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Opensity Solutions

<div>
 
 We are seeking an experienced
 
 Executive Assistant
 
 to provide high-level administrative and scheduling support to senior executives who frequently travel between New York and Abu Dhabi. This role requires exceptional organization, discretion, and flexibility, with a strong understanding of global time-zone coordination and executive priorities.
 
 
 The ideal candidate will serve as a trusted partner&mdash;anticipating needs, managing complex schedules, and ensuring seamless day-to-day operations in a fast-paced, executive-facing environment.
 
 
 
 
 
 
 Location:
 
 New York, NY
 
 
 
 Schedule:
 
 Monday&ndash;Friday, 8:00 AM&ndash;5:00 PM (must support executives operating on Abu Dhabi time)
 
 
 
 Salary:
 
 $110,000 annually
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Scheduling Support
 
 
 <ul>
 <li>
 Manage complex executive calendars, prioritizing meetings based on urgency and business impact.
 </li>
 <li>
 Schedule meetings, events, trainings, offsites, and travel across multiple time zones, including Abu Dhabi.
 </li>
 <li>
 Book meeting rooms, external venues, and travel accommodations as needed.
 </li>
 <li>
 Register visitors using appropriate internal systems and ensure meeting logistics are prepared in advance.
 </li>
 <li>
 Prepare and distribute agendas, record meeting notes, and share minutes as requested by executives.
 </li>
 </ul>
 
 
 Document &amp; Information Management
 
 
 <ul>
 <li>
 Maintain accurate contact lists and organized filing systems.
 </li>
 <li>
 Handle confidential documents and sensitive information with the highest level of discretion.
 </li>
 <li>
 Prepare internal memos, correspondence, and documentation for executive review.
 </li>
 <li>
 Track unit expenditures and business expenses; maintain accurate records.
 </li>
 <li>
 Manage document signatures and maintain required records.
 </li>
 <li>
 Maintain a centralized contracts database and cross-check agreements with internal and external stakeholders.
 </li>
 </ul>
 
 
 Additional Support
 
 
 <ul>
 <li>
 Provide ad hoc administrative and operational support based on evolving team and business needs.
 </li>
 <li>
 Act as a key point of coordination between executives and internal and external stakeholders.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 5&ndash;10 years of experience in an Executive Assistant or similar senior administrative role.
 </li>
 <li>
 Experience supporting senior leaders in fast-paced, global, or executive-facing environments.
 </li>
 <li>
 Proven ability to manage multiple priorities under time pressure.
 </li>
 </ul>
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Strong organizational, prioritization, communication, and interpersonal skills.
 </li>
 <li>
 High level of integrity and discretion; trusted right-hand to executives.
 </li>
 <li>
 Customer-first mindset with a calm, professional demeanor.
 </li>
 <li>
 Strong relationship-building skills that enhance both personal and business success.
 </li>
 <li>
 Team-oriented, adaptable, and dependable under pressure.
 </li>
 <li>
 Positive attitude with a commitment to professional excellence and integrity.
 </li>
 </ul>
 
 
 
 
 
 Equal Opportunity Employer
 
 
 
 We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.
 
</div>

Executive Assistant

Electric Lighting Agencies

Overview Electric Lighting Agencies (ELA + Synergy) is seeking a highly organized, proactive Executive Assistant to support ownership.This role is ideal for someone who thrives in a fast-paced, relationship-driven environment and can manage multiple priorities with professionalism and discretion.Duties Include <ul><li>Manage comprehensive calendar scheduling using Microsoft Outlook Calendar and Google Workspace, ensuring all appointments, meetings, and deadlines are accurately coordinated.</li><li>Provide expert executive administrative support through efficient email management, document preparation, proofreading, transcription, and data entry.</li><li>Organize and coordinate events, meetings, and conferences including venue arrangements, catering, and logistics to ensure seamless execution.</li><li>Handle phone etiquette with professionalism across multi-line phone systems and manage incoming calls with courtesy and efficiency.</li><li>Oversee office management tasks such as filing, record keeping, inventory management, and maintaining a clean and organized front desk environment.</li><li>Support project coordination efforts by tracking deadlines, preparing reports, and collaborating with team members to meet objectives.</li><li>Utilize office software including Microsoft Office Suite (Word, Excel), Google Workspace tools, and DocuSign for electronic signatures to facilitate document workflows.</li><li>Perform clerical duties such as proofreading documents, transcribing recordings, managing data entry tasks, and maintaining accurate filing systems.</li><li>Deliver exceptional customer service by addressing inquiries promptly and professionally while maintaining positive relationships with clients and visitors.</li></ul>Experience<ul><li>Proven experience as an executive assistant or in a similar administrative role supporting senior executives or teams.</li><li>Demonstrated proficiency in office management tasks including filing systems, front desk duties, and multi-line phone systems.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Excellent computer literacy with expertise in Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), QuickBooks, and electronic signature platforms like DocuSign.</li><li>Experience with event planning&mdash;coordinating logistics for meetings or company events&mdash;and project coordination is highly desirable.</li><li>Exceptional communication skills with a professional phone etiquette approach; capable of handling confidential information discreetly.</li><li>Attention to detail in proofreading documents and transcribing recordings accurately to ensure clarity and precision in all communications. Join us as an Executive Assistant if you&rsquo;re ready to bring your organizational talents to a vibrant team dedicated to excellence! This role offers the chance to develop your skills further while supporting impactful projects within a collaborative environment that values your contributions every step of the way.</li></ul>Pay: $75,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Warner Music Group

