administrative assistant

executive assistant

office administrator

office assistant

receptionist/administrative assistant Jobs in Houston

receptionist/administrative assistant

corporate administrative assistant

Aquent

<div>
 
 Summary
 
 
 
 The main function of this administrative assistant will be to provide administrative support by managing email communications and permit applications, as well as printing plan sets. Additional administrative responsibilities will be assigned as needed.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
 </li>
 <li>
 Prepare invoices, reports, memos, letters, financial statements, and other documents.
 </li>
 <li>
 File and retrieve corporate documents, records, and reports.
 </li>
 <li>
 Open, sort and distribute incoming correspondence, including faxes and emails.
 </li>
 <li>
 Prepare responses to correspondence containing routing inquiries.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
 </li>
 <li>
 Ability to work independently and manage one&rsquo;s time.
 </li>
 <li>
 Ability to keep information organized and confidential.
 </li>
 <li>
 Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
 
 
 </li>
 </ul>
 
 Education/Experience
 
 
 
 <ul>
 <li>
 High school diploma or GED required.
 </li>
 <li>
 0-2 years experience required.
 
 
 </li>
 </ul>
</div>

Administrative Assistant [209074]

Federal Steel Supply

About the RoleFederal Steel Supply is looking for a detail-oriented Administrative Assistant to support our Houston operations. This role is critical to keeping daily shipping, receiving, and order processing running smoothly. You will work closely with the yard, supply chain, and corporate teams to ensure accuracy and communication across all orders and shipments.This is a hands-on role in a fast-paced environment, ideal for someone who is organized, comfortable learning new systems, and enjoys being a key part of operations.Duties<ul><li>Manage driver check-in and check-out for pickups and deliveries</li><li>Notify yard operators and receiving teams when trucks are ready for loading or unloading</li><li>Create packing lists and bills of lading for completed orders</li><li>Enter and manage order and material data within internal systems</li><li>Learn and use internal systems to process and track material (including cutting entries)</li><li>Schedule LTL shipments and coordinate outbound loads</li><li>Partner with Supply Chain and Corporate QA on material documentation and MTRs</li><li>Track buyout materials and move approved items into the order fulfillment process</li><li>Maintain records for orders sent out for outside services</li><li>Pull operational reports and support day-to-day data needs</li><li>Send daily shipment reports and distribute all shipping documentation</li></ul>Skills<ul><li>Strong attention to detail and accuracy</li><li>Clear and professional communication skills</li><li>Comfortable working in multiple systems and learning new tools quickly</li><li>Proficiency in Excel and basic computer skills</li><li>Ability to stay organized and manage multiple tasks at once</li><li>Previous administrative or operations support experience preferred</li></ul>Work EnvironmentThis role works closely with yard operations and office staff in a fast-paced, team-oriented setting. Flexibility is important, as workload may vary and occasional overtime may be needed.Pay: From $20.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Houston, TX 77049 (Required)</li></ul>Work Location: In person

