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case manager - onsite

clinical workflow coordinator hybrid

RadNet

<div>Job Description:
<p>
Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are<i> Leading Radiology Forward</i>. With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience. When you join us as an <b><i>Workflow Analyst</i></b>, you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes.</p><p></p><p><b><br>
You Will:</b></p><ul><li>
Observe existing workflow, document findings and recommend solutions to management to meet Company goals</li><li>
Proactively identify opportunities for process improvement and optimization.</li><li>
Partner with onsite management in order to review and implement new workflows, policies, and processes that promote</li><li>
efficiency and increase system functionality</li><li>
Maintain accurate records and documentation of workflow activities, to include changes, recommendations and resolutions that were during site visit</li><li>
Participate in and/or lead various projects as identified by the Strategic Initiatives Project Manager; projects may have an impact on a single site or be companywide.</li><li>
Participate in training staff on newly established and existing workflows</li><li>
Support and work closely with Clinical Operations Team, Regional and Site Operations Management, to include Northern CA and East Coast Operations as needed.</li><li>
Ensure exceptional customer service by promptly responding to inquiries, providing assistance and recommending solutions to meet the needs of the center.</li></ul><p><b>
If You Are:</b></p><ul><li>
Passionate about patient care and exercise sound judgement and an ability to remain professional in all situations.</li><li>
You demonstrate effective and professional communication, interpersonal skills and respect with patients, guests &amp; colleagues.</li><li>
You have a structured work-approach, understand complex problems are and you are able to prioritize work in a fast-paced environment.</li></ul><p><br>
</p><p><b>To Ensure Success in This Role, You Must Have:</b></p><ul><li>
Proven experience in workflow coordination and/or administrative support</li><li>
Previous experience in a site and/or scheduling is preferred</li><li>
Working knowledge of Microsoft Office products</li><li>
Strong time management skills and the ability to prioritize and meet competing deadlines</li><li>
Self-motivated and proven ability to work both independently or effectively as a team with a variety of healthcare specialist</li><li>
Requires strong communication, analytical, problem-solving and presentation skills</li></ul><div><b>
We Offer:
</b></div><ul><li>Comprehensive Medical, Dental and Vision coverages.</li><li>
Health Savings Accounts with employer funding.</li><li>
Wellness dollars</li><li>
401(k) Employer Match</li><li>
Free services at any of our imaging centers for you and your immediate family.</li></ul><p>
Pay Range: $26.00 - $28.00 per hour</p>
Pay Range: USD $26.00 - USD $28.00 /per hour Shift: Mornings Shift Variations: M-F 8-5 but flexible</div>

