administrative scheduling coordinator (remote)

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administrative scheduling coordinator (remote) Jobs in Houston

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dispatch coordinator

Energy Transfer

<div>
 Energy Transfer Partners - We are one of the largest Master Limited Partnerships with one of the most diversified portfolios of energy assets in the United States, totaling more than 71,000 miles of natural gas, crude oil, natural gas liquids and refined products pipelines, traversing 36 states with associated terminal&rsquo;s, storage, and fractionation facilities.
 
 
 The Dispatch Coordinator is responsible for a variety of roles, including facilitating customer inquiries with key stakeholders within the value chain, analyzing various reports to improve Crude Trucking KPIs, resolving order entry issues from our outsourced call center, and troubleshooting data exchange issues within the Energy Transfer proprietary fleet&rsquo;s GeoTab Device and internal dispatching system, Welltrax.
 
 
 
 Primary Responsibilities
 
 
 
 The duties of this position include but are not limited to the following:
 
 
 <ul>
 <li>
 Interface with customers, field personnel, and third-party carriers to ensure that load pickups are performed within Energy Transfer&rsquo;s service standards
 </li>
 <li>
 Ensure the successful transmission of order and ticket data between the proprietary fleet&rsquo;s +450 driver&rsquo;s GeoTab devices communicate with the internal Welltrax dispatch system and troubleshoot error messages if necessary
 </li>
 <li>
 Analyze various reporting tools to enhance fleet performance: pending loads, daily ticket refusals, audit logs, etc.
 </li>
 <li>
 Research and resolve order entry issues from outsourced call center to ensure that the ~1,500 daily load bookings are accurate
 </li>
 <li>
 Update lease master data with correct dispatch information, carrier assignments, and load requirements to ensure that information is provided accurately to the partieswithin the value chain
 </li>
 <li>
 Interact with ~25 carriers to ensure the dispatch is accurate, ticket submissions are timely, and performance metrics are communicated
 </li>
 <li>
 Perform test cases for new system or system upgrades
 </li>
 <li>
 Assist in the manual ticket reconciliation processes in system outage to ensure that information is received and processed for driver settlement and customer payment
 </li>
 <li>
 Resolve minor issues with Regulatory, Crude Acquisition, Contracts, and Field Management to address customer inquiries/complains
 </li>
 <li>
 Minimum requirement is High School diploma and 3-5 years related experience
 </li>
 <li>
 Excellent computer skills in MS Office and various mainframe applications
 </li>
 <li>
 Ability to organize, perform and prioritize various functions in a fast-paced environment
 </li>
 <li>
 Must be a self-starter and able to work with minimal supervision, detail oriented
 </li>
 <li>
 Strong communications skills (verbal and written)
 
 
 </li>
 </ul>
 
 Preferred Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business, Logistics, supply chain or equivalent preferred
 </li>
 <li>
 Direct experience with dispatch and truck mobility suites
 </li>
 <li>
 Strong communication skills (verbal and written)
 </li>
 <li>
 Expert multitasking ability
 </li>
 </ul>
</div>

Night Dispatch - CT Rep 3

<div>Energy Transfer Partners - We are one of the largest Master Limited Partnerships with one of the most diversified portfolios of energy assets in the United States, totaling more than 71,000 miles of natural gas, crude oil, natural gas liquids and refined products pipelines, traversing 36 states with associated terminal&rsquo;s, storage, and fractionation facilities.

The Dispatch Coordinator is responsible for a variety of roles, including facilitating customer inquiries with key stakeholders within the value chain, analyzing various reports to improve Crude Trucking KPIs, resolving order entry issues from our outsourced call center, and troubleshooting data exchange issues within the Energy Transfer proprietary fleet&rsquo;s GeoTab Device and internal dispatching system, Welltrax.

