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executive administrative assistant

BrandSafway

<p></p><div><p>At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team!</p><p></p><p><br>
At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team. We are looking for an Executive Administrative Assistant.</p><p></p><p><br>
This hybrid role combines executive support, office management, payroll coordination, and event planning responsibilities. The position requires a highly organized and proactive professional who can manage multiple priorities in a fast-paced environment while supporting senior leadership and ensuring smooth day-to-day operations.</p><p></p><p><br>
The Executive Assistant serves as a key partner to leadership by managing schedules, coordinating communications, supporting operational activities, and ensuring efficiency across the executive office.</p><p></p><p><b><br>
Key Responsibilities:</b></p><p></p><p><b><br>
Executive Support</b></p><ul><li>Manage complex executive calendars, scheduling meetings across multiple time zones and prioritizing competing demands
</li><li>Coordinate executive meetings, prepare agendas, and organize materials</li><li>Prepare briefing materials including background research and participant bios</li><li>Coordinate domestic travel arrangements and manage frequent schedule changes</li><li>Process executive expense reports and maintain accurate documentation</li><li>Serve as a liaison between executives and internal and external stakeholders</li><li>Track key action items and follow-ups from meetings to ensure timely completion</li><li>Act as a trusted gatekeeper and strategic partner to leadership, managing priorities and executive workflow</li></ul><p></p><p><b><br>
Payroll Administration</b></p><ul><li>Coordinate payroll preparation for multiple internal teams and operational groups
</li><li>Maintain payroll records including time sheets, new hires, and employee terminations</li><li>Prepare payroll documentation for executive review and approval</li><li>Partner with internal payroll teams to ensure timely and accurate payroll processing</li></ul><p></p><p><b><br>
Office Management</b></p><ul><li>Oversee day-to-day administrative operations of the office</li><li>Manage office bills, vendor invoices, and operational expenses</li><li>Coordinate incoming mail distribution and administrative documentation</li><li>Order and maintain office supplies and support general office organization</li><li>Assist with administrative coordination to maintain a productive and efficient workplace</li></ul><p></p><p><b><br>
Event &amp; Client Hospitality Coordination</b></p><ul><li>Plan and coordinate executive and client events throughout the year</li><li>Support logistics for major hospitality events including golf tournaments and client entertainment
</li><li>Coordinate travel arrangements, itineraries, and hospitality for event attendees</li><li>Prepare executive briefing materials and client bios for key meetings and events</li><li>Manage event schedules, logistics, and follow-up coordination to ensure successful execution</li></ul><p></p><p><b><br>
Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree preferred or equivalent professional experience</li><li>5+ years of experience supporting senior executives in a corporate environment</li><li>Exceptional organizational and time-management skills with strong attention to detail</li><li>Strong written and verbal communication skills</li><li>High level of professionalism, discretion, and judgment when handling confidential information</li><li>Advanced proficiency with Microsoft Office and collaboration tools</li><li>Ability to anticipate executive needs and proactively solve problems</li><li>Experience coordinating complex travel and large-scale meetings or events</li><li>Experience supporting senior leaders in a fast-paced corporate or industrial environment preferred</li><li>Strong executive presence and ability to interact professionally with senior leaders and external stakeholders</li></ul><p></p><p><b><br>
Work Location:</b></p><p>
This position follows a hybrid work structure, with time split between the office and remote work. Candidates should be comfortable working on-site regularly to support executive leadership while maintaining flexibility to work remotely when appropriate. Primary location: 14950 Heathrow Forest Pkwy-Houston 77032<br>
</p><p></p><br>
<p><b>Compensation:</b></p><p>
The target compensation range for this role is $100,000 &ndash;</p><p>
$120,000 annually, depending on experience and qualifications.<br>
</p><p></p><br>
<p><b>About BrandSafway:</b></p><p>
BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of approximately 340 strategic locations across 26 countries and approximately 40,000 employees,</p><p>
BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Today&rsquo;s BrandSafway is At Work For You&reg; &mdash; leveraging innovation and economies of scale to increase safety and productivity while remaining nimble and</p><p>
responsive.</p><p></p><p><br>
BrandSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance along with a generous 401k plan.<br>
<br>
<br>
About Us:<br>
<br>
BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of ~340 strategic locations across 25 countries and ~40,000 employees, BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Today&rsquo;s BrandSafway is At Work For You&reg; &mdash; leveraging innovation and economies of scale to increase safety and productivity, while remaining nimble and responsive.
<br>
<br>
BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or veteran status.<br>
<br>
<br>
<br>
<br>
Notice to all potential job candidates:
<br>
<br>
Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for tentatively special treatment or consideration. If anyone, regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at hrcompliance@brandsafway.com and provide the name of the individual and any other documentation or proof of such an act.</p><p></p><p>
</p><p>#LI-CL1</p></div><p></p>

