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executive assistant

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer&rsquo;s office. This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.
 
 
 The Executive Assistant plays a critical role in protecting the Chief Artistic Officer&rsquo;s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team. This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.
 
 
 
 Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY
 
 
 and requires fluency in both French and English.
 
 
 
 
 SUCCESS CRITERIA
 
 
 
 Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output. Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.
 
 
 Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office. This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer&rsquo;s priorities and protecting the integrity of the executive&rsquo;s time, focus, and working environment.
 
 
 
 Key Accountabilities
 
 
 
 
 Executive Calendar &amp; Strategic Time Management
 
 
 
 <ul>
 <li>
 Maintain and strategically manage the Chief Artistic Officer&rsquo;s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
 </li>
 <li>
 Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
 </li>
 <li>
 Protect the executive&rsquo;s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
 </li>
 <li>
 Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
 </li>
 <li>
 Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
 </li>
 <li>
 Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.
 
 
 </li>
 </ul>
 
 Executive Office Operations &amp; Communication
 
 
 
 <ul>
 <li>
 Manage the day-to-day operations of the Chief Artistic Officer&rsquo;s office to ensure a professional, organized, and efficient working environment.
 </li>
 <li>
 Draft and manage executive correspondence and communications on behalf of the office.
 </li>
 <li>
 Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
 </li>
 <li>
 Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
 </li>
 <li>
 Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
 </li>
 <li>
 Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.
 
 
 </li>
 </ul>
 
 Executive Travel &amp; Global Logistics Management
 
 
 
 <ul>
 <li>
 Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
 </li>
 <li>
 Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
 </li>
 <li>
 Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
 </li>
 <li>
 Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive&rsquo;s schedule.
 </li>
 <li>
 Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.
 
 
 </li>
 </ul>
 
 Strategic Coordination &amp; Anticipatory Support
 
 
 
 <ul>
 <li>
 Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
 </li>
 <li>
 Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
 </li>
 <li>
 Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
 </li>
 <li>
 Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
 </li>
 <li>
 Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.
 
 
 </li>
 </ul>
 
 Executive Office Stewardship &amp; Confidentiality
 
 
 
 <ul>
 <li>
 Serve as a trusted gatekeeper for the Chief Artistic Officer&rsquo;s office, maintaining appropriate access and protecting the executive&rsquo;s time and focus.
 </li>
 <li>
 Handle sensitive information with the highest degree of discretion and confidentiality.
 </li>
 <li>
 Represent the Chief Artistic Officer&rsquo;s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
 </li>
 <li>
 Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
 </li>
 <li>
 Ensure confidential materials, communications, and discussions are managed appropriately.
 
 
 </li>
 </ul>
 
 Special Projects &amp; Operational Support
 
 
 
 <ul>
 <li>
 Support special projects and initiatives as assigned by leadership.
 </li>
 <li>
 Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer&rsquo;s office and the broader Design Studio.
 </li>
 <li>
 Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Fluency in both French and English (written and verbal).
 </li>
 <li>
 Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.
 </li>
 <li>
 Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.
 </li>
 <li>
 Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.
 </li>
 <li>
 Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.
 </li>
 <li>
 Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.
 </li>
 <li>
 Absolute discretion and integrity when managing confidential and sensitive information.
 </li>
 <li>
 Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.
 </li>
 <li>
 Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive priorities.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Strong attention to detail and commitment to operational excellence.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.
 </li>
 <li>
 Understanding of the dynamics of a global luxury brand environment.
 </li>
 <li>
 Knowledge and passion for creative fields including design, fashion, art, architecture, and film.
 </li>
 <li>
 Experience managing complex international travel and executive engagements.
 </li>
 <li>
 Ability to thrive in environments that combine creative exploration with high business expectations.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

Executive Assistant

US Tech Solutions

<div>
 
 
 
 Job Description:
 
 
 
 
 
 
 
 Role is 5 days a week in office. There is no opportunity for remote working.
 
 
 
 
 
 The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
 
 
 
 
 
 Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.
 
