administrative assistant

executive assistant

executive assistant to the ceo Jobs in Los Angeles

executive assistant to the ceo

administrator and administrative assistant Jobs in Los Angeles

executive assistant & office manager Jobs in Los Angeles

executive assistant & office manager

executive assistant office manager

Jobot

<div>
 Want to learn more about this role and Jobot Consulting? Click our Jobot Consulting logo and follow
 
 our LinkedIn page!
 
 
 
 Job details:
 
 
 Executive Assistant/Office Manager 6+ Month contract in Los Angeles, CA. Opportunity!!!
 
 
 
 This Jobot Consulting Job is hosted by: Robert Reyes
 
 Are you a fit? Easy Apply now by clicking the "Easy Apply" button
 
 and sending us your resume.
 
 Salary: $23 - $42 per hour
 
 
 
 
 
 A bit about us:
 
 
 
 
 Prestige Hospital System
 
 Advancing new knowledge and improving health outcomes through research
 
 
 
 
 
 Why join us?
 
 
 
 
 Competitive compensation
 
 Medical Insurance
 
 Dental Insurance
 
 Vision Insurance
 
 Life Insurance
 
 Flexible Schedule
 
 Job Stability
 
 Career growth
 
 If you are passionate, thrive in a fast-paced environment and are ready to take your career to the next level, we would love to hear from you.
 
 
 
 
 
 Job Details
 
 
 
 
 Job Details:
 
 
 As a Consulting Executive Assistant in the Healthcare industry, you will play a crucial role in supporting multiple senior leaders in the Marketing Department at UCLA Health &ndash; one of the nation&rsquo;s leading academic health systems. This dual-role position, serving as both an Executive Assistant and Office Manager, requires exceptional administrative skills, discretion, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate is a polished professional who can anticipate needs, streamline operations, and contribute to a collaborative and efficient work culture.
 
 
 Responsibilities:
 
 
 Executive Assistant Duties:
 
 
 <ul>
 <li>
 Provide direct administrative support to multiple senior leaders, including calendar management, scheduling meetings, preparing agendas, and taking minutes.
 </li>
 <li>
 Coordinate travel logistics, including transportation, accommodations, itineraries, and expense reports.
 </li>
 <li>
 Draft, edit, and proofread correspondence, presentations, and reports.
 </li>
 <li>
 Liaise with internal departments and external partners on behalf of senior leadership.
 </li>
 <li>
 Track key project deadlines and follow up on action items as needed.
 </li>
 <li>
 Handle confidential information with discretion and professionalism.
 
 </li>
 </ul>
 Office Management Duties:
 
 
 <ul>
 <li>
 Manage day-to-day office operations, including ordering supplies, managing inventory, and ensuring equipment is functional.
 </li>
 <li>
 Serve as the primary point of contact for office vendors, facilities management, and IT support.
 </li>
 <li>
 Organize team meetings, events, and departmental gatherings both virtually and in-person.
 </li>
 <li>
 Develop and implement efficient office procedures and protocols to support a productive work environment.
 </li>
 <li>
 Oversee space planning, desk assignments, and office access for team members.
 </li>
 <li>
 Ensure compliance with institutional policies, health system standards, and safety regulations.
 
 </li>
 </ul>
 Qualifications:
 
 
 <ul>
 <li>
 7-10 years of experience providing executive-level administrative support, preferably in a health care, academic, or marketing environment.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Strong organizational and multitasking abilities with a keen attention to detail.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).
 </li>
 <li>
 Proven ability to maintain strict confidentiality and handle sensitive information with tact and discretion.
 </li>
 <li>
 Demonstrated experience supporting multiple executives simultaneously.
 </li>
 <li>
 At least 3 years of office or facilities management experience in a mid-to-large organization.
 </li>
 <li>
 Strong problem-solving skills and ability to manage logistics and operations effectively.
 </li>
 <li>
 Familiarity with office procurement processes and vendor management.
 </li>
 <li>
 Experience coordinating on-site and virtual events.
 </li>
 <li>
 Working knowledge of space planning, IT coordination, and office health and safety protocols.
 </li>
 <li>
 Excellent interpersonal skills with a demonstrated ability to interact effectively with persons of all cultures and positions.
 </li>
 <li>
 Advanced knowledge of UCLA Health organization and general administrative policies.
 </li>
 <li>
 Highly skilled in prioritizing assignments and achieving high productivity and quality under rigid deadlines.
 