Executive Administrative Assistant

Egon Zehnder

<div>
 <p>
  <strong>
   About Us
  </strong>
 </p>
 <p>
  Egon Zehnder is the world&rsquo;s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Opportunity
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple projects and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the elements that come together in a successful mandate. The Executive Assistant must ensure discreet handling of all interactions with clients, candidates, etc.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You&rsquo;l
   <em>
    l Do
   </em>
  </strong>
 </p>
 <p>
  <strong>
   <em>
    Administrative
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Arrange all scheduling, including but not limited to, candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc.
  </li>
  <li>
   Manage complex calendars and prioritize meetings/calls as needed.
  </li>
  <li>
   Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and candidates. Compile documents for travel-related meetings.
  </li>
  <li>
   Process expense reimbursements for consultants and candidates.
  </li>
  <li>
   Compose, prepare, and edit confidential correspondence.
  </li>
  <li>
   Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested.
  </li>
  <li>
   Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments.
  </li>
  <li>
   Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by Regional Administration Manager.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <em>
    Search Coordination
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Serve as client and candidate liaison assisting consultant in maintenance of daily search activities. Acts as the single point of contact for all key logistics matters.
  </li>
  <li>
   Communicate directly, and on behalf of the consultant, on client, candidate, and internal mandates. Provides a bridge for smooth communication between the consultant and external/internal team members.
  </li>
  <li>
   Take a proactive approach to assist with various client needs during a consultant&rsquo;s absence.
  </li>
  <li>
   Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served.
  </li>
  <li>
   Produce high quality client and candidate deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on appoach.
  </li>
  <li>
   Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion.
  </li>
  <li>
   Assist accounting department with billing, client invoicing, and receivables.
  </li>
  <li>
   Build positive relationships and interface regularly with high-level executive candidates (Fortune 500 client executives &amp; candidates) involved in highly confidential projects.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <em>
    Business Development
   </em>
  </strong>
 </p>
 <ul>
  <li>
   In partnership with the Consultant, create and own the process to drive the Consultant&rsquo;s business development strategy.
  </li>
  <li>
   Collaborate with consultant, research and others on the team in the production of high quality marketing presentations and materials and holds responsibility for the finalization of materials for pitches and events.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We&rsquo;re Looking For
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree preferred.
  </li>
  <li>
   A minimum of 5 years&rsquo; experience serving in an administrative function, ideally within a professional services firm.
  </li>
  <li>
   <strong>
    Organized multi-tasker
   </strong>
   : able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role.
  </li>
  <li>
   <strong>
    Resourceful problem solver
   </strong>
   : ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems.
  </li>
  <li>
   <strong>
    Self-starter
   </strong>
   : highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet.
  </li>
  <li>
   <strong>
    Strong communicator
   </strong>
   : Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike.
  </li>
  <li>
   <strong>
    Natural collaborator
   </strong>
   : desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What It&rsquo;s Like to Work Here
  </strong>
 </p>
 <p>
  We operate as one unified team with expertise across industries, functions and geographies. Our organization can be described as high performing and collaborative combined with a caring and respectful culture.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We have been a values led Firm from the outset. Values have an aspirational aspect to them &ndash; they guide our behavior and remind us when we fall short.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our Firm operates under five Firm Values &ndash; One Firm, Clients First, Generosity, Spirit of Ownership, and Embrace Difference &ndash; each emphasize a different aspect of who we are (and want to be), and only together they help us balance what is right at any given situation
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Benefits
  </strong>
 </p>
 <ul>
  <li>
   Hybrid work model: 50% in office / 50% remote* (Tuesdays, Wednesdays and Thursdays in office, with option to work remote on Mondays and Fridays)
  </li>
  <li>
   401k &ndash; company match and additional discretionary employer contribution
  </li>
  <li>
   Comprehensive Health Plan &ndash; medical, dental, vision, life insurance, long-term disability
  </li>
  <li>
   Employee Assistant program (EAP)
  </li>
  <li>
   Paid parental leave
  </li>
  <li>
   Personal Time Off &ndash; paid vacation, sick time, volunteer days
  </li>
  <li>
   Paid holidays including week off between Christmas and New Year's
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Our Offices
  </strong>
 </p>
 <p>
  Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 67 offices in 37 countries. We have 2300 global employees and 450 US employees.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Denver, Houston, Los Angeles, Miami, Minneapolis, New York, Palo Alto, Philadelphia, San Francisco, Seattle, and Washington D.C.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   *At Egon Zehnder, employee safety, well-being, and engagement is a top priority and at the core of our culture. The policy is subject to change by Egon Zehnder at any time.
  </em>
 </p>
</div>


