event coordinator

Soho House & Co.

<div>As Operations Coordinator, you will provide professional, proactive, and confidential support to the Managing Director &ndash; The Americas, Senior Manager &ndash; Operations &amp; Strategy, and the wider team. Liaising with internal and external stakeholders across the globe, you will become a trusted and integral member of the executive team.

This is a dynamic, fast-paced role that sits at the heart of our Americas operations, requiring a highly organised individual who thrives in a high-touch, hospitality-driven environment. From managing executive schedules and coordinating global meetings to overseeing travel, expenses, and cross-functional projects, no two days will look the same. With a strong hospitality background and a flexible, hands-on approach, you will act as a partner to senior leadership &mdash; building relationships across teams, supporting key events and new openings, and ensuring everything runs smoothly behind the scenes.

Key Responsibilities:
<ul>
<li>Meeting Coordination&mdash; Maintain and manage executive schedules, arranging internal and external meetings on a local and global level across different time zones, including conference and virtual calls. Responsible for planning, research, and preparation of documents in advance of meetings.</li>
<li>Events&mdash; Organize and take responsibility for listening sessions and offsite meetings/conferences for the Americas team.</li>
<li>Projects&mdash; Support c-suite and company directors on various projects relating to people and finance, tracking deliverables against agreed deadlines and driving projects from inception to completion, working across teams to deliver results.</li>
<li>Travel &amp; Expenses&mdash;Organize all domestic and international travel arrangements for the MD, including visa requirements, and manage end-to-end expense submissions, including reviewing, approving, and ensuring timely reimbursement across the Americas region in accordance with company policies.</li>
<li>People Support &mdash; Review and approve PTO requests and manage relevant approvals and forms on behalf of the MD.</li>
<li>Stakeholder Management&mdash; Build and maintain positive relationships with key internal stakeholders both locally and globally.</li>
<li>Taskforce &amp; Support&mdash; Support new openings and taskforce requirements as needed.</li>
<li>Flexibility to work occasional weekends, public holidays, and offsite events is required.</li>
<li>Previous hospitality management experience is essential, with the ability to support offsite events in any capacity from line level to management.</li>
</ul>
Experience Required:
<ul>
<li>A proactive self-starter who anticipates needs and takes ownership without being prompted.</li>
<li>Strong written communication skills: articulate, concise, with excellent grammar and editing skills. Able to adapt tone and voice.</li>
<li>Highly organized with meticulous attention to detail, and ability to manage multiple priorities with shifting deadlines.</li>
<li>Proactive, resourceful and able to work independently with sound judgement.</li>
<li>High emotional intelligence and tailor communication dependent on the situation.</li>
<li>Demonstrated project or event coordination experience.</li>
<li>Operates with absolute confidentiality, discretion, maturity and professionalism when handling sensitive information.</li>
<li>Calm under pressure; thrives in a fast-paced, ever-changing environment.</li>
<li>Proficient in Adobe, Microsoft Office (Excel, Word, PowerPoint), Zoom and other productivity tools.</li>
<li>Micros POS and reporting experience are a plus</li></ul></div>

Operations Coordinator

Research Foundation CUNY

<div>Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY).
The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries.
We are pleased that you are interested in exploring opportunities to join RFCUNY.
Primary Location:
OFFICE OF VC - FACILIT PLAN, CONSTRUC &amp; MGMT
Bargaining Unit:
No
This role requires an energetic, dedicated, and detail-oriented person who can manage multiple tasks. This individual is a team player with a willingness to learn and the ability to manage multiple tasks while adapting to shifting priorities.
Applicants must be reliably available on Thursdays from 12-4 PM, with additional flexible availability on Tuesdays and Wednesdays; total weekly hours range from a minimum of 15 hours per week to a maximum of 19 hours per week.
Duties and Responsibilities:
<ul><li>Prioritize, synthesize, and communicate inquiries, data, and confidential information for the Office of the Vice Chancellor of Facilities Planning, Construction and Management
</li><li>Organize and schedule appointments with Microsoft Outlook
</li><li>Create and manage PowerPoint presentations
</li><li>Report preparation for meetings and presentations
</li><li>Event planning and coordination
</li><li>Collaborate with staff on new ideas, directions, and tools for marketing and communications
</li><li>General administrative and communications support as assigned
</li><li>Other duties as assigned.
</li></ul>Qualifications and Core Competencies:
<ul><li>Enrolled in a CUNY school with at least 45 credits towards a Bachelor&rsquo;s degree in journalism, communications, public relations, marketing, or a development-related field
</li><li>Proficient in Microsoft Excel, Word, and PowerPoint
</li><li>Excellent skills in writing, interpersonal, customer service, and presentation
</li><li>Adaptable to a fast-paced work environment and changing needs and shifting priorities
</li><li>Detail-oriented, well-organized, with the ability to multitask, meet deadlines, and work independently
</li></ul>Pay Range:
Minimum - Maximum: $17.50/hr
RFCUNY Benefits
 