<div>
 At Warner Music Group, we&rsquo;re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:
 
 
 <ul>
 <li>
 Curiosity: We do our best work when we&rsquo;re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.
 </li>
 <li>
 Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.
 </li>
 <li>
 Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we&rsquo;re committed to keeping the faith, acting with integrity, and delivering on our promises.
 
 
 </li>
 </ul>
 WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.
 
 
 Consider a career at WMG and get the best of both worlds &ndash; an innovative global music company that retains the creative spirit of a nimble independent.
 
 
 
 A little bit about our team:
 
 
 
 Reporting into the Executive Assistant to the CFO, you will regularly and directly support the EVP and Chief Corporate Development &amp; Strategy Officer and the SVP, Investor Relations.
 
 
 
 Here you'll get to:
 
 
 
 <ul>
 <li>
 Preparing corporate documents and presentations, reviewing and analyzing information and documents relating to business operations, managing critical projects, coordinating business projects, interviews, etc.
 </li>
 <li>
 Regularly and directly support the Executives with their correspondence. This may include managing the Executive&rsquo;s email.
 </li>
 <li>
 Manage Executive&rsquo;s schedule, which includes, but is not limited to, planning and coordinating internal/external meetings, conferences, business and personal travel (domestic and international), etc. Anticipate critical events and Executive&rsquo;s needs.
 </li>
 <li>
 Serve as gatekeeper for Executives by screening, prioritizing, and escalating requests and inquiries.
 </li>
 <li>
 On behalf of the Executives, regularly and directly interact with clients, potential clients, artists, and other high-level/VIP persons, and establish and maintain relationships (internal and external).
 </li>
 <li>
 Manage Executive&rsquo;s meetings and presentations, which includes, but is not limited to, meeting organization, document preparation, and occasional coverage and taking minutes/notes.
 </li>
 <li>
 Support Executive with civic and industry commitments. This may include attendance at industry events.
 </li>
 <li>
 Uphold a strict level of confidentiality.
 </li>
 <li>
 Regularly exercise discretion and independent judgment in performing the above.
 </li>
 <li>
 Work with and assist Executive Assistant to the CFO to manage team-wide responsibilities and meetings globally as required.
 
 
 </li>
 </ul>
 
 About you:
 
 
 
 <ul>
 <li>
 You have 8+ years&rsquo; experience directly supporting C-suite executives, ideally in large-scale, fast-paced environments
 </li>
 <li>
 Highly operational, organized, and detail-oriented, high-EQ
 </li>
 <li>
 Customer service-oriented with strong organization and time management
 </li>
 <li>
 Advanced knowledge of travel logistics- itineraries, international and domestic
 </li>
 <li>
 Able to operate autonomously, comfortable with ambiguity
 </li>
 <li>
 Demands excellence from themselves and those around them
 </li>
 <li>
 Strong work ethic with a teammate embraced approach to supporting the Executive team
 </li>
 <li>
 Unquestionable moral compass
 </li>
 <li>
 Ability to work flexible hours in a dynamic environment
 </li>
 <li>
 Ability to travel, as needed
 </li>
 <li>
 Ability to sit and stand for long periods of time
 
 
 </li>
 </ul>
 
 We&rsquo;d love it if you also had:
 
 
 
 <ul>
 <li>
 Previous executive assistance experience supporting a CEO, EVP, President or other high-level executive with discretion and confidentiality
 </li>
 <li>
 Extreme discretion with sensitive information and exude professionalism
 </li>
 <li>
 Adaptable to a variety of situations with numerous personalities
 </li>
 <li>
 Excellent follow-through and attention to detail
 </li>
 <li>
 Ability to excel in a fast-paced, ever-changing environment
 </li>
 <li>
 Strong proficiency in and working knowledge in Google Suite
 </li>
 <li>
 A bachelor&rsquo;s degree or equivalent
 
 
 </li>
 </ul>
 
 About Us:
 
 
 
 As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world&rsquo;s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.
 