Executive Assistant

Texas Southern University

<p></p><div><div><div><div><div><div><div><div><b>Security Sensitive Position?</b></div> <div>Yes</div>
</div><br>
<div><div><b>Hours of Work</b></div> <div>TBD</div>
</div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Position Details</b></h2>
<div><div><div>Position Information
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>TSU203683</div>
</div><br>
<div><div><b>Official TSU Title</b></div> <div>EXECUTIVE ASSISTANT PRESIDENT&rsquo;S OFFICE</div>
</div><br>
<div><div><b>Grant Title</b></div> <div>N/A</div>
</div><br>
<div><div><b>Job Description Summary / TWC Summary</b></div>
<div>The Executive Assistant to the President provides administrative support to the President and serves as a key member of the President&rsquo;s Office team. This position manages the daily operations of the Office of the President, ensures effective coordination of executive priorities, and supports institutional governance, leadership initiatives, and university-wide engagement. The Executive Assistant exercises sound judgment, discretion, and independent decision-making while handling sensitive and confidential matters. The role requires exceptional organizational skills, attention to detail, and the ability to manage multiple competing priorities in a fast-paced higher education environment.</div>
</div><br>
<div><div><b>Essential Duties Summary</b></div>
<div><ul><li>Oversees day-to-day operations of the President&rsquo;s Office, ensuring efficiency, professionalism, and responsiveness.</li>
<li>Manages the budget for the Office of the President.</li>
<li>Coordinates logistics for meetings, conferences, campus events, and official travel, including complex domestic and international arrangements.</li>
<li>Exercises independent judgment in responding to inquiries, delegating matters appropriately, and resolving issues on behalf of the President when appropriate.</li>
<li>Assigns and reviews work of student employees; provides guidance and ensures quality and timeliness of deliverables.</li>
<li>Establishes and maintains efficient systems for document management, records retention, and confidential file maintenance.</li>
<li>Manages confidential and sensitive information with the highest level of discretion.</li>
<li>Maintains accurate records and ensures timely follow-up on action items and commitments.</li>
<li>Performs other job-related duties as required to support the mission and strategic objectives of the University.</li></ul></div><br>
<p></p>
</div><br>
<div><div><b>% FTE</b></div>
<div>1.0</div>
</div><br>
<div><div><b>Hiring Range</b></div> <div>$80,870.19 - $103,109.49</div>
</div><br>
<div><div><b>Education</b></div>
<div>Bachelor&rsquo;s degree from an accredited four-year college.</div>
</div><br>
<div><div><b>Required Licensing/Certification</b></div>
<div>None required.</div>
</div><br>
<div><div><b>Knowledge, Skills, and Abilities</b></div>
<div><div><b>Knowledge of:</b></div><ul>
<li>Higher education governance structures and administrative operations.</li>
<li>University policies, procedures, and compliance standards.</li><br>
<p></p>
</ul><div>
<br>
<b>Skill in:</b>
</div><ul><li>Advanced written and verbal communication.</li>
<li>Professional discretion and handling of confidential information.</li>
<li>Critical thinking and sound judgment.</li>
<li>Event coordination and executive-level logistics.</li>
<li>Relationship management and customer service.</li>
<li>Managing multiple projects simultaneously with accuracy and efficiency.</li>
</ul><div>
<br>
<b>Ability to:</b>
</div><ul><li>Anticipate needs and proactively resolve issues.</li>
<li>Work independently with minimal supervision.</li>
<li>Maintain composure and professionalism under pressure.</li>
<li>Analyze information and present findings clearly and concisely.</li>
<li>Build collaborative relationships across diverse constituencies.</li>
<li>Adapt to shifting priorities and deadlines.</li>
</ul></div>
</div><br>
<div><div><b>Work Experience</b></div>
<div><div>Minimum of three (3) to five (5) years of progressively responsible administrative support experience, preferably in higher education, government, or a complex organizational environment.<br>
<br>
<b>Preferred Qualifications:</b>
</div><ul><li>Experience supporting a president, chancellor, CEO, or senior executive.</li>
<li>Experience in higher education administration.</li>
<li>Familiarity with board governance processes and executive-level communications.</li></ul><p></p><div><br>
</div><div>
Ability to maintain the security or integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment or water treatment system.</div></div>
</div><br>
<div><div><b>Working/Environmental Conditions</b></div>
<div>The position requires prolonged periods of sitting or standing, frequent use of a computer, and occasional movement across campus for meetings and events. Occasional evening or weekend work may be required to support university events or Board meetings.</div>
</div><br>
<div><div><b>Desired start date</b></div>
</div><br>
<div></div><div><div><b>Position End Date (if temporary)</b></div>
</div><br>
</div></div></div><div></div><div><div>Posting Detail Information
</div><p></p><div><div><div><div><b>UA EEO Statement</b></div>
<div>It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.<br>
</div>
</div><br>
<div><div><b>Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Until Filled (overrides close field) </b></div><div>Yes</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div> <div>Open to all applicants.</div></div></div></div></div></div></div></div><p></p>

