executive assistant

Robert Half

<div>
 
 As an Executive Assistant, you'll play a critical role in supporting a fast-paced executive team. Your responsibilities will include:
 
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 Communication &amp; Workflow Management
 
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 Plan and manage executive communications to ensure efficient workflow and timely responses while assessing and prioritizing tasks and issues.
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 Prepare professional correspondence, letters, and presentations using tools like Microsoft Office.
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 Assist with creating PowerPoint presentations, Excel spreadsheets, and other documentation as required.
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 Calendar &amp; Scheduling Coordination
 
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 Maintain and oversee a master calendar for executive activities, including meetings, events, and travel planning.
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 Manage complex and frequently changing business and personal calendars, ensuring timely attendance for all commitments.
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 Coordinate travel itineraries and oversee expense report processing with strict attention to detail.
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 Meeting &amp; Logistical Management
 
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 Provide support for high-level meetings, including staff updates, quarterly department meetings, off-site events, and logistics planning.
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 Actively participate in meeting coordination, ensuring all elements run smoothly.
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 Budget Tracking
 
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 Monitor department budget spending by tracking and communicating updates to relevant stakeholders.
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 Executive Liaison
 
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 Act as the primary gatekeeper and liaison for the executive team, fielding all inquiries with professionalism and efficiency.
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 Team Collaboration
 
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 Assist fellow Executive Assistants and department administrative staff as needed.
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 Maintain collaborative relationships across teams to ensure smooth operational processes.
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 Leadership Support
 
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 Serve as a leader for department administrative assistants, setting standards and coordinating team efforts.
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 Provide general administrative support across activities and projects.
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 Is This You?
 
 
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 Education &amp; Experience
 
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 Associate&rsquo;s degree with 5 years of related experience or Bachelor&rsquo;s degree with at least 3 years of experience.
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 Skill Set &amp; Personality
 
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 Curious and passionate about learning and developing business insights.
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 Strong interpersonal skills with a talent for building partnerships and relationships.
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 Adept at managing multiple projects and priorities simultaneously in a complex environment.
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 Highly organized with excellent time-management and attention to detail.
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 Master Scheduling, Calendar Management, MS Office 365, MS Office, Book Travel Arrangements, Coordinate Travel Arrangements, Arranging Travel, Travel Expense, Travel Itineraries, Coordinate Meetings, Coordinating Appointments, Coordinating Events, Coordinating Schedules
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use.
 
</div>

Executive Assistant

Super Color Digital

<div>Position Overview 
The Sales Traffic Assistant provides high-level administrative and operational support to the Sales Managers and the broader sales team. This role is ideal for a detail-oriented, proactive professional who thrives in a fast-paced environment and can manage a wide range of responsibilities. The Sales Traffic Assistant plays a key role in streamlining communication, keeping initiatives on track, and ensuring the sales organization runs smoothly. Acting as a central point of coordination, this position supports the Sales Manager, sales staff, internal departments, and external stakeholders.
Key Responsibilities
Executive Support<ul><li>
Manage and maintain the Sales Managers calendars and appointments.</li><li>
Prepare presentations, reports, and supporting documentation for meetings.</li><li>
Track activities, pipelines, and follow-up tasks for sales representatives.</li><li>
Generate regular reports on sales progress, opportunities, and performance trends.</li><li>
Monitor deadlines for quotes, proposals, and client communications to ensure timely completion.
</li><li>Monitor key sales and operations reports (e.g., Quote Aging, Jobs on Hold, Past Due Dispatch) to flag delays, missed opportunities, or pipeline bottlenecks.</li><li>
Coordinate with sales team members to ensure timely follow-up on open quotes, expired proposals, and pending customer actions.</li><li>
Manage correspondence and communications on behalf of the Managers.</li></ul>
Sales Operations Support<ul><li>
Assist with preparation and tracking of forecasts, KPIs, and pipeline reports.</li><li>
Maintain and update CRM records with accuracy and consistency.</li><li>
Facilitate cross-departmental collaboration to ensure smooth handoffs between sales, operations, production, purchasing, installation department and finance.</li><li>
Organize pre-planning meetings, prepare agendas, and distribute updates.</li><li>
Monitor new project reports to ensure all required documentation is collected and projects are set up accurately.</li><li>
Coordinate sales projects, tracking milestones and progress.</li></ul>
Team Coordination<ul><li>
Schedule, organize, and support internal meetings, training sessions, and sales events.</li><li>
Monitor and follow up on action items and deadlines from team meetings.</li><li>
Serve as a direct point of contact between sales staff, supporting departments (estimating, production, project management), and the Sales Managers.
</li><li>Review and follow up on dispatch and shipping logs (e.g., Past Due Dispatch) to resolve shipment or timeline delays.</li><li>
Send periodic reminders to review upcoming shipping and production deadlines to support staffing and financial planning.</li><li>
Act as liaison between the Sales Managers and the sales organization.</li></ul>
Client &amp; Partner Relations<ul><li>
Assist with client communications, proposal creation, and follow-up.</li><li>
Oversee the flow of quotes through to order entry, ensuring accuracy and completeness.
</li><li>Communicate with sales staff to confirm customer approvals, required documentation, and order handoff to operations.</li><li>
Escalate potential delays or issues in order processing proactively.
</li><li>Conduct periodic audits for signed quotes and customer POs to ensure alignment with quoted terms and SOP compliance; escalate discrepancies as needed.</li><li>
Support logistics for client visits, meetings, and presentations.</li><li>
Handle client information with professionalism, discretion, and confidentiality.</li></ul> 
Qualifications
Education &amp; Experience<ul><li>
Bachelor&rsquo;s degree in Business, Sales, Marketing, or related field preferred.</li><li>
Minimum of 2 years in administrative or sales support roles; executive support experience preferred.</li></ul>
Skills &amp; Competencies<ul><li>
Strong organizational and multitasking ability with sharp attention to detail.</li><li>
Excellent written and verbal communication skills.</li><li>
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and familiarity with CRM platforms (Salesforce or equivalent).</li><li>
Self-starter with the ability to work independently and anticipate needs.</li><li>
Demonstrates discretion, professionalism, and the ability to handle sensitive information effectively.</li></ul>
What We Offer<ul><li>
Competitive salary and comprehensive benefits package.</li><li>
Opportunities for career growth within the sales and business development team.</li><li>
Exposure to high-level strategy and operations in a dynamic, fast-paced sales environment.</li></ul></div>

