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client financial executive assistant remote

Wpromote

<div>
 
 The Role
 
 
 
 The Executive Assistant &amp; LA Office Manager will provide high-level administrative support to four executives while overseeing the day-to-day operations of Wpromote&rsquo;s Los Angeles headquarters office. This hybrid role is critical to ensuring executive effectiveness, maintaining a seamless and welcoming office environment, and supporting overall employee experience and engagement. Serving as a key partner to executives, internal teams, and external stakeholders, this individual will manage priorities, coordinate logistics, and help ensure office operations run smoothly and efficiently.
 
 
 The ideal candidate is highly organized, proactive, detail-oriented, and able to handle confidential information with discretion and professionalism. They thrive in fast-paced environments, can seamlessly balance executive support with in-office operational responsibilities, and bring a strong service-oriented mindset to every interaction. While Wpromote is a remote-first company,
 
 this role requires a consistent in-office presence at our LA headquarters on a fixed schedule of Monday, Tuesday, Wednesday from 8:30 a.m. to 4:00 p.m.
 
 Flexibility is also required for additional on-site support, including earlier mornings for client meetings and breakfast setup, as well as occasional after-hours events. This role reports to the Executive Business Partner.
 
 
 At Wpromote, we believe that great work is only possible with great people. Our goal is to build a better, more inclusive work environment and support our people at every stage of their careers by prioritizing a strong work-life balance through our policies and benefits listed below. As a Best Place to Work according to both Ad Age and Glassdoor and Adweek&rsquo;s Fastest Growing Digital Agency, we are moving fast to expand our teams and bring new experts into the fold to keep pushing the boundaries of what&rsquo;s possible in marketing.
 
 
 We offer:
 
 
 
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 Unlimited PTO
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 Extended Holiday break (Winter)
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 100% paid parental leave
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 401(k) matching
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 Medical, Dental, Vision, Life, Pet Insurance
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 Sponsored life insurance
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 Short Term Disability insurance and additional voluntary insurance
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 Annual Class Pass credits and more!
 
 
 
 
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 The anticipated annual salary for this role will range from $75,000 - $90,000, based on a variety of factors unique to each candidate, including skill set, years and depth of experience, education and certifications, competitive benchmarks, scope of responsibility, market dynamics, geographic location, and the respective state&rsquo;s salary threshold for exempt employees. At Wpromote, pay ranges are subject to change and are based on specific market medians for similar jobs according to third-party salary benchmark surveys. Individual pay within that range can vary due to skills, experience, and available budget. The total compensation package for this role will include benefits (listed above).
 
 
 
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 This position will require on-site presence Monday through Wednesday with a fixed schedule in our Los Angeles headquarters
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 This position is not eligible for immigration sponsorship
 
 
 
 
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 Important Notice: Beware of Job Scams
 
 
 
 Wpromote recruiting communications will only be sent through our official channels via wpromote.com email addresses. If you see a posting elsewhere that is not reflected on Wpromote.com/careers, it may be a fraudulent posting. We do not require payment or fees during the hiring process nor do we request sensitive information, such as Social Security numbers or payment details. Please safeguard yourself against possible scams and contact us if you encounter any suspicious activity.
 
 
 
 You Will Be
 
 
 
 Executive Assistant
 
 
 
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 Providing proactive calendar management and administrative support for four executives, aligning schedules and priorities to support business needs
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 Partnering with Executive Assistants and the Executive Business Partner to coordinate timelines, schedules, and key deliverables across the executive and senior leadership team
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 Managing domestic and international travel logistics, including itineraries, accommodations, transportation, and executive event coordination
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 Overseeing expense reporting, reimbursements, and purchase order processing
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 Coordinating meetings and events, including board meetings, leadership onsites/offsites, client visits, and company events
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 Serving as a liaison between executives, employees, clients, and stakeholders, helping manage communications, priorities, and follow-through
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 Partnering with Talent Acquisition by scheduling candidate interviews with executives as needed
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 Leading and supporting special projects, executive logistics, and operational initiatives that add value to the organization
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 Attending meetings as needed to capture notes, track action items, and support follow-up execution
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 Maintaining document repositories and support organization of executive materials and presentation
 
