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event coordinator

Work From Home Co.

<div>
 This is a remote position.
 
 
 We are seeking an organized and proactive
 
 Remote Sports Events Coordinator
 
 to join our team. In this role, you will assist with the planning, coordination, and execution of sports-related events and campaigns. You will communicate with vendors, clients, and internal teams to ensure smooth event operations. This position is ideal for someone who enjoys working remotely, has strong organizational skills, and thrives in a fast-paced environment.
 
 
 
 Requirements
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate and manage logistics for sports events and campaigns
 </li>
 <li>
 Communicate effectively with clients, vendors, and internal teams
 </li>
 <li>
 Assist with scheduling, budgeting, and resource allocation
 </li>
 <li>
 Support marketing and promotional activities related to sports events
 </li>
 <li>
 Plan and coordinate customized sports event getaways
 </li>
 <li>
 Book flights, accommodation, transportation, and event tickets
 </li>
 <li>
 Tailor experiences to meet each client&rsquo;s preferences and budget
 </li>
 <li>
 Stay informed on industry updates, destination options, and scheduling changes
 </li>
 <li>
 Communicate professionally with clients before and after their trips
 </li>
 <li>
 Maintain accurate records and handle changes or issues as needed
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Detail-oriented with problem-solving skills
 </li>
 <li>
 Experience in event coordination, sports management, or related field preferred
 </li>
 <li>
 Comfortable working independently in a remote setting
 </li>
 <li>
 Reliable internet connection and quiet workspace
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Remote role with flexible scheduling options
 </li>
 <li>
 Daily pay option available
 </li>
 <li>
 Access to exclusive employee perks, including discounted rates on lifestyle, wellness, and occasional travel experiences
 </li>
 <li>
 Supportive, growth-focused team environment
 </li>
 <li>
 Ongoing training, coaching, and professional development
 
 
 </li>
 </ul>
 
 Equal Opportunity
 
 
 
 We celebrate diversity and are committed to creating an inclusive environment for all team members. All qualified applicants will be considered without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, or disability.
 
 
</div>

Remote Sports Events Coordinator

The Mark Hotel

<div><h4 class="jobSectionHeader">Statement of Purpose:</h4>
Under the guidance and supervision of the Director of Food and Beverage Operations, and within the limits of the established Group policies and procedures, assists in directing all aspects of private, contracted events in the Restaurant and en-suite spaces.<h4 class="jobSectionHeader">
 Scope of Position:</h4><ul>
<li>Reports to The Director of Food &amp; Beverage.</li>
<li>Direct contact with all Hosts for all private, contracted events.</li>
<li>Proactively source potential guests for private events. Reach out to local businesses and organizations to establish contacts with planners.</li>
<li>Walkthroughs/Sites of the Banquet Spaces with Clients.</li>
<li>Determine with the client appropriate food and beverage selections, room layout, d&eacute;cor, and audio-visual needs as it pertains to each group.</li>
<li>Coordinate event details with the Restaurant Managers and Culinary Staff and other Hotel department directors as needed.</li>
<li>Obtain necessary approvals/permits/insurance certificates for functions.</li>
<li>Contract business with approved vendors, as appropriate.</li>
<li>Coordinate additional event/reservation related aspects as assigned by F&amp;B Director.</li>
<li>Other Requirements:</li>
<li>Available to work nights, holidays, weekends and long days as necessary.</li>
<li>Two-four years Event Management experience.</li>
<li>Able to work independently and make the right decisions for the business.</li>
<li>PC knowledge and comprehension (Word &amp; Excel).</li>
</ul><h4 class="jobSectionHeader">Position Characteristics:</h4>
Displays a pleasant and cheerful disposition. Is a leader and is able to motivate and mentor the staff members. Knowledge of food and beverage as well as accounting and administration. Can be relied up to receive instruction and complete tasks.<h4 class="jobSectionHeader">
Education and Experience:</h4><ul>
<li>College degree or equivalent experience.</li>
<li>4-5 years prior front of the house experience in a high volume establishment.</li>
<li>Experience in various capacities of restaurant staff required.</li>
</ul><h4 class="jobSectionHeader">Other:</h4>
May be required to lift up to 30 lbs. occasionally. Available to work late nights, holidays and long days as necessary.</div>