 
 Together, we are
 
 Warner Music Group: Independent Minds. Major Sound.
 
 
 
 
 Love this job and want to apply?
 
 
 
 Click the &ldquo;Apply&rdquo; link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.
 
 
 Don&rsquo;t be discouraged if you don&rsquo;t hear from us right away. We&rsquo;re taking our time to review all resumes, and to find the best people for WMG.
 
 
 Thanks for your interest in working for WMG. We love it here, and think you will, too.
 
 
 This position requires a minimum of 5 days per week in the office. We value in-office collaboration, which is essential for talent development and strong working relationships. Salary Range: $35.89 to $41.02 Hourly Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.
 
 
 
 Warner Music Group is an Equal Opportunity Employer.
 
 
 
 Links to relevant documents:
 
 
 2026 Benefits At A Glance final.pdf
 
 
 EVerify Participation Poster.pdf
 
 
 Right To Work .pdf
 
 
</div>

Solomon Page

<div>
 Our client is seeking an exceptional Executive Assistant to provide direct support to a senior principal working at the intersection of philanthropy, policy, political economy, and institutional leadership. The primary assignment will be to help the principal stay organized and prioritized, and handle scheduling (including travel), administrative tasks, and logistics without missing a beat. The ideal candidate has 5&ndash;7 years of experience, has operated in fast-moving, high-stakes environments, and brings a rare combination of operational rigor, sound judgment, and genuine intellectual curiosity. An interest in political economy is a meaningful plus.
 
 
 <ul>
 <li>
 Pay rate: $45
 </li>
 <li>
 For now about 2-3h/day (in the near future, another Senior Fellow may need support)
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Principal support: Help the principal prioritize her time and commitments, flag what needs attention, and follow up with internal and external contacts on her behalf
 </li>
 <li>
 Scheduling and calendar management: Own the calendar end-to-end, including coordination across time zones
 </li>
 <li>
 Travel and logistics: Book travel and manage itineraries efficiently
 </li>
 <li>
 Incoming triage: Help manage the volume of regular incoming requests, correspondence, and commitments that come with operating at a senior level
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
 <ul>
 <li>
 5&ndash;7 years of experience, with some background in executive support, project management, philanthropy or operations
 </li>
 <li>
 Hyper-organized and able to hold many things at once
 </li>
 <li>
 An excellent listener who can quickly understand priorities and act on them without needing a lot of direction
 </li>
 <li>
 Comfortable moving fast and responding to time-sensitive requests &mdash; availability during
 </li>
 <li>
 East Coast business hours is essential
 </li>
 <li>
 A doer who doesn't wait to be told what to do next, but also knows when to check in
 </li>
 <li>
 Discreet, professional, and high-trust
 </li>
 </ul>
</div>

Sotheby's

<div><div>ABOUT SOTHEBY'S

Established in 1744, Sotheby's is the world's premier destination for art and luxury. Sotheby's promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby's believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.</div>
THE ROLE

We are looking for a highly motivated, proactive and productive Executive Assistant with impeccable organizational skills to provide mature, discreet, professional assistance.

As the Executive Assistant, you will be responsible for providing full business and administrative support to two Vice Chairmen of Contemporary Art at Sotheby's New York.

RESPONSIBILITIES

Provide daily support for the two Vice Chairmen who are particularly focused on Contemporary Art. Help manage their responsibilities with regard to relationship management, business getting; sales; and special projects in an efficient and organized way.