 
 
 
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 Office Management
 
 
 
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 Overseeing office services and ensuring day-to-day operations, processes, and procedures run efficiently and seamlessly across Wpromote&rsquo;s LA headquarters
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 Opening the office and ensuring the space is set up, functional, and welcoming for employees, clients, vendors, and visitors
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 Partnering with building management to submit work orders, activate keycard access, and provide parking access as needed
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 Ordering, receiving, and unpacking deliveries for the office, including office supplies, food, and beverages, while maintaining appropriate inventory levels
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 Ordering and setting up breakfast or lunch for in-person client and team meetings, and providing hands-on support for office and event logistics
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 Planning engaging office events and team-building activities, including regular in-office programming and ERG-themed events, in partnership with internal stakeholders
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 Maintaining the aesthetic integrity of the office, conference rooms, kitchen, and shared spaces, and helping drive employee foot traffic and engagement in the LA office
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 Managing conference room calendars and office or desk booking for visitors, and assisting with other office operations projects as needed in support of Wpromote&rsquo;s hybrid, remote-first environment
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 Providing support on in-office days Monday through Wednesday during the fixed onsite schedule, while remaining flexible for earlier meeting setup and occasional after-hours events as business needs require
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 Multitasking across Executive Assistant and Office Management responsibilities during in-office days to ensure both executive support and office operations are handled effectively
 
 
 
 
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 You Must Have
 
 
 
 
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 2-3 years of Executive Assistant (preferred) and/or office administrative experience
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 Ability to maintain and protect confidential information with discretion, sound judgment, and professionalism
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 Experience with executive-level support and calendar management involving rapidly changing priorities and problem-solving
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 Experience with domestic or international travel management and expense reporting
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 Excellent written and verbal communication skills, with the ability to interact effectively with executives, employees, clients, visitors, and vendors
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 Strong organizational, prioritization, and attention-to-detail skills, with the ability to manage multiple competing priorities and seamlessly balance executive support and office operations in a fast-paced environment
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 A proactive, service-oriented approach with strong professionalism, reliability, positive energy, and a willingness to support executives, office operations, and the broader team wherever needed
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 Ability to work both independently and collaboratively across teams and functions
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 Experience with Google Workspace
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 Ability to perform physical tasks associated with office operations, including carrying boxes up to 15 pounds and walking up and down a flight of stairs
 
 
 
 
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 Nice to Have
 
 
 
 
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 Experience coordinating in-person client and team meetings
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 Experience planning office events, employee engagement activities, or culture-building initiatives
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 Exposure in a fast-paced advertising agency environment
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 Expertise managing multiple calendars and competing priorities simultaneously
 
 
 
 
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 </ul>
 Wpromote is committed to bringing together individuals from different backgrounds and perspectives, providing employees with a safe and welcoming environment free of discrimination and harassment. We strive to create a diverse &amp; inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace.
 
 
 Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Wpromote.
 
 
 This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 
 
</div>

Executive Assistant/Office Manager

NeeD Financial Services

NEED Financial Services is a small business in Los Angeles, CA. We are supportive, collaborative, client-centric and our goal is to take the worry out of the day-to-day back office activities for clients to focus their energy and attention on the creative aspects of their business.Our work environment includes:<ul><li>Regular social events</li><li>Relaxed atmosphere</li><li>Casual work attire</li><li>Modern office setting</li><li>Safe work environment</li><li>Growth opportunities</li><li>Hybrid work schedule</li></ul>NEED Financial Services is the Entertainment/Media Industry's premiere outsourced production accounting service. NEED Financial Services allows entertainment and media production companies to focus strictly on their creative and production endeavors. Our team of professionals handles the necessary tasks of accounts payable and receivable, job costing, and internal financial statement preparation.Position SummaryThe Accounts Payable Associate will review invoices, purchase orders and statements to verify amounts owed. This position prepares and processes payments for vendor invoices, maintains, and reconciles accounts payable ledger as well as assist with other financial obligations in accordance with internal accounting policies.Duties/Responsibilities:&middot; Enter invoices into accounting system, run AP aging reports.&middot; Facilitates payment of vendors (ACHS, wire transfers, online payments), which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.&middot; Ensures outstanding obligations are credited upon payment and issues purchase order amendments or stop-payment orders as needed.&middot; Assists with accounting records and ledgers by reconciling monthly statements and transactions.&middot; Records entry of, verifies documentation for, and distributes petty cash.&middot; Set up new vendors and maintain financial information, verifying any vendor bank changes.&middot; Respond to client/vendor inquiries in a timely manner.&middot; Other related duties as assigned.Minimum Qualifications (Knowledge, Skills, Abilities)&middot; High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting preferred.&middot; 2+ years progressive accounting experience in public accounting or similar environment&middot; Excellent verbal and written communication skills.&middot; Proficient in Microsoft Office or related software as well as other accounting software programs.&middot; Ability to work independently and in a fast-paced environment.&middot; Ability to anticipate work needs and interact professionally with customers.&middot; Excellent organizational skills and attention to detail.Job Type: Full-timePay: $22.00 - $25.00 per hourEducation:<ul><li>High school or equivalent (Preferred)</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90045