EXECUTIVE ASSISTANT PRESIDENT’S OFFICE

Sanchez Law Firm

<div><div><div><b>Benefits:</b></div>
<ul><li>Dental insurance</li>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul></div><div><div><b>Position Overview:</b><br>
We are seeking a highly organized, proactive, and detail-oriented Administrative / Personal Assistant to support daily business operations and personal tasks. The ideal candidate is resourceful, trustworthy, and able to manage multiple priorities with discretion and efficiency.<br>
</div><div><b>Key Responsibilities:</b><br>
</div>Manage calendars, appointments, and scheduling<br>
<ul><li>
</li>Coordinate meetings, calls, and travel arrangements<br>
<li>
</li>Handle correspondence including emails, phone calls, and mail<br>
<li>
</li>Assist with document preparation, filing, and record keeping<br>
<li>
</li>Run personal and business-related errands as needed<br>
<li>
</li>Support project management and follow-ups on tasks<br>
<li>
</li>Maintain confidentiality of sensitive information<br>
<li>
</li>Assist with billing, invoicing, and basic bookkeeping (if applicable)<br>
<li>
</li>Provide general administrative support to ensure smooth operations<br>
<li>
</li></ul><div><b>Qualifications:</b><br>
</div>Proven experience as an Administrative Assistant, Personal Assistant, or similar role<br>
<ul><li>
</li>Excellent organizational and time management skills<br>
<li>
</li>Strong written and verbal communication skills<br>
<li>
</li>High level of discretion and professionalism<br>
<li>
</li>Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace<br>
<li>
</li>Ability to multitask and prioritize effectively<br>
<li>
</li>Reliable transportation (if errands are required)<br>
<li>
</li>Associate&rsquo;s or Bachelor&rsquo;s degree preferred (not required)<br>
<li>
</li></ul><div><b>Preferred Skills:</b><br>
</div>Basic bookkeeping or accounting knowledge<br>
<ul><li>
</li></ul><div><b>What We Offer:</b><br>
</div><ul><li>Competitive compensation</li></ul><div><br>
</div>
Opportunity for growth and advancement<br>
<ul><li>
</li>Supportive and professional work environment<br>
<li>
</li></ul><div><b>How to Apply:</b><br>
Please submit your resume along with a brief cover letter outlining your experience and why you are a good fit for this role.</div></div></div>

