administrative assistant

executive administrative assistant Jobs in New York

executive administrative assistant

executive personal assistant Jobs in New York

executive personal assistant

personal assistant

administrative assistant (external agency staff) Jobs in New York

executive assistant

Insight Global

<div>
 <p>
  Insight Global is looking for an Executive Assistant to join one of their financial services clients in NYC. The Executive Assistant will be exclusively responsible for managing complex executive calendars and overseeing all domestic and international travel arrangements. This role supports senior‑level leaders and requires exceptional coordination skills, proactive communication, and the ability to operate with a high degree of professionalism and discretion.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Own all aspects of executive calendar oversight, ensuring accuracy, clarity, and prioritization of daily schedules.
  </li>
  <li>
   Schedule, confirm, and modify internal and external meetings, including multi‑party coordination across time zones.
  </li>
  <li>
   Anticipate scheduling conflicts and proactively resolve them while maintaining stakeholder trust
  </li>
  <li>
   Ensure executives are fully briefed and prepared with agendas, logistics, and timing for all scheduled commitments.
  </li>
  <li>
   Monitor evolving business priorities and adjust calendar configurations accordingly.
  </li>
  <li>
   Arrange comprehensive end‑to‑end travel itineraries through
   <strong>
    Concur
   </strong>
   , including flights, ground transportation, lodging, and special requests
  </li>
  <li>
   Prepare detailed travel briefs that include timing, confirmations, and contingency options.
  </li>
  <li>
   Process travel changes, cancellations, or rebooking efficiently and communicate updates promptly to executives.
  </li>
  <li>
   Ensure all travel complies with company policies and financial controls.
  </li>
  <li>
   Submit, track, and reconcile travel‑related expenses in Concur with full accuracy and supporting documentation
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   <u>
    Must haves
   </u>
  </strong>
 </p>
 <ul>
  <li>
   3-5 years experience as an executive assistant
  </li>
  <li>
   Proven experience managing complex calendars for senior-level executives
  </li>
  <li>
   Proficient in utilizing Concur or AMEX Travel for travel bookings
  </li>
  <li>
   Excellent communication and organizational skills
  </li>
 </ul>
</div>