Administrative Assistant

The Church Without Walls

OverviewThe Administrative Assistant to the Minister of Ministries &amp; Media provides comprehensive administrative and organizational support to ensure the effective operation of the Executive Office. This position assists in coordinating communication, scheduling, record-keeping, and project tracking for the Minister of Ministries and Media. The Administrative Assistant serves as a key liaison between the Minister of Ministries and Media, staff, ministry leaders, and community partners. Advancing the mission, vision, and core values of The Church Without Walls.Key ResponsibilitiesExecutive Support&middot; Manage and maintain the Minister of Ministries &amp; Media&rsquo;s schedule, meetings, travel, and correspondence.&middot; Prepare, proofread, and distribute letters, reports, presentations, and other documents.&middot; Handle confidential information with the highest degree of integrity and discretion.&middot; Serve as the initial point of contact for internal and external inquiries directed to the Minister of Ministries and Media.Operational &amp; Ministry Coordination&middot; Support the implementation and documentation of strategic goals and initiatives.&middot; Coordinate interdepartmental communication to ensure timely follow-up on assigned projects.&middot; Maintain organized and up-to-date digital and physical filing systems for executive operations.&middot; Assist with administrative tasks related to staff onboarding, communications, and workflow tracking.Financial &amp; Administrative Support&middot; Process invoices, expense reimbursements, and purchasing requests under the direction of the Minister of Ministries and Media.&middot; Assist with budget preparation, expenditure tracking, and basic financial documentation.Ministry &amp; Administrative Support&middot; Supporting administrative processes that ensure operational readiness across administration, finance, HR, facilities, and ministry coordination.&middot; Providing administrative support for ministry development, budgeting, and calendaring initiatives.&middot; Maintaining records, reports, and follow-up documentation connected to strategic planning, ministry reviews, and key performance measures.&middot; Assisting with coordination between the Minister of Ministries and Media, ministry leaders, and Christian Education staff for continuing education, professional growth, and spiritual development initiatives.&middot; Coordinates meetings, retreats, and events for ministry staff focused on spiritual development, strategic goals, and annual planning.&middot; Helping facilitate communication and logistics related to annual strategic planning and the development of financial plans that align with church objectives.Qualifications:Associate or bachelor&rsquo;s degree preferred, or equivalent administrative experience.<ul><li>Minimum of 5 years of administrative experience supporting senior leadership in a church, nonprofit, or corporate setting.</li><li>Proficiency with Microsoft Office Suite, Google Workspace, and general office technology.</li><li>Exceptional organization, communication, and time management skills.</li><li>Demonstrated ability to manage multiple priorities in a fast-paced, ministry-focused environment.</li><li>Strong attention to detail, professionalism, and commitment to confidentiality.</li><li>Alignment with the mission, vision, and values of The Church Without Walls.</li></ul>Core Competencies:<ul><li>Professionalism &amp; integrity</li><li>Organizational and Time Management Skills</li><li>Strong written and verbal communication</li><li>Confidentiality and discretion</li><li>Problem-Solving &amp; Initiative</li><li>Team Collaboration and Interpersonal Effectiveness</li><li>High Capacity and Detail-Oriented</li><li>Proactive and Positive Attitude</li><li>Multitasker, Creative, and Fast Learner</li></ul>Spiritual Expectations:<ul><li>Maintain a personal relationship with Jesus Christ and a lifestyle consistent with biblical principles.</li><li>Support and actively participate in the mission, vision, and values of The Church Without Walls.</li></ul>Pay: $45,000.00 - $52,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive administrative support: 5 years (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77084 (Required)</li></ul>Work Location: In person

Small Places

OverviewSmall Places is seeking a dynamic and experienced Administrative Assistant to support our leadership team in their day-to-day operations at our urban farm location, Finca Tres Robles. The Administrative Assistant plays a key role in supporting organizational growth by strengthening internal systems and external relationships. This position provides high-level administrative support to the Executive Director and Development Manager, with a strong focus on donor engagement, scheduling, and management of our Neon CRM system. As our network of supporters grows, this role ensures timely, thoughtful communication and helps maintain meaningful connections with recurring and prospective donors.Responsibilities:As our Administrative Assistant, your responsibilities will include but not limited to:Executive &amp; Administrative Support<ul><li>Manage and coordinate calendars for the Executive Director and Development Manager</li><li>Schedule meetings, site visits, and donor engagements</li><li>Prepare meeting materials, agendas, and follow-up notes</li><li>Support general administrative needs and organizational coordination</li></ul>Donor Relations &amp; Communications<ul><li>Assist in maintaining relationships with recurring and new donors through timely communication with Development Manager</li><li>Draft and send donor acknowledgments, thank-you messages, and follow-ups</li><li>Track donor interactions and help ensure consistent engagement</li><li>Support planning and coordination of donor visits and events</li></ul>CRM &amp; Data Management<ul><li>Maintain and update donor records in our Neon CRM system</li><li>Ensure accuracy and organization of contact information, giving history, and engagement notes</li><li>Generate basic reports to support development strategy and outreach</li><li>Support gift tracking and acknowledgment processes</li></ul>Qualifications and Experience &ndash; preferences:<ul><li>1-2 year of experience in administrative roles</li><li>Systems-oriented, relationship-driven and community-minded</li><li>Strong organizational skills and attention to detail</li><li>Excellent written and verbal communication skills</li><li>Experience with Google Drive and Microsoft Office</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Discretion and integrity in handling sensitive information</li><li>Proactive and adaptable in a growing organization</li><li>Experience with CRM systems + Quickbooks Online - preferred</li><li>Possess sound judgment, a level-head, and a fair mind, especially under pressure.</li><li>Able to self-direct and carry out tasks independently.</li><li>Well organized with attention to detail and proven ability to multi-task.</li><li>Ability to meet deadlines.</li><li>Interest in food access and/or community-based initiatives</li><li>Bi-lingual (English and Spanish) - preferred</li></ul>Schedule and Pay:<ul><li>This is a part-time role, ~10-15 hours/week</li><li>$17-20/hr &ndash; based on previous experience</li></ul>Pay: $17.00 - $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Chevron

