receptionist

account manager - ne houston Jobs in Houston

account manager - ne houston

accounting assistant - healthcare / medical office - houston, tx Jobs in Houston

administrative assistant/receptionist Jobs in Houston

administrative assistant/receptionist

bilingual legal receptionist houston law firm

Enrique C. Ramirez Law

Our Houston law firm is led by a seasoned attorney with decades of hands-on legal experience. We are a tight-knit team of 5-7 professionals handling Criminal, Personal Injury, and Immigration matters. We have seen consistent growth and are actively looking for the right person to grow alongside us &mdash; someone who is driven, caring, and ready to make a real impact on the people we serve.This is a full-time, in-office position suited for a motivated candidate who brings either prior experience in a law firm or professional services environment OR a college degree of any kind &mdash; you do not need both to be considered. From day one, you will play a meaningful role in how potential clients experience our firm. Your ability to make someone feel heard and welcomed during what is often a stressful time in their life is just as important to us as your administrative skills.Compensation: $18&ndash;$23 per hour (based on experience and qualifications)Your Day-to-Day Responsibilities:<ul><li>Answer and manage a multi-line phone system while welcoming clients in a warm and professional manner</li><li>Have genuine, compassionate conversations with potential new clients who may be going through a difficult time, making them feel comfortable and confident in our firm</li><li>Conduct all client interactions in both English and Spanish fluently</li><li>Coordinate attorney schedules, manage client intake, and maintain organized case calendars</li><li>Handle a broad range of administrative duties including drafting correspondence, document filing, and data entry</li><li>Treat all client and case information with the highest level of confidentiality</li><li>Pitch in on daily office needs and special projects as they arise</li></ul>What We Are Looking For:<ul><li>Either prior experience working in a law firm or professional services environment OR a college degree of any kind &mdash; one is enough to qualify and both are welcome</li><li>Full fluency in Spanish, both spoken and written, is a firm requirement &mdash; the majority of our clients communicate in Spanish</li><li>A natural communicator who makes people feel welcomed, heard, and at ease from the moment they call or walk through the door</li><li>Someone who is comfortable having genuine conversations with people who may be stressed or uncertain, and who can represent the firm with warmth and professionalism</li><li>Working knowledge of Microsoft Office (Word, Outlook, Excel) and openness to learning legal software platforms</li><li>Detail-oriented, punctual, dependable, and a true team player</li><li>A genuine desire to build a long-term career with a firm that is actively expanding</li><li>Available to work full time in office Monday through Friday 9AM to 5PM</li></ul>Bonus Skills (Nice to Have, Not Required):<ul><li>Any background in customer service, hospitality, or client-facing roles where building rapport was important</li><li>Experience in sales or client acquisition</li><li>Familiarity with social media platforms or content</li><li>Prior experience in a law firm or legal environment</li></ul>What You Will Gain:<ul><li>Competitive hourly compensation with real room to grow as the firm expands</li><li>Direct exposure to Criminal, Personal Injury, and Immigration cases from day one</li><li>A collaborative small-team environment with close access to an experienced attorney</li><li>A genuine career growth opportunity &mdash; we want to invest in the right person for the long term</li></ul>If you are bilingual, naturally warm and communicative, and ready to play a meaningful role in the growth of a Houston law firm, we want to hear from you. When applying, please share any experience, education, or training that makes you a strong fit for this role.Pay: $18.00 - $23.00 per hourApplication Question(s):<ul><li>Are you fully fluent in Spanish, both spoken and written? </li><li>Are you available to work full time in office Monday through Friday 8:30AM to 5:30PM? </li><li>Do you have either prior experience working in a law firm or professional services environment OR a college degree of any kind? Both qualify, either one is enough to be considered.</li><li>Are you open to growing into additional responsibilities as the firm expands?</li></ul>Work Location: In person