Executive Assistant

Christian Dior Couture

<div>
 Position
 <br/>
 <br/>
 <strong>
  Job Title:
 </strong>
 Executive Assistant to SVP Finance &amp; Operations and Chief Commercial Officer
 <br/>
 <br/>
 <strong>
  Reports to:
 </strong>
 SVP Finance &amp; Operations and Chief Commercial Officer
 <br/>
 <br/>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 The Executive Assistant to the SVP Finance &amp; Operations and Chief Commercial Officer performs a wide variety of complex and confidential administrative duties, including calendar management, travel organization, meeting coordination, and managing corporate travel. The Executive Assistant uses initiative, tact, judgment, confidentiality, as well as strong interpersonal and organizational skills to support both executives and ultimately the broader objectives of the organization.
 <br/>
 <br/>
 Job responsibilities
 <br/>
 <br/>
 <strong>
  Tasks And Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Supports the SVP Finance &amp; Operations and Chief Commercial Officer by carrying out administrative assignments accurately and in a timely manner as directed.
  </li>
  <li>
   Composes, edits, and distributes correspondence according to established guidelines, including email, memos, and PowerPoint presentations.
  </li>
  <li>
   Provides executive-level support to senior management, internal and external business partners to ensure all information is addressed in a timely manner.
  </li>
  <li>
   Reconciles, tracks, and approves expense reports for the SVP Finance &amp; Operations, Chief Commercial Officer, or other personnel as directed.
  </li>
  <li>
   Maintains complex business and personal calendars, coordinates senior management meetings, multi-party audio/visual conference calls, and proactively brings together resources as needed.
  </li>
  <li>
   Orchestrates all logistics of international and domestic travel for the SVP Finance &amp; Operations and Chief Commercial Officer as directed.
  </li>
  <li>
   Prepares detailed itineraries and agendas regarding transportation, hotel accommodations for executive team and designated visitors.
  </li>
  <li>
   Plans conferences and on-site/off-site meetings, negotiates venue rates, facilitates all equipment, and ensures attendees and presenters are equipped with their requirements.
  </li>
  <li>
   Screens telephone calls and personally provides requested information or refers to other staff.
  </li>
  <li>
   Establishes and maintains comprehensive records, reports, reference materials, and communications; Records actions on sensitive issues and releases information to authorized parties as directed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Travel Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Lead and oversee all aspects of corporate travel management, serving as the primary point of contact for travel-related inquiries and coordination between our travel agency and Dior employees.
  </li>
  <li>
   Develop, implement, and continuously refine travel policies, ensuring compliance with budget parameters while identifying cost-effective travel solutions.
  </li>
  <li>
   Ensure smooth travel process approval.
  </li>
  <li>
   Optimize and streamline travel booking processes to improve efficiency, consistency, and employee experience.
  </li>
  <li>
   Advise employees on travel policies, procedures, and approval requirements, ensuring adherence while proactively addressing questions, concerns, and travel-related challenges.
  </li>
  <li>
   Maintain current knowledge of industry trends, supplier developments, and travel regulations to adapt strategies and enhance the overall travel experience for employees.
  </li>
  <li>
   Any other tasks as assigned from time to time.
   <br/>
   <br/>
  </li>
 </ul>
 Profile
 <br/>
 <br/>
 <ul>
  <li>
   A minimum of 5 years of C-Level Executive Assistant experience.
  </li>
  <li>
   Ability to remain composed in difficult situations.
  </li>
  <li>
   Ability to perform routine and specialized duties at assigned times and for long periods of time when necessary.
  </li>
  <li>
   Ability to time manage and organize tasks based upon shifting priorities.
  </li>
  <li>
   Ability to work independently and make sound decisions.
  </li>
  <li>
   Ability to demonstrate effective verbal and written communication skills.
  </li>
  <li>
   Strong telephone technique etiquette and communication skills.
  </li>
  <li>
   Ability to demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential, controversial, and sensitive nature.
  </li>
  <li>
   Ability to establish and maintain good working relationships with all levels of the organization and external parties.
  </li>
  <li>
   Ability to operate all equipment and programs necessary to perform the job.
  </li>
  <li>
   Ability to travel as needed.
   <br/>
   <br/>
  </li>
 </ul>
 Additional information
 <br/>
 <br/>
 The selected candidate will be offered a salary within the range of $100k &ndash; $125k annually, plus bonus eligibility. The salary offered will be dependent upon the candidate&rsquo;s relevant skills and experience. Christian Dior Inc. offers comprehensive benefit plans such as medical, dental, vision, Flexible Spending Accounts, and short and long-term disability. Additional employee perks include, but are not limited to employee discount program, various paid time off, volunteer time off, holidays, mental health and wellbeing support, family friendly benefits, reproductive health care, child and elder care services, commuter benefits, 401k plans with an employer contributions matching plan, employee referral program, and more.
 <br/>
 <br/>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 Christian Dior was the designer of dreams. In founding his House in 1947, marked by the revolution of the New Look, he metamorphosed his reveries into wonderful creations. Christian Dior Couture, the Houst of Dreams, is recognized for its French heritage and vibrant culture sublimating its unique Savoir-faire and Creativity through empowering "metiers d&rsquo;art&rdquo;. Our Maison is a destination for sustainable growth &amp; success where we shape the future of our Talents in a positive, authentic &amp; generous environment. We bloom &amp; deliver excellence with passion, determination, courage &amp; optimism to offer meaningful &amp; daring codes.
 <br/>
 <br/>
 Christian Dior Couture is part of the LVMH Group, where People Make the Difference. We value, celebrate, and welcome each unique talent and strive to create an inclusive environment providing all employees a sense of purpose. Beyond your role, we recognize the importance and passion of creating communities with shared values that enrich and impact beyond our organization. As an employee, you will have an opportunity to engage in our employee-led communities such as Sustainability, Diversity, Equity and Inclusion, and Corporate Social Responsibility.
 <br/>
 <br/>
 Christian Dior Couture provides equal employment opportunities to all employees as part of the LVMH Group, which attaches great importance to ensuring that its Maisons and their partners share a set of common rules, practices, and principles with respect to ethics, social responsibility, and protection of the environment.
</div>