Primary Responsibilities

The duties of this position include but are not limited to the following:
<ul><li>Interface with customers, field personnel, and third-party carriers to ensure that load pickups are performed within Energy Transfer&rsquo;s service standards</li></ul>
<ul><li>Ensure the successful transmission of order and ticket data between the proprietary fleet&rsquo;s +450 driver&rsquo;s GeoTab devices communicate with the internal Welltrax dispatch system and troubleshoot error messages if necessary</li></ul>
<ul><li>Analyze various reporting tools to enhance fleet performance: pending loads, daily ticket refusals, audit logs, etc.</li></ul>
<ul><li>Research and resolve order entry issues from outsourced call center to ensure that the ~1,500 daily load bookings are accurate</li></ul>
<ul><li>Update lease master data with correct dispatch information, carrier assignments, and load requirements to ensure that information is provided accurately to the parties within the value chain</li></ul>
<ul><li>Interact with ~25 carriers to ensure the dispatch is accurate, ticket submissions are timely, and performance metrics are communicated</li></ul>
<ul><li>Perform test cases for new system or system upgrades</li></ul>
<ul><li>Assist in the manual ticket reconciliation processes in system outage to ensure that information is received and processed for driver settlement and customer payment</li></ul>
<ul><li>Resolve minor issues with Regulatory, Crude Acquisition, Contracts, and Field Management to address customer inquiries/complains</li></ul><ul><li> 
Minimum requirement is High School diploma and 3-5 years related experience</li><li>Excellent computer skills in MS Office and various mainframe applications</li><li>Ability to organize, perform and prioritize various functions in a fast-paced environment</li><li>Must be a self-starter and able to work with minimal supervision, detail oriented</li><li>Strong communications skills (verbal and written)</li></ul>
Preferred Experience<ul><li>Bachelor&rsquo;s degree in business, Logistics, supply chain or equivalent preferred</li><li>Direct experience with dispatch and truck mobility suites</li><li>Strong communication skills (verbal and written)</li><li>Expert multitasking ability</li></ul> 
&quot;An equal opportunity employer/disability/vet The Partnership is an equal opportunity employer and does not discriminate against qualified applicants on the basis of any actual or perceived legally protected characteristics under federal, state, or local law. The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job. DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. &quot;</div>

Waste Resource Management

<div><h1 class="jobSectionHeader">Welcome to Waste Resource Management (WRM)</h1>
At Waste Resource Management (WRM), we go beyond operating trucks &mdash;we are dedicated to environmental protection and delivering exceptional service. With a presence across Texas, Colorado, Florida, and Nevada, our affiliated companies&mdash;SouthWaste Disposal LLC, Silver City Processing, and McDonald Farms, Inc.&mdash;offer comprehensive solutions for liquid waste recycling and transportation.<div><div>
Join a Company That Values You</div></div>
At WRM and affiliated companies, your work matters&mdash;for the environment, our clients, and your career. If you&rsquo;re ready to drive for a company that pays well, offers a competitive benefits package, operates safely, and supports your growth, we want to hear from you.<div><div>
Job Overview</div></div>
The Logistics Coordinator, under the direction of the Operations Manager, coordinates and schedules daily fleet operations to ensure efficient and timely delivery of service. Responsibilities include dispatching drivers and vehicles, communicating with drivers, customers, and operations staff, monitoring schedules and vehicle locations, resolving service issues, assisting with route optimization, and preparing basic operational reports using radio, phone, and computer systems.
<div><div>Why join WRM and affiliated companies?</div></div><ul><li>
Competitive Hourly Pay: Market-based pay with annual performance reviews and pay increase based on company and individual performance.
</li><li>Comprehensive Benefits: Choose from one of three medical plans, based on your needs, dental, and vision coverage; along with 401(k) with 5% company match</li><li>
Career Growth: Training programs and advancement opportunities in wastewater operations and environmental services</li><li>
Paid Time Off: Generous PTO policy accrues from day 1, floating and company paid holidays.</li><li>
Additional Perks: Company-paid life and disability insurance, employee assistance program, and more</li><li>
Supportive Leadership: Leadership that values safety, professionalism and growth</li></ul><div><div>
Essential Job Functions
</div></div><ul><li>Coordinate daily dispatch operations across multiple states using routing and dispatch software to ensure timely service delivery.</li><li>
Communicate assignments and real-time updates to drivers, supervisors, and field inspectors via phone, radio, and digital systems.</li><li>
Plan and optimize daily routes and work orders to improve efficiency and meet customer service requirements.</li><li>
Manage high-volume customer calls, scheduling services and resolving inquiries in a fast-paced environment.</li><li>
Monitor driver and equipment locations to maximize productivity and maintain service schedules.</li><li>
Maintain detailed records of dispatch activities, customer requests, and services performed.</li><li>
Compile operational reports and analyze service data for management review and decision-making.</li><li>
Enter and track mileage, routing data, and service information in spreadsheets and databases.</li><li>
Process accounts payable invoices and verify third-party billing accuracy using accounting software.</li><li>
Review customer accounts and maintain accurate financial and operational records.</li><li>
Ensure compliance with Federal Motor Carrier Safety Administration (FMCSA) and U.S. Department of Transportation (DOT) regulations, including monitoring driver qualifications and Hours of Service documentation.</li><li>
Monitor driver safety performance and partner with management to address compliance or performance concerns.</li><li>
Coordinate with management to resolve regulatory issues and ensure safe, legal fleet operations.</li><li>
Perform administrative tasks and support special operational projects as needed.</li></ul><div><div>
What You Need:
</div></div><ul><li>3+ years of dispatch experience, preferably in waste management or transportation.</li><li>
High school diploma or equivalent; logistics/transportation training or certification is a plus.</li><li>
Detail-oriented with strong organizational and time-management skills</li><li>
Strong computer skills in Microsoft Office applications</li><li>
2+ years of customer service experience.</li><li>
Strong understanding of transportation management systems (TMS) and routing software (Samsara or Roadnet preferred)
</li><li>1+ year experience reporting financial or operational data to management.</li></ul>
<div><div>Equal Opportunity Employer</div></div>
WRM is dedicated to fostering a diverse and inclusive workplace. We offer equal employment opportunities regardless of race, religion, gender, age, sexual orientation, veteran status, or disability.</div>

