executive assistant

office manager

receptionist

recruiter

account coordinator

event coordinator

Dockside Restaurant on York Harbor

<p><b>Company Overview</b></p><p>Dockside Restaurant on York Harbor offers a unique dining experience with stunning water views and a menu that celebrates the best of New England seafood and local, organic ingredients. Our commitment to exceptional food and service makes us a beloved destination for both locals and visitors.</p><p><b>Summary</b></p><p>The Banquet Captain is responsible for overseeing banquet events, ensuring exceptional service, and managing banquet staff to deliver seamless and memorable experiences. This role demands strong leadership, attention to detail, and outstanding customer service skills to ensure each event runs efficiently and meets client expectations.</p><p><b>Responsibilities</b></p><ul><li><b>Event Coordination:</b> Supervise and coordinate banquet events, ensuring that all setup, service, and breakdown are executed according to event specifications.</li><li><b>Staff Supervision:</b> Lead and direct banquet servers, bartenders, and support staff, ensuring they adhere to service standards and company policies.</li><li><b>Guest Relations:</b> Serve as the primary point of contact for guests and event organizers, addressing concerns, special requests, and last-minute changes professionally.</li><li><b>Setup &amp; Breakdown:</b> Oversee table settings, buffet arrangements, and event d&eacute;cor to ensure proper presentation and adherence to event plans.</li><li><b>Food &amp; Beverage Service:</b> Ensure timely and efficient food and beverage service, maintaining high levels of quality and customer satisfaction.</li><li><b>Training &amp; Development:</b> Assist in training banquet staff on service standards, etiquette, and company policies.</li><li><b>Problem-Solving:</b> Handle any issues that arise during events, including guest complaints, staff shortages, or service delays, ensuring smooth operations.</li><li><b>Compliance &amp; Safety:</b> Ensure all health, safety, and sanitation regulations are followed, including alcohol service laws and venue policies.</li><li><b>Inventory Management:</b> Assist in managing banquet supplies, linens, and equipment, ensuring availability for upcoming events.</li><li><b>Post-Event Duties:</b> Oversee the closing operation, breakdown and cleanup of banquet spaces / restaurant and ensuring areas are restored to their original condition.</li><li><b>Administrative Duties:</b> Ensuring all banquet contracts all closed out correctly</li><li><b>Additional Duties:</b> may be assigned at the discretion of management to help the overall business</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in food service management or catering roles.</li><li>Strong leadership skills with the ability to motivate a team.</li><li>Excellent communication skills for interacting with guests and staff.</li><li>Knowledge of culinary practices and food safety standards.</li><li>Ability to manage multiple tasks in a fast-paced environment.</li></ul><p>If you have a passion for exceptional service and want to be part of a dynamic team at Dockside Restaurant, we invite you to apply today!</p><p>Job Types: Full-time, Part-time, Seasonal</p><p>Pay: $20.00 - $50.00 per hour</p><p>Work Location: In person</p>