Sales Traffic Assistant

Irvine Clinical Research

<div><div>Irvine Clinical Research is the largest independent clinical research company on the West Coast. With 5 research centers in California and growing, we are leaders in the search for new treatments in neurology, psychiatry, and obesity medicine. Our largest area of research is in Alzheimer&rsquo;s Disease prevention and treatment drug trials, and our doctors were the largest contributors in the world to the most recently FDA-approved medication in Alzheimer&rsquo;s Disease.</div><div></div><div> 
Irvine Clinical Research is looking for an Assistant Controller to join our growing team. The Assistant Controller will report to the CFO. The successful applicant will have a roll up their sleeve mentality, strong communications skills, and be a motivated team player. As the company continues to grow, we expect the individual in this role to demonstrate qualities that allow them to increase in seniority over time.</div>
<h3 class="jobSectionHeader">Job Duties</h3><ul><li>
Manage the monthly accounting and reporting process in a timely and accurate manner</li><li>
Work with CFO to prepare monthly GAAP financial reports</li><li>
Review revenue transactions from clinical financial team</li><li>
Prepare and post journal entries for financial transactions</li><li>
Manage payroll processing and associated journal entries</li><li>
Manage and approve accounts payable processing</li><li>
Reconcile accounts on a monthly and quarterly basis, including bank and credit card reconciliations</li><li>
Anticipate and present issues to executive management</li><li>
Maintain and provide required information to supporting CPA firm on tax and reporting requests</li><li>
Support accounting-related requests from third parties</li><li>
Identify and suggest areas for operational improvement</li><li>
Assist with general business management as requested (including HR, legal, IT, marketing, and operations)</li></ul><h3 class="jobSectionHeader">
Job Requirements</h3><ul><li>
5+ years of accounting experience (CPA/CMA preferred not required)</li><li>
Bachelor's degree in accounting or equivalent</li><li>
Skilled in QuickBooks Online</li><li>
Experience with payroll (e.g. ADP, Rippling), Excel</li><li>
A command of professional spoken and written English</li></ul><div>
Hours and Compensation</div><div>
This is a full-time employment position in Irvine, CA on a hybrid basis; candidates should available in office at least 20% of the time. When off-site, candidates must be available during regular working hours Pacific Time.</div><div></div><div> 
The starting salary for this position is indicated above. Higher salary is available for candidates who have experience in clinical trials finance or accounting.</div><div></div><div> 
The company pays for 100% of health/dental/vision individual insurance costs for eligible full-time employees. Vacation (PTO) is earned at a rate of 3 weeks per year.</div></div>

