executive assistant / administrative coordinator

administrative assistant

legal administrative assistant Jobs in Chicago

legal administrative assistant

executive assistant

executive assistant - c-suite Jobs in Chicago

executive assistant - c-suite

executive assistant / administrative coordinator Jobs in Chicago

executive assistant administrative coordinator

Impact Genome

<div>Description:

Key Responsibilities
Executive Support<ul><li>
Manage CEO calendar, scheduling, and appointment coordination</li><li>
Arrange meetings and maintain scheduling priorities</li><li>
Prepare meeting materials and assist with follow-up communication</li><li>
Coordinate travel arrangements and itineraries as needed</li><li>
Serve as a professional point of contact for executive scheduling matters</li></ul>
Administrative Office Coordination<ul><li>
Oversee and maintain general day-to-day office administrative functions</li><li>
Assist with employee requests</li><li>
Support internal organization of records, and documentation</li><li>
Help ensure a professional, organized, and efficient office environment</li></ul>
Employee Onboarding Support<ul><li>
Coordinate onboarding paperwork for new hires</li><li>
Enter and manage employee setup information within payroll/HR platform</li><li>
Maintain employee records within the HR platform</li><li>
Assist with benefit enrollment and related new hire administrative tasks</li></ul>
Requirements:

Qualifications<ul><li>
2+ years of executive assistant, office administration, or related administrative experience</li><li>
Strong organizational and multitasking skills</li><li>
Excellent written and verbal communication</li><li>
High level of professionalism and discretion</li><li>
Proficiency with Microsoft Office, Outlook mail/calendar systems, and web-based payroll/HR platform</li><li>
Ability to work independently in a small office environment</li><li>
Meeting and event planning is a plus.</li></ul></div>

Executive Assistant / Administrative Coordinator

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Part-Time Administrative Assistant

Maple Hospitality Group

<div>Join Maple Hospitality Group, where culinary excellence meets unparalleled service. Led by renowned restaurateur Jim Lasky and two-Michelin-starred Chef Danny Grant, known for his innovative approach to fine dining, we're building a team of passionate food lovers dedicated to creating iconic destinations.
We believe success hinges on impeccable food, world-class service, and one-of-a-kind dining experiences. As we expand across Chicago, Scottsdale, Dallas, Santa Barbara, Miami, Boston and New York, you'll find endless opportunities for growth, travel, and continuing education.
Our culture is built on four core principles:<ul><li>
Generosity: Always give more, exceed expectations.</li><li>
Excellence: Deliver exceptional work with unmatched expertise.</li><li>
Fun: Love what you do, laugh often, and enjoy the journey.</li><li>
Fail Fast: Learn from mistakes, adapt, and keep improving.</li></ul>
Who You Are
We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to our Managing Partners, with a primary focus on Chef Partner Danny Grant. This role requires a detail oriented individual who can manage complex schedules, coordinate travel, and streamline communication to ensure leadership can remain focused on high impact priorities. The Executive Assistant will act as a central point of contact, maintaining alignment across multiple disciplines while supporting both professional and personal needs. This position reports directly to the Managing Partners.
Executive and Personal Support for Chef Partner<ul><li>
Manage all professional and personal calendars with a high level of accuracy, prioritizing based on urgency and importance</li><li>
Coordinate and optimize all travel, including flights, hotels, ground transportation, and detailed itineraries</li><li>
Act as a gatekeeper, screening and prioritizing communications while maintaining discretion and confidentiality</li><li>
Serve as a personal assistant to Chef Danny Grant, supporting personal scheduling, appointments, reservations, and time sensitive requests</li><li>
Support Danny Grant&rsquo;s marketing and social media needs, including coordination with internal teams and external partners to ensure alignment with brand standards</li><li>
Travel as needed to support activations, appearances, and key engagements</li><li>
Maintain flexibility to support evenings, weekends, and travel based on business needs</li></ul>
Executive Coordination and Communication<ul><li>
Serve as a central liaison between the Managing Partners and internal departments, ensuring clear and consistent communication</li><li>
Keep leadership informed of upcoming commitments, deadlines, and priorities, following up as needed to maintain alignment</li><li>
Draft, prepare, and organize correspondence, presentations, and materials, many of which are confidential in nature</li><li>
Professionally communicate on behalf of leadership when appropriate</li><li>
Prepare and distribute meeting agendas and supporting materials in advance of key meetings</li><li>
Maintain organized and accessible systems for files, documents, and records across platforms such as Google Drive and Dropbox</li></ul>
Administrative Support<ul><li>
Schedule meetings, appointments, and calls with attention to efficiency and time management</li><li>
Screen and respond to emails and calls, determining appropriate action or delegation</li><li>
Maintain comprehensive and accurate records, databases, and tracking tools</li><li>
Assist with light financial tracking, including expense reporting and reconciliation as needed</li><li>
Support the preparation of reports and materials for internal and external stakeholders</li></ul>
Who We Are Looking For<ul><li>
Minimum 5 years of executive assistant or high level administrative experience in a fast paced environment</li><li>
Strong organizational and time management skills with the ability to prioritize multiple responsibilities</li><li>
Excellent written, verbal, and interpersonal communication skills</li><li>
Proven ability to handle confidential information with discretion</li><li>
Ability to build relationships across a wide range of stakeholders and personalities</li><li>
Highly proactive with strong problem solving capabilities</li><li>
Detail oriented with a high standard of execution</li><li>
Willingness to travel up to 30%</li></ul></div>