Accounts Payable Associate

Travel Planning Careers

<div>
 
 
 Position Overview
 
 
 
 
 We are seeking a dependable and service-oriented
 
 Customer Support Coordinator
 
 to provide client assistance, manage support requests, and help coordinate scheduling and service-related activities in a remote environment. This position focuses on communication, organization, and delivering a positive client experience.
 
 
 This role is ideal for individuals who are detail-oriented, responsive, and comfortable working independently using digital tools.
 
 
 
 Key Responsibilities
 
 
 
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 Respond to client inquiries and provide timely, professional support
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 Assist with coordinating scheduling, reservations, and service requests
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 Maintain accurate client records and support documentation in internal systems
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 Communicate with clients via email, phone, and online platforms
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 Track and follow up on open requests to ensure resolution
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 Review service details and confirmations for accuracy
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 Provide general administrative and customer support
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 Collaborate with internal teams to ensure a smooth client experience
 
 
 
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 </ul>
 
 Qualifications:
 
 
 
 <ul>
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 Strong written and verbal communication skills
 </li>
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 Excellent organizational skills and attention to detail
 </li>
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 Comfortable using online systems and customer support tools
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 Ability to manage multiple tasks in a remote environment
 </li>
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 Customer service or administrative experience preferred
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 Reliable internet access and ability to work remotely
 
 
 
 </li>
 </ul>
 
 Preferred (Not Required)
 
 
 
 <ul>
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 Experience in customer service, coordination, or administrative support
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 Interest in travel, hospitality, or event-related services
 
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
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 Flexible remote work environment
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 Step-by-step onboarding and ongoing support
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 Opportunities for growth and advancement based on performance
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 Supportive and collaborative team environment
 
 
 
 </li>
 </ul>
 
 
 Work Environment
 
 
 
 
 This is a remote role requiring a reliable internet connection and the ability to stay organized and self-directed in a virtual workspace.
 
 
 
 
 Apply Today
 
 
 
 
 If you enjoy helping clients stay organized and ensuring booking details are handled efficiently, we encourage you to apply.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Remote | Entry Level | Customer Support Coordinator