Administrative responsibilities include:
<ul>
<li>Drafting emails and correspondence; preparing reports and presentations, and all other written communication as needed</li>
<li>Prompt and effective calendar management, including scheduling internal and external meetings and events, often coordinating with colleagues in international offices across different time zones, and resolving conflicts in a timely fashion</li>
<li>Meeting preparation, including agenda planning; organizing materials, reports, and presentation decks; tracking attendance; coordinating audio visuals; preparing catering; and performing follow-up actions</li>
<li>Acting as liaison with all levels of staff globally, including Chairmen and specialists</li>
<li>Booking travel and preparing all necessary documentation, including detailed itineraries</li>
<li>Preparing expense reports and submitting them in a timely fashion</li>
<li>Answering office phone, taking and delivering messages, and checking voicemail box</li>
<li>Partnering with other Executive Assistants to provide coverage where needed and offering assistance for traveling Chairmen when they are in New York</li>
<li>Acting as the &quot;eyes and ears&quot; for the Vice Chairmen and ensuring they are informed of key art fairs, events, news, internal updates and initiatives, upcoming auctions and sale results</li>
<li>Adoption and ongoing management of key corporate tools and systems including CRM, SAP, Client Canvas, Concur, Tableau, Valuation System, Jira, and Workvivo for Chairmen's clients and activities</li>
</ul>
Consignment and sale-related responsibilities include:
<ul>
<li>Responsible for consignment management for Vice Chairman's clients, providing estimates, contracts, property condition reporting, coordinating pickups, and confirming reserves, in conjunction with Chairman's Client Liaison and specialist departments as needed</li>
<li>Entering information in the Valuation System for client appraisals and working with specialist departments to confirm cataloguing and values</li>
<li>Various ad-hoc research projects for sourcing and selling</li>
<li>Accountable for ensuring a smooth and satisfying post-sale experience for Chairman's clients, frequently liaising with Post-Sale Services on invoicing, payments, shipping, collection, and hand-carrying property</li>
<li>Work weekends and long hours during marquee sales; and for all sales assist with sale outreach, bid registration, telephone bidding, catalogue mailing, ticket requests, and assembling supplementary materials for clients</li>
</ul>
Relationship Management Responsibilities
<ul>
<li>Assist and support Client Liaison and Client Strategist with strategy and collection management for priority clients</li>
<li>Greet clients in the lobby for important viewings and meetings, and independently manage client viewings and gallery walkthroughs when Vice Chairmen are busy</li>
</ul>
IDEAL EXPERIENCE &amp; COMPETENCIES
<ul>
<li>Bachelor's Degree required, with a preference for some studies in art history</li>
<li>2+ years of professional experience in an Executive Assistant role, or role with similar responsibilities</li>
<li>An awareness and interest in art, the art market, and auction houses</li>
<li>Excellent writing and communication skills</li>
<li>Strong multi-tasking and prioritization skills</li>
<li>A fastidious attention to detail, accuracy and organization</li>
<li>Adept at handling sensitive and confidential information in a professional manner, maintaining discretion at all times</li>
<li>Able to maintain composure under pressure</li>
<li>Skillful ability to interact in a professional, mature and collaborative style with key constituents</li>
<li>Ability to show good judgement and represent the Sotheby's brand and core competencies</li>
<li>Excellent interpersonal skills and an enthusiastic client service attitude</li>
<li>Excellent analytical skills with experience in drafting reports and presentations</li>
<li>Strong experience in Outlook, Word, Excel, and PowerPoint</li>
<li>Flexibility to work some evenings and weekends when necessary</li>
</ul>
The proposed base salary for this position ranges from $50,000-$55,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.<div> 
To view our Candidate Privacy Notice for the US, please click here.

To view our Candidate Privacy Notice for the UK, Hong Kong, France and Switzerland, please click here.

The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.</div></div>

Green Key Resources

<div>
 
 Our client in the education space is seeking a polished and highly organized assistant to support a c-suite executive. This is a great opportunity for a motivated candidate with 1-2 years of work experience. Contract opportunity with the potential to go permanent. Bachelors degree is required.
 
 
 
 
 
 Onsite Monday-Friday
 
 
 Pay rate: $30-35/hr
 
 
 Hours: 9:00am&ndash;5:00pm (must be flexible to work outside of these hours as needed)
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support, including heavy calendar management and scheduling across multiple time zones
 </li>
 <li>
 Coordinate internal and external meetings, prepare agendas, and ensure all relevant materials are organized in advance
 </li>
 <li>
 Serve as a primary point of contact and liaison between the executive, senior leadership, and external stakeholders
 </li>
 <li>
 Draft, review, and format correspondence, presentations, and reports
 </li>
 <li>
 Track priorities, deadlines, and follow-up actions to ensure nothing falls through the cracks
 </li>
 <li>
 Arrange domestic and international travel itineraries and process expense reports in a timely manner
 </li>
 <li>
 Handle sensitive and confidential information with discretion and professionalism
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelors degree required
 </li>
 <li>
 1-2 years of experience supporting senior-level executives or leaders in a fast-moving environment
 </li>
 <li>
 Outstanding organizational skills and attention to detail, with the ability to manage shifting priorities
 </li>
 <li>
 Strong written and verbal communication skills with a polished, professional presence
 </li>
 <li>
 Proficiency in Google Workspace or Microsoft Office; familiarity with workflow or collaboration systems a plus
 </li>
 <li>
 Proactive, adaptable, and resourceful, with strong problem-solving capabilities
 </li>
 <li>
 Must be fully vaccinated against COVID-19
 </li>
 </ul>
</div>