Clinical Workflow Coordinator - Hybrid

MVE + Partners

<div><div><b>Marketing Coordinator</b></div><div>
Full-Time Exempt</div><div>
Irvine, CA, US</div><div><b>
Salary: </b>$70,000 &ndash; $90,000 Annually</div><div><b>
Location: </b>Irvine, CA</div><div><b>
Type: </b>Full-Time</div><div><b>
Department: </b>Marketing</div><div><b>
Role Overview</b></div><div>
We are seeking a Marketing Coordinator to own the proposal production process and support business development initiatives at MVE + Partners. This role is responsible for efforts including managing RFP/RFQ/SOQ responses from kickoff to submission, coordinating across principals and project teams, and maintaining the systems that keep our BD pipeline moving. You will work directly with the Director of Marketing &amp; Strategy and collaborate with firm leadership, architects, and project managers to produce high-quality, deadline-driven deliverables that win work.</div><div><b>
Key Responsibilities</b></div><div><b>
Proposal Writing</b></div><div><ul><li>
Own end-to-end proposal workflow: track deadlines, coordinate kickoffs, manage content, and drive submissions</li><li>
Prepare and assemble RFP, RFQ, and SOQ responses; customize content based on pursuit strategy</li><li>
Follow up with principals and project managers to gather project information, resumes, and imagery</li><li>
Track pursuit opportunities and maintain an up-to-date BD pipeline</li><li>
Support interview preparation including presentation materials and leave-behinds</li><li>
Research prospective clients and market context to tailor proposals to client-specific priorities</li></ul></div><div><b>
CRM &amp; Systems Management</b></div><div><ul><li>
Maintain and update CRM database with current project, contact, and pursuit information</li><li>
Manage proposal content library including project descriptions, resumes, boilerplate, and photography</li><li>
Identify process inefficiencies in proposal workflow and recommend improvements</li></ul></div><div><b>
Communications &amp; Quality Control</b></div><div><ul><li>
Support consistent application of MVE's brand identity across marketing and communication materials</li><li>
Assist in quality control review of proposals and marketing deliverables</li><li>
Apply storytelling techniques to strengthen proposal narratives and marketing content</li><li>
Maintain clear internal communications between marketing, principals, PMs, and BD team</li></ul></div><div><b>
Marketing Support</b></div><div><ul><li>
Assist with award research, submissions, and deadline tracking</li><li>
Support social media, website updates, and email campaigns as capacity allows</li><li>
Support firm events, career fairs, conferences, and trade shows as needed</li></ul></div><div><b>
Qualifications</b></div><div><b>
Required</b></div><div><ul><li>
Bachelor's degree in Marketing, Communications, Business Administration, or related field</li><li>
2-4 years of marketing or business development experience</li><li>
Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop) and Microsoft Office</li><li>
Exceptional organizational skills with ability to manage multiple concurrent deadlines</li><li>
Strong writing, editing, and proofreading skills</li></ul></div><div><b>
Preferred</b></div><div><ul><li>
Experience in the A/E/C industry</li><li>
Experience with CRM systems and proposal management platforms</li><li>
Comfortable following up persistently and professionally with senior staff</li></ul></div><div><b>
What This Role Offers</b></div><div><ul><li>
Hands-on role with exposure to all aspects of A/E/C business development and marketing</li><li>
Direct collaboration with architects, principals, and firm leadership</li><li>
Fast-paced, deadline-driven environment with visibility across the full pursuit process</li></ul></div><div><b>
Equal Opportunity Employer</b></div><div>
MVE + Partners is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. MVE does not discriminate in employment opportunities or practices on the basis of: race, color, religion, gender, national origin, age, sexual orientation, gender identity, ability, veteran status or any other characteristic protected by country, regional or local law.</div></div>

Marketing Coordinator

Sand Canyon Dental

<p><b>Summary of position:</b></p><p>We are seeking a friendly, organized, and detail-oriented Treatment</p><p>Coordinator/Assistant Clinical Manager to join our dental team. The ideal candidate will</p><p>provide front office support, assist with patient communication, and help ensure a</p><p>smooth flow of daily operations.</p><p><b>Treatment Coordinator &ndash; Key Responsibilities:</b></p><ul><li>Present dental treatment plans clearly and professionally to patients</li><li>Perform insurance verification, eligibility checks, and benefit breakdowns</li><li>Follow up on insurance claims and communicate with the billing department</li><li>Confirm, schedule, and reschedule patient appointments</li><li>Communicate effectively with patients to ensure understanding and compliance</li><li>Monitor hygiene schedule and ensure daily production goals are met</li><li>Support patients in financial discussions and provide payment options</li><li>Maintain accurate and organized patient records</li><li>Collaborate closely with the clinical and front desk teams</li><li>Be a supportive role to the Doctors and business manager to ensure clinical operations run smoothly</li></ul><p><b>Preferred Skills:</b></p><ul><li>Strong communication and interpersonal skills</li><li>Team player with a positive attitude</li><li>Problem-solving and critical thinking abilities</li><li>Highly organized and detail-oriented</li><li>Proficient in Dentrix (preferred but not required)</li><li>Excel proficiency is Required to stay organized with tracking office tasks &amp;amp;</li><li>goals, recall, managing schedules &amp;amp; calendars, data management, and</li><li>implementing new ideas.</li></ul><p><b>Ideal Candidate:</b></p><ul><li>Strong multi-tasking abilities</li><li>Professional and friendly demeanor</li><li>Reliable and punctual</li><li>Solution-oriented and proactive</li><li>Comfortable working in a fast-paced dental environment</li><li>Organized</li></ul><p>Pay: $29.00 - $32.00 per hour</p><p>Work Location: In person</p>

Treatment Coordinator/Assistant Clinical Manager

JenaValve Technology, Inc.