 </li>
 </ul>
 Preferred Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Communications, or a related field.
 </li>
 <li>
 Experience in an academic medical center or health system setting.
 </li>
 <li>
 Familiarity with project management tools and platforms (e.g., Workfront, Asana, Trello).
 
 
 </li>
 </ul>
 Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
 
 
 
 
 Want to learn more about this role
 
 and Jobot Consulting?
 
 
 Click our Jobot Consulting logo and follow our LinkedIn page!\n
</div>

Executive Assistant/Office Manager

Solin

<div>
 
 Location: Venice, CA (Abbot Kinney)
 
 
 Schedule: Full-time,
 
 in office, Mon-Fri, 8:45 AM-6:00 PM
 
 
 
 Compensation: $70,000-$90,000
 
 
 
 
 
 
 The Role
 
 
 
 This is an important role for someone who is highly organized, proactive and resourceful. You&rsquo;ll support our three founders across a wide range of business needs while maintaining a polished, well-run office environment for the team.
 
 
 
 
 
 This is not a traditional EA role centered primarily around calendar management, inbox management, or travel booking. Instead, it&rsquo;s a highly dynamic role for someone excited to be useful across executive support, coordination, office operations, content support, and evolving business needs.
 
 
 
 
 
 
 About Solin
 
 
 
 Solin is the largest marketplace for fitness programs and challenges from creators. We also have a consumer subscription offering that incorporates AI-personalized nutrition. Our mission is to make the world a healthier place.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Support founders across a range of day-to-day and ad hoc needs
 </li>
 <li>
 Take ownership of special projects tied to company needs, whether that means supporting hiring efforts, contributing to office-related decisions, or helping push forward whatever is most important at a given moment
 </li>
 </ul>
 
 
 
 
 
 Content &amp; Creative Support
 
 
 
 A meaningful part of this role will involve supporting content-related work with one of our co-founders, Mathew. This is a real responsibility in the role today, though the exact mix of tasks may evolve over time based on business needs. Areas of support may include:
 
 <ul>
 <li>
 Minor social media editing
 </li>
 <li>
 Monitoring posting schedules and helping ensure content gets posted across platforms
 </li>
 <li>
 Drafting or generating social media captions
 </li>
 <li>
 Providing filming assistance as needed
 </li>
 <li>
 Monitoring social community activity
 </li>
 <li>
 Gathering user-generated content
 </li>
 <li>
 Participating in creative brainstorming
 </li>
 <li>
 Helping streamline creative workflows and processes using prompts and AI tools where useful
 </li>
 </ul>
 
 
 
 
 
 Office Operations &amp; Environment
 
 
 <ul>
 <li>
 Own the appearance and day-to-day upkeep of the front office, kitchen, break room, and all common areas
 </li>
 <li>
 Ensure the office is always polished, organized, and ready for clients, guests, and team members
 </li>
 </ul>
 
 
 
 
 
 Inventory, Ordering &amp; Logistics
 
 
 <ul>
 <li>
 Manage office inventory across supplies, pantry items, coffee, and other essentials
 </li>
 <li>
 Keep the stock room organized and fully functional
 </li>
 <li>
 Place orders proactively so the office stays ahead of needs and runs smoothly
 </li>
 </ul>
 
 
 
 
 
 Reception &amp; Guest Experience
 
 
 <ul>
 <li>
 Receive deliveries and manage incoming office items
 </li>
 <li>
 Greet and host guests visiting the office
 </li>
 </ul>
 
 
 
 
 
 Culture &amp; Team Events
 
 
 <ul>
 <li>
 Coordinate happy hours, team lunches, birthdays, holiday celebrations, and other internal gatherings
 </li>
 </ul>
 
 
 
 
 
 Large-Scale Event &amp; Shoot Support
 
 
 <ul>
 <li>
 Help lead planning and execution for larger office events, including creator visits and shoots
 </li>
 <li>
 Coordinate creator travel, hotel accommodations, transportation, dinners, and other logistics for our creator visits
 </li>
 <li>
 Support monthly shoots by managing schedules, ordering filming props, coordinating team meals, and helping day-of operations run smoothly
 </li>
 </ul>
 
 
 
 
 