Banquet Captain

TAIT

<p></p><div>TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock &lsquo;n&rsquo; roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT&rsquo;s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyonc&eacute;, and The Olympics<br>
<br>
<b>TAIT</b> is looking for experienced <b>Freelance Event Logistics Managers (U.S.-based)</b> to support a major project taking place on-site in Washington, DC from July to late October 2026, with remote work beginning June 2026. Travel and accommodations will be provided for on site time.<br>
<br>
<i>This is a temporary contract role, not a full-time staff position.</i><br>
<br>
<b>Position Purpose:</b><br>
The Freelance Event Logistics Manager will lead solicitation and development of vendor research, proposals and quoting, oversee and maintain production schedules, and oversee vendor/contractor work on site. The ideal candidate will be experienced with outdoor, large scale, temporary event builds.<br>
<br>
<b>Responsibilities:</b><ul><li>
Lead solicitation and development of department vendor proposals, including office trailers, heavy equipment, fencing, site sanitation &amp; facilities, crew catering, radios, traffic management, etc.
</li><li>Assist in day-to-day oversight of Logistics Coordinators and Office Managers</li><li>
Oversee site purchasing, shipping, and receiving, including documentation and tracking of elements.</li><li>
Oversee site trucking and deliveries</li><li>
Contribute to and maintain knowledge of production schedule</li><li>
Contribute to development of site access and credential management system</li><li>
Support in the development and delivery of special projects with research for suppliers, logistics, and other resources as assigned.</li><li>
Lead vendor onboarding, paperwork, and communications</li><li>
Develop understanding and maintain knowledge of department budget</li><li>
Participate in hiring and scheduling Production Assistants and Runners</li><li>
Track ongoing vendor needs onsite including communicating schedule adjustments and project developments.</li><li>
Approve on site purchases and additions, escalating for budget approval as needed</li><li>
Support and coordinate sustainability practices and tracking.</li><li>
Support all departments with on-the-ground needs</li><li>
This position is intentionally fluid, duties will shift based on daily priorities, team needs, and across-department demands.</li></ul><br>
<b>
Position Requirements:</b><ul><li>
5+ years of large scale, event management, production, or related experience; Bachelor's degree preferred.</li><li>
Exceptional verbal and written communication skills.</li><li>
Strong project management and budget management abilities.</li><li>
Highly organized with a detail‑driven, proactive approach.</li><li>
Proficient with Microsoft Office, Google Workspace, Airtable, and similar tools.</li><li>
Positive, solutions-oriented attitude with the ability to work under pressure.</li><li>
Flexibility to work nights, weekends, and irregular hours based on event needs.</li><li>
Ability to work independently while collaborating closely with cross-functional teams.</li><li>
Professionalism, discretion, and tact when handling sensitive information.</li></ul>
TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.</div>

Freelance Event Logistics Manager (U.S. Based) - Washington D.C. Project

Blackstone

<div>
 Blackstone is the world&rsquo;s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X, and Instagram.
 <br/>
 <br/>
 <strong>
  Blackstone Real Estate
  <br/>
  <br/>
 </strong>
 Blackstone is a global leader in real estate investing. Blackstone&rsquo;s real estate business was founded in 1991 and has US $319 billion of investor capital under management. Blackstone is the largest owner of commercial real estate globally, owning and operating assets across every major geography and sector, including logistics, data centers, residential, office and hospitality. Our opportunistic funds seek to acquire undermanaged, well-located assets across the world. Blackstone&rsquo;s Core+ business invests in substantially stabilized real estate assets globally, through both institutional strategies and strategies tailored for income-focused individual investors including Blackstone Real Estate Income Trust, Inc. (BREIT). Blackstone Real Estate also operates one of the leading global real estate debt businesses, providing comprehensive financing solutions across the capital structure and risk spectrum, including management of Blackstone Mortgage Trust (NYSE: BXMT).
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Blackstone Real Estate is seeking a highly organized Administrative Assistant to support the Office of the Head of Blackstone Real Estate. This role works in close partnership with the office&rsquo;s senior-level Executive Assistant and provides essential administrative, expense, and event-planning support. The position plays a key role in ensuring the smooth day-to-day operations of the office and supporting senior leadership in a fast-paced environment.
 <br/>
 <br/>
 <strong>
  Administrative &amp; Executive Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support the Office of the Head of Blackstone Real Estate in coordination with the Executive Assistant.
  </li>
  <li>
   Assist with calendar management, meeting coordination, and travel arrangements as directed by the Executive Assistant.
  </li>
  <li>
   Provide support on ad hoc projects and special initiatives for the leadership team.
  </li>
  <li>
   Handle sensitive and confidential information with the utmost discretion.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Expense Management (Primary Owner)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prepare, submit, and track expense reports accurately and on time, in accordance with firm expense policies.
  </li>
  <li>
   Partner with Finance and internal stakeholders to resolve expense-related questions or discrepancies.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Event Planning &amp; Coordination (Primary Owner)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Plan and coordinate internal and external events, including leadership meetings, team offsites, group town-halls, and firm-sponsored functions.
  </li>
  <li>
   Manage event logistics such as venue selection, catering, travel coordination, materials, and on-site support, in partnership with the Blackstone Events Team.
  </li>
  <li>
   Track event-related expenses and support post-event reconciliation as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Travel Arrangements And Planning (Primary Owner)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate domestic and international travel arrangements for the Head of Blackstone Real Estate and related leadership, in alignment with direction and priorities set by the Executive Assistant.
  </li>
  <li>
   Book flights, hotels, ground transportation, and visas as required, with adherence to firm travel policies.
  </li>
  <li>
   Prepare detailed travel itineraries and ensure all logistics are confirmed in advance of travel.
  </li>
  <li>
   Monitor travel schedules for changes or disruptions and proactively manage any necessary re-bookings.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree preferred.
  </li>
  <li>
   5+ years of administrative or executive support experience, preferably within financial services, real estate, or a similarly dynamic professional environment.
  </li>
  <li>
   Experience with expense management (preferably Concur) and event planning.
  </li>
  <li>
   Exceptional organizational skills and strong attention to detail.
  </li>
  <li>
   Effectively manage multiple priorities and meet deadlines with minimal supervision.
  </li>
  <li>
   Strong written and verbal communication skills.
  </li>
  <li>
   Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
  </li>
  <li>
   Professional presence, sound judgment, and discretion when working with senior-level leadership.
   <br/>
   <br/>
  </li>
 </ul>
 The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.
 <br/>
 <br/>
 <strong>
  Expected annual base salary range:
  <br/>
  <br/>
 </strong>
 $70,000 - $130,000
 <br/>
 <br/>
 Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.
 <br/>
 <br/>
 Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone&rsquo;s sole discretion.
 <br/>
 <br/>
 Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.
 <br/>
 <br/>
 If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), +44 (0)20 7451 4000 (EMEA) or +852 3656 8600 (APAC).
 <br/>
 <br/>
 Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:
 <br/>
 <br/>
 <ul>
  <li>
   Attending client meetings where you are discussing Blackstone products and/or and client questions;
  </li>
  <li>
   Marketing Blackstone funds to new or existing clients;
  </li>
  <li>
   Supervising or training securities licensed employees;
  </li>
  <li>
   Structuring or creating Blackstone funds/products; and
  </li>
  <li>
   Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.
   <br/>
   <br/>
  </li>
 </ul>
 Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.
 <br/>
 <br/>
 To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered "prefer not to say"). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.
</div>


