ambulatory facilities operations administrative assistant

assistant deputy director - crew management workforce

assistant director of administration & planning, travel coordinator

assistant director of housekeeping Jobs in New York

assistant director of housekeeping

ambulatory facilities operations administrative assistant Jobs in New York

assistant deputy director - crew management workforce Jobs in New York

assistant director of administration & planning, travel coordinator Jobs in New York

assistant director of transportation Jobs in New York

assistant director of transportation

director of operations

One Haus

<div>
 
 
 Director of Operations - Members Club
 
 
 
 A leading hospitality group is seeking a Director of Operations to oversee a high-profile, multi-use venue combining membership, events, and food &amp; beverage programming. This role is responsible for overall operational performance, financial success, and delivering a high-level guest and member experience.
 
 
 Key Responsibilities
 
 
 
 Leadership &amp; Team Management
 
 
 <ul>
 <li>
 Lead and oversee all departments including membership, events, F&amp;B, production, and facilities
 </li>
 <li>
 Manage and develop department heads and teams
 </li>
 <li>
 Foster a culture of accountability, collaboration, and high performance
 </li>
 </ul>
 
 
 Operations
 
 
 <ul>
 <li>
 Ensure seamless execution of events and daily operations
 </li>
 <li>
 Oversee logistics, service standards, and vendor coordination
 </li>
 <li>
 Maintain operational efficiency, safety, and compliance
 </li>
 </ul>
 
 
 Financial Management
 
 
 <ul>
 <li>
 Own and manage budget, revenue, and profitability targets
 </li>
 <li>
 Track KPIs and adjust strategies to meet goals
 </li>
 <li>
 Negotiate vendor contracts and control costs
 </li>
 </ul>
 
 
 Client &amp; Stakeholder Relations
 
 
 <ul>
 <li>
 Act as senior point of contact for clients and partners
 </li>
 <li>
 Support event execution to ensure high satisfaction and repeat business
 </li>
 <li>
 Resolve escalated issues professionally
 </li>
 </ul>
 
 
 Strategy &amp; Growth
 
 
 <ul>
 <li>
 Identify opportunities to improve operations and increase revenue
 </li>
 <li>
 Support long-term planning and business growth initiatives
 </li>
 <li>
 Stay current on industry trends
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 5+ years of senior leadership experience in hospitality, events, or related fields
 </li>
 <li>
 Strong financial and operational management skills
 </li>
 <li>
 Experience with events, F&amp;B, and production environments
 </li>
 <li>
 Proven ability to lead teams in fast-paced settings
 </li>
 <li>
 Strong communication and organizational skills
 </li>
 <li>
 Flexible schedule including evenings and weekends
 </li>
 </ul>
 
 Compensation
 
 <ul>
 <li>
 Base salary: $150,000 &ndash; $175,000
 </li>
 <li>
 Bonus eligible
 </li>
 </ul>
 
 
</div>

Director of Operations

Phamily

<div>Senior Director, Service Delivery

Location: New York City or Chicago

Job Type: Full-time, Hybrid 3 days in the NY/ Chicago office (or traveling)

Travel Expectations: up to 50%

Job Reports To: Vice President, Product

On-Target Earning (OTE) Range (salary + performance bonus): $225,000 to $285,000, with additional upside potential in 2026
<h3 class="jobSectionHeader">
About Jaan Health/Phamily
</h3>Jaan Health is a leading AI-based care management company serving healthcare providers. For nearly a decade, the company has leveraged its easy-to-use, proprietary technology to enable health systems, medical groups, and ACOs to deliver high-quality, high-ROI proactive care to hundreds of thousands of previously underserved patients.

Phamily, the company's core technology platform, has transformed chronic disease management with clinically tested AI and easy-to-use technology that enables physicians and care teams to offer high-touch, individualized patient care that has been proven to reduce investment in extra labor and the overall cost of care. Phamily helps ensure healthcare providers are compensated fairly for providing high-quality care between office visits, while improving the lives of patients with chronic diseases. Learn more at phamily.com.

