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executive administrative assistant

Akenerji

<div>
 
 Akenerji is the first power generation company founded as an auto-producer group in Turkey. One of the Turkish power sector&rsquo;s biggest players, Akenerji is an integrated power company operating in wholesale energy trade in addition to power generation, with over 36 years of experience in the sector.
 
 
 
 
 
 We are looking for an
 
 Executive Group Assistant
 
 with following
 
 qualifications;
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 University degree in relevant fields
 </li>
 <li>
 Minimum 3 years of experience in a similar role (preferably with experience supporting multiple executives)
 </li>
 <li>
 Proficient in MS Office programs
 </li>
 <li>
 Strong written and verbal communication skills, with a high level of professionalism and representation ability
 </li>
 <li>
 Skilled in planning, organization, and problem-solving
 </li>
 <li>
 Proactive, responsible, and committed to maintaining confidentiality
 </li>
 <li>
 Preferably fluent in English
 </li>
 </ul>
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Effective management of senior executives' calendars, planning and coordinating meetings,
 </li>
 <li>
 Providing assistant services not only to executives but also supporting the departments to which the executives belong; working in coordination with the relevant teams,
 </li>
 <li>
 Preparing for all internal and external meetings, organizing meeting documents, and ensuring timely communication,
 </li>
 <li>
 Tracking incoming and outgoing documents and correspondence, prioritizing when necessary, and forwarding them to executives,
 </li>
 <li>
 Conducting filing and documentation processes in an organized and easily accessible manner,
 </li>
 <li>
 Coordinating the internal and external communications of executives,
 </li>
 <li>
 Supporting document preparation and system approval processes (e.g., expense reports, leave requests),
 </li>
 <li>
 Monitoring information flow between departments and contacting the relevant person or unit when necessary,
 </li>
 <li>
 Supporting the planning and implementation of various organizational processes on behalf of relevant executives (e.g., event planning, preparing invitation lists, arranging refreshments); coordinating with the Administrative Affairs team when needed,
 </li>
 <li>
 Maintaining strict confidentiality and ensuring the security of information.
 </li>
 <li>
 Supporting the preparation of necessary documents and expense forms before and after business trips on behalf of the relevant executives.
 </li>
 </ul>
 
 
</div>

Executive Group Assistant

Gizli

<div>
 
 
 Role Overview
 
 
 
 We are seeking an experienced Executive Assistant / Concierge / Office Manager to provide direct support to family principals, manage lifestyle and concierge services, and oversee day-to-day office operations,
 
 to be assigned within one of Turkey&rsquo;s largest holding groups.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Complex calendar, meeting, and travel management
 </li>
 <li>
 High-level correspondence, documentation, and stakeholder coordination
 </li>
 <li>
 End-to-end lifestyle and concierge management for family members
 </li>
 <li>
 Bespoke travel planning and management of complex itineraries
 </li>
 <li>
 Priority access and personalized reservations across clubs, and events
 </li>
 <li>
 Coordination of healthcare, education, wellness, and other curated private services
 </li>
 <li>
 Oversight and coordination of other family-related expenses, including tracking and organization of payments (properties, utilities, service charges, household costs)
 </li>
 <li>
 Management of vendors and service providers
 </li>
 <li>
 Proactive, anticipatory support aligned with family preferences
 </li>
 <li>
 Execution of urgent and last-minute requests with absolute confidentiality
 </li>
 <li>
 Oversight of daily office operations, vendors, contracts, and expenses
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Candidate Profile
 
 
 <ul>
 <li>
 5+ years of experience in a similar role - Private PA, Executive Assistant, or luxury service environments
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Economics, Tourism &amp; Hospitality Management, or related fields
 </li>
 <li>
 Fluent in Turkish and English
 </li>
 <li>
 Highly organized, discreet, and solution-oriented
 </li>
 <li>
 Comfortable operating in high-expectation, fast-paced settings
 </li>
 <li>
 Proficiency in MS Office Programs
 </li>
 </ul>
</div>

Executive Assistant

Henkel

<div>
 
 About this Position
 
 As an Executive Assistant, you will provide comprehensive executive and organizational support to senior management, ensuring smooth daily operations and effective communication across internal teams and external stakeholders. In this role, you will coordinate schedules, manage information flow, and support executive-level activities while maintaining high standards of professionalism and confidentiality.
 