Bilingual Legal Receptionist – Houston Law Firm

Law Firm of Aaronson and Rash

Aaronson and Rash, PLLC is a small firm located in Southwest Houston (near Highway 59/69 and Harwin Drive) owned by partners who have over 40 years of combined experience in a variety of claims specializing in product liability cases. We are currently looking for a detail‑oriented person to help keep our data and systems running smoothly.Qualifications of the applicant:<ul><li>Working knowledge of MS Access</li><li>Proficient in MS Office Software (Excel, Word, etc.)</li><li>Basic understanding of MS Power Automate and automation tools.</li><li>High school diploma or equivalent.</li></ul>Duties of the position include:<ul><li>Review and prepare data to be imported to MS Access</li><li>Import data from various sources</li><li>Create and run basic SQL Queries</li><li>Execute reports</li><li>Update CRM Records</li><li>Support general office operations</li></ul>Legal experience is not necessary.Previous office or administrative experience is preferred.Bilingual is a plus.Flexible work hours.Office hours are 9 AM- 5 PM, Monday-Thursday and 9 AM-1 PM on Fridays.Job Type: Full-timePay: $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

IT Support (Entry Level)

ABTR Management

Receptionist &ndash; Personal Injury (Motor Vehicle Accidents Required)OverviewRequired Qualifications (NON-NEGOTIABLE)<ul><li>Prior experience at a personal injury law firm handling motor vehicle accident cases</li><li>Strong understanding of:</li><li>Personal injury case flow (intake &rarr; treatment &rarr; demand &rarr; settlement/litigation)</li><li>Basic insurance claim processes and terminology</li><li>Proven ability to communicate case updates to clients clearly and confidently</li><li>Experience handling high call volume in a fast-paced environment</li><li>Excellent phone etiquette and interpersonal skills</li></ul>Join a fast-paced personal injury law firm focused exclusively on motor vehicle accident cases. We are seeking an experienced Receptionist who has prior experience working at a personal injury law firm handling auto accident claims and understands how to communicate effectively with injured clients.This is not a general front desk role &mdash; you will be a key point of contact for clients, providing real-time updates on claim status, treatment progress, and case developments. The ideal candidate is confident, organized, and comfortable discussing the personal injury process from intake through settlement.Key Responsibilities<ul><li>Serve as the first point of contact for clients, delivering a professional and empathetic experience</li><li>Answer and manage high-volume calls, including:</li><li>Providing case status updates</li><li>Explaining where the claim is in the process (treatment, demand, negotiations, litigation)</li><li>Communicating updates from attorneys and case managers</li><li>Speak confidently with clients about:</li><li>Auto insurance claims and liability status</li><li>Medical treatment progress and gaps in care</li><li>Next steps in the case lifecycle</li><li>Schedule client appointments and coordinate calendars for attorneys and staff</li><li>Maintain accurate and organized case notes in the firm&rsquo;s case management system</li><li>Assist with administrative tasks including document handling, data entry, and file organization</li><li>Ensure the front office remains professional, organized, and client-ready at all times</li></ul>Preferred Qualifications<ul><li>Bilingual (English/Spanish strongly preferred)</li><li>Experience with case management software (e.g., Filevine, SmartAdvocate, Needles, etc.)</li><li>Familiarity with medical terminology related to personal injury treatment</li><li>Strong organizational and multitasking abilities</li></ul>What We&rsquo;re Looking For<ul><li>Someone who can own the front desk and client communication without constant supervision</li><li>A team player who is detail-oriented, proactive, and reliable</li><li>A professional who understands that client communication is critical in personal injury cases</li></ul>Why Join Us<ul><li>Work in a growing, high-energy personal injury firm</li><li>Be part of a team that prioritizes client care and results</li><li>Opportunity for growth within the firm</li></ul>Pay: $14.00 - $18.00 per hourBenefits:<ul><li>Paid time off</li></ul>Experience:<ul><li>working at a law firm that handles car accidents: 1 year (Required)</li></ul>Language:<ul><li>English and Spanish (Required)</li></ul>Work Location: In person