Key Responsibilities:

We are seeking a Senior Director of Service Delivery to define, build, and scale a world-class, AI-enabled service delivery function across large multispecialty physician groups and IDNs, with an emphasis on between-visit care. This leader will operate at the intersection of implementation, operations, product, and professional services, driving measurable outcomes in patient impact, client satisfaction, and multi-million dollar revenue growth.

This is a critical leadership role for a client-facing operator who thrives in a start-up, high-growth environment&mdash;where ambiguity, scale, and urgency demand grit, smart hustle, and a growth mindset, and who is energized by building systems that multiply human performance through AI.

In this role you will:
<ul>
<li>Operational Leadership &amp; Execution:
</li><li>Commercial Growth Driver: Partner with executive leadership to drive multi-million dollar revenue growth (ARR $50+m), aligning service delivery capabilities with sales strategy, client implementation, expansion, and retention.</li>
<li>Client &amp; Partner Leadership (Client-Facing):
</li><li>Product &amp; Technology Integration:
</li><li>Team Leadership &amp; Talent Development:Lead and scale high-performing, cross-functional teams (direct and indirect)&mdash;including delivery managers, project managers, interoperability analysts, and technical solutions consultants&mdash;fostering a culture of accountability, ownership, and continuous development across distributed operations.</li>
<li>Metrics, KPIs &amp; Continuous Improvement:
</li><li>Playbook Creation &amp; Operational Innovation 
Build repeatable, scalable playbooks for service delivery excellence&mdash;balancing near-term execution with long-term strategic design in a rapidly evolving environment.</li>
</ul>
Requirements:
<ul>
<li>Expertise: 10+ years of senior leadership experience in consulting, business process outsourcing (BPO), healthcare operations, population health, care delivery, or similar, including leadership roles with ownership of delivery and financial performance (e.g., P&amp;L ownership, utilization, margin). Prior success and experience in a startup, high-growth environment.</li>
<li>Proven Builder &amp; Scaler: Demonstrated hands-on, roll up your sleeves, and success designing and scaling tech-enabled service delivery models that drive measurable business and clinical outcomes.</li>
<li>Commercial Orientation: Strong commercial driver mindset with a track record of contributing to or owning multi-million dollar revenue growth, client implementation, expansion, and retention.</li>
<li>Client-Facing Leadership: Extensive experience working directly with healthcare clients, partners, or stakeholders, and influenced at the C-level and Board of Directors.</li>
<li>Operational Excellence: Drives execution in ambiguous, fast-paced environments by establishing structure, lean program management, clear plans and KPIs, enforcing accountability, maintaining attention to detail, and ensuring organized, end-to-end delivery of complex enterprise projects..</li>
<li>Grit Leadership: Thrives in high-pressure, ambiguous environments; demonstrates grit, resilience, and &quot;smart hustle&quot; to navigate challenges and deliver results. Experience building, managing, and developing high-performing delivery teams (managing large teams), including performance management and talent development.</li>
<li>Growth Mindset &amp; Adaptability: Embodies a growth mindset&mdash;continuously learning, iterating, and adapting as business needs evolve in a fast-paced, changing environment.</li>
<li>Data-Driven &amp; Analytical Operator: Strong analytical skills with experience leveraging data, KPIs, and performance metrics to drive operational decisions and improvements.</li>
<li>Cross-Functional &amp; Technical Fluency: Experience partnering with Product, Engineering, and Data teams; familiarity with clinical workflows, EHR systems, and digital health platforms preferred.</li>
</ul>
We are a fast-growing, early-stage company with a bold mission and significant work ahead; every employee at Jaan Health must embody growth company DNA. This means you have proven success in a high-performing environment: high velocity, strong ownership, comfort with ambiguity, resilience, and a true growth mindset.

You are both a playbook builder and executor&mdash;able to design scalable approaches for today while anticipating what the business will need tomorrow, and then follow through to deliver results.

