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administrative/ executive assistant Jobs in New York

administrative/ executive assistant

desk assistant

CBS News and Stations

<div>
 
 Desk Assistant, CBS NEW YORK (Freelance)
 
 
 
 
 Desk Assistant (Freelance)
 
 
 
 CBS New York is looking for a journalist who wants to grow their news-gathering skills at the #1 television station in the portfolio of Paramount owned stations. Join a team with tremendous opportunity for career growth and development!
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Work closely with assignment editors, reporters, and producers in development of daily news coverage.
 </li>
 <li>
 Make regular calls to a wide range of local agencies to confirm information.
 </li>
 <li>
 Set up and conduct interviews.
 </li>
 <li>
 Assist with editorial research and fact-checking.
 </li>
 <li>
 Communicate information to the newsroom in a timely fashion.
 </li>
 <li>
 Answer phones, emails and vet information and tips.
 </li>
 <li>
 Log interviews and press conferences.
 </li>
 <li>
 Shadow assignment editors with opportunities to run the desk as acting assignment editor
 
 
 </li>
 </ul>
 
 Required Skills:
 
 
 
 <ul>
 <li>
 Must be a clear and courteous communicator.
 </li>
 <li>
 Must understand deadlines and be comfortable in a fast-paced environment.
 </li>
 <li>
 Must be a team player who likes to collaborate.
 </li>
 <li>
 Must have experience leveraging social media to track down information.
 </li>
 <li>
 Bachelor's Degree in journalism or a related field.
 </li>
 <li>
 Must be willing to work evenings, overnight, weekends, and holidays.
 
 
 </li>
 </ul>
 CBS News and Stations, brings together the power of CBS News, 28 owned television stations in 17 major U.S. markets, the CBS News Streaming Network, CBS News Streaming local platforms, local websites and cbsnews.com, under one umbrella. CBS News and Stations is home to the nation&rsquo;s #1 news program 60 MINUTES, the CBS News Streaming Network, the first 24/7 digital streaming news network, the award-winning broadcasts CBS MORNINGS, CBS SATURDAY MORNING, the CBS EVENING NEWS, CBS SUNDAY MORNING, CBS WEEKEND EVENING NEWS, 48 HOURS and FACE THE NATION WITH MARGARET BRENNAN. CBS News and Stations provides news and information for the CBS Television Network, CBSNews.com, CBS News Radio and podcasts, Paramount +, all digital platforms, and the CBS News Streaming Network, the premier 24/7 anchored streaming news service that is available free to everyone with access to the internet. The CBS News Streaming Network is the destination for breaking news, live events, original reporting and storytelling, and programs from CBS News and Stations&rsquo; top anchors and correspondents working locally, nationally and around the globe. CBS News&rsquo; streaming services, across national and local, amassed more than 1.01 billion streams in 2021. Launched in November 2014 as CBSN, the CBS News Streaming Network is available on 30 digital platforms and apps, as well as CBSNews.com and Paramount+. The service is available live in 91 countries. CBS News and Stations is dedicated to providing the highest quality journalism under standards it pioneered and continues to set in today&rsquo;s digital age. CBS News earns more prestigious journalism awards than any other broadcast news division.
 
 
 Organizations that wish to receive job vacancy notices from this posting&rsquo;s television station should contact sf_recruitingsupport@paramount.com.
 
 
 
 Additional Information
 
 
 
 Hiring Salary Range: $25.0 - 25.0.
 
 
 The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education.
 
 
 https://www.paramount.com/careers/benefits
 
 
 Paramount is an equal opportunity employer (EOE) including disability/vet.
 
 
 At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
 
 
 If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.
</div>

Desk Assistant

Northbound Executive Search

<div>
 
 Our client within the Financial Services industry is looking for a Receptionist to manage their front desk on a daily basis and to perform a variety of administrative and clerical tasks.
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Answer and route incoming calls through the main phone line.
 </li>
 <li>
 Manage all incoming/outgoing mail, packages, and courier services, including unpacking and organizing all incoming office supplies.
 </li>
 <li>
 Coordinate catering and conference room setups for meetings with external visitors, team lunches, etc.
 </li>
 <li>
 Maintaining the reception area and reception kitchen for guests and visitors.
 </li>
 <li>
 Oversee the ordering of staff business cards.
 </li>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 <li>
 1+ years experience as a Receptionist or Administrative Assistant
 </li>
 <li>
 Knowledge of Microsoft Office programs
 </li>
 </ul>
 <li>
 </li>
 
 
</div>

Corporate Receptionist

The Crowd

<div>
 
 
 About The Role:
 
 
 
 A highly desirable international design studio is seeking an organized and proactive Administrative Assistant to join their friendly and social team. This role is key to supporting daily operations and ensuring everything runs smoothly in a dynamic, creative environment.
 