Administrative/Personal Assistant

VillageMD

<div><h1 class="jobSectionHeader"><b>About Our Company</b></h1><p>
We&rsquo;re a physician-led, patient-centric network committed to simplifying health care and bringing a more connected kind of care.</p><p></p><p>
Our primary, multispecialty, and urgent care providers serve millions of patients in traditional practices, patients' homes and virtually through VillageMD and our operating companies Village Medical, Village Medical at Home, Summit Health, CityMD, and Starling Physicians.</p><p></p><p>
When you join our team, you become part of a compassionate community of people who work hard every day to make health care better for all. We are innovating value-based care and leveraging integrated applications, population insights and staffing expertise to ensure all patients have access to high-quality, connected care services that provide better outcomes at a reduced total cost of care.</p><p></p><p><b>
Please Note: </b>We will only contact candidates regarding your applications from one of the following domains: @summithealth.com, @citymd.net, @villagemd.com, @villagemedical.com, @westmedgroup.com, @starlingphysicians.com, or @bmctotalcare.com.</p><p></p><h1 class="jobSectionHeader"><b>
Job Description</b></h1><p><b>
Office Address:</b> 4650 Westway Park Blvd Houston, TX 77041</p><p>
**In Office Monday - Friday**</p><p></p><div><div><p>
In this role, you will oversee and manage Houston corporate office operations such as supply orders, package/mail logistics, and help facilitate corporate meetings. Additionally, you will support senior market leaders by managing their schedules, market communications, expense management, and project planning.</p></div><p></p><div><p><b>
How can you make a difference?</b></p></div><div><ul><li><p><b>
Administrative Support:</b> Managing calendars, scheduling meetings, handling correspondence, preparing presentations, and managing travel arrangements.</p></li><li><p><b>
Project Management:</b> Tracking projects, managing timelines, and ensuring deadlines are met.</p></li><li><p><b>
Communication:</b> Serving as a primary point of contact for the executive, handling internal and external communications, and ensuring clear and effective messaging.</p></li><li><p><b>
Problem Solving:</b> Anticipating needs, identifying potential issues, and proactively finding solutions.</p></li><li><p><b>
Building Relationships:</b> Fostering strong relationships with internal and external stakeholders</p></li></ul><p></p><p><b>
Skills and Qualifications:</b></p><ul><li><p><b>
Strong Organizational Skills:</b> Ability to manage multiple tasks, prioritize effectively, and maintain a high level of accuracy.</p></li><li><p><b>
Excellent Communication Skills:</b> Proficiency in both verbal and written communication, with the ability to communicate effectively with all levels of the organization.</p></li><li><p><b>
Technical Proficiency:</b> Familiarity with office software (Microsoft Office Suite, etc.) and other relevant technologies.</p></li><li><p><b>
Analytical Skills:</b> Ability to research, analyze data, and identify trends.</p></li><li><p><b>
Problem-Solving Skills:</b> Ability to identify and resolve issues proactively.</p></li><li><p><b>
Interpersonal Skills:</b> Ability to build rapport and maintain positive relationships with colleagues and clients.</p></li><li><p><b>
Discretion and Confidentiality:</b> Ability to handle sensitive information with discretion and maintain confidentiality</p></li><li><ul><li>This list of responsibilities is not meant to be all inclusive as other duties and responsibilities within the scope of this position may be assigned.</li></ul></li></ul></div><p></p><div><p><b>
Core competencies:</b></p></div><div><ul><li><p>
Emotional Intelligence</p></li></ul></div><div><ul><li><p>
Attention to detail</p></li></ul></div><div><ul><li><p>
Agile</p></li></ul></div><div><ul><li><p>
Excellent communication and interpersonal skills</p></li></ul></div><div><ul><li><p>
Ability to analyze data and develop actionable insights and presentations</p></li></ul></div><div><ul><li><p>
Relationship building</p></li></ul></div><div><ul><li><p>
Independent judgment, Critical thinking, and Problem-solving abilities</p></li></ul></div><p></p><div><p><b>
Skills for success:</b></p></div><div><ul><li><p>
Planning and managing complex meeting and schedule coordination for senior leaders and the broader leadership team, which will require this individual to work across multiple stakeholders, systems/programs.</p></li></ul></div><div><ul><li><p>
Processing expense reports ensuring accuracy and timeliness.</p></li></ul></div><div><ul><li><p>
Drafting, editing and finalizing executive-facing documents and presentations.</p></li></ul></div><div><ul><li><p>
Internal and external meeting and event planning.</p></li></ul></div><div><ul><li><p>
Supporting senior leaders with ad hoc projects as needed.</p></li></ul></div><div><ul><li><p>
Broader office operations and support as necessary.</p></li></ul></div><p></p><div><p><b>
Experience to drive change:</b></p></div></div><div><div><ul><li><p>
Bachelor&rsquo;s degree in healthcare administration, business administration, or a relevant field required.</p></li></ul></div><div><ul><li><p>
A minimum of four (4) years of executive administrative support experience including heavy calendar management, travel coordination and expense management.</p></li></ul></div><div><ul><li><p>
A high service orientation</p></li></ul></div><div><ul><li><p>
Demonstrated organizational skills and the ability to multi-task and deliver quality outcomes while effectively managing multiple competing priorities</p></li></ul></div></div><p></p><h1 class="jobSectionHeader"><b>
About Our Commitment</b></h1><h2 class="jobSectionHeader"><b>
Total Rewards at VillageMD</b></h2><p>
Our team members are essential to our mission to reshape healthcare through the power of connection. VillageMD highly values the critical role that health and wellness play in the lives of our team members and their families. Participation in VillageMD&rsquo;s benefit platform includes Medical, Dental, Life, Disability, Vision, FSA coverages and a 401k savings plan.</p><p></p><h2 class="jobSectionHeader"><b>
Equal Opportunity Employer</b></h2><p>
Our Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to, and does not discriminate on the basis of, race, color, religion, creed, gender/sex, sexual orientation, gender identity and expression (including transgender status), national origin, ancestry, citizenship status, age, disability, genetic information, marital status, pregnancy, military status, veteran status, or any other characteristic protected by applicable federal, state, and local laws.</p><p></p><h2 class="jobSectionHeader"><b>
Safety Disclaimer</b></h2><p>
Our Company cares about the safety of our employees and applicants. Our Company does not use chat rooms for job searches or communications. Our Company will never request personal information via informal chat platforms or unsecure email. Our Company will never ask for money or an exchange of money, banking or other personal information prior to the in-person interview. Be aware of potential scams while job seeking. Interviews are conducted at select Our Company locations during regular business hours only. For information on job scams, visit, https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/.</p></div>