Logistics Coordinator

The Post Oak Hotel at Uptown Houston

<div>Overview:

The Post Oak Hotel is seeking an Engineering Administrative Coordinator to join the only double Forbes Five-Star Hotel in Texas. We hire passionate and professional colleagues who genuinely delight our guests through curated and authentic experiences.
The Engineering Administrative Coordinator will be responsible for coordinating engineering work requests, supporting daily departmental operations, and ensuring accurate administrative, purchasing, payroll, and reporting processes for the Engineering Department.
Responsibilities:
<ul><li>Coordinate and respond to guest and internal work requests, dispatch assignments and monitor work order status.</li><li>
Maintain the Engineering work order system and communicate progress to originating departments.</li><li>
Manage inventory and supplies; maintain records for preventive maintenance, inspections, and compliance logs.</li><li>
Process accounts payable.</li><li>
Prepare monthly wage departmental cost allocation.</li><li>
Solicit vendor pricing and bids; coordinate deliveries and assist with vendor setup.</li><li>
Coordinate purchasing for maintenance and construction projects and submit required departmental reports.</li><li>
Perform clerical and administrative duties including labor reports, meeting minutes, purchase orders, and month-end reports.</li><li>
Attend required meetings and training and perform additional duties as assigned by management.</li></ul>
Qualifications:
<ul><li>Aspire to our values of being passionate, strive for excellence, remain relevant, collaborate and act with honor and integrity.</li><li>
High School diploma or equivalent; hotel or hospitality experience preferred.</li><li>
Strong verbal and written communication skills; ability to read, write, and understand the primary workplace language.</li><li>
Proficiency in Microsoft Office Applications and basic financial and arithmetic aptitude.</li><li>
Previous hotel experience, luxury or Forbes experience preferred</li><li>
Ability to work flexible schedules, including nights, weekends and holidays is required.</li><li>
Physical demands: Ability to lift 50 pounds on a regular basis and prolonged extended periods of standing.</li></ul><div></div><div> 
What we offer you:
</div><ul><li>Multiple benefit plans to suit your needs</li><li>
Paid Time Off</li><li>
401K</li><li>
Opportunities for advancement</li><li>
Positive and respectful work environment where diversity is valued</li><li>
Generous employee discounts on dining, retail, amusements, and hotels</li><li>
Community volunteer opportunities</li><li>
Complimentary parking and colleague meal</li></ul><div></div> 
Disclaimer: The above information is intended as a high-level overview of the responsibilities and qualifications for the position and does not represent the full job description which will include all responsibilities, skills, duties, requirements, and working conditions associated with the job. For more information or to see the full job description, contact the Human Resources department at the location in which you are applying.
Pay Range: USD $20.00 - USD $22.00 /Hr.</div>