 
 
 
 
 The role will provide front-of-house and studio support and will be the first point of contact for guests and clients. In addition, you will manage the day-to-day logistics across the studio and provide admin support to both on-site and remote team members, from setting up meetings and ordering supplies to assisting with travel, onboarding, and events, no two days will be the same! The role is ideal for someone who is detail-oriented, proactive and enjoys being at the center of a busy, social, fun and creative environment.
 
 
 
 
 
 Our client, based in a vibrant part of Manhattan, they offer a supportive work culture, and a range of benefits, including health and dental coverage, professional development support, 401(k) matching, and more.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Greet visitors and manage front desk activity
 </li>
 <li>
 Maintain studio organization, kitchen, and communal areas
 </li>
 <li>
 Set up client meetings, presentations and calls
 </li>
 <li>
 Support employee onboarding and offboarding
 </li>
 <li>
 Help with travel coordination, expense tracking, and inventory
 </li>
 <li>
 Assist with event planning and studio-wide initiatives
 </li>
 <li>
 Liaise with IT support and vendors as needed
 </li>
 </ul>
 
 
 
 
 
 Key Skills/Requirements:
 
 
 <ul>
 <li>
 Prior experience in an administrative, studio coordinator, or office support role
 </li>
 <li>
 Highly organized with strong multitasking skills and attention to detail
 </li>
 <li>
 Warm, professional, and comfortable interacting with clients and team members
 </li>
 <li>
 Proficient in Microsoft Office and Outlook
 </li>
 <li>
 Flexible, team oriented and happy to assist with any ad-hoc tasks
 </li>
 </ul>
 
 
 
 
 
 To apply for this position please click on the apply button to attach your resume (and portfolio for design positions).
 
 
 
 
 
 
 
 By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge.
 
 
 
 
 
 
 
 The Crowd is an equal opportunities employer and agency.
 
 
</div>

Administrative Assistant

Pod Health

<div>About us:

At POD Health, we enhance patient outcomes by integrating technology and personalized care. Our services&mdash;Telehealth, Remote Patient Monitoring (RPM), Chronic Care Management (CCM), and Community Health Initiatives (CHI)&mdash;ensure patients receive the care they need, wherever they are. 
Through our Telehealth and RPM services, we ensure that patients have real-time access to healthcare, empowering them to manage their health proactively and avoid unnecessary hospital visits. Our Chronic Care Management programs create tailored care plans for patients with chronic conditions, ensuring ongoing support between office visits. Additionally, our Community Health Initiatives focus on addressing health disparities, making care more accessible to underserved populations. 
At POD Health, we strive to make healthcare personal, proactive, and accessible for all. 
Location: Manhattan (Bowery) &amp; Queens (Flushing) openings available! 
 