Our expectations are grounded in how we work and lead every day:
<ul>
<li>Care &ndash; You operate with a deep sense of responsibility to patients, clients, and teammates. You understand that caring for patients, people, and the business are inseparable, and you make decisions that support both long-term impact and sustainable growth.</li>
<li>Curiosity &ndash; You ask &quot;why,&quot; challenge assumptions, and seek better ways of working. You actively learn, test ideas, and pursue solutions that drive meaningful impact&mdash;especially when faced with constraints or limitations.</li>
<li>Clarity &ndash; You bring structure to ambiguity. You define goals, simplify complexity, and communicate in a clear, direct, and actionable way. You understand that clarity is respect and that simplicity enables scale.</li>
<li>Co-Creation &ndash; You collaborate across teams, functions, and partners. You actively seek diverse perspectives and understand that the best outcomes come from integrating ideas across the ecosystem&mdash;not working in silos.</li>
<li>Craftsmanship &ndash; You are disciplined in execution and committed to continuous improvement. You focus on building high-quality, scalable solutions, balancing speed with precision, and consistently raising the bar.</li>
</ul>
Compensation &amp; Benefits:
<ul>
<li>High Earning Potential: Competitive base salary based on experience, complemented by a performance-driven bonus structure. On-target earnings (OTE) for this role range from $225,000 to $285,000, with additional upside potential in 2026.</li>
<li>Equity: High performers also have the potential to earn options at Phamily.</li>
<li>Medical, dental, and vision coverage for employees and dependents at a nominal cost</li>
<li>Paid Time Off: Starting at 12 accrued vacation days/year, up to 9 accrued sick days/year, 12 holidays, and 2 give-back days</li>
<li>HSA and FSA account options</li>
<li>401(k) Eligibility after 6 months of full-time employment; company matches 100% of the first 3% you contribute and 50% of the next 2% you contribute.</li>
<li>Collaborative, mission-driven work environment</li>
</ul>
Jaan Health and Phamily provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.</div>