 
 
 
 
 
 Qualifications:
 
 
 
 - Minimum of 3 years of experience in an Executive or Administrative Assistant role
 
 
 - High school diploma or GED is required; Bachelor's degree preferred
 
 
 - Being able to multi-task in a fast-paced environment
 
 
 - Experience in calendar management
 
 
 - Adaptable team player
 
 
 - Good problem-solving ability
 
 
 - Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
 
 
 - Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
 
 
 - Effective interpersonal skills and excellent telephone etiquette
 
 
 - Tact and good judgment in confidential situations and proven experience interacting with senior management
 
</div>

Asset Staffing

<div>
 
 Major financial institutions seek experienced EXECUTIVE ASSISTANTS for long term onsite contract roles in New York City.
 
 
 
 
 
 These roles are onsite and require experience working for Managing and Executive Directors, Concur expertise as well as MS Office needed
 
 
 
 
 
 Degree a plus
 
 
 
 
 
 
 
 
 Must be flexible in starting and end times. Could require overtime.
 
 
 
 
 
 You will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
 
 
 
 
 
 Additionally, the ability to interact with staff at all levels in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships as well as experience in handling the administrative and executive support related tasks with minimal supervision.
 
 
 
 
 
 REQUIREMENTS:
 
 
 - Minimum of 3 years of experience in an Executive or Administrative Assistant role
 
 
 - High school diploma or GED is required; Bachelor's degree a plus
 
 
 - Being able to multi-task in a fast-paced environment
 
 
 - Experience in calendar management
 
 
 - Adaptable team player
 
 
 - Good problem-solving ability
 
 
 - Strong working experience with Microsoft Word, Excel and PowerPoint; CONCUR A MAJOR PLUS
 
 
 
</div>

<div>
 
 
 About the Company
 
 
 
 
 
 
 We are seeking a highly capable, forward-thinking Executive Assistant to support the COO of a fast-paced, high-volume manufacturing organization. This is a hands-on, strategic support role for someone who anticipates needs, solves problems before they arise, and thrives in a dynamic, deadline-driven environment.
 
 
 
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 The Executive Assistant will act as a trusted partner to the COO, supporting executive, operational, administrative, and personal responsibilities while working closely with senior leadership and cross-functional teams including Operations, Sales, HR, Finance, and international partners.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Support the COO in various executive, operational, administrative, and personal tasks.
 </li>
 <li>
 Work closely with senior leadership and cross-functional teams.
 </li>
 <li>
 Anticipate needs and solve problems proactively.
 </li>
 <li>
 Manage complexity and maintain discretion in all matters.
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Calendar management, including professional and personal scheduling
 </li>
 <li>
 Travel arrangements, both domestic and international
 </li>
 <li>
 Expense submission in coordination with HR and Finance
 </li>
 <li>
 Communication management, responding on behalf of the COO
 </li>
 <li>
 Coordination of vendor relations and office operation
 </li>
 </ul>
 
 
 
 
 
 
 
 Equal Opportunity Statement
 
 
 
 
 
 
 We are committed to diversity and inclusivity in our hiring practices.
 
 
 
</div>

Atmosphere TV

<div>
 
 (New York, NY)
 
 
 
 
 About Atmosphere:
 
 
 
 Atmosphere is the leading streaming TV platform built specifically for businesses. Unlike ad networks or signage companies, Atmosphere is the only true TV company whose first priority is to entertain television audiences outside of the home. Our content is designed to be fun, engaging, and worth watching, transforming waiting rooms, gyms, bars, and restaurants into better experiences for customers and better businesses for owners.
 
 
 We are the first and only company to think about both the business owner and their customers when creating TV content. With 60,000+ venues and a global audience of over 150 million monthly viewers, Atmosphere is redefining what TV means outside the living room.
 
 
 
 About the Role:
 
 
 
 Atmosphere is seeking a highly resourceful Executive Assistant to serve as a trusted partner to our Chief Executive Officer (based in Austin) and Chief Revenue Officer (based in NYC). This role operates at the center of executive decision-making, ensuring leadership time, focus, and energy are directed where they matter most.
 
 
 You bring sharp judgment, discretion, and exceptional organizational instincts. You manage complex calendars and travel with precision, anticipate needs before they arise, and create structure around competing priorities. Resourceful and solutions-oriented, you navigate ambiguity independently and drive follow-through across shifting demands.
 
