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American Osteopathic Association

<div>THIS IS A HYBRID POSITION REQUIRING 2 DAYS PER WEEK (TUESDAY AND WEDNESDAY) EACH WEEK IN-PERSON AT OUR OFFICE LOCATED IN THE STREETERVILLE/MAG MILE AREA OF DOWNTOWN CHICAGO, IL.
JOB SUMMARY:
The Corporate Communications Specialist strengthens the organization&rsquo;s reputation by delivering modern, integrated communications across internal and external channels. This role develops high-quality written content, provides proactive earned media support, and collaborates closely with social media and integrated marketing teams to ensure messaging is aligned across platforms. This person also supports issues and crisis communications readiness and uses measurement, analytics, GenAI tools, and disciplined project management to enhance the speed, quality, and impact of communications. By unifying corporate messaging across media, social, digital, and campaign channels and maintaining preparedness for issues and crisis situations, the Specialist helps protect and elevate the organization&rsquo;s credibility with members, partners, policymakers, employees, and the public.
IMPACT OF THE ROLE:
Success in this role is measured by delivering stronger corporate reputation and trust; consistent, timely, quality and aligned messaging; greater share of voice and positive sentiment; and clear, data-driven evidence of communications effectiveness.
ESSENTIAL FUNCTIONS:
Corporate Communications &amp; Reputation Support
<ul><li>Execute corporate communications initiatives that reinforce the institutional narrative and reputation.</li>
<li>Draft clear, audience-appropriate messaging aligned to organizational priorities and leadership voice.</li>
<li>Maintain readiness materials and help coordinate rapid responses.</li>
<li>Support issues and crisis scenarios, track emerging risks, and escalate appropriately.</li>
</ul>
Proactive Earned Media &amp; Media Relations
<ul><li>Draft press releases, media pitches, talking points, statements, and backgrounders.</li>
<li>Support proactive media outreach and media list management; monitor coverage opportunities.</li>
<li>Contribute to responsive media coordination, including Q&amp;A, clarifications, and follow-ups.</li>
</ul>
Internal &amp; Executive Communications
<ul><li>Draft internal announcements, leadership messages, staff updates, and executive remarks.</li>
<li>Prepare briefing materials and message frameworks to support executive visibility and alignment.</li>
<li>Maintain internal and external communications-related web content.</li>
</ul>
Team Collaboration
<ul><li>Partner with the content creator and social media teams to translate corporate messaging into channel-appropriate content.</li>
<li>Collaborate with integrated marketing to align communications with campaigns and brand strategy.</li>
<li>Contribute messaging and content to ensure cohesive audience journeys across channels.</li>
</ul>
Measurement, Analytics &amp; Reporting
<ul><li>Track KPIs such as reach, engagement, sentiment, and media outcomes.</li>
<li>Prepare concise reporting for leadership with data-driven recommendations.</li>
</ul>
Project Management &amp; Workflow Execution
<ul><li>Manage multiple projects and deadlines with disciplined planning.</li>
<li>Use project management platforms such as Asana to coordinate timelines and approvals.</li>
<li>Maintain organized documentation and ensure high-quality delivery.</li>
</ul>
GenAI Tools &amp; Emerging Technologies
<ul><li>Use GenAI platforms to support drafting, ideation, and efficiencies.</li>
<li>Ensure AI-generated content meets accuracy, tone, and brand standards.</li>
</ul>
MINIMUM QUALIFICATIONS AND EXPERIENCE
Special Skills:
<ul><li>Exceptional writing and editing skills with the ability to translate complex topics into clear messages.</li>
<li>Proficiency in media relations fundamentals and reputation-focused messaging.</li>
<li>Strong project management skills; fluency with Asana or similar platforms.</li>
<li>Working knowledge of GenAI tools and content quality controls.</li>
<li>Digital communications fluency in social, LLMs and application multimedia.</li>
<li>Ability to analyze communications data and report insights using platforms such as Sprout Social, Meltwater, Muck Rack, etc.</li>
<li>Collaborative, detail-oriented, and able to maintain confidentiality.</li>
</ul>
Education:
<ul><li>Bachelor&rsquo;s degree in Communications, Public Relations, Journalism, Marketing, or related fields.</li>
</ul>
Licensure or Certification:
<ul><li>N/A</li>
</ul>
Experience:
<ul><li>3 &ndash; 5 years' experience in corporate communications, digital marketing and/or public relations.</li>
</ul>
WORKING ENVIRONMENT:
Physical:
<ul><li>This role involves prolonged sitting, repetitive computer use, and screen time.</li>
<li>Ability to operate office equipment.</li>
<li>Ability to lift up to 25 lbs.</li>
</ul>
ENVIRONMENT:
<ul><li>Regular office environment.</li>
<li>This is a hybrid position requiring physical presence in the office for a minimum of two days per week (Tuesday and Wednesday).</li>
</ul>
Salary Range: $60,000.00 - $65,000.00 Annually
The AOA offers the following benefits:
<ul><li>Medical</li>
<li>Dental</li>
<li>Vision</li>
<li>Life and AD&amp;D</li>
<li>Long and Short-term Disability</li>
<li>FSA/HSA</li>
<li>Commuter Benefits</li>
<li>401(k) with match</li>
</ul>
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
American Osteopathic Association is unable to sponsor work visas at this time.</div>