Assistant Controller

Assistant Professional Assistant Researcher &ndash; Center for Global Cardiometabolic Health and Nutrition (CGCHN)POSITION DESCRIPTION Applications are invited for an Assistant Professional Researcher position to work on precision medicine and population health and nutrition projects at the University of California - Irvine, CA.The candidate will be primarily working in the Center for Global Cardiometabolic Health and Nutrition (CGCHN) with an academic appointment in the Departments of Epidemiology and Biostatistics and Medicine at UCI. They will work on topics related to data analysis, statistical methods and computational tools development for precision medicine (integrative analysis of genome-wide sequencing/omics data related to cardiometabolic diseases and related disorders in population cohorts), nutritional epidemiology and gene-element interactions.More information about the research can be found at: https://sites.uci.edu/cardiohealthnutritionFor additional information, contact Professors Simin Liu at simin.liu@uci.edu and Baolin Wu at baolin.wu@uci.edu. Applications will be considered until the positions are filled.UCI provides excellent support for research staff, which includes the development of leadership, career development, and full benefits. Several childcare services are available on campus. UCI campus is located at a driving distance to Los Angeles and San Diego.Document requirements<ul><li>Curriculum Vitae - Your most recently updated C.V. (Required)</li><li>Cover Letter (Optional)</li><li>Statement of Research (Optional)</li></ul>Reference requirements<ul><li>3-5 required (contact information only)</li></ul>Qualified candidates should submit their curriculum vitae and the names and contact information of three references to the following on-line recruitment URL: https://recruit.ap.uci.edu/JPF09769Job Type: Full-timePay: $93,400.00 - $122,100.00 per yearWork Location: In person

JPF09769 Assistant Professional Researcher – Center for Global Cardiometabolic Health and Nutri

Jeffer Mangels Butler & Mitchell LLP

Job Summary We are seeking a detail-oriented and proactive Litigation Assistant to join our legal team. The ideal candidate will provide essential administrative support to attorneys specializing in litigation, ensuring that all legal documents are prepared accurately and timely. This role requires strong organizational skills, a solid understanding of legal terminology, and the ability to manage multiple tasks efficiently in a fast-paced environment. In return, we offer a collegial work environment where your contribution to the team is recognized and appreciated.Responsibilities<ul><li>Prepare, format, and file legal documents, including pleadings, motions, and discovery materials.</li><li>Assist attorneys with case management by maintaining accurate records and tracking deadlines.</li><li>Conduct legal research using tools such as to support case preparation.</li><li>Manage correspondence and communication with clients, courts, and opposing counsel.</li><li>Organize and maintain case files in iManage and in hard copy.</li><li>Review legal documents for accuracy and compliance.</li><li>Coordinate project management tasks related to litigation cases.</li><li>Provide administrative support including scheduling meetings, depositions, court hearings, managing calendars, and preparing reports.</li></ul>Qualifications<ul><li>Proven experience as a Litigation Assistant with experience in CA state, federal and appellate courts in a large law firm environment.</li><li>Strong skills in project management to effectively handle multiple cases simultaneously.</li><li>Excellent written and verbal communication skills with attention to detail.</li><li>Proficiency in using electronic filing systems in CA and federal courts.</li><li>Ability to analyze problems, take initiative to solve problems and improve processes.</li><li>Ability to work independently as well as collaboratively within a team environment.</li><li>Knowledge of iManage, Microsoft Office and calendaring programs.</li><li>Knowledge of CCP and FRCP.</li></ul>If you possess the necessary skills and are eager to contribute to a dynamic legal team, we encourage you to apply for this exciting opportunity.Job Type: Full-timePay: $85,000.00 - $100,000.00 per yearBenefits:<ul><li>401(k)</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Free parking</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Profit sharing</li><li>Referral program</li><li>Vision insurance</li><li>Wellness program</li></ul>Work Location: In person