Schedule: Monday - Friday 9am-5pm 
Position Summary: The Certified Phlebotomist/Medical Assistant will play a vital role in providing support to a team of nurses and nurse practitioners in delivering exceptional patient care. The role involves monitoring patient vital signs remotely through dashboards, accurately documenting patient information, assisting with patient inquiries, managing medical records, and ensuring compliance with the RPM program and healthcare regulations. 
Key Responsibilities:
<ul>
<li>Collaborate with a team of nurses and nurse practitioners to remotely monitor patients' vital signs through dashboards for a remote monitoring program.</li>
<li>Measure and record blood pressure, temperature, pulse, and respiration.</li>
<li>Support doctors or nurses during exams.</li>
<li>Perform blood draws safely and efficiently using proper techniques.</li>
<li>Label, store, and transport blood and other lab specimens correctly.</li>
<li>Follow strict protocols for hygiene, PPE use, and sharps disposal.</li>
<li>Ensure phlebotomy tools and lab equipment are clean and functioning properly.</li>
<li>Address alerts on the dashboard and promptly communicate with patients as needed.</li>
<li>Demonstrate exceptional phone communication skills, conveying empathy and professionalism in all patient interactions.</li>
<li>Provide support with front desk coverage and administrative tasks as needed.</li>
<li>Remind patients to take required measurements and accurately document the results in patient charts.</li>
<li>Escalate patient calls to nurses or nurse practitioners when necessary for further assessment and care.</li>
<li>Maintain and update patient medical history, vital statistics, and test results within the Electronic Medical Record (EMR) system.</li>
<li>Manage incoming calls from patients, providing compassionate support, answering inquiries, and offering assistance.</li>
<li>Perform data entry tasks in Salesforce, including closing opportunities and monitoring opportunities in the system.</li>
<li>Conduct outbound calls to patients, providing instructions, gathering information, and addressing concerns.</li>
<li>Use EMR systems, specifically AdvancedMD, to input and manage patient data and information.</li>
<li>Verify patient insurance coverage and obtain prior authorizations as required.</li>
<li>Schedule virtual patient appointments with Nurse Practitioners, coordinating with patients and the healthcare team.</li>
<li>Ensure strict adherence to healthcare regulations, including HIPAA, and uphold the organization's code of conduct.</li> 
</ul>
Required Qualifications: 
<ul>
<li>High School Diploma or GED.</li>
<li>Bilingual Fluency in Chinese.</li>
<li>1-2 years of relevant experience in a healthcare setting.</li>
<li>Active Phlebotomist Certification required.</li>
<li>Medical Assistant experience required.</li>
<li>Proficiency in using EMR systems, experience in AdvancedMD a plus.</li>
<li>Strong grasp of patient care procedures and medical terminology.</li>
<li>Excellent interpersonal skills to effectively interact with patients and healthcare professionals.</li>
<li>Strong organizational skills to manage patient records and appointment scheduling.</li>
<li>Exceptional customer service skills to provide empathetic and supportive patient interactions.</li> 
</ul>
Benefits:
<ul>
<li>Health, dental, and vision insurance</li>
<li>401(k) with company match</li>
<li>Paid Vacation, Company Holidays, Sick Leave, and Floating Holidays 
</li>
<li>Professional development opportunities</li>
<li>Mission-driven work in an innovative healthcare space</li></ul></div>

Certified Phlebotomist (Bilingual: Chinese)

Soho House & Co

<div>
 
 The role&hellip;
 
 
 
 At Soho House, the
 
 Front Desk Agent
 
 , assist with checking members in to the property and hotel guests into their room as well as streamline various inquiries, risks and other matters that arise. The Front Desk Agent is responsible for receiving payments and balancing cash at end of a shift. As a Front Desk Agent, you will be well-versed with the property layout, briefed on special offers (when applicable), restaurant/F&amp;B options and other amenities but not limited to gym, spa and shared workspace.
 
 
 A successful Front Desk Agent is hospitable by nature, pro-active, capable multi-tasker as well as level-headed, professional in demanding and fast paced environments.
 
 
 
 Main Duties
 
 
 
 <ul>
 <li>
 Primary point of initial contact for members, guests and staff and must ensure all visitors are welcomed with open arms and provided with top-notch service from the moment they enter a Soho House &amp; Co property
 </li>
 <li>
 Expert in performing all concierge duties as required including, but not limited to; booking cars, tickets to shows, restaurant reservations, spa reservations, etc.
 </li>
 <li>
 Answer incoming emails and inquires via various digital portals members and guests have access to as well as printing/scanning documents for members and guests joining us in rooms (hotel)
 </li>
 <li>
 Responsible for knowing any updates regarding hours of operation, reservation restrictions and matters that will result in change of workflow by communicating with all departments daily
 </li>
 <li>
 Handle all accounting related inquiries (i.e. sending folios, fielding disputes, billing, receipts, refund requests) as well as walkout retrievals and keep all lost credit cards in safe
 </li>
 <li>
 Comfortable discussing Soho House amenities, room types, room descriptions, rates and availability as well as suggesting room preferences that increase revenue stream and elevate guest experience
 </li>
 <li>
 Delegate support for members and guests to valet and luggage storage to the bell attendant and/or butler
 </li>
 <li>
 Team player with general phone etiquette and participate in Daily Shift briefings.
 