memelabs

<div>Job Title: Chief Security Officer (CSO) &ndash; MemeHouse
Location: Beverly Hills, CA
Employment Type: Full‑Time
Reports To: Founder &amp; CEO, MemeHouse
HIRING IMMEDIATELY WITH A $10,000 SIGNING BONUS
About MemeHouse
-
MemeHouse is a cultural engine built at the intersection of live media, creators, and modern digital culture. We operate a connected ecosystem of creator spaces, live productions, short‑form media, real‑world events, and original programming, turning cultural moments into scalable content, community, and long‑term value. MemeHouse powers live streaming, digital broadcasts, and livestream‑first experiences across platforms through entities such as:<ul><li>MemeHouse LA &ndash; Where culture is conceived and creators collide in real time.</li></ul><ul><li>MemeHouse Productions &ndash; Capturing live moments through broadcasts and streams.</li></ul><ul><li>MemeHouse Design Studios &ndash; Shaping the visual world behind every experience.</li></ul><ul><li>MemeHouse Clips &ndash; Turning live moments into short‑form media.</li></ul><ul><li>MemeHouse Networks &ndash; Software for mobile, high‑quality live streaming.</li></ul><ul><li>MemeHouse Media Group &amp; MemeHouse TV &ndash; Original shows and owned IP.</li></ul><ul><li>MemeHouse Events &amp; Collective &ndash; Creator‑driven, livestream‑first real‑world experiences.</li></ul>
We are now hiring a Chief Security Officer (CSO) to secure our people, platforms, content, and partnerships as we scale globally.
Role overview
-
As Chief Security Officer, you will own the end‑to‑end security strategy for MemeHouse, including cybersecurity, data privacy, physical security, risk management, and executive protection. You will report directly to the CEO and act as the principal advisor on security, ensuring that our creator‑centric ecosystem remains safe, compliant, and resilient at scale.
You will lead security across:<ul><li>Creator, staff, and visitor safety (in‑person and livestreamed events).</li></ul><ul><li>Protection of high‑value IP, unreleased content, and streaming platforms.</li></ul><ul><li>Compliance‑adjacent risks arising from social platforms, UGC, and partner ecosystems.</li></ul><ul><li>24/7 incident readiness for anything that could impact brand, reputation, or creator trust.</li></ul>
Key responsibilities
-
Security strategy &amp; governance
-<ul><li>Develop and execute a comprehensive security strategy that aligns with MemeHouse&rsquo;s growth, product roadmap, and creator‑first culture.</li></ul><ul><li>Define and maintain security policies, standards, and playbooks for cybersecurity, data privacy, physical security, workplace‑violence prevention, and crisis response.</li></ul><ul><li>Establish clear ownership and accountability across product, engineering, operations, events, and partnerships.</li></ul>
Cybersecurity &amp; data protection
-<ul><li>Protect MemeHouse&rsquo;s infrastructure, applications, streaming platforms, and creator tools against threats targeting high‑traffic media environments.</li></ul><ul><li>Oversee vulnerability management, threat monitoring, incident response, and disaster recovery for systems used by creators, partners, and audiences.</li></ul><ul><li>Ensure compliance‑relevant controls (e.g., data privacy, content‑moderation‑adjacent obligations, platform‑specific requirements) are embedded in products and workflows.</li></ul>
Asset protection &amp; production‑environment security
-<ul><li>Oversee asset protection and lifecycle management for a large inventory of high‑value production equipment used across MemeHouse&rsquo;s creator spaces, including cameras, lighting, audio, broadcast, and streaming technology.</li></ul><ul><li>Implement and enforce controls for inventory tracking, access, maintenance, secure storage, and movement of equipment to minimize loss, theft, damage, and downtime.</li></ul>
Physical security for creator content spaces
-<ul><li>Lead the physical security program for multiple multi‑million‑dollar creator content spaces, including studios, production floors, and experience zones (e.g., MemeHouse LA and satellite locations).</li></ul><ul><li>Design and maintain layered security measures such as access control, surveillance, intrusion detection, alarm systems, and visitor‑management protocols tailored to high‑traffic, creator‑driven environments.</li></ul>
Workplace‑violence prevention &amp; safety culture
-<ul><li>Develop and maintain workplace‑violence awareness and prevention programs, including protocols for handling threats, stalking, or harassment that may arise from creators, fans, or public‑facing content.</li></ul><ul><li>Promote a security‑aware culture across teams, including regular training and communication for staff, creators, and on‑site partners.</li></ul>
Executive protection &amp; personal security
-<ul><li>Oversee the executive protection program for the Founder and other key principals, including security of their homes and residences, daily commute and travel routes, and security during national and international travel, with a focus on low‑profile but high‑reliability coverage.</li></ul><ul><li>Coordinate with local, state, and federal law‑enforcement agencies, as well as security vendors and internal travel/security teams, to ensure secure itineraries, accommodations, transportation, and contingency plans for high‑profile individuals.</li></ul>
Security operations &amp; staffing oversight
-<ul><li>Direct and manage a daily security team of 10&ndash;20 security agents at local properties, including schedule planning, training, performance, and protocol enforcement.</li></ul><ul><li>Oversee the deployment and coordination of 25&ndash;200 security personnel during special events, including large‑scale livestream‑first experiences, tours, and pop‑up activations, ensuring alignment with MemeHouse culture, safety, and brand standards.</li></ul>
Risk management &amp; incident response