Corporate Communications Specialist

1905 New Media

Position Overview 1905 New Media, an integrated marketing firm headquartered in St. Louis with an office in Chicago, is seeking a Social Media Specialist to join our team. We pride ourselves on fostering a supportive and inclusive environment that embraces change, encourages experimentation and prioritizes continuous learning. Our team thrives on creative problem solving in an ever evolving digital landscape.The Social Media Specialist leads social media efforts for assigned clients, serving as the day-to-day social expert and a key strategic partner, and reports directly to the Social Media Manager. This position plays a critical role across client accounts, collaborating closely with marketing strategists, account managers and creative teams to deliver high-impact social programs.The ideal candidate is proactive, curious and solutions-oriented, with strong analytical skills and a natural ability to follow through. They are both creative and strategic &mdash; comfortable thinking outside the box while grounding ideas in performance data.Job Responsibilities:<ul><li>Lead organic social media strategy and execution for assigned clients across a variety of industries</li><li>Create and oversee content across formats (copy, graphics, short-form video), ensuring platform relevance and brand alignment</li><li>Collaborate cross-functionally with strategists, account managers and creative teams to develop calendars that align with integrated campaigns</li><li>Conduct social audits and translate insights into clear, actionable strategies aligned with client goals</li><li>Clearly and professionally communicate and present ideas, insights and performance data to internal teams and clients</li><li>Leverage AI tools to enhance content ideation, production, testing and performance optimization</li><li>Identify and manage influencer/creator partnerships, including outreach, vetting and campaign coordination</li><li>Monitor social conversations and trends to proactively identify opportunities for engagement and innovation</li><li>Analyze performance data and optimize campaigns to drive KPIs such as engagement, reach, conversions and ROI</li><li>Ensure strong follow-through on all deliverables and timelines</li></ul>Education/Experience Requirement:<ul><li>Bachelor&rsquo;s degree in Marketing, Communications, Journalism, Public Relations, or a related field</li><li>3+ years of professional experience in organic social media, preferably in an agency or similar fast-paced environment</li><li>Proven experience managing multiple clients or brands across a variety of industries</li><li>Advanced knowledge of major social platforms (Meta, Instagram, LinkedIn, TikTok, X, Pinterest)</li><li>Experience using social media management and analytics tools (e.g., Sprout or similar)</li><li>Experience leveraging AI tools for content creation, optimization and workflow efficiency</li><li>Strong understanding of influencer/creator marketing and outreach best practices</li><li>Excellent writing and editing skills with attention to detail (AP and/or Chicago style)</li><li>Ability to analyze data, draw insights, and make strategic recommendations</li><li>Strong organizational and time management skills with the ability to manage multiple priorities in a fast paced environment</li><li>Desire to work in a collaborative and inclusive team environment</li></ul>Candidates must be located within the St. Louis or Chicago area and will be required to work from the St. Louis office and attend in-person meetings periodically based on client and team needs.About 1905 New Media:Our company was founded as Thomson Printing in (you guessed it!) 1905. Over the years, 1905 New Media has grown to include multiple divisions focused on branding, digital marketing, web design and development, public relations, and commercial printing. Our success can be attributed to a team-first environment with a supportive culture, exceptional client service focused on integrity in the market, and a talented team who shows up each day to do cool stuff. We have assembled a group of creative problem solvers motivated by doing their best work in a high-energy, fun environment.The core competencies of 1905 New Media include:<ul><li>Brand development and messaging</li><li>Website design and development</li><li>Data analytics</li><li>Social media</li><li>SEO</li><li>Paid search</li><li>Copywriting</li><li>Email marketing</li><li>Graphic design</li><li>Direct mail</li><li>Commercial printing</li><li>Public relations</li><li>Crisis communications</li><li>And more</li></ul>1905 New Media is committed to providing an inclusive work environment. We do not discriminate on the basis of race, religion, national origin, ancestry, gender, sex, sexual orientation, gender identity and/or expression, age, veteran status or disability.Job Type: Full-timePay: $50,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Social media marketing: 3 years (Required)</li></ul>Ability to Relocate:<ul><li>Chicago, IL 60647: Relocate before starting work (Required)</li></ul>Work Location: Hybrid remote in Chicago, IL 60647