Maple Hospitality Group - Executive Assistant

McDonald's

<div>
 
 
 Company Description:&nbsp;
 
 
 
 McDonald&rsquo;s is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily. We continue to operate from a position of strength. Our updated growth strategy is focused on staying ahead of what our customers want and realizing further growth potential. Our relentless ambition is why McDonald&rsquo;s remains one of the world&rsquo;s leading corporations after almost 70 years. Joining McDonald's means thinking big and preparing for a career that can have influence around the world.&nbsp;
 
 
 At McDonald&rsquo;s, we see every day as a chance to create positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. From support of Ronald McDonald House to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet. We also offer a broad range of outstanding benefits including a sabbatical program, tuition assistance and flexible work arrangements.&nbsp;
 
 
 &nbsp;
 
 
 Department Overview
 
 
 McDonald's USA is looking for an Administrative Assistant that will provide support to McDonald's USA leadership team members. As a critical member of the team, the Administrative Assistant will perform a variety of specialized and administrative functions to support our field office with discretion. This role will require occasional travel throughout the US several times a year.&nbsp; The person who steps into this role will need to be available, even after hours or on weekends, for emergency purposes only
 
 
 Duties
 
 <ul>
 <li>
 Provide administrative support to a national Executive and Chief of Staff.
 </li>
 <li>
 Coordinate executive travel (domestic and international) arrangements and logistics including itinerary building and expense report processing.&nbsp;&nbsp;
 </li>
 <li>
 Organize and maintain digital filing via SharePoint and Microsoft Teams. Create, edit and / or proofread slide decks, emails and letters for Executive.
 </li>
 <li>
 Oversee and execute both small- and large-scale meetings, managing event logistics (budgets, expenses, vendor contracts), agenda creation, attendee experience, and communication.&nbsp;&nbsp;
 </li>
 <li>
 Supporting various work events, both during and outside of business hours, as needed. Process expense reports, professional communications, DocuSign and digital files.
 </li>
 <li>
 Maintain calendars with critical and current meetings and travel details.
 </li>
 <li>
 Track timelines for ongoing department projects.
 </li>
 <li>
 Set up and manage virtual meetings using Cisco WebEx&nbsp;
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 Bachelor's degree in business, office administration or finance is preferred.
 </li>
 <li>
 Previous experience with event planning is highly preferred.
 </li>
 <li>
 5+ years of experience with providing executive administrative support.&nbsp;
 </li>
 <li>
 Advanced knowledge of Microsoft Office Suite, Cisco WebEx, SharePoint and iExpense.
 </li>
 <li>
 Strong multitasking, communication, and project management skills. Proficient at working autonomously to meet project goals and deadlines while also being proactive, forward thinking and a true thought partner to Executive and Chief of Staff.
 </li>
 <li>
 Reliable, results-oriented, and able to anticipate needs.
 </li>
 <li>
 Strong organizational skills with the ability to demonstrate a proven track record of getting results.
 </li>
 <li>
 Able to communicate clearly and concisely, both verbally and in writing, with attention to detail.
 </li>
 <li>
 Must be organized and motivated with superior follow-through.
 </li>
 <li>
 Comfortable working in a fast-paced environment with senior leadership and managing confidential information.&nbsp;
 </li>
 </ul>
 