Real Estate - Administrative Assistant

Union for Reform Judaism

<div><div><div><p><b>Marketing &amp; Communications Coordinator</b></p>
</div><div><p><b>Location:</b> Remote, with occasional in-person meetings as needed</p>
</div><div><p><b>Organization:</b> Association of Reform Jewish Educators (ARJE)</p>
</div><div><p><b>Reporting </b><b>to:</b><b> </b>Chief Executive Officer</p>
</div><div><p><b>Employment </b><b>Type:</b><b> </b>25 hours a week</p>
</div><div><p><b>Compensation</b><b>:</b> $22-$25 per hour (Not Benefits Eligible)</p>
</div><div><p><b>THE ROLE</b></p>
</div><div><p>Bring your creativity, digital savvy, and attention to detail to the Association of Reform Jewish Educators (ARJE) and help amplify the voices, stories, and impact of Jewish educators across North America. The Marketing &amp; Communications Coordinator will drive ARJE&rsquo;s day-to-day communications and digital engagement efforts, ensuring a consistent, compelling, and mission-aligned presence across platforms. This role leads social media, email marketing, website management, and event promotion while supporting member engagement and organizational operations.</p>
</div><div><p>This position is ideal for someone who enjoys both creative storytelling and operational coordination, and who can transform ideas into polished communications while keeping projects moving smoothly behind the scenes. The Coordinator will work closely with staff, lay leaders, volunteers, and partners to strengthen ARJE&rsquo;s visibility, deepen member connection, and support the organization&rsquo;s strategic priorities. Through thoughtful communications and meaningful member engagement, this role helps strengthen the visibility, connectivity, and impact of Reform Jewish education professionals across North America.</p>
</div><div><p><b>WHAT YOU WILL </b><b>DO</b></p>
</div><div><p>Communications &amp; Marketing</p>
</div><div><ul><li><p>Develop and manage ARJE&rsquo;s social media calendar, including coordinating and supporting volunteer and lay leader contributions.</p></li>
</ul></div><div><ul><li><p>Draft, format, and distribute the weekly ARJE Achshav newsletter.</p></li>
</ul></div><div><ul><li><p>Create engaging digital content, including graphics, social media posts, event promotions, and email campaigns.</p></li>
</ul></div><div><ul><li><p>Maintain and update the ARJE website, including building new pages, updating content, improving site navigation and user experience, and coordinating advanced technical needs with external web designers.</p></li>
</ul></div><div><ul><li><p>Ensure website content and GrowthZone integrations accurately reflect current programs, events, and organizational offerings.</p></li>
</ul></div><div><ul><li><p>Proofread and edit organizational communications, articles, announcements, and promotional materials.</p></li>
</ul></div><div><ul><li><p>Ensure communications are visually engaging, accessible, aligned with organizational values, and reflective of principles of racial equity, diversity, inclusion, and belonging.</p></li>
</ul></div><div><ul><li><p>Track and analyze engagement metrics across communication platforms and provide insights to strengthen messaging, outreach, and member engagement.</p></li>
</ul></div><div><p>Member Engagement</p>
</div></div><div><div><ul><li><p>Serve as the first point of contact for general inquiries through the ARJE office email account.</p></li>
</ul></div><div><ul><li><p>Support members by answering questions related to membership, events, resources, and the Info Hub.</p></li>
</ul></div><div><ul><li><p>Maintain and organize member-facing resources, including videos, job postings, conference materials, and schedules.</p></li>
</ul></div><div><ul><li><p>Help foster a welcoming, responsive, and relationship-centered experience for members and partners.</p></li>
</ul></div><div><p>Events &amp; Organizational Coordination</p>
</div><div><ul><li><p>Coordinate logistics for virtual events and leadership meetings, including GrowthZone setup and Zoom management.</p></li>
</ul></div><div><ul><li><p>Coordinate all communications, graphics, photography, publicity and participant information for ARJE annual conference.</p></li>
</ul></div><div><ul><li><p>Maintain and manage the shared organizational calendar.</p></li>
</ul></div><div><ul><li><p>Ensure events are promoted consistently across communication channels, including social media and newsletters.</p></li>
</ul></div><div><ul><li><p>Partner with lay leaders and volunteers to support event marketing and participant engagement.</p></li>
