executive assistant

administrative assistant Jobs in Istanbul

administrative assistant

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executive assistant to managing director (part time) Jobs in Istanbul

executive assistant to managing director (part time)

executive administrative assistant

KONE

<div>As the world&rsquo;s cities grow more complex, people&rsquo;s need to move easily becomes even more important. Enabling urban flow requires talent and ambition. Together at KONE, we create the new urban reality. Your career is a journey, and how you travel makes a difference.
 
 
It's time to make a move. Join our flow.
Are you a highly organized, discreet, and proactive professional with a passion for supporting senior leadership? We&rsquo;re seeking an experienced Executive Assistant to provide top-tier administrative support to our General Manager and leadership team&mdash;ensuring seamless operations, effective communication, and strategic coordination across the business.
About the Role
As Executive Assistant, you will play a critical role in enhancing the productivity and impact of our General Manager and leadership team. You&rsquo;ll manage complex schedules, coordinate high-level meetings, handle sensitive communications, and contribute to the smooth running of executive operations. This role demands professionalism, confidentiality, and a deep understanding of organizational dynamics.
Key Responsibilities
<ul><li>Manage calls, emails, and inquiries with accuracy and professionalism
</li><li>Organize travel arrangements and coordinate meetings, events, and schedules
</li><li>Prepare and format reports, presentations, and correspondence for executive use
</li><li>Maintain confidential records and ensure secure handling of sensitive information
</li><li>Support visa processes for all employees, if needed budget tracking, and office documentation
</li><li>Act as a liaison between the General Manager, leadership team, and internal/external stakeholders
</li><li>Use independent judgment to solve problems and streamline administrative processes
</li></ul>What We&rsquo;re Looking For
<ul><li>Minimum Bachelor&rsquo;s degree
</li><li>10+ years of relevant experience in executive support
</li><li>Native in Turkish and Fluent in English (additional languages are a plus)
</li><li>Prior experience in a multinational environment is a must
</li><li>Excellent computer skills and proficiency in MS Office tools
</li><li>Strong organizational and prioritization skills
</li><li>Analytical thinking and problem-solving ability
</li><li>High stress tolerance and composure under pressure
</li><li>Exceptional attention to detail
</li><li>Collaborative mindset and excellent interpersonal skills
</li><li>Flexibility and adaptability to change
</li></ul>Ready to Apply?
If you&rsquo;re passionate about supporting senior leaders and making a meaningful impact behind the scenes, we&rsquo;d love to hear from you.
Why Join Us?
At KONE, we are committed to creating a collaborative and innovative environment. If you are passionate about delivering results and ready to take on a challenging and rewarding role, we encourage you to apply and be part of our journey!
At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
Read more on www.kone.com/careers</div>

Executive Assistant

LF Fashion

<div>
 
 Are you a movement maker? Are you seeking new and exciting career opportunities?
 
 
 
 
 Here is what you need to know about the job:
 
 
 
 At Li &amp; Fung, we are driving the future of global supply chains by prioritizing innovation, collaboration, and sustainability. As the world of commerce evolves with new technologies, we are transforming how businesses operate and connect with consumers. Our goal is to build efficient, forward-thinking supply chains that unlock new possibilities and provide tangible value to every part of the process.
 
 
 Embracing a culture of entrepreneurship, we use cutting-edge digital tools to enhance teamwork, spark creativity, and push the boundaries of what&rsquo;s achievable.
 
 
 Our values are at the heart of everything we do, guiding our relationships with our team, clients, suppliers and the communities we serve.
 
 
 In line with our growth ambitions in
 
 Turkiye,
 
 we are seeking a dynamic and driven professional to join our team in
 
 Istanbul
 
 as an
 
 Executive Assistant
 
 
 .
 
 If you&rsquo;re passionate about innovation and eager to contribute to the future of global supply chains, we&rsquo;d love to hear from you.
 
 
 
 Job Descriptions
 
 
 
 <ul>
 <li>
 Provide administrative support to our executive, including managing calendars, scheduling meetings, and handling communications.
 </li>
 <li>
 Prepare and edit correspondence, reports, and presentations for internal and external stakeholders.
 </li>
 <li>
 Coordinate travel arrangements and itineraries for executives.
 </li>
 <li>
 Assist in project management and follow up on deliverables.
 </li>
 <li>
 Maintain confidentiality of sensitive information and exercise discretion.
 </li>
 <li>
 Act as a liaison between our executive and other staff members or external partners.
 </li>
 <li>
 Support the executive in organizing supply chain operations and ensure timely execution of projects.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or a related field.
 </li>
 <li>
 Minimum of 6 years of experience in an executive assistant role, with a strong preference for candidates with experience in the textile or supply chain industry.
 </li>
 <li>
 Proficient in English, both written and verbal; additional languages are a plus.
 </li>
 <li>
 Strong organizational skills with the ability to prioritize tasks and manage time effectively.
 </li>
 <li>
 Excellent communication and interpersonal skills, with attention to detail.
 </li>
 <li>
 Proven ability to work quickly and efficiently under pressure, delivering solutions to challenges as they arise.
 </li>
 <li>
 Openness to travel as required to support business operations.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
 </li>
 <li>
 Ability to work independently and as part of a team in a fast-paced environment.
 