Personal Injury Law Receptionist

McGuireWoods LLP

<div>Overview:
<div>
We are seeking to fill this position in one of the following offices: Richmond, VA; New York, NY; Washington, DC; Tysons, VA; Chicago, IL; Charlotte, NC; Houston, TX; Austin, TX</div><div></div><div> 
McGuireWoods LLP is seeking to hire a Proposal &amp; Content Manager to join the team in the Houston, TX office. The Proposal &amp; Content Manager is a strategic advisor within McGuireWoods&rsquo; Marketing &amp; Business Development department, responsible for leading high-stakes pursuits and strengthening how the firm presents its capabilities in the market. This role partners closely with attorneys and Business Development to shape pursuit strategy, manage complex RFPs and cross-practice pitches, and deliver clear, persuasive, client-focused proposals that drive new business.</div><div></div><div> 
Combining strong writing with operational rigor, the role translates complex legal and business concepts into compelling, client-aligned narratives. The Proposal &amp; Content Manager also leads continuous improvement across the pursuit function &ndash; refining processes, advancing best practices, and leveraging technology and AI to increase efficiency and results. As a trusted advisor on pursuit strategy and content, this individual positions the firm to compete more effectively and capture growth opportunities.</div><div></div><div> 
McGuireWoods, one of the world&rsquo;s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.</div>
Responsibilities:
<ul><li>Lead RFPs and high-stakes pursuits: Take ownership of the firm&rsquo;s most complex RFP responses, cross-practice pitches, and panel submissions, ensuring they are strategic, persuasive, and client-focused.</li><li>
Craft compelling narratives: Develop executive summaries, case studies, team bios, and pursuit narratives that position McGuireWoods distinctively and speak directly to client priorities.</li><li>
Shape strategy and execution: Define pursuit objectives, timelines, and win themes, guiding cross-practice teams with authority and clarity under tight deadlines.</li><li>
Serve as a strategic advisor: Partner with lawyers and Marketing &amp; Business Development leadership to shape competitive strategies for RFPs, pitches, and panel processes, including auctions.</li><li>
Influence and collaborate across the firm: Build strong working relationships with partners, finance, and other stakeholders to integrate substantive expertise and client insights into winning materials.</li><li>
Drive operational excellence: Standardize workflows, refine templates, and lead continuous improvement in the firm&rsquo;s pursuit function.</li><li>
Leverage technology and AI: Use platforms like Foundation and generative AI tools to streamline drafting, automate content, and accelerate the delivery of consistent, high-quality proposals.</li><li>
RFP Platform Expertise: Demonstrates proficiency in managing and optimizing RFP platforms such as PERSUIT and Priori, with a focus on driving strategic outcomes and efficient responses.</li><li>
Measure performance and outcomes: Track pursuit activity, win/loss data, and client feedback, turning insights into actionable strategies for department and firm leadership.</li><li>
Maintain and elevate firm content: Lead the upkeep of proposal libraries, experience databases, and templates, ensuring the highest standards of quality and readiness.</li></ul>
Qualifications:
<ul><li>5+ years of experience writing in a proposal environment; law firm marketing experience preferred.</li><li>
Bachelor's degree or higher; degree in Journalism, Marketing, Communications, English or similar field of study preferred.</li><li>
Extensive experience with dataset/content management tools.</li><li>
Very strong writing, editing and communication skills.</li><li>
Ability to meet deadlines managing multiple tasks.</li><li>
Strong attention to detail.</li><li>
Proficiency in Microsoft and Google applications a plus.</li><li>
A pursuits professional with 5+ years of experience managing complex proposals in a law firm or professional services environment.</li><li>
A persuasive communicator and storyteller who can distill technical legal and business issues into client-centered, compelling narratives.</li><li>
Experienced in the full pursuit lifecycle, including competitive RFPs, cross-practice submissions, and global panel processes.</li><li>
Skilled at balancing big-picture strategy with operational discipline, ensuring both creativity and flawless execution.</li><li>
Technologically fluent, confident using tools and platforms to drive efficiency, speed, and quality.</li><li>
Analytical and data-driven, capable of developing insights and recommendations that inform firmwide strategy.</li><li>
Collaborative, resilient, and able to thrive in a fast-paced, high-stakes environment.</li><li>
Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.</li></ul><div></div><div> 
Have more questions? Connect with a recruiter directly. #LI-ER1</div></div>

Proposal & Content Manager

Vision Source

<div><div><div><div><div>Join Our Team as a Optical Receptionist at Vision Source Aldine! 
 