-<ul><li>Lead enterprise‑level risk assessments, covering cyber, physical, reputational, and operational risks tied to media, UGC, and creator‑driven content.</li></ul><ul><li>Build and run incident‑response capabilities, including playbooks, tabletop exercises, and post‑incident review processes.</li></ul><ul><li>Serve as the central point of contact during incidents, coordinating with legal, communications, creator relations, platform partners, and law enforcement as needed.</li></ul>
Compliance, privacy, and stakeholder alignment
-<ul><li>Partner with legal, privacy, finance, and product leaders to embed security and risk considerations into contracts, partnerships, and product launches.</li></ul><ul><li>Ensure alignment with relevant regulatory and platform‑specific obligations (e.g., data‑privacy frameworks, content‑policy requirements, creator‑protection standards).</li></ul><ul><li>Prepare and present security posture, risk exposure, and investment priorities to executive leadership and, when applicable, board‑level stakeholders.</li></ul>
Reporting, audits, and oversight
-<ul><li>Serve as the primary security executive for board‑level and investor‑level reporting, including security‑risk disclosures, incident summaries, and long‑term security‑investment strategy.</li></ul><ul><li>Coordinate periodic independent security audits and assessments (cyber, physical, and compliance) and ensure findings are remediated on schedule.</li></ul>
Team &amp; vendor leadership
-<ul><li>Build and lead a security and risk organization, including internal security staff and external partners (forensics, monitoring, physical security, etc.).</li></ul><ul><li>Define talent strategy, training programs, and KPIs that balance prevention, detection, and response for a fast‑moving media company.</li></ul><ul><li>Manage security‑related vendor relationships and contracts, ensuring strong SLAs and crisis‑readiness.</li></ul>
Travel &amp; work expectations
-<ul><li>Willingness and ability to travel nationally and internationally to support executive protection, special events, and site security operations.</li></ul><ul><li>Flexibility to work non‑standard hours, weekends, and holidays as needed to support live‑event cycles, incident response, and executive‑protection schedules.</li></ul>
Qualifications
-
Education
-<ul><li>Bachelor&rsquo;s degree in Computer Science, Information Security, Criminal Justice, or a related field.</li></ul><ul><li>Advanced degree (e.g., JD, MBA, or MS in Cybersecurity/Criminal Justice) preferred.</li></ul>
Certifications
-<ul><li>Relevant certifications such as CISSP, CISM, CISA, or project‑management‑style credentials are strongly preferred.</li></ul>
Experience
-<ul><li>10+ years of experience in security leadership roles, with at least 5 in senior security or executive positions (e.g., CSO, CISO, Head of Security, Director of Security).</li></ul><ul><li>Demonstrated track record securing fast‑growing technology or media companies, ideally with experience in live‑streaming, creator‑centric platforms, or large‑scale digital events.</li></ul><ul><li>Deep understanding of cybersecurity principles (network security, application security, cloud, identity), incident response, and risk management.</li></ul><ul><li>Solid experience with physical security programs, event security, and crisis management for venues or experiential activations.</li></ul><ul><li>Strong background in regulatory and privacy‑adjacent frameworks (e.g., GDPR‑like concepts, CCPA, child‑safety, platform‑specific rules) as they apply to digital media.</li></ul>
Strongly preferred
-<ul><li>Former Secret Service or federal executive‑protection experience is highly preferred.</li></ul><ul><li>Prior experience in private‑sector executive protection, close‑protection, or high‑net‑worth‑client security is also desirable.</li></ul>
Nice‑to‑have
-<ul><li>Experience working with influencers, creators, or entertainment‑adjacent brands.</li></ul><ul><li>Familiarity with livestream‑production stacks, UGC platforms, and social‑media ecosystems.</li></ul><ul><li>Public‑facing or media‑technology experience (events, broadcasting, streaming software).</li></ul>
Key skills &amp; mindset
-<ul><li>Strategic &amp; operator‑minded: Ability to translate risk and threat landscapes into pragmatic, business‑aligned security programs.</li></ul><ul><li>Risk‑aware communicator: Comfortable explaining complex security and privacy issues to founders, creators, and non‑technical stakeholders.</li></ul><ul><li>Crisis‑ready leader: Calm under pressure, with experience leading cross‑functional teams during high‑visibility incidents.</li></ul><ul><li>Empathetic toward creators: Understands that security and safety must protect both the company and the people generating culture.</li></ul>
What you&rsquo;ll build at MemeHouse
-<ul><li>A security program that scales alongside a distributed, creator‑driven ecosystem.</li></ul><ul><li>Incident‑response and safety protocols tailored to livestream‑first events and digital culture‑driven businesses.</li></ul><ul><li>Trust and confidence for creators, partners, platforms, and audiences that their data, IP, and safety are protected.</li></ul>
If you&rsquo;re a security leader who thrives at the intersection of technology, culture, and live experiences&mdash;and who can seamlessly integrate executive‑protection‑grade discipline into a creator‑centric environment&mdash;we want to hear from you.
How to apply
-
Please submit your r&eacute;sum&eacute;, a brief cover note describing how you would approach security for a creator‑ and livestream‑centric company like MemeHouse, and links to any relevant public profiles or writing.
Background check note: Candidates must be prepared to undergo an extensive background check, including criminal‑history, financial, and employment verification, as well as security‑suitability screening for executive‑protection‑adjacent responsibilities.
MemeHouse is an equal‑opportunity employer and values diverse perspectives in building a safer, more creative future.
#Workwolf</div>