Social Media Specialist

Graycor

We are seeking a highly organized, proactive, and hands-on Marketing Specialist to support branding, investor communications, and deal-related marketing efforts. This role will be instrumental in building a consistent, professional market presence - ideal for someone who thrives in an entrepreneurial environment and is comfortable wearing multiple hats.
 
Key Responsibilities
 
<ul>
<li>Coordinate with internal marketing partners to maintain and update the Gray Capital Investors website, including case studies, news updates, job postings, and other relevant content.</li>
<li>Maintain and update company presentations, pitch decks, and marketing collateral.</li>
<li>Develop relevant and timely content for digital platforms, including social platforms, website, email campaigns, blogs, etc.</li>
<li>Tightly manage social media feeds and ensure consistent brand messaging.</li>
<li>Maintain the calendar of social media posts and other promotional activities.</li>
<li>Coordinate photography and content collection for marketing use, including any necessary approvals and edits.</li>
<li>Coordinate outside marketing and public relations vendors, including outside AV teams, marketing firms, etc.</li>
<li>Support with invitations, thank yous, and other activities related to clients and business partners as well as employees and community.</li>
<li>Support public relations initiatives and external communications.</li>
<li>Manage email marketing platforms and campaigns.</li>
<li>Track basic marketing analytics (engagement, open rates, etc.)</li>
<li>Maintain and update client database including contacts, marketing lists and reports.</li>
<li>Support onboarding of new staff and coordination of visiting team members.</li>
<li>Other duties as assigned.</li>
</ul>
Qualifications
 
<ul>
<li>Bachelor's degree in Business, Marketing, Communications, or related field preferred.</li>
<li>3-5 years of experience in marketing, preferably in real estate, finance, or professional services.</li>
<li>Strong organizational and project management skills.</li>
<li>Excellent writing and editing skills as well as verbal communication skills.</li>
<li>Proficiency in Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint), CRM tools, and other presentation software.</li>
<li>Experience with website content management and social media platforms/analytics preferred.</li>
<li>Working knowledge of marketing tools such as:</li>
<li>Email marketing platforms (e.g., Mailchimp, HubSpot)</li>
<li>Basic graphic design tools (e.g., Canva, Adobe Creative Suite preferred)</li>
<li>Basic graphic design/video editing capabilities for video for social, adding logos and graphics, taking high quality photos and video, editing templates and editing the website.</li>
<li>WordPress experience is preferred.</li>
<li>High level of attention to detail, and the ability to manage multiple priorities in a fast-paced, high-visibility environment.</li>
<li>A strong sense of urgency and a positive, proactive desire to support a broad range of initiatives and tasks and an ability to work proactively, prioritizing and managing time independently.</li>
<li>To be poised, pleasant, polished, professional, and able to comfortably interact professionally and effectively with managers, clients, and C-Suite executives.</li>
</ul>