Senior Director, Service Delivery

ESFM

<div>Position Title: OPERATIONS SUPPORT MANAGER
Salary: $90,000 - $95,000
Pay Grade: 15
Other Forms of Compensation: BONUS 
ESFM is the corporate facilities management (FM) division of Compass Group USA, a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA), and a Platinum Corporate Member of the Association of Energy Engineers (AEE). 
ESFM self-performs 80% of all FM services provided to clients. Our portfolio of solution categories includes Facilities Maintenance &amp; Engineering, ESG Programming, Laboratory Support Services, Janitorial &amp; Industrial Cleaning, Landscaping &amp; Grounds Management, Workplace Solutions and Managed Services. 
This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. ESFM&rsquo;s clients include many household names from the life sciences, technology, oil &amp; gas and manufacturing markets. 
This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the &lsquo;job search&rsquo; in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on &lsquo;referral tracking.&rsquo; For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email MyReferral@compass-usa.com.
<div><div><div><h2 class="jobSectionHeader">Job Summary</h2>
</div><div>
The Operations Support Manager is responsible for providing hands-on facility support, overseeing light maintenance activities, managing vendors, and handling financial obligations. This role contributes to the overall success of on-site ESFM operations by demonstrating professionalism and effective communication with clients, vendors, and internal stakeholders. 
Essential Duties and Responsibilities 
Maintenance and Supervision 
<ul><li>
Perform and oversee light maintenance duties across the facility.</li><li>
Supervise and coordinate maintenance services, repairs, and janitorial operations.</li><li>
Manage subcontractor procurement and ensure timely, safe completion of repairs.</li><li>
Develop, maintain, and track the annual Preventive Maintenance (PM) schedule.</li><li>
Prioritize and oversee all facility-related work as needed.</li></ul> 
Budget and Logistics 
<ul><li>
Manage operational budgets and monitor expenditures.</li><li>
Implement corrective actions when variances occur.</li><li>
Maintain an out-of-scope work log and manage approval processes for additional expenditures.</li></ul> 
Team Management and Development 
<ul><li>
Supervise assigned staff, including hiring, payroll administration, work assignments, scheduling, and performance evaluations.</li><li>
Provide technical guidance and assist with troubleshooting utilities-related issues.</li><li>
Lead team meetings and maintain clear communication with the ESFM team and Client.</li><li>
Manage employee overtime and leave in compliance with company policies.</li></ul> 
Safety and Compliance 
<ul><li>
Conduct monthly safety audits and ensure corrective actions are completed.</li><li>
Ensure compliance with all safety regulations, training requirements, and company standards.</li></ul> 
Reporting and Communication 
<ul><li>
Compile information for weekly and quarterly Client presentations.</li><li>
Manage the CMMS portal by assigning, tracking, and closing work orders.</li><li>
Approve site invoices and submit monthly expense reports.</li><li>
Keep Client teams informed of all safety matters, repairs, and work progress.</li></ul> 
Meetings and Audits 
<ul><li>
Develop and maintain daily activity logs and conduct regular meetings to review work status.</li><li>
Manage Client audits, ensure documentation is prepared, and communicate requirements to cleaning staff.</li><li>
Attend all required Client and site meetings on time.</li></ul> 
Policies and Regulations 
<ul><li>
Adhere to all ESFM policies and procedures.</li><li>
Avoid personal gain from client interactions and comply with management directives.</li><li>
Ensure ESFM rules and regulations are consistently followed on site.</li></ul> 
Additional Responsibilities<ul><li>
Duties are not limited to those listed and may change based on Client needs or business requirements.</li></ul> 
Qualifications 
<ul><li>
Minimum of 5 years of related experience as a hands-on facility or light maintenance coordinator in an office or similar environment.</li><li>
Plumbing, electrical, or HVAC certification preferred.</li></ul></div></div></div>
Apply to ESFM Services today!
ESFM is a member of Compass Group USA
Click here to Learn More about the Compass Story 
Associates at ESFM are offered many fantastic benefits.<ul><li>
Medical</li><li>
Dental</li><li>
Vision</li><li>
Life Insurance/ AD</li><li>
Disability Insurance</li><li>
Retirement Plan</li><li>
Paid Time Off</li><li>
Holiday Time Off (varies by site/state)</li><li>
Associate Shopping Program</li><li>
Health and Wellness Programs</li><li>
Discount Marketplace</li><li>
Identity Theft Protection</li><li>
Pet Insurance</li><li>
Commuter Benefits</li><li>
Employee Assistance Program</li><li>
Flexible Spending Accounts (FSAs)</li><li>
Paid Parental Leave</li><li>
Personal Leave</li></ul> 
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.
https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_ESFM.pdf 
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.
Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/ 
Applications are accepted on an ongoing basis. 
Eurest Services maintains a drug-free workplace. 
Req ID:1526386
ESFM
Julia Lari</div>