<div><div><div><b>Job Title</b>: Manager, Clinical Affairs (Case Review Board)</div></div><p>
</p><div><div><b>Role Level: </b>Individual Contributor
</div></div><p></p><div><div><b>Manager Title:</b> Senior Director, Clinical Affairs</div></div><p>
</p><div><div><b>Job Location &amp; Environment:</b> Irvine, CA, Corporate Office
</div></div><p></p><div><div><b>Job Description Summary: </b>Reporting to the Senior Director of Clinical Affairs, the Manager, Clinical Affairs (CRB) will be responsible for case planning for global clinical trials and collaborating with internal and external stakeholders (Field Clinical Specialists, Research Coordinators at investigational sites, imaging core laboratories, and Case Review Board) on CRB process development, execution, and improvement. This position provides leadership junior members of Clinical Affairs and support to multidisciplinary project teams, both internally and externally.</div></div><p>
</p><div><div><b>Job Responsibilities:
</b></div></div><ul><li><div>Drive scheduling and executing CRB meetings with committee members and site-level health care providers across all clinical trials.</div></li><li><div>
Oversee the training/coordinating of subject presentation materials for CRB meetings with clinical trial sites.</div></li><li><div>
Collaborate with cross functional team leaders to ensure harmonization of processes and practices for case planning efficiency</div></li><li><div>
Preparation and review of presentation materials for CRB meetings for all clinical trials with site clinical research coordinators, implanters, and field clinical specialists.</div></li><li><div>
Communication with clinical research coordinators and investigators on case approvals, scheduling, lab work, and excluded cases.</div></li><li><div>
Develop and maintain the CRB charters as needed.</div></li><li><div>
Manage and troubleshoot imaging upload and transfer workflow.</div></li><li><div>
Partner with clinical sites and core lab(s) to manage and improve subject screening workflow from initial submission to final approval of inclusion for treatment.</div></li><li><div>
Development, review, optimization, and implementation of standard operating procedures related to case review board workstream.</div></li><li><div>
Serve as the primary point of contact and subject matter expert for patient screening process during study start-up</div></li><li><div>
Maintain and optimize case/subject logs, tracking tools, and regular progress reporting.</div></li><li><div>
Maintain, track, and update existing proctor agreements and partner with the contracting team on any new contracts required for expanded trials.</div></li><li><div>
Manage and maintain relevant electronic data management platform activities related to clinical trial enrollment.</div></li><li><div>
Mentor and provide leadership to junior Clinical Affairs team members through individual development plans and department milestones.</div></li><li><div>
Other duties as assigned.</div></li></ul><div><div><b>
Required Education and Experience:
</b></div></div><ul><li><div>5+ years of relevant professional experience in clinical operations, site management, case planning, patient screening, etc. is required (preferred in medical devices).</div></li><li><div>
Strong background in Microsoft Office Suite, especially PowerPoint and Excel.</div></li><li><div>
Experience facilitating Zoom or Microsoft Teams meetings.</div></li><li><div>
Strict attention to detail.</div></li><li><div>
Ability to interact professionally with all organizational levels.</div></li><li><div>
Ability to lead a team and work in a team environment.</div></li><li><div>
Experience in line management and developing direct reports is strongly recommended.</div></li><li><div>
Advanced degree in a biological science / pharmacy/ nursing desired.</div></li></ul><p>
</p><div><div><b>Skills and Abilities Required for This Job:
</b></div></div><ul><li><div>Working knowledge of clinical study execution and patient screen / case planning.</div></li><li><div>
Knowledge of GCPs governing the conduct of clinical trials; working knowledge of Medical Device Regulations 2017/745, ISO 14155 and ICH Guidelines.</div></li><li><div>
Experience in developing and improving processes.</div></li><li><div>
Ability to work collaboratively as part of a multi-functional medical device development team in a dynamic environment.</div></li><li><div>
Must be self-motivated, highly organized, detail-oriented and able to multi-task, delivering high quality work.</div></li><li><div>
Demonstrated ability in oral and written communication skills; excellent interpersonal skills, including the ability to influence and to work effectively cross-culturally and cross-functionally.</div></li><li><div>
Ability to work in a fast-paced work environment within a cross-functional and highly interdependent team structure.</div></li><li><div>
Ability to work pacific standard time hours.</div></li></ul></div>

Manager, Clinical Affairs (Case Review Board)