Marketing Specialist

Picture North

Picture North is seeking a Digital Marketing Coordinator for a part-time position starting mid-May 2026.Job Overview:The Marketing Coordinator supports Picture North&rsquo;s marketing, sales, and creative teams by keeping our work organized, polished, and ready to share across web, social, sales, and presentation channels. This role manages marketing assets across platforms like Google Drive, Vimeo, WireDrive, WordPress, and various social channels. The Marketing Coordinator communicates directly with our Marketing Manager, Executive Producers, internal Post-Production team, and freelance creative teams to gather final deliverables used to showcase updates about our new work through reels, social posts, website updates, newsletters, and launches while maintaining organized calendars for these activities as well as, awards deadlines, decks, newsletters, and sales materials.The ideal candidate is highly organized, detail-oriented, technically comfortable, and excited to help showcase creative work in a fast-moving production environment.While working in the video production industry isn&rsquo;t required, an enthusiasm for films and visual media is important as well an eye for a high level of design and aesthetic.Task examples:<ul><li>Coordinate with post-production team for new work deliverables, pull high-resolution stills, prepare versions for website and socials.</li><li>Maintain the master organization of Google Drive and Vimeo libraries to ensure all assets are ready to share.</li><li>Keep up with photographers to retrieve edited deliverables from shoots after production wraps to display on the website or sales materials.</li><li>Execute regular updates via WordPress CRM, maintaining the latest sales hero reels, capabilities decks, and new work.</li><li>Prep portfolio presentation links for newsletters and new work emails sent to sales reps when new work is released.</li><li>Maintain and update the master marketing calendar with social posting dates, award deadlines, industry events, and other notable reminders.</li></ul>Experience required:<ul><li>&gt;1 year of experience in a marketing, creative agency, or production company environment.</li><li>Proficiency with the Adobe Suite (Premiere Pro, Photoshop, InDesign, Lightroom)</li><li>Familiarity with WordPress CRM, Vimeo, and Google Workspace.</li><li>Comfortable managing multiple concurrent workstreams and recurring workflows independently.</li><li>Strong attention to detail and brand consistency.</li></ul>Preferred<ul><li>Foundational knowledge of commercial film production and post production workflows.</li><li>Experience maintaining marketing calendars or project management trackers (e.g. Asana).</li><li>Chicago candidates preferred</li></ul>Picture North Background:Since 2008, Picture North has grown to a team of 20 team members with offices in Chicago and Los Angeles, has produced content across 6 continents for some of the largest advertising agencies and brands, won dozens of awards, and built a worldwide team of collaborators along the way. Today, they represent directors and editors of diverse backgrounds who are in constant pursuit of great shots and even greater stories. Their clients span a wide range, from tech giants like Google and car brands like Ford and Nissan. Picture North&rsquo;s international and multilingual profile originates with their executive producers and extends throughout the entire Picture North family.Job Type: Full-timePay: $17.50 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Health insurance</li></ul>Application Question(s):<ul><li>Please provide a portfolio link or samples to social media, graphic design, photography, or video-editing related work you have performed.</li></ul>Experience:<ul><li>Marketing: 1 year (Preferred)</li></ul>Work Location: Hybrid remote in Chicago, IL 60605