RFCUNY Employee Benefits and Accruals
Equal Employment Opportunity Statement
 
The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.</div>

Administrative Assistant Intern

Hawksmoor

<div><div>Food &amp; Beverage Coordinator
Hawksmoor New York opened to rave reviews in 2021 and welcomed guests into our beautiful restaurant, based in a National Historic Landmark, The United Charities Building. We are now excited to commence the search for a Food &amp; Beverage Coordinator who will have an array of responsibilities covering guest emails, event bookings, responding to guest feedback, working with department leads on admin, onboarding and will be a recruitment support to the restaurant.
 We believe people do their best work when they are comfortable, supported and have fair treatment. The key thing to know is that the people at Hawksmoor get to come to work and fully be themselves.
 This role will report directly to the General Manager and support the full management team.
Primary Duties include but are not limited to: 
<ul><li>
Posting recruitment adverts, screening candidates and booking in trail shifts and interviews</li><li>
New starter onboarding</li><li>
Supporting Managers on admin, paperwork, inventory, scheduling and reporting</li><li>
Invoice processing</li></ul>
Desired Experience:<ul><li>
2 years&rsquo; work experience in restaurants working with recruiting or as an admin assistant</li><li>
Communicates information effectively and efficiently</li><li>
Able to work variable schedule, per the needs of the business</li><li>
Ability to perform essential job functions under pressure, maintain professionalism when working under stress</li></ul></div>
INDHEADOFFICE</div>

Food & Beverage Coordinator

WPP Media

<div><div>About WPP Media

WPP is the trusted growth partner for the world's leading brands. With exceptional talent, trusted data and intelligence, and world-class partnerships &ndash; all united by our pioneering agentic marketing platform, WPP Open &ndash; we help clients navigate change, capture opportunity, and deliver transformational growth.

WPP Media is WPP's AI-driven media operating unit, bringing together media, data, and partnerships to deliver creative personalisation at scale. Connected through WPP Open and powered by Open Intelligence, clients see exactly where, how, and why their media investment is working.

For more information, visit wppmedia.com.</div>
About WPP Media

WPP is the trusted growth partner for the world's leading brands. Utilizing exceptional talent, trusted data, and world-class partnerships&mdash;all united by our pioneering agentic marketing platform, WPP Open&mdash;we help clients navigate change and deliver transformational growth.

WPP Media is WPP's AI-driven media operating unit, bringing together media, data, and partnerships to deliver creative personalization at scale. Connected through WPP Open and powered by Open Intelligence, we ensure clients see exactly how and why their media investment is working. For more information, visit wppmedia.com. 


Role Summary

WPP Media is committed to cultivating future industry leaders through our award-winning Launch Pad Program (our associate cohort experience) and our comprehensive Internship Program.

The Manager, Emerging Talent Programs is a collaborative role responsible for the end-to-end strategy, execution, and management of both the summer internship and cohort-based associate hiring programs. This role drives the recruitment, operational, and programmatic strategies needed to attract, hire, and retain high-performing, diverse, and non-traditional early career talent. Managing a Recruitment Coordinator, the Manager serves as a key organizational liaison to ensure WPP Media remains a premier destination for emerging talent. 