Planet Pharma

<div>
 <p>
  <strong>
   Role Purpose
  </strong>
 </p>
 <p>
  Ensure clinical trials are conducted and reported in accordance with all applicable regulatory requirements.
 </p>
 <p>
  <strong>
   Essential Job Functions
  </strong>
 </p>
 <p>
  Provide cross functional operational support throughout the study lifecycle, investigating data or documentation discrepancies and contributing to process improvements that reduce recurrence during study conduct and closeout
 </p>
 <p>
  Support and coordinate study start up activities, including tracking site readiness, managing essential document collection, and communicating with sites regarding planning and logistics for Site Qualification Visits (SQVs) and Site Initiation Visits (SIVs).
 </p>
 <p>
  Perform remote monitoring visits (qualification, initiation, interim monitoring, close-out) and complete reports as per study monitoring plan
 </p>
 <p>
  Support, interface, and collaborate with site personnel, IRBs/ECs, contractors/vendors, and cross-function company personnel
 </p>
 <p>
  Build and maintain strong working relationships with internal partners (Clinical Operations, Regulatory Affairs, Quality, R&amp;D) and site personnel (Investigators, CRCs, research nurses) to support enrollment, data quality, and site performance.
 </p>
 <p>
  Assist with any site remediation activities, as applicable
 </p>
 <p>
  Complete and maintain relevant global Medical and Clinical Affairs, BU-specific, and study-specific training
 </p>
 <p>
  Assist in identifying opportunities and proposing solutions to improve process efficiency within and across related functional areas
 </p>
 <p>
  <strong>
   Required
  </strong>
 </p>
 <p>
  Bachelor's Degree or Equivalent Life Sciences or Nursing
 </p>
 <p>
  3-4 years in clinical research (as a CRC or CRA) including quality assurance/control and regulatory compliance with experience in the healthcare industry
 </p>
 <p>
  Experience with electronic data capture.
 </p>
 <p>
  <strong>
   Preferred
  </strong>
 </p>
 <p>
  Licenses and Certifications: Clinical research certification (ACRP or SoCRA, clinical coordinator/ CRA certification)
 </p>
</div>


Clinical Research Associate

Keystone Supply

<p>We are looking for a detail-oriented and proactive Order Management Coordinator to support our fast-growing business with major U.S. retail accounts (e.g., Walmart, Walgreens, Family Dollar).</p><p>This role focuses on <b>order management, supply chain coordination, and communication with internal teams and retail partners</b>.</p><p>Key Responsibilities</p><ul><li>Manage and track purchase orders (POs) from major retail accounts</li><li>Coordinate with Client, freight forwarders, and warehouses to ensure on-time delivery</li><li>Monitor order status including <b>production, in-transit, and delivery timelines</b></li><li>Work with internal teams to update <b>MABD / DNSB / shipping schedules</b></li><li>Assist in resolving issues related to:</li><li>Routing</li><li>Labeling (SSCC, pallet labels, etc.)</li><li>Delivery delays</li><li>Communicate with retail partners&rsquo; systems such as:</li><li>Supplier portals (e.g., Supplier One, Retail Link, etc.)</li><li>Maintain accurate records of orders, shipments, and inventory</li><li>Support logistics planning and help prevent stock-outs or delays</li><li>Prepare reports for management (order status, shipment updates, etc.)</li></ul><p>Qualifications</p><ul><li>Bachelor&rsquo;s degree preferred</li><li>1&ndash;2 years of experience in:</li><li>Order management / sales support / supply chain / logistics</li><li>Strong attention to detail and organizational skills</li><li>Ability to handle multiple tasks and deadlines</li></ul><p>Preferred Experience</p><ul><li>Experience working with <b>major U.S. retailers</b> (e.g., Walmart, Walgreens, Family Dollar)</li><li>Familiar with:</li><li>PO lifecycle (from order creation to delivery)</li><li>Retail compliance requirements</li><li>Experience with EDI / supplier portals is a plus</li><li>Knowledge of:</li><li>Shipping terms (FOB, Collect, etc.)</li><li>Routing and scheduling processes</li></ul><p>Skills</p><ul><li>Strong communication skills (English required; Chinese is a plus)</li><li>Proficient in Microsoft Excel (data tracking, basic analysis)</li><li>Problem-solving mindset and ability to work under pressure</li><li>Team player with a proactive attitude</li></ul><p>Pay: $55,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Irvine, CA 92614</p>