Digital Marketing Coordinator

ClearChoice Dental Implant Centers

<div>The Aspen Group (TAG) is one of the largest and most trusted retail healthcare business support organizations in the U.S. and has supported over 20,000 healthcare professionals and team members with close to 1,500 health and wellness offices across 48 states in four distinct categories: dental care, urgent care, medical aesthetics, and animal health. Working in partnership with independent practice owners and clinicians, the team is united with a single purpose: to prove that healthcare can be better and smarter for everyone. TAG provides a comprehensive suite of centralized business support services that power the impact of five consumer-facing businesses: Aspen Dental, ClearChoice Dental Implant Centers, WellNow Urgent Care, Chapter Aesthetic Studio, and Lovet. Each brand has access to a deep community of experts, tools and resources to grow their practices, and an unwavering commitment to delivering high-quality consumer healthcare experiences at scale.
As a reflection of our current needs and planned growth we are very pleased to offer a new opportunity to join our dedicated team as a Manager, Local Merchandising and eCommerce.
Job Description:
We are seeking a Sr Associate, Social Media to help bring ClearChoice&rsquo;s mission to life and shape how our brand connects with patients on social every day. This role will support the planning, activation, and optimization of our organic social presence.
Reporting to the Director of Social, this person will partner closely with the broader social team to manage the content calendar, activate campaigns and channel plans, identify timely trends and opportunities, and help evolve how ClearChoice shows up across social. This role is ideal for someone who is highly organized, socially fluent, platform-savvy, and excited by the opportunity to do meaningful work.
Beyond day-to-day execution, this is an opportunity to help tell stories that matter. ClearChoice helps people reclaim their health, smile, and confidence, and social plays a critical role in showing the transformational impact that dental implants can make in patients&rsquo; lives.
Essential Responsibilities<ul><li>
Own day-to-day social calendar planning and channel activation across key organic platforms in partnership with the broader social team.</li><li>
Translate campaign priorities and business needs into clear, platform-appropriate social plans.</li><li>
Schedule, publish, and optimize social content across channels, including captions, tagging, links, asset coordination, and quality control.</li><li>
Help implement new social strategies, channel approaches, and content tests designed to improve relevance, consistency, and performance.</li><li>
Monitor platform trends, cultural moments, competitor activity, and emerging opportunities; bring forward ideas the brand can act on quickly and thoughtfully.</li><li>
Write and refine platform-specific copy that aligns with ClearChoice&rsquo;s brand voice and audience needs.</li><li>
Support development of social-first content and channel-ready assets in partnership with internal teams, agency partners, and external contributors as needed.</li><li>
Support influencer and partner activations, particularly around coordination, publishing support, and campaign execution.</li><li>
Contribute to monthly reporting and performance recaps by identifying channel learnings, content insights, and recommendations for optimization.</li><li>
Partner cross-functionally with Social COE, Brand, Paid Media, CRM, Web, PR, Analytics, and other teams to ensure aligned execution.</li><li>
Assist with light design, asset editing, and basic video support as needed to keep channels moving efficiently.</li></ul>
Required Qualifications<ul><li>
2-4 years of experience in social media, digital marketing, content marketing, or a related field.</li><li>
Proven experience managing social channels for a brand or organization.</li><li>
Strong understanding of major social platforms, including Instagram, TikTok, LinkedIn, YouTube, Facebook, and emerging channels.</li><li>
Experience owning or managing content calendars, publishing workflows, and social scheduling tools</li><li>
Strong copywriting, editing, and proofreading skills with the ability to adapt tone by platform and audience.</li><li>
Demonstrated ability to spot trends and translate them into smart, brand-appropriate execution.</li><li>
Comfortable working in a fast-paced environment with multiple deadlines, stakeholders, and priorities.</li><li>
Strong organizational and project management skills with high attention to detail.</li><li>
Experience using performance data and channel insights to inform recommendations and optimizations.</li><li>
Strong collaboration and communication skills, with the ability to work effectively across teams.</li><li>
Openness to travel for conferences or local center content capture</li></ul>
Preferred Qualifications<ul><li>
Familiarity with tools such as Sprout Social, Meta Business Suite, Google Analytics, YouTube Studio, or similar platforms. Comparable roles often call out Sprout, Hootsuite, or similar social management and analytics tools.</li><li>
Light design and video editing skills, including tools such as Canva, Adobe Creative Suite, CapCut, Premiere Pro, or similar.</li><li>
Experience supporting influencer, partner, or creator-led social campaigns.</li><li>
Bachelor&rsquo;s degree in Marketing, Communications, Journalism, or a related field preferred.</li></ul>
Annual Salary Range: $60,000-70,000/year, with a generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match.
If you are an applicant residing in California, please view our privacy policy here: https://careers.aspendental.com/us/en/tag-privacy-policy-for-california-employees</div>