</ul></div><div><ul><li><p>Help optimize event visibility, accessibility, and participation through thoughtful communications and coordination.</p></li>
</ul></div><div><ul><li><p>Support smooth communication workflows and project follow-through across the organization.</p></li>
</ul></div><div><ul><li><p>Provide administrative and coordination support to the CEO and ARJE lay leadership as needed.</p></li>
</ul></div><div><p><b>Who You Are</b></p>
</div><div><p>You are creative, organized, collaborative, and mission-driven. You enjoy bringing ideas to life through compelling communications and thoughtful digital engagement. You are equally comfortable drafting a newsletter, troubleshooting website updates, coordinating event logistics, or responding warmly to member inquiries.</p>
</div><div><p>You thrive in environments where flexibility, initiative, and relationship-building matter, and you take pride in producing polished, high-quality work that strengthens community connection.</p>
</div><div><p><b>Keys to Success</b></p>
</div><div><ul><li><p>Compelling storyteller: You create engaging and mission-centered content that connects with educators, leaders, and community members.</p></li>
</ul></div><div><ul><li><p>Creative and detail-oriented: You generate fresh ideas while maintaining strong organization and follow-through.</p></li>
</ul></div><div><ul><li><p>Digitally fluent: You understand social media platforms, email marketing, website management, and digital engagement best practices.</p></li>
</ul></div><div><ul><li><p>Independent and proactive: You take initiative, manage competing priorities effectively, and move projects forward with minimal supervision.</p></li>
</ul></div></div><div><div><ul><li><p>Collaborative communicator: You build strong relationships and communicate clearly and professionally with colleagues, volunteers, and members.</p></li>
</ul></div><div><ul><li><p>Member-centered: You value responsive service and helping people feel welcomed, informed, and connected.</p></li>
</ul></div><div><p><b>Preferred</b><b> </b><b>Qualifications</b></p>
</div><div><ul><li><p>Experience in communications, marketing, digital media, nonprofit administration, or a related field.</p></li>
</ul></div><div><ul><li><p>Experience managing social media platforms, email marketing systems, and websites.</p></li>
</ul></div><div><ul><li><p>Familiarity with Canva, Microsoft and Google Suites, Zoom, and/or other digital engagement tools preferred.</p></li>
</ul></div><div><ul><li><p>Strong writing, editing, and proofreading skills.</p></li>
</ul></div><div><ul><li><p>Ability to manage multiple projects and deadlines simultaneously.</p></li>
</ul></div><div><p><b>About the ARJE</b></p>
</div><div><p>The Association of Reform Jewish Educators (ARJE) is the professional association for Jewish educators connected to the Reform Movement through personal and/or professional affiliation.</p>
</div><div><p>ARJE advances excellence in Jewish teaching and learning across congregations, immersive experiences, after-school programs, communal organizations, and beyond. ARJE members enrich lives by challenging minds, nurturing souls, and strengthening Jewish communities.</p>
</div><div><p>We are the voice for Reform Jewish education and are dedicated to advancing the profession of the Jewish educator. ARJE brings together Reform Jewish educational leaders who aspire to live out their sacred calling with dedication, kavod (honor), and a commitment to Jewish values and ideals.</p>
</div><div><p><b>Equal opportunity </b><b>EMPLOYER</b></p>
</div><div><p>ARJE strives to create a welcoming and inclusive environment that recognizes diversity as a critical organizational strength. We are committed to policies and practices that advance equity, inclusion, and equal opportunity in all aspects of employment. We encourage applications from women, people of color, people with disabilities, individuals who identify as LGBTQIA+, and members of other historically underrepresented communities. ARJE provides equal employment opportunities to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law.</p>
</div><div><p>We know strong candidates may not meet every qualification listed above. If you are excited about this role and believe you could thrive in it, we encourage you to apply.</p>
</div><div><p><b>Application Process</b></p>
</div><div><p><b>Please apply online and include a resume and a one-page cover letter</b> describing your interest in the role and how your experience aligns with the qualifications listed and what you might do to share the organization&rsquo;s story. We look forward to hearing from you!</p></div></div></div><p></p>