Tiffany & Co.

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer&rsquo;s office. This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.
 <br/>
 <br/>
 The Executive Assistant plays a critical role in protecting the Chief Artistic Officer&rsquo;s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team. This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.
 <br/>
 <br/>
 <strong>
  Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY
 </strong>
 <strong>
  and requires fluency in both French and English.
  <br/>
  <br/>
 </strong>
 <strong>
  SUCCESS CRITERIA
  <br/>
  <br/>
 </strong>
 Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output. Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.
 <br/>
 <br/>
 Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office. This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer&rsquo;s priorities and protecting the integrity of the executive&rsquo;s time, focus, and working environment.
 <br/>
 <br/>
 <strong>
  Key Accountabilities
  <br/>
  <br/>
 </strong>
 <em>
  Executive Calendar &amp; Strategic Time Management
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Maintain and strategically manage the Chief Artistic Officer&rsquo;s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
  </li>
  <li>
   Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
  </li>
  <li>
   Protect the executive&rsquo;s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
  </li>
  <li>
   Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
  </li>
  <li>
   Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
  </li>
  <li>
   Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Executive Office Operations &amp; Communication
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Manage the day-to-day operations of the Chief Artistic Officer&rsquo;s office to ensure a professional, organized, and efficient working environment.
  </li>
  <li>
   Draft and manage executive correspondence and communications on behalf of the office.
  </li>
  <li>
   Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
  </li>
  <li>
   Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
  </li>
  <li>
   Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
  </li>
  <li>
   Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Executive Travel &amp; Global Logistics Management
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
  </li>
  <li>
   Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
  </li>
  <li>
   Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
  </li>
  <li>
   Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive&rsquo;s schedule.
  </li>
  <li>
   Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Strategic Coordination &amp; Anticipatory Support
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
  </li>
  <li>
   Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
  </li>
  <li>
   Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
  </li>
  <li>
   Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
  </li>
  <li>
   Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Executive Office Stewardship &amp; Confidentiality
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Serve as a trusted gatekeeper for the Chief Artistic Officer&rsquo;s office, maintaining appropriate access and protecting the executive&rsquo;s time and focus.
  </li>
  <li>
   Handle sensitive information with the highest degree of discretion and confidentiality.
  </li>
  <li>
   Represent the Chief Artistic Officer&rsquo;s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
  </li>
  <li>
   Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
  </li>
  <li>
   Ensure confidential materials, communications, and discussions are managed appropriately.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Special Projects &amp; Operational Support
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Support special projects and initiatives as assigned by leadership.
  </li>
  <li>
   Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer&rsquo;s office and the broader Design Studio.
  </li>
  <li>
   Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.
   <br/>
   <br/>
  </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 <br/>
 <br/>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Fluency in both French and English (written and verbal).
  </li>
  <li>
   Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.
  </li>
  <li>
   Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
  </li>
  <li>
   Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.
  </li>
  <li>
   Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.
  </li>
  <li>
   Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.
  </li>
  <li>
   Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.
  </li>
  <li>
   Absolute discretion and integrity when managing confidential and sensitive information.
  </li>
  <li>
   Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.
  </li>
  <li>
   Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.
  </li>
  <li>
   Ability to work independently with minimal supervision while maintaining alignment with executive priorities.
  </li>
  <li>
   Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
  </li>
  <li>
   Strong attention to detail and commitment to operational excellence.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.
  </li>
  <li>
   Understanding of the dynamics of a global luxury brand environment.
  </li>
  <li>
   Knowledge and passion for creative fields including design, fashion, art, architecture, and film.
  </li>
  <li>
   Experience managing complex international travel and executive engagements.
  </li>
  <li>
   Ability to thrive in environments that combine creative exploration with high business expectations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 <br/>
 <br/>
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 <br/>
 <br/>
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>