 What we&rsquo;re looking for
 
 
 <ul>
 <li>
 3+ years of experience in executive support, office management, operations, or a similar role
 </li>
 <li>
 Extremely organized with strong attention to detail
 </li>
 <li>
 Proactive and resourceful; you do not wait to be told what needs fixing or what needs to happen next
 </li>
 <li>
 Comfortable juggling recurring responsibilities along with fast-moving one-off projects
 </li>
 <li>
 Strong communicator with a polished, professional presence
 </li>
 <li>
 Someone who takes pride in creating order, anticipating needs, and making things run better
 </li>
 <li>
 Excited by variety and comfortable operating across executive support, office operations, and creative coordination
 </li>
 <li>
 A genuine interest in wellness and fitness is a plus and will help you feel aligned with our mission to make the world a healthier place
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 <ul>
 <li>
 $70,000-$90,000, depending on experience and fit
 </li>
 <li>
 Unlimited PTO (with team approval)
 </li>
 <li>
 Fully covered healthcare &mdash; we pay 100% of premiums, unlike many companies that deduct a portion from employee paychecks
 </li>
 </ul>
 
 
 
 
 This individual will be very important to our organization as a whole and we are excited for them to join us!
 
</div>

Executive Assistant & Office Manager

Goodson Real Estate

Executive Assistant to CEO of Real Estate Development CompanyCompany Overview: Join our dynamic and fast-paced Real Estate Development Company, where we pride ourselves on collaboration and growth. We are a small team with big ambitions, and we're looking for a motivated Executive Assistant to support our founder/CEO and contribute to our success in the real estate sector.Job Description: As the Executive Assistant, you will play a crucial role in our operations, ensuring that daily activities run smoothly and efficiently. This position offers a unique opportunity to gain valuable insights into real estate investment, development, and management.Key Responsibilities:<ul><li>Compile and follow up on punch lists for projects.</li><li>upkeep droppbox file folders</li><li>Obtain necessary permits from city offices.</li><li>research real estate related projects</li><li>Show units for rent</li><li>Manage incoming mail: pick up, sort, and distribute as needed.</li><li>Organize and maintain office filing systems.</li><li>Keep an inventory of office supplies and materials entering and leaving the office.</li><li>Conduct research and analysis on products and materials.</li><li>Obtain bids from subcontractors and vendors.</li><li>Oversee returns, purchases, and deliveries.</li><li>Schedule appointments for the CEO, both personal and business-related.</li><li>Provide general assistance to the team as required.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree preferred; Associate&rsquo;s degree considered.</li><li>Minimum of 5 years of administrative or executive assistant experience.</li><li>Prior experience in and a passion for real estate are highly desirable.</li><li>Proficient in Microsoft Excel (3 years preferred).</li><li>Strong organizational and multitasking skills.</li><li>Excellent problem-solving abilities and attention to detail.</li><li>Effective listening skills and the ability to follow directions.</li></ul>Work Schedule:<ul><li>Full-time position, in office</li><li>Monday to Friday, 8:00 AM - 4:30 PM</li></ul>If you are a proactive, detail-oriented individual with a passion for real estate and the ability to thrive in a fast-paced environment, we encourage you to applyJob Type: Full-time<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>Pay: $26.00 per hourWork Location: In person

Executive assistant Real Estate Development

The Wonderful Company LLC

<div>Company Description 
You may know us as FIJI Water, POM Wonderful, Justin Wine, Teleflora and Halos Citrus, but we&rsquo;re all Wonderful &ndash; and we have a great opportunity for an Administrative Assistant. We&rsquo;re looking to make the world a healthier place through an uncompromising commitment to the well-being of our employees and their families. We foster a collaborative workforce that encourages an entrepreneurial spirit and openness to change.
The Administrative Assistant is a key contributor to the Human Resources team, providing seamless administrative support and ensuring uninterrupted coverage for the President, Senior Vice Presidents, and Executives of The Wonderful Company. This role requires a highly organized, professional, and resourceful individual who excels at managing diverse administrative and office management tasks while maintaining discretion and efficiency. The Administrative Assistant interacts extensively with company leadership, supporting strategic initiatives and contributing to a smooth, high-functioning executive environment. This position reports to the Sr. Director, Human Resources.
This position will be based at our West Los Angeles, CA office. We work a hybrid schedule with an in-office requirement Monday-Wednesday and the option to work remotely on Thursday and Friday. 
Job Description 
<ul><li>
Provide essential coverage for Executive Assistants while they are out of the office or require additional support and coverage for receptionists on breaks and vacations.</li><li>
Utilize excellent organizational skills to maintain complex calendar management including meeting scheduling, travel arrangements, accommodations and other transportation plans.</li><li>
Demonstrate flexibility and adaptability by supporting a variety of projects and adjusting schedules as needed to meet evolving business and executive needs.</li><li>
Collaborate across teams to enhance office efficiency, communication, and overall workplace experience.</li><li>
Proactively manage and coordinate all executive floor requirements, from food stock to office essentials, ensuring leaders have everything needed for smooth operations and meetings.</li><li>
Coordinate and place building-wide grocery and snack orders in accordance with The Wonderful Company&rsquo;s snack program, ensuring consistent stock levels.</li><li>
Ensure conference rooms are well-maintained and available for use.</li><li>
Coordinate and manage the new employee headshot program, ensuring timely scheduling, professional photography, and seamless integration into company records.</li></ul> 