Event Sales

Landmark Ventures

<div>Manager, VIP Dinners

Events Practice 
Location: New York, NY (or Remote) 
Landmark Ventures is a premier event production and execution powerhouse with over 20 years of experience in crafting high-impact custom events, exclusive dinners, and VIP summits. We excel at transforming ordinary events into extraordinary experiences, partnering with some of the world&rsquo;s most prominent companies and brands to foster meaningful connections and deliver measurable business outcomes. We are seeking a dynamic, driven, professional, detail-oriented and trustworthy Manager or Senior Manager to support the continued growth and success of our thriving Events Practice. 


The Manager is responsible for leading and managing the entire event planning lifecycle for Landmark&rsquo;s Dinners. The Manager will work closely with clients, venues, vendors, internal teams, and stakeholders to ensure the successful delivery of high-quality events that meet Landmark&rsquo;s and the client&rsquo;s objectives and exceed expectations. This role demands excellent project management skills, creativity, and the ability to juggle multiple priorities under tight deadlines. 


ROLE AND RESPONSIBILITIES 


The key responsibilities of the position will include: 
Strategic Procurement, Event Planning &amp; Logistics 
<ul>
<li>
Venue &amp; Vendor Procurement:
<ul><li>Research &amp; Sourcing: Conduct comprehensive, time-sensitive research to identify suitable venues and vendors that align with the event&rsquo;s objectives, budget, and theme, sourcing options from a diverse range of venues, including hotels, restaurants, and unique spaces (e.g., rooftop venues, art galleries).</li>
<li>Vendor Evaluation: Identify and evaluate vendors for essential services, such as catering, entertainment, audio-visual, florists, d&eacute;cor, and transportation, ensuring all specialized needs are met.</li>
<li>Deadline Management: Work under tight deadlines, managing simultaneous research projects to deliver high-quality options within 24 to 48 hours when necessary.</li>
<li>Data Organization: Maintain a repository of venue and vendor information, ensuring accessible data on capacity, availability, services, and pricing.</li>
<li>Response Compilation: Compile and summarize venue and vendor responses, capturing relevant details.</li>
<li>Comparison and Recommendations: Prepare detailed comparison decks or spreadsheets highlighting pros and cons and present recommendations based on thorough research to facilitate decision-making by clients or internal stakeholders, ensuring all necessary information is provided for informed decisions.</li>
</ul></li><li>Venue &amp; Vendor Contracting &amp; Negotiations: Lead contract negotiations with venues and vendors to secure favorable terms, including pricing, services, and cancellation policy. Review and clarify terms and conditions to avoid misunderstandings and manage any potential contract modifications or amendments.</li>
<li>Financial Oversight &amp; Budget Tracking: Oversee financial aspects related to venues and vendors, including paying deposits and ensuring timely payments according to contract terms. Track and monitor all related costs, ensuring that event budgets are adhered to. Collaborate with the finance team to ensure accurate recording of expenditures and to resolve any discrepancies. Monitor and regularly update actual spending against the budget throughout the planning process, making adjustments as needed to stay within financial limits. Provide regular budget updates to manager, ensuring full transparency on costs incurred and any expected variances. Reconcile final budgets post-event, ensuring all invoices are accounted for and discrepancies are resolved in a timely manner.</li>
<li>Event Planning &amp; Logistics
<ul><li>Food and Beverage Menu Planning: Collaborate with venues, caterers, and food vendors, to develop menus and meeting specifications for the dinner, considering dietary restrictions, attendee preferences, and event considerations. Estimate and price out food and beverage options and costs, ensuring the offerings fit within the event&rsquo;s budget without compromising quality or attendee satisfaction.</li>
<li>Event Specifications and Banquet Event Orders (BEO): Create detailed dinner specifications independently outlining the event requirements, including room setup, audio-visual needs, catering, and special accommodations. Review, revise, and approve Banquet Event Orders (BEOs) independently to ensure that all dinner-related needs are accurately documented and fulfilled by the venue.</li>
<li>Headcount Monitoring: Working in collaboration with the team, monitor headcount fluctuations in the days leading up to the dinner and adjust logistics, banquet orders, vendor orders, seating arrangements, and materials to reflect accurate attendee numbers, optimizing both costs and guest experience.</li>
<li>Vendor &amp; Venue Coordination and Communication: Serve as the primary contact for all venue and vendor communications, ensuring clear and consistent updates on the event timeline, setup, and logistics. Coordinate delivery schedules, event setup, and tear-down with all third-party vendors, including caterers, A/V teams, florists, decorators, transportation providers, and security personnel. Maintain regular touchpoints with the venue management to address any changes or issues that arise during the planning phase and event day.</li>
<li>Space Plotting, Flow Management, &amp; Layout: As needed, support design the physical layout of the dinner space to ensure a comfortable and engaging attendee experience.</li>
<li>Site Visit Coordination &amp; Calendaring: As needed, schedule and conduct site visits with key stakeholders, clients, and internal teams to review venue spaces, layout options, and logistical flow.</li>
<li>Basic Audio-Visual (A/V) Planning: Work with A/V vendors and technical teams to plan and coordinate essential A/V requirements, such as microphones, projectors, screens and sound systems.</li>
<li>Vendor Management &amp; Oversight: Manage additional vendors required for dinner success, such as furniture rental companies, and specialty vendors (e.g., for swag bags, d&eacute;cor, entertainment).</li></ul></li></ul> 
 
