in Discomfort</li></ul> 


Our Culture 
At our core, we operate with a results-driven mindset. Every role &mdash; from intake to case management to attorneys &mdash; understands how their work directly impacts case value, client experience, and firm growth. Team members are empowered to make decisions, solve problems, and continuously improve processes rather than simply move files from one stage to another. Unlike many law firms, Amaro is run like a corporation with high service standards and a high-performance culture, using EOS, KPIs, OKRs, SOPs, and other standard corporate strategies and tactics to maximize our efforts for our clients while maintaining organization, standards, and efficiencies. 
Job Summary 
The Mail Distribution Admin oversees the flow of all incoming and outgoing mail for the firm, ensuring timely and accurate delivery to the correct recipients both internally and externally. This role also maintains the file room, manages mail and copier supplies across the office, processes confidential correspondence in line with HIPAA, and runs off-site errands to USPS, FedEx, and UPS for time-sensitive shipments. Success requires strong attention to detail, dependable follow-through, and discretion when handling sensitive client and firm materials. 
Key Responsibilities 
<ul>
<li>
Process all incoming mail daily in accordance with the firm&rsquo;s Incoming Mail and Incoming Checks SOPs.</li>
<li>Scan and rename incoming team mail per firm naming conventions, route to the correct department via email, and file in the proper location.</li>
<li>Notate case files accurately so that reporting can be pulled on documentation received.</li>
<li>Prepare and ship outgoing mail and packages &mdash; apply postage, and handle certified, registered, or insured items as needed.</li>
<li>Maintain accurate records of mail shipments, pouches, tracking numbers, and postage information.</li>
<li>Lead, track, and audit outgoing mail for accuracy and confirmed delivery.</li>
<li>Run off-site errands to USPS, FedEx, and UPS for time-sensitive or urgent shipments and supply pickups.</li>
<li>Handle all sensitive and confidential documents with discretion and in compliance with HIPAA.</li>
<li>Keep the file room clean, organized, and free of misplaced documents.</li>
<li>Restock common-area supplies (stapler/staples, tape dispensers, paper clips, etc.) and ensure copy machines always have sufficient paper.</li>
<li>Monitor toner, waste toner, and staple supplies across the file room, fast track, intake, pre-litigation, and operations areas, and notify Operations Management of needs.</li>
<li>Monitor mailing supplies and coordinate the monthly supply order with the direct supervisor.</li>
<li>Perform accurate, efficient data entry on incoming and outgoing mail to support weekly reviews.</li>
<li>Assist with mail distribution SOP updates and surface process improvement needs to the supervisor.</li>
<li>Support projects and administrative tasks assigned by the direct supervisor.</li></ul> 


Key Outcomes 
<ul>
<li>
Incoming and outgoing mail are accurate, on time, and reliably reported on.</li>
<li>The file room stays organized with no misplaced documents.</li>
<li>Copy machines, toner, and mail supplies are consistently stocked across all firm areas.</li>
<li>Sensitive materials are handled in accordance with firm SOPs and HIPAA compliance rules.</li>
<li>SOP updates and management projects are supported with ownership and follow-through.</li></ul> 


Required Qualifications 
<ul>
<li>
High school diploma or equivalent required.</li>
<li>1+ year of experience in a mailroom, administrative support, or office services role; legal environment a plus.</li>
<li>Valid Texas driver&rsquo;s license and reliable transportation for off-site mail and supply runs.</li>
<li>Familiarity with USPS, FedEx, and UPS shipping processes &mdash; certified mail, tracking, and postage.</li>
<li>Proficiency with basic computer tasks, scanning, file naming conventions, and data entry.</li>
<li>Working knowledge of HIPAA and the proper handling of confidential or medical correspondence (or willingness to be trained).</li>
<li>Ability to lift and carry mail, packages, and supplies up to approximately 30 lbs.</li>
<li>Strong written and verbal English; bilingual English/Spanish a plus.</li></ul> 


Key Skills 
<ul>
<li>
Highly organized with sharp attention to detail.</li>
<li>Reliable and time-conscious &mdash; the daily mail cycle and outgoing deadlines drive the rhythm of this role.</li>
<li>Discreet handling of confidential client and firm information.</li>
<li>Proactive about restocking, supply needs, and machine maintenance before things run out.</li>
<li>Comfortable juggling on-site mail processing with off-site errands.</li>
<li>Team-oriented with clear communication back to the supervisor and across departments.</li></ul> 


Working Conditions 
<ul>
<li>
Office environment with regular movement between the file room, copy areas, intake, pre-litigation, and operations.</li>
<li>Regular handling of mail, packages, and supplies, including lifting up to approximately 30 lbs.</li>
<li>Off-site driving errands to USPS, FedEx, and UPS during business hours.</li>
<li>Frequent interaction with internal departments and outside carriers.</li></ul> 


Compensation &amp; Benefits 
<ul>
<li>
Competitive salary plus yearly bonus</li>
<li>Comprehensive medical, dental, and vision coverage (no cost to employees)</li>
<li>401(k) with employer matching</li>
<li>Generous paid time off</li>
<li>Parental leave</li>
<li>Life insurance</li></ul> 


Schedule 
<ul>
<li>
Monday&ndash;Friday (in office)</li>
<li>8-hour shifts</li></ul> 


Amaro Law Firm is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. 
&mdash;&mdash;&mdash; We are not looking to receive 3rd party candidate submissions at this time. &mdash;&mdash;&mdash;</div>

Mail Distribution Admin

Explore 491+ Civil law firm legal assistant in Houston this May. Find roles across top companies and apply now to boost your career.