executive assistant

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executive administrative assistant

Five Woods Realty

Overview We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team. This vital role offers the opportunity to support the firm principal by managing daily administrative and transaction related tasks with energy, precision, and professionalism. The ideal candidate will excel in multitasking, demonstrate exceptional communication skills, and possess a proactive attitude to ensure smooth office operations. If you thrive in a impactful self-paced environment and enjoy working individually and in customer facing roles, then this position can be perfect for you!Responsibilities<ul><li>Responsible for administrative duties related to day-to-day operations for a real estate development firm.</li><li>Draft correspondence as needed and respond to client and customer inquiries received via phone, mail, or email.</li><li>Performs duties related to creating invoices, payment processing, accounts payable, and accounts receivable.</li><li>Record entries in Excel for financial project information related to expenses, revenues, and budget adjustments.</li><li>Reconcile deposits received from rent and handle petty cash utilized in paying subcontractors.</li><li>Maintain order supplies for the office, and for company projects.</li><li>Maintain and provide status updates on projects, contracts, and transaction related documents.</li><li>Performs basic research and gather necessary information for various local, state, and federal programs related to real estate housing and project solicitations.</li><li>Communicate with staff of public entities, public agencies and departments, and government officials.</li><li>Maintain client and customer contact database for firm.</li><li>Accounts Payable: Review Invoices and Confirm Work Completion with Site Staff; Payment Check Review and Printing</li><li>Accounts Receivable: Issue Invoices to Customers</li><li>Coordinate travel plans, including meeting scheduling and itinerary, and material preparation.</li><li>Coordination of Weekly Office Meeting &amp; Construction Meeting</li><li>Exercise good judgment in a variety of situations, with strong written and verbal communication, and administrative and organizational skills.</li><li>Maintain appropriate confidentiality of information and decisions made within the office.</li><li>Create meeting briefs and other documents/correspondence, Excel spreadsheets, and PowerPoint presentations, and other collateral material as needed.</li><li>Perform other administrative functions as assigned such as but not limited to attending public events, responding to information requests, archiving documents, serve in special projects, and facilitating procurement processes.</li><li>Tracking of Human Resource Details &ndash; Paid Time Off, Sick Days, etc.</li><li>Event Planning and Marketing Coordination</li></ul>Qualifications<ul><li>Proven experience in office management or administrative support roles with real estate experience preferred.</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.</li><li>Demonstrated customer service skills with professional phone etiquette and interpersonal communication abilities.</li><li>Knowledge of bookkeeping processes using QuickBooks or similar accounting software is beneficial. Join us to be part of an energetic team dedicated to excellence! This position offers an engaging work environment where your organizational talents will shine while supporting leadership in achieving their goals. We value proactive individuals who bring enthusiasm and precision to every task&mdash;help us keep our office running smoothly while advancing your career!</li></ul>Pay: $24.27 - $28.23 per hourPeople with a criminal record are encouraged to applyWork Location: In person

Executive Administrative Assistant

Post Oak Group

Job DescriptionThe Post Oak Group is seeking a highly organized and proactive Executive Assistant to support senior leadership in our Houston office. This role is critical to ensuring smooth day-to-day operations by managing administrative tasks, communications, and office coordination.This is an in-person position based in Houston, TX.Compensation: $72,000 per year (base salary)Role OverviewAs an Executive Assistant, you will provide direct support to senior executives, helping manage schedules, communications, and administrative workflows. You will play a key role in maintaining efficiency, organization, and professionalism across daily business activities.Key Responsibilities<ul><li>Manage and organize executive email inboxes, including drafting and responding to correspondence</li><li>Coordinate calendars, schedule meetings, and manage appointments</li><li>Assist with general administrative tasks and office operations</li><li>Prepare documents, reports, and presentations as needed</li><li>Handle internal and external communications in a professional manner</li><li>Maintain organized records, files, and databases</li><li>Support meeting preparation, including agendas and follow-ups</li><li>Assist with travel coordination and logistics when required</li><li>Serve as a reliable point of contact for day-to-day executive support</li></ul>Qualifications<ul><li>Previous experience as an executive assistant, administrative assistant, or similar role preferred</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication abilities</li><li>High level of professionalism and discretion</li><li>Proficiency in Microsoft Office and/or Google Workspace</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Self-motivated with strong attention to detail</li></ul>Why The Post Oak GroupThe Post Oak Group delivers institutional-quality capital markets and M&amp;A advisory with boutique-level service and direct senior involvement. We operate in the middle market, advising both high-growth companies seeking institutional capital and profitable businesses pursuing liquidity events.Pay: $71,000.00 - $72,000.00 per yearWork Location: In person