Key Responsibilities
<div>
<ul><li>Strategic Leadership &amp; Team Management</li></ul>
</div><ul><li><ul><li>Campus &amp; Sourcing Strategy: Develop and execute a data-driven US campus recruiting and early talent strategy aligned with WPP Media's vision, culture, and inclusion and impact initiatives.</li>
</ul></li></ul><ul><li><ul><li>Team Leadership: Manage, coach, and develop a Recruitment Coordinator and junior team members on full-cycle recruiting and day-to-day operations.</li>
</ul></li></ul><ul><li><ul><li>Onboarding &amp; Training: Onboard and train new Emerging Talent recruiters on recruitment processes, ATS workflows, and ongoing professional development.</li>
</ul></li></ul><ul><li><ul><li>Financial Management: Co-manage the campus recruiting budget and evaluate the ROI of all sourcing and programming initiatives.</li>
</ul></li></ul><div><ul><li>Program Management &amp; Operations (Launch Pad &amp; Internships)</li></ul>
</div><ul><li><ul><li>End-to-End Execution: Oversee the planning, scheduling, and execution of the annual program calendar, including full-time Summer Internships, part-time internships (as offered), and Launch Pad associate cohorts.</li>
</ul></li></ul><ul><li><ul><li>Cohort Administration: Manage operational logistics for each cohort, including data reporting, meeting recaps, and partnership with TA and People Ops to meet offer letter, NHA, and provisioning deadlines.</li>
</ul></li></ul><ul><li><ul><li>Continuous Improvement: Partner with the Learning &amp; Effectiveness (L&amp;E) team to establish continuous program assessments. Lead post-program reviews and annual competitor analyses to optimize future cohorts.</li>
</ul></li></ul><ul><li><ul><li>Performance &amp; Transitions: Coordinate goal-setting, evaluations, and career conversations with Interns. Partner with hiring managers and Resource Management to transition high-performing interns into permanent roles or alumni networks.</li>
</ul></li></ul><div><ul><li>Sourcing, Recruitment &amp; Candidate Experience</li></ul>
</div><ul><li><ul><li>Full-Cycle Recruitment: Manage a balanced, reduced requisition load, ensuring a high-touch, structured, and positive candidate experience.</li>
</ul></li></ul><ul><li><ul><li>Diversity Pipelines: Analyze and report on candidate demographics to ensure diverse, non-traditional talent pools are actively represented.</li>
</ul></li></ul><ul><li><ul><li>Employer Branding: Partner with MarComms to design and deliver compelling employer branding materials via Handshake, social media, and campus marketing campaigns.</li>
</ul></li></ul><div><ul><li>Programming, Event Planning &amp; Campus Relations</li></ul>
</div><ul><li><ul><li>University Partnerships: Build and maintain strategic relationships with target universities, career centers, student groups, and national diversity-focused organizations.</li>
</ul></li></ul><ul><li><ul><li>Event Execution: Plan and execute virtual and in-person campus events, including information sessions, career fairs, and workshops in collaboration with the Emerging Talent team.</li>
</ul></li></ul><ul><li><ul><li>Alumni Engagement: Design and implement structured engagement and alumni initiatives (e.g., mentorship, networking events) to foster long-term connections.</li>
</ul></li></ul><div><ul><li>Stakeholder Engagement &amp; Collaboration</li></ul>
</div><ul><li><ul><li>Cross-Functional Collaboration: Partner with Resource Management, L&amp;E, and People teams to align program outcomes with business talent needs.</li>
</ul></li></ul><ul><li><ul><li>Operational Liaison: Serve as the primary point of contact for Interns, hiring managers, people partners, and other business stakeholders to resolve program-related issues or feedback.</li>
</ul></li></ul><ul><li><ul><li>Data &amp; Analytics: Track, analyze, and present campus recruiting metrics, hiring trends, and key program KPIs to senior leadership.</li>
</ul>
</li></ul>Skills and Experience

Required:
<ul>
<li>Early Careers Expertise: Proven experience in early careers/campus recruiting, program management, cohort-based hiring, and event planning.</li>
</ul><ul><li>People Management: Demonstrated experience coaching and developing recruitment or operations staff.</li>
</ul><ul><li>Stakeholder Management: Ability to influence, guide, and build consensus with senior leaders and cross-functional teams in a matrixed environment.</li>
</ul><ul><li>Operations &amp; Systems: Experience designing and managing high-volume/bulk recruitment operations and structured internship programs.</li>
</ul><ul><li>Data &amp; ROI Metrics: Ability to track, analyze, and leverage KPIs to measure program success and evaluate ROI.</li>
</ul><ul><li>Communication: Strong interpersonal skills with an open, collaborative, and professional communication style.</li>
</ul>
Preferred / Plus:
<ul>
<li>Experience managing Canadian or international early career/campus programs.</li>
</ul><ul><li>Proficiency with Greenhouse (ATS), Handshake, and MS Office Suite (Word, Excel, PowerPoint, Outlook, TEAMS).</li>
</ul><ul><li>Experience or domain knowledge in the media, advertising, or creative agency industries.</li>
</ul><ul><li>Ability to travel locally or domestically as needed for recruitment events.</li></ul> 


Life at WPP Media &amp; Benefits

Our passion for shaping the next era of media is powered by our commitment to Be Extraordinary, Lead Optimistically, and Champion Growth and Development. WPP Media offers an open, inclusive environment built on trust and respect, supported by active Employee Resource Groups and regular collaborative events.