Strategic Operations &amp; Execution 
Event Operations &amp; Preparations
<ul>
<li>Creation of Event Preparation Documents
<ul><li>Staffing Guides and Communication: Assist in preparing staffing guides for third-party staff, email communications, and schedules that ensure all team members understand their roles, responsibilities, and event-day expectations.</li>
<li>Shot List: As needed, create comprehensive shot lists for photographer, ensuring that all key moments are captured.</li>
<li>Contingency Planning: Develop contingency plans for all aspects of the event, identifying potential risks (e.g., weather, vendor delays) and outlining response protocols to minimize disruption.</li>
</ul></li><li>Packing, Shipping, and Event Supply/Equipment Management
<ul><li>Event Supply Inventory and Ordering: Maintain an up-to-date inventory of all event supplies with third-party vendor, create packing lists and develop packing/shipping plan, ensuring that items are ordered and available as needed.</li>
<li>On-Site Materials Preparation: Ensure that all necessary event materials (e.g., printed materials) are properly prepared, packed, and shipped to the venue on time.</li>
<li>Shipment Management: Schedule and manage the shipping logistics of event supplies, ensuring tracking and on-time delivery.</li>
</ul></li><li>On-Site Staffing &amp; Management and On-site Support
<ul><li>Secure and manage on-site third-party staff, including interviewing, hiring, and training for specific duties. Prepare training documents to streamline staff onboarding and ensure smooth operations.</li>
<li>Provide on-site support for VIP dinners, as needed, including setup and breakdown, including food and beverage oversight, registration support, room arrangements, table settings, and coordination with venue staff.</li>
<li>Troubleshooting: Demonstrate flexibility and composure by quickly identifying and resolving unexpected challenges to maintain a seamless event experience. while exhibiting flexibility and composure in unforeseen circumstances.</li>
</ul></li><li>Refinement and Improvement of Event Efficiency Operations and Internal Processes:
<ul><li>Continuously identify and refine internal processes related to event planning and execution, including project plans, timelines, and logistics schedules. Identify areas for improvement to streamline operations and increase efficiency for future events.</li>
</ul>
</li></ul>Client Management &amp; Support 
<ul>
<li>
Client Call Participation: Actively engage in client calls, offering knowledgeable insights and recommendations on event planning, logistics, and operations. Address client concerns with practical solutions, ensuring they feel supported throughout the planning process. Provide strategic recommendations based on industry best practices and previous experiences, and clearly outline, document, and assign action items from calls. Follow up promptly to maintain accountability.</li>
<li>Ongoing Client Communication: Maintain regular communication with clients during the planning process, providing updates, addressing questions, and reinforcing their vision. Incorporate client feedback into event planning to respect their preferences. After the event, conduct follow-up calls to gather feedback, discuss successes, and identify areas for improvement, strengthening the client relationship for future opportunities.</li>
</ul>
Team Management
<ul>
<li>Potentially oversee 1-2 additional staff members responsible for sourcing and procurement for VIP dinners, providing guidance, delegation, and support to ensure smooth operations.</li>
<li>Monitor staff performance and assist with on-the-spot training or adjustments to maintain high-quality service standards.</li></ul> 