 
 </li>
 </ul>
 
 Required Skills/Qualifications
 
 
 
 <ul>
 <li>
 At least 1 year of similar role or customer service / facing role
 </li>
 <li>
 Must be okay with multi-tasking, answering high-volume phone lines and answering inquiries professionally (face to face), timely and to the best of your abilities.
 </li>
 <li>
 Quick learner or have OpenTable, Salesforce, Google Sheets and/or Opera
 </li>
 <li>
 Problem solving skills and bring conflict resolution to any anticipated or current matter
 </li>
 <li>
 Detail oriented, articulate and ability to multi-task in a high-volume and demanding work environment
 </li>
 <li>
 Strong communication skills and ability to understand and follow written and verbal instructions
 </li>
 <li>
 Flexible schedule and ability to work nights, weekends and holiday&rsquo;s (as needed)
 
 
 </li>
 </ul>
 
 Physical Requirements
 
 
 
 <ul>
 <li>
 Must be able to seize, grasp, turn and hold objects with hands.
 </li>
 <li>
 Must be able to work on your feet for at least 8 hours.
 </li>
 <li>
 Fast paced movements are required to go from one part of the club to others.
 </li>
 <li>
 Must be able to move, pull, carry or lift at least 40 pounds.
 </li>
 <li>
 Occasionally kneel, bend, crouch and climb as required.
 
 
 </li>
 </ul>
 
 Why work with us...
 
 
 
 Soho House offers competitive compensation packages that feature global benefits and perks. Whether you&rsquo;re seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to enhance your career.
 
 
 <ul>
 <li>
 Health Care + 401K: Full time employees are eligible for full benefits; Medical, Dental &amp; Vision as well as Retirement fund with a 2% match
 </li>
 <li>
 Paid Time Off: Full- Time Employees have sick day's + vacation days
 </li>
 <li>
 Career Development: Soho House can progress your career domestically or internationally as well as managerially or technically
 </li>
 <li>
 Soho Impact: Empowering the Soho House Community to make positive change, through mentoring, apprenticeship, local outreach and sustainability
 </li>
 <li>
 Learning &amp; Development: An extensive range of internally and externally run courses are available for all employees.
 </li>
 <li>
 Cookhouse &amp; House Tonic: Celebrating our passion for food and drink. Check out our monthly calendars and get involved in trips, training's and events. Available to all.
 </li>
 <li>
 Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.
 </li>
 <li>
 Team Meal: Whilst on duty in our Houses &amp; Restaurants you will be provided with a substantial meal free of charge.
 
 
 </li>
 </ul>
 In accordance with New York law, the salary range for this role if filled within New York is listed below. The range for the position in other geographies may vary based on market differences. The actual compensation will be determined based on experience and other factors permitted by law.
 
 
 Pay Range
 
 
 $23&mdash;$24 USD
</div>

Front Desk Agent - Soho House New York

Mitchell Martin Inc.

<div>
 
 Dental Assistant - New York, NY (Onsite) - Full Time - $24.27-$27.47 Per HR
 
 
 Title:
 
 Dental Assistant
 
 
 
 Location:
 
 New York, NY (Onsite)
 
 
 
 Employment Type:
 
 Full Time
 
 
 
 Compensation
 
 
 
 Pay Range: $24.27-$27.47 Per HR
 
 
 
 Description
 
 
 
 <ul>
 <li>
 Join our team as a Dental Assistant, providing essential support in dental services and oral health education.
 </li>
 <li>
 This full-time position is located in New York, NY, and involves working closely with dental providers to ensure efficient clinic operations.
 </li>
 <li>
 Proficiency in generic technology systems is required for data entry and maintenance.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Certified Dental Assistant certificate required.
 </li>
 <li>
 Registered Dental Assistant certificate with one year of experience accepted.
 </li>
 <li>
 Excellent organizational skills.
 </li>
 <li>
 Superior written and verbal communication skills.
 </li>
 <li>
 Ability to work efficiently as a team member.
 </li>
 <li>
 Consistent professional appearance and attitude.
 </li>
 <li>
 Experience with diverse populations including HIV/AIDS, LGBTQ, and substance abuse.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bilingual (Spanish-English) or (French-English) preferred.
 </li>
 <li>
 Experience with infection control and instrument sterilization.
 </li>
 <li>
 Ability to take and mount diagnostic digital radiographs.
 </li>
 <li>
 Proficient in taking accurate impressions and pouring study casts.
 </li>
 <li>
 Experience in submitting pre-authorizations to dental insurances.
 </li>
 <li>
 Basic computer skills with ability to learn dental software systems.
 </li>
 <li>
 Willingness to work outside normal business hours if needed.
 