Order Management Coordinator

The Baldwin Group

<div>The Baldwin Group is an award-winning entrepreneur-led and inspired insurance brokerage firm delivering expertly crafted Commercial Insurance and Risk Management, Private Insurance and Risk Management, Employee Benefits and Benefit Administration, Asset and Income Protection, and Risk Mitigation strategies to clients wherever their passions and businesses take them throughout the U.S. and abroad. The Baldwin Group has award-winning industry expertise, colleagues, competencies, insurers, and most importantly, a highly differentiated culture that our clients consider an invaluable expansion of their business. The Baldwin Group (NASDAQ: BWIN), takes a holistic and tailored approach to insurance and risk management.
<br>
<br>
The Regional Operations Manager, Employee Benefits, is responsible for overseeing operational processes and ensuring service excellence within the Employee Benefits segment for a defined region. This role focuses on implementing best practices, maintaining compliance, and supporting regional leadership in achieving operational goals. The incumbent applies advanced knowledge of insurance brokerage operations and collaborates with cross-functional teams to drive efficiency and consistency across the region.
<p></p><h2 class="jobSectionHeader"><b>Position Summary
</b></h2><p></p><p>The Regional Operations Manager, Employee Benefits, is responsible for overseeing operational processes and ensuring service excellence within the Employee Benefits segment for a defined region. This role focuses on implementing best practices, maintaining compliance, and supporting regional leadership in achieving operational goals. The incumbent applies advanced knowledge of insurance brokerage operations and collaborates with cross-functional teams to drive efficiency and consistency across the region.
</p><p></p><h2 class="jobSectionHeader"><b>Primary Responsibilities
</b></h2><ul><li>Monitor and manage day-to-day operational activities for Employee Benefits within the region, ensuring adherence to established standards and procedures.
</li><li>Identify workflow inefficiencies and recommend solutions to enhance accuracy, productivity, and client experience.
</li><li>Ensure compliance with regulatory requirements, internal controls, and audit standards; assist in risk mitigation efforts.
</li><li>Support optimization of agency management systems and other operational tools; provide feedback for enhancements.
</li><li>Track KPIs and prepare reports on operational performance for regional leadership; recommend corrective actions as needed.
</li><li>Partner with account management teams, regional leaders, and national operations to align initiatives and resolve operational challenges.
</li><li>Provide guidance and subject matter expertise to regional staff on operational policies, procedures, and system usage.
</li><li>Assist in regional integration efforts during mergers, acquisitions, or organizational changes.
</li></ul><p></p><h2 class="jobSectionHeader"><b>Required Knowledge, Skills &amp; Abilities
</b></h2><ul><li>Advanced organizational and problem-solving skills.
</li><li>Ability to analyze data and identify operational trends.
</li><li>Strong communication and stakeholder management skills.
</li><li>Proficiency in Microsoft Office Suite and familiarity with agency management platforms.
</li><li>Ability to influence and lead cross-functional initiatives without direct authority.
</li></ul><p></p><h2 class="jobSectionHeader"><b>Qualifications
</b></h2><ul><li>Bachelor&rsquo;s degree in business, human resources, or related field preferred.
</li><li>4&ndash;6 years in insurance brokerage operations, with demonstrated expertise in Employee Benefits workflows.
</li><li>Strong understanding of employee benefits processes, compliance requirements, and agency management systems.
</li></ul><p></p><p>The starting pay is $165,000. Salary is negotiable upon time of hire.
</p><p></p><p>#LI-SB1
</p><p>#LI-HYBRID
</p><p>IND1</p><p></p><p><br>
</p><p></p><p>The Baldwin Group will not accept unsolicited resumes from any source other than directly from a candidate who applies on our career site. Any unsolicited resumes sent to The Baldwin Group, including unsolicited resumes sent via any source from an Agency, will not be considered and are not subject to any fees for any placement resulting from the receipt of an unsolicited resume.</p></div>

Regional Operations Manager, Employee Benefits - IAS, West

Explore 78+ Clinical workflow coordinator hybrid in Irvine this April. Find roles across top companies and apply now to boost your career.