Marketing & Communications Coordinator - ARJE

Aisles and Abroad

<div>
 <strong>
  Position Overview
  <br/>
 </strong>
 We are currently seeking a dependable and detail-oriented
 <strong>
  Booking Coordinator
 </strong>
 to support scheduling and reservation coordination. This role focuses on assisting with booking requests, organizing details, and ensuring all arrangements are handled accurately and efficiently.
 <br/>
 <br/>
 This is a fully remote position ideal for individuals who are organized, responsive, and enjoy working in a structured, client-focused environment.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist with coordinating bookings, reservations, and scheduling requests
  </li>
  <li>
   Gather and organize client information and preferences
  </li>
  <li>
   Review reservation details to ensure accuracy and completeness
  </li>
  <li>
   Communicate confirmations, updates, and follow-ups in a timely manner
  </li>
  <li>
   Maintain organized records of bookings and client interactions
  </li>
  <li>
   Support a smooth and efficient coordination process from start to finish
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong organizational and multitasking skills
  </li>
  <li>
   Clear and professional communication abilities
  </li>
  <li>
   Ability to work independently in a remote environment
  </li>
  <li>
   Detail-oriented with strong follow-through
  </li>
  <li>
   Comfortable using email, online systems, and scheduling tools
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred (Not Required)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience in customer service, administrative support, or coordination roles
  </li>
  <li>
   Interest in travel, hospitality, or event-related services
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We Offer
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Flexible remote work environment
  </li>
  <li>
   Structured onboarding and ongoing guidance
  </li>
  <li>
   Opportunities for growth based on performance
  </li>
  <li>
   Supportive and collaborative team setting
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Environment
  <br/>
 </strong>
 This is a remote role requiring a reliable internet connection and the ability to stay organized and productive in a virtual workspace.
 <br/>
 <br/>
 <strong>
  Apply Today
  <br/>
 </strong>
 If you enjoy coordinating details, assisting with reservations, and working in a flexible remote environment, we encourage you to apply.
 <br/>
 <br/>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>