Are you ready to be the welcoming face of a modern, cutting-edge optical experience? Vision Source Aldine is searching for a vibrant, customer-focused Optical Receptionist to join our dynamic team in Houston, TX!

Why You&rsquo;ll Love This Opportunity:
<ul>
<li>Career Growth: Thrive in a supportive environment where your potential is nurtured.</li>
<li>Team Camaraderie: Be part of a close-knit team where collaboration and positivity are the keys to success.</li>
<li>Innovative Environment: Work with the latest optical technologies and trends.</li>
</ul>
Benefits:
<ul>
<li>Pay: Starting at $16 and up, based on qualifications.</li>
<li>Perks: 401K (matching), health, medical, and dental benefits, plus bonuses.</li>
<li>Work-Life Balance: Enjoy Wednesday &amp; Sundays off, paid federal holidays, and vacation after 3 months of employment.</li>
</ul>
If you have a passion for exceptional customer service, attention to detail, and the desire to be part of a forward-thinking optical practice, we&rsquo;d love to meet you!

 and start your exciting career at Vision Source Aldine, where each day brings new opportunities to transform the way people see the world!
<h2 class="jobSectionHeader">
Responsibilities</h2>

As the Front Desk Receptionist, you&rsquo;ll be the multitasking powerhouse that keeps our vision practice running smoothly.

Your role includes:
<ul>
<li>Warm Patient Greetings: Create a welcoming first impression every time.</li>
<li>Smooth Front Desk Flow: Manage check‑ins, scheduling, and inquiries with ease.</li>
<li>Cross‑Trained Optical Support: Assist with frame selections and basic eyewear guidance.</li>
<li>Administrative Efficiency: Handle calls, emails, payments, and paperwork with accuracy.</li>
<li>Teamwide Collaboration: Support technicians, opticians, and providers to keep the day moving seamlessly.</li>
<li>Compassionate Care: Make every patient feel valued and supported throughout their visit.</li>
</ul><h2 class="jobSectionHeader">Skills &amp; Qualifications</h2>
<ul><li>Bilingual- Spanish and English.</li>
<li>High School Diploma or GED required.</li>
<li>Minimum of 2 years of experience in an eye clinic or medical clinic setting</li>
<li>Fluency in both English and Spanish</li>
<li>Energetic with excellent communication and interpersonal skills</li>
<li>Ability to multitask and prioritize tasks effectively</li>
<li>Experience with cash handling and electronic health records (EHR) systems</li>
<li>Ability to commute to work within 20-30 minutes</li></ul> 


Type: Full Time (Hourly)</div></div></div></div></div>

Optical Receptionist Job

Amaro Law Firm

<div>Mail Distribution Admin - Houston, TX 
About Us 
Join the mission to bring closure, justice, and peace to thousands of families. Our firm&rsquo;s bedrock is built on our client service standards to provide assurance, compassion, and empathy throughout the client experience. Our firm is one of the fastest growing injury and wrongful death law firms in the country, known for its results, client experience, structure, and high-performance culture. 
Amaro Law Firm is fast paced, committed to our core values, and an ideal environment for passionate professionals looking to make a difference in our community and in their clients&rsquo; lives. The right candidate will gain access to a generous compensation package tied to what he or she can achieve based on their work ethic and production. 
We have 20+ years of experience in personal injury, wrongful death, insurance claims, and commercial litigation, with a renowned reputation in truck wrecks, catastrophic injury cases, and wrongful death litigation and trial work. Our firm provides comprehensive training, supports continuing legal education, and maintains a supportive culture for growth. We are looking for someone who takes ownership, is a lion for clients, and feels a calling to build a reputation and a lasting career in the industry. 
Key Core Values 
<ul>
<li>
Be Used and Useful to Others</li>
<li>Ethos before Egos</li>
<li>Excellence is Our Presence</li>
<li>Control the Controllables</li>
<li>Comfort in Discomfort</li></ul> 