Qualifications 
<ul><li>
Minimum of 1 year of experience (internships applicable), with experience supporting Executives and participating in office management</li><li>
Four-year degree in Communications, Business Administrator, or a related field preferred</li><li>
Strong knowledge of Microsoft Office products with the ability to format presentations and develop basic reports.</li><li>
Proven ability to exhibit poise and confidence while aiding in a variety of functions.</li><li>
Possess high level of organization, attention to detail and discretion with a high sense of urgency.</li><li>
Ability to handle matters of confidentiality with utmost tact and diplomacy.</li></ul>
Pay Range: $28.00 - $29.00 hour. Final compensation will be dependent upon skills &amp; experience. 
Additional Information 
<ul><li>
Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including:<ul><li>
24/7 online physician consultations</li><li>
virtual mental health resources</li><li>
life coaching</li><li>
engaging employee community groups</li><li>
cash rewards for healthy habits and fitness reimbursements</li><li>
library of on-demand fitness videos</li></ul></li><li>
Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.</li><li>
Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses.</li><li>
Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward.</li><li>
Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace.</li><li>
Building a Healthy Society: To date, our co-Founders Lynda and Stewart Resnick, through their foundations and The Wonderful Company, have invested more than $2.5 billion in education, health and wellness, community development, and sustainability initiatives across California&rsquo;s Central Valley, Fiji, and the world. In 2025, Wonderful ranked as #1 in PEOPLE&rsquo;s &ldquo;100 Companies That Care&rdquo; list and was named one of Fortune magazine&rsquo;s 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts, visit csr.wonderful.com.</li><li>
Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities.</li></ul>
Headquartered in Los Angeles, The Wonderful Company is a privately held $6 billion company dedicated to harvesting health around the world through its iconic consumer brands. The company&rsquo;s 10,000 employees worldwide are committed to bringing consumers everywhere the freshest, most wholesome pistachios, citrus and pomegranates; bottling the finest water and wines; and creating colorful bouquets that are sure to touch the heart. This commitment is reflected in the company&rsquo;s market share: Wonderful Pistachios&reg; is America&rsquo;s No. 1 tree nut and America&rsquo;s fastest-growing snack; Wonderful&reg; Halos&reg; is the No. 1 mandarin orange in America; POM Wonderful&reg; is the No. 1 100% pomegranate brand in America; FIJI&reg; Water is America&rsquo;s No. 1 premium imported bottled water brand; JUSTIN&reg; Wine has the No. 1 Cabernet Sauvignon in California; and Teleflora&reg; is the world&rsquo;s leading floral delivery service.
The Wonderful Company&rsquo;s connection to consumers has health at its heart and giving back at its core. The company has a long-standing commitment to corporate social responsibility, including more than $1 billion invested in environmental sustainability; $65 million in charitable giving, education initiatives, and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in California&rsquo;s Central Valley. To view the current Corporate Social Responsibility report, visit www.wonderful.com/csr.
To learn more about The Wonderful Company, its products and its core values, visit www.wonderful.com, or follow us on Facebook, Twitter and Instagram.
The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.
#LI-EC1
#LI-HYBRID 
EEO is the law - click here for more information</div>

Administrative Assistant, Floater Support

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

Metropolis

<div><h3 class="jobSectionHeader">Who we are</h3>

The real world is the next frontier, and at Metropolis, we are creating the artificial intelligence to make it responsive. We are pioneering the Recognition Economy &mdash; a future where mundane repetition disappears and being known unlocks access, comfort and belonging everywhere you go. From transforming parking into a seamless drive-in, drive-out experience for millions of Members to expanding our intelligence layer across retail and hospitality, we are building a world that feels instinctive and magical. The future isn't coming; it's here, and we need builders, innovators and problem solvers to help us create it.
<h3 class="jobSectionHeader">
Who you are</h3>