Remote | Booking Coordinator | Training Provided

<div><div><p><b>About CGC</b></p>
<p>
CGC is a nonprofit investment firm that finances and originates clean energy, water, and resilient infrastructure projects to accelerate clean air, clean water, and affordable energy for communities across America.</p>
<p>
We collaborate with the public and private sectors to bridge financing gaps and mobilize private capital into projects that deliver measurable economic and environmental impact at scale. Every dollar we invest is structured to multiply, generating durable returns for people, markets, and the environment.</p>
<p>
Over the past decade, CGC has demonstrated the power of public-private investment by helping catalyze economic accelerators nationwide and mobilizing billions of dollars toward affordable clean energy and resilient infrastructure. Our model fills market gaps, unlocks private capital, and proves that economic growth and environmental progress can advance together.</p>
<p><b>
A Career at CGC</b></p>
<p>
A career at the CGC is grounded in impact. Our six core values guide how we invest and how we work together.</p>
<p><b>
Innovation</b> drives creative solutions and continuous improvement.<br>
<b>Mission-Driven Focus</b> keeps long-term impact at the center of every decision.<br>
<b>Partnership</b> shapes how we mobilize capital and build trust-based relationships.<br>
<b>Accountability</b> defines our stewardship and commitment to results.<br>
<b>Collaboration</b> strengthens cross-functional teamwork and shared responsibility.<br>
<b>Transparency</b> ensures open communication and integrity in how we operate.</p>
<p>
Our culture is fast-paced, rigorous, and purpose-driven. If you are motivated by solving complex challenges, building new markets, and delivering measurable impact within a collaborative team, CGC offers a platform to do that work with purpose.</p></div><p><b>
Job Summary</b></p>
<p>
Under the direction of the Chief Commercial &amp; Administrative Officer, the Program Coordinator / Executive Assistant provides administrative, coordination, and operational support to the CCAO and designated team members. This role supports the day-to-day execution of team activities by coordinating meetings, collecting and organizing materials, maintaining shared files and team sites, tracking follow-up items, and assisting with routine administrative processes.</p>
<p>
This position serves as a transactional and organizational support function for the CCAO and the broader team, helping ensure that meetings, materials, documentation, and internal coordination processes are well organized and completed on time. The Program Coordinator / Executive Assistant will support internal team operations, cross-functional coordination, and executive administrative needs, while helping maintain clear systems for information sharing and follow-through.</p>
<p>
The role requires strong organizational skills, attention to detail, responsiveness, discretion, and the ability to manage multiple administrative tasks in a fast-paced, mission-driven environment. The ideal candidate is proactive, service-oriented, and comfortable supporting senior leaders and teams through reliable execution of scheduling, logistics, documentation, and coordination responsibilities.</p>
<p><b>
Key Responsibilities</b></p>
<p><b>
Executive Administrative Support</b></p>
<ul>
<li>Provide day-to-day administrative support to the Chief Commercial &amp; Administrative Officer, including calendar management, scheduling, meeting coordination, and follow-up support.</li>
<li>Coordinate internal and external meetings by scheduling participants, preparing calendar invitations, confirming availability, and managing meeting logistics.</li>
<li>Help ensure the CCAO has relevant materials in advance of meetings, including agendas, background documents, presentations, and other supporting materials.</li>
<li>Support email and communications organization as requested, including flagging time-sensitive items, tracking follow-up needs, and helping prepare routine responses or materials.</li>
<li>Maintain organized files, contact lists, records, and administrative systems to support executive and team efficiency.</li>
<li>Handle confidential and sensitive information with discretion and professionalism<b>.</b></li>
</ul>
<p><b>Team Coordination and Meeting Support</b></p>
<ul>
<li>Support the coordination of team meetings, working sessions, cross-functional discussions, and recurring internal cadences.</li>
<li>Attend meetings as requested to take notes, document decisions, capture action items, and track follow-up.</li>
<li>Maintain action item trackers and help ensure team members are aware of deadlines, deliverables, and next steps.</li>
<li>Coordinate with internal stakeholders to gather updates, materials, and inputs needed for team discussions or leadership review.</li>
<li>Support meeting logistics, including room reservations, virtual meeting links, attendee coordination, and document sharing.</li>
</ul>
<p><b>Document, File, and Teams Site Organization</b></p>
<ul>
<li>Organize and maintain the team's Microsoft Teams site, SharePoint folders, shared drives, and other collaboration spaces.</li>
<li>Create and maintain clear folder structures, naming conventions, document libraries, and shared templates to support team organization.</li>
<li>Collect, file, and archive meeting materials, presentations, memos, trackers, approvals, and other team documents.</li>
<li>Ensure that team materials are accessible, current, and organized in accordance with internal practices.</li>
<li>Support version control and document routing for routine team materials, approvals, and meeting packets.</li>