Chief Security Officer

Carpenters Services Administrative Corporation

Classification/Status: Non-Exempt &ndash; Full TimeReporting To: Administrative Manager and Travel CoordinatorOverview:The Administrative Assistant, under the general direction of the Administrative Manager and the Travel Coordinator, provides comprehensive administrative support to the CSAC Executive Management team and Western States Carpenters Training Fund (WSCTF) leadership. This role is responsible for performing a broad range of administrative duties, including, but not limited to, preparing correspondence and reports, managing filing systems, answering and directing telephone calls, greeting visitors, and developing forms, documents, spreadsheets, and presentations. The position also involves responding to non-routine inquiries and handling confidential and sensitive information with discretion.Additional responsibilities include coordinating travel arrangements for WSCTF instructors, apprentices, and members attending career fairs, seminars, meetings, and training programs, as well as providing support on special projects as assigned. This position requires the ability to effectively collaborate with a diverse group of executive and senior-level professionals across all levels of the organization. Strong organizational skills and the ability to exercise independent judgment in prioritizing and managing a varied workload are essential. This is a non-exempt, full-time position with a standard work schedule of Monday through Friday, 8:00 AM to 5:00 PM.Position Functions and Responsibilities:&middot; Provide administrative support to Administrative Manager, CSAC Executive and Management Teams and WSCTF Leadership&middot; Coordinate all travel for WSCTF instructors, apprentices, members and DET Programs&middot; Coordinate all aspects of DET programs from registration to requesting stipend checks&middot; Maintain and update master travel calendar timely and efficiently&middot; Provide administrative support to apprenticeship training centers as requested&middot; Respond and communicate in a timely, effective and professional manner, both verbally and in writing&middot; Provide all backup for WSCTF travel transactions to reconcile monthly corporate credit card statements&middot; Run reports in TRAIN to assist the Regional Council with DET programs&middot; Run weekly next class report for WSCTF&middot; Request airline refunds for cancelled flights&middot; Perform other related administrative duties as required and assigned&middot; Assist Administrative Manager with other ad-hoc projects as neededRequired Qualifications and Skills:&middot; Minimum of three (3) years of administrative support experience in a fast-paced environment&middot; Strong written and verbal communication skills&middot; Proficiency in Microsoft Office (Word, Excel, Outlook)&middot; High level of integrity, discretion, and professionalism in handling confidential information&middot; Detail-oriented with strong organizational and proofreading skills&middot; Excellent interpersonal skills; ability to work effectively with all levels of staff and external stakeholders&middot; Ability to manage multiple priorities, meet deadlines, and support concurrent projects&middot; Professional demeanor, including phone etiquette and presentation&middot; Ability to work independently while contributing to a collaborative team environment&middot; Self-motivated with strong accountability and ownership of work&middot; Ability to support meetings, events, and seminars as needed&middot; Knowledge of HIPAA regulations a plus&middot; Bilingual in English and Spanish (spoken and written) preferred&middot; High school diploma preferred, but not requiredSupervisory Responsibility:&middot; This position has no supervisory responsibilities.Work Environment/ Physical Demands&middot; While performing the duties of the job, the employee regularly works in an office setting.&middot; While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel or operate objects, tools or controls, and to reach with hands and arms. The employee is frequently required to stand, talk and hear.&middot; Ability to lift 10-30 pounds when necessary.&middot; The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Travel&middot; Minimal to no travel. Occasional travel to business related events, offices and/or seminars may be required.NOTE:The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similarly related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. CSAC is an equal opportunity employer and encourage applications from all qualified candidates regardless of gender, race, ethnicity, national origin, age, sexual orientation, marital status, religion, disability or any other classification protected by law.Job Type: Full-timePay: $24.49 - $26.37 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Administrative: 3 years (Required)</li><li>Administrative Assistant: 3 years (Required)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Administrative Assistant