Metropolis is seeking a highly capable Executive Assistant to join the CEO Office, supporting the CEO and partnering closely with senior leaders. You are an experienced executive assistant who thrives in fast-paced, high-expectation environments and brings a strong sense of ownership to your work. You anticipate needs, manage complexity with ease, and operate with exceptional discretion and judgment. You are energized by being at the center of the business, comfortable with shifting priorities, and take pride in keeping leaders focused, prepared, and moving forward. You will work alongside the current Executive Assistant to the CEO, who serves as Director, Office of the CEO, operating as part of a highly collaborative CEO Office team.
<h3 class="jobSectionHeader">
What you'll do</h3>
<ul><li>Partner closely with the current Chief of Staff and current Executive Assistant to the CEO, who serves as the Director, Office of the CEO to ensure schedules and tasks are efficiently managed</li>
<li>Schedule heavy flow of meetings and arrange worldwide air and ground transportation</li>
<li>Prepare meeting materials and oversee daily management of printed materials for the CEO regardless of location; Keep CEO on schedule and prepared for meetings</li>
<li>Coordinate the CEO's meals in LA and when traveling</li>
<li>Handle business-related gift-giving</li>
<li>Monitor and act on multiple communication channels simultaneously including email, text, Signal, Slack, and Asana</li>
<li>Manage all team events owned by the CEO office, including Monthly ELT Offsites, in person MBRS, Board Meetings, Impact offsites, Annual Dinner in CT, among others</li>
<li>Coordinate logistics and communication for all event attendees</li>
<li>Occasional travel required to manage events on site, as needed</li>
</ul><h3 class="jobSectionHeader">What we're looking for</h3>
<ul><li>7-10+ years of experience supporting senior executives, preferably founders or C-suite leaders in a high-growth or fast-paced environment</li>
<li>Experience working within a SaaS or technology-driven organization</li>
<li>Ability to work in office 4 days per week in our Santa Monica office</li>
<li>Flexibility to match CEO in-office hours, including starts as early as 7:30am</li>
<li>Exceptional verbal and written communication skills</li>
<li>Available by phone 24/7, with self-imposed boundaries to ensure work-life balance</li>
<li>Ability to travel occasionally</li>
</ul>
When you join Metropolis, you'll join a team of world-class product leaders and engineers, building an ecosystem of technologies at the intersection of parking, mobility, and real estate. Our goal is to build an inclusive culture where everyone has a voice and the best idea wins. You will play a key role in building and maintaining this culture as our organization grows. The anticipated base salary for this position is $120,000.00 USD to $140,000.00 USD annually. The actual base salary offered is determined by a number of variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held, and the location of residence and/or place of employment. Base salary is one component of Metropolis' total compensation package, which may also include access to or eligibility for healthcare benefits, a 401(k) plan, short-term and long-term disability coverage, basic life insurance, a lucrative stock option plan, bonus plans and more. #LI-KD1 #LI-Onsite<div>
Metropolis values in-person collaboration to drive innovation, strengthen culture, and enhance the Member experience. Our corporate team members hold to our office-first model, which requires employees to be on-site at least four days a week, fostering organic interactions that spark creativity and connection

Metropolis may utilize an automated employment decision tool (AEDT) to assess or evaluate your candidacy for employment or promotion. AEDTs are used to assist in assessing a candidate's application relative to the required job qualifications and responsibilities listed in the job posting.

As part of this process, Metropolis retains data relevant to your candidacy, including personal information, for a period that is reasonably necessary for the use of the tool. If you are hired for the position, your data may become part of your employee records.

Metropolis Technologies is an equal opportunity employer. We make all hiring decisions based on merit, qualifications, and business needs, without regard to race, color, religion, sex (including gender identity, sexual orientation, or pregnancy), national origin, disability, veteran status, or any other protected characteristic under federal, state, or local law.</div></div>

Executive Assistant to the CEO

Metropolis Technologies

<div>
 
 Who We Are
 
 
 
 The real world is the next frontier, and at Metropolis, we are creating the artificial intelligence to make it responsive. We are pioneering the Recognition Economy &mdash; a future where mundane repetition disappears and being known unlocks access, comfort and belonging everywhere you go. From transforming parking into a seamless drive-in, drive-out experience for millions of Members to expanding our intelligence layer across retail and hospitality, we are building a world that feels instinctive and magical. The future isn&rsquo;t coming; it&rsquo;s here, and we need builders, innovators and problem solvers to help us create it.
 