Engineering Administrative Coordinator

TRC Concrete

Job OverviewTRC Concrete is seeking a dependable, organized, and fast-paced Ready Mix Concrete Dispatcher to coordinate concrete deliveries, manage driver schedules, communicate with batch plants, and ensure exceptional customer service.The ideal candidate has strong communication skills, logistics experience, and the ability to manage multiple moving parts in a high-demand construction environment.Responsibilities<ul><li>Schedule and dispatch ready-mix concrete deliveries to customer job sites</li><li>Coordinate with drivers, batch plants, and customers to ensure on-time delivery</li><li>Monitor truck movement, job progress, and daily yardage goals</li><li>Assign trucks based on location, plant availability, and delivery timing</li><li>Manage short loads, multi-load pours, and schedule changes</li><li>Communicate ETAs, delays, or jobsite updates to customers</li><li>Maintain accurate dispatch logs, tickets, and driver paperwork</li><li>Resolve scheduling conflicts, breakdowns, or delivery issues quickly</li><li>Support profitability through efficient truck utilization</li></ul>Qualifications<ul><li>Dispatch, logistics, trucking, or construction coordination experience preferred</li><li>Ready mix concrete industry experience strongly preferred</li><li>Knowledge of PSI, slump, and concrete mix types is a plus</li><li>Excellent phone, communication, and customer service skills</li><li>Strong multitasking and organizational abilities</li><li>Ability to work under pressure in a fast-paced environment</li><li>Bilingual English/Spanish preferred</li><li>Proficiency with spreadsheets, dispatch software, or GPS tracking systems</li></ul>Compensation &amp; Benefits<ul><li>Competitive hourly pay based on experience</li><li>Performance bonuses based on:</li><li>Yardage dispatched</li><li>Driver efficiency</li><li>Customer retention</li><li>Operational performance</li><li>Career growth opportunities</li><li>Leadership development potential</li><li>High-impact role within a growing company</li></ul>Preferred Experience<ul><li>Ready Mix Dispatch: 1&ndash;3 years</li><li>Trucking Logistics: 1+ year</li><li>Construction Scheduling: 1+ year</li></ul>Work Environment<ul><li>Office-based dispatch setting</li><li>Frequent phone and driver communication</li><li>Fast-paced, deadline-driven construction logistics</li></ul>Why Join TRC Concrete?At TRC Concrete, we are building more than loads&mdash;we are building relationships, systems, and long-term success. We value diligence, integrity, and performance.Pay: $36,000.00 per yearWork Location: In person