The Ideal Candidate Has: 
<ul>
<li>
4-6 years direct experience working in a events</li>
<li>Bachelor&rsquo;s degree in hospitality, business or related discipline or equivalent relevant experience</li>
<li>Venue and vendor contracting and negotiations skills and experience</li>
<li>In-depth understanding of restaurant groups and hotel brands</li>
<li>Strong time management and ability to multi-task, monitor and manage multiple priorities, and meet timelines.</li>
<li>Comfortable in a dynamic environment, dealing calmly and effectively with situations under deadlines.</li>
<li>Embrace a &quot;work athlete&quot; mentality&mdash;innovative, focused, and able to adapt quickly while being open to coaching and feedback.</li>
<li>Possess a proactive, &ldquo;get things done&rdquo; attitude, with a sense of urgency in all tasks.</li>
<li>Capable in both Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Sheets, Docs)</li>
<li>Comfort spending time on email, on the phone, on Zoom, and in-person every day to collaborate with colleagues and clients.</li>
<li>Demonstrate strong organizational abilities with exceptional attention to detail.</li>
<li>Ability to work independently and be self-driven within a team structure.</li>
<li>Ability to quickly establish trusting and productive relationships with the executive team, vendors, staff, and partners</li>
<li>Ability to travel as needed</li>
</ul>
If you are that one special candidate, you will quickly become a key player on our talented, fun-loving team in a dynamic and high-energy company. You&rsquo;ll work alongside remarkable colleagues who are deeply passionate about their craft, and like many of them, you&rsquo;ll quickly discover this is the best place you&rsquo;ve ever worked. You&rsquo;ll thrive in an environment that champions personal and professional growth. 


In return for your skills and talents, we offer a highly competitive compensation package and the unique opportunity to work alongside some of the world&rsquo;s leading business personalities making a tangible difference every day. 


Our office is located in New York City, and we work in the Eastern Time Zone; we will consider candidates for a virtual work arrangement who can work consistently East Coast hours or based in or near NYC. Candidates must be authorized for employment in the United States. There may be the requirement to be in-office or on-site based on the current events calendar (anticipated 1-2 times per week during peak events seasons) and on an as needed basis, based on event planning projects (site visits, event preparations, etc.). 


We thank all candidates for their interest, but only those selected for an interview will be contacted. 
About Landmark Ventures: 
Landmark Ventures is a technology-focused Investment Bank and Strategic Advisory firm, specializing in M&amp;A, Capital Raising, Business Development, and Strategic Partnership services for a select group of public corporations, private equity sponsors, and high-growth companies. We pride ourselves on our extensive personal relationships across the strategic landscape, coupled with unparalleled market insights and deep global deal experience. Our core strengths lie in connecting exceptional people through curated events, providing targeted business advisory services, and driving meaningful, lasting relationships that build customer pipelines and close deals. With a strong focus on cross-border transactions involving the United States, Canada, Europe, China, and Israel, Landmark Ventures is uniquely positioned to navigate the complexities of global markets and deliver impactful results. 