 
 
 Who You Are
 
 
 
 Metropolis is seeking a highly capable Executive Assistant to join the CEO Office, supporting the CEO and partnering closely with senior leaders. You are an experienced executive assistant who thrives in fast-paced, high-expectation environments and brings a strong sense of ownership to your work. You anticipate needs, manage complexity with ease, and operate with exceptional discretion and judgment. You are energized by being at the center of the business, comfortable with shifting priorities, and take pride in keeping leaders focused, prepared, and moving forward. You will work alongside the current Executive Assistant to the CEO, who serves as Director, Office of the CEO, operating as part of a highly collaborative CEO Office team.
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Partner closely with the current Chief of Staff and current Executive Assistant to the CEO, who serves as the Director, Office of the CEO to ensure schedules and tasks are efficiently managed
 </li>
 <li>
 Schedule heavy flow of meetings and arrange worldwide air and ground transportation
 </li>
 <li>
 Prepare meeting materials and oversee daily management of printed materials for the CEO regardless of location; Keep CEO on schedule and prepared for meetings
 </li>
 <li>
 Coordinate the CEO's meals in LA and when traveling
 </li>
 <li>
 Handle business-related gift-giving
 </li>
 <li>
 Monitor and act on multiple communication channels simultaneously including email, text, Signal, Slack, and Asana
 </li>
 <li>
 Manage all team events owned by the CEO office, including Monthly ELT Offsites, in person MBRS, Board Meetings, Impact offsites, Annual Dinner in CT, among others
 </li>
 <li>
 Coordinate logistics and communication for all event attendees
 </li>
 <li>
 Occasional travel required to manage events on site, as needed
 
 
 </li>
 </ul>
 
 What we're looking for
 
 
 
 <ul>
 <li>
 7-10+ years of experience supporting senior executives, preferably founders or C-suite leaders in a high-growth or fast-paced environment
 </li>
 <li>
 Experience working within a SaaS or technology-driven organization
 </li>
 <li>
 Ability to work in office 4 days per week in our Santa Monica office
 </li>
 <li>
 Flexibility to match CEO in-office hours, including starts as early as 7:30am
 </li>
 <li>
 Exceptional verbal and written communication skills
 </li>
 <li>
 Available by phone 24/7, with self-imposed boundaries to ensure work-life balance
 </li>
 <li>
 Ability to travel occasionally
 
 
 </li>
 </ul>
 
 When you join Metropolis, you'll join a team of world-class product leaders and engineers, building an ecosystem of technologies at the intersection of parking, mobility, and real estate. Our goal is to build an inclusive culture where everyone has a voice and the best idea wins. You will play a key role in building and maintaining this culture as our organization grows. The anticipated base salary for this position is $120,000.00 USD to $140,000.00 USD annually. The actual base salary offered is determined by a number of variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held, and the location of residence and/or place of employment. Base salary is one component of Metropolis' total compensation package, which may also include access to or eligibility for healthcare benefits, a 401(k) plan, short-term and long-term disability coverage, basic life insurance, a lucrative stock option plan, bonus plans and more.
 
 
 
 
 Metropolis values in-person collaboration to drive innovation, strengthen culture, and enhance the Member experience. Our corporate team members hold to our office-first model, which requires employees to be on-site at least four days a week, fostering organic interactions that spark creativity and connection
 
 
 
 
 Metropolis may utilize an automated employment decision tool (AEDT) to assess or evaluate your candidacy for employment or promotion. AEDTs are used to assist in assessing a candidate&rsquo;s application relative to the required job qualifications and responsibilities listed in the job posting.
 
 
 
 
 As part of this process, Metropolis retains data relevant to your candidacy, including personal information, for a period that is reasonably necessary for the use of the tool. If you are hired for the position, your data may become part of your employee records.
 
 
 
 
 Metropolis Technologies is an equal opportunity employer. We make all hiring decisions based on merit, qualifications, and business needs, without regard to race, color, religion, sex (including gender identity, sexual orientation, or pregnancy), national origin, disability, veteran status, or any other protected characteristic under federal, state, or local law.
 
 
 
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Explore 630+ Executive assistant office manager in Los Angeles this March. Find roles across top companies and apply now to boost your career.

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