 Compensation
 
 
 
 Bonus Eligible: Yes
 
 
 
 
 Benefits Eligible: Yes
 
 
 
 Salary Range
 
 
 The expected salary range for this role is&nbsp;$60,196.00 -&nbsp;$75,245.00&nbsp;per year
 
 &nbsp;
 
 The above represents the expected&nbsp;salary&nbsp;range for this job requisition. Ultimately, in determining your&nbsp;pay, we may also consider your experience, and other job-related factors.
 
 
 &nbsp;
 
 
 
 Additional Information:&nbsp;
 
 
 
 Benefits eligible: This position offers health and welfare benefits, a 401(k) plan, adoption assistance program, educational assistance program, flexible ways of working, and time off policies (including sick leave, parental leave, and vacation/PTO). Eligibility requirements apply to some benefits and may depend on job classification and length of employment. &nbsp;
 
 
 Bonus eligible: This position is eligible for a bonus, calculated based on individual and company performance.&nbsp;
 
 
 McDonald&rsquo;s is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald&rsquo;s provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact mcdhrbenefits@us.mcd.com. Reasonable accommodations will be determined on a case-by-case basis.&nbsp;
 
 
 McDonald&rsquo;s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.&nbsp;
 
 
 Nothing in this job posting or description should be construed as an offer or guarantee of employment.&nbsp;
 
</div>

Administrative Assistant

Griffin Museum of Science and Industry

<div>The Coordinator, External Affairs will be responsible for supporting the VP, External Affairs and Chief Development Officer in leading strategic plan implementation and philanthropic support for MSI.
 
 
Responsibilities 
 
General Administration and Project Support
<ul><li>Prepare for all meetings and events, including the preparation of slides, briefing memos, meeting confirmations, etc.</li><li>
Manage the calendar, travel arrangements, mail and calls</li><li>
Prepare and maintain division budgets as needed, and manage purchase orders, invoices, and expense reports</li><li>
Oversee division equipment and supplies</li><li>
Manage external consultant and contractor relationships, as needed, to support various projects</li><li>
Schedule and manage division meetings and serve as liaison to other Griffin MSI divisions</li></ul> 

Philanthropy Support<ul><li>
Support the VP, External Affairs and Chief Development Officer on tasks related to donor management</li><li>
Prepare draft communications and proposals as needed</li><li>
Utilizes CRM database to maintain, record, and report on all donor activities</li><li>
Serve as project coordinator for various division initiatives</li></ul> 

Executive and Strategy Support<ul><li>
Manage Strategic Plan KPI&rsquo;s and materials</li><li>
Maintain philanthropic giving policies and other confidential records</li></ul> 
Other duties as assigned 
 