Landmark Ventures is committed to hiring a diverse team that provides important perspectives in our work and is an equal opportunity employer that welcomes all qualified applicants regardless of race, ethnicity, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, physical or mental ability, gender identity or expression, or veteran status.</div>

Manager, Event Planning

East Coast Office

Travel Ambassador &ndash; Paid Content &amp; Community RoleCompany: The East Coast OfficeLocation: Remote + On-Site (NYC Flagship &amp; Travel-Based Opportunities)Position Type: Contract (30-Day Trial &rarr; Potential Full-Time)About The East Coast OfficeThe East Coast Office is a global community for women who travel &mdash; connecting ambitious, adventurous women through curated experiences, events, and resources.We are building a leading global network for modern female travelers, creating opportunities where women can explore, connect, and thrive anywhere in the world.About the RoleWe are seeking Travel Ambassadors to represent our brand through content creation, campus tours, event support, and wellness-focused travel experiences.This is a paid opportunity to grow your personal brand while helping expand a global travel and wellness network.Compensation<ul><li>$35/hour (for creators with 500+ YouTube followers)</li></ul><ul><li>Commission opportunities on retreats, wellness services, and travel experiences</li></ul><ul><li>30-day paid trial with potential long-term growth</li></ul>Key ResponsibilitiesContent &amp; Brand Representation<ul><li>Create long-form YouTube travel and wellness content</li></ul><ul><li>Repurpose content into Reels, TikToks, and Shorts</li></ul><ul><li>Appear on camera confidently and professionally</li></ul><ul><li>Promote East Coast Office experiences and wellness services</li></ul><ul><li>Build brand awareness through social media and networking</li></ul>Campus &amp; Community Engagement<ul><li>Lead engaging walking tours of college campuses</li></ul><ul><li>Share accurate information about campus life, academics, and traditions</li></ul><ul><li>Answer questions from students and parents professionally</li></ul><ul><li>Follow structured tour routes while personalizing the experience</li></ul>Events &amp; Travel Coordination<ul><li>Assist with meeting and event planning (venues, hotels, vendors, transportation)</li></ul><ul><li>Support proposal creation for clients and partners</li></ul><ul><li>Help coordinate on-site event logistics (domestic and select international)</li></ul><ul><li>Conduct post-event reporting and feedback summaries</li></ul><ul><li>Participate in vendor negotiations and venue sourcing</li></ul>Qualifications<ul><li>Passion for travel, wellness, and community building</li></ul><ul><li>Strong public speaking and communication skills</li></ul><ul><li>Comfortable on camera</li></ul><ul><li>Self-motivated and entrepreneurial</li></ul><ul><li>Reliable and professional demeanor</li></ul><ul><li>Smartphone access for scheduling and reporting</li></ul><ul><li>Currently enrolled student (required for campus tour ambassadors)</li></ul><ul><li>Ability to walk campus routes and stand for extended periods</li></ul><ul><li>Sales or event planning experience is a plus</li></ul>Meetings &amp; OrientationAll Hands Meeting:Monday via Google MeetOR38 W 32nd St, New York, NY 10001(Enter through the silver door marked &ldquo;38,&rdquo; next to H-Mart)Orientation:6:30 AM in your home base city.Why Join Us?<ul><li>Represent a growing global women&rsquo;s travel network</li></ul><ul><li>Gain experience in travel, events, and brand partnerships</li></ul><ul><li>Build leadership and public speaking skills</li></ul><ul><li>Access international networking opportunities</li></ul><ul><li>Grow into a long-term role within an expanding organization</li></ul>How to ApplyEmail the following to: hello.eastcoastoffice@gmail.comInclude:Your full nameYour YouTube usernameIf you do not have a YouTube account, please create a clean Gmail account with a simple username. This will be required for engagement and commenting.Subject Line: Travel Ambassador ApplicationJob Type: ContractPay: Up to $35.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Travel reimbursement</li><li>Wellness program</li></ul>Work Location: On the road