Administrative Assistant

SynergenX Health Holdings

<div><h1 class="jobSectionHeader"><b>Executive Assistant to the COO</b></h1><p><b>
SynergenX | Low T Center | HerKare</b><br>
<b>Location:</b> Houston, TX (On-Site)<br>
<b>Schedule:</b> Full-Time | 40&ndash;50 hours per week<br>
<b>Reports To:</b> Chief Operating Officer</p><p></p><h2 class="jobSectionHeader"><b>
About the Role</b></h2><p>
We are seeking a highly organized, proactive <b>Executive Assistant to support our Chief Operating Officer and Operations leadership team</b>. This role is designed for a professional who thrives in a fast-paced, high-growth environment and can provide seamless administrative and operational support.</p><p>
The ideal candidate operates with a high level of discretion, anticipates needs before they arise, and manages competing priorities with precision and professionalism. This individual will play a critical role in ensuring the COO and Operations team remain focused on strategic initiatives by efficiently managing scheduling, communications, documentation, reporting, and special projects.</p><p>
This role requires <b>exceptional organizational ability, attention to detail, and strong communication skills</b>, as well as the ability to operate with minimal supervision while maintaining absolute confidentiality.</p><p></p><h2 class="jobSectionHeader"><b>
Our Core Values</b></h2><p>
Successful team members embrace and execute our core values:</p><ul><li>Compassionate Care</li><li>Unity</li><li>Accountability</li><li>Commitment</li><li>Continuous Improvement</li><li>Integrity</li><li>Efficiency</li></ul><p>
We also operate under three key principles of success:</p><p><b>
Master Communication</b></p><ul><li>
Deliver clear and concise messaging</li><li>
Embrace constructive feedback</li><li>
Listen first, then make decisions</li><li>
Lead with honesty and transparency</li></ul><p><b>
Follow Through</b></p><ul><li><p>
If assigned a task, complete it.</p></li></ul><p><b>
Solutions Mindset</b></p><ul><li><p>
When raising problems, propose solutions.</p></li></ul><p></p><h1 class="jobSectionHeader"><b>
Key Responsibilities</b></h1><h3 class="jobSectionHeader"><b>
Executive Support</b></h3><ul><li>
Serve as the primary liaison between the <b>COO, Operations team, and key internal and external stakeholders</b></li><li>
Manage and prioritize the COO&rsquo;s calendar, meetings, and strategic commitments</li><li>
Prepare agendas, briefing documents, and materials for executive meetings</li><li>
Maintain discretion and confidentiality in all executive communications</li></ul><h3 class="jobSectionHeader"><b>
Operations Coordination</b></h3><ul><li>
Track communications and maintain organized contact databases</li><li>
Ensure follow-up on action items and departmental deliverables</li><li>
Support Operations leadership with meeting preparation and strategic initiatives</li><li>
Facilitate communication across departments to streamline workflow</li></ul><h3 class="jobSectionHeader"><b>
Meeting &amp; Project Support</b></h3><ul><li>
Coordinate executive meetings including agendas, materials, and minutes</li><li>
Compile reports and presentations for leadership meetings and board communications</li><li>
Conduct research and gather information for executive decision-making</li><li>
Track and manage departmental reporting schedules</li></ul><h3 class="jobSectionHeader"><b>
Administrative Management</b></h3><ul><li>
Manage inbound calls, emails, and executive correspondence</li><li>
Coordinate complex travel arrangements and executive itineraries</li><li>
Draft and proofread professional documents including memos, reports, and presentations</li><li>
Maintain filing systems and corporate records</li></ul><h3 class="jobSectionHeader"><b>
Financial &amp; Reporting Support</b></h3><ul><li>
Assist with basic bookkeeping and financial documentation</li><li>
Compile financial summaries and reports for leadership review</li><li>
Track daily, monthly, quarterly, and annual operational reports submitted to the COO</li></ul><h3 class="jobSectionHeader"><b>
Office &amp; Operational Support</b></h3><ul><li>
Welcome and manage visitors to the executive office</li><li>
Manage mail, faxes, and internal correspondence</li><li>
Support team members and assist with cross-department initiatives as needed</li><li>
Remain accessible outside normal hours for urgent executive communications when necessary</li></ul><p></p><h1 class="jobSectionHeader"><b>
Required Qualifications</b></h1><h3 class="jobSectionHeader"><b>
Education &amp; Experience</b></h3><ul><li>Bachelor&rsquo;s degree preferred</li><li>OR some college plus <b>3+ years supporting senior leadership as an Executive Assistant</b></li></ul><h3 class="jobSectionHeader"><b>
Skills &amp; Abilities</b></h3><ul><li>Exceptional attention to detail</li><li>Ability to manage multiple priorities and deadlines simultaneously</li><li>Strong written and verbal communication skills</li><li>High level of professionalism and discretion</li><li>Strong organizational and project management skills</li><li>Customer-service oriented mindset</li><li>Ability to exercise sound judgment and independent decision-making</li></ul><h3 class="jobSectionHeader"><b>
Technical Skills</b></h3><ul><li>Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Experience with spreadsheets, databases, and reporting tools</li><li>Experience with financial or operational software systems is a plus</li></ul><p></p><h1 class="jobSectionHeader"><b>
Key Competencies</b></h1><p>
Successful candidates will demonstrate:</p><p><b>
Adaptability</b><br>
Ability to manage competing priorities and navigate a dynamic work environment.</p><p><b>
Integrity &amp; Ethics</b><br>
Commitment to professionalism, confidentiality, and organizational values.</p><p><b>
Communication Excellence</b><br>
Clear written and verbal communication with strong listening skills.</p><p><b>
Customer Service Orientation</b><br>
Professional, responsive, and solution-focused approach to internal and external stakeholders.</p><p><b>
Dependability</b><br>
Strong accountability, punctuality, and commitment to completing tasks.</p><p><b>
Team Collaboration</b><br>
Contributes to a positive team environment and supports cross-functional success.</p><p></p><h1 class="jobSectionHeader"><b>
Why Join Our Team</b></h1><p>
SynergenX, Low T Center, and HerKare are rapidly expanding healthcare organizations focused on <b>hormone optimization, weight management, and wellness services</b>. Our mission is to improve the quality of life for our patients through innovative care and exceptional service.</p><p>
This role offers the opportunity to <b>work closely with executive leadership and contribute to operational growth in a fast-moving healthcare organization.</b></p><p></p><h1 class="jobSectionHeader"><b>
Work Environment</b></h1><p>
This is a <b>full-time onsite role in Houston, Texas.</b> Due to operational needs, <b>remote, hybrid, or relocation arrangements are not available.</b></p><p></p><h1 class="jobSectionHeader"><b>
Ready to Apply?</b></h1><p>
If you are a <b>highly organized, proactive Executive Assistant who thrives in a fast-paced leadership environment</b>, we encourage you to apply.</p><p>
Please submit your <b>resume and a brief introduction outlining your experience supporting senior executives.</b></p><p>
</p><p>8steOfgTEj</p></div>