Confidential

<div>
 
 
 ** Only candidates with prior experience as a Personal Assistant to high-net-worth individuals &mdash; or in a comparable private service role (Estate Manager, Assistant Estate Manager, or House Manager) &mdash; will be considered.
 
 
 
 
 
 
 
 
 
 
 
 
 We're a dynamic, fast-moving team looking for a highly organized Personal Assistant to keep things running smoothly at home and at the office. This is a hands-on, in-person role focused primarily on household management &mdash; think errands, vendor coordination, and keeping daily life dialed in &mdash; with occasional light business support. You'll work closely with our leadership team, so reliability, discretion, and a proactive mindset are a must.
 
 
 
 
 
 
 
 
 
 
 
 
 
 What you'll actually do:
 
 
 
 
 
 
 
 
 
 
 &ndash;
 
 Personal &amp; household management:
 
 Run point on the daily personal to-do list, errands, and anything else that keeps life moving smoothly
 
 
 
 
 
 &ndash;
 
 
 Pet care:
 
 
 Oversee the wellbeing, schedule, and care of the executive's pets (vet visits, walks, feeding routines, sitters when needed)
 
 
 
 
 
 
 
 &ndash; Events &amp; entertaining:
 
 
 Plan and execute dinner parties and events &mdash; from guest lists and menus to vendors, staffing, and the small details that make a night memorable
 
 
 
 
 
 
 
 &ndash; Multi-property vendor management:
 
 
 Coordinate housekeepers, landscapers, contractors, and service providers across multiple properties; keep maintenance schedules tight and homes running flawlessly
 
 
 
 
 
 
 
 &ndash; Vehicle care:
 
 
 Manage service, registration, detailing, fuel, and logistics for the executive's vehicles
 
 
 
 
 
 
 
 &ndash; Light travel:
 
 
 Occasional travel to support the team on the road or at properties as needed; both domestic and local.
 
 
 
 
 
 
 
 &ndash; Communications &amp; logistics:
 
 
 Handle messages, scheduling, and confidential matters with total discretion
 
 
 
 
 
 Some days are structured. Others require you to pivot at 4:55 PM and make magic happen by 5:30. You'll need to be equally comfortable in both modes.
 
 
 
 
 
 
 
 
 
 
 What we're looking for:
 
 
 
 
 
 
 
 &ndash; A relentless executor with razor-sharp attention to detail and a hands-on, "I'll handle it" mentality
 
 
 
 
 
 &ndash; Calm under pressure, fast on your feet, and impossible to rattle
 
 
 
 
 
 &ndash; Excellent written and verbal communication &mdash; polished enough to represent the executive at the highest level
 
 
 
 
 
 &ndash; Total discretion and ironclad trust with confidential information
 
 
 
 
 
 &ndash; Tech-fluent and resourceful: whatever tool, vendor, or solution you need, you'll find it
 
 
 