Travel Ambassador

Pride Global

<div>
 
 
 
 
 Event Manager III
 
 
 
 
 
 
 
 6 months contract
 
 
 
 
 
 
 
 Part-time - 20 hrs. a week
 
 
 
 
 
 
 
 New York, NY (Hybrid or Remote)
 
 Pay Range: $48/h - $60/h on W2, DOE
 
 
 
 
 
 
 
 
 Job Description:
 
 
 
 
 
 Develop workback schedules to map out key milestones and deliverables for content development. Conduct research on an event to understand audience and programming needs. Meet with stakeholder teams to learn more about the value of their solutions and announcements. Contribute to content strategy recommendations. Prepare speaker briefs and schedule calls to get feedback from speakers. Support asset gathering/downloads/and organization for event content production. Draft initial scripts and route through stakeholders including PR and Legal to ensure compliance. Partner with creative services to develop corresponding visuals. Schedule and run speaker rehearsals, ensuring they are familiar with content.
 
 
 
 
 
 
 
 Task Breakdown and Workflow
 
 
 
 <ul>
 <li>
 
 
 Spend a couple hours coming up with what&rsquo;s the best format to capture assets and request assets from stakeholders.
 
 
 </li>
 <li>
 
 
 Drafting communications sent to relevant stakeholders to be sent.
 
 
 </li>
 <li>
 
 
 Appropriate deadlines for asset delivery date.
 
 
 </li>
 <li>
 
 
 Communicating to senior marketing even manager.
 
 
 </li>
 <li>
 
 
 Following up with stakeholders who haven&rsquo;t submitted their assets.
 
 
 </li>
 <li>
 
 
 Downloading movie files and naming them to box file and linking in tracking doc.
 
 
 </li>
 <li>
 
 
 Scheduling and reaching out to exec assistants.
 
 
 </li>
 <li>
 
 
 Facilitating rehearsal and script.
 
 
 </li>
 <li>
 
 
 Taking notes on calls on content approach or script is being discussed and sharing to marketing team members.
 
 
 </li>
 <li>
 
 
 Reviewing script and creating list of missing assets to secure assets.
 
 
 </li>
 <li>
 
 
 Recommending based on what script is saying, to have an asset here.
 
 
 </li>
 <li>
 
 
 Scheduling and reaching out to exec assistants.
 
 
 </li>
 <li>
 
 
 Facilitating rehearsal and script.
 
 
 </li>
 <li>
 
 
 Taking notes on calls on content approach or script is being discussed and sharing to marketing team members.
 
 
 </li>
 <li>
 
 
 Reviewing script and creating list of missing assets to secure assets.
 
 
 </li>
 <li>
 
 
 Recommending based on what script is saying, to have an asset here.
 
 
 </li>
 </ul>
 &nbsp;
 
 
 
 
 Top 3 Must Have Hard Skills
 
 
 
 
 
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 1. Strong project management skills.
 
 
 
 
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 2. Marketing/production background at a brand or agency.
 
 
 
 &nbsp;
 
 
 
 
 What background does someone have that is successful in this role?
 
 
 
 <ul>
 <li>
 
 
 Production background at a brand or agency.
 
 
 </li>
 </ul>
 &nbsp;
 
 &nbsp;
 
 
 
 
 Russell Tobin offers eligible employee&rsquo;s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life &amp; disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.
 