Career Group

<div>
 <p>
  <strong>
   Executive Assistant to C-Suite Executive &ndash; Innovative Technology Company
  </strong>
 </p>
 <p>
  <strong>
   $110,000-120,000 DOE + Bonus Eligible + Great Benefits
  </strong>
 </p>
 <p>
  A
  <strong>
   dynamic, innovative tech company
  </strong>
  is seeking a highly proactive and "big-picture"
  <strong>
   Executive Assistant
  </strong>
  to support one of their C-Suite Executives with lighter support to two additional Executives.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a position for a critical thinker who thrives in a true thought partner role, partnering with an innovative executive. Based in a creative
  <strong>
   West Village
  </strong>
  office, you will join a high-growth, collaborative environment where the EA team is a central pillar of the firm&rsquo;s daily success.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Onsite (5 days/week)
  </strong>
  <strong>
   Hours:
  </strong>
  8:45am-6pm
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Strategic Partnership:
   </strong>
   Manage the C-suite executive&rsquo;s day/time with precision&mdash;organizing agendas, providing updates, and ensuring all materials are prepped (and printed) in advance.
  </li>
  <li>
   <strong>
    Proactive "Managing Up":
   </strong>
   Anticipate needs before they arise, from routing the team&rsquo;s daily priorities to organizing lunch during back-to-back meeting blocks.
  </li>
  <li>
   <strong>
    Talent &amp; Culture Support:
   </strong>
   Coordinate initiatives including offsite events, team merch orders, and tracking strategic goals and service anniversaries.
  </li>
  <li>
   <strong>
    Complex Logistics:
   </strong>
   Handle heavy calendar management and travel coordination for the three executives, often across multiple time zones.
  </li>
  <li>
   <strong>
    Confidential Liaison:
   </strong>
   Maintain the highest level of discretion while handling sensitive information related to global people strategy and business scaling.
  </li>
  <li>
   <strong>
    Recruitment Support:
   </strong>
   Assist with high-priority interview scheduling and T&amp;E for the team as they scale the organization.
  </li>
 </ul>
 <p>
  <strong>
   The Ideal Candidate
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Experience:
   </strong>
   4+ years of executive-level support, specifically within a
   <strong>
    tech, startup, or fast-paced, high-growth environment.
   </strong>
  </li>
  <li>
   <strong>
    Tech Savvy:
   </strong>
   Extremely resourceful with technology (Microsoft Office, Google Workspace) and capable of navigating new systems with ease.
  </li>
  <li>
   <strong>
    Communication Style:
   </strong>
   A proactive, independent thinker who can communicate cross-functionally with other EAs and executives to "connect the dots" firm-wide.
  </li>
  <li>
   <strong>
    Attention to Detail:
   </strong>
   Meticulous regarding preferences and small details that ensure an executive&rsquo;s day runs flawlessly.
  </li>
  <li>
   <strong>
    Personal Attributes:
   </strong>
   Self-motivated, positive, outgoing, and extremely professional
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
  </strong>
 </p>
</div>