OPERATIONS SUPPORT MANAGER

City University of New York

<div>Administrative Specialist (HEa) - Mathematics
POSITION DETAILS
This position assists the Director with the daily operations of the Mathematics tutoring center, ensuring the effective coordination of tutoring services, student engagement, peer tutor support, and accurate operational recordkeeping. The administrative specialist plays a key role in maintaining efficient workflows that allow the Director to focus on program leadership, assessment, and strategic initiatives while supporting the delivery of high-quality academic support services.
(Campus-specific Information and duties)
<ul><li>Assist the Director by serving as the primary point of contact for students, tutors, faculty, and staff via phone, email, Zoom, and in person</li></ul>
<ul><li>Support the Director in maintaining an organized, welcoming, and professional tutoring center environment through front-desk coverage and daily operational support</li></ul>
<ul><li>Assist the Director in addressing scheduling conflicts, cancellations, and last-minute operational changes</li></ul>
<ul><li>Assist the Director with scheduling tutoring sessions and managing EAB Navigate for in-person and remote tutoring services</li></ul>
<ul><li>Assist the Director in matching students with appropriate tutors based on subject needs, availability, and program guidelines</li></ul>
<ul><li>Assist the Director in tracking tutor hours, timesheets, and payroll-related documentation</li></ul>
<ul><li>Assist the Director with hiring, onboarding, and training logistics for peer tutors and front desk staff</li></ul>
<ul><li>Assist with coordinating substitute tutor coverage when tutors are absent</li></ul>
<ul><li>Support communication between the Director and tutors regarding schedules, expectations, and operational procedures</li></ul>
<ul><li>Assist the Director in monitoring tutoring center usage, including student visits, unique students served, frequency of attendance, and utilization trends</li></ul>
<ul><li>Assist the Director in tracking and organizing data related to tutoring usage and student outcomes.</li></ul>
<ul><li>Prepare reports, spreadsheets, and summaries related to tutoring usage at the direction of the Director</li></ul>
<ul><li>Coordinate and support the day-to-day operations of the AMTC+ special tutoring program under the direction of the Director</li></ul>
<ul><li>Support assessment efforts by collecting post-session evaluations, surveys, and usage data</li></ul>
<ul><li>Assist the Director with outreach initiatives, including email communications, flyers, orientations, and event coordination</li></ul>
<ul><li>Support the planning and implementation of workshops and exam-review sessions</li></ul>
<ul><li>Represent the AMTC on behalf of the Director at outreach events as needed, under established guidance.</li></ul>
<ul><li>Assist the Director with office operations, including supplies, purchase requests, reimbursements, and general administrative support</li></ul>
<ul><li>Assist with budget tracking and documentation under the Director&rsquo;s supervision</li></ul>
<ul><li>Maintain reliable attendance and availability consistent with the center&rsquo;s operating hours.</li></ul>
<ul><li>Demonstrate flexibility and responsiveness in supporting a dynamic academic environment.</li></ul>
<ul><li>Perform other related administrative duties as assigned.</li></ul>
QUALIFICATIONS
Bachelor's Degree and four years' relevant experience required.
Preferred Qualifications:
<ul><li>Experience supporting academic support services, tutoring centers, or student success programs</li>
<li>
Demonstrated ability to coordinate schedules, manage data, and support day-to-day program operations</li>
<li>
Proficiency in Microsoft Office (Excel, Word, Outlook) and ability to prepare reports and track program data</li>
<li>
Proficiency in Google Applications (Forms, Sheets, Sites, Docs)</li>
<li>
Proficiency in EAB Navigate</li>
</ul>
CUNY TITLE OVERVIEW
Provides administrative and program support to an administrative or academic department.
<ul><li>Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.</li>
<li>
Works with appropriate offices related to personnel recruitment, expediting search activities</li>
<li>
Research coordinates and organizes materials for key events such as promotion and tenure reviews.</li>
<li>
Supervises and trains support staff and student workers.</li>
<li>
Manages budget and coordinates purchasing, accounting, and payroll.</li>
<li>
Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.</li>
<li>
Performs related duties as assigned.</li>
</ul>
Job Title Name: Administrative Specialist
CUNY TITLE
Higher Education Assistant
FLSA
Exempt
COMPENSATION AND BENEFITS
Salary Range: $61,831 - $76,937. Salary commensurate with education and experience.
CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
If you are viewing this job posting in CUNYfirst, please click on &quot;Apply Now&quot; on the bottom of this page and follow the instructions.
If you are viewing this job posting externally, please apply as follows:
Go to www.cuny.edu and click on &quot;Employment&quot;
Click &quot;Search job listings&quot;
Click on &quot;More search options&quot;
Search by Job Opening ID number 32147
Click on the &quot;Apply Now&quot; button and follow the instructions.
PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.
CLOSING DATE
May 13, 2026
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 32147
Location: City College of New York
Job Type: Full-Time</div>

Administrative Specialist (HEa) - Mathematics

EPM Scientific

<div>
 Director, CMC Quality Assurance
 
 
 
 Are you ready to take your career to the next level in the heart of New York, United States? Our client, a prominent player in the biotech sector, is seeking a dynamic and experienced
 
 Director, CMC Quality Assurance
 
 . This exciting opportunity allows you to join an innovative environment, where you will play a critical role in ensuring the highest standards of quality assurance within a fast-paced and cutting-edge industry.
 
 
 
 Key Responsibilities
 
 
 
 As the
 
 Director, CMC Quality Assurance
 
 , you will be an integral part of our client's leadership team, responsible for overseeing Quality Assurance processes related to CMC. You will ensure compliance with regulatory standards and maintain impeccable quality systems across production and supply operations.
 