 
 
 
 
 &nbsp;
 
 &nbsp;
 
</div>

Marketing Manager III

Morrison Healthcare

<div>Salary: $74,000/Yr-$75,000/Yr
Other Forms of Compensation: 
Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us.
Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You&rsquo;ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role.
Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it&rsquo;s a meaningful career.<div><div><div><h2 class="jobSectionHeader"> 
Job Summary</h2>
</div><div>The Event Planner is responsible for executing various hospitality initiatives and associated support services to offer best-in-class service to NBCU clients. This position will focus on supporting meeting and events on The Commons Conference Center, large-scale events, and employee activations.<div>
RESPONSIBILITIES: 
<ul><li>Serve as primary contact for clients for The Commons Conference Center, responsible for coordinating meetings and ensuring a high-quality client experience</li><li>Assist Manager of Hospitality with planning and execution of larger-scale events in Facilities-managed spaces</li><li>Manage and book Conference Center meeting reservation requests, maintaining room schedules through Outlook booking system</li><li>Communicate directly with clients before, during and after meetings, maintaining positive relationships and responding to inquiries and requests in a timely manner, including management of the Hospitality Team inbox</li><li>Serve as on-site host for meetings and events to ensure smooth operations, client satisfaction and effectively handle any issues that arise</li><li>Collaborate with Catering to plan menu offerings and coordinate with clients</li><li>Coordinate and manage NBCU trade services including A/V, janitorial, movers, and security</li><li>Assist with daily Conference Center floor management including daily walkthroughs of space and room refreshes and resets as required</li><li>Presence at Hospitality Desk on The Commons is required; must be comfortable meeting and engaging with people in a warm and welcoming manner</li><li>Ensure Event Log is updated in a timely and accurate manner</li><li>Maintain work order log and submit work orders in Archibus system as needed</li><li>Maintain inventory of supplies and place orders as needed</li><li>Address and resolve customer complaints or issues related to reservations and escalate to management when necessary</li></ul>
Call Center Responsibilities 
<ul><li>Manage incoming calls with professionalism, responding to inquiries thoughtfully and independently, and directing callers to the appropriate departments as needed</li><li>Enter and route facility requests through the ticketing system with accurate classification and timely follow through</li><li>Conduct follow up communication with customers to provide updates on open requests</li><li>Deliver a memorable customer experience by ensuring every call is answered with enthusiasm and care</li><li>Register guests with security and ensure proper access protocols are followed</li><li>Track and report operational data relevant to call center performance and service goals</li><li>Provide schedule flexibility to support coverage requirements</li></ul></div><div>
KEY COMPETENCIES: 
<ul><li>At least 2years previous corporate conference planning experience</li><li>A bachelor&rsquo;s degree preferred</li><li>Excellent organizational skills, with the ability to prioritize tasks</li><li>Outstanding customer service skills</li><li>Superior verbal and written communication skills</li><li>Work experience with reservation software platforms</li><li>Communications, Event Planning or Hospitality background preferred.</li><li>Highly proficiency with Microsoft Office product suite (i.e. Excel, Word, PowerPoint, Outlook)</li><li>Ability to work independently, prioritize effectively and make decisions when faced with ambiguity.</li><li>Ability to adapt quickly to change and maintain a flexible approach when providing customer support.</li><li>Able to work a flexible schedule to include evening and weekend hours.</li><li>Discreet, ethical and committed to maintaining a high degree of confidentiality.</li></ul></div></div></div></div>
Apply to Rapport today!
Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA
Click here to Learn More about the Compass Story 
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.
Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/
Applications are accepted on an ongoing basis.
Rapport maintains a drug-free workplace.
Associates in Rapport are offered many fantastic benefits.<ul><li>
Medical</li><li>
Dental</li><li>
Vision</li><li>
Life Insurance/ AD</li><li>
Disability Insurance</li><li>
Retirement Plan</li><li>
Paid Time Off</li><li>
Holiday Time Off (varies by site/state)</li><li>
Associate Shopping Program</li><li>
Health and Wellness Programs</li><li>
Discount Marketplace</li><li>
Identity Theft Protection</li><li>
Pet Insurance</li><li>
Commuter Benefits</li><li>
Employee Assistance Program</li><li>
Flexible Spending Accounts (FSAs)</li><li>
Paid Parental Leave</li><li>
Personal Leave</li></ul>
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.
https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_FlikHospitality.pdf
Req ID: 1512784
Rapport a specialized division of FLIK Hospitality Group</div>

EVENT PLANNER

Money20/20

<div>
 
 
 Informa Festivals
 
 marks an exciting new chapter in B2B events, bringing some of the world's most influential creative, technology and business festivals together. We&rsquo;re combining prestigious events like Cannes Lions, Black Hat, Money20/20, GDC, and London Tech Week with cutting-edge marketing intelligence platforms and advisory services to deliver unmissable experiences and insights.
 