Qualifications<ul><li>
Three to five years of related work experience, non-profit or fundraising experience is a plus.</li><li>
Bachelor&rsquo;s degree is a plus.
</li><li>Must be exceedingly well organized, flexible and enjoy the administrative challenges of working with a growing team</li><li>
Must have ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient.
</li><li>Must possess a high level of professionalism.</li><li>
Demonstrated ability to maintain a high-level of confidentiality.</li><li>
Must possess expert level of written and verbal communication skills, strong decision-making ability, analytical skills and attention to detail are equally important.</li><li>
Strong note taking or meeting minutes skills</li><li>
Excellent calendar management skills, including the coordination of complex executive and committee meetings.</li><li>
Proficiency with CRM systems (Salesforce preferred)</li><li>
Must be proficient in MS Office, including Word, Excel, PowerPoint and Outlook.</li><li>
Possess the ability to quickly learn new systems.</li><li>
Demonstrate an ability to finesse and prioritize changing priorities and leadership requests.</li><li>
Must be able to work occasional evenings or weekend events</li><li>
Language:<ul><li>
Ability to read and interpret documents, write routine reports and correspondence.</li><li>
Ability to speak effectively before groups of employees of the organization.</li></ul></li><li>
Mathematical:<ul><li>
Ability to calculate figures and amounts such as percentages, pro-ration, etc.</li></ul></li><li>
Reasoning:<ul><li>
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.</li><li>
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.</li></ul></li><li>
Physical:<ul><li>
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.</li><li>
The employee frequently is required to stand, walk, and reach with hands and arms.</li><li>
The employee is occasionally required to sit; climb or balance; stoop, kneel, or crouch.</li><li>
The employee must occasionally lift and/or move up to 25 pounds.</li><li>
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.</li></ul></li><li>
Work Environment:<ul><li>
The noise level in the work environment is usually moderate.</li></ul></li></ul> 

Our Inclusion and Belonging Statement 
The Griffin Museum of Science and Industry is committed to advancing diversity, equity, accessibility and inclusion across our workforce, experiences, and day-to-day operations. As Griffin MSI employees, we are each responsible for making the Museum a welcoming place, externally for guests and internally for our colleagues within the scope of our roles. 
 
Griffin MSI is an Equal Opportunity/Affirmative Action employer, which includes providing equal opportunity without regard to race, color, religion, gender, national origin, disability, or protected veteran status. 
Our Inclusion and Belonging Statement
The Griffin Museum of Science and Industry is committed to advancing diversity, equity, accessibility and inclusion across our workforce, experiences, and day-to-day operations. As Griffin MSI employees, we are each responsible for making the Museum a welcoming place externally for guests and internally for our colleagues within the scope of our roles.
Griffin MSI is an Equal Opportunity/Affirmative Action employer, which includes providing equal opportunity without regard to race, color, religion, gender, national origin, disability, or protected veteran status.
JaiXKaU9h9</div>

Coordinator, External Affairs

Chamberlain University

<div>Company Description 
With more than 135 years of history in healthcare education and as the largest nursing school in the country, Chamberlain University is committed to delivering a high-value education that prepares students to thrive as healthcare professionals. We call this commitment Chamberlain Care&reg;&mdash;our dedication to providing students with the tools and resources to succeed while immersed in a community of care. By living Chamberlain Care&reg;, we graduate healthcare professionals who transform the health of people worldwide. 
 
Chamberlain is comprised of the College of Nursing and the College of Health Professions. The College of Nursing offers a three-year Bachelor of Science in Nursing degree program and flexible post-licensure programs, such as the RN to BSN option, Master of Science in Nursing degree program, Doctor of Nursing Practice degree program and graduate certificates. The College of Health Professions also offers the Master in Public Health, Master of Social Work and Master of Physician Assistant Studies degree programs. 
 
We operate on a hybrid schedule with four in-office days per week (Monday&ndash;Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment. 
 