 
 
 What You'll Bring
 
 
 <ul>
 <li>
 
 Quality Assurance expertise:
 
 Prior experience in Quality Assurance is essential for navigating the regulatory environment and enforcing best practices across operations.
 </li>
 <li>
 
 Clinical Supply Experience:
 
 Proven background and hands-on involvement in managing clinical supplies effectively.
 </li>
 <li>
 
 GMP Knowledge:
 
 Strong understanding of Good Manufacturing Practices (GMP) to maintain the highest standards in production and processes.
 </li>
 <li>
 
 Pre-Approval Inspection (PAI) Expertise:
 
 Experience preparing for and managing PAIs to ensure readiness for regulatory approval cycles.
 
 
 </li>
 </ul>
 Location
 
 
 
 This position is based in New York, offering proximity to a vibrant and dynamic biotech community, fostering growth and innovation in the field.
 
 
 
 Why Join?
 
 
 
 Join our client's team and make a lasting impact in the biotech industry. This is an opportunity to work on groundbreaking projects, lead with authority, and shape the future of quality assurance within a growing and prominent organization.
 
 
 Apply now to seize this incredible opportunity!
 
</div>

Director, CMC Quality Assurance

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $78,000 to $87,000 Annually</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

Columbia College Finance is responsible for the effective financial management of all aspects of the College, including overseeing tuition revenue, financial aid expenses, management of College endowed funds, and oversight of annual expenditures. The CC Finance office works collaboratively with all College units to ensure that budget parameters are met and College and University policies are followed.

The Associate Director is responsible for the administration of a wide range of financial activities for Columbia College including procurement services and expense tracking, operational support for the Columbia College Dean&rsquo;s Office, and analytic support to the Chief Finance and Administrative Officer. The incumbent reports to the Executive Director, Columbia College Finance and will also work under the direction of the Director, Strategic Financial Planning and Analysis. The incumbent will possess strong customer service skills and a proactive approach, keep abreast of the latest policies and procedures, and promote accountability of administrative and financial activities.

Responsibilities
<ul>
<li>Responsible for the accurate and prompt processing, verification, and coding of expenses for invoices, business expense reimbursements, check requests, travel advances, purchase order requisitions, purchasing card purchases, and wire transfers in the financial accounting system (ARC), from the time the invoice is received until the payment of the item is completed.
<ul><li>Review ARC for rejections, corrections, vendor maintenance, and voucher holds.</li>
<li>Monitor invoice and requisition aging in ARC to ensure prompt payment.</li>
<li>Resolve inquiries on payment status for internal and external constituencies.</li>
<li>Research and reconcile financial activity on a routine basis to ensure appropriate accounting and problem solves discrepancies.</li>
<li>Maintain record of financial transactions in accordance with University and College policies.</li>
</ul></li><li>At the direction of the Executive Director, responsible for approving requisitions, journal vouchers, expense reimbursements, and other financial accounting transactions.</li>
<li>Interpret and apply University and College financial policies, purchasing guidelines, and travel and business expense rules; ensure internal control procedures are followed.</li>
<li>Support the financial operations of the Dean&rsquo;s Office. Oversee financial transactions for the Dean&rsquo;s Office, including providing feedback on the budget availability and the appropriateness of transactions. Partner with the Executive Director of CCIT and the Assistant Director of Administrative Operations and Student and Family Liaison to manage the procurement of items to support College operations. Track the overall technology and plant budgets.</li>
<li>Provide analysis and decision support as needed to the CC Finance team using University systems, Excel and other tools, including AI. Leverage University systems to streamline reporting, and improve the efficiency of financial operations.</li>
<li>Contribute to College-wide finance initiatives and projects including but not limited to, updating documentation of financial procedures, communicating information about financial policies and processes, identifying ways to streamline processes, and provide training on University and College financial procedures.</li>
<li>Safeguard confidential information and ensure compliance with data governance expectations.</li>
<li>Recommend and implement process improvements that streamline workflows, reduce errors, and enhance transparency.</li>
<li>Perform other related duties as assigned.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor's degree and/or its equivalent.
</li>
<li>Minimum of three to five years of relevant financial or accounting experience required, with a preference for relevant experience in a higher education setting.
</li>
<li>Progressive experience in finance administration, procurement or expense management is critical.
</li>
<li>Excellent oral and written communication and interpersonal skills are necessary.
</li>
<li>Must be organized and task oriented with the ability to establish priorities and follow up on multiple issues in a time sensitive manner.
</li>
<li>Ability to work under pressure and without supervision and good independent judgment required.
</li>
<li>Have ability to exercise a high degree of diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.
</li>
<li>Great discretion will be required as the incumbent will be dealing with confidential information.
</li>
<li>Excellent technical skills required including knowledge of Microsoft Office Suite, specifically strong Excel skills (for analysis, reporting and problem-solving).
</li>
<li>Must have, or be able to acquire quickly, a detailed knowledge of University policies, procedures, and systems.
</li>
</ul>Preferred Qualifications
<ul>
<li>Familiarity with higher education financial systems or other enterprise systems is a plus.
</li>
<li>Experience with data management tools and reporting software preferred.
</li>
</ul>Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Associate Director - Finance