 
 </li>
 </ul>
 
 
 #lffashion
 
 
 
 
 
 If this sounds like you, Apply Now!
 
 
 
 
 As an equal opportunity employer, we shall consider all applicants regardless of gender, age, religion, marital status, race, sexual orientation, disability, disease, pregnancy, or trade union and/or political affiliation, and disregard all factors deemed inappropriate by local law and the International Labor Organization&rsquo;s Declaration on Fundamental Principles and Rights at Work.
 
</div>

Cresco Human Resources Management & Consultancy Ltd.

<div>
 
 
 Cresco is seeking a highly organized and proactive Executive Assistant to support the CEO of a leading company in the technology sector.
 
 This role requires exceptional organizational and communication skills, the ability to manage multiple priorities, and the professionalism to interact with senior leaders, board members, and external stakeholders. The Executive Assistant will be a trusted partner, ensuring that the CEO&rsquo;s time is optimized and aligned with strategic priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage and prioritize the CEO&rsquo;s calendar, meetings, and travel arrangements
 </li>
 <li>
 Prepare agendas, take minutes, and follow up on action items from executive meetings
 </li>
 <li>
 Draft and manage correspondence on behalf of the CEO with internal and external stakeholders
 </li>
 <li>
 Coordinate with senior leadership and teams to ensure alignment on priorities and deadlines
 </li>
 <li>
 Prepare reports, presentations, and executive-level documentation
 </li>
 <li>
 Maintain strict confidentiality and discretion in handling sensitive matters
 </li>
 <li>
 Organize logistics for board meetings, executive forums, and corporate events
 </li>
 <li>
 Support the CEO with ad-hoc projects and initiatives as required
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Communication, or related field
 </li>
 <li>
 Minimum 10 years&rsquo; experience as an Executive Assistant, ideally supporting C-level executives
 </li>
 <li>
 Excellent command of English (written and spoken); additional languages are a plus
 </li>
 <li>
 Strong proficiency in MS Office and collaboration tools (Teams, Zoom, etc.)
 </li>
 <li>
 Exceptional organizational, time management, and multitasking skills
 </li>
 <li>
 High level of discretion, professionalism, and integrity
 </li>
 <li>
 Strong communication and interpersonal abilities, with executive presence
 </li>
 </ul>
 
 
</div>

DEVA Holding A.Ş.

<div>
 
 DEVA has been operating since 1958 and is one of the pioneering pharmaceutical companies in Turkey. DEVA, having R&amp;D in focus, manufactures with international quality standards and currently exports products to other countries worldwide.
 
 
 
 
 
 DEVA is seeking for an "Executive Assisstant" ;
 
 
 
 
 <ul>
 <li>
 Graduation from university or associate degree
 </li>
 <li>
 Minimum 5 years of executive assistant job experience
 </li>
 <li>
 Advanced command of both spoken and written English
 </li>
 <li>
 Advanced in using MS Office applications
 </li>
 <li>
 Excellent interpersonal and communication skills
 </li>
 <li>
 Excellent coordination, problem solving, dealing and analytical thinking capabilities
 </li>
 <li>
 Having excellent time management and organizational skills,
 </li>
 <li>
 Detail oriented, self-directed and multitasking
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 <ul>
 <li>
 Assisting the executive role in reporting, presentations, organisations and daily businesses,
 </li>
 <li>
 Handling internal and external communication, organising the agenda,
 </li>
 <li>
 Managing all travel and accommodation bookings,
 </li>
 <li>
 Coordinating the communication among divisions,
 </li>
 <li>
 Scheduling appointments and coordinating arrangements for meetings,
 </li>
 <li>
 Greeting, receiving and guiding visitors
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Bir &ccedil;al&inodot;&scedil;an aday&inodot; olarak, sizinle aram&inodot;zdaki t&uuml;m ileti&scedil;imde bilgilerinizi 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu&rsquo;na, yasal mevzuata ve Ki&scedil;isel Verileri Koruma Kurumu kararlar&inodot;na uygun olarak i&scedil;liyoruz. Detayl&inodot; bilgiye ve ayd&inodot;nlatma metnimize link &uuml;zerinden ula&scedil;abilirsiniz. https://www.deva.com.tr/tr/kvkk
 
 
</div>

Anadolu Efes

<div>
 
 
 Be a part of Anadolu Efes!
 