Chamberlain is accredited by the Higher Learning Commission (www.hlcommission.org), an institutional accreditation agency recognized by the U.S. Department of Education. Learn more about Chamberlain at www.chamberlain.edu, and follow Chamberlain on Instagram, Facebook and LinkedIn. 
Job Description 
Covista's Executive Assistants serve as a trusted partner and extension of Covista's and Chamberlain University&rsquo;s C‑Suite leaders, operating at the intersection of execution, prioritization, and sound judgment. This role is critical to enabling executive effectiveness and organizational impact in a fast‑paced, highly dynamic environment.
This position requires a deep understanding of executive priorities, business context, and organizational dynamics. The successful candidate anticipates needs, aligns work to outcomes, and proactively manages competing demands&mdash;often in real time. Exceptional professional maturity, discretion, and discernment are essential, as this role regularly handles sensitive information and navigates ambiguity that directly influences business outcomes.
As a smart, highly organized problem‑solver, the Executive Assistant maintains a holistic view of executive time, priorities, and impact&mdash;actively shaping, recalibrating, and protecting leadership focus on the highest‑value work. The role demands agility, composure under pressure, and the ability to connect disparate inputs, identify risks and opportunities, and think several steps ahead.
This position is also part of a highly integrated Executive Assistant network, partnering closely with other C‑Suite EAs to ensure alignment, seamless execution, and shared leadership priorities&mdash;while exercising strong instincts around when to engage, escalate, or create space for productivity and confidentiality.
In this role, you will:<ul><li>
Serve as a proactive thought partner to C‑Suite executives, anticipating needs, prioritizing effectively, and exercising sound judgment in managing requests, information, and executive time</li><li>
Maintain a strategic, forward‑looking approach to calendaring, travel, and meeting preparation</li><li>
Continuously assess and realign executive calendars to reflect evolving priorities and the highest‑impact work</li><li>
Synthesize information across meetings, communications, and initiatives to ensure executives are prepared, informed, and focused</li><li>
Identify gaps, inefficiencies, and potential risks&mdash;and proactively resolve or escalate as appropriate</li><li>
Act as a key liaison with internal and external stakeholders, demonstrating professionalism, discretion, and strong executive presence</li><li>
Handle highly sensitive and confidential matters with maturity, composure, and discretion</li><li>
Prepare, refine, and coordinate executive‑level materials, communications, and presentations for senior stakeholders and the Board</li><li>
Support complex meetings, executive sessions, and cross‑functional initiatives with strong coordination, follow‑through, and attention to detail</li><li>
Partner closely with the C‑Suite Executive Assistant network to ensure alignment across leadership priorities and schedules</li><li>
Contribute to special projects and enterprise‑wide initiatives with a solution‑oriented, agile mindset</li></ul>
Why This Role
This is an opportunity to operate at the heart of Covista's and Chamberlain University&rsquo;s leadership ecosystem&mdash;supporting senior executives, influencing outcomes, and helping ensure the organization&rsquo;s most critical priorities move forward with clarity, efficiency, and impact.
In this role, you will find:<ul><li>
A mission‑driven organization focused on expanding access to healthcare education, strengthening the healthcare workforce, and improving outcomes</li><li>
A high‑impact partnership with a C‑Suite leader, contributing directly to decisions shaping the future of healthcare education</li><li>
The opportunity to operate at the center of executive decision‑making and enterprise priorities</li><li>
Meaningful exposure to senior leadership, Board‑level work, and cross‑functional initiatives</li><li>
A fast‑paced, intellectually engaging environment that values initiative, ownership, sound judgment, and proactive problem‑solving</li><li>
Strong opportunity for professional growth, learning, and career development within a high‑performing executive support team</li></ul> 