<li>Identify opportunities to improve team file organization, information sharing, and administrative workflows.</li>
</ul>
<p><b>Program and Operational Coordination</b></p>
<ul>
<li>Provide administrative and coordination support for team workstreams, projects, and recurring operational processes.</li>
<li>Maintain trackers, workplans, timelines, contact lists, and status documents to support visibility into team activities.</li>
<li>Track deadlines, deliverables, dependencies, and follow-up items across multiple administrative or program coordination activities.</li>
<li>Assist with collecting inputs from team members and compiling information into summaries, trackers, presentations, or other materials.</li>
<li>Support routine reporting and coordination needs by organizing information, updating documents, and helping prepare materials for internal use.</li>
<li>Assist with special projects and team initiatives that require administrative coordination, information management, or logistical support.</li>
</ul>
<p><b>Travel, Events, and Administrative Logistics</b></p>
<ul>
<li>Coordinate travel arrangements for the CCAO and designated team members as needed, including flights, lodging, ground transportation, itineraries, and meeting logistics.</li>
<li>Prepare and organize travel materials, schedules, confirmations, and related documentation.</li>
<li>Process expense reports, reimbursements, invoices, and other administrative documentation in accordance with CGC policies and procedures.</li>
<li>Support logistics for team meetings, retreats, stakeholder convenings, workshops, and other internal or external events.</li>
<li>Coordinate with vendors, consultants, venues, and internal staff to support meeting and event execution.</li>
<li>Assist with procurement, contract routing, invoice tracking, or other administrative approval processes as needed.</li>
</ul>
<p><b>Cross-Functional Communication and Team Support</b></p>
<ul>
<li>Serve as a coordination point between the CCAO, team members, and internal stakeholders to support timely communication and follow-through.</li>
<li>Help route information, requests, and materials to the appropriate individuals or teams.</li>
<li>Support cross-functional collaboration by maintaining organized records, tracking follow-up items, and ensuring continuity across meetings and workstreams.</li>
<li>Provide professional and responsive support to internal and external stakeholders.</li>
<li>Assist with onboarding logistics, team communications, and administrative processes as needed.</li>
<li>Perform other duties and special projects as assigned.<b>
</b></li></ul><p><b>Required Skills and Abilities</b></p>
<ul>
<li>Bachelor's degree and 4+ years of experience, or an equivalent combination of education and directly related experience.</li>
<li>Experience providing administrative, program coordination, or team operations support in a professional office environment.</li>
<li>Strong calendar management and scheduling skills, including experience coordinating meetings with multiple internal and external participants.</li>
<li>Excellent organizational skills and attention to detail, with the ability to manage multiple tasks, deadlines, and follow-up items.</li>
<li>Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.</li>
<li>Experience organizing shared files, team sites, document libraries, trackers, and collaboration tools.</li>
<li>Strong written and verbal communication skills.</li>
<li>Ability to prepare agendas, collect meeting materials, take notes, document action items, and support follow-up.</li>
<li>Ability to handle confidential and sensitive information with discretion.</li>
<li>Professional, responsive, and service-oriented approach to supporting senior leaders, team members, and external stakeholders.</li>
<li>Ability to work independently, anticipate administrative needs, and follow through on routine tasks with minimal supervision.</li>
<li>Comfort operating in a fast-paced, mission-driven environment with shifting priorities.</li>
<li>Interest in CGC's mission and ability to support organizational goals through strong administrative execution.</li>
</ul>
<p><b>Preferred</b></p>
<ul>
<li>Experience supporting a senior executive, department head, or cross-functional team.</li>
<li>Experience working in a nonprofit, financial services, clean energy, climate, government, public-private partnership, or mission-driven organization.</li>
<li>Experience with Microsoft Teams and SharePoint site organization, including folder structures, permissions coordination, document management, and shared team resources.</li>
<li>Familiarity with expense reporting, invoice processing, procurement, contract routing, or other administrative approval workflows.</li>
<li>Experience coordinating logistics for meetings, events, retreats, or stakeholder convenings.</li>
<li>Detail-oriented, proactive, reliable, and able to improve team organization through consistent administrative support.</li>
</ul>
<p><b>Compensation and Benefits</b></p>
<ul>
<li>The salary range for the Program Coordinator/Executive Assistant position is between $117,715.00 &ndash; $132,549.00 annually.</li>
<li>Program Coordinator/Executive Assistant will be eligible for an annual bonus based on job and organizational performance.</li>
<li>The benefits offered for the Program Coordinator/Executive Assistant include health insurance, 401k, vacation leave and sick leave.</li>
</ul><div><p>
CGC is an Equal Opportunity Employer committed to building an inclusive workplace and advancing equitable economic and environmental outcomes nationwide.</p>
<p>
We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.</p></div></div>