 
 
 
 
 
 
 Do you want to be a part of Anadolu Efes? Let&rsquo;s get to know each other!
 
 
 
 
 
 
 Wherever we are, we strive to add +1 value to the economy, social life, tourism, culture, art, agriculture, sports, and young entrepreneurs by brewing joy.
 
 
 Our journey began on 1969 in the factories we opened in &Idot;zmir. Today, we are one of the top 10 companies in the world in our industry. We have 21 factories, 5 malt and 1 hops processing facility in 6 countries. We are the market leader in Turkey, Russia, Ukraine, Kazakhstan, Georgia and Moldova. You can find us in more than 70 countries in the world!
 
 
 
 
 
 
 What does a Executive Assistant do at Anadolu Efes?
 
 
 
 
 
 
 &bull; Preparing daily, periodic, and ad-hoc reports,&bull; Collecting and consolidating information from relevant roles and sharing it with the required stakeholders,
 
 
 &bull; Managing the calendar of the Function Leader, including meetings, appointments, and travel arrangements,
 
 
 &bull; Supporting and following up on event and organization processes,
 
 
 &bull; Coordinating effectively with other departments,
 
 
 &bull; Ensuring smooth telephone and correspondence traffic, including documents and faxes.
 
 
 
 
 
 
 What are we looking for?
 
 
 
 &bull; Bachelor&rsquo;s degree from relevant fields,
 
 
 &bull; Minimum 2 years of experience as an Executive or Department Assistant (preferred),
 
 
 &bull; Strong command of MS Office and SAP programs,
 
 
 &bull; Advanced knowledge of Excel,
 
 
 &bull; Excellent proficiency in English, both written and spoken,
 
 
 &bull; Strong planning, organization, and follow-up skills,
 
 
 &bull; High self-motivation and willingness to take responsibility,
 
 
 &bull; Excellent communication and representation skills.
 
 
 
 
 
 
 How do we hire?
 
 
 
 
 
 
 At Anadolu Efes, we hire without prejudice and discrimination against language, religion, ethnicity, race, gender and sexual orientation. We hire solely based on applicability to the job description measurable examinations, and competency-based interviews.
 
 
 
 
 
 
 
 If you find this position to be suitable for you, we are looking forward to your application and for you to add +1 value to our Anadolu Efes family!
 
 
 
 
 
 
 
 
 
 You can access the Anadolu Efes Employee Candidate Disclosure Statement through the link below:
 
 
 
 
 https://anadoluefes.com.tr/calisan-adayi-aydinlatma-metni.pdf
 
 
 
</div>

Howden Turkey

<div>
 
 Howden is a leading global independent insurance broker, made up of talented and passionate individuals pushing the boundaries of the insurance industry. With over 18,000 employees across more than 100 countries, we combine our strengths every day to develop innovative solutions and shape the future of the sector.
 
 
 At Howden, we offer more than just a job&mdash;we provide an environment where everyone can grow, share ideas, and truly make a difference. If you&rsquo;d like to be part of this vision, we look forward to meeting you.
 
 
 We are currently seeking a
 
 &ldquo;Executive Assistant&rdquo;
 
 to join our team at the Istanbul headquarters of
 
 Howden
 
 .
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 To organize the daily / weekly / monthly work schedule and working environment of the Regional CEO to prepare business and travel plans, follow his agenda.
 </li>
 <li>
 To manage appointment, meeting, telephone, e-mail and agenda traffic, welcome and direct visiting guests.
 </li>
 <li>
 To make domestic and international correspondence, when necessary, on behalf of the manager
 </li>
 <li>
 To support Regional CEO in analysis and presentations when needed
 </li>
 <li>
 To ensure that the flow of reports and information is timely
 </li>
 <li>
 To arrange and update the meeting calendar and agendas of the Regional CEO, to make preliminary preparations for the meeting and ensure its organization.
 </li>
 <li>
 To ensure that meetings of the Regional CEO, events, seminars, appointments and travel programs are coordinated with the agenda.
 </li>
 <li>
 To provide all kinds of flight, hotel and transfer organization for the travels of the manager (Regional CEO/Chairman)
 </li>
 <li>
 To check the accuracy of all reservations and ensure their domestic and international coordination.
 </li>
 <li>
 To carry out the passport and visa procedures of the manager in coordination with the relevant department / agency when necessary.
 </li>
 <li>
 Reservation etc. that may take place before/during/after travel. providing support in emergencies.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 University Degree
 </li>
 <li>
 Senior management assistant experience of min 6-7 years in in a large-scale global or local organization.
 </li>
 <li>
 Advanced organization and planning skills with effective prioritization.
 </li>
 <li>
 High agility and ability to manage time-stressed and urgent situations.
 </li>
 <li>
 Solution based mindset with good networking and collaborating skills .
 </li>
 <li>
 Impactful communication skills with all stakeholders and cultures.
 </li>
 <li>
 Fluency in English.
 </li>
 </ul>
 