Solomon Page

<div>
 Our client is looking to fill the role of Executive Assistant. This Executive Assistant will support two Vice Presidents on the Subscriber Growth &amp; Monetization team. This is a fast-paced, high-visibility role requiring strong organizational skills, discretion, and the ability to manage competing priorities with minimal direction.
 <br/>
 <br/>
 <ul>
  <li>
   Start Date: 4/8/2026
  </li>
  <li>
   Pay Rate: $26&ndash;$30 per hour
  </li>
  <li>
   Duration: 0&ndash;6 months
  </li>
  <li>
   Schedule: Monday&ndash;Thursday onsite, Friday remote
  </li>
  <li>
   Hours: 9:00 AM &ndash; 6:00 PM
  </li>
  <li>
   Location: New York, NY (Hudson Square)
  </li>
  <li>
   Overtime: Possible (must be pre-approved)
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities:
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex, high-volume calendars across multiple time zones
  </li>
  <li>
   Coordinate internal meetings, including video conferencing, room bookings, and logistics
  </li>
  <li>
   Handle all travel arrangements (flights, hotels, ground transportation) and expense reporting
  </li>
  <li>
   Provide day-to-day administrative support including calls, mail, document tracking, and supply management
  </li>
  <li>
   Coordinate team events, offsites, and departmental communications
  </li>
  <li>
   Partner with internal teams, executives, and administrative staff across the organization
  </li>
  <li>
   Maintain office operations (supplies, kitchen, shared spaces)
  </li>
  <li>
   Assist with special projects as needed
  </li>
  <li>
   Provide backup support to other Executive Assistants as required
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of experience supporting Director-level or above executives in a corporate environment
  </li>
  <li>
   Prior experience at The Walt Disney Company
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
  <li>
   Ability to multitask, prioritize, and manage a high volume of work independently
  </li>
  <li>
   Highly organized with strong attention to detail and follow-through
  </li>
  <li>
   Professional, discreet, and able to handle confidential information
  </li>
  <li>
   Collaborative with strong interpersonal skills
  </li>
  <li>
   Proactive and resourceful with a solution-oriented mindset
  </li>
  <li>
   Ability to anticipate executive needs and adapt to changing priorities
  </li>
  <li>
   Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and Google Suite
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Information:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Must have prior Disney experience
  </li>
  <li>
   Strong communication, reliability, and professionalism are essential
  </li>
  <li>
   Experience coordinating across executive offices is required
  </li>
  <li>
   Collaborative mindset and ability to work closely with other Executive Assistants
  </li>
  <li>
   Passion for Disney brands and streaming platforms is a plus
  </li>
  <li>
   SVOD experience preferred
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 <br/>
 <br/>
 <strong>
  The Solomon Page Distinction
  <br/>
  <br/>
 </strong>
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 <br/>
 <br/>
 <strong>
  About Solomon Page
  <br/>
  <br/>
 </strong>
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 <br/>
 <br/>
 Opportunity Awaits.
 <br/>
 <br/>
</div>