Our Culture 
At our core, we operate with a results-driven mindset. Every role &mdash; from intake to case management to attorneys &mdash; understands how their work directly impacts case value, client experience, and firm growth. Team members are empowered to make decisions, solve problems, and continuously improve processes rather than simply move files from one stage to another. Unlike many law firms, Amaro is run like a corporation with high service standards and a high-performance culture, using EOS, KPIs, OKRs, SOPs, and other standard corporate strategies and tactics to maximize our efforts for our clients while maintaining organization, standards, and efficiencies. 
Job Summary 
The Mail Distribution Admin oversees the flow of all incoming and outgoing mail for the firm, ensuring timely and accurate delivery to the correct recipients both internally and externally. This role also maintains the file room, manages mail and copier supplies across the office, processes confidential correspondence in line with HIPAA, and runs off-site errands to USPS, FedEx, and UPS for time-sensitive shipments. Success requires strong attention to detail, dependable follow-through, and discretion when handling sensitive client and firm materials. 
Key Responsibilities 
<ul>
<li>
Process all incoming mail daily in accordance with the firm&rsquo;s Incoming Mail and Incoming Checks SOPs.</li>
<li>Scan and rename incoming team mail per firm naming conventions, route to the correct department via email, and file in the proper location.</li>
<li>Notate case files accurately so that reporting can be pulled on documentation received.</li>
<li>Prepare and ship outgoing mail and packages &mdash; apply postage, and handle certified, registered, or insured items as needed.</li>
<li>Maintain accurate records of mail shipments, pouches, tracking numbers, and postage information.</li>
<li>Lead, track, and audit outgoing mail for accuracy and confirmed delivery.</li>
<li>Run off-site errands to USPS, FedEx, and UPS for time-sensitive or urgent shipments and supply pickups.</li>
<li>Handle all sensitive and confidential documents with discretion and in compliance with HIPAA.</li>
<li>Keep the file room clean, organized, and free of misplaced documents.</li>
<li>Restock common-area supplies (stapler/staples, tape dispensers, paper clips, etc.) and ensure copy machines always have sufficient paper.</li>
<li>Monitor toner, waste toner, and staple supplies across the file room, fast track, intake, pre-litigation, and operations areas, and notify Operations Management of needs.</li>
<li>Monitor mailing supplies and coordinate the monthly supply order with the direct supervisor.</li>
<li>Perform accurate, efficient data entry on incoming and outgoing mail to support weekly reviews.</li>
<li>Assist with mail distribution SOP updates and surface process improvement needs to the supervisor.</li>
<li>Support projects and administrative tasks assigned by the direct supervisor.</li></ul> 


Key Outcomes 
<ul>
<li>
Incoming and outgoing mail are accurate, on time, and reliably reported on.</li>
<li>The file room stays organized with no misplaced documents.</li>
<li>Copy machines, toner, and mail supplies are consistently stocked across all firm areas.</li>
<li>Sensitive materials are handled in accordance with firm SOPs and HIPAA compliance rules.</li>
<li>SOP updates and management projects are supported with ownership and follow-through.</li></ul> 


Required Qualifications 
<ul>
<li>
High school diploma or equivalent required.</li>
<li>1+ year of experience in a mailroom, administrative support, or office services role; legal environment a plus.</li>
<li>Valid Texas driver&rsquo;s license and reliable transportation for off-site mail and supply runs.</li>
<li>Familiarity with USPS, FedEx, and UPS shipping processes &mdash; certified mail, tracking, and postage.</li>
<li>Proficiency with basic computer tasks, scanning, file naming conventions, and data entry.</li>
<li>Working knowledge of HIPAA and the proper handling of confidential or medical correspondence (or willingness to be trained).</li>
<li>Ability to lift and carry mail, packages, and supplies up to approximately 30 lbs.</li>
<li>Strong written and verbal English; bilingual English/Spanish a plus.</li></ul> 