 
 
 &ndash; Comfortable rolling up your sleeves on personal and household tasks one minute and managing high-end vendors the next
 
 
 
 
 
 &ndash; A "no task is beneath me" mindset paired with strong judgment and taste
 
 
 
 
 
 &ndash; Based in Los Angeles, on-site, Monday&ndash;Friday, with availability to be on-call on weekends when something comes up
 
 
 
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Personal Assistant

Netflix

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 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 
 
 
 Netflix is seeking an experienced Executive Assistant to support the Head of Sports Business Affairs and senior leaders in the Sports and Non-Fiction Business Affairs group. This role sits within a small, high-impact team that values collaboration, candor, and a healthy sense of humor. The ideal candidate is a highly organized, self-motivated professional who thrives in a fast-paced, high-volume environment. You are comfortable working with contracts and legal documents, confident with technology and new tools, and able to manage shifting priorities with sound judgment and discretion. Strong interpersonal skills are essential, as you will interact regularly with internal partners and external stakeholders. In this role, you will juggle multiple responsibilities while maintaining exceptional attention to detail and clear communication. In return, you&rsquo;ll be part of a close-knit team that works hard, supports one another, and offers meaningful opportunity to grow as Netflix&rsquo;s sports business continues to expand.
 
 
 
 
 Responsibilities Include But Are Not Limited To
 
 
 
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 Serve as the executive administrative lead for the team, overseeing all administrative functions and acting as the primary point of contact for operational processes such as vendor and contract management, renewals, and documentation.
 </li>
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 Manage high‑volume, complex calendars and communications across multiple time zones for senior executives, and provide comprehensive support for seamless internal and external meetings by owning logistics, agenda preparation, executive support, catering arrangements as needed, tracking action items, and creating and maintaining presentations (e.g., Google Slides/PowerPoint), templates, org charts, and project trackers.
 </li>
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 Arrange and process domestic and international travel, itineraries, and expense reports.
 </li>
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 Plan and execute team events (offsites, social events), including agendas, logistics, vendors coordination, and budget tracking.
 </li>
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 Manage space planning, office moves, and onboarding of new hires, including developing and maintaining onboarding processes and documentation.
 </li>
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 Opportunity, depending on experience, to learn, take on or grow into contract management, including light contract drafting (e.g., first drafts) and basic review under the supervision of Business Affairs Executives, subject to interest, fit, and team needs.
 </li>
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 Assist Business Affairs Executives with reviewing, formatting, proofreading, tracking, and coordinating agreements and related documents (e.g., contracts, SOWs, amendments, option letters) from initial drafts through execution and distribution.
 </li>
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 Act as a liaison on agreements and rights-related questions; partner with internal teams on rights clearances and contract administration.
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 Input, track, and maintain deal and rights information in internal systems, reviewing and analyzing contracts to ensure accurate data entry and compile clear deal/issue summaries to help guide contractual rights and obligations for Business Affairs Executives and leadership.
 </li>
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 Maintain and improve contract, workflow, and information systems (including internal portals), recommending and implementing process efficiencies.
 </li>
 <li>
 Support all areas of the team as needed, including special projects and new subject areas.
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 BA/BS Degree preferred and a JD or MBA is a plus
 </li>
 <li>
 5+ years as an Executive Assistant (experience in Sports or at a media/ entertainment company is a plus)
 </li>
 <li>
 Experience with Sports deals and live sports production is a plus
 </li>
 <li>
 A team player who operates well in a fast-paced team-oriented setting;
 </li>
 <li>
 Ability to be discrete and maintain confidential information
 </li>
 <li>
 Understanding how to prioritize and quickly respond to change
 </li>
 <li>
 Strong written and verbal communication skills, and the ability to multitask
 </li>
 <li>
 Takes initiative, and approaches the work with curiosity and productivity, and
 </li>
 <li>
 Proficiency in using technology systems including Google Suite and new cutting edge tools
 
 
 </li>
 </ul>
 Generally, our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $125,000.00 - $220,000.00.
 
 
 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
 
 
 Netflix is a unique culture and environment. Learn more here.
 
 
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 
 
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
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Executive Assistant, Business Affairs, Sports

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