<div>Total Number of Openings
1
Chevron is accepting online applications for the position Administrative Assistant - Enterprise Communications through April 23rd, 2026 at 11:59 p.m. (Central Time).
Chevron is seeking an experienced Administrative Assistant to provide administrative support to five leaders on the Enterprise Communications Leadership Team. This role is ideal for someone who thrives in a fastpaced, dynamic environment and brings strong organizational skills, sound judgment, and the ability to execute quickly while managing multiple priorities with discretion and precision.
Responsibilities for this position may include but are not limited to:<ul><li>
Provide administrative support with a high degree of independence, discretion, accuracy, and attention to detail.</li><li>
Manage complex, dynamic calendars and schedules for multiple leaders simultaneously.</li><li>
Anticipate leadership needs, track critical action items, and ensure timely completion through follow‑up and coordination.</li><li>
Plan and manage off-sites and multi‑day meetings and team events.</li><li>
Coordinate travel arrangements, track expenses and compile accurate expense reports on time.</li><li>
Support onboarding and offboarding activities of employees and contractors.</li><li>
Create, submit, and manage requests in SMART by GEP, and pay invoices via Chevron systems or pcard.</li><li>
Maintain distribution lists and provide general office management support (e.g. supplies, visitor access, light information management IT support).</li><li>
Handle special projects and ad hoc requests as needed.</li></ul>
Required Qualifications<ul><li>
High school diploma or equivalent.</li><li>
Minimum of five (5) years of experience in an administrative assistant or similar support role.</li><li>
Demonstrated ability to support multiple senior leaders at the same time while managing competing priorities, meeting deadlines and completing work in a timely manner.</li><li>
Advanced proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, OneNote, and SharePoint.</li><li>
Strong organizational skills with a high level of accuracy and attention to detail.</li><li>
Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.</li></ul>
Preferred Qualifications<ul><li>
Eight (8) or more years of experience in similar roles.</li><li>
Experience using SMART by GEP, CTREX, and related Chevron systems and policies.</li><li>
Strong written and verbal communication skills.</li><li>
Ability to collaborate effectively across diverse teams and stakeholder groups.</li><li>
Demonstrated ability to quickly adapt and apply new technologies to increase efficiency.</li><li>
Strong peer network within the administrative assistant community; willingness to collaborate, share best practices, and simplify work.</li></ul>
Relocation Options:
Relocation is not offered for this role. Only local candidates will be considered.
International Considerations:
Expatriate assignments will not be considered.
Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
U.S. Regulatory notice:
Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.
We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at emplymnt@chevron.com.
Chevron participates in E-Verify in certain locations as required by law.</div>

Administrative Assistant - Enterprise Communications

Russell Tobin

<div>
 
 
 Job Duration : 6 Months
 
 
 
 
 Salary : $22/hour
 
 
 
 
 Location : Houston , TX 77002
 
 
 
 
 
 
 The Junior Banker Assistant role provides high-volume administrative support to 25+ Junior Bankers across analyst to junior VP levels. The position operates within a team-based support model, offers full training, and requires a proactive, detail-oriented professional capable of managing demanding workloads in a fast-paced, and occasionally remote, environment.
 
 
 
 Division Objectives
 
 
 
 The division aims to be a leading global investment bank by building long-term client relationships, delivering world-class execution, driving strong stakeholder returns, and fostering a dynamic, diverse, and merit-based workplace.
 
 
 
 Key Responsibilities
 
 
 
 The role involves managing calendars, meetings, calls, travel, expenses, invoices, and daily administrative needs across multiple time zones and locations, while providing ongoing team support, ad hoc assistance, and coverage for colleagues as required.
 
 
 
 Skills &amp; Work Hours
 
 
 
 The position requires strong Microsoft Office skills, excellent communication, multitasking ability, discretion, adaptability, and a proactive team-oriented mindset. The role is suited to candidates with up to one year of experience and requires flexibility within standard business hours.
 
 
 
 
 
 
 Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.
 