Key Skills 
<ul>
<li>
Highly organized with sharp attention to detail.</li>
<li>Reliable and time-conscious &mdash; the daily mail cycle and outgoing deadlines drive the rhythm of this role.</li>
<li>Discreet handling of confidential client and firm information.</li>
<li>Proactive about restocking, supply needs, and machine maintenance before things run out.</li>
<li>Comfortable juggling on-site mail processing with off-site errands.</li>
<li>Team-oriented with clear communication back to the supervisor and across departments.</li></ul> 


Working Conditions 
<ul>
<li>
Office environment with regular movement between the file room, copy areas, intake, pre-litigation, and operations.</li>
<li>Regular handling of mail, packages, and supplies, including lifting up to approximately 30 lbs.</li>
<li>Off-site driving errands to USPS, FedEx, and UPS during business hours.</li>
<li>Frequent interaction with internal departments and outside carriers.</li></ul> 


Compensation &amp; Benefits 
<ul>
<li>
Competitive salary plus yearly bonus</li>
<li>Comprehensive medical, dental, and vision coverage (no cost to employees)</li>
<li>401(k) with employer matching</li>
<li>Generous paid time off</li>
<li>Parental leave</li>
<li>Life insurance</li></ul> 


Schedule 
<ul>
<li>
Monday&ndash;Friday (in office)</li>
<li>8-hour shifts</li></ul> 


Amaro Law Firm is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. 
&mdash;&mdash;&mdash; We are not looking to receive 3rd party candidate submissions at this time. &mdash;&mdash;&mdash;</div>

Mail Distribution Admin

BRIAN PLOTTS ATTORNEY AT LAW PC

Overview We are seeking a dedicated and detail-oriented Bilingual Receptionist to join our team. The ideal candidate will possess excellent communication skills in both English and Spanish, along with a strong background in office management and customer service. This role is pivotal in ensuring smooth front desk operations, providing exceptional support to our clients, and maintaining an organized office environment.Responsibilities<ul><li>Greet visitors and clients warmly, ensuring a positive first impression</li><li>Manage multi-line phone systems, directing calls appropriately and handling inquiries with professionalism</li><li>Perform clerical duties including data entry, filing, and proofreading documents</li><li>Maintain office organization through effective calendar management and scheduling appointments</li><li>Provide customer support by addressing client needs and resolving issues promptly</li><li>Utilize QuickBooks for basic bookkeeping tasks as needed</li><li>Assist with administrative tasks such as managing correspondence and maintaining records</li><li>Demonstrate proficiency in Microsoft Office and Google Workspace for document creation and communication</li><li>Uphold high standards of phone etiquette while interacting with clients and colleagues</li><li>Support legal reception duties if applicable, ensuring compliance with relevant protocols</li><li>Other duties as assigned, including administrative errands, FedEx/mailings, document deliveries, courthouse filing support, and local office-related tasks. Reliable transportation or ability to travel locally during work hours may be required.</li></ul>Requirements<ul><li>Bilingual proficiency in English and Spanish is required</li><li>Previous experience in a front desk or receptionist role is preferred</li><li>Strong organizational skills with the ability to manage multiple tasks efficiently</li><li>Excellent computer literacy, including familiarity with Microsoft Office Suite and Google Workspace</li><li>Experience with QuickBooks or similar accounting software is a plus</li><li>Demonstrated customer service skills with a focus on client satisfaction</li><li>Ability to perform data entry accurately and maintain meticulous filing systems</li><li>Strong time management skills to prioritize tasks effectively in a fast-paced environment</li><li>Previous experience as a receptionist in legal field is advantageous but not mandatory</li><li>Personal assistant experience will be considered an asset</li></ul>Join our team as a Bilingual Receptionist where your skills will contribute to creating an efficient office atmosphere while delivering outstanding service to our clients.Job Type: Full-timePay: From $16.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul>Work Location: In person

Bilingual Receptionist(Immigration Law Office)

Explore 753+ Bilingual legal receptionist houston law firm in Houston this May. Find roles across top companies and apply now to boost your career.