North Bridge Staffing Group

<div>
 
 The Executive Assistant/ Project Coordinator (PC) acts as a strategic partner to Consultant(s), managing and advancing all aspects of executive search and advisory engagements. This role serves as the central point of coordination&mdash;connecting internal team members while balancing the expectations and needs of both clients and candidates.
 
 
 
 
 
 The PC is closely involved in every phase of assignments and projects. Based on defined goals and timelines, the PC prioritizes tasks, adapts to changing needs, and ensures seamless execution of processes and communications.
 
 
 
 
 
 Often serving as the first point of contact for clients and candidates, the PC represents the Consultant(s) and the firm with professionalism and discretion. In a fast-paced environment, the PC must be highly adaptable, proactive, and capable of real-time problem-solving.
 
 
 
 
 
 
 
 Responsibilities for the Role Include, but Are Not Limited To:
 
 
 
 
 
 
 
 
 Project Management
 
 
 
 &bull; Manage and oversee the full lifecycle of assignments, ensuring milestones and deadlines remain on track
 
 
 &bull; Proactively coordinate team efforts to move projects forward efficiently
 
 
 &bull; Communicate key updates related to client expectations or candidate pipelines and adjust project plans as needed
 
 
 &bull; Schedule all business-related meetings, calls, and interviews
 
 
 
 
 
 
 Project Communication &amp; Documentation
 
 
 
 &bull; Manage and, when appropriate, own communications with clients and candidates
 
 
 &bull; Create, edit, and format client-facing documents such as status updates, role specifications, and proposals, ensuring accuracy and alignment with expectations
 
 
 
 
 
 
 Relationship Building &amp; Management
 
 
 
 &bull; Build and maintain strong relationships with internal team members, clients, prospects, and candidates to deliver exceptional service
 
 
 &bull; Act as the primary external liaison between Consultant(s) and their clients and extended client teams (e.g., executive assistants, hiring managers, HR partners)
 
 
 &bull; Serve as the internal point of contact with researchers, knowledge teams, office coordinators, and shared services
 
 
 &bull; Partner with office coordinators to host clients and candidates, ensuring a seamless and professional experience
 
 
 
 
 
 
 Managing Information, Data &amp; Financials
 
 
 
 &bull; Oversee financial aspects of engagements, including expense processing, client invoicing, and receivables tracking
 
 
 &bull; Maintain accurate and confidential records within proprietary databases, including data entry and updates
 
 
 &bull; Collaborate with shared services teams on data management and financial processes as needed
 
 
 Business Development
 
 
 &bull; Support Consultant(s) in business development efforts, including planning, content preparation, and outcome tracking
 
 
 &bull; Actively assist in identifying opportunities and executing business development strategies
 
 
 
 
 
 
 
 Candidate Profile
 
 
 
 
 The ideal Project Coordinator is a proactive problem solver with strong judgment, attention to detail, and interpersonal skills. This individual can manage competing priorities, multitask effectively, and make sound decisions in a dynamic environment with multiple internal and external stakeholders.
 
 
 
 
 
 
 
 Key Competencies and Experience Required:
 
 
 
 
 &bull;
 
 Project Management &amp; Attention to Detail
 
 
 
 Ability to prioritize, manage, and balance multiple responsibilities efficiently and accurately
 
 
 &bull;
 
 Problem Solving &amp; Business Acumen
 
 
 
 Ability to synthesize information quickly, anticipate challenges, and develop effective solutions
 
 
 &bull;
 
 Relationship Building
 
 
 
 Strong interpersonal skills with the ability to build rapport and engage individuals at all levels
 
 
 &bull;
 
 Communication &amp; Service Orientation
 
 
 
 Clear, adaptable communicator who delivers high-quality service and tailors messaging to varied audiences
 
 <ul>
 <li>
 A university degree from a respected institution is preferred. Strong proficiency in Microsoft Office, Excel, and PowerPoint is required.
 </li>
 </ul>
 
 
</div>

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504 executive assistant jobs In New York

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