Executive Assistant to COO

Rice Engineering

<div><p><b>Special Instructions to Applicants:
</b><br>
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
</p><p><b>About Rice:
</b><br>
Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by <i>U.S. News &amp; World Report </i>. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
</p><p>Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community, and Excellence.
</p><p><b>Position Summary:
</b><br>
The Professional Science Master&rsquo;s (PSM) Program Administrator reports to the Executive Director and serves as the operational lead for the program, guiding strategic growth, enrollment planning, and overall program development. Using data-informed decision-making, the role supports long-term sustainability by aligning enrollment strategy, marketing performance, and resource planning with institutional goals.
</p><p>The position drives external engagement and growth through corporate relations, strategic partnerships, student recruitment, and targeted advertising initiatives. This includes managing and optimizing marketing campaigns through platforms such as Google Ads and Google Analytics to evaluate performance, monitor return on investment, and inform recruitment strategies. The incumbent represents the program at industry conferences, recruitment fairs, and external events, requiring occasional travel and strong outward-facing engagement skills.
</p><p>In addition, the PSM Program Administrator oversees fiscal management to maintain the program&rsquo;s financial health, including budgeting, forecasting, expense tracking, ledger reconciliation, and financial reporting, ensuring compliance with institutional policies.
</p><p>The role also manages core administrative functions such as seminar coordination, event planning and execution, student lifecycle management (from recruitment through graduation), application review coordination, and oversight of lecturer hiring and compensation processes. The position requires fluency in application management and CRM systems, along with the ability to translate enrollment and marketing data into actionable strategies.
</p><p><b>Ideal Candidate Statement:
</b><br>
The ideal candidate for the Professional Science Master&rsquo;s (PSM) Program Administrator role is a strategic, growth-oriented leader who combines the mindset of a program builder with strong operational execution. Serving as the operational lead and key partner to the Executive Director, the individual drives enrollment strategy, marketing performance, and long-term program sustainability through data-informed decision-making. They bring fluency in CRM systems and Slate (application management platform), along with experience managing digital and print advertising, leveraging analytics to optimize campaigns, evaluate return on investment, and strengthen recruitment outcomes. They are equally comfortable representing the PSM program to corporate partners, prospective students, and industry stakeholders, building strategic partnerships that enhance visibility and experiential learning opportunities.
</p><p>In addition to their strategic and outward-facing strengths, the ideal candidate possesses strong financial and administrative acumen. They confidently manage budgeting, forecasting, Oracle (iO) ledger reconciliations, expense tracking, and financial reporting to ensure program sustainability and compliance with institutional policies. At the same time, they seamlessly oversee core operations including event planning, seminar coordination, admissions workflow management, lecturer hiring and compensation processes, and comprehensive student lifecycle management&mdash;from recruitment through graduation and alumni engagement&mdash;balancing big-picture vision with detailed, day-to-day execution.
</p><p><b>Workplace Requirements:
</b><br>
This position is exclusively on-site, necessitating all duties to be performed in person at Rice University&rsquo;s Keck Hall from 8 AM&ndash;5 PM, Monday&ndash;Friday. May require occasional evening availability for program-related events. Hybrid/remote work opportunities may be possible on a limited basis outside of the academic year following the completion of the probationary period. Per Rice policy 440 , work arrangements may be subject to change.
</p><p><b>Hiring Range: </b>$65,000 minimum, with the hiring salary commensurate with experience.
</p><p><i>*Exempt (salaried) positions under </i><i>FLSA </i><i>are not eligible for overtime.
</i></p><p><b>Minimum Requirements:
</b></p><ul><li><p>Bachelor&rsquo;s Degree
</p><ul><li><p>In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis
</p></li></ul></li><li><p>3+ years of related experience
</p><ul><li><p>In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis
</p></li></ul></li></ul><p><b>Skills:
</b></p><ul><li><p>Ability to develop and initiate new strategies
</p></li><li><p>Advanced problem-solving skills
</p></li><li><p>Strong verbal and written communication skills
</p></li><li><p>Ability to work well under pressure and manage projects simultaneously
</p></li><li><p>Strong organizational and time management skills
</p></li><li><p>Advanced knowledge of the Microsoft Office suite
</p></li><li><p>Strong data analysis skills
</p></li><li><p>Knowledge of CRM systems and application management platforms
</p></li><li><p>Ability to manage marketing campaigns
</p></li><li><p>Ability to work independently and as part of a team to meet expected deadlines and schedules
</p></li><li><p>Adept at problem-solving, creating contingency plans, and handling issues when necessary
</p></li><li><p>Strong client service orientation and attention to detail
</p></li><li><p>Ability to develop complex or multiple program partnerships and funding sources
</p></li><li><p>Knowledge of managing budgets and developing financial plans
</p></li><li><p>Ability to coordinate events, seminars, and professional development programming<br>
</p></li></ul><p></p><p><b>Preferences:
</b></p><ul><li><p>Master&rsquo;s Degree
</p></li><li><p>5+ years of related experience<br>
</p></li></ul><p></p><p><b>Essential Functions:
</b></p><ul><li><p>Serves as the central point of contact for faculty, students, corporate partners, and visitors, providing accurate and timely information and ensuring effective communication across stakeholders
</p></li><li><p>Develops, implements, administers, and evaluates programs by conducting research activities within the program, analyzing data, creating reports, reviewing trends, and making program improvement recommendations
</p></li><li><p>Leads graduate student recruitment strategy and enrollment management for academic programs, overseeing pipeline development, marketing alignment, application workflow coordination, enrollment forecasting, recruitment event coordination, and representation of the program at industry conferences and external engagements to achieve program growth targets
</p></li><li><p>Coordinates advertising and marketing efforts, managing digital and print recruitment campaigns, monitoring performance metrics, and evaluating return on investment to inform enrollment strategy
</p></li><li><p>Oversees the full student lifecycle from prospect through graduation, including admissions processing, enrollment tracking, advising coordination, retention monitoring, internship placement support, and degree certification to ensure student success and program completion
</p></li><li><p>Develops and implements strategies related to outreach, events, communications, development, partnerships, and fundraising/funding, with a strong concentration on corporate relations
</p></li><li><p>Develops strategies to strengthen alumni and employer engagement to support internships, placements, and program visibility
</p></li><li><p>Coordinates and plans weekly seminars and program events, including speaker engagement, logistics management, event execution, and post-event assessment. Creates short-term and long-term plans to achieve mission and objectives for the program; collaborates with the Executive Director on financial modeling and enrollment forecasting to ensure long-term program sustainability
</p></li><li><p>Devises and manages financial and budgetary plans for the program(s); approves and monitors expenditures, specifically managing and tracking all PSM financial operations, revenue reconciliation from tuition and partnerships, and budget execution in iO
</p></li><li><p>Serves as primary departmental contact for financial operations, ensuring adherence to University Policy 201 and 214-03, managing personnel budgeting for staff and faculty instructors, and coordinating with the PSM Faculty Director, PSM Executive Director, and the Assistant Dean on fund availability
</p></li><li><p>May supervise small staff (up to three full-time staff), providing functional supervision for administrative or student workers supporting financial or recruitment tasks
</p></li><li><p>May teach a course, seminar, or workshop, as requested by the Executive Director or Department Chair
</p></li><li><p>Performs all other duties as assigned<br>
</p></li></ul><p></p><p><b><i>Rice University HR | Benefits: </i></b><i>https://knowledgecafe.rice.edu/benefits
</i></p><p><b><i>Rice Mission and Values: </i></b><i>Mission and Values | Rice University
</i></p><p><i>Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support.<br>
</i></p><p><br>
<i>If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</i></p></div>

PSM Program Administrator

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