Sr Associate, Social Media

East Bank Club

<div>East Bank Club is looking to hire a Content Marketing Coordinator to be a part of our Marketing Team. EBC is Chicago&rsquo;s premier health club with an astounding array of amenities, state-of-the-art facilities and equipment, and excellent dining options. EBC has set the standard for excellence in the fitness and hospitality industry since opening in 1980, which is exemplified by each employee.
The Content Marketing Coordinator is responsible for leading the creation of on-brand visual and written content across East Bank Club&rsquo;s marketing channels. This role is design-forward, with a strong emphasis on graphic design, layout, and visual consistency across print and digital materials.
Working across departments, the Content Marketing Coordinator produces a wide range of creative assets that support Club communications, events, and overall brand presentation. This is a hands-on role that blends design, writing, and digital execution, helping bring the East Bank Club brand to life across all member touchpoints.
Pay Rate: $70,000 annual compensation.
Graphic Design &amp; Visual Content<ul><li>
Create fresh, on-brand graphic design for print and digital use
</li><li>Design:
</li><li><ul><li>Posters, flyers, and in-Club signage
</li><li>Digital screens and promotional graphics
</li><li>Dining menus and food &amp; beverage materials
</li><li>Logos and branded assets as needed Ensure consistency with East Bank Club brand standards across all materials
</li></ul></li></ul>Photography &amp; Image Editing<ul><li>
Capture and edit photography including:
</li><li><ul><li>Action and fitness photography
</li><li>Food and dining
</li><li>Staff and member portraits
</li></ul></li><li>Edit and prepare images for use across print, web, and digital platforms
</li></ul>Copywriting &amp; Communications<ul><li>
Write and edit content for:
</li><li><ul><li>Newsletters and email communications
</li><li>Posters and Club signage
</li><li>Website content
</li></ul></li><li>Ensure all written content aligns with the Club&rsquo;s voice and tone
</li></ul>Web &amp; Digital Support<ul><li>
Update website content and assist with ongoing site maintenance
</li><li>Support email campaign creation and execution
</li><li>Assist with digital content needs across marketing channels
</li></ul>Collaboration<ul><li>
Work closely with the Director of Marketing and Social Media &amp; Digital Content Coordinator
</li><li>Partner with departments across the Club to support marketing and communication needs
</li><li>Contribute ideas to keep content fresh, engaging, and aligned with the Club&rsquo;s brand
</li></ul>Portfolio required. 
Requirements 
Qualifications &amp; Experience<ul><li>
Strong graphic design background (required)
</li><li>Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator)
</li><li>Excellent writing and communication skills
</li><li>Experience with photography and photo editing preferred
</li><li>Understanding of digital content and marketing channels
</li><li>Strong attention to detail and ability to manage multiple projects
</li><li>Creative, collaborative, and self-motivated</li></ul>
CANDIDATES MUST INCLUDE A LINK TO THEIR PORTFOLIO TO BE CONSIDERED FOR THIS POSITION 
Benefits 
Time Off &amp; Retirement:<ul><li>
Paid Time Off</li><li>
401(k) with company match up to 3%</li><li>
Value Sharing (Profit sharing)</li><li>
Holiday Bonus</li><li>
Paid Parental Leave</li></ul>
Health &amp; Wellness:<ul><li>
Comprehensive health, vision, and dental insurance</li><li>
HSA and FSA enrollment options</li><li>
Short- &amp; Long-Term Disability options</li><li>
Life Insurance: Basic coverage equivalent to annual income, with voluntary options for additional coverage</li><li>
Long-Term Care options: Coverage up to 50% of annual income</li><li>
Accident and Critical Illness Insurance</li><li>
EAP (Employee Assistance Program)</li><li>
Pet Insurance through MetLife</li></ul>
Employee Perks:<ul><li>
Free workout privileges</li><li>
Employee discounts in the Pro Shop, Spa &amp; Salon services and in the Market</li><li>
Parking and transit benefits (pre-tax deduction)</li><li>
Access to Tickets at Work discounts</li><li>
Tuition reimbursement</li></ul>
East Bank Club is an Equal Opportunity Employer and drug/smoke-free workplace.</div>

Content Marketing Coordinator

Partners By Design

<div>About the Role

Partners by Design is seeking a proactive, detail-oriented Proposal Specialist to support the firm&rsquo;s growth through the development of high-quality, client-focused proposals and pursuit materials. This role is centered on rapidly translating new business opportunities into clear, compelling submissions, requiring the ability to interpret RFPs/RFQs, synthesize information, and tailor existing content to align with client goals and evaluation criteria.

The ideal candidate thrives in a fast-paced, deadline-driven environment and can manage multiple pursuits simultaneously with accuracy and efficiency. Working closely with leadership, project teams, and business development, this individual will shape proposal messaging, adapt firm materials for specific opportunities, and produce polished, submission-ready documents under tight timelines.