 
 Beyond executive partnership, you will contribute to select initiatives within the NYC office and Sales team, providing coordination and operational support where it adds the greatest leverage. Administrative excellence is paired with proactive office support to help sustain a polished, high-functioning New York workspace.
 
 
 The role will report directly to our VP of HR, and will be based out of our NYC office 3 days a week (Tuesday, Wednesday, and Thursday).
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Executive Team Support (50-70%)
 </li>
 <ul>
 <li>
 Coordinate and manage complex schedules ensuring optimal time allocation for meetings, appointments, and other commitments
 </li>
 <li>
 Schedule, plan, and organize board meetings, conferences, and business events; prepare agendas, materials, and necessary resources
 </li>
 <li>
 Anticipate scheduling conflicts, competing priorities, and logistical challenges; independently identify risks and implement solutions before they escalate, ensuring seamless executive operations
 </li>
 <li>
 Communication Liaison: Act as a key point of contact for internal and external communications on behalf of executives, effectively managing email correspondence and handling inquiries with professionalism
 </li>
 <li>
 Travel Arrangements: Arrange travel itineraries, accommodations, and transportation for executives, optimizing travel logistics and ensuring smooth travel experiences
 </li>
 <li>
 Information Management: Maintain confidentiality and accuracy of sensitive information; organize and maintain electronic and physical filing systems
 </li>
 <li>
 Expense Management: Track and reconcile expense reports, ensuring accuracy and adherence to budget guidelines
 </li>
 </ul>
 <li>
 Office Management (20-30%)
 </li>
 <ul>
 <li>
 Ensure office supplies (stationery, IT equipment, snacks, etc.) are ordered, stocked, and maintained efficiently
 </li>
 <li>
 Support the day-to-day function of the NYC office, executing facilities-related priorities and initiatives in partnership with the Workplace Experience Manager
 </li>
 <li>
 Partner with HR to coordinate onboarding logistics, including desk assignments, workspace setup, and equipment readiness
 </li>
 <li>
 Maintain clear communication with building management and security to address routine needs and help ensure a clean, safe, and functional environment
 </li>
 </ul>
 <li>
 Operational Support (10-20%)
 </li>
 <ul>
 <li>
 Step in to support NYC-based teams, including Sales, with logistical and administrative needs as needed, from coordinating reservations to preparing gift bags for meetings and events
 
 </li>
 </ul>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or supporting senior-level leadership
 </li>
 <li>
 Excellent written and verbal communication skills - comfortable interfacing with executives and employees across multiple levels and departments
 </li>
 <li>
 Strong organizational skills, with the ability to manage and maintain multiple projects, calendars, and initiatives simultaneously
 </li>
 <li>
 Proficient in Google workspace and comfortable with technology tools for virtual collaboration and communication
 </li>
 <li>
 Exceptional interpersonal skills and strong professional demeanor
 </li>
 <li>
 Flexibility to work outside of normal office hours to accommodate executive requests and schedules
 </li>
 <li>
 Discretion and integrity to handle sensitive and confidential information
 </li>
 <li>
 Previous experience in a fast-paced start-up environment is a plus
 
 
 </li>
 </ul>
 
 Compensation &amp; Benefits:
 
 
 
 <ul>
 <li>
 Base salary: $100,000 - $130,000*
 </li>
 <li>
 Company Equity
 </li>
 <li>
 Company 401(k) with employer matching
 </li>
 <li>
 Competitive insurance plans
 </li>
 <li>
 Flexible Time Off Policy
 </li>
 <li>
 Actual salaries will vary and will be based on various factors, such as skills, experience, and qualification for the role. This position is also eligible for a discretionary bonus based on individual and company performance
 
 
 </li>
 </ul>
 
 Our Commitment to Diversity:
 
 
 
 Don&rsquo;t meet every single requirement? Research shows that women and underrepresented groups often hesitate to apply unless they meet all the criteria. At Atmosphere, we&rsquo;re committed to building a diverse, inclusive team where creativity, innovation, and teamwork thrive. If you're excited about this role but your experience doesn&rsquo;t perfectly align with every qualification, we still encourage you to apply&mdash;you might be the right fit for this or another role.
</div>

Christian Dior Couture

<div>
 Position
 
 
 
 Job Title:
 
 Executive Assistant to SVP Finance &amp; Operations and Chief Commercial Officer
 
 
 
 Reports to:
 
 SVP Finance &amp; Operations and Chief Commercial Officer
 
 
 
 Job Purpose
 
 
 
 The Executive Assistant to the SVP Finance &amp; Operations and Chief Commercial Officer performs a wide variety of complex and confidential administrative duties, including calendar management, travel organization, meeting coordination, and managing corporate travel. The Executive Assistant uses initiative, tact, judgment, confidentiality, as well as strong interpersonal and organizational skills to support both executives and ultimately the broader objectives of the organization.
 