Executive Assistant

Étoile Academy Charter School

<div>
 The Executive Assistant provides high-level administrative and strategic support to senior leadership, ensuring efficient day-to-day operations and effective coordination across the organization. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.
 
 
 The Executive Assistant serves as a key partner to leadership, supporting communication, scheduling, project coordination, and organizational initiatives that drive student and staff success.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Manage complex calendars, including scheduling meetings, prioritizing requests, and resolving conflicts.
 </li>
 <li>
 Coordinate logistics for meetings, including agendas, materials, note-taking, and follow-up actions.
 </li>
 <li>
 Serve as a primary point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Draft, proofread, and manage professional correspondence on behalf of leadership.
 
 
 </li>
 </ul>
 
 Project &amp; Operations Coordination
 
 
 
 <ul>
 <li>
 Support cross-functional projects by tracking timelines, deliverables, and key action steps.
 </li>
 <li>
 Assist in the preparation of presentations, reports, and board materials.
 </li>
 <li>
 Coordinate travel arrangements, events, and leadership meetings.
 </li>
 <li>
 Maintain organized systems for documents, files, and records.
 
 
 </li>
 </ul>
 
 Communication &amp; Stakeholder Management
 
 
 
 <ul>
 <li>
 Facilitate clear and timely communication across departments.
 </li>
 <li>
 Support internal communications, including staff updates and leadership messaging.
 </li>
 <li>
 Build and maintain strong relationships with staff, vendors, and community partners.
 
 
 </li>
 </ul>
 
 Confidentiality &amp; Discretion
 
 
 
 <ul>
 <li>
 Handle sensitive information with a high level of professionalism and confidentiality.
 </li>
 <li>
 Exercise sound judgment in decision-making and prioritization.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 3&ndash;5+ years of experience supporting senior leadership, preferably in education or a nonprofit environment.
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills with attention to detail.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
 </li>
 <li>
 High level of professionalism, discretion, and emotional intelligence.
 </li>
 <li>
 Proficiency in Microsoft Office, Google Workspace, and calendar management systems.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience in a K&ndash;12 or charter school environment.
 </li>
 <li>
 Experience supporting board-level communications or executive leadership teams.
 </li>
 <li>
 Familiarity with project management tools and systems.
 </li>
 </ul>
</div>

Executive Assistant-(Home Office)

Arch Aerial LLC

<div>Arch Aerial LLC is seeking a highly motivated Executive Assistant to assist the CEO in administrative duties, accounts payable and receivable, basic book-keeping tasks, travel booking for Arch Aerial team members, preparation of certain reports, purchasing, HSE document control, maintaining the company's compliance portals, and other duties to be assigned after initial training. This is a full time salary position which is in person, and not remote.
Functions &amp; Responsibilities
We are seeking a highly reliable team player to provide executive level administrative support and perform basic/general bookkeeping functions, operations assistance functions, and compliance functions. This position reports directly to the CEO and requires a discrete individual who can assist with sensitive and proprietary matters and customer information in a responsible manner. The right candidate will be personable, professional and flexible, with a passion for service.
The position requires exceptional analytical skills as well as experience with administration, communication, bookkeeping and internal/external relations. They should also be a team player, have exceptional organizational skills, high ethical standards, and have experience carrying out multiple projects while prioritizing tasks. You will be an integral component of our team with room for growth and exposure to a variety of industries.
We value (i) experience, (ii) a strong and efficient work ethic, and (iii) strong skills, and (iv) integrity more than a specific educational degree. 
Requirements 
<ul><li>
Strong organizational skills.</li><li>
Excellent communication skills.</li><li>
Highly proficient at email, email organization, and cloud data management.</li><li>
Excellent interpersonal and communication skills and the ability to effectively communicate with all levels of management, staff, customers, and industry.</li><li>
Must be able to utilize a variety of computer applications including Microsoft Office, and other on-line cloud storage and data transfer tools like Dropbox.</li></ul>
Highly recommended, but not required:<ul><li>
Quickbooks Online Experience</li><li>
Experience with ISNetworld, Veriforce, and Avetta.</li><li>
Customer service experience.</li></ul> 