Urban Pathways, Inc.

<div>The salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills, and expertise. 
Join UP! We are lighting the path home, one person at a time.<div><div> 
About Urban Pathways
Since 1975, Urban Pathways has engaged New York City&rsquo;s most vulnerable residents, people on the streets or in areas unfit for human habitation, &ldquo;lighting the path home, one person at a time.&rdquo; Urban Pathways is a catalyst for transformative change in the lives of unhoused adults, empowering them to discover their inherent strengths and abilities. We provide essential support and foster an environment where individuals can redefine their narratives and become their best selves.
Responsibilities
Reporting to the Director of Operations and/or Operations Supervisor, the Maintenance Worker individually or in a team performs routine and comprehensive general maintenance and cleaning of the facility and equipment in compliance with Urban Pathways and funding and regulatory agencies regulations, policies and procedures.<div><ul><li>
Maintains, cleans, repairs and ensures the safety of the building as instructed by the Director of Operations.</li><li>
Mops, cleans, strips, and buffs floors as scheduled.</li><li>
Provides facility with consistent assessment of maintenance needs.</li><li>
Maintains all aspects of the physical facility in proper order as well as coordinates with the Director of Operations to develop a preventative maintenance plan.</li><li>
Paints, changes light bulbs, and performs minor repairs.</li></ul></div><div></div><div> 
Qualifications</div><div><ul><li>
High School Diploma, GED or equivalent preferred.</li><li>
Minimum of one year of experience in building maintenance and janitorial duties or equivalent of experience.</li><li>
Experience with homeless, persons living with mental illness and substance abuse population preferred.</li><li>
Valid driver&rsquo;s license with clean driving record preferred.</li><li>
OSHA license a plus.</li><li>
CPR and First Aid required within 3 months of hire.</li><li>
AED preferred.</li></ul> 
Urban Pathways offers a comprehensive benefits package designed to support the well-being and professional growth of our employees.
These benefits include:<ul><li>
Healthcare Coverage: Medical, dental, and vision insurance plans to keep you and your family in good health.</li><li>
Retirement Savings: A 403(b) plan and a 401(a) with employer annual contribution to help you plan for a secure financial future.</li><li>
Paid Time Off: Generous paid time off, including vacation, holidays, and personal days.</li><li>
Professional Development: Opportunities for continuous learning and professional development to enhance your skills and advance your career.</li><li>
Flexible Work Arrangements: Work-life balance is important to us, and we offer flexible work arrangements to accommodate your needs.</li><li>
Wellness Programs: Employee wellness programs, including fitness initiatives and mental health support.</li><li>
Employee Assistance Program (EAP): Confidential counseling and support services for personal or work-related issues.</li><li>
Employee Recognition: Recognition programs to celebrate and reward outstanding contributions.</li></ul></div></div></div></div>

Maintenance

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