We operate under a hybrid work model, with teams expected in the office four days a week. We offer a comprehensive benefits package, including competitive medical, vision, and dental insurance, group retirement plans, generous paid time off, and mental health resources. For more details, visit mybenefits.wpp.com.<div>

Please read our Privacy Notice for more information on how we process the information you provide.</div></div>

Manager, Emerging Talent Programs

CBRE

\" Ready to take your career to the next level? Join our top tier Workplace Experience Host Team at CBRE, where you'll collaborate with a diverse group of associates to provide white glove hospitality to employees and clients, creating a wonderful workplace environment and daily experience \"
 
About the Role: 
As a CBRE Workplace Experience Coordinator, you'll be responsible for delivering a world-class customer service experience to employees and guests of a designated building.
 This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building. What You’ll Do:
 First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols.
 Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups.
 Arrange and confirm recreational, dining, and business activities on behalf of the requestor.
 Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding.
 Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner.
 Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies.
 Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.
 Coordinate with vendors who supply services or goods to the workplace.
 Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager.
 Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
 What you’ll need
 Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
 HS Diploma or GED or equivalent experience required. A minimum of 3-4 years of front desk, concierge, customer service, or other hospitality experience. Open and flexible work schedules. Ability to comprehend and interpret instructions, and memos and ask clarifying questions. Desire to present information to an internal department and/or large groups of employees. Comfortable meeting and engaging with new people with a warm demeanor, being able to assess circumstances, empathize, and offer help. Apply a high level of attention to detail as well as strong verbal and written skills. Ability to work requiring significant walking or through other means of mobility. This includes standing in position for extended periods, reaching, bending, stooping, pushing and/or pulling, and frequently lifting up to 40 lbs Working knowledge of Google Docs and Slack. Some experience with Jira would be useful but not required.
 Why CBRE?
 A culture of respect, integrity, service, and excellence crafts our approach to every opportunity
 CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Workplace Experience Coordinator position is $50,000 annually and the maximum salary for the Workplace Experience Coordinator position is $68,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.
 Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
 
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Workplace Experience Coordinator - New York City, NY

USA Crawls

New York City hospitality and entertainment company seeking reliable, fun, and friendly individuals to host/assist with weekend events in East/West Village and Lower East Side.<ul><li>$35/hr + bonus pay</li><li>Flexible scheduling</li><li>Positive/fun environment</li><li>Networking opportunities</li><li>Convenient to public transportation</li></ul>Events are 3.5 hours (every Wednesday, Friday + Saturday, 8:45 PM - 12:15 AM), and pay starts at $35/hour + bonus. Scheduling is flexible, and shared so not every night is required. Position provides great networking opportunities, and all takes place in a fun/positive environment. Position is a strong fit for an actor and/or entertainer and individuals working the theatre / theater industry.<ul><li>Hosts must be punctual, neatly-dressed, and maintain a up-beat and professional attitude.</li><li>Major duties include greeting attendees, answering questions, capturing photos and short video, and promoting a fun social atmosphere.</li><li>Restaurant, bar, server, catering, and hospitality experience all helpful, but not required.</li><li>Must be comfortable with dealing with groups of 15-30 people. Must be 21+.</li></ul>Please apply with resume and a brief intro. Thank you.Job Type: Part-timePay: $35.00 - $45.00 per hourApplication Question(s):<ul><li>In one sentence: what is the job of a pub crawl host?</li></ul>Work Location: In person