Benefits 
The candidate will not be immediately eligible for benefits, but may be eligible for 401K programs 90 days after hire, and eligible for health benefits (according to company policy) as early as 2027.</div>

ASRC Federal

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™
 
ASRC Agile Decision Sciences (ADS) is seeking a Sr. Executive Assistant to support NASA programs. The primary responsibility for this position will be to assist a government office with travel support management and other administrative and coordination tasks.
 
Responsibilities
 <ul>
<li>Provides mission-directorate wide travel management support and travel budget reconciliation for the Explorations Systems Development Mission Directorate (ESDMD) Business Office.</li>
<li>Develop and maintain ESDMD-specific travel related process and procedure documentation.</li>
<li>Coordinate with the Travel Office to plan and coordinate quarterly training for ESDMD employees and contractors.</li>
<li>Develop processes, forms and tools to streamline the travel request process across multiple groups.</li>
<li>Manage travel information across multiple offices and stakeholders in a cohesive process for the Mission Directorate.</li>
<li>Provides coordination support to high-level leadership including coordinating with multiple stakeholders. Provide administrative support including tracking status of items, reports and assisting in meetings and events.</li>
<li>Additional projects will involve coordinating actions with government and international personnel.</li>
</ul>
Please note: Executives travel frequently, so this position may be filled at NASA Headquarters (HQ) or NASA Johnson Space Center (JSC). It may require occasional travel to NASA HQ or JSC depending on customer needs.
 
Desired Skills
 <ul>
<li>Previous experience in the government or aerospace industry will be viewed favorably. Previous experience with Concur Government Edition (CGE) is also beneficial.</li>
<li>Knowledge and experience using Microsoft Office products is critical, including Outlook, Word, Excel and PowerPoint.</li>
<li>Comfortable using website applications to coordinate activities, store files, and enter data as needed. Experience with SharePoint is preferred.</li>
<li>Possess excellent written and oral communication skills, attention to detail, and the ability to prioritize projects to meet deadlines.</li>
<li>The individual will be expected to learn general information about the major projects of the office and key terminology. A proactive and flexible demeanor is greatly preferred, in order to successfully support this dynamic, high-profile office.</li>
</ul>
Education/Experience
 <ul>
<li>Bachelor's Degree preferred</li>
<li>NASA experience preferred</li>
<li>5-10 years of experience preferred</li>
</ul>
We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.
 
EEO Statement
 ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.