 
 
 
 
 Our festival-led approach reimagines traditional B2B events, creating powerful, immersive experiences that drive innovation and industry advancement. Building on decades of expertise and powered by Informa's international reach, we're shaping the next generation of business festivals.
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 
 This role is based in our 605 Third Avenue office in New York.
 
 
 
 
 
 
 We are seeking an Event Operations Associate to join our New York-based Operations team within Money20/20, part of Informa Festivals. You will be an integral part of the Money20/20 Operations team, focusing on the operational execution of Money20/20 USA while also supporting additional events within the brand portfolio.
 
 
 
 
 
 
 
 Responsibilities
 
 
 
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 Support the Senior Event Operations Manager in the successful delivery of Money20/20 USA.
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 Develop good on-going relationships with both internal and external suppliers and stakeholders
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 Coordinate signage workflow from content collection through onsite installation for printed and digital formats
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 Manage proof approvals and communicate design templates to ensure brand consistency
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 Support lounge builds including AV/technical requirements with the Commercial Ops &amp; Expo Specialist.
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 Set up the organizers' office and meeting rooms with necessary equipment (laptops, printers, internet, iPads, charging stations)
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 Coordinate onsite temporary staff including; scheduling, briefing materials, and training delivery
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 Manage internal team requirements and onsite staff coordination with staffing vendor.
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 Assist with branded asset management: requirements, ordering, and delivery tracking
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 Support logistics supplier relationships and shipment coordination
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 Provide documentation support: FAQs, welcome packs, meeting minutes
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 Assist with networking events, F&amp;B operations, and other core show deliverables
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 Coordinate equipment orders (radios, mobile phones)
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 Support special projects and the commercial operations team as needed
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 This list is not exhaustive, and there may be other activities you are required to deliver.
 
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 Qualifications
 
 
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 Self-motivated, resilient and thrives in high-performance, fast-paced environments, consistently delivering under pressure
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 A dynamic and collaborative team player
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 Efficient, proactive, and solution-oriented, with attention to detail
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 Superior organization and prioritization skills
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 Good communication skills and great customer service
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 Flexible, open-minded and adaptable
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 Entry level event experience (preferred)
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 Additional Information
 
 
 
 
 
 
 We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners, three days a week or more. When you&rsquo;re not spending time together in one of our offices or other workplaces &ndash; like at an Informa event &ndash; you get the flexibility and support to work from home or remotely.
 
 
 
 
 
 We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here&rsquo;s some of what you can expect when you join us. But don&rsquo;t just take our word for it &ndash; see what our colleagues have to say at LifeAt.Informa.com
 
 
 
 
 
 Our benefits include:
 
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 Great community:
 
 a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active colleague groups and networks promoting a positive, supportive, and collaborative work environment
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 Broader impact:
 
 take up to four days per year to volunteer, with charity match funding available too
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 Career opportunity:
 
 the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it&rsquo;s time for the next step, we encourage and support internal job moves
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 Time out:
 
 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
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 Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount
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 Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more
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 Recognition for great work, with global awards and kudos programs
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 As an international company, the chance to collaborate with teams around the world
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 The salary range for this role is $60,000&mdash;$62,000, based on experience.
 
 
 
 
 
 This posting will automatically expire on 3.15.2026
 
 
 
 
 
 We&rsquo;re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most &ndash; although not all &ndash; of the skills and experience listed, we welcome your application.
 
 
 
 
 
 If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.
 
 
 
 
 
 See how Informa handles your personal data when you apply for a job here.
 
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Event Operations Associate, USA

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