Milltown Partners

<div><div><div><h2 class="jobSectionHeader"><b>Milltown Partners</b></h2>
<p>
Our clients operate at the frontiers of innovation - we advise technology companies driving change, global investors funding the future, the giants of sport and entertainment, and influential individuals on the communications and policy challenges that define their reputations. Our work spans corporate and financial communications, policy and public affairs to engage regulators and policymakers, policy communications and leadership communications. We underpin the full breadth of our capabilities with research-driven insights and campaigns. We're also pioneering AI-enhanced advisory work for both our clients and internal innovation, using technology to unlock insights from data at unprecedented scale and speed.</p>
<h2 class="jobSectionHeader"><b>
The role</b></h2>
<p>
We are looking for an experienced and proactive Executive Assistant to join our US team, based in our New York office. You will support an expanded group of US leaders &ndash; including our US Partners &ndash; and play a particularly important role as Milltown continues to grow its presence in Washington D.C. This will be a highly varied role that combines close executive support with broader operational contribution. You will work in close collaboration with our Senior Executive Assistant in San Francisco and connect regularly with our Executive Assistant team in London. The right person will bring genuine initiative to the role &ndash; someone who is energised by the opportunity to shape how senior leaders use their time, anticipate needs and be agile in supporting Milltown&rsquo;s pacey growth in the US.</p>
</div></div>
<div><div><h3 class="jobSectionHeader"><b>What you'll do</b></h3><div><div><div>
<p><b>
Executive support (75%)</b></p>
<ul>
<li><p><b>Diary and calendar management:</b> Manage the calendars of US Partners to their respective styles and preferences, making the most effective use of their time across multiple time zones.</p>
</li>
<li><div><b>Stakeholder liaison:</b> Act as a first point of contact with high-profile clients and external contacts to arrange and coordinate meetings on behalf of senior leaders in New York and Washington D.C..</div>
</li>
<li><div><b>Meeting management:</b> Support the US leaders with regular internal meetings &ndash; setting agendas, taking minutes, and following up on actions to ensure momentum is maintained.</div>
</li>
<li><div><b>Priority planning:</b> Help senior leaders plan and manage daily, weekly, and monthly priorities, staying one step ahead to flag conflicts and identify solutions.</div>
</li>
<li><div><b>Contact management:</b> Effectively utilise the CRM (Hubspot) to ensure that key contacts are tracked, and networking is maintained effectively</div>
</li>
<li><div><b>Travel:</b> Organise US and international travel arrangements, including itineraries, logistics, and any associated expenses.</div>
</li>
<li><div><b>Expenses:</b> Prepare and submit expense reports accurately and on time.</div>
</li>
<li><div><b>Events:</b> Organise internal and external events and networking occasions in collaboration with our US Office Managers.</div>
</li>
<li><p><b>Personal support:</b> Provide occasional assistance with personal matters where appropriate.</p>
</li>
</ul><p><b>US operations and team support (25%)</b></p>
<ul>
<li><p><b>Washington D.C. support:</b> Provide executive and operational support to leaders operating out of, or travelling to, Washington D.C. as Milltown grows its footprint there.</p>
</li>
<li><div><b>Team travel:</b> Organise US team travel domestically and internationally, including budget tracking and building relationships with preferred travel providers.</div>
</li>
<li><div><b>Office support:</b> Support the New York Office Manager with front-of-house duties and event logistics when needed.</div>
</li>
<li><p><b>Cross-office collaboration:</b> Work closely with the Senior EA in San Francisco and the wider EA team in London to ensure consistent and joined-up support
</p></li><li><p><b>Ad hoc projects:</b> Support the US Chief Operating Officer and US People Lead with research and other projects as required.</p>
</li>
</ul></div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>What we're looking for</b></h3><div><div><div>
<p><b>
Essential</b></p>
<ul>
<li><div>A minimum of three years' experience in an Executive Assistant or Personal Assistant role, including managing complex calendar scheduling for multiple principals at C-Suite level.</div>
</li>
<li><div>Experience collaborating with colleagues across multiple timezones, nationally and internationally</div>
</li>
<li><div>Excellent verbal and written communication skills with a fluent command of English.</div>
</li>
<li><div>Strong organisational and time management skills, with the ability to prioritise effectively in a fast-moving environment.</div>
</li>
<li><div>Proactive and solutions-oriented &ndash; someone who anticipates issues and acts on them before being asked.</div>
</li>
<li><div>Calm confidence and emotional intelligence when handling complex or sensitive situations.</div>
</li>
<li><div>High degree of professionalism and discretion with confidential information.</div>
</li>
<li><div>Experience working in a client-facing industry, with an understanding of how to balance internal and external stakeholder needs.</div>
</li>
<li><div>Competence with calendar management tools and standard business software.</div>
</li>
<li><p>Willingness to provide occasional remote support to other US offices outside of standard business hours.</p>
</li>
</ul><p><b>Desirable</b></p>
<ul>
<li><div>Experience working in or with a professional services, advisory, or communications firm.</div>
</li>
<li><div>Familiarity with Washington D.C.'s political environment, or experience supporting leaders who work in that space.</div>
</li>
<li><div>People management experience or experience mentoring junior administrative colleagues.</div>
</li>
<li><p>Proficient in G Suite, HubSpot, and related tools</p>
</li>
<li><p>Experience, and curiosity, about AI tools and and how they can improve ways of working</p>
</li>
</ul></div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>Why join us</b></h3><div><div><div>
<p>
We're an independent, employee-owned firm, which means the people who work here share in our collective success. We operate across London, Brussels, San Francisco, New York, and Washington D.C., advising technology companies, global investors, iconic brands and influential individuals on the communications and policy challenges that define their reputations.</p>
<p>
Our culture is built on five values: brilliance, restlessness, comradeship, inclusivity and integrity. We expect a lot from each other, but we also invest in each other&mdash;through honest feedback, shared learning and genuine care that goes beyond the work itself.</p>
<p>
We're also serious about building a diverse, equitable and inclusive workplace. We have measurable commitments around representation, inclusion, and supporting underrepresented communities through pro bono work. Creating an environment where everyone can thrive is central to how we operate.</p>
<p>
Working at Milltown means that you will have access to:</p>
<ul>
<li><div>Competitive, transparent pay with open salary bands, plus twice-yearly bonuses</div>
</li>
<li><div>401(k) with company match, eligible from day one</div>
</li>
<li><div>Robust healthcare options, including medical, dental, and vision coverage, plus dedicated mental health support</div>
</li>
<li><div>26 days PTO, 10 sick days, and 10 public holidays</div>
</li>
<li><div>Two-week company-wide winter break</div>
</li>
<li><div>Paid parental leave</div>
</li>
<li><div>Sabbatical leave</div>
</li>
<li><div>$100/month commuter benefit</div>
</li>
<li><p>Hybrid working model with three days in office (Tuesday, Wednesday and Thursday)</p>
</li>
<li><p>Structured career development with clear progression pathways and a defined career framework</p>
</li>
</ul></div></div></div></div></div><div><div>$115,000 - $130,000 a year</div></div></div>