 
 Job responsibilities
 
 
 
 Tasks And Responsibilities
 
 
 
 <ul>
 <li>
 Supports the SVP Finance &amp; Operations and Chief Commercial Officer by carrying out administrative assignments accurately and in a timely manner as directed.
 </li>
 <li>
 Composes, edits, and distributes correspondence according to established guidelines, including email, memos, and PowerPoint presentations.
 </li>
 <li>
 Provides executive-level support to senior management, internal and external business partners to ensure all information is addressed in a timely manner.
 </li>
 <li>
 Reconciles, tracks, and approves expense reports for the SVP Finance &amp; Operations, Chief Commercial Officer, or other personnel as directed.
 </li>
 <li>
 Maintains complex business and personal calendars, coordinates senior management meetings, multi-party audio/visual conference calls, and proactively brings together resources as needed.
 </li>
 <li>
 Orchestrates all logistics of international and domestic travel for the SVP Finance &amp; Operations and Chief Commercial Officer as directed.
 </li>
 <li>
 Prepares detailed itineraries and agendas regarding transportation, hotel accommodations for executive team and designated visitors.
 </li>
 <li>
 Plans conferences and on-site/off-site meetings, negotiates venue rates, facilitates all equipment, and ensures attendees and presenters are equipped with their requirements.
 </li>
 <li>
 Screens telephone calls and personally provides requested information or refers to other staff.
 </li>
 <li>
 Establishes and maintains comprehensive records, reports, reference materials, and communications; Records actions on sensitive issues and releases information to authorized parties as directed.
 
 
 </li>
 </ul>
 
 Travel Management
 
 
 
 <ul>
 <li>
 Lead and oversee all aspects of corporate travel management, serving as the primary point of contact for travel-related inquiries and coordination between our travel agency and Dior employees.
 </li>
 <li>
 Develop, implement, and continuously refine travel policies, ensuring compliance with budget parameters while identifying cost-effective travel solutions.
 </li>
 <li>
 Ensure smooth travel process approval.
 </li>
 <li>
 Optimize and streamline travel booking processes to improve efficiency, consistency, and employee experience.
 </li>
 <li>
 Advise employees on travel policies, procedures, and approval requirements, ensuring adherence while proactively addressing questions, concerns, and travel-related challenges.
 </li>
 <li>
 Maintain current knowledge of industry trends, supplier developments, and travel regulations to adapt strategies and enhance the overall travel experience for employees.
 </li>
 <li>
 Any other tasks as assigned from time to time.
 
 
 </li>
 </ul>
 Profile
 
 
 <ul>
 <li>
 A minimum of 5 years of C-Level Executive Assistant experience.
 </li>
 <li>
 Ability to remain composed in difficult situations.
 </li>
 <li>
 Ability to perform routine and specialized duties at assigned times and for long periods of time when necessary.
 </li>
 <li>
 Ability to time manage and organize tasks based upon shifting priorities.
 </li>
 <li>
 Ability to work independently and make sound decisions.
 </li>
 <li>
 Ability to demonstrate effective verbal and written communication skills.
 </li>
 <li>
 Strong telephone technique etiquette and communication skills.
 </li>
 <li>
 Ability to demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential, controversial, and sensitive nature.
 </li>
 <li>
 Ability to establish and maintain good working relationships with all levels of the organization and external parties.
 </li>
 <li>
 Ability to operate all equipment and programs necessary to perform the job.
 </li>
 <li>
 Ability to travel as needed.
 