Program Coordinator / Executive Assistant

Clear Street

<div>
 <p>
  <strong>
   About Clear Street:
  </strong>
 </p>
 <p>
  Clear Street is modernizing the brokerage ecosystem. Founded in 2018, Clear Street is a diversified financial services firm replacing the legacy infrastructure used across capital markets.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We started from scratch by building a completely cloud-native clearing and custody system designed for today&rsquo;s complex, global market. Clear Street&rsquo;s proprietary prime brokerage platform adds significant efficiency to the market, while focusing on minimizing risk, redundancy, and cost for clients. Our goal is to create a single source-of-truth platform for every asset class, in every country, and in any currency.
 </p>
 <p>
  <br/>
 </p>
 <p>
  By combining highly-skilled product and engineering talent with seasoned finance professionals, we&rsquo;re building the essentials to compete in today&rsquo;s fast-paced markets.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Role:
  </strong>
 </p>
 <p>
  We are seeking to fill an administrative coordinator for the equity research team. This role will manage the day-to-day administrative needs for a team of research analysts and associates. The ideal candidate will have 2-3 years of experience, be well versed in administrative tools, including making and updating spreadsheets and presentations, and be able to learn new skills to support the needs of the department, work collaboratively and be a self-starter.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Scheduling, Coordination and General Admin: Manage calendars, book meetings, arrange travel, plan events, prepare agendas, help with expenses
  </li>
  <li>
   Document &amp; Data Management: Prepare and edit documents, reports, and presentations; maintain organized filing systems (digital &amp; physical) and databases
  </li>
  <li>
   Coordinate with other Teams: Work with other teams to support data management, event logistics and other processes
  </li>
  <li>
   Support: Track deadlines, assist with project coordination, and facilitate communication.
  </li>
  <li>
   Confidentiality: Handle sensitive information with discretion
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Essential Skills &amp; Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Proficiency in office software (Microsoft Office Suite, Google Workspace)
  </li>
  <li>
   Excellent written and verbal communication
  </li>
  <li>
   Strong organizational and time-management skills
  </li>
  <li>
   Attention to detail
  </li>
  <li>
   Ability to multitask and prioritize
  </li>
  <li>
   Discretion and professionalism
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills And Qualifications Desired
  </strong>
 </p>
 <ul>
  <li>
   Prior experience in an equity research department or trading-related environment
  </li>
  <li>
   Knowledge of Blue Matrix publication platform
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   We Offer:
  </strong>
 </p>
 <p>
  The Base Salary Range for this role is $75,000-$85,000. This range is representative of the starting base salaries for this role at Clear Street. Where a candidate falls in this range will be based on job related factors such as relevant experience, skills, and location. This range represents Base Salary only, which is just one element of Clear Street's total compensation. The range stated does not include other factors of total compensation such as bonuses or equity.
 </p>
 <p>
  <br/>
 </p>
 <p>
  At Clear Street, we offer competitive compensation packages, company equity, 401k matching, gender neutral parental leave, and full medical, dental and vision insurance. Our belief has always been that we are better as a business when we are all together in person. As such, we are requiring employees to be in the office 4 days per week. In-office benefits include lunch stipends, fully stocked kitchens, happy hours, a great location, and amazing views.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our top priority is our people. We&rsquo;re continuously investing in a culture that promotes collaboration. We help each other through challenges and celebrate each other's successes. We believe that modern workplaces succeed by virtue of having high-performance workforces that are diverse &mdash; in ideas, in cultures, and in experiences. We put in the effort to make such a workplace a daily reality and are proud to be an equal opportunity employer.
 </p>
</div>


Administrative Assistant, Equity Research

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