 
</div>

Baker Hughes

<div><div>Executive Assistant
Enabling Executive Effectiveness Through Trusted Partnership and Operational Excellence 
Delivering High‑Impact Administrative and Governance Support in a Fast‑Paced Environment
Partner with the best
Baker Hughes is a global energy technology company serving the oil and gas sector across more than 120 countries. The Compliance and Corporate Secretary function plays a vital role in supporting strong governance, regulatory compliance, and ethical business practices across the enterprise. The team works closely with executive leadership, the Board of Directors, and key stakeholders to ensure transparency, accountability, and operational excellence.
Fuel your passion
The Executive Assistant provides high‑level administrative and operational support to the VP, Chief Compliance Officer &amp; Corporate Secretary. This is a high‑profile, fast‑paced role that requires sound judgment, discretion, and exceptional organizational skills. The position enables executive effectiveness by managing complex schedules, coordinating governance activities, and supporting critical meetings and deliverables. By anticipating needs and navigating competing priorities, the Executive Assistant plays a key role in ensuring seamless execution across compliance, legal, and corporate governance activities.<div>
As an Executive Assistant, you will be responsible for: 
<ul><li>Exercising strong judgment and discretion in prioritizing requests, managing competing deadlines, and escalating issues appropriately.</li><li>Managing complex calendars and schedules, proactively identifying and resolving conflicts and preparing materials in advance of meetings.</li><li>Coordinating domestic and international travel, including itineraries, logistics, and preparation and submission of expense reports.</li><li>Scheduling and supporting Board and committee meetings by coordinating calendars, preparing agendas and materials, and tracking follow‑up actions.</li><li>Supporting key corporate events, annual meetings, and external meetings with investors, Board members, and other stakeholders.</li><li>Tracking and helping drive completion of key deliverables across the team, ensuring deadlines and commitments are met.</li><li>Preparing, coordinating, and managing execution of documentation requests and other time‑sensitive materials.</li><li>Coordinating notarizations and related documentation, including scheduling signings, preparing required materials, and tracking completion; serving as a commissioned Notary Public or obtaining Notary and eNotary commission as required.</li><li>Managing departmental budget and spend, including tracking expenses against the approved budget and serving as the point of contact for invoice management; setting up and managing matters in Legal Tracker, liaising with law firms on invoice questions, reviewing invoices for accuracy, and ensuring timely processing and resolution.</li><li>Organizing and maintaining electronic and physical files, records, and documentation in accordance with internal standards.</li><li>Working in the office a minimum of three days per week, independently or alongside colleagues who are hybrid or remote.</li><li>Performing additional duties and special projects as assigned.</li></ul></div>
To be successful in this role you will:<ul><li>Have a bachelor&rsquo;s degree or equivalent work experience.</li><li>Have a minimum of 5 years of experience as an Executive Assistant, preferably within a multinational organization.</li><li>Have experience supporting senior executives, Boards, or Corporate Secretary functions, which is preferred.</li><li>Have advanced technology skills and strong digital literacy, with the ability to quickly adapt to new systems and tools.</li><li>Demonstrate a calm, positive, and solutions‑oriented approach when navigating new challenges and high‑pressure situations.</li><li>Have strong organizational skills with excellent written and verbal communication abilities.</li><li>Have high personal integrity and sound judgment, with the ability to discreetly handle highly confidential and sensitive information.</li><li>Have advanced proficiency in M365 applications (Outlook, Word, Excel, PowerPoint), with the ability to produce executive‑ready materials.</li><li>Be highly analytical with exceptional attention to detail and a strong commitment to accuracy.</li></ul>
Work in a way that works for you
We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns: 
One of our core values as a business is collaboration and, as such, whilst flexible work options are available, we believe there is a strong benefit to having our teams regularly co‑located in the office to enable effective communication, alignment, and support.
Working with us
Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well‑being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.
Working for you
Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect: 
Contemporary work‑life balance policies and wellbeing activities 
Comprehensive private medical care options 
Safety net of life insurance and disability programs 
Tailored financial programs 
Additional elected or voluntary benefits
This position requires valid work authorization in the country of employment. The employer is unable to sponsor work authorization for this role at any time.</div>
You will be eligible to participate in Company-sponsored benefit programs, including health &amp; welfare programs and the Thrift Plan (401k). You will have a choice of coverage options that best suit your needs. Coverage options and contribution amounts are related to your benefit elections, base salary level, and specific requirements of each of these plans.
This position is eligible for our comprehensive and competitive benefits package, which can be found here, and is further eligible for additional forms of compensation such as bonuses subject to the terms of the applicable benefit plans or policies. 

The Baker Hughes internal title for this role is: Exec Asst-Ceo/Grp PresAbout Us:<div>
We are an energy technology company that provides solutions to energy and industrial customers worldwide. Built on a century of experience and conducting business in over 120 countries, our innovative technologies and services are taking energy forward &ndash; making it safer, cleaner and more efficient for people and the planet.</div> 

Join Us:<div>
Are you seeking an opportunity to make a real difference in a company that values innovation and progress? Join us and become part of a team of people who will challenge and inspire you! Let&rsquo;s come together and take energy forward. 
 
Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.</div></div>

Executive Assistant

Explore 323+ Corporate administrative assistant in Houston this May. Find roles across top companies and apply now to boost your career.

323 corporate administrative assistant jobs In Houston

Administrative Assistant [209074]

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant - Enterprise Communications

Administrative Assistant

Executive Assistant