 
 </li>
 </ul>
 Additional information
 
 
 The selected candidate will be offered a salary within the range of $100k &ndash; $125k annually, plus bonus eligibility. The salary offered will be dependent upon the candidate&rsquo;s relevant skills and experience. Christian Dior Inc. offers comprehensive benefit plans such as medical, dental, vision, Flexible Spending Accounts, and short and long-term disability. Additional employee perks include, but are not limited to employee discount program, various paid time off, volunteer time off, holidays, mental health and wellbeing support, family friendly benefits, reproductive health care, child and elder care services, commuter benefits, 401k plans with an employer contributions matching plan, employee referral program, and more.
 
 
 
 Additional Information
 
 
 
 Christian Dior was the designer of dreams. In founding his House in 1947, marked by the revolution of the New Look, he metamorphosed his reveries into wonderful creations. Christian Dior Couture, the Houst of Dreams, is recognized for its French heritage and vibrant culture sublimating its unique Savoir-faire and Creativity through empowering "metiers d&rsquo;art&rdquo;. Our Maison is a destination for sustainable growth &amp; success where we shape the future of our Talents in a positive, authentic &amp; generous environment. We bloom &amp; deliver excellence with passion, determination, courage &amp; optimism to offer meaningful &amp; daring codes.
 
 
 Christian Dior Couture is part of the LVMH Group, where People Make the Difference. We value, celebrate, and welcome each unique talent and strive to create an inclusive environment providing all employees a sense of purpose. Beyond your role, we recognize the importance and passion of creating communities with shared values that enrich and impact beyond our organization. As an employee, you will have an opportunity to engage in our employee-led communities such as Sustainability, Diversity, Equity and Inclusion, and Corporate Social Responsibility.
 
 
 Christian Dior Couture provides equal employment opportunities to all employees as part of the LVMH Group, which attaches great importance to ensuring that its Maisons and their partners share a set of common rules, practices, and principles with respect to ethics, social responsibility, and protection of the environment.
</div>

CROSSMEDIA

<div>
 
 
 WHO WE ARE
 
 
 
 Crossmedia is the global media independent. We&rsquo;re committed to doing media and business the right way, guided by the principles of TRUST, REASON and the pursuit of HAPPINESS. Crossmedia US was founded in NY in 2000 and is one of the largest minority-owned full-service media planning &amp; buying agencies in the nation. We are 500+ Crossmedians worldwide with big ambitions to continue to grow with soul.
 
 
 
 
 
 We focus on what media agencies should do: create innovative connections between brands and people regardless of channel or budget. And we do it in an honest way. We are and always have been a values-based organization. We earn our clients TRUST by ensuring media transparency in our business model and objectivity in decision-making. We apply REASON &amp; logic to finding solutions to our clients' greatest business challenges. The Pursuit of HAPPINESS matters to us. Big time. We invest in each colleagues&rsquo; professional &amp; personal wellbeing and growth. It&rsquo;s why we have countless initiatives, clubs &amp; cultural events dedicated to our people and why we have been the top ranked media agency named to Ad Age&rsquo;s Best Places to Work for the past seven years in a row.
 
 
 
 
 
 We have offices in the US in New York and Philadelphia, with employees across 25+ states, as well as in London and Germany. Our client roster includes U.S. Bank, Invesco, Newell Brands, NASCAR, Planet Fitness, American Cancer Society, Ricola, Herschend Family Entertainment, Edible Arrangements and more.
 
 
 
 
 
 
 
 
 
 YOUR ROLE
 
 
 
 We&rsquo;re hiring an Executive Assistant to support select members of our Executive Leadership Team (ELT). The role covers administrative functions as well as on-site meeting &amp; event support in collaboration with our Operations team. This position is based in the NY office. While we offer a hybrid work setting, due to the nature of the role, there is an expectation of in-office presence most of the time (4 days a week) and when needed for executive or event support.
 
 
 
 
 
 The Executive Assistant ensures our executives maintain the strategic mindset vital to a growing agency. The ideal candidate has the organizational talents to keep calendars aligned, travel smooth, minutiae handled and the right information prioritized so that our leaders can focus on the broader agency vision.
 