Qualifications 
The ideal candidate will bring extensive executive‑level support experience, technical fluency, and a strong foundation of professionalism, including:<ul><li>
Bachelor&rsquo;s degree required, or equivalent professional experience</li><li>
8+ years of experience supporting senior executives, including C‑Suite leaders</li><li>
Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word</li><li>
Experience with AI tools preferred, with the ability to leverage technology to improve efficiency and execution</li></ul>
Critical Capabilities<ul><li>
Success in this role requires a high level of judgment, agility, and executive maturity. Key capabilities include:</li><li>
Demonstrated ability to operate with exceptional discretion and confidentiality</li><li>
Strong organizational and communication skills, with the ability to synthesize information and prioritize effectively</li><li>
Highly intelligent, proactive problem‑solver who can think on their feet</li><li>
Exceptional organizational skills with strong attention to detail and follow‑through</li><li>
Ability to anticipate needs, connect inputs, and align work to executive and business priorities</li><li>
Strong communication skills and executive presence when engaging with senior leaders and stakeholders</li><li>
Comfort operating in a fast‑paced, commercially oriented environment</li><li>
Agility in navigating ambiguity, shifting priorities, and complex executive dynamics</li><li>
Calm, composed, and effective under pressure</li><li>
Ability to work independently while contributing to a highly coordinated Executive Assistant network</li></ul>
Location &amp; Working Model<ul><li>
Primary Location: Covista Headquarters &mdash; Chicago, IL</li><li>
This is a highly connected, in‑office role. The Executive Assistant is expected to be physically embedded within the organization and actively engaged with both Chamberlain and Covista Executive Assistant and leadership networks</li><li>
In‑office expectation: Four days per week, Monday - Thursday</li></ul> 

Additional Information 
In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $44.12 and $52.94. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits. 

 
Covista offers a robust suite of benefits including:<ul><li>
Health, dental, vision, life and disability insurance</li><li>
401k Retirement Program + 6% employer match</li><li>
15 Days of Paid Vacation Days each Calendar Year</li><li>
12 Paid Holidays + 2 floating holidays 

 
For more information related to our benefits please visit: 
https://careers.covista.com/benefits</li></ul> 
Equal Opportunity &ndash; Minority / Female / Disability / V / Gender Identity / Sexual Orientation</div>

Executive Assistant - C-Suite

Hilton

<div>Human Resources Coordinator (Part Time) - Palmer House a Hilton Hotel
Join the Palmer House Hilton as a Part-Time Human Resources Coordinator and become part of the legacy at one of Chicago&rsquo;s most iconic and historic hotels. With over 150 years of world-class service, this is your opportunity to help carry that tradition into the future.
If you&rsquo;re looking to launch a career in Human Resources, this role offers an excellent entry point to gain hands-on HR experience in a dynamic hospitality environment. You&rsquo;ll work alongside a dedicated team, support day-to-day HR operations, and build a strong foundation for long-term career growth.
The pay rate is $25.00 per hour or more and is based on applicable and specialized experience and location.
What will I be doing?
The Part-Time Human Resources Coordinator serves as the first point of contact for all guests, applicants, and team members entering the Human Resources office, creating a welcoming and professional environment.
Key Responsibilities<ul><li>
Greet, assist, and provide prompt, courteous service to guests, applicants, and team members</li><li>
Support Human Resources Managers with a wide range of administrative and clerical duties, including:<ul><li>
Word processing, typing, and email correspondence</li><li>
Filing and data entry</li><li>
Answering phones and responding to inquiries</li><li>
Processing mail and maintaining records</li><li>
Taking notes and/or dictation as needed</li></ul></li><li>
Perform general office duties such as faxing, copying, and organizing documents</li><li>
Assist with additional administrative tasks and special projects as needed</li></ul>
What are we looking for?<ul><li>
3+years of Administrative Experience</li><li>
Knowledge and experience with Microsoft Word and Email Communication
</li></ul>The Benefits &ndash; Hilton is proud to have an award-winning workplace culture ranking #2 Best Company To Work For in the U.S. We support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to innovative programs. Hilton offers Part Time team Members:
<ul><li>Best-in-Class Paid Time Off (PTO)</li><li>
Go Hilton travel discount program</li><li>
Career growth and development</li><li>
Team Member Resource Groups</li><li>
Recognition and rewards programs</li></ul>
#LI-JW1</div>

Human Resources Coordinator (Part Time) - Palmer House a Hilton Hotel

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