Sr. Executive Assistant

Chevron

<div>Total Number of Openings
1
Chevron is accepting online applications for the position Administrative Assistant - Enterprise Communications through April 23rd, 2026 at 11:59 p.m. (Central Time).
Chevron is seeking an experienced Administrative Assistant to provide administrative support to five leaders on the Enterprise Communications Leadership Team. This role is ideal for someone who thrives in a fastpaced, dynamic environment and brings strong organizational skills, sound judgment, and the ability to execute quickly while managing multiple priorities with discretion and precision.
Responsibilities for this position may include but are not limited to:<ul><li>
Provide administrative support with a high degree of independence, discretion, accuracy, and attention to detail.</li><li>
Manage complex, dynamic calendars and schedules for multiple leaders simultaneously.</li><li>
Anticipate leadership needs, track critical action items, and ensure timely completion through follow‑up and coordination.</li><li>
Plan and manage off-sites and multi‑day meetings and team events.</li><li>
Coordinate travel arrangements, track expenses and compile accurate expense reports on time.</li><li>
Support onboarding and offboarding activities of employees and contractors.</li><li>
Create, submit, and manage requests in SMART by GEP, and pay invoices via Chevron systems or pcard.</li><li>
Maintain distribution lists and provide general office management support (e.g. supplies, visitor access, light information management IT support).</li><li>
Handle special projects and ad hoc requests as needed.</li></ul>
Required Qualifications<ul><li>
High school diploma or equivalent.</li><li>
Minimum of five (5) years of experience in an administrative assistant or similar support role.</li><li>
Demonstrated ability to support multiple senior leaders at the same time while managing competing priorities, meeting deadlines and completing work in a timely manner.</li><li>
Advanced proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, OneNote, and SharePoint.</li><li>
Strong organizational skills with a high level of accuracy and attention to detail.</li><li>
Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.</li></ul>
Preferred Qualifications<ul><li>
Eight (8) or more years of experience in similar roles.</li><li>
Experience using SMART by GEP, CTREX, and related Chevron systems and policies.</li><li>
Strong written and verbal communication skills.</li><li>
Ability to collaborate effectively across diverse teams and stakeholder groups.</li><li>
Demonstrated ability to quickly adapt and apply new technologies to increase efficiency.</li><li>
Strong peer network within the administrative assistant community; willingness to collaborate, share best practices, and simplify work.</li></ul>
Relocation Options:
Relocation is not offered for this role. Only local candidates will be considered.
International Considerations:
Expatriate assignments will not be considered.
Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
U.S. Regulatory notice:
Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.
We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at emplymnt@chevron.com.
Chevron participates in E-Verify in certain locations as required by law.</div>

Administrative Assistant - Enterprise Communications

Cypress Construction Inc

We are looking to add an Executive Assistant to our ever growing team. This position will support all levels of the team and aid in delivering projects requirements on time/under budget. This position is 100% in office, not remote.Responsibilities/ Duties:<ul><li>Must enter estimates, request pricing, and submit proposals using excel</li><li>Prepare submittals; track project progress (revisions / milestones / delivery dates)</li><li>Work hand and hand with customers and vendor</li><li>Scheduling with vendors and GCs</li><li>Permitting process including submittals to Houston and surrounding cities/authorities - Experience preferred</li><li>Coordinating appointments</li><li>Maintain project folder structure</li><li>Obtain COI for multiple contractors &amp; projects</li><li>Prepare and maintain RFI&rsquo;s and Change Orders for various projects</li><li>Prepare and submission of lien waivers</li><li>Required Skills &amp; Abilities: </li><li>Experience in commercial construction preferred</li><li>Must comply with specific company protocol when communicating between team members, owners, architect/engineer, contractor staff, subcontractors.</li><li>Self-starters who are well organized with a positive attitude is a must.</li><li>Extensive experience in Microsoft Office - Excel is a Must</li><li>Excellent communication skills (written &amp; verbal)</li><li>Must have ability to multi-task while solving complex problems</li><li>Support legal and compliance operations under the guidance of the President, including document tracking and legal file organization.</li></ul>Requirements:<ul><li>Available to work M-F, 8 am &ndash; 5 pm and overtime when necessary</li><li>Minimum 60 WPM typing is a must</li><li>Refine and document project scope, objectives and desired outcome</li><li>Track project performance periodically to ensure both short-term and long-term goals are met</li><li>Create and maintain detailed project documentation</li><li>Use the right tools and techniques</li><li>Manage interdepartmental coordination to ensure smooth project execution</li><li>Bachelor&rsquo;s degree preferred; an Associate&rsquo;s degree with substantial relevant experience will be considered.</li></ul>Job Type: Full-timePay: From $52,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Ability to Commute:<ul><li>Houston, TX 77070 (Required)</li></ul>Ability to Relocate:<ul><li>Houston, TX 77070: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Explore 172+ Executive administrative assistant in Houston this April. Find roles across top companies and apply now to boost your career.

172 executive administrative assistant jobs In Houston

Executive Administrative Assistant

Executive Assistant

Executive Assistant-(Home Office)

Executive Assistant

Sr. Executive Assistant

Administrative Assistant - Enterprise Communications

Executive Assistant