 
 
 
 
 
 RESPONSIBILITIES
 
 
 <ul>
 <li>
 Enhance the efficiency &amp; focus of assigned ELT member(s) to ensure that agency goals are accomplished, and the company operates in a manner true to our values (or as we say - Scale with Soul)
 </li>
 <li>
 Proactively manage complex schedules &amp; coordinate meetings across domestic &amp; international time zones and internal &amp; external parties
 </li>
 <li>
 Manage travel arrangements including transportation, lodging and any related advance coordination (e.g. local information detail, itineraries, etc.)
 </li>
 <li>
 Manage executive communications including filtering &amp; prioritizing incoming information &amp; requests, drafting client &amp; vendor correspondence, contact management and liaising with various internal executives &amp; group leaders as needed
 </li>
 <li>
 Assist with executive meetings including booking conference rooms, food &amp; beverage, IT &amp; other appropriate resources
 </li>
 <li>
 Handle executive documentation needs (e.g. expenses, timesheets, internal processes) and ensure timely submission &amp; compliance
 </li>
 <li>
 Monitor executive communications as needed during off-hours, including occasional weekend check-ins, to ensure urgent matters are addressed in a timely manner
 </li>
 <li>
 Maintain professionalism and strict confidentiality with all materials &amp; conversations
 </li>
 <li>
 Support on-site/off-site agency meetings &amp; events in collaboration with the XM Operations team
 </li>
 <li>
 Ad hoc projects &amp; requests as appropriate
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
 <li>
 Four or more years of experience in an administrative role reporting directly to upper management
 </li>
 <li>
 Resourceful, proactive and can problem-solve quickly
 </li>
 <li>
 Extremely organized, detail-oriented and able to anticipate executive needs
 </li>
 <li>
 Advanced time-management skills, able to multi-task and coordinate multiple concurrent projects
 </li>
 <li>
 Collaborative and team-oriented
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Savvy with computer skills including Microsoft Word, PowerPoint, Excel, Outlook and experience with Smartsheet is a plus
 </li>
 <li>
 AI experience and capabilities --
 </li>
 <li>
 Use AI tools to streamline emails, documents, and presentations
 </li>
 <li>
 Manage calendars, meetings, and projects with smart automation
 </li>
 <li>
 Support leadership with research, reports, and actionable insights
 </li>
 </ul>
 
 
 
 
 
 SALARY:
 
 60-65k annual, and overtime eligible. Compensation is determined on the skills, qualifications and tenure of the applicant.
 
 
 
 
 
 
 CROSSMEDIA BENEFITS
 
 
 
 Our principles of Trust, Reason, and the Pursuit of Happiness are brought to life through benefits that recognize and support the diversity and physical, emotional, and professional well-being of our people, including:
 
 <ul>
 <li>
 Flexibility to work in hybrid manner with in-office and work from home options (depending on role).
 </li>
 <li>
 Open/Flexible PTO with US &amp; UK specific policies
 </li>
 <li>
 Sponsored healthcare options and agency-wide physical &amp; mental health support
 </li>
 <li>
 401k with company match (USA), and generous Pension (UK)
 </li>
 <li>
 Paid sabbatical at significant milestone anniversaries
 </li>
 <li>
 Generous paid parental leave policy
 </li>
 <li>
 Life milestone recognition &amp; support
 </li>
 <li>
 The Pursuit of Happiness Fund devoted to helping Crossmedians find their happy (be it travel, enrichment class, fitness membership or professional development)
 </li>
 <li>
 Cell phone/tech reimbursement
 </li>
 <li>
 Student Loan payment plan (US)
 </li>
 <li>
 Tuition reimbursement
 </li>
 <li>
 Learning &amp; Development and training programs
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 <li>
 And burgers &ndash; lots and lots of burgers
 </li>
 </ul>
 
 
 
 
 
 
 COMMITMENT TO DIVERSITY AND INCLUSION
 
 
 
 Diversity is in our DNA. As a minority-owned company, our commitment to an inclusive environment has long been embedded into agency practices and at every level. Almost one third of senior leadership identifies as a person of color and over half of our executive leadership are women. We have active mentoring &amp; internship programs that create opportunities for underrepresented groups. Internal agency programming is anchored by XMEquity365, a permanent, year-round initiative fostering acknowledgement and support of marginalized communities within five pillars &ndash; Excellence, Voices, Education, Giving &amp; Representation.
 
 
 
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