Host / hostess - must be 21+

Guerlain

<div>Company Description 
Since 1828, Guerlain - an iconic luxury French Perfume &amp; Cosmetics brand, part of the LVMH Group - has explored, innovated and perfected its Fragrance, Skincare and Makeup thanks to its daring creators of mythical creations with timeless know-how. All with Nature and Art as inspiration and the Culture of Beauty as a signature.
In Fragrance, Guerlain Master Perfumer, Thierry Wasser, embodies the fifth generation of Guerlain Perfumers. As a figure within the contemporary fragrance world, Thierry Wasser has put his name to many of the House&rsquo;s creations. He contributes to an olfactory legacy of some 1100 fragrances and explores the world in search of the most exclusive raw materials. In Makeup, newly appointed Guerlain Creative Director of Makeup, Violette, seemed destined to join the house synonymous with French beauty and constant innovation. With her creativity, Parisian chic and eye for high standards, she knows better than anyone else that makeup is nothing if not the art of bringing out the beauty in each and every one of us.
The House is committed to preserving biodiversity, innovating sustainably, acting for the climate and creating a positive social impact. Above all, Guerlain seeks to protect one of Nature&rsquo;s most precious wonders: bees, sentinels of the environment and symbol of the House. 
Job Description 
Elevate the visual representation of the Guerlain brand in all point of sales across the U.S.
Visual Merchandising
Elevating and Enhancing the Guerlain Image<ul><li>
Elevate the Guerlain experience with enhanced merchandising elements and tools; including, event animation elements, counter animation elements, launch elements</li><li>
Analyze current event elements and tools, and propose new solutions</li><li>
Assist with marketing, and sales efforts at each retail location by designing, developing and customizing merchandising strategies and creating visual opportunities</li><li>
Create a visual merchandising database with information on each department store doors</li><li>
Partner with Paris HQ Visual Merchandising team to ensure global soft merchandising development meet the US market needs requirements</li></ul>
Visual Merchandising Training<ul><li>
Partner with the Guerlain Sales Field and provide training on design concepts, visual display standards, and the proper maintenance of the overall visual merchandising efforts</li><li>
Provide on-the-job training to members of the store team in key flagship doors to actively support the visual merchandising efforts</li></ul>
Retailer Relationships<ul><li>
Maintain and cultivate relationships with retail partners</li><li>
Create database of key contacts per retailer</li></ul>
Sephora<ul><li>
Partner with the marketing team and gondola vendor for the design and implementation of seasonal updates</li></ul>
Store Design
Partner with Paris HQ store design team to develop Guerlain flagship counters and freestanding stores and coordinate all project management aspects for construction and installation.
Specific responsibilities include:<ul><li>
Review all design and construction documents pertaining to each project</li><li>
Partner with VP, Sales to obtain retailer approval for new and remodeled counters</li><li>
Establish timetables and drive all parties to complete phases as scheduled</li><li>
Coordinate bid process with Purchasing Department</li><li>
Review shop drawings with Paris HQ store design team</li><li>
Provide on-site construction supervision</li><li>
Work with internal teams to provide proper merchandising elements for installations.</li><li>
Coordinate all punch lists post-installation</li></ul>
Organizational Structure<ul><li>
Reports to: General Manager, US</li><li>
Positions Supervised: 2 Managers &amp; 1 Coordinator</li><li>
Internal Partners: VP of Sales, Regional Sales Managers, VP of Marketing, Controller</li><li>
External Partners: Paris HQ Visual Merchandising &amp; Store Design team, Retail Partners&rsquo; Visual Merchandising &amp; Store Planning teams, Service Providers</li></ul> 

Qualifications 
<ul><li>
10+ years of visual merchandising and store design experience in a similar or related industry</li><li>
Must possess strong analytical skills, good oral and written presentation skills</li><li>
Excellent computer skills, including in Microsoft Outlook, Word, Excel, and PowerPoint, Adobe Creative Suite and AutoCad Exhibit a keen ability to be proactive as well as handle a multitude of projects at one time</li><li>
Highly organized and detail-oriented; hands-on professional</li><li>
Should be a strategic leader and excellent team player</li><li>
Architecture, industrial or interior design degree required</li></ul> 

Additional Information 
<ul><li>
Located in New York corporate office</li><li>
Travel required based on needs of the business</li></ul>
LVMH Inc. uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward various levels of expertise, performance and tenure.
While the published salary range is a good faith reflection of the targeted salary level for the position, LVMH Inc. reserves the right to pay outside of the published salary range of$150,000.00 - $160,000.00.
This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
All your information will be kept confidential according to EEO guidelines.</div>

Director, Visual Merchandising & Store Design

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