Bilingual Dispatcher Ready Mix Concrete

Blue Fox Pools

Blue Fox Pools is a growing pool service and repair company serving customers across the Houston area. We&rsquo;re looking for a reliable, organized, and proactive Operations Assistant to help manage customer communication, new leads, scheduling, technician coordination, and day-to-day administrative support.This is a key support role for someone who is sharp, responsive, detail-oriented, and comfortable keeping many moving pieces organized in a busy service business.Responsibilities<ul><li>Answer inbound calls from customers and new leads</li><li>Respond to texts, emails, voicemails, and online inquiries</li><li>Qualify new leads and gather service details, photos, addresses, and customer information</li><li>Schedule service visits, estimates, repairs, and follow-ups</li><li>Coordinate with technicians on route updates, customer issues, repair needs, and scheduling changes</li><li>Keep customers updated on appointment timing, delays, next steps, and open items</li><li>Enter and maintain accurate notes in our service/CRM systems</li><li>Follow up with open leads, pending quotes, unpaid invoices, and customers awaiting next steps</li><li>Help prepare and send service confirmations, quotes, invoices, and payment reminders</li><li>Track outstanding customer requests so nothing falls through the cracks</li><li>Support general operations and administrative tasks as needed</li></ul>What We&rsquo;re Looking For<ul><li>Strong written and verbal communication skills</li><li>Professional, friendly, and calm phone presence</li><li>Highly organized and detail-oriented</li><li>Comfortable using software, calendars, messaging apps, and CRM/service platforms</li><li>Able to manage multiple tasks and conversations at once</li><li>Reliable, responsive, and proactive</li><li>Good judgment on when to resolve something directly versus escalate it</li><li>Prior experience in operations, customer service, dispatching, home services, property management, or trades is a plus</li><li>Pool industry experience is helpful but not required</li></ul>Ideal CandidateYou are someone who naturally keeps things organized. You are comfortable communicating with customers, following up without being reminded, and making sure open items get closed out. You do not need to know the pool industry on day one, but you should be sharp, dependable, and willing to learn.ScheduleFlexible schedule available, but coverage during normal business hours is required. Some occasional after-hours or weekend responsiveness may be helpful depending on customer volume and urgent service needs.Why Join Blue Fox Pools?<ul><li>Growing local service business with room for increased responsibility</li><li>Hands-on role with direct impact on customer experience and company operations</li><li>Opportunity to learn the pool service and repair industry</li><li>Supportive, practical team environment</li></ul>Pay: $15.00 - $18.00 per hourWork Location: Hybrid remote in Houston, TX 77056

Operations Assistant - Pool Service Company

Ontario Refrigeration Service, Inc.

To be considered for this position, please submit your resume to rhonda@ontref .com AND call (281) 653-6555 to leave a voicemail for Rhonda, describing why this opportunity might be right for you.Would you like to look forward to getting up to go to work again?! The West&rsquo;s premier commercial HVAC provider is seeking a new member for our team in Houston, TX. Ontario Refrigeration operates from 10 locations in the Western United States and has a 65-year track record of success!Company Overview Our people-first culture has made us the leading provider of commercial HVAC services. With over 65 years of continuous operation, we have 10 offices strategically located to serve California, Arizona, Nevada, Utah, and Texas. With over 300 employees, Ontario Refrigeration is a mid-size company that functions with strong family values and strong work ethic.The ideal candidate will possess strong organizational and customer service skills. Excellent communication and computer skills are a must!Duties include:<ul><li>Scheduling and dispatching HVAC/R technicians</li><li>Handling incoming calls</li><li>Invoice processing</li><li>Administrative responsibilities</li></ul>Position is full-time and offers a competitive benefits package including:<ul><li>Immediate Medical, dental, and life insurance</li><li>Paid Vacation (up to 3 weeks)</li><li>Paid Holidays</li><li>Paid sick time (1 week)</li><li>401k 30% matching</li></ul>To be considered for this position, please submit your resume to rhonda@ontref .com AND call (281) 653-6555 to leave a voicemail for Rhonda, describing why this opportunity might be right for you. We look forward to hearing from you! SPECIAL INFORMATIONZERO TOLERANCE POLICYOntario Refrigeration Service has a &ldquo;zero tolerance&rdquo; policy for its employees for the use of unlawful narcotics, controlled substances, and/or prescription drugs without a prescription. Any employee found in violation of this policy will be subject to discharge.Job Type: Full-timePay: From $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Dispatching: 1 year (Preferred)</li><li>Microsoft Office: 3 years (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77032 (Required)</li></ul>Work Location: In person

Service Coordinator/ Administrative Assistant

Explore 98+ Dispatch coordinator in Houston this May. Find roles across top companies and apply now to boost your career.

98 dispatch coordinator jobs In Houston

Night Dispatch - CT Rep 3

Night Dispatch - CT Rep 3

Logistics Coordinator

Engineering Administrative Coordinator

Bilingual Dispatcher Ready Mix Concrete

Operations Assistant - Pool Service Company

Service Coordinator/ Administrative Assistant