Gainor Staffing

<div>
 <p>
  Our client, one of the world&rsquo;s largest investment management firms, is seeking an experienced
  <strong>
   Executive Assistant.
  </strong>
  The position is
  <strong>
   hybrid
  </strong>
  and based 4 out of 5 days per week at their beautiful
  <strong>
   Midtown, Manhattan office.
  </strong>
  The firm offers excellent benefits and unique perks!
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Details
  </strong>
 </p>
 <ul>
  <li>
   Manage the busy calendars of multiple executives and keep them informed regarding all commitments and responsibilities
  </li>
  <li>
   Prepare meeting materials and generate reports
  </li>
  <li>
   Monitor incoming emails, draft correspondence, and maintain up-to-date contact information in Outlook
  </li>
  <li>
   Arrange travel and logistics
  </li>
  <li>
   Screen incoming phone calls, route appropriately, and take messages
  </li>
  <li>
   Prepare and submit detailed expense reports
  </li>
  <li>
   Handle sensitive information with utmost discretion and confidentiality
  </li>
  <li>
   <strong>
    Salary Range: $120-145k annually, based on experience
   </strong>
  </li>
  <li>
   <strong>
    Excellent benefits package and unique company perks include health insurance, free breakfast/lunch on site, and 401(k)!
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills and Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree preferred
  </li>
  <li>
   <strong>
    7+ years&rsquo; Executive Assistant experience
   </strong>
  </li>
  <li>
   Tech savvy, with strong Microsoft Office skills
  </li>
  <li>
   Highly focused, with extremely professional demeanor
  </li>
  <li>
   Dedicated to detail, with excellent writing, communication, and organizational skills
  </li>
  <li>
   Proven ability to maintain utmost confidentiality regarding sensitive information
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
 </p>
</div>


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