 
</div>

Weir Minerals

<div>
 
 Executive Assistant to Managing Director
 
 
 
 Kocaeli, Dilovas&inodot;
 
 
 Hybrid
 
 
 Part-time: 3 days per week
 
 
 <ul>
 <li>
 Please submit resumes in English
 
 
 </li>
 </ul>
 
 
 Purpose of Role:
 
 To provide strategic internal communications, executive-level support, and organizational coordination for the Managing Director and senior leadership team. The role ensures effective communication of key business initiatives, flawless execution of leadership meetings and internal events, and the smooth management of administrative and governance processes.
 
 
 
 
 
 This position is part-time, with a preferred schedule of Mondays, Wednesdays and Fridays.
 
 
 
 
 
 What we offer:
 
 At Weir, we are proud to provide reward on a basis which is fair and attractive, including a competitive benefits package. Through our &lsquo;We are Weir&rsquo; framework, we focus on the importance of our people and the contribution they make to our organisation.
 
 
 <ul>
 <li>
 Health &amp; Wellbeing: As a global organisation there isn&rsquo;t one single solution that will enable us to take a proactive approach to our health and wellbeing. We have built a Health and Wellness framework focusing on Culture &amp; Leadership, Safety &amp; Environmental, Mental Wellbeing, Physical Wellbeing, Digital Wellbeing and Financial Wellbeing for different parts of the business to bring to life in a way that is most meaningful for them.
 </li>
 <li>
 Grow your Own Way: Everything moves fast in the dynamic world of Weir. This creates opportunities for us to take on new challenges, explore new areas, learn, progress and excel. Best of all, there is no set path that our people must go down. Instead, everyone is given the support and freedom to tailor-make their own career and do the best work of their lives.
 </li>
 <li>
 Be You and Belong: Weir is a welcoming, inclusive place, where everyone's contribution is recognised and all employees are encouraged to innovate, collaborate and be themselves.
 
 
 </li>
 </ul>
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Drive internal communications campaigns, draft announcements, create content for internal platforms, and prepare presentation materials in collaboration with cross-functional teams.
 </li>
 <li>
 Organize and promote internal events (Town Halls, CEO Web Chats, D&amp;I initiatives, anniversaries, Lunch &amp; Learns), including logistics, speaker prep, and promotional materials.
 </li>
 <li>
 Provide confidential administrative support to the MD, including calendar/travel management, meeting coordination, and acting as liaison with senior leadership.
 </li>
 <li>
 Manage Board and Executive Management meetings, support senior leadership visits, and implement communication strategies to enhance employee engagement in key business areas.
 </li>
 <li>
 Safety First: Demonstrate 100% commitment to our zero harm behaviours in support of our drive towards developing a world class safety culture.
 
 
 </li>
 </ul>
 
 Job Knowledge/Education and Qualifications:
 
 
 
 <ul>
 <li>
 5&ndash;10 years&rsquo; experience, preferably supporting a Chairman, Executive Board, or board-appointed committees.
 </li>
 <li>
 Strong planning, organizing, and administrative skills with advanced MS Office proficiency.
 </li>
 <li>
 Excellent verbal and written English, with strong communication and interpersonal abilities.
 </li>
 <li>
 Proven ability to manage confidential information, work effectively in international teams, and travel as required.
 
 
 </li>
 </ul>
 Must be permanently authorised to work in the country to which you are applying, without sponsorship.
 
 
 
 We are Weir!
 
 Founded in 1871, Weir engineers solutions that improve safety, efficiency and sustainability &ndash; helping to provide the essential resources needed by a growing world. We are a global family. We are proud of our unique blend of talent, technology and culture. We are here to inspire you to do the best work of your life!
 
 
 For additional information about what it&rsquo;s like to work at Weir, please visit our Career Page.
 
 
 Weir is committed to an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, veteran status, disability, age, or any other legally protected status.
 
 
 #minerals
 
 
</div>

Executive Assistant to Managing Director (Part Time)

Explore 113+ Executive administrative assistant in Istanbul this October. Find roles across top companies and apply now to boost your career.

113 executive administrative assistant jobs IN Istanbul

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Executive Assistant

Executive Assistant to Managing Director (Part Time)