While a strong foundation in graphic design is important, design serves as a tool to enhance clarity and communication, not the primary focus of the role. Success in this position requires strong organizational, editing, and critical thinking skills, along with the ability to work independently and make informed decisions quickly. 
Design Contributions 
<ul>
<li>
Translate complex architectural and design concepts into clear, engaging visual narratives for proposals and presentations</li>
<li>Demonstrate a high level of proficiency in Adobe InDesign and similar software, with the ability to independently design and manage multi-page proposal documents</li>
<li>Apply strong typography, layout, and visual hierarchy skills to elevate the quality and effectiveness of marketing materials</li>
<li>Collaborate with project teams to select, edit, and present imagery in a way that best supports design intent and client goals</li>
<li>Maintain and evolve visual standards across marketing materials while aligning with the firm&rsquo;s established brand identity</li></ul> 


Proposal &amp; Pursuit Support 
<ul>
<li>
Translate complex architectural and design concepts into clear, compelling narratives tailored to specific proposals and client presentations</li>
<li>Utilize Adobe InDesign and similar tools to efficiently produce, format, and manage multi-page proposal documents under tight deadlines</li>
<li>Apply layout, typography, and visual hierarchy to enhance clarity, readability, and overall effectiveness of pursuit materials</li>
<li>Collaborate with project teams to curate and organize content, including imagery and project information to align with client goals and submission requirements</li>
<li>Adapt and apply firm brand standards across proposals and marketing materials while ensuring consistency and quality in fast-paced environments</li>
<li>multiple concurrent proposals and pursuits at varying stages, effectively prioritizing deadlines while maintaining a high level of accuracy and attention to detail</li>
<li> Partner closely with internal teams, including leadership, design staff, and business development, to gather input, align messaging, and ensure cohesive, high-quality submissions</li>
<li> Conduct thorough quality control reviews of proposal content, ensuring accuracy, consistency, and compliance with client requirements and submission guidelines</li>
<li> Interpret RFP/RFQ requirements with precision, ensuring all deliverables are complete, responsive, and aligned with evaluation criteria</li>
<li>Incorporate feedback from multiple stakeholders in a thoughtful and efficient manner, balancing differing perspectives while maintaining clarity and consistency in final deliverables</li>
<li>Actively participate in internal review processes, contributing to redlines, content refinement, and overall proposal strategy discussions</li>
<li>Demonstrate a strong foundational understanding of architecture and design principles to accurately represent project work, team expertise, and design intent</li>
<li>Balance speed and precision in a deadline-driven environment, ensuring that fast-paced production does not compromise quality or accuracy</li>
<li>Foster a collaborative team environment by proactively communicating timelines, needs, and potential challenges across active pursuits</li></ul> 


Key Responsibilities 
<ul>
<li>
Develop and coordinate responses to RFQs, RFPs, and qualifications packages in collaboration with leadership and project teams</li>
<li>Create and customize visually compelling proposals, presentations, and pursuit materials tailored to specific clients and opportunities</li>
<li>Design, format, and maintain firm marketing collateral, including brochures, project sheets, resumes, and portfolio content</li>
<li>Apply strong graphic design principles to ensure consistency, clarity, and brand alignment across all client-facing materials</li>
<li>Collaborate with design teams to curate, organize, and maintain a digital library of project imagery, case studies, and visual assets</li>
<li>Conduct research on industry trends, market sectors, and prospective clients to support strategic pursuit decisions</li>
<li>Utilize the firm&rsquo;s CRM platform (Membrain) to track leads, pursuits, and client engagement activity</li>
<li>Support preparation for client meetings through development of visual aids, talking points, and background research</li>
<li>Assist in the planning and execution of firm-hosted events and professional engagement opportunities</li>
<li>Support internal tracking and reporting of business development KPIs, pursuits, and conversion metrics</li>
<li>Contribute to the refinement and execution of the firm&rsquo;s annual business development and marketing plan</li></ul> 


Qualifications 
<ul>
<li>
Bachelor&rsquo;s degree in Marketing, Communications, Graphic Design, Architecture, Interior Design, or a related field strongly preferred</li>
<li>3&ndash;5 years of experience in marketing and/or business development, ideally within the AEC (architecture, engineering, construction) or design industries</li>
<li>Strong background in graphic design or design marketing, with demonstrated experience producing professional proposals and presentations</li>
<li>Advanced proficiency in Adobe Creative Suite, particularly InDesign and similar design software; working knowledge of Photoshop required</li>
<li>Excellent writing, editing, and presentation-building skills</li>
<li>Familiarity with proposal development processes and pursuit strategy</li>
<li>Highly organized with the ability to manage multiple deadlines and deliverables simultaneously</li>
<li>Experience working with CRM platforms and Microsoft Office</li>
<li>Collaborative, detail-oriented, and eager to contribute to a growing and dynamic business development team</li></ul></div>

Proposal Specialist

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