Litigation Assistant

Fred Sed Group

<div><h3 class="jobSectionHeader">Summary</h3><h2 class="jobSectionHeader">
Become a Showing Assistant and Elevate Your Real Estate Career</h2>
Take advantage of the chance to work alongside and gain insights from the top 20% of real estate experts in North America. As a Showing Assistant, you&rsquo;ll benefit from a well-defined career trajectory supported by proven systems, strategic approaches, advanced technology, personalized coaching, ongoing training, and a culture that values accountability. Bring your passion and commitment, and we&rsquo;ll equip you with the tools and support necessary for success. Experience limitless growth opportunities paired with competitive perks including revenue sharing, health insurance, performance incentives, vesting plans, and investment options.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Participate in PLACE New Agent Launch to internalize PLACE lead generation and prospecting scripts</li><li>
Cultivate and convert inbound sales inquiries to appointments</li><li>
Cultivate and convert outbound sales opportunities to appointments</li><li>
Qualify leads to convey motivation and financial aspects to real estate sales agents</li><li>
Manage database and productivity reports</li><li>
Commit to skill development through education and script practice</li><li>
Become a real estate local expert</li><li>
Commit to weekly 1:1 coaching session, weekly trainings and Partner Call</li><li>
Track activities and clients in PLACE Technology
</li></ul><h3 class="jobSectionHeader">Qualifications</h3>
You are excellent at rapport building and are energized by working with people. You are passionate about selling and converting. You are organized and can handle multiple leads and consistent follow-up methods. You are passionate about teamwork and team oriented goals.<ul><li>
Strong written and verbal communication skills</li><li>
Exceptional telephone skills</li><li>
Sales experience tracking to a quota</li><li>
Excellent time management and organizational skills</li><li>
Ability to learn and internalize scripts</li><li>
Team player</li><li>
Real estate license preferred
</li></ul><h3 class="jobSectionHeader">About-our-team</h3>
At Fred Sed Group, we strive to provide the highest level of service to our clients. We do this through superior technology that maximizes the reach of our efforts, teamwork &amp; supportive collaboration, deliberately-formed positive habits, and a culture of exceptional performance. We show up each day with a smile, and a positive attitude towards breaking previous records. Fred Sed Group&rsquo;s clients realize success because we invest in our people. When committed individuals have the education, tools, and the support they need to thrive, excellence is achieved. Join us and get ready to be the best version of yourself.</div>

Outbound Sales Associate

Mother's Market & Kitchen

<div>At Mother&rsquo;s Market, we're dedicated to wellness through exceptional retail experiences. As an Assistant Store Manager, you&rsquo;ll help ensure smooth daily operations, support our team, and deliver outstanding service. This is more than store leadership, it&rsquo;s an opportunity to empower staff, enhance customer journeys, and uphold our community standards.
Hourly Pay: $24.50 hourly up to $80,000 annually
Benefits: Medical, dental, vision, life insurance, &amp; in-store discounts
What You&rsquo;ll Do<ul><li>
Lead daily operations: Assist with store and restaurant workflows; follow up on cashier settlements, promotions, and shift coverage
</li><li>Support &amp; develop staff: Coordinate training, manage schedules, coach team members, and model positive leadership
</li><li>Deliver customer excellence: Greet and assist customers, handle inquiries or complaints, and engage on the sales floor
</li><li>Track performance: Review of daily sales and labor metrics; relay key insights from Manager&rsquo;s reports to relevant teams
</li><li>Ensure store standards: Conduct facility checks, report maintenance issues, handle emergencies, and uphold safety/security protocols
</li><li>Enhance merchandising: Create and support in-store displays, help execute product placement strategies to meet sales objectives
</li><li>Take initiative: Step into staff roles as needed, whether opening, closing, or covering breaks and shifts</li></ul> 
What You Bring
Experience &amp; Skills:<ul><li>
Prior experience as an Assistant Store Manager, department manager, or equivalent role
</li><li>Strong communication skills both verbal and written; proficient in English
</li><li>Computer literacy (Word, Excel, Outlook); comfortable with basic math</li></ul> 
Leadership &amp; Abilities:<ul><li>
Demonstrated ability to lead, coach, and hold team accountable
</li><li>Customer-service mindset, always approachable and dependable
</li><li>Ready to cover staff breaks, field vendor communications, and jump into operational tasks</li></ul> 
Physical Requirements<ul><li>
Frequent lifting of grocery/bulk items (up to 50 lbs.), repeated up to 100 times/day
</li><li>Push/pull carts or electric pallet jacks; stand, walk, bend, and twist often</li></ul> 
Schedule Requirements 
Flexible availability across various shifts and locations including weekends and evenings
Why Join Mother&rsquo;s Market?
You&rsquo;ll be part of a mission-driven company that values wellness, sustainability, and outstanding customer service. We foster an inclusive workplace where team members are respected and encouraged to grow. 
 Equal Opportunity Employer
Mother&rsquo;s Market is proud to be an Equal Opportunity Employer. We welcome all qualified applicants regardless of race, color, religion, gender, sexual orientation, age, disability, or any other protected status. 
Make Health Your Mission&mdash;Apply Today!
If you're ready to lead with passion, support your team, and make a real impact at Mother&rsquo;s Market, we'd love to meet you.</div>

Assistant Store Manager

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