 
 </li>
 </ul>
 
 Contact Authorization
 
 
 
 By applying for this job, you agree to receive AI-generated calls, text messages, and/or emails from Mitchell Martin Inc and its affiliates and contracted partners at various frequency through traditional and automated methods. Message and data rates may apply for texts. Carriers are not liable for delayed or undelivered messages. You can access our privacy policy here https://www.mitchellmartin.com/privacy-policy
 
 
 
 Please email:
 
 rojane.joseph@hcmmi.com
 
 
 
 #INDONE
 
 
 26-03411
 
 
 
</div>

Dental Assistant

Spencer Ogden

<div>
 
 
 Senior Account Manager - Contract Recruitment
 
 
 
 
 Spencer Ogden | New York
 
 
 
 
 
 
 
 Location:
 
 Wall St, New York City
 
 
 
 Start Date:
 
 February &amp; March 2026 Start Dates
 
 
 
 Schedule:
 
 4 days in-office, 1-day WFH
 
 
 
 Compensation:
 
 $55,000&ndash;$70,000 base (DOE) + Uncapped Commission
 
 
 
 
 
 
 The Opportunity
 
 
 
 Spencer Ogden&rsquo;s New York office is seeking an experienced
 
 Senior Account Manager
 
 to join our established
 
 contract recruitment business
 
 , supporting clients across energy, infrastructure, and capital-intensive project markets in the US.
 
 
 
 
 
 This role is suited to a proven contract recruiter who thrives in a delivery-driven environment, is confident owning key client relationships, and has a strong track record of building and maintaining recurring contract revenue.
 
 
 
 
 
 
 Contract Markets We Cover (New York)
 
 
 
 Our New York contract desk supports technically complex, project-based hiring across the following core markets:
 
 
 
 
 <ul>
 <li>
 
 Energy &amp; Power
 
 &ndash; renewables (wind, solar, energy storage), grid modernization, conventional power
 </li>
 <li>
 
 Infrastructure &amp; Capital Projects
 
 &ndash; transportation, civil infrastructure, EPC-led programs
 </li>
 <li>
 
 Data Centers &amp; Digital Infrastructure
 
 &ndash; design, build, commissioning, and operations
 </li>
 <li>
 
 Oil &amp; Gas / Energy Transition
 
 &ndash; brownfield projects, maintenance, and transition-focused initiatives
 </li>
 <li>
 
 Industrial &amp; Manufacturing Projects
 
 &ndash; plant expansions, process engineering, and large-scale buildouts
 </li>
 </ul>
 
 
 
 
 Clients include developers, owners, EPCs, and consultancies delivering long-term, high-value projects with ongoing contract hiring demand.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Client &amp; Account Ownership
 
 
 <ul>
 <li>
 Manage and grow a portfolio of active contract clients within the New York market
 </li>
 <li>
 Act as a trusted partner to hiring managers, project leaders, and procurement teams
 </li>
 <li>
 Identify and deliver repeat contract and project-based hiring requirements
 </li>
 <li>
 Drive account expansion through contractor redeployments, extensions, and new project wins
 </li>
 </ul>
 
 
 
 
 
 Market Leadership
 
 
 <ul>
 <li>
 Maintain strong knowledge of market trends, contractor availability, and rate dynamics
 </li>
 <li>
 Contribute to desk strategy and support junior team members where appropriate
 </li>
 <li>
 Strengthen Spencer Ogden&rsquo;s market presence through consistent, high-quality delivery
 </li>
 </ul>
 
 
 
 
 
 Required Experience
 
 
 <ul>
 <li>
 1+ years&rsquo; experience in
 
 recruitment
 
 , ideally within energy, infrastructure, or technical markets
 </li>
 <li>
 Ideal- proven history of
 
 contract billing and account growth
 
 </li>
 <li>
 Strong client-facing skills with the ability to manage senior stakeholders
 </li>
 <li>
 Commercially astute with confidence negotiating rates and margins
 </li>
 <li>
 Highly organized with strong time management and pipeline discipline
 </li>
 </ul>
 
 
 
 
 
 Why Join Spencer Ogden
 
 
 <ul>
 <li>
 Established global recruitment brand with a strong New York contract platform
 </li>
 <li>
 Defined client base and repeat contract demand
 </li>
 <li>
 Robust compliance, payroll, and operational infrastructure
 </li>
 <li>
 Competitive base salary and commission structure
 </li>
 <li>
 Clear progression for senior, high-performing recruiters
 </li>
 </ul>
 
 
</div>

Senior Account Manager

Explore 105+ Desk assistant in New York this March. Find roles across top companies and apply now to boost your career.