 
 
 What You&acute;ll Do
 
 
 
 <ul>
 <li>
 Act as the primary point of contact supporting the General Manager, ensuring effective communication and coordination with regional and global teams as well as key internal stakeholders.
 </li>
 <li>
 Manage and optimize the General Manager&rsquo;s calendar, prioritizing business-critical meetings, strategic engagements, and leadership interactions.
 </li>
 <li>
 Coordinate and organize Executive Committee (ExCom) meetings, including agenda planning, stakeholder alignment.
 </li>
 <li>
 Prepare and consolidate executive-level presentations, reports, and business materials in collaboration with regional and global teams.
 </li>
 <li>
 Support the General Manager on business-related topics by facilitating information flow, conducting background research, and compiling insights for decision-making processes.
 </li>
 <li>
 Capture key discussion points, decisions, and action plans from leadership meetings, ensuring alignment and timely follow-up across stakeholders.
 </li>
 <li>
 Organize complex travel arrangements and accommodation plans aligned with business priorities.
 </li>
 <li>
 Draft and manage executive communications, correspondence, and internal announcements with a high level of professionalism and confidentiality.
 
 
 </li>
 </ul>
 
 What makes you a good fit
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field minimum 7 years of experience supporting executive-level management
 </li>
 <li>
 Experience in a multinational environment preferred; FMCG industry experience is a plus
 </li>
 <li>
 Proficiency in MS Office applications
 </li>
 <li>
 Strong verbal and written communication skills in both English and Turkish Experience in project and/or event management
 </li>
 <li>
 Background in corporate communications is an advantage
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities effectively
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail
 
 
 </li>
 </ul>
 
 Some perks of joining Henkel
 
 
 
 <ul>
 <li>
 Flexible work scheme with flexible hours, hybrid work model, and work from anywhere policy for up to 30 days per year
 </li>
 <li>
 Diverse national and international growth opportunities
 </li>
 <li>
 Global wellbeing standards with health and preventive care programs
 </li>
 <li>
 Gender-neutral parental leave for a minimum of 8 weeks
 </li>
 <li>
 Employee Share Plan with voluntary investment and Henkel matching shares
 
 
 </li>
 </ul>
 At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Become part of the team and bring your uniqueness to us! We look for a diverse team of individuals who possess different backgrounds, experiences, personalities and mindsets.
</div>

Boston Consulting Group (BCG)

<div>
 
 
 WHO WE ARE:
 
 
 
 Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.
 
 
 To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures&mdash;and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.
 
 
 
 
 
 
 WHAT YOU'LL DO:
 
 
 
 You will represent BCG to internal and external stakeholders in a manner consistent with our values. You will take full ownership of a demanding schedule and provide high-quality administrative support to MDPs (Managing Directors &amp; Partners), Partners, and Directors. Your role will require anticipating needs, ensuring seamless day-to-day operations, and enabling our leaders to focus on their priorities.
 
 
 
 
 
 
 YOU ARE GOOD AT:
 
 
 <ul>
 <li>
 Owning and coordinating all internal processes related to assigned stakeholders, supporting both business and occasionally personal business-related tasks;
 </li>
 <li>
 Managing complex agendas and calendars, scheduling internal meetings, arranging conference bridges, reserving meeting rooms, and coordinating catering/food services;
 </li>
 <li>
 Coordinating end-to-end travel arrangements (flights, hotels, ground transportation, etc.);
 </li>
 <li>
 Preparing and submitting weekly timesheets and expense reports accurately and on time;
 </li>
 <li>
 Providing document support, including copying, proofreading, printing, formatting, and distributing case materials;
 </li>
 <li>
 Collaborating with other Executive Assistants and offering back-up support when needed;
 </li>
 <li>
 Ensuring quality control by reviewing documents for accuracy, consistency, and adherence to BCG standards;
 </li>
 <li>
 Maintaining strict confidentiality when handling sensitive information;
 </li>
 <li>
 Working with the Security Team to maintain a centralized electronic filing system for case-related materials.
 </li>
 </ul>
 
 
 
 
 
 The role will be focused on the activities listed above, but not limited to them.
 
 
 
 
 
 
 
 WHAT YOU'LL BRING:
 
 
 <ul>
 <li>
 At least 7 years of administrative or secretarial experience in demanding, fast-paced environments;
 </li>
 <li>
 Excellent skills in Outlook, Word, PowerPoint and Excel;
 </li>
 <li>
 Excellent communication skills (written and oral) in both Turkish and English;
 </li>
 <li>
 A positive attitude with a confident, friendly, and professional demeanor;
 </li>
 <li>
 Proactive approach, strong organizational skills, and attention to detail;
 </li>
 <li>
 Ability to handle highly sensitive and confidential information appropriately;
 </li>
 <li>
 Strong interpersonal skills and the ability to work effectively with all levels of staff and clients;
 </li>
 <li>
 Ability to work autonomously, exercise judgment, and respond appropriately in dynamic situations.
 </li>
 </ul>
 
 
 
 
 Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
 
 
 BCG is an E - Verify Employer. Click here for more information on E-Verify.
 
</div>

Zeren Group

<div>
 &Idot;&scedil; tan&inodot;m&inodot;:
 
 
 
 
 Job Title:&nbsp;
 
 CEO Office Assistant
 
 
 
 Location:
 
 &nbsp;Istanbul
 
 
 
 Department:
 
 &nbsp;CEO Office
 
 
 
 Reports to:
 
 &nbsp;CEO
 
 
 
 Short Description:
 
 We are seeking a highly organized and proactive CEO Office Assistant to support our CEO. The CEO Office Assistant will manage schedules, coordinate meetings, handle communications, and perform various administrative tasks to ensure smooth operations.
 
 
 
 QUALIFICATIONS
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree.
 
 </li>
 <li>
 
 Minimum 2 years of experience in a CEO Office, Executive Office, or a similar support role.
 
 </li>
 <li>
 
 Full professional proficiency in English, both written and spoken.
 
 </li>
 <li>
 
 Familiarity with digital project management and collaboration tools.
 
 </li>
 <li>
 
 Exceptional organizational skills with a proven ability to prioritize and manage multiple tasks.
 
 </li>
 <li>
 
 High level of discretion and integrity in handling sensitive and confidential information.
 
 </li>
 <li>
 
 Proactive approach with strong follow-up and problem-solving skills.
 
 </li>
 <li>
 
 Ability to remain calm and effective in a fast-paced environment.
 
 </li>
 <li>
 
 Flexibility to accommodate irregular working hours or deadlines when required.
 
 </li>
 </ul>
 
 
 JOB DESCRIPTION
 
 
 <ul>
 <li>
 
 Support the daily operational and administrative activities within the CEO&rsquo;s Office.
 
 </li>
 <li>
 
 Prepare, format, and polish high-quality presentations, reports, and meeting materials.
 
 </li>
 <li>
 
 Coordinate internal and external meetings, including minute-taking and tracking action items.
 
 </li>
 <li>
 
 Act as a point of contact for internal departments regarding the CEO&rsquo;s schedule and administrative requests.
 
 </li>
 <li>
 
 Manage travel arrangements, itineraries, and related logistical details.
 
 </li>
 <li>
 
 Conduct research and compile data to support the CEO Office's strategic projects.
 
 </li>
 <li>
 
 Ensure a consistent and professional flow of communication between the CEO and relevant stakeholders.
 
 </li>
 <li>
 
 Track the progress of tasks and projects initiated by the CEO Office.
 
 </li>
 <li>
 
 Provide general administrative support to ensure the efficient operation of the executive office.
 
 </li>
 </ul>
</div>

CEO Office Assistant

Hergüner Bilgen Üçer

<div>
 
 
 About the job
 
 
 
 
 Company Description
 
 
 
 Herg&uuml;ner Bilgen &Uuml;&ccedil;er is one of Istanbul's most established and prestigious law firms, recognized as an independent, corporate-structured, full-service Turkish law firm with global reach. With a highly skilled and diverse team, many of whom have pursued advanced education abroad, the firm represents a wide array of clients, including multinational corporations, international financial institutions, and local businesses. Known for offering tailored, business-focused legal solutions, the firm boasts client loyalty through personalized service and a deep understanding of commercial and industry needs. Herg&uuml;ner Bilgen &Uuml;&ccedil;er specializes in major practice areas like Banking &amp; Finance, Mergers &amp; Acquisitions, Dispute Resolution, Corporate Support, and Public Policy while serving industries such as Energy, Technology, Aviation, Healthcare, and Real Estate.
 
 
 &nbsp;
 
 
 
 Role Description
 
 
 
 This is a full-time on-site Assistant role, located in Istanbul, T&uuml;rkiye. The Assistant will be responsible for providing administrative and organizational support to ensure efficient office operations. Daily responsibilities include managing schedules, coordinating meetings, handling correspondence, maintaining professional communications, organizing documentation, and assisting with administrative tasks to support legal projects and workflow. The Assistant will also liaise across teams and provide key support for attorneys and staff where needed.
 
 
 &nbsp;
 
 
 
 Detailed Responsibilites
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Providing support for office tasks to partners, lawyers and other units
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Formatting MS Word documents
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Managing telephone and email traffic
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organizing meetings and travel arrangements
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assisting with photocopying and scanning tasks
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Performing archiving and filing operations
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Recording and tracking advances and expenses&nbsp;
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 Qualifications
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Minimum 3 - 5 years of experience in an assistant position
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;A bachelor&rsquo;s degree
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficiency in written and verbal communication, with an emphasis on professional correspondence in Turkish and English
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong organizational and administrative skills, including scheduling, task management, and document organization
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Attention to detail, accuracy, and ability to handle sensitive information with confidentiality
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to multitask, prioritize, and work efficiently in a fast-paced, professional environment
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prior experience in legal, corporate, or administrative environments is an advantage
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Good command of Microsoft Office programs, excellent MS Word skills
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Teamwork capability
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to follow up and finalize tasks
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work under tight deadlines
 
</div>

Assistant

Hayat

<div>
 
 Founded in 1987, Hayat operates in the fast-moving consumer goods (FMCG) sector, serving millions of consumers globally with 16 powerful brands. Hayat&rsquo;s portfolio includes
 
 Molfix
 
 and
 
 Bebem Natural
 
 in baby care;
 
 Molped
 
 in feminine care;
 
 Joly
 
 ,
 
 Evony
 
 , and
 
 Goodcare
 
 in personal healthcare;
 
 Bingo
 
 ,
 
 Gleen
 
 ,
 
 Test
 
 , and
 
 Has
 
 in home care;
 
 Papia
 
 ,
 
 Familia
 
 ,
 
 Teno
 
 , and
 
 Focus
 
 in tissue paper; and
 
 Sholk
 
 in pet care. As the 4th largest branded diaper manufacturer in the world and the leading tissue producer in the Middle East, Eastern Europe, and Africa, Hayat employs over 10.000 people across its operations.
 
 
 
 
 
 Hayat operates
 
 21 production facilities
 
 in
 
 8 countries
 
 , including Turkey, Egypt, Iran, Algeria, Russia, Nigeria, Pakistan, and Vietnam, and manages sales and distribution companies in Morocco, Bulgaria, Kenya, Thailand, and Malaysia. With its global operations structured under three main regions Eurasia &amp; Americas, Middle East &amp; Africa, and Asia Pacific Hayat reaches over 100 countries across 5 continents, bringing its brands into millions of homes worldwide.
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 <ul>
 <li>
 Graduated from relevant undergraduate departments of universities,
 </li>
 <li>
 At least 5 years of experience in an executive assistant position,
 </li>
 <li>
 Fluent in English,
 </li>
 <li>
 Proficient in MS Office programs,
 </li>
 <li>
 Strong written and verbal communication skills,
 </li>
 <li>
 Possessing a systematic and organized work principle,
 </li>
 <li>
 Strong organizational and planning skills,
 </li>
 <li>
 High representation ability,
 </li>
 <li>
 Experience in reporting and documentation,
 </li>
 <li>
 Disciplined and respectful of confidentiality rules.
 </li>
 </ul>
 
 
 
 
 
 JOB DESCRIPTION
 
 
 <ul>
 <li>
 In the finance department, in line with the work agenda of the directors to whom they report,
 </li>
 <li>
 Organizing the agenda by making the necessary plans,
 </li>
 <li>
 Planning meetings, travel and accommodation arrangements,
 </li>
 <li>
 Conducting research on topics requested by the manager and preparing the requested reports and presentations,
 </li>
 <li>
 Ensuring communication between the manager and other departments within the company,
 </li>
 <li>
 Guiding visitors,
 </li>
 <li>
 Filing and archiving documents.
 </li>
 </ul>
 
 
 
 
 
 What We Offer You
 
 
 <ul>
 <li>
 Private Health Insurance
 </li>
 <li>
 Employee Shuttle Service
 </li>
 <li>
 Meal Voucher / Canteen
 </li>
 <li>
 Monthly Employee Support Package (Assortment of Hayat Products or Food Package)
 </li>
 <li>
 Monthly Internet Allowance
 </li>
 <li>
 Baby Diaper Support (For Children Up to 3 Years Old) and Diaper Support (for 1st Degree Relatives of Employees)
 </li>
 <li>
 3 Days of Administrative Paid Leave Per Year
 </li>
 <li>
 Heating and Eid Allowance Once a Year
 </li>
 </ul>
 
 
 
 
 
 Award &amp; Recognition Programs
 
 
 <ul>
 <li>
 FLEX: Flexible Benefits Program
 </li>
 <li>
 Wezone: Rewards and Recognition Program
 </li>
 <li>
 Seniority Award Support
 </li>
 <li>
 Heltia: Employee Assistance Program
 </li>
 </ul>
 
 
 
 
 
 At Hayat, we conduct fair and inclusive hiring processes. We do not tolerate prejudice or discrimination based on language, religion, ethnicity, race, age or gender. Our recruitment process is solely based on the alignment with the job description, measurable and objective assessments, and competency-based interviews
 
 
 
 
 
 
 
 Get to know us
 
 
 
 Please visit us at the following addresses for any information you need:
 
 
 
 https://www.hayat.com/en-tr/
 
 
 
 
 https://www.instagram.com/hayatkimya/
 
 
 
 Clarification Text for Employee Candidate :
 
 https://www.hayat.com/aydinlatma-metni/aydinlatma-metni.htm
 
 
 
 
</div>

Explore 47+ Executive administrative assistant in Istanbul this April. Find roles across top companies and apply now to boost your career.

47 executive administrative assistant jobs In Istanbul

Executive Group Assistant

Executive Assistant

Executive Assistant

Executive Assistant